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THE MINISTRY OF
PLANNING AND INVESTMENT
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THE SOCIALIST REPUBLIC OF VIETNAM
Independence– Freedom – Happiness
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No.
11/2016/TT-BKHDT
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Hanoi, July 26, 2016
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CIRCULAR
ON
GUIDANCE ON BIDDING DOCUMENTS FOR ENGINEERING-PROCUREMENT OF GOODS-CONSTRUCTION
(EPC)
Pursuant to the Law on bidding No.
43/2013/QH13 dated November 26, 2013;
Pursuant to the Law on Construction No.
50/2014/QH13 dated June 18, 2014;
Pursuant to Government’s Decree No.
63/2014/ND-CP dated June 26, 2014 on guidelines for the Law on Investment in
terms of selection of contractors;
Pursuant to the Government's Decree No.
116/2008/ND-CP dated November 14, 2008 defining the functions, tasks,
entitlements and organizational structure of the Ministry of Planning and
Investment;
The Minister of Planning and Investment
promulgates a Circular on guidance on bidding documents for
engineering-procurement of goods-construction (EPC).
Article 1. Scope
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2. With regard to EPC packages funded by
ODA, the Bidding Documents issued herewith shall apply with the consent of the donors
or be amended in accordance with regulations on bidding in treaties,
international agreements between Vietnam and those sponsors.
Article 2.
Regulated entities
1. Organizations and individuals engaging in
or involving in selection of contractors of EPC packages under scope of
regulation prescribed in Article 1 of this Circular.
2. Organizations and individuals engaging
in selection of contractors not under scope of regulation prescribed in the Law
on bidding No. 43/2013/QH13 that choose to apply regulations in this Circular.
Article 3. Applying
EPC Bidding Documents’ Forms
1. EPC is applied to projects that are
complicated, require high technology and strictly comply with the consistency
from the design to procurement of equipment phase, construction, training,
technology transfers, warranty, and long-term maintenance. EPC is suitable for
projects related to mechanics, electricity, oil and gas, chemistry, cement,
mining, water supply, sewage treatment and waste treatment to which the design
and manufacture of equipment cannot be separated due to the consistency
requirements.
The EPC form shall not be applied in the
case where it is impossible to divide the package into smaller packages
including engineering (E), procurement of goods (P), and construction (C) or
including engineering and procurement of goods (EP) and construction (C) so as
to enable domestic enterprises to participate in bidding and carry out the
package.
2. EPC Bidding documents issued herewith
include:
Notification of updates of bidding
documents
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Chapter I. Instructions to Bidders
Chapter II. Bid Data Sheet
Chapter III. Evaluation and Qualification Criteria
Chapter IV. Bidding forms
Part 2. Employer’s requirements
Chapter V. Introduction of project and package
Chapter VI. Time Schedule Requirements
Chapter VII. Technical Specifications
Chapter VIII. Drawings
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Chapter IX. General Conditions of Contract
Chapter X. Special Conditions of Contract
Appendix 1. Examples of Special Conditions of
Contract
Chapter XI. Contract Forms
Appendix 2. Examples and guidelines for the
Bidding Documents.
When the Bidding Documents are used for a
specific EPC package, the Investor or the Employer need make necessary
amendments to complete Chapters of the Bidding Documents Form in conformity
with the nature and scope of each package and the bidding time. All
requirements in the Bidding Documents must be provided according to the rules
of competition, equity, transparency and economic efficiency; no requirement is
given for the purpose of restricting participation of bidders, providing
advantages for one or some of bidders resulting in the unfair competition.
- Chapter I. This Chapter includes
Instructions to Bidders to participate in the process of bidding, formulated
according to the Law on Bidding, guiding documents of the Law on Bidding and
relevant provisions of law in Vietnam. Instructions referred to BDS in
this Chapter shall be interpreted that they need to be provided additional
information in conformity with the package.
- Chapter II. Each item in Chapter I
referred to BDS must be specified in the respective item of Chapter II to each
package.
- Chapter III. This Chapter specifies the
regulations and criteria to be used to determine the bid and procedures for bid
evaluation. Specific criteria must be specifically determined in conformity
with each package. This Chapter provides some examples for applying evaluation
criteria.
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- Chapters V, VI, VII, VIII, X. This
Chapter includes instructions, forms together with some examples for each
package. Instructions and examples specified in this Chapter shall be updated
and chosen from the most popular examples when issuing those Bidding Documents
Forms and the user shall choose a specific plan according to the scope and
nature of each package.
- Chapter IX. General Conditions of Contract
of FIDIC applicable to EPC package prescribed in Clause 3 Article 5 of this
Article are recommended.
- Chapter XI. Similar to Chapter IV, this
Chapter specifies forms enclosed with the Contract that are completed by the
successful Bidder after contract award. According to the scope and nature of
the package, these forms may be modified in accordance with law on bidding and
relevant law provisions.
- Notice of updates of Bidding Documents: This
Notice is an integral part of the Bidding Documents specifying updates of the
Bidding Documents before issuing.
4. With regard to EPC packages applicable
to methods of domestic open tender or selective bidding, or direct contracting,
the Bidding Documents Forms shall be modified according to the scope and nature
of the package and in accordance with the Law on Bidding No. 43/2013/QH13,
Decree No. 63/2014/ND-CP .
5. With regard to mixed packages including
design and procurement of goods (EP), design and construction (EC), procurement
of goods and construction (PC), plan, design, procurement and construction
(turnkey), according to the scope and nature of the package, the Bidding
Documents Forms and other following forms may be modified: The Bid of
consultancy, procurement, and construction for appropriate application in
accordance with law on bidding.
6. With regard to mixed packages applying
double-stage, the Investor shall modify the Bidding Documents Forms for
appropriate application in accordance with law on bidding.
Article 4.
Regulations on taxes, fees, charges
1. The Bid Price of the Bidder must include
total expenses incurred to perform the package, including taxes, fees, and
charges (if any). The taxes, fees and charges shall be determined at 28 days
prior the deadline for submission of Bid.
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Article 5. Contract
1. The Bidding Documents shall consist of
Contract Agreement Form and terms and conditions of the Contract as the basis
for bid offer and negotiation, finalization, conclusion and execution of
Contract.
2. The Contract concluded between the
Investor and the Contractor is based on the Contract Agreement Form and
Conditions of Contract in the Bidding Documents, Contract amendments proposed
by the Investor and approved by the Investor in the progress of negotiation and
finalization of Contract in accordance with law on bidding and relevant law
provisions.
3. The General Condition of Contract shall
be those "Conditions of Contract for EPC/Turnkey Project", edition
1999, published by Federation International des Ignenieurs-Conseils (FIDIC). In
this case, it is recommended to refer to examples of Special Conditions of
Contract published on the website muasamcong.mpi.gov.vn.
If the General Condition of Contract
published by FIDIC is used for each package or a specific project, the Employer
is recommended to buy the GCC copyright as prescribed by FIDIC and law on
intellectual property.
Article 6.
Implementation
1. This Circular comes into force from
October 1, 2016.
2. Ministries, ministerial-level agencies,
Governmental agencies, other agencies of central government, People’s
Committees, relevant organizations and individuals shall implement this
Circular. Difficulties that arise during the implementation of this Circular
should be reported to the Ministry of Planning and Investment for
consideration./.
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MINISTER
Nguyen Chi Dung
APPENDIX
EPC
PACKAGE EXECUTION PROCESS
(Issued together with Circular No. 11/2016/TT-BKHDT dated July 26, 2016 of
the Ministry of Planning and Investment)
STEPS
ENTITY IN CHARGE
Notes:
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- The construction design must be made in
accordance with regulations on design prescribed in the Law on Construction No.
50/2014/QH13; Chapter III Decree No. 46/2015/ND-CP ; Section 1 Chapter III
Decree No. 59/2015/ND-CP and relevant laws.
- Engineering objectives made by the Bidder
must comply with Article 18 of Decree No. 46/2015/ND-CP .
- Designs made by the Bidder must be
appraised, assessed and approved as prescribed in Articles 24 and 25 of Decree
No. 59/2015/ND-CP. The appraisal, assessment and approval of detailed construction
design shall apply to each construction part or item or the whole construction.
If a document referred to in this Appendix
is replaced or amended, the new document shall prevail.
FORM OF
BIDDING
DOCUMENTS FOR ENGINEERING-PROCUREMENT OF GOODS-CONSTRUCTION APPLICABLE TO OPEN
TENDER, INTERNATIONAL SELECTIVE BIDDING ACCORDING TO SINGLE STAGE-TWO ENVELOPE
BIDDING PROCEDURE
(Issued together
with Circular No. 11/2016/TT-BKHDT dated July 26, 2016 of the Ministry of
Planning and Investment on guidelines for bidding documents for
engineering-procurement of goods-construction)
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BIDDING DOCUMENTS
Procurement
number:
_______________
Package’s name: _______________
Project: _______________
[insert the
procurement number, package’s name and the project’s name according to the
plan for Bidder selection]
Issued on: _______________
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Issued together
with Decision: _______________
[insert number
and date of the Decision on approval for the invitation for bids]
Consulting by
(if any)
[full
name and seal]
Employer
[full
name and seal]
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ABBREVIATIONS
EPC
Engineering-Procurement of
goods-Construction
ITB
Instructions to Bidders
BDS
Bid Data Sheet
GCC
General Conditions of Contract
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Special Conditions of Contract
Law on bidding
Law on bidding No. 43/2013/QH13 dated
November 26, 2013 of the National Assembly
Decree 63/CP
Government’s Decree No. 63/2014/ND-CP
dated June 26, 2014 on guidelines for the Law on Investment in terms of
selection of contractors
VND
Vietnamese dong
USD
US Dollar
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Euro
TABLE OF CONTENTS
Notification of updates of bidding
documents
Part 1. Bidding procedures
Chapter I. Instructions to Bidders
Chapter II. Bid Data Sheet
Chapter III. Evaluation and Qualification Criteria
Chapter IV Bidding forms
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Chapter V. Introduction of project and package
Chapter VI. Time schedule Requirements
Chapter VII. Technical Specifications
Chapter VIII. Drawings
Part 3. Conditions of contract
Chapter IX. General Conditions of Contract
Chapter X. Special Conditions of Contract
Appendix 1. Examples of Special Conditions of
Contract
Chapter XI. Contract Forms
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TABLE
OF BIDDING DOCUMENTS’ FORMS
Part
1.
BIDDING PROCEDURES
Content
Page
Chapter I. Instructions to
Bidders
Section 1. Scope of Bid
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Section 2. Sources of Funds
Section 3. Fraud and Corrupt Practices
Section 4. Eligible Bidders and Eligible Materials,
Equipment and Services
Section 5. Contents of Bidding Document
Section 6. Clarification of Bidding
Document, Site Visit, Pre-Bid Meeting
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Section 7. Amendment of Bidding Document
Section 8. Cost of Bidding
Section 9. Language of Bid
Section 10. Documents Comprising the Bid
Section 11. Letter of Bid and Schedules
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Section 12. Documents Establishing the
Eligibility and Qualifications of the Bidder
Section 13. Technical Proposal
Section 14. Bid Prices and Discounts
Section 15. Alternative Bids
Section 16. Currencies of Bid and Payment
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Section 17. Period of Validity of Bids
Section 18. Bid Security
Section 19. Format and Signing of Bid
Section 20. Sealing and Marking of Bids
Section 21. Deadline for Submission of
Bids
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Section 22. Late Bids
Section 23. Withdrawal, Substitution, and
Modification of Bids
Section 24. Confidentiality
Section 25. Clarification of Bids
Section 26. Deviations, Reservations and
Omissions
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Section 27. Responsiveness of Bids
Section 28. Nonmaterial Nonconformities
Section 29. Subcontractors
Section 30. Incentives in Selection of Bidders
Section 31. Technical Proposal Opening
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Section 32. Technical Proposal Opening
Section 33. Financial Proposal Opening
Section 34. Financial Proposal Evaluation
and Ranking of Bidders
Section 35. Negotiation of Contract
Section 36. Conditions for Successful
Bidder
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Section 37. Publishing results of bidder
selection
Section 38. Letter of Acceptance and
Award of Contract
Section 39. Bidding Cancellation
Section 40. Conditions for Signing of
Contract
Section 41. Performance Security
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Section 42. Handling Complaints in
Bidding
Section 43. Monitoring Bidder Selection
Progress
Chapter II. Bid Data Sheet (BDS)
Chapter III. Evaluation and Qualification
Criteria
Section 1. Evaluation of Eligibility of
Technical Proposal
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Section 2. Qualification Criteria
Section 3. Technical Evaluation Criteria
Section 4. Evaluation of Eligibility of
the Financial Proposal
Section 5. Financial Evaluation Criteria
Section 6. Alternative Bid (if any)
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Chapter IV. Bidding Forms
A. Letter of Technical Bid
Form No. 01. Letter of Bid
Form No. 02. Power of Attorney
Form No. 03. Joint Venture Agreement
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Form No. 04. Bid Security
Form No. 05a. Bidder’s Information Sheet
Form No. 05b. JV’s Information Sheet
Form No. 06. List of companies in charge
of package work
Form No. 07. Previous Contract Non-Fulfillment
Records
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Form No. 08. Pending Litigation
Form No. 09. Historical Financial
Situation of Bidder
Form No. 10. Average Annual Turnover from
consultancy, procurement of goods and construction
Form No. 11. Financial Resources
Form No. 12. Monthly financial resources
for contracts being executed
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Form No. 13. Similar contracts
Form No. 14. Proposed Personnel for Key Positions
Form No. 15. Resume of Personnel for Key
Positions
Form No. 16. Working Experience
Form No. 17. Equipment
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Form No. 18(a). Proposed Subcontractors
Form No.18 (b). Proposed Special Subcontractors
B. Letter of Financial Bid
Form No. 19(a). Letter of Bid (without
discount offer in the Letter of Bid or with discount offer submitted in a
separate Letter of Discount)
Form No.19 (b). Letter of Bid (with
discount offer in the Letter of Bid)
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Form No. 20. Grand Summary
Form No. 21. Schedules of Payment Currencies
Form No. 22. Bill of Quantities
Form No. 23. Daywork Schedule
Form No. 24. Summary of Specified
Provisional Sums
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Form No. 25. Schedule of Adjustment Data
Form 25’. Declarations of
domestically-produced costs of Goods eligible for incentives
Part
2
EMPLOYER’S REQUIREMENTS
Chapter V. Project and Package
1. Project
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2. Package
Chapter VI. Time Schedule
1. Time Schedule of Project
2. Time Schedule of Package and
Milestones
Chapter VII. Technical Specifications
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1. Technical Specifications
2. Functional Guarantees
Chapter VIII. Drawings
Part
3
CONDITIONS OF CONTRACT
Chapter IX. General Conditions Of
Contract
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Chapter X. Special Conditions of Contract
Appendix 1. Examples of special
conditions of contract
Appendix 1.1. Insurance requirements
Appendix 1.2. Terms and Procedures of
Payment
Appendix 1.3. Management of Taxes, Fees,
and Charges
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Appendix 1.4. Functional Guarantees
Chapter XI. Contract Forms
Form No. 26. Letter of Acceptance and
Notification of Award
Form No. 27. Contract Agreement
Form No. 28. Performance Security
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Form No. 29. Bank Guarantee for Advance
payment
Form No. 30. Taking Over Certificate
Form No. 31. Completion Certificate
Form No. 32. Change Order Procedures and
Forms
Form No. 33. Request for Change Proposal
Form
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Form No. 34. Change Proposal Form
Form No. 35. Estimate for Change Proposal
Form
Form No. 36. Acceptance of Estimate Form
Form No. 37. Change Order Form
Form No. 38. Contract Appendix on Change
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Form No. 39. Specific Time Schedule
Form No. 40. List of Documents for
Approval or Review by Investor
Form No. 41. List of Subcontractors
Appendix 2. Examples and Guidelines for
Bidding Documents.
Example 1. Technical Evaluation Criteria using
Weighted Scoring Method
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Example 2. Technically Criteria
Evaluation using Pass/Fail Criteria
Example 3. Calculation of Value of Efficiency
or Loss Penalties of Thermal Power Projects
Example 4: Notes of Preparing Bill of
Quantities (Hydropower Projects)
Example 5: Technical Specifications and
Package Requirements
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Project’s name:
Package’s name: ___________________________________________________________
Investor: ___________________________________________________________________
Employer: __________________________________________________________________
Employer’s address: _________________________________________________________
Phone number/Fax: __________________________________________________________
Email: _____________________________________________________________________
[Insert the Employer’s name] hold a bidding
of the package [package's name] of the project [project’s name]. [Insert
Employer’s name] invites Bidder to participating in the bidding of the
above package.
[Preliminary introduction of project and
package]
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One package of Bidding Documents consists
of:
1. Notice of updates of Bidding Documents
2. Bidding Documents including:
- Part one: Bidding Procedures
- Part two: Employer’s Requirements
- Part three: Conditions Of Contract
....
n. Revisions of Bidding Documents:
[Insert revisions of Bidding Documents. Example:
Changes to Bidder’s qualification requirements].
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The Bid shall be opened at ___ [hour]
Vietnamese time zone) on ____[date] ____at [bid opening place] regardless
of the absence of any Bidder’s representative.
[Insert Employer’s name] invites Bidders’
representatives to participate in the bid opening.
If this Notice and any of the Bidding
Documents are different, the former shall apply.
__
[location],__________[date]
INVESTOR'S REPRESENTATIVE
(Full name, position, signature and seal)
Part 1
BIDDING PROCEDURES
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INSTRUCTIONS TO BIDDERS
1. Scope of Bid
1.1. The Employer indicated in the BDS,
issues these Bidding Documents for the EPC package as specified in Part 2 – Employer’s
Requirements.
1.2. The name and number of package prescribed
in the BDS.
1.3. Contract duration shall comply with
the BDS.
2. Sources of Funds
Sources of Funds (or capital-raising
methods) to be used for the package are specified in the BDS.
3. Fraud and Corruption
3.1. Corrupt practice.
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3.3. Collusive practice, including the
following acts:
a) Agreeing on bidding withdrawal or
withdrawal of Letter of Bid already been submitted so that one party or
parties in agreement win bid;
b) Agreeing that one party or parties
jointly prepare(s) Bidding Documents so that one party may win bid;
c) Agreeing on refusal for supply of
Goods, refusal for concluding contracts with subcontractors, or causing of
other difficulties to parties which refuse to participate in agreement.
3.4. Fraudulent practice, including the
following acts:
a) Providing a wrong presentation
intentionally or falsifying information, documents of a Bidder with the aim
to obtain financial benefits or other benefits or with the aim to avoid any
obligation;
b) Individuals who directly assess the
Bidding Documents and results of Bidder selection provide wrong reports or
untrue information falsifying the results of Bidder selection;
c) Bidders intentionally provide
dishonest information in the Bidding Documents falsifying the result of
Bidder selection.
3.5. Interference practice, including the
following acts:
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b) Impeding Bidders, authorities in
charge of supervision, inspection and audit.
3.6. Inequality and intransparency,
including the following acts:
a) The Employer makes a Bid as a Bidder
or performs tasks of a Bidder for its own Invitation for bids.
b) Formulating and engaging in evaluation
of the Bidding Documents of the same package;
c) Engaging in evaluation of the Bidding
Documents and assessing the results of Bidder selection of the same package;
d) Any individual of the Employer, Investor
directly participates in the Bidder selection process, or participates in an expert
group or evaluation group for results of Bidder selection, or a Head of the Employer
has packages of which his or her natural parent, parent-in-law, spouse,
natural child, adopted child, son or daughter-in-law or sibling is a Bidder
or a legal representative of the Employer;
dd) The Employer make a bid for the EPC package
for which it provided consultancy services;
e) Any individual makes a bid in his/her
name for the package of a project whose Employer or Investor is his/her
workplace within 12 months, from the date on which he/she quits his/her job
from such workplace;
g) Applying a method of Bidder selection
other than National Competitive Bidding upon the unsatisfaction of
requirements prescribed in the Law on bidding;
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i) Dividing a project into packages contrary
to the provisions in the Law on Bidding with the aim to apply Direct
contracting or Bidder limitations.
3.7. Disclosing or receiving the
following documents in terms of the Bidder selection process, other than the
cases prescribed in Point b Clause 7 of Article 73, Clause 12 of Article 74,
Point i Clause 1 of Article 75, Clause 7 of Article 76, Clause 7 of Article
78, Point d Clause 2 of Article 92 of the Law on Bidding:
a) Contents of the Bidding Documents
before the issuing time as prescribed;
b) Contents of Bid, notebooks and minutes
of bid consideration meetings, comments and evaluation regarding each Bid
prior to the announcement of the results of Bidder selection;
c) Contents of Requests for Clarification
of Bids made by the Employer and responses of the Bidder during the process
of evaluation of Bids prior to announcement of the results of Bidder
selection;
d) Reports of the Employer and expert
group, evaluation reports, reports of consulting Bidder, reports of relevant
specialized agencies during the Bidder selection process prior to
announcement of the results of Bidder selection;
dd) Results of Bidder selection prior to
the stipulated time for announcement;
e) Other documents during the Bidder
selection process which are stamped "confidential" as prescribed by
law.
3.8. Contract transfer, including the
following acts:
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b) The investment owner or the
supervision consultant permits the Bidder to transfer work under their
duties, except for the part of work under duties of sub-contractors as stated
in contract.
3.9. Holding selection of Bidder when the
Sources of Funds for the package has not yet been determined, resulting in
insolvency of the Bidder.
4. Eligible Bidders and Eligible Supply,
Equipment and Services
4.1. An eligible Bidder must:
a) Have been granted an enterprise
registration certificate, a establishment decision or equivalent issued by a
competent authority of the country in which the Bidder is operating;
b) Keep independent accounting records;
c) Be not undergoing dissolution process,
is not thrown into bankruptcy, and does not incur bad debts as prescribed by
law;
d) Ensure the competitiveness in bidding
as prescribed in the BDS;
dd) Be not banned from bidding as
prescribed in law on bidding;
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g) Have Parties in the joint venture or
subcontractors being Vietnamese Bidder as prescribed in BDS.”
4.2. Eligible Materials, Equipment and
Related Services:
a) All the Materials, Equipment and
Related Services to be supplied under the Contract may be considered eligible
if they have clear and lawful origin. The Bidder must specify symbols, trademarks
(if any) and origin of primary major supply and equipment. The Employer may request
the Bidder to provide supporting documents for origin of the supply and
equipment. Regarding other types of supply and equipment, the Bidder must
specify their origin during the execution of the Contract.
b) The term “origin” means the country or
territory where a product is wholly obtained or produced completely; or the
place where the last substantial transformation took place for a product
which has been produced in more than one country;
c) Documents proving the origin of supply
and equipment, and eligibility of Related Services may consist of: Certificate
of origin, certificate of quality, bill of lading, deliverables related to
supply and equipment; and documents proving the eligibility of Services
provided for the package.
5. Contents of Bidding Documents
5.1. The Bidding Documents consists of
Notice of Updates of Bidding Documents (if any) and Parts 1, 2, and 3 in conjunctions
with any Addendum issued in accordance with ITB Section 8. (if any).
5.2. The Employer is not responsible for
the accuracy and completeness of the Bidding Documents and their addenda,
minutes of pre-bid meeting (if any) or documents on amendments to Bidding
Documents as specified in ITB Section 7 if they were not obtained directly
from the Employer. If documents received by the Bidder and documents issued
by the Employer are different, the later shall apply.
5.3. The Bidder shall to examine all
instructions, forms, terms, and specifications in terms of the Employer’s
requirements and financial requirements and other requirements in the Bidding
Documents to furnish all information or documentation required by the Bidding
Documents.
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6.1. A prospective Bidder requiring any
clarification of the Bidding Documents shall contact the Employer in writing
or ask questions in the pre-bid meeting (if any) as specified in ITB Section
6.4. The Employer will respond in writing to any request for clarification,
provided that such request is received no later than a given days prior to
the deadline for submission of Bid as specified in BDS. The Employer shall
forward copies of its response to all those who have acquired the Bidding
Documents directly from it, including a description of the inquiry but
without identifying its source. Should the Employer deem it necessary to
amend the Bidding Documents as a result of a clarification, it shall do so
following the procedure under ITB Section 7 and ITB Section 21.2.
6.2. The Bidder is advised to visit and
examine the site and its surroundings and obtain for itself on its own
responsibility all information that may necessary for preparing the Bid and
entering into a Contract. The costs of visiting the site shall be at the
Bidder’s own expenses.
6.3. The Bidder and any of its personnel
or agents will be granted permission by the Employer to enter upon its
premises and lands for the purpose of such visit, but only upon the express
condition that the Bidder, its personnel, and agents will release and
indemnify the Employer and its personnel and agents from and against all
liability in respect thereof. The Bidder, its personnel, and agents will be
responsible for accidents, loss or damage to property, and any other loss,
damage, costs, and expenses incurred as a result of the inspection. In
exceptional circumstances, the Employer shall provide the Bidder with
guidelines for Site Visit as specified in BDS.
6.4. The Employer shall hold a Pre-Bid
Meeting if provided for in the BDS. The purpose of the meeting will be
to clarify issues and to answer questions on any matter that may be raised in
connection with the Bidding Documents. The Bidder is requested, as far as
possible, to submit any question in writing, to reach the Employer before the
pre-bid meeting.
Minutes of the pre-bid meeting shall
include: the text of the questions raised (without identifying the source),
and the responses given by the Employer. The minutes of the pre-bid meeting
will be transmitted to all Bidders who have acquired the Bidding Documents
from the Employer. Should the Employer deem it necessary to amend the Bidding
Documents as a result of a pre-bid meeting, it shall do so following the
procedure under ITB Section 7, the minutes of the pre-bid meeting is
different from the addendum of Bidding Documents. Absence from the pre-bid
meeting is not a reason for disqualifying a Bidder.
7. Amendment of Bidding Documents
7.1. At any time prior to the deadline
for submission of Bid, the Employer may amend the Bidding Documents by
issuing addendum.
7.2. Any addendum issued shall be part of
the Bidding Documents and shall be communicated in writing to all who have
obtained the Bidding Documents directly from the Employer.
7.3. Each addendum shall be sent to all
Bidders who have obtained the Bidding Documents directly from the Employers
within a given time as specified in the BDS. To give prospective
Bidders reasonable time in which to take an addendum into account in
preparing their bids, the Employer may extend the deadline for submission of
Bid, pursuant to ITB Section 21.2. The Bidder must notify the Employer of the
receipt of the addendum in wiring, by post, via fax or email.
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The Bidder shall bear all costs
associated with the preparation and submission of its bid. The Employer shall
not be responsible or liable for those costs.
9. Language of Bid
The Bid, as well as all correspondence
and documents relating to the Bid exchanged by the Bidder and the Employer,
shall be written in the language prescribed in the BDS.
10. Documents comprising the Bid
The Bid includes Technical Proposal and
Financial Proposal, which comprise the following:
10.1. Technical Proposal includes
administrative documents, legal documents, qualification documents, technical
proposals of the Bidder as required by Bidding Documents. In particular:
a) Letter of Technical Bid in accordance
with ITB Section 11 ;
b) Joint venture agreement (for any
Bidder in a joint venture) using form 03 Chapter IV - Bidding Forms;
c) Bid Security, in accordance with ITB
Section 18;
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dd) Written confirmation of origin of
supply and equipment and eligibility of services in accordance with ITB
Section 4.2<
e) Written confirmation authorizing the
signatory of the Bid to commit the Bidder, in accordance with ITB Section
19.3;
g) Documentary evidence in accordance
with ITB Section 12 establishing the Bidder’s qualifications;
h) Technical Proposal in accordance with
ITB Section 13.
10.2. Financial Proposal shall include the
following:
a) Letter of Financial Bid in accordance
with ITB Section 11;
b) Financial Proposal and Schedules, in
accordance with ITB Section 11 and Section 14.
10.3. Alternative Bids, in accordance
with ITB Section 15; in conjunction with Financial Proposal related to the
Alternative Bids (if any);
10.4. Any other document specified in the
BDS.
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The Bidder shall submit the Letter of
Technical Bid and Letter of Financial Bid, and equivalent Schedules using the
forms furnished in Chapter IV - Bidding Forms.
12. Documents Establishing the
Qualifications of the Bidder
The Bidder shall fill essential
information in the forms mentioned in Chapter IV – Bidding Forms to establish
the Bidder’s qualifications to perform the contract in accordance with
Chapter III - Evaluation and Qualification Criteria. The Bidder shall prepare
original documents for verification at the request of the Employer. In case
of application of the prequalification, if there is any change to the
information about the Bidder’s qualification between the Bid and the
application for prequalification, the new information shall be updated; if
not, the Bidder shall issue a commitment to satisfy all the package’s criteria.
13. Technical Proposal
The Bidder shall furnish a Technical
Proposal including a statement of work methods, equipment, personnel,
schedule and any other information as stipulated in Chapter IV - Bidding
Forms, in sufficient detail to demonstrate the adequacy of the Bidder’s
proposal to meet the work requirements and the completion time.
14. Bid Prices and Discounts
14.1. Bid price means the price to be
quoted in the Letter of Financial Bid, including the total price of the bid
(excluding any discounts offered) to perform the package, in accordance with
Part 2 – Employer’s requirements.
14.2. The Bidder shall submit the Bid
with all lots and items specified in ITB Section 1.1 and the Bid unit price
and amount of all lots and items shall be stated in columns
"Description" in the Grand Summary and Bill of Quantities for each
item or component prescribed in Forms No. 20, 21, 22, 23, 24 Chapter IV -
Bidding Forms. In case the Bidder insert no value or insert “0” in the
columns “Unit Price” and “Total Price”, the Bidder shall be considered
allocating the price of this work item to another work item of the package,
the Bidder shall be responsible for performing these work items in conformity
with the Bidding Documents’ requirements without any payment from the
Investor during the contract performance, except for total price quoted by
item or component.
14.3. Discount offered by the Bidder
shall be written directly on the Letter of Financial Bid or on a separate
Letter of Discount. The Bidder shall specify the discounting method and
discounted items mentioned in Columns “List of Goods” and “Description”. If
discounting method is not specified, it will be understood all items
mentioned in the columns “Description” receive equal discounts. The Letter of
Discount may be submitted separately or together with the Financial Proposal
as long as it is received by the Employer before the deadline for submission
of Bid. Any Letter of Discount separately submitted shall comply with ITB
Sections 20.2 and 20.3. The Letter of Discount shall be preserved as part of
the Financial Proposal and opened together with the Bid.
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The Bid Price quoted by the Bidder shall
include all taxes, fees and charges (if any) determined at 28 days prior the deadline
for submission of Bid. In case the Bid Price is not inclusive of taxes, fees
and charges (if any), the Bid of the Bidder shall be rejected.
14.5. Bid Price of the Bidder is fixed. If
price adjustment is permitted during the contract execution time as specified
in Conditions of Contract, the Bidder must propose the price adjustment using
the Form No. 25 of Chapter IV – Bidding Forms according to Escalation Formula
prescribed in Chapter X – Special Conditions of Contract.
15. Alternative Bids
15.1. Unless otherwise indicated in the BDS,
alternative bids shall not be considered.
15.2. The Alternative Bids shall only be
considered if it satisfies requirements and the Bidder is ranked the first. In
this event, the Bidder must provide all essential information about:
description, drawings, technical specifications, delivery schedule and other
relevant information. The evaluation of Alternative Bids shall comply with
Section 6 Chapter III – Evaluation and Qualification Criteria.
16. Bid currency and Payment currency
payment
The Bid currency and Payment currency are
prescribed in BDS.
17. Period of Validity of Bids
17.1. The Bid including Technical
Proposal and Financial Proposal shall remain valid for the period which is
not shorter than the period specified in the BDS. The Technical
Proposal or Financial Proposal valid for a shorter period shall be rejected
by the Employer as non responsive.
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18. Bid Security
18.1. When submitting a bid, the Bidder
shall furnish a Bid Security before the deadline for submission of Bid in the
form of either a letter of credit or a bank guarantee from a bank a credit
institution lawfully operating in Vietnam using Form No. 04 Chapter IV –
Bidding Forms or in another form provided that it contains essential
contents. In the event that the validity period of the bid is extended as
prescribed in ITB Section 17.2, the Bid Security is also extended with the
same validity period.
If a joint venture make a bid, it may
perform the Bid Security following one of two methods below:
a) Every JV’s Party may perform separate
Bid Security provided that total value of the Bid Security is not lower than
that mentioned in ITB Section 18.2; if the Bid Security is not valid, the Bid
of the joint venture shall be rejected as non-responsive. If any JV’s Party
violates law on bidding leading its Bid Security is not returned as
prescribed in ITB Section 18.5, and the Bid Security shall not be returned.
b) If all JV’s Parties conclude an
agreement in which one Party will be responsible for its Bid Security or for
Bid Security of other Parties in the joint venture. The Bid Security shall be
in the name of the joint venture or the JV’s Party in charge provided that
the total value is not lower than that mentioned in ITB Section 18.2. If any JV’s
Party violates law on bidding leading its Bid Security is not returned as
prescribed in ITB Section 18.5, and the Bid Security shall not be returned.
18.2. Value, currency and validity period
of the Bid Security shall be specified in the BDS.
18.3. A Bid Security shall be not
considered valid in one of the following cases: it has lower value, shorter
validity period as required in ITB Section 18.2, inaccurate Employer’s name
(beneficiary), non-original paper and invalid signature and accompanying of disadvantaged
conditions to the Employer.
18.4. The unsuccessful Bidder shall be
either returned or released the Bid Security within the period as prescribed
in the BDS, from the date on which the notification of the Bidder selection
is sent.
With regard to the successful Bidder, the
Bid Security shall be returned or released after the Bidder performs
Performance Security.
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a) The Bidder withdraws its Bid
(including Technical Proposal or Financial Proposal) after the deadline for
submission of Bid and during the period of bid validity;
b) The Bidder violates law on bidding
which leads to be cancelled bid as prescribed in ITB Section 39.1;
c) The Bidder fails to furnish the Performance
Security as prescribed in ITB Section 41;
d) The Bidder fails to or refuses to
negotiate and finalize the contract, within a period of 05 days from the date
of receipt of notification of contract negotiation except for force majeure
cases;
dd) The Bidder fails or refuses to
finalize and sign the contract, within a period as mentioned in the
notification of contract award sent by the Employer except for force majeure
cases.
19. Format and Signing of Bid
19.1. The Bidder shall prepare the
documents comprising the Bid consisting of: 1 original copy of Technical
Proposal and 1 original copy of Financial Proposal as described in ITB
Section 10 and a number of photocopies of the Technical Proposal, Financial
Proposal as prescribed in the BDS. The cover of the documents
comprising the Bid shall be clearly marked “TECHNICAL PROPOSAL ORIGINAL”,
“FINANCIAL PROPOSAL ORIGINAL”, “TECHNICAL PROPOSAL PHOTOCOPY”, “FINANCIAL
PROPOSAL PHOTOCOPY”.
If there any amendments to or replacement
for Technical Proposal or Financial Proposal, the Bidder shall prepare one
original and a number of photocopies of the Bid as prescribed in the BDS.
The cover of documents shall be clearly marked “MODIFIED TECHNICAL PROPOSAL
ORIGINAL”, “MODIFIED TECHNICAL PROPOSAL PHOTOCOPY”, “MODIFIED FINANCIAL
PROPOSAL ORIGINAL”, “MODIFIED FINANCIAL PROPOSAL PHOTOCOPY”, “SUBSTITUED
TECHNICAL PROPOSAL ORIGINAL”, “SUBSTITUEDSUBSTITUTE TECHNICAL PROPOSAL
PHOTOCOPY”, “SUBSTITUEDSUBSTITUTE FINANCIAL PROPOSAL ORIGINAL”,
“SUBSTITUEDSUBSTITUTE FINANCIAL PROPOSAL PHOTOCOPY”.
If there is an Alternative Bid as
prescribed in ITB Section 15, the Bidder shall prepare one original and a
number of photocopies of documents as prescribed in the BDS. The cover
of documents shall be clearly marked “ORIGINAL OF ALTERNATIVE BID”,
“PHOTOCOPY OF ALTERNATIVE BID”.
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19.3. The original of Technical Proposal
and Financial Proposal shall be typed or written in indelible ink and have
page numbers. Letter of Bid, Letter of Discount (if any), additional
documents, clarifying documents, Price Schedule and other forms prescribed in
Chapter IV - Bidding Forms must bear the signature and seal of the Bidder’s
legal representative or authorized representative (if any). The authorized
representative must obtain a Power of Attorney using form 02 of Chapter IV –
Bidding Forms or a copy of the Company Charter, a certified Decision on
Establishment of branch or other documents proving the competence of the
authorized representative, and it shall be submitted together with the Bid.
19.4. If the Bidder is a joint venture,
the Bid must bear the signatures of legal representatives or all JV’s Parties
or the Party that represents the joint venture according to the joint venture
agreement. In order to ensure that all JV’s Parties are legally bound, the
joint venture agreement must bear the signatures of legal representatives of
all JV’s Parties.
19.5. Any interlineations, erasures, or
overwriting shall be valid only if they are signed or initialed by the person
signing the Bid.
20. Sealing and Marking of Bids
20.1. The Technical Proposal envelope
contains the original and the copies and clearly marks it “TECHNICAL
PROPOSAL”. The Financial Proposal envelope contains the original and the
copies and clearly marks it “FINANCIAL PROPOSAL”.
If there is any revision or replacement
of Technical Proposal or Financial Proposal, the modified or alternative
documents (including the original and the copies) shall be put into separate
envelopes and clearly mark it “MODIFIED TECHNICAL PROPOSAL”, “SUBSTITUTE
TECHNICAL PROPOSAL”, “MODIFIED FINANCIAL PROPOSAL”, “SUBSTITUTE FINANCIAL
PROPOSAL”.
If the Bidder has an Alternative Bid
which concludes Technical Proposal and Financial Proposal, it shall be put
into a separate envelope and clearly mark it “ALTERNATIVE TECHINICAL
PROPOSAL”.
These envelopes: including Technical
Proposal, Financial Proposal, Modified Technical Proposal, Modified Financial
Proposal, Substitute Technical Proposal, Substitute Financial Proposal (if
any); Alternative Bid (if any), shall be sealed. The sealing of envelopes
shall comply with regulations provided by the Bidder.
20.2. The outer envelopes shall:
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b) be addressed to the Employer in
accordance with ITB Section 21.1;
c) bear the name of the procurement in
accordance with ITB Section 1.2; and
d) bear a warning: “not to open before
the time and date for Technical Proposal opening” regarding envelopes of
Technical Proposal, Modified Technical Proposal, or Substitute Technical
Proposal (if any); bear a warning “Do not to open before the time and date of
Financial Proposal opening” regarding envelopes of Financial Proposal,
Modified Financial Proposal, or Substitute Financial Proposal (if any).
20.3. If the envelopes are not sealed or
the seals thereof are lost during the process they are transferred to the Employer,
or they are not marked as required in ITB Sections 20.1. and 20.2, the Bidder
shall be responsible for those violations. The Employer will assume no
responsibility for the confidentiality of the bid if the Bidder fails to
comply with above regulations.
21. Deadline for the submission of bids
21.1. Bids must be received by the Employer
at the address and no later than the deadline for submission of Bid specified
in the BDS. The Employer shall receive Bids of all Bidders submitted
before the deadline for submission of Bid, including those who have bought or
received the Bidding Documents from the Employer. Any Bidder that has not
bought the Bidding Documents must pay the Employer an amount equal to the
selling price for a set of Bidding Documents before their Bid envelopes are
received.
21.2. The Employer may extend the deadline
for submission of Bid by amending the Bidding Documents in accordance with
ITB Section 7, in which case all rights and obligations of the Employer and
Bidders previously subject to the deadline shall thereafter be subject to the
deadline as extended.
22. Late Bids
The Employer shall not consider any bid
that arrives after the deadline for submission of bids. Any bid received by
the Employer after the deadline for submission of bids shall be declared
late, rejected and returned unopened to the Bidder.
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23.1. A Bidder may withdraw, substitute,
or modify its Bid after it has been submitted by sending a written notice in
accordance with ITB Clause 10, duly signed by a legal representative or an
authorized representative, and shall include a copy of the Power of Attorney
in accordance with ITB Section 19.3. The corresponding substitution or
modification of the bid must accompany the respective written notice. All
notices must be:
a) submitted in accordance with ITB
Sections 19 and 20, and in addition, the respective envelopes shall be
clearly marked “MODIFIED TECHNICAL PROPOSAL” OR “MODIFIED FINANCIAL PROPOSAL”
or “SUBSTITUTED TECHNICAL PROPOSAL” or “SUBSTITUED FINANCIAL PROPOSAL”, or
“WITHDRAWAL”; and
b) received by the Employer prior to the
deadline prescribed for submission of bids, in accordance with ITB Section
21.1.
23.2. Bids requested to be withdrawn in
accordance with ITB Section 23.1 shall be returned unopened to the Bidders.
23.3. No bid may be withdrawn,
substituted, or modified in the interval between the deadline for submission
of bids and the expiration of the period of bid validity specified by the
Bidder on the Letter of Bid or any extension thereof.
24. Confidentiality
24.1. Information relating to the
evaluation of bids, and recommendation of contract award, shall not be
disclosed to bidders or any other persons not officially concerned with such
process until publication of the Contract Award. No information mentioned in
the bid of the successful Bidder is disclosed to any other bidders, except
for information disclosed at the Technical Proposal and Financial Proposal
opening.
24.2. Except for case of the bid
clarification prescribed in ITB Section 25 and the negotiation of contract,
the Bidder is not permitted to contact to the Employer on any matter related
to its bid and the package from the bid opening time until the publication of
Contract Award.
25. Clarification of Bids
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25.2. The Clarification of Bids between
the Bidder and the Employer shall be in writing.
25.3. During the period prescribed in the
BDS, in the event that there is no documentary evidence establishing
the Bidder’s qualifications in the Bidding Documents, the Bidder may
supplement that documentary evidence. The Employer shall receive the
Clarification of Bids sent by the Bidder; documentary evidence establishing
the Bidder’s qualifications shall be an integral part of the Bid. The Employer
shall notify of receipt of Clarification of Bids in writing in writing, by
post, by fax or email.
25.4. The Clarification of Bids shall
only be made between the Bidder and the Employer having the bid that needs
clarifying. The contents of the Clarification of Bids shall be treated as an
integral part of the Bid by the Employer. Regarding clarification in terms of
the Bidder’s qualification, technical requirements or financial requirements,
if the deadline for clarification expires, but the Bidder fails to send any
clarification or the clarification does not satisfy requirements of the Employer,
the Employer shall evaluate the Bid sent prior to the deadline for submission
of Bid by the Bidder.
25.5. If necessary, the Employer shall
request possibly successful Bidders to clarify their Bids. The Clarification
of Bids shall be kept record. The Clarification of Bids shall be provided
objectively and transparently .
26. Deviations, Reservations, and
Omissions
During the evaluation of Bids, the
following definitions apply:
26.1. “Deviation” means a departure from
the requirements specified in the Bidding Documents;
26.2. “Reservation” means the setting of
limiting conditions or withholding from complete acceptance of the
requirements specified in the Bidding Documents;
26.3. “Omissions” means the failure to
submit part or all of the information or documentation required in the
Bidding Documents.
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27.1. The Employer shall determine a
bid’s responsiveness as prescribed in ITB Section 11.
27.2. A substantially responsive bid
means one that meets all the requirements of the Bidding Documents without
material deviation, reservation, or omission. A material deviation,
reservation, or omission is one that:
a) if accepted, would affect in any
substantial way the scope, quality, or performance of the work; or limit in
any substantial way, inconsistent with the Bidding Documents, the Investor's
rights or the Bidder’s obligations under the proposed Contracts; or
b) if rectified, would unfairly affect
the competitive position of other Bidders presenting substantially responsive
Bids.
28.3. The Employer shall examine all
technical aspects of the Bid submitted in accordance with ITB Sections 13, in
particular, to confirm that all criteria prescribed in Part 2 – Employer’s requirements,
have been met without any material deviation, reservation or omission.
27.4. If a bid is not substantially
responsive to the requirements of the Bidding Documents, it shall be rejected
and may not subsequently be made responsive by correction of the material
deviation, reservation, or omission.
28. Nonmaterial Nonconformities
28.1. Provided that a Bid is
substantially responsive, the Employer may waive any nonconformities in the
bid that do not constitute a material deviation, reservation or omission.
28.2. Provided that a bid is
substantially responsive, the Employer may request that the Bidder submit the
necessary information or documentation, within a reasonable period of time,
to rectify nonmaterial nonconformities in the bid related to documentation
requirements. Requesting information and documentation on such
nonconformities shall not be related to any aspect of the price of the Bid.
Failure of the Bidder to comply with the request may result in the rejection
of its Bid.
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29. Subcontractor
29.1. The Contractor is entitled to enter
into agreements with subcontractors mentioned in the list as prescribed in
Form 18(a) of Chapter IV – Bidding Forms. There is no change to the
responsibilities of the primary Contractor in spite of employment of any subcontractor.
The Contractor shall be responsible for quantity, quality, schedule and other
responsibilities performed by the subcontractor. The subcontractor’s
qualifications shall not be considered during the contractor’s bid evaluation
(excluding special subcontractors). The Contractor is required to meet all
qualification requirements (not considering qualification of subcontractors).
If the Contractor does not propose any
subcontractor for any task, the whole package shall under responsibilities of
the Contractor. If any subcontractor is employed during the performance of
the contract, the Contractor shall be accused of conducting “Contract
transfer” as prescribed in ITB Section 3.
29.2. The Contractor may employ
subcontractors to perform works may not exceed the given percentage in the
Bid Price as specified in BDS.
29.3. The Contractor may not subcontract
other tasks mentioned in the Bid; any subcontractor other than those
mentioned in the Bid shall not be replaced or added or subcontractors may not
perform tasks with a value greater than the value given in ITB 29.2 without a
reasonable and legitimate reasons and the Investor’s consent; if not, the
Contractor shall be accused of conducting “Contract transfer”.
29.4. The Investor may permit the
Contractor to employ special subcontractor as prescribed in the BDS. The
Contractor shall make a list of special subcontractors with qualifications
and work experience using form 18(b) of Chapter IV – Bidding Forms. The
Bidder shall evaluate the special subcontractor’s qualifications according to
the criteria prescribed in Clause 2.3 Section 2 - Qualification Criteria in
Chapter III - Evaluation and Qualification Criteria If the subcontractor and
the Contractor fail to satisfy the criteria of the Bidding Documents, the bid
shall be considered as non responsive.
30. Incentives in bidder selection
30.1. Rules for incentives:
a) After incentives are determined, if
prospective Bids are equally ranked, the Bidder has proposed the highest
domestic costs or has employed more local labor (over total amount of wages
payable prescribed in the Bid) shall be given incentives;
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c) The incentives shall be determined
according to all Bidder’s proposals of consultancy, procurement of goods, and
construction.
30.2. Entities eligible for incentives
and determination of incentives are set out in BDS.
31. Technical Proposal Opening T
31.1.Except for cases prescribed in ITB
Sections 22 and 23, all Technical Proposals received prior to the deadline
for submission of Bid shall be opened and read out information prescribed in
ITB Section 31.3 the Employer. The Technical Proposal opening shall be held
in public at the address, date and time specified in the BDS in the
witness of participants being Bidders’ representatives and relevant agencies
and organizations. The Technical Proposal opening shall be conducted
regardless of the absence of any Bidder’s representative.
31.2. First, envelopes marked
“WITHDRAWAL” shall be opened and read out and the corresponding bid shall not
be opened, but returned to the Bidder. No bid withdrawal shall be permitted
unless the corresponding withdrawal notice contains a valid authorization to
request the withdrawal.
Next, envelopes marked “SUBSTITUTED
TECHNICAL PROPOSAL” shall be opened and read out and exchanged with the
corresponding Technical Proposal being substituted; the initial Technical
Proposal envelope shall not be opened and returned to the Bidder as is. No
Technical Proposal Substitution shall be permitted unless the corresponding
substitution notice contains a valid authorization to request the
substitution and is read out at the bid opening.
Envelopes marked “MODIFIED TECHNICAL
PROPOSAL” be opened and read out with the corresponding Technical Proposal. No
Modified Technical Proposal shall be permitted unless the corresponding
modification notice contains a valid authorization to request the
modification and is read out at the bid opening. Only envelopes that are opened
and read out at the Technical Proposal opening shall be considered further.
31.3. The bid opening shall be conducted
to every Technical Proposal or Alternative Substitute Technical Proposal
according to the alphabet order of the Bidders’ names and following
procedures:
a) The seals shall be checked and the
envelopes marked “TECHNICAL PROPOSAL”, “MODIFIED TECHNICAL PROPOSAL” (if any)
or “SUBSTITUTE TECHNICAL PROPOSAL” (if any) shall be opened;
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c) Number of photocopies of Technical
Proposal and relevant information, including Alternative Bid (if any) shall
be read out;
d) The representative of the Employer
shall countersign original copy of Letter of Bid of Technical Proposal, Power
of attorney (if any), Joint Venture Agreement (if any), Bid Security. No Bid
shall be rejected at Bid opening except for late bids, in accordance with ITB
Section 22.
dd) The Employer and bidders shall reach
a consensus on sealing how to seal the envelopes marked “FINANCIAL PROPOSAL”,
“MODIFIED FINANCIAL PROPOSAL”, “SUBSTITUTE FINANCIAL PROPOSAL”. After
sealing, the Employer shall preserve envelopes in conformity with management
regime of confidential document until Financial Proposals are opened as
prescribed in ITB Section 33.
31.4. The Employer shall prepare a record
of the Bid opening that shall include prescribed in ITB Section 31.3. The
record of Technical Proposal opening shall be countersigned by the
representative of the Bidders participating in the Technical Proposal
opening. The omission of a Bidder’s signature on the record shall not
invalidate the contents and effect of the record. A copy of the record shall
be distributed to all Bidders who participate in the bid opening.
32. Technical Proposal Evaluation
32.1. The Employer shall apply criteria
mentioned in this Section and method for evaluation prescribed in BDS
to evaluate the Technical Proposals. Any other criterion or method other than
those mentioned above shall not be permitted to apply.
32.2. Inspection and evaluation the eligibility
of the Technical Proposal:
a) The inspection and evaluation of the eligibility
of the Technical Proposal shall comply with Section 1 of Chapter III -
Evaluation and Qualification Criteria;
b) The bidders having eligible Technical
Proposal shall be considered further.
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a) The evaluation of Bidder’s
qualification shall comply with Section 2 of Chapter III - Evaluation and
Qualification Criteria;
b) The bidders satisfying qualification
requirements shall be considered further.
32.4. Technical evaluation:
a) The Technical evaluation shall comply
with Section 3 of Chapter III - Evaluation and Qualification Criteria;
b) The bidders satisfying technical
evaluation shall be considered further as prescribed in Section 4, 5 of
Chapter III - Evaluation and Qualification Criteria.
32.5. List of bidders satisfying
technical requirements shall be approved in writing. The Employer shall send
the List of bidders satisfying technical requirements to all bidders, which
contains invitations of bidders satisfying technical requirements to open
Financial Proposal, together with time and location of opening Financial
Proposal.
33. Financial Proposal Opening
33.1. The Financial Proposal opening
shall be held in public at the address, date and time specified in the
Notification of List of bidders satisfying technical requirements, in the
witness of participants being Bidders’ representatives and relevant agencies
and organizations. The Financial Proposal opening shall be conducted
regardless of the absence of any Bidder’s representative.
33.2. At the Financial Proposal opening,
the Employer shall announce List of bidders satisfying technical requirements
and then check seals of the envelopes marked “FINANCIAL PROPOSAL”, “MODIFIED
FINANCIAL PROPOSAL”, “SUBSTITUTE FINANCIAL PROPOSAL”.
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Envelopes marked “MODIFIED FINANCIAL
PROPOSAL” shall be opened and read out with the corresponding Financial
Proposals. No Financial Proposal modification shall be permitted unless the
corresponding modification notice contains a valid authorization to request
the modification. Only envelopes that are opened and read out at the
Financial Proposal opening shall be considered further.
33.4. The Financial Proposal opening
shall be conducted to every Financial Proposal according to the alphabet
order of the Bidders’ names and following procedures:
a) All other envelopes, including
original, modified or substitute (if any) shall be opened and reading out: the
name of the Bidder, validity period of Financial Proposal, Bid Prices of
Letter of Financial Bid, the Bid Prices mentioned in the Grand Summary, value
of discounts (if any), validity period of Financial Proposal and other
details as the Employer may consider appropriate. Only discounts read out at
the Financial Proposal opening shall be considered further;
b) Quantity of photocopies of Financial
Proposal and other details shall be read out;
c) Representative of the Employer shall
countersign original copy of Financial Proposal and Letter of Discount (if
any). No Financial Proposal of a bidder whose name mentioned in the List of
bidders satisfying technical requirements shall be rejected at Financial
Proposal opening.
33.5. The Employer shall prepare a record
of the Financial Proposal opening that shall include information prescribed
in ITB 33.2, 33.3 and 33.4. The record of Technical Proposal opening shall be
countersigned by the representative of the Bidders participating in the
Technical Proposal opening. If any signature of the Bidder is left in the
record, it shall be ineligible. A copy of the record shall be distributed to
all Bidders who satisfy technical requirements.
34. Financial Proposal Evaluation and
Ranking of bidders
34.1. The Employer shall apply criteria
mentioned in this Section and method for evaluation prescribed in BDS
to evaluate the Financial Proposals. Any other criterion or method other than
those mentioned above shall not be permitted to apply.
34.2. Inspection and evaluation the eligibility
of the Financial Proposals:
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b) The bidders having eligible Financial
Proposals shall be considered further and ranked.
34.3. Detailed evaluation of Financial
Proposal and ranking of bidders:
a) Detailed evaluation of Financial
Proposals shall comply with Section 5 Chapter III - Evaluation and
Qualification Criteria.
b) After carrying out detailed evaluation
of Financial Proposal, the Employer shall submit a List of ranking of bidders
for the Investor’s approval. The first-ranking bidder shall be invited to
enter into negotiation. The ranking of bidders shall comply with the BDS.
35. Negotiation
35.1. According to the decision on
approval for the List of ranking of bidders, the Employer shall invite the
first-ranking bidder to enter into negotiation. The contract negotiation is
based on:
a) Bid evaluation report;
b) The Bid and Clarification of Bids (if
any) submitted by the Bidder;
c) Bidding Documents.
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a) Negotiating nonclarification or
nonconformities between the Bidding Documents and the Technical Proposal,
Financial Proposal, between different contents in the Technical Proposal or
Financial Proposal possibly leading dispute or affecting the duties of
contracting parties during the performance of the contract;
b) Negotiating amendments or alternative
bids if permitted by the Employer;
c) Negotiating personnel:
In the negotiation process, the Bidder
may not replace key employees proposed in the Technical Proposal to hold
positions of design manager, survey manager, construction site commander,
unless Bid evaluation period lasts longer than prescribed period or a force
majeure event occurs leading key employees proposed fail to participate in
the contract execution. In this event, the Bidder is entitled to replace
other personnel provided that be expected personnel satisfies at least
qualification requirements acquired by the proposed personnel and the Bid
price does not change;
d) Negotiating issues incurring from the
bidder selection (if any) to complete the detailed contents of the package;
dd) Negotiating nonmaterial
nonconformities prescribed in ITB Section 28;
e) Negotiating other essential contents.
35.3. During the contract negotiations,
both parties shall make a draft contract; terms and conditions, and contract
appendices, including detailed lists of Scope of Supply, Price Schedule and
Performance Schedule.
35.4. If the negotiation is not
successful, the Employer shall request the Investor to invite the bidder
ranked next to contract negotiation; if the negotiation with the next bidder
is not successful, the Employer shall request the Investor to consider
canceling the bidding as prescribed in ITB Section 39.1.
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A bidder shall be proposed for contract
award when following conditions are satisfied:
36.1. The bidder has a valid Bid;
36.2. The bidder is qualified as required
in Section 2 of Chapter III - Evaluation and Qualification Criteria;
36.3. The bidder has a satisfactory
technical proposal as prescribed in Section 3 of Chapter III - Evaluation and
Qualification Criteria;
36.4. The deviation is not more than 10%
of the Bid Price;
36.5. The bidder meets requirements as
prescribed in the BDS;
36.6. The successful bid does not exceed
the approved package price. If the successful bid exceeds the approved package
price, Clause 7, 8 Article 117 of Decree No. 63/CP shall apply.
37. Publishing of bidder selection
result
37.1. Before the deadlines prescribed in
the BDS, the Employer shall send notifications of bidder selection
result to related bidders by post or fax and post it on national bidding
network or the Vietnam Public Procurement Review Journal as prescribed. Contents
of the notification of bidder selection result:
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b) Name of the successful bidder;
c) Address of the successful bidder;
d) Successful bid;
dd) Type of contract;
e) Contract duration;
g) List of unsuccessful bidders and brief
explanation for each of them.
37.2. Regarding bidding cancellation
prescribed in Point a ITB Section 39.1, the explanation for the bidding
cancellation shall be provided in the notification of bidder selection
result.
37.3. Upon the receipt of notification of
the bidder selection result prescribed in ITB Section 37.1, if any
unsuccessful bidder requests explanation, the Employer shall, within 05
working days from the date on which the notification of bidder selection
result is published, give explanation.
38. Letter of Acceptance and Notification
of Award
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39. Bidding cancellation
39.1. The Employer shall notify the
bidding cancellation in the following cases:
a) All Bids fail to meet requirements
mentioned in the Bidding Documents;
b) The Employer changes objectives and
scope of investment specified in the Bidding Documents;
c) Bidding Documents fail to comply with
law on bidding or other regulations of relevant law provisions leading the
nonsatisfaction of the successful bidder.
d) There is any evidence for corrupt,
fraudulent or conclusive practice, or taking advantage of positions, powers
aiming to interfere illegally in a bidding process to falsify results of
bidder selection.
39.2. Any organization or individual
violating law on bidding leading bidding cancellation (as prescribed in Point
c and Point d of ITB Section 39.1) must compensate relevant contracting
parties and face penalties as prescribed.
39.3. Regarding bidding cancellation
prescribed in ITB Section 39.1, within 5 working days, the Employer shall
return or release Bid Security to bidders, excluding bidding cancellation
prescribed in Point d of ITB Section 39.1.
40. Conditions for signing of contract
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40.2. At the time of signing of contract,
the successful Bidder shall be determined to have technical and financial
qualification to perform the contract. In case the Bidder is no longer
qualified as prescribed in the Bidding Documents, the Investor shall refuse
to conclude the contract with the Bidder. Then, the Investor shall cancel the
decision on approval for bidder selection result and send Letter of
Acceptance and Contract Award to the next ranked bidder.
40.3. The Investor shall ensure condition
related to advance and payment capital, site and other essential conditions
to perform the contract on schedule.
41. Performance Security
41.1. Before the effective date of the
contract, the successful bidder shall furnish the Performance Security in the
form of a Bank Guarantee issued by a bank or a credit institution lawfully
operating in Vietnam as prescribed in Chapter X - Special Conditions of
Contract. The Bidder shall, if applicable, use the Bank Guarantee form
prescribed in form 28 of Chapter VIII - Contract Forms or another form which
is approved by the Investor.
41.2. The Bidder shall be not returned
the Performance Security in one of the following cases:
a) Refuse to perform the contract on the
effective date of the contract.
b) Violate terms and conditions of the
contract;
c) Perform the contract behind the
schedule and refuse to extend the validity period of the Performance
Security.
42. Handling complaints in bidding
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43. Monitoring bidder selection progress
When any act or content unaccordant with
law on bidding is detected, the Bidder shall notify organizations or
individuals of monitoring bidder selection progress as prescribed in the BDS.
Chapter II
BID DATA SHEET (BDS)
ITB 1.1
The Employer is: [insert complete
name].
ITB 1.2
The package’s name: [insert name
according to the approved plan for selection of bidder] of [insert project’s
name according to the approved decision on investment].
ITB 1.3
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ITB2
Sources of Funds (or capital-raising
methods): _____[insert Sources of Funds or capital-raising methods to pay for
the Bidder; if the package is funded by ODA, name of donors and proportion of
Sources of Funds (overseas or domestic)].
ITB 4.1 (d)
Assurance of competitiveness in bidding
shall be prescribed as follows:
- The Bidder and ____[insert name and
address of the Investor, the Employer] do not hold more than 30% of
shares or stakes of each other, unless the Investor, the Employer and the
Bidder are in the same state-owned economic corporation and the product of
the package is the input of the Investor and the Employer and the output of
the Bidder and the primary business line of the corporation.
- The Bidder and the solicitation
consulting units documents not hold stake of each other; the Bidder and
another organization or individual do not hold more than 20% stake of each
other. In particular:
+ Consulting unit on making and evaluating
feasibility study report, Front End Engineering Design (FEED) for such package:
____[insert complete name and address (if any)];
+ Consulting unit on making and evaluating
the Bidding Documents: ____[insert complete name and address of consultancy
unit (if any)];
+ Consulting unit on evaluating the Bid;
evaluating results of bidder selection: ____[insert complete name and address
(if any)];
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ITB 4.1 (g)
Regarding foreign bidders: ___[if the Employer
determines that the package tasks may be performed by domestic
bidders, then insert: “If a foreign bidder wishes to make a bid, it is
required to enter into a joint venture with a domestic bidder and employ a
domestic subcontractor. If the Bidder decides to employ subcontractors, the
proposed scope and volume of task with subcontractors' names may be specified
in the Bid or only the expected scope and volume of tasks may be specified in
the Bid without the subcontractors’ names; the Bidder shall submit a
commitment to employ Vietnamese subcontractors in case of successful bidding
together with the Bid”. If the Investor/Employer determines that domestic
bidders are incapable of performing any task of the package, this
regulation shall be annulled].
ITB 6.1
For clarification purposes only, the Employer’s
address is:
Attention: [insert complete name].
Recipient: ___[insert complete name
(if any)]
Street: ___[insert street, No.]
Floor/Room No.: ___[insert number of
floor, room (if any)]
City: ___[insert city’s or town's
name]
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Telephone: ___[insert telephone
number, including country and city code]
Fax: ___[insert facsimile number,
including country and city code]
Email address: ___[insert email
address (if any)]
The Employer shall receive the request
for Clarification of Bidding Documents not later than 05 working days before
the deadline for submission of Bid.
ITB 6.3
The Employer [insert “will” or “will
not"] conduct a site visit
[If the Employer instructs the Bidder to
a site visit, time and place shall be specified].
ITB 6.4
A Pre-Bid meeting [insert “will” or
“will not”] take place. [If yes, date, time, and place shall be
specified].
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The Employer shall send Amendment of
Bidding Documents to all bidders received the Bidding Documents from the Employer
before the deadline for submission of Bid at least _____ days (insert
specific number of days, provided that there is enough time for the Bidder to
complete the Bid and not sooner than 15 working days].
In case the time for sending Amendment of
Bidding Documents does not comply with above regulations, the Employer shall
extend the corresponding deadline for the submission of bids.
ITB9
The Bid, as well as all correspondence
and documents related to the Bid exchanged by the Bidder and the Employer
shall be written in: ____[insert a specific language]
[if the Bidding Documents are in English
then insert “English”; if the Bidding Documents are in both English and
Vietnamese, then insert “the Bidder may chose either English or Vietnamese to
prepare a Bid”]. Supporting documents and printed literature that are part
of the Bid may be in another language provided they are accompanied by an
accurate translation of the relevant passages into _____[Vietnamese (if
both English and Vietnamese are permitted as specified Bidding Documents) or English
(if only English is permitted in Bidding as specified in Bidding Documents)].
In case of absence of the translation, the Employer may request the Bidder to
supplement when necessary.
ITB 10.4
The Bidder shall submit the following
documents in conjunction with the Bid: ___[insert other documents in conjunction
with the Bid other than regulations in ITB Sections 10.1, 10.2, 10,3 as
required by the scope and nature of the package without any
restriction on participation of the Bidder. If there is no requirement,
clearly mark it “no requirement”].
ITB 15.1
Alternative Bid ______[insert “shall be”
or “shall not be”] considered.
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- The currency(ies) of the bid shall be:
_________
[the Bidder may, subject to Employer’s
requirements, indicate in its Bid up to three foreign currencies of their
choice in accordance with conditions for use, for example: VND, USD, EUR. If
foreign currencies are allowed in the Bid, the Bidder must demonstrate the
works using foreign currencies attached to schedule of work items and
equivalent foreign currency portion, provided that each work item is quoted
in only one currency, domestic costs shall be quoted in VND, costs incurred
outside the Employer’s country related to the package shall be quoted in
foreign currency(ies)].
- Currency of payment of a work item must
correspond to the Currency of Bid of such work item. Domestic costs are only
paid in VND.
If two or three currencies are allowed,
the following regulations shall be added:
- The single currency to which different
currencies of all bid prices are converted (target currency) for the purposes
of evaluation and comparison of Bidding Documents is: ___[insert the
currency, VND shall be given the priority) according to the selling rate of a
reputable commercial bank ___[commercial bank’s name] and the exchange rate
announced by such bank for conversion] published on ___[date].
- Intermediary currency: _________________[insert
the intermediary currency which offset position is taken on target currency with
other currencies if there is no direct exchange rate between those currencies
and the target currency. In this case, a formula to determine the exchange
rate through an intermediary currency (selling rate, buying rate, etc.) must
be set out
ITB 17.1
The bid validity period (Technical
Proposal and Financial Proposal) shall be: ≥ ____days [insert number of days
which is not later than 180 days], from the deadline for submission of Bid.
ITB 18.2
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- Value and currency of the Bid Security:
______[insert amount and currency The Bid Security shall be between 1% and
3% of the price of the package according to the package requirements];
- The validity period of the Bid
Security: ≥____days [insert number of days, which equals the validity period
of the Bid prescribed in ITB Section 17.1 plus 30 days], from the deadline
for submission of Bid.
ITB 18.4
The unsuccessful bidders may be either
returned or released their Bid Security within ____ days [insert number of
days, which is not later than 20 days], from the date on which the results of
bidder selection are announced.
ITB 19.1
The number of copies of the Bid is: ____[insert
number]. The number of copies of the Bid and the number of copies of
modified or substitute Bid are the same.
ITB 21.1
For bid submission purposes, the Employer’s
address is:
Attention: [insert complete name].
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Street: ___[insert street’s name, house
number]
Floor/Room No.: ___[insert number of
floor, room (if any)]
City: ___[insert city’s or town's name]
Post code: ___[insert post code (if any)]
Telephone: ___[insert telephone number,
including country and city code]
Fax: ___[insert fax number, including
country and city code]
Email address: ___[insert email address
(if any)]
The deadline for submission of Bid is: ________[time,
insert hour and minute],____________[date, insert day, month, and year
[the deadline for submission of Bid shall
be specified according to the scope and nature of the package provided
that period of time from the first day on which the Bidding Documents are
issued to the deadline is at least 40 days and the deadline shall not fall to
the early hour of a working day which may restrict the submission of bids by
bidders].
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The Bidder may send an addendum to the
Bid to the Employer within: ____days, from the deadline for submission of Bid.
[the period of time for sending request
shall be specified by the Employer to ensure the successful bidder is
qualified and experienced, and has feasible solutions for the package].
ITB 29.2
Maximum value for subcontractor: ___of
bid price of the Bidder [depending on scope and nature of package,
the Employer shall insert the appropriate percentage].
ITB 29.4
Special subcontractor: ____[insert
“permitted” or “ not permitted” according to the scope and nature of the package.
If permitted, the Employer shall list the works and items performed by the
subcontractor].
ITB 30.2
a) Entities eligible for incentives are
local bidders, foreign bidders in joint venture with local bidders and at
least 25% amount of works is performed by the local bidder, in which such
amount only includes domestic costs, excluding expenditures on imported
equipment and other outward expenditures, and bidders that propose at least
25% amount of domestic costs (consultancy, procurement, and construction
costs) according to the amount of works.
b) Determining incentives:
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- If the Tech- and Cost-based selection
is applied, then insert: “the Bidder eligible for incentives shall be
added 7.5% to the collective score for the purpose of comparison and ranking”
ITB 31.1
The Technical Proposal opening shall take
place at: ____[time, insert hour, minute],___[date, insert day, month, year],
at___:
[insert date, time and place of Technical
Proposal opening, provided that the Technical Proposal is opened within 01
hour from the deadline for submission of Bid].
ITB 32.1
Method for evaluating Technical Proposal:
a) Qualification evaluation: pass/fail;
b) Technical evaluation: ___[insert
detailed technical-based evaluation methods]. The Employer shall,
according to scope and nature of the package, apply evaluation method
either using Pass/Fail Criteria or Weighted Scoring Method that is
conformable with evaluation criteria as prescribed in Section 3 of Chapter
III - Evaluation and Qualification Criteria];
ITB 34.1
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ITB 34.3
b) Ranking of bidders:
[- If the Evaluated price method is
applied, then insert: “the Bidder having the lowest evaluated price shall be
ranked first”;
- If the Tech- and Cost-based selection
is applied, then insert: “the Bidder having the highest collective price
shall be ranked first”].
ITB 36.5
[- If the Evaluated price method is
applied, then insert: “the Bidder having the lowest evaluated Bid price”;
- If the Tech- and Cost-based selection
is applied, then insert: “the Bidder having the highest collective price”].
ITB 37.1
Time limit for sending notification of
results of bidder selection is _________working days, from the date on which
the bidder selection result is approved by the Investor___[insert number of
days not later than 05 working days].
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- Mailing address of the competent
person: ____[insert complete name, address, telephone number, fax];
- Mailing address of the Advisory board: ____[insert
complete name, address, telephone number, fax].
ITB 43
Address of the organization or individual
in charge of the monitoring task: [insert complete name, address,
telephone number, fax of the organization or individual in charge of
monitoring the bidder selection progress which is assigned by the competent
person (if any)].
Chapter III
EVALUATION AND QUALIFICATION CRITERIA
Section 1.
Inspecting and evaluating the eligibility of the Technical Proposal
1.1. Inspecting the Technical Proposal:
a) Inspect the quantity of photocopies of the
Technical Proposal;
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c) Inspect the consistency between the
original copy and photocopies to serve the thorough evaluation of the Technical
Proposal.
1.2. Evaluating the eligibility of the
Technical Proposal :
A Technical Proposal is considered eligible
when all of the conditions below are satisfied:
a) There is original of Technical Proposal;
b) There is a Letter of Technical Bid
bearing the signature and seal (if any) by of the legal representative of the
Bidder. Regarding joint venture, Letter of Bid shall bear the signature and
seal (if any) of the legal representative of every JV’s Party or the head of
the joint venture authorized to sign the Letter of Bid according to the
regarding joint venture agreement;
c) The duration of the contract mentioned
in the Letter of Bid shall conform to the Technical Proposal and the
requirements in the Bidding Documents;
d) The validity period of the Technical
Proposal satisfies requirements as prescribed in ITB Section 17.1;
dd) There is a Bid Security of which value
and validity period, the Employer’s name (beneficiary) complies with ITB
Section 18.2 and not complies with ITB Section 18.3.
e) The Bidder shall not have its name
included in multiple Technical Proposal as a Contractor (an individual Bidder or
a JV’s Party) for the same package.
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h) The Bidder’s status is valid as
prescribed in ITB Section 4.1.
Any Bidder having eligible Technical
Proposal shall be considered further. Any Bidder having ineligible Technical
Proposal shall have its Bid rejected without further consideration.
Section 2.
Qualification criteria
Qualification of a joint venture shall be
total qualifications of all JV’s Parties, provided that each JV's Party is
qualified to perform their tasks in the joint venture (except for the revenue
as specified in Section 2.1); if any JV's Party is not qualified to perform
their tasks in the joint venture, the joint venture shall be considered not
qualified.
The subcontractors’ qualifications shall
not be evaluated when the Technical Proposal of the Contractor is evaluated
(unless the special subcontractor is employed). The Contractor is required to
satisfy all qualification criteria (regardless of the subcontractor’s
qualification).
In case of application of the
prequalification, if there is any change to the information about the Bidder’s
qualification between the Bid and the application for prequalification, the new
information shall be updated; if not, the Bidder shall issue a commitment to
satisfy all the package’s criteria.
In case of non-application of the
prequalification, the Bidder’s qualification shall be evaluated as specified in
Clauses 2.1, 2.2 and 2.3 of this Section. The qualified Bidder is the one
satisfying all criteria specified in Clauses 2.1, 2.2, and 2.3 of this Section.
Non-qualified Bidder's Bid shall be
rejected without further consideration.
2.1. Qualification criteria:
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TABLE OF
QUALIFICATION CRITERIA
Criteria
Compliance requirements
Required document
No.
Description
Requirement
Individual Bidder
Joint Venture
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Each JV's Party
At least one JV's
Party
1
Previous Contract Non-fulfillment Records
From January 1, ___(1) [year]
to the deadline for submission of Bid, the Bidder did not fail to perform any
contract(2).
Must meet
requirement
Not applicable
Must meet
requirement
Not applicable
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2
Pending litigation(3)
All pending litigation shall be treated
as resolved against the Bidder and so shall in total not represent more than
___% (4) of the Bidder’s net worth.
(Net asset value = Total assets –
Liabilities).
Must meet
requirement
Not applicable
Must meet
requirement
Not applicable
Form No. 08
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Financial requirements
3.1
Historical Financial Performance
Submission of financial statements from
___to ____(5) [year] to demonstrate the current soundness of the
Bidder’s financial position.
The net asset value of the Bidder in the
latest year shall be positive.
Must meet
requirement
Not applicable
Must meet
requirement
Not applicable
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3.2
Average Annual Turnover from consultancy,
procurement of goods and construction
Minimum average annual turnover from
consultancy, procurement of goods, and construction of ___(6),
within the last___(7)years.
The annual turnover shall be calculated
as total payments received for contracts of consultancy, procurement of
goods, and construction within the year.
Must meet
requirement
Must meet
requirement
Not applicable (*)
Not applicable
Form No. 10
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Financial Resources
The Bidder must demonstrate access to, or
availability of, financial resources such as liquid assets, lines of credit,
and other financial means (other than any contractual advance payments) to
meet financial resources of ____ [package's value](9)
Must meet
requirement
Must meet
requirement
Must meet
requirement (equivalent to their tasks performed)
Not applicable
Forms No. 11 and
12
4
Experience in performing EPC package
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Must meet
requirement
Must meet
requirement
Not applicable
Must meet
requirement
Form No. 13
Notes:
(1) Insert number of years, usually between
3 and 5 years prior the year of the deadline for submission of Bid.
(2) Non-fulfillment contracts include:
- Contracts that are considered as
non-fulfilled by the Investor without objection of the Bidder;
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Non-fulfilled contracts shall not include
the contracts that the Investor’s decisions are rejected by settlement of
disputes. Non-fulfilled contracts shall be determined according to all
information about the dispute or litigation that is settled in conformity with
the terms of settlement of disputes as mentioned in the corresponding contracts
and the Bidder could not file any complaint.
(3) The Employer may either apply this
criterion or not. If not applicable, then insert “not applicable” and eliminate
Form No. 08 from the Chapter IV – Bidding Forms. If applicable, then insert
“applicable”.
(4) If applicable, the Employer shall
specify the value of between 50% and 100% of net asset value of the Bidder.
(5) Insert required number of years,
usually 3 to 5 years (For example: From 2013 to 2015. In this event, the Bidder
must submit financial statements of 2013, 2014, 2015).
(6) Common formula of average annual
turnover:
a) Minimum average annual turnover = (Package
price/annual contract duration) x k.
“k” is often between 1.5 and 2.
b) If the contract duration is below 1
year, the turnover shall be determined as follows:
Minimum average annual turnover = Package
price x k
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The Bidder must submit the following
documents to demonstrate the turnover: An audited financial statement or a
payment receipt certified by the Investor for contracts of consultancy,
procurement of goods and construction or a tax return or any of other legal
documents.
c) (*) Regarding a joint venture, the
turnover of each JV's Party shall be evaluated according to the value and
volume of tasks that it performs or the total turnover of Parties shall be
compared with the total turnover that the Bidder is required to satisfy.
(7) insert number of years appropriate to
the number of years required for submitting financial statements as prescribed
in criterion 3.1 of this Table.
(8) Liquid assets mean cash and equivalent,
short-term financial instruments, available-for-sale securities, marketable
securities, trade receivables, short-term financial receivables and other
assets that can easily be changed into cash within 1 year.
(9) Financial resource for the package:
a) With regard to a package with the
contract duration of at least 12 months, the financial source shall be
determined as follows:
Financial resource
for the package = t x (package price/contract duration (monthly)).
t is often 3.
b) With regard to a package with the
contract duration of less than 12 months, the financial source shall be
determined as follows:
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(10) Similar contract is a contract that is
completed wholly, including:
+ Similar in nature and complexity of the package;
+ Similar in scope of work: The value of
the work is no less than 70% of the value of the considered package;
+ The number of similar contracts must be
fallen into one of two following cases (assume N x V = X):
(i) number of contracts is N, minimum value
of each contract is V or
(ii) number of contracts different from N,
minimum value of each contract is V and total value of all contracts ≥ X. For
example: If the Bidding Documents require the Bidder to perform at least three
similar contracts, the Bidder must satisfy at least one EPC contract with the
scope and nature similar to the considered package. The scope of similar
contracts shall be determined by adding EPC contracts with smaller scope
provided that those contracts are similar to the considered package or by
adding single contract E, P, and C provided that those contracts are similar to
the considered package.
With regard to a joint venture, at least
one JV's Party must satisfy the requirements for similar contracts.
(11) Mainly completed means completing at
least 80% of the task volume of the contract.
(12) With regard to contracts that the
Bidder makes a bid as a JV’s Party or subcontractor, only their task value is
determined.
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(14) Insert required number of years,
usually 3 to 5 years
2.2. Qualification criteria for technical
capacity(1):
a) Personnel for key positions:
The Bidder must demonstrate that it has sufficient
personnel for the key positions that meet the following requirements:
No.
Position(2)
Total Work
Experience (at least ___years) (3)
Experience in Similar
Work (at least ____years) (4)
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The Bidder shall provide details of the
proposed key personnel and their experience records using forms 14, 15 and 16
of Chapter IV – Bidding Forms.
b) Equipment to perform the package (5):
The Bidder must demonstrate that it has the
key equipment to perform the package listed hereafter:
No.
Equipment Type
and Characteristics
Min. Number
required
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The Bidder shall provide further details of
proposed items of equipment to perform the package using the Form No. 17 of
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(1) If the Bidder is a parent company
(namely a corporation), it must declare specific tasks assigned to subsidiary
companies using the Form No. 06 of Chapter IV - Bidding Forms. The
qualification of the Bidder shall be evaluated according to the value and
volume of work performed by the parent company and subsidiary companies.
(2), (3), (4) The Employer shall, according
to the scope and nature of the package and pursuant to the law and regulations
on construction, lay down requirements for personnel for key positions such as
design manager, technical supervisor, quality supervisor, project management
consultant, EPC contract manager or consultants of other fields in conformity
with the package, site commander, and minimum years’ experience of personnel
for key positions.
(5) The Employer shall, according to the
scope and nature of the package, lay down requirements for equipment and number
thereof.
2.3. Special subcontractors (if any):
The Employer shall consider and evaluate
qualification of a special subcontractors as specified in ITB Section 29.4 (for
example the Bidder in charge of design). Specific experience and financial resources
of special subcontractors shall not be included in the experience and financial
resource of the Contractor. Proposed special subcontractors must have adequate
experience and technical qualification to perform work items and conform the
following criteria:
[insert criteria applied to special
subcontractors].
Section 3.
Technical evaluation criteria
Technical evaluation criteria shall be
established on Pass/Fail Criteria or Weight Scoring System of 100 or 1.000, in
which the Pass/Fail Criteria shall prevail. The technical evaluation criteria
shall be established according to the conformities to requirements pertaining
to design, procurement of goods, construction, and reputation of the Bidder
through performance of similar contracts and other requirements mentioned in
the Bidding Documents. According to the nature of each specific package, the Employer
shall detail criteria used as bases for technical evaluation, including:
- Engineering solutions, plans for
initiating engineering objectives;
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- Quality standards of goods, equipment;
equipment installation capacity; good supply progress;
- The rationality and feasibility of
technical solutions, construction measures a such manner as to the proposed work
schedule;
- Work schedule;
- Quality assurance measures;
- Assurance of environmental hygiene
condition and other conditions such as fire safety and occupational safety;
- Responsiveness of requirements for
warranty, maintenance; provision of technical services such as after-sale
services, training, technology transfer, etc.
- Reputation of bidders according to their fulfillment
of previous similar contracts;
- Other necessary factors.
3.1. Evaluation using Weighted Scoring
Method:
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The example of Technical Evaluation
Criteria using Weighted Scoring Method shall be prescribed in Example 1
Appendix 2 of this Bidding Document.
3.2. Evaluation on Pass/Fail Criteria:
According to the scope and nature of the package,
each criterion shall be given a requirement level. Regarding general criteria,
only Pass/Fail Criteria is applied. Regarding essential and detailed criteria
in general criteria, only Pass/Fail Criteria is applied; regarding
non-essential and detailed criteria in general criteria, the accepted system is
applied besides the Pass/Fail Criteria provided that not more than 30% of
detailed criteria in the general criteria are applied the accepted system.
A general criterion shall be considered
passed when all essential and detailed criteria are considered passed and all
non-essential and detailed criteria are considered passed or accepted.
The Technical Proposal shall be considered
satisfying technical requirements where all general criteria are considered
passed. The Technical Proposal considered passed shall be considered further in
terms of Financial Proposal.
The example of Technical Evaluation
Criteria on Pass/Fail Criteria shall be prescribed in Example 2 Appendix 2 of
this Bidding Document.
Section 4.
Inspecting and evaluating the eligibility of the Financial Proposal
4.1. Inspecting the Financial Proposal:
a) Inspect quantity of photocopies of
Financial Proposal;
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c) Inspect the uniformity of contents
between original copy and photocopies to serve the detailed evaluation of
Financial Proposal.
4.2. Evaluating the eligibility of the
Financial Proposal:
A Financial Proposal is considered eligible
when all of the conditions below are satisfied:
a) There is any original copy of Financial
Proposal;
b) There is a Letter of Financial Bid
bearing signature and seal (if any) of the legal representative of the Bidder. Regarding
joint venture, Letter of Bid shall bear the signature and seal (if any) of the
legal representative of every JV’s Party or the head of the joint venture
authorized to sign the Letter of Bid according to the regarding joint venture
agreement;
c) The Bid Price mentioned in the Letter of
Bid must be detailed, specified in both number and words, and in conformity
with the total Bid Price mentioned in the Grand Summary. There is must be only
one Bid Price which does not cause any disadvantage condition to the Investor
or the Employer;
d) The validity period of Financial
Proposal satisfies requirements as prescribed in ITB Section 17.1.
The Bidder having eligible Financial
Proposal shall be considered Financial Proposal. Any Bidder having ineligible
Financial Proposal shall be rejected without further consideration.
Section 5.
Financial evaluation criteria
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5.1. Evaluated price method:
Step 1. Determine bid price;
Step 2. Correct errors (comply with Notes
(1));
Step 3. Adjust deviation (comply with Notes
(2));
Step 4. Determine the bid price after error
correction and adjustment of deviation, and minus (-) discount (if any), and
convert the bid price to a single currency (if any);
Step 5. Determine evaluated price:
The evaluated price shall be determined by
the formula below:
GĐG = G
± ∆G + ∆ƯĐ
Where:
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- ∆G means value of factors
considered in the same condition for a life cycle of a work, including:
+ Costs of operation and maintenance;
+ Costs of loan interests (if any);
+ Schedule;
+ Quality;
+ Other factors (if any).
- ∆ƯĐ means an extra value given
to an entity not eligible for incentives
Step 6. Rank bidders:
The Bid having the lowest evaluated price
shall be ranked first.
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When this method is applied, technical
evaluation criteria shall use Weighted Scoring Method. The scoring system of
100 or 1,000 shall be based to establish technical evaluation criteria.
The collective evaluation criteria shall be
established according to the combination between technical- and cost-based
criteria. According to the scope and nature of each package, technical-score
rate and cost-score rate shall be determined appropriately.
Step 1. Determine bid price;
Step 2. Correct errors (comply with Notes
(1));
Step 3. Adjust deviation (comply with Notes
(2));
Step 4. Determine bid price after error
correction and adjustment of deviation and minus discount (if any);
Step 5. Determine price score:
The price score shall be determined
according to bid price after error correction and adjustment of deviation and
discount minus (if any). In particular:
Considered price
score = [Lowest price x (100 or 1,000)]/Considered price
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- Considered price score: score of the
price of the considered Financial Proposal;
- Lowest price: lowest bid price
after error correction and adjustment of deviation and discount minus (if any)
of a Financial Proposal;
- Considered price: lowest bid price after
error correction and adjustment of deviation and discount minus (if any) of a
Financial Proposal;
Step 6. Determine collective score:
Considered
collective score = (K x considered technical score + G x considered price
score) + ΔUD
Where:
- Considered technical price: score
determined at the technical evaluation step;
- Considered price score: score determined
at the cost evaluation step;
- K: percentage of technical-score
mentioned in the collective scale system;
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- K + G = 100%. Technical-score rate (K)
and cost-score rate (G) shall be determined in the Bidding Documents;
- ΔƯĐ : an extra score given to an entity
eligible for incentives prescribed in ITB Section 31 (if any).
Step 7. Rank bidders:
The Bid having the highest collective price
shall be ranked first.
Notes:
(1) Error correction
Provided that the bid is substantially
responsive, the arithmetical errors and other errors shall be corrected on the
following basis:
a) Arithmetical errors include errors due
to incorrect addition, subtraction, multiplication and division when
calculating bid price. If there is a discrepancy between the unit price and the
total price, the unit price shall prevail and the total price shall be
corrected; if there is an obvious misplacement of the decimal point in the unit
price (10 times, 100 times, 1,000 times), the total price shall prevail and the
unit price shall be corrected. In case the Bidder insert no value or insert “0”
in the columns “unit price” and “total price”, the Bidder shall be considered
allocating the price of this work item to another work item of the package, the
Bidder shall be responsible for performing these work items in conformity with
the Bidding Documents’ requirements without any payment from the Investor
during the contract performance.
b) Other errors:
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- Physical unit errors: correct units in
conformity with the Bidding Documents’ requirements;
- Unit errors: replace “.” (stop) with
“,”(comma) and vice versa in conformity with the Vietnamese unit. If the Employer
believes that the stops and commas in the unit price are put in wrong position,
the total price shall prevail and the unit price shall be corrected;
- If there is an error in a total corresponding
to the addition of subtotals, the subtotals shall prevail and the total shall
be corrected;
- If there is a discrepancy between words
and figures, the amount in words shall prevail, and the amount in figures shall
be corrected. If the amount in words is related to arithmetic error, the amount
in figures prescribed in this Section shall prevail.
- Nonmaterial Nonconformities: Provided
that a bid is substantially responsive, the Employer may request that the
Bidder submit the necessary information or documentation, within a reasonable
period of time, to rectify nonmaterial nonconformities in the bid related to
documentation requirements (but not related to any of aspects of bid price). These
nonconformities may be negotiated in the Negotiation of Contract phase if
necessary.
(2) Adjustment of deviation:
a) If there is a deviation from Scope of
Supply, the deficiency shall be added and the redundancy shall be subtracted
according to the equivalent unit price in the Financial Proposal;
If there is a deviation in a work item of
Financial Proposal of a bidder without unit price, the highest equivalent unit
price among those of other bidders considered further after technical
evaluation;
If only one bidder is considered further
after technical evaluation, the adjustment of deviation shall be carried out
according to the equivalent unit price in the Financial Proposal of such
bidder.
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(3) Notes of selection of evaluation
methods:
3.1. With regard to a complex and
large-scale package, after quantifying and adjusting technical elements and put
them on the single ground, if it still fails to quantify some technical
elements that may affect the effectiveness of the project, an integrated method
shall apply to those technical elements. This method may be deemed a mixed or
additional method for the “Preliminary Evaluated Price” and adjustments of
elements cannot being determined in the previous step.
This method should apply only if it is
difficult or absent of scientific data to determine specific costs of technical
elements of the EPC package.
3.2. With regard to above cost-based
evaluation methods, it should not differentiate their limits inflexibly. Irrespective
of any circumstances, if the technical elements have been studied and may be
evaluated according to cost-based method according to management science and
recognized, those technical elements should be quantified on the single ground
before applying scoring method for remaining elements.
Section 6.
Alternative Bid (if any)
Pursuant to ITB Section 15, the Bid then
shall be evaluated as follows: _______ [insert criteria for evaluation of
Alternative Bid].
Chapter IV
BIDDING FORMS
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Form No. 01. Letter of Technical Bid
Form No. 02. Power of Attorney
Form No. 03. Joint Venture Agreement
Form No. 04. Bid Security
Form No. 05 (a). Bidder's information
Form No. 05 (b). JV’s Parties
Form No. 06. List of companies in charge of
work items
Form No. 07. Previous Contract Non-Fulfillment
Records
Form No. 08. Pending litigation
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Form No. 10. Average Annual Turnover
Form No. 11. Financial resources
Form No. 12. Monthly financial resources
Form No. 13. Similar contracts
Form No. 14. Table of propose personnel for
key positions
Form No. 15. Curriculum Vitae of personnel
for key positions
Form No. 16. Working experience
Form No. 17. Equipment
Form No. 18 (a). Scope of work items
performed by subcontractors
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B. Bidding Forms of Financial Proposal
Form No. 19 (a). Letter of Financial Bid
(applicable to the Bidder who has no discount offer or has discount offer
submitted in a separate Letter of Discount)
Form No. 19 (b). Letter of Bid (applicable
to the Bidder who has no discount offer in the Letter of Bid)
Form No. 20. Grand Summary
Form No. 21. Schedule of Payment currencies
Form No. 22. Bill of Quantities
Form No. 23. Daywork Schedule
Form No. 24. Summary of Specified Provisional
Sums
Form No. 25. Schedule of Adjustment Data
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BIDDING
FORMS OF TECHNICAL PROPOSAL
Form
No. 01
LETTER OF TECHNICAL BID(1)
Date:________ [insert date of signing of
Letter of Bid]
The package’s name: [insert the package’s
name specified in BDS Section 1.2]
Project’s name: [insert the project’s
name specified in BDS Section 1.2]
Invitation to Bid No.: ___[insert the
number of the Invitation to Bid regarding selective bidding]
To: ___[insert the complete and accurate
name of the Employer as specified in ITB Section 1.1. of Chapter II. Bid Data
Sheet].
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We hereby declare that:
1. We only participate in this Bid as the
Contractor.
2. We are not undergoing dissolution
process, are not thrown into bankruptcy, and do not incur bad debts as
prescribed by law.
3. We do not commit violations against
regulations on assurance of competitiveness in bidding.
4. We are not involved in corrupt,
fraudulent or conclusive practice and other violations against law on bidding.
5.
5. Every information provided herein is
truthful to be the best of our knowledge.
If the our Bid is accepted, we shall
provide the Performance Security as prescribed in Section 41 - Instructions to
Bidders of the Bidding Documents.
This Letter of Technical Bid takes effect
within ____ (3)days, from __________[date] (4).
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Legal
representative of Bidder(5)
[Full
name, position, signature and seal(6)]
Notes:
(1) Bidder must provide sufficient and
accurate information including names of the Employer and the Bidder, effective
period of the Bid, which bears the signature and seal (if any) and of the
bidder’s legal representative.
(3) The contract duration mentioned in the Letter
of Bid must conform to the Technical Proposal and Schedule of Construction in
the Bid.
(3) Insert number of validity days as
prescribed in Section 17.1 of the BDS. Effective period of the Bid is
from the deadline for submission of Bid to its expiration date as prescribed in
the Bidding Documents. The period of time from the deadline for submission of
Bid to 24:00 of the bid closing date is considered 01 day.
(4) Insert the bid closing date as
prescribed in Section 21.1 of the BDS.
(5) If the bidder’s legal representative
authorizes his/her subordinate to sign the Letter of Bid, a Power of Attorney
(Form 02 provided in this Chapter) must be enclosed. If the company’s charter
or another document permits such subordinate to sign the Letter of Bid, such
document shall be enclosed (In this case, the Power of Attorney is not
required). Regarding joint venture, the Letter of Bid shall be signed by legal
representative of every JV’s Party, unless the head of the joint venture may
sign the Letter of Bid according to the joint venture agreement as mentioned in
Form 03 of this Chapter. Each JV's Party may give authorization similarly to an
individual Bidder. If the successful bidder must present certified true copies
of these documents to the Investor before contract conclusion. If information
provided is found inaccurate, the bidder will be considered fraudulent as
prescribed in ITB Section 3.
(6) If a foreign bidder has no seal, it
must furnish the there must be a certification issued by a competent agency
that the signature in the Letter of Bid and any other documents of the Bid
belongs to its legal representative.
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POWER OF ATTORNEY(1)
[Location and date]_______________
I am __________[insert name, ID/passport
number, position of bidder’s legal representative], the legal
representative of _______ [insert name of bidder] at _____________ [insert
address of bidder] hereby authorizes _____________ [insert name, ID/passport
number, position of authorized person] to perform the following tasks
during the participation in the process of bidding for ____________ [insert
name of the package] of _____________ [insert name of the project] held by
____________ [insert name of the Employer]:
[-Sign the Letter of Technical Bid and
Letter of Financial Bid;
- Sign the Joint venture agreement (if
any);
- Sign documents with the Employer during
the shortlisting processing, including the request for Clarification of Bidding
Documents and Bids; sign requests for withdrawal, modification or substitutions
of Technical Proposal and Financial Proposal;
- Participate in contract negotiation and
finalization;
- Sign complaint letter (if any);
- Sign contract with the Investor if it is
successful] (2)
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The Power of Attorney is effective from
__________ [date] to _________ [date] (3) and is made into _______
copies with equal value. _____ copies are kept by the authorizer, and _______
copies are kept by the authorized person.
Authorized person
[Full
name, position, signature and seal]
Authorizer
[Full
name, position, signature and seal of the legal representative]
Notes:
(1) The original copy of the Power of
Attorney shall be sent to the Employer in conjunction with the Letter of Bid as
prescribed in ITB Section 19.3. The Bidder’s legal representative may authorize
their deputies, subordinates, directors of branches, heads of representative
offices of the Bidder to perform the tasks on behalf of the Bidder. The
authorized person may use the seal of the Bidder or their seal. The authorized
person may not authorize another person.
(2) Area of authorization includes one or
multiple tasks above.
(3) Insert the effective date and expiration
date of the Power of Attorney in conformity with the bidding process.
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JOINT VENTURE AGREEMENT(1)
[Location and date]___________________
Package: [insert name of the package]
Project’s name: _________[insert the
project's name]
Pursuant to(2) ____[the Law
on Investment No. 43/2013/QH13 dated November 26, 2013];
Pursuant to(2)____ [the
Government's Decree No. 63/2014/ND-CP dated June 26, 2014 on implementation of
some Articles on contractor selection of the Law on Bidding];
In response to Bidding Documents for
_______________ [insert name of package] dated __________ [insert
date written on the Bidding Documents];
Representatives of signatories to the joint
venture agreement include:
Name of JV’s Party ____[insert name of
each JV’s Party]
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Position: ____________________________________________________
Address: _____________________________________________________
Phone number: ___________________________________________________
Fax: ________________________________________________________
Email: ______________________________________________________
Account: ___________________________________________________
TIN: ___________________________________________________
Power of Attorney No. ___________ dated
___________ (in case of authorization).
The Parties have reached a consensus on
entering into a joint venture agreement with the following contents:
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1. Parties voluntarily establish this joint
venture to participate in the process of bidding for __________ [insert name
of package] of _______________ [insert name of project].
2. Official name of the joint venture used
in every transaction related to the package with the consent of all Parties:
______________ [insert the agreed name of the joint venture].
3. Every JV's Party is committed not to
unilaterally participate or establish a joint venture with another JV's Party to
participate in this package. If awarded the contract, no JV's Party is entitled
to refuse to fulfill the duties and obligations prescribed in the contract
except for a written consent of other Parties. Any JV's Party of the joint
venture that refuses to perform their duties as agreed must:
- Pay damages to other parties in the joint
venture;
- Pay damages to the Investor as prescribed
by the contract;
- Incur other disciplinary actions
__________ [specify the action].
Article 2. Assignment of duties
All Parties unanimously to undertake joint
and separate responsibility to execute __________ [insert name of package]
of _______________ [insert name of project] as follows:
1. Leading JV's Party of the joint venture
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[- Sign the Letter of Technical Bid and
Letter of Financial Bid].
- Sign documents with the Employer during
the shortlisting processing, including the request for Clarification of Bidding
Documents and Bids; sign requests for Bid withdrawal, Technical and Financial
Proposal modification or substitution;
- Provide Bid Security for the joint
venture;
- Participate in contract negotiation and
finalization;
- Sign complaint letter (if any);
- Perform other tasks except for contract
conclusion: _______________ [specify other tasks (if any)].
2. Tasks of JV’s Parties with the consent
of all Parties are specified in the table below(4):
No.
Name
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Proportion of
value to bid price)
1
Name of leading JV's Party
-___
-___
-___%
-___%
2
Name of second JV's Party
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-___
-___%
-___%
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Total
All tasks of the package
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Article 3. Effect of Joint venture agreement
1. The Joint venture agreement takes effect
from the day on which it is signed.
2. The Joint venture agreement expires in
the following cases:
- All parties have fulfilled their duties
and finalize the contract;
- The agreement is unanimously terminated
by all parties;
- The joint venture is not awarded the
contract;
- The bidding for ____________ [insert
name of the package] of ___________ [insert name of the project] is
cancelled as notified by the Employer.
The joint venture agreement is made into
_______ copies with equal legal value, each party keeps _________ copies.
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[full name, position, signature and seal]
LEGAL REPRESENTATIVE OF JV’S PARTY
[Full name, position, signature and seal of
each JV's
Party]
Notes:
(1) According to the scope and nature of
the package, this Joint venture agreement may be amended. The project’s name
and package’s name must be clarified accurately and sufficiently as prescribed
in BDS Section 1.2.
(2) Update legislative documents in force.
(3) Area of authorization includes one or
multiple tasks above.
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Form
No. 04
BID SECURITY(1)
Beneficiary: ___[insert name
and address of the Employer]
Date of issue: [insert date of
issue]
BID SECURITY NO. [insert number
of the Bid Security]
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We have been informed that
__________________________ [name of the Bidder](2) (hereinafter called
"the Bidder") has submitted to participate in the bid for the
execution of ________________ [name of package] of _____[name of
project] under Invitation to Bid No. ___ [insert number of Invitation to
Bid].
We hereby act as a guarantee for the Bidder
to participate in the bid for this package with an amount of _________[amount
in figures, in words and currency].
This Guarantee takes effect within ____(2)
days, from __________[date] (4).
At the request of the Bidder, we, as the
Guarantor, hereby undertake to pay you any sum or sums not exceeding in total
an amount of ___________ [amount in figures] (____________) [amount in
words] upon receipt by us of your first demand in writing accompanied by a
written statement stating that the Bidder is in breach of its obligation(s),
because the Bidder:
1. has withdrawn its Bid after the deadline
for submission of Bid and during the period of bid validity;
2. has violated law on bidding leading bid
cancellation as prescribed in Point d of Section 39.1 – Instruction to Bidder
of the Bidding Documents;
3. fails or refuses to execute the contract
within 05 working days, from the date on which the notification of contract
negotiation sent by the Employer is received, excluding force majeure events;
4. fails or refuses to complete the
contract within 20 working days, from the date on which the notification of bid
acceptance sent by the Employer is received, or refuses to conclude the
contract after the contract completion excluding force majeure events;
5. fails to furnish the Performance
Security as prescribed in Section 41.1- - Instructions to Bidders of the
Bidding Documents.
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If the Bidder has option: this Guarantee
shall expire when the Bidder conclude the contract and furnish the Performance
Security to the beneficiary as agreed.
If the Bidder has no option: If the Bidder
has no option: this Guarantee shall expire when the Bidder receives the
photocopy of notification of bidder selection result sent by the beneficiary;
within 30 days after the expiration date of the Bid.
Consequently, any demand for payment under
this guarantee must be received by us at the address on or before that date.
Legal
representative of Ban
[Full
name, position, signature and seal]
Notes:
(1) Applicable to Bid Security in the form
of Bid Guarantee issued by a credit institution or a branch of foreign bank
established under Vietnamese law. This Form is encouraged to be used, if
another form that is not accordant with ITB Section 18.3 is used, the Bid
security shall be considered invalid.
(2) The Bidder may have one of the
following names:
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- Name of the Party in charge of the Bid
Security for the joint venture or another Party in the joint venture, for
example, A + B + C joint venture makes a bid, if their joint venture agreement
assign A bidder to furnish Bid Security for the joint venture, the joint
venture’s name shall be “nhà thầu A (thay mặt cho nhà thầu liên danh A + B
+C)”, (“A bidder (on behalf of A + B + C joint venture)”);
- Name of every joint venture Party
separately furnishing the Bid Security.
(3) Insert as prescribed in Section 18.2 of
the BDS.
(4) Insert the deadline date as prescribed
in Section 21.1 of the BDS.
(5) Application to joint venture.
BIDDER
QUALIFICATION
In order to prove the qualification to
perform the contract as specified in Section 2 Chapter III - Evaluation and
Qualification Criteria, the Bidder must provide the necessary information using
the following forms:
Form
05(a)
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Date:_______________
Number and name of package: __________
Bidder’s name: _______________
In case of joint venture, name of each
Party: __
Place of business registration and
operation:
____[insert province/city where the
Bidder registers and operate business]
Year of establishment:
Bidder’s legal address: ____[insert the
registered address]
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Bidder’s legal representative
information
Name ___________________________________
Address:
_________________________________
Phone number/Fax:
_________________________
Email address:
____________________________
1. Attached are photocopies of one of the
following documents: 4.1. The Bidder has been granted a Certificate of
Enterprise registration, a Establishment Decision or equivalent document
issued by a competent authority of the country in which the Bidder is
operating.
2. Diagram of organizational structure of
the Bidder.
Form
05(b)
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Date:_______________
Number and name of package:
__________ _____________
Bidder’s name:
JV's Party name:
JV's Party Country of Registration:
JV's Party Year of Establishment:
JV's Party Legal Address in Country of
Registration:
JV's legal representative information
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Address:
_________________________________
Phone number/Fax:
_________________________
Email address:
____________________________
1. Attached are photocopies of one of the
following documents: The Bidder has been granted a Certificate of Enterprise
registration, a Establishment Decision or equivalent document issued by a
competent authority of the country in which the Bidder is operating.
2. Diagram of organizational structure.
Notes:
(1) Regarding joint venture, each joint
venture member shall declare information using this Form.
Form
No. 06
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No.
Name of
subsidiary company, associate company(2)
Work performed in
the package (3)
Proportion of
value to bid price(4)
Notes
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3
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5
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Notes
(1) If the Bidder is a parent company
(namely a corporation), it must declare specific tasks assigned to subsidiary
companies, associate companies. The qualification of the Bidder shall be
evaluated according to the value and volume of work performed by the parent
company, subsidiary companies, associate companies. If the Bidder is not a
parent company, this Form shall not be used.
(2) Insert name of the subsidiary
companies, associate companies.
(3) Insert work performed by the subsidiary
companies, associate companies.
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Form
No. 07
PREVIOUS CONTRACT NON-FULFILMENT RECORDS(1)
Bidder’s
name:__________
Date:________
____________
JV's Party name (if
any) : ____________
Previous contract
non-fulfillment records prescribed in Section 2.1 of Chapter III - Evaluation
and Qualification Criteria
□ No concluded contract without fulfillment
from January 1, ___[year] prescribed in criterion 1 in the Financial
Qualification Criteria in Section 2.1 of Chapter III - Evaluation and
Qualification Criteria.
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Year
Unfinished tasks
in the contract
Description of
contract
Total value of
contract (current value, currency unit, exchange rate, equivalent value in
VND)
Description of contract
Investor’s name:
Address:
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Notes:
(1) The Bidder must declare accurately and
truthfully history of unfinished contracts; any unfinished contract being not
declared shall be considered “fraudulent” and rejected.
Regarding joint venture, each joint venture
member shall declare information using this Form.
Form
No. 08
PENDING LITIGATION(1)
Bidder’s
name:__________
Date:________ ____________
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Pending
litigation
Choose one of two information below:
□ No pending litigation.
□ Description of pending litigation in
which the Bidder is a litigant (or each JV' Party is a litigant regarding
JV).
Year
Matter in Dispute
Value of Pending
Claim
Value of Pending
Claim as a Percentage of Net Worth
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(1) The Bidder must declare accurately and
truthfully involved lawsuits; any involved lawsuit being not declared shall be
considered “fraudulent” and rejected.
Regarding joint venture, each JV' Party
shall declare information using this Form.
Form
No. 09
FINANCICAL SITUATION OF BIDDER(1)
Bidder’s name: ___________
Date:________ ___________
JV's Party name (if
any) : ___________
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Year 1:
Year 2:
Year __:
Information from
Balance Sheet
Total Assets
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Net Worth
Current Assets
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Current Liabilities
Working Capital
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Total Revenues
Profits Before Taxes
Profits After Taxes
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Attached are copies of financial
statements (balance sheets including all related notes, and income
statements) for last 3 years(3), as indicated above, complying
with the following conditions:
1. All such documents reflect the
financial situation of the Bidder or JV's Party, and not sister or parent
companies.
2. Historic financial statements must be
complete, including all notes to the financial statements as prescribed.
3. Historic financial statements must
correspond to accounting periods already completed, attached are certified
true copies of one of the following documents:
- Inspection record of tax declaration;
- Tax statement (VAT and enterprise
income tax) whose time of submitting certified by tax authority;
- Documentary evidence on electronic tax
declaration by the Bidder;
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- Auditor's report (if any);
- Other documents;
Notes:
(1) Regarding joint venture, each JV' Party
shall declare information using this Form.
(2) The number of columns in the Table must
correspond to the period of time prescribed in criterion 3.1 Financial
Qualification Criteria Section 2.1 Chapter III - Evaluation and Qualification
Criteria.
(3) The period of time above must
correspond to the period of time prescribed in criterion 3.1 Financial
Qualification Criteria Section 2.1 Chapter III - Evaluation and Qualification
Criteria.
Form
No. 10
AVERAGE ANNUAL TURNOVER(1)
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Each Bidder or a JV's Party must fill in
this form.
Information supplied should be the Annual
Turnover of the Bidder or each JV's Party in terms of the consultancy,
procurement of goods, and construction for each year for contracts in progress
or completed.
Annual Turnover
Data for the Last ___Years(2)
Year
Amount
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Average Annual Turnover(3)
Notes:
(1) Regarding joint venture, each JV' Party
must fill in this form.
(2) The Employer shall insert the period of
time prescribed in criterion 3.2 Financial Qualification Criteria Section 2.1
Chapter III - Evaluation and Qualification Criteria.
(3) Average Annual Turnover shall be
determined by dividing total turnover by number of years according the
information supplied.
Form
No. 11
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Specify proposed sources of financing, such
as liquid assets(2), credit limit and other financial means (other
than advance payments of the contract), available to meet the financial
resources requirements prescribed in Form No. 12 of this Chapter.
Financial
Resources of Bidder
No.
Source of
financing
Amount
1
2
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3
4
5
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Total financial resources
of Bidder
Notes:
(1) Every Bidder or JV's Party shall
provide information about their financial resources, enclosed with documentary
evidence.
Expected financial resources shall be
determined by the following formula:
NLTC= TNL-ĐTH
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- NLTC is the proposed sources of financing
to perform the contract:
- TNL is total financial resources of the
Bidder (specified in this form);
- DTH is total monthly financial resources
required for contracts in progress (specified in Form No. 12).
A Bidder shall be considered responsive to
financial resources requirements if its mobilized proposed financial resources
are no less than the value of financial resources required prescribed criterion
3.3. Financial Qualification Criteria Section 2.1 of Chapter III - Evaluation
and Qualification Criteria.
If the Bidder encloses a credit commitment
issued by a credit institution lawfully operating in Vietnam in the Bid, which
promises to lend to the commitment holder (the Bidder) to perform the
considered package with minimum amount equivalent to the required value
prescribed in criterion 3.3 Financial Qualification Criteria Section 2.1. Chapter
III – Evaluation and Qualification Criteria during the contract duration, the
Bidder shall be considered satisfying financial requirements for the package and
not required to declare information using this Form and Form No. 12.
(2) Liquid assets mean cash and equivalent,
short-term financial instruments, available-for-sale securities, marketable
securities, trade receivables, short-term financial receivables and other
assets that can easily be changed into cash within 1 year.
Form No. 12
MONTHLY FINANCIAL
RESOURCES FOR CONTRACTS IN PROGRESS(1)
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Contract’s name
Contact person of
the Investor (address, phone number, fax)
Finish date of
contract
Number of
remaining months of contract (A) )(2)
Unpaid contract
value, including taxes (B) (3)
Monthly financial
resources required (B/A)
1
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2
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3
4
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Total monthly financial resources
required for contracts in progress (DTH)
Notes:
(1) Each Bidder or JV's Party shall provide
information below to calculate all required financial resources, which is all
value of: (i) current commitments of the Bidder (or each joint venture member)
in all contracts being executed or to be executed; (ii) required financial
resources of the considered contract by the Investor. In addition, the Bidder
shall provide information about any other financial obligation likely
substantially affecting the execution of the considered contract if the Bidder
is awarded the contract.
(2) Number of remaining months of contract
at 28 days prior to the deadline for submission of Bid.
(3) Unpaid value of contract at 28 days
prior to the deadline for submission of Bid.
Form
No. 13
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Similar Contracts
The Contract Agreement
No._____dated______
Information:
Date of Award of Contract: _________
Finish date: _________
Total Contract Price
________________
For JV's Party or subcontractor, insert its
contribution in total contract price
Value as a percentage of total contract
price
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Investor’s name:
Address:
Phone number/Fax:
Email:
Description of similar characteristics
prescribed in criterion 4 Financial Qualification Criteria Section 2.1 of
Chapter III(2) - Evaluation and Qualification Criteria.
Similar characteristics required(1)
Similar characteristics of completed
contracts(2)
Notes:
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(2) The Bidder must specify similar
characteristics of the similar contracts to demonstrate their responsiveness.
Form
No. 14
TABLE OF PROPOSED PERSONNEL FOR KEY POSITIONS
Regarding every position prescribed in this
Form, the Bidder shall declare detailed information according to Forms 13 and
14 of this Chapter.
The Bidder shall propose personnel for key
positions having qualifications satisfying requirements prescribed in Point a
Section 2.2 of Chapter III - Evaluation and Qualification Criteria and be
available to perform the package; no personnel being in charge of another package
with the same working time is proposed in this Table. If the declaration is not
truthful, the Bidder shall be considered fraudulent.
1
Position: [insert detailed position in
charge]
Name [insert the employee’s name for
key position]
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Position: [insert detailed position in
charge]
Name [insert the employee’s name for
key position]
3
Position:
Name
4
Position:
Name
5
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Name
....
Position:
Name
Form
No. 15
CURRICULUM VITAE OF PERSONNEL FOR KEY POSITION
The Bidder shall provide adequate
information required below and enclose certified true photocopies of relevant
degrees, certificates.
Position
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Personnel information
Name
Date of birth:
Professional qualifications
Present work
Employer’s name
Employer’s address
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Phone number:
Contact person (manager/personnel officer)
Fax:
Email:
Job title
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Form
No. 16
PROFESSIONAL QUALIFICATIONS OF PERSONNEL
Summarize professional experience in
reverse chronological order. Indicate particular technical and managerial
experience relevant to the package.
From
To
Company/Project/Position/Relevant
technical and management experience
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Form
No. 17
EQUIPMENT
The Bidder shall provide adequate
information to demonstrate clearly that it has the capacity to meet the
requirements for the major equipment listed in Point b Section 2.2 of Chapter
III - Evaluation and Qualification Criteria and be available to perform the
project. No equipment being proposed of another project with the same schedule
is proposed in this Table. If the declaration is not truthful, the Bidder shall
be considered fraudulent.
The equipment must be owned by the Bidder
or may be rented provided that the Bidder may demonstrate clearly that it has
the capacity to meeting the requirements of the project. If an item of
equipment is rented, a lease of equipment and documents proving the ownership
of the lessor are required. A separate from shall be prepared for each item of
equipment as follows:
Item of equipment
Equipment information
Name of manufacturer
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Capacity
Year of manufacture
Functions
Origin
Current status
Current location
Details of current commitments
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Indicate source of the equipment
□ Owned □ Rented □ Leased □
Specially manufactured
Add the following information for the
equipment not owned by the Bidder:
Owner
Name of owner
Address of owner
Telephone:
Contact name and title
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Telex
Agreements
Details of rental/lease/manufacture
agreements specific to the project
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Form
18 (a)
WORK ITEMS PERFORMED BY SUBCONTRACTORS(1)
No.
Subcontractor’s
name(2)
Work items(3)
Volume(4)
Estimated value(5)
Contract/agreement
concluded with subcontractor(6)
1
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2
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3
4
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Notes:
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(2) Indicate name of subcontractor(s). In
case names of subcontractors are not determined, this column may be leaved
blank and only the column “Work items” is filled. If the Bidder is selected, it
may employ subcontractors with the work items as indicated in the table only
with the consent of the Investor.
(3) Indicate name of work items for
subcontractor(s).
(4) Indicate volume of work items for
subcontractor(s).
(5) Indicate value of work items performed
by subcontractor(s) as percentage of the bid price.
(6) Indicate number of contract/agreement,
enclosed with the original or certified true copy of such document.
Form
18 (b).
LIST OF SPECIAL SUBCONTRACTORS(1)
The Bidder must provide adequate
information to demonstrate clearly that it has the capacity to meet the
requirements prescribed in Clause 2.3 Section 2 Chapter III - Evaluation and
Qualification Criteria.
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Name of special
subcontractor(2)
Work items(3)
Volume(4)
Estimated value(5)
Contract/agreement
concluded with special subcontractor(6)
1
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2
3
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4
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Notes:
(1) In case of employment of special
subcontractor, then fill in this form.
(2) Indicate name of special subcontractor(s).
(3) Indicate name of work items for special
subcontractor(s).
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(5) Indicate value of work items performed
by special subcontractor(s) as percentage of the bid price.
(6) Indicate number of contract/agreement,
enclosed with the original or certified true copy of such document.
B. BIDDING FORMS OF
FINANCIAL PROPOSAL
Form
19 (a)
LETTER OF FINANCIAL BID(1)
(applicable to the
Bidder who has no discount offer or has discount offer submitted in a separate
Letter of Discount)
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The package’s name: [insert the package’s
name specified in BDS Section 1.2]
Project’s name: [insert the project’s
name specified in BDS Section 1.2]
Invitation to Bid No.: ___[insert the
number of the Invitation to Bid regarding selective bidding]
To: [insert the complete and accurate
name of the Employer]
After carefully studying the Bidding
Documents and revisions thereof number ____[insert the number of the
revisions (if any)], we, ____[insert the Bidder’s name], pledge ourselves
to perform _____[insert the package’s name] in accordance with the
Bidding Documents. In conjunction with Technical Proposal, we hereby enclose
Financial Proposal with the total amount ____[insert the amount in figures,
in words, and currency] (2) together with the Table of bid
price.
This Bid takes effect within ____(3)
days, from __________[date] (4).
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Legal
representative of bidder(5)
[Full
name, position, signature and seal] (6)
Notes:
(1) Bidder must provide sufficient and
accurate information including names of the Employer and the Bidder, effective
period of the Financial Proposal, which bears the signature and seal (if any)
and of the bidder’s legal representative.
(2) The Bid Price mentioned in the Letter
of Bid must be detailed, specified in both number and words, and in conformity
with the total Bid Price mentioned in the Grand Summary. There is must be only
one Bid Price which does not cause any disadvantage condition to the Investor
or the Employer. If permitted, the Bidder may offer the Bid price in other
currencies and clarify the price in words and figures in respect of each
currency.
(3) Insert number of validity days as
prescribed in Section 17.1 of the BDS. Effective period of the Financial
Proposal is from the deadline for submission of Bid to its expiration date as
prescribed in the Bidding Documents. The period of time from the deadline for
submission of Bid to 24:00 of the bid closing date is considered 01 day.
(4) Insert the bid closing date as
prescribed in Section 21.1 of the BDS.
(5) If the bidder’s legal representative
authorizes his/her subordinate to sign the Letter of Bid, a Power of Attorney
(Form 02 provided in this Chapter) must be enclosed. If the company’s charter
or another document permits such subordinate to sign the Letter of Bid, such
document shall be enclosed (In this case, the Power of Attorney is not
required). Regarding joint venture, the Letter of Bid shall be signed by legal
representative of every JV's Party, unless the leading Party may sign the
Letter of Bid according to the joint venture agreement as mentioned in Form 03
of this Chapter. Each JV's Party may give authorization similarly to an individual
Bidder. If the successful bidder must present certified true copies of these
documents to the Investor before contract conclusion. If information provided
is found inaccurate, the bidder will be considered fraudulent as prescribed in
ITB Section 3.
(6) If a foreign bidder has no seal, it must
furnish the there must be a certification issued by a competent agency that the
signature in the Letter of Bid and any other documents of the Bid belongs to
its legal representative.
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LETTER OF FINANCIAL BID (1)
(applicable to
the Bidder who has no discount offer in the Letter of Bid)
Date:________ [insert date of signing of
Letter of Bid]
The package’s name: [insert the package’s
name specified in BDS Section 1.2]
Project’s name: [insert the project’s
name specified in BDS Section 1.2]
Invitation to Bid No.: ___[insert the
number of the Invitation to Bid regarding selective bidding]
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After carefully studying the Bidding
Documents and revisions thereof number ____[insert the number of the revisions
(if any)], we, ____[insert the Bidder’s name], pledge ourselves to perform
_____[insert the package’s name] in accordance with the Bidding Documents. In
conjunction with Technical Proposal, we hereby enclose Financial Proposal with the
total amount ____[insert the amount in figures, in words, and currency]
(2) together with the Table of bid price.
In addition, we voluntarily offer a
discount of bid price with an amount ____[insert the discount amount in
figures, in words and in currency].
The bid price after deducting discount is: ________[insert
the amount in figures, in words and in currency].This Financial Proposal
takes effect within ____ (4) days, from __________[date] (5).
Legal
representative of bidder(6)
[Full
name, position, signature and seal] (7)
Notes:
(1) Bidder must provide sufficient and
accurate information including names of the Employer and the Bidder, effective
period of the Financial Proposal, which bears the signature and seal (if any)
and of the bidder’s legal representative.
(2) The Bid Price mentioned in the Letter
of Bid must be detailed, specified in both number and words, and in conformity
with the total Bid Price mentioned in the Grand Summary. There is must be only
one Bid Price which does not cause any disadvantage condition to the Investor
or the Employer. If permitted, the Bidder may offer the Bid price in other
currencies and clarify the price in words and figures in respect of each
currency.
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(4) Insert number of validity days as
prescribed in Section 17.1 of the BDS. Effective period of the Financial
Proposal is from the deadline for submission of Bid to its expiration date as
prescribed in the Bidding Documents. The period of time from the deadline for
submission of Bid to 24:00 of the bid closing date is considered 01 day.
(5) Insert the bid closing date as
prescribed in Section 21.1 of the BDS.
(6) If the bidder’s legal representative
authorizes his/her subordinate to sign the Letter of Bid, a Power of Attorney
(Form 02 provided in this Chapter) must be enclosed. If the company’s charter
or another document permits such subordinate to sign the Letter of Bid, such
document shall be enclosed (In this case, the Power of Attorney is not
required). Regarding joint venture, the Letter of Bid shall be signed by legal
representative of every JV's Party, unless the leading Party may sign the
Letter of Bid according to the joint venture agreement as mentioned in Form 03
of this Chapter. Each JV's Party may give authorization similarly to an individual
Bidder. If the successful bidder must present certified true copies of these
documents to the Investor before contract conclusion. If information provided
is found inaccurate, the bidder will be considered fraudulent as prescribed in
ITB Section 3.
(7) If a foreign bidder has no seal, there
must be a certification issued by a competent agency that the signature in the
Letter of Bid and any other documents of the Bid belongs to its legal
representative.
Form
No. 20
GRAND SUMMARY
Project’s name:
The package’s name:
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Technical
Criteria, Technical Instructions
Page
Amount
Local currency
Foreign currency
Bill No.1: General Items
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Bill No.2: Design Services
Bill No. 3: Imported Supply and Equipment
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Bill No. 4: Domestic supply and equipment
Bill No. 5: Construction
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Bill No. 6: Contingencies (if any)
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Total work value
(A)
Contingency costs (*)
(B)
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Bid Price Before Taxes (=Total
work value and contingency costs (A+B)
(C)
Equipment import tax
(D)
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Corporate income tax (CIT)
(E)
Value Added Tax (VAT)
(G)
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Total tax value (D+E+G)
(H)
Bid Price After Taxes (C+H)
(I)
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Notes:
- (*) If the lump sum contract is applied,
this item is deleted, the Bid Price shall include taxes, fees, and charges and
the Bidder shall determine and allocate the Contingency costs in the Bid Price.
With regard to Unit rate contract, the Bidding Documents must provide data in
order for the Bidder to propose daywork price and other provisional amounts. For
the purposes of bidding, the Bidding Documents must clearly indicate the contingency
rate for additional quantity under fixed unit rate contract; indicate the
contingency rate for additional quantity inflation under adjustable rate
contract.
- Bill of Quantities (Price Schedule 1, 2,
…n) shall be made and completed according to Forms 22 through 24 and bill of
quantities.
1. Purposes:
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- Provide sufficient information about
quantities of works to be performed to enable Bids to be prepared efficiently
and accurately.
- Provide detailed prices for works to be
performed according to the concluded contract.
In order to achieve the aforesaid purposes,
the above works shall be specified in the items in the Bill of Quantities so
clear that they may be classified by the type of work or between the works with
same nature but performed in different places resulting to material deviation
of costs in consideration of technical instructions to perform the
corresponding work in Chapter VII of the Bidding Documents. The format and
contents of the Bill of Quantities must be simple and short.
2. Contents and layout:
The Bill of Quantities shall be divided
into the following parts:
a) Price Schedule for General Work
b) Price Schedule for Detailed Works
(classified in groups)
c) Price Schedule for Daily Employment
(contingency cost in case of daywork including labor, material, Contractor’s
equipment).
d) Contingency Cost Schedule (if any)
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e) Taxes
g) Bid Price After Taxes.
3. Price Schedule for General Work
The Price Schedule for General Work must
clearly indicate the components of the Price Schedule, methods of calculating
quantities of works to be used in this Schedule and in service of measurement, taking
over and payment of the works specified in this Schedule.
4. Unit Price Schedule for Detailed Works
Sections of Works in the Bill of Quantities
should be classified into groups according to their nature, places, times and
other characteristics leading discrepancies in costs. The formulation of
detailed works of the Bill of Quantities is often made according to each item
or component of the work and closely integrates with the layout in the
description of technical instructions and other design requirements.
The general works need to be performed for support
of other works in this Schedule shall be grouped as one or some separate items
of this Bill of Quantities. When apply Price adjustments according to detailed
works, Price adjustment factors often relate to respective items in the Bill of
Quantities.
5. Bill of quantities and calculation
method
- Ordinary quantity needs to be calculated
from drawings (otherwise instructed).
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- Regarding items having quantities need to
be adjusted, bases of formulation and determination must be clarified for the
purposes of inspection, quotation and payment.
- If there is a design package, all work
items in the design phase should be shortened and given the list of criteria
needed to control, supervision and taking over instead of being structured as
bill of quantities. Regarding quantities of works related to construction
measures to be improved for increase of capacity and effectiveness by the
Bidder should not be specified.
- The list and quantities of works must
conform to rules for payment management hereafter (lump sum/ taking over according
to construction drawings; or reality, etc.)
- When making bill of quantities for
large-scale package, it should be classified into similar groups of works, such
as preparation, soil work, underground, concrete work, steel structure work,
etc.
Example: With respect to concrete work, it
is often divided into mortar work, pour measures manually or by pumps, and
formwork but they should be classified in only one item of concrete in the bill
of quantities. In this case, the information below may be indicated in the
Column "Notes": “Description in Section …in Chapter of Technical
Specifications” or “Scope of works including total costs of mortar,
construction measures, formwork costs for the completed products according to
the Technical Instructions”
Examples of bill of quantities and price
offer are provided in Example 4 Appendix 2 – Examples and Guidelines for
Bidding Documents.
6. Units of measurement
The following units of measurement and
abbreviations are recommended for use. Example:
Unit
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Unit
Abbreviation
Cubic meter
m3
metric ton
T
hectare
ha
millimeter
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hour
h
square meter
m2
kilogram
kg
square millimeter
mm2
meter
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7. Daywork Schedule
A Daywork Schedule should be included if
the probability of unforeseen work, outside the items included in the Bill of
Quantities, is relatively high. To facilitate checking by the Employer of the
realism of rates quoted by the bidders, the Daywork Schedule should normally
comprise:
- a list of various classes of labor,
materials, and Contractor's equipment for which basic Daywork rates or prices are
to be inserted by the bidder, together with a statement of conditions under
which the Contractor will be paid for work executed on a Daywork basis; and
- a percentage to be entered by the bidder
against each basic Daywork Subtotal amount for labor, materials, and Contractor’s
profit, overheads, supervision, and other charges.
8. Provisional Quantities and Sums
- If the lump sum contract is applied, this
item is deleted, the Bid Price shall include taxes, fees, and charges (if any)
and the Bidder shall determine and allocate the Contingency costs in the Bid
Price.
- If the Unit rate contract is applied, the
Contingency costs are the value indicated in the contract reserved for payment
of adjusted items in the contract to avoid the cost adjustment leading the
contract price excess or avoid approving other additional costs incurring
thereafter that cause the delay to the subsequent procedures.
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The aforementioned contingencies shall be
determined and fixed in the Bidding Documents by the Employer and not be provided
in the Bid Evaluation.
9. Grand Summary and notes of taxes
- The Grand Summary is a schedule
consisting of separate parts of Bill of Quantities completed, including
contingency costs of daywork, quantity, price, and taxes.
- Taxes: The Bid Price and the Contract
Price must include the taxes mentioned in the Bid Price Schedule and relevant
taxes.
+ Taxes and fees at the Bidder’s expenses
may be included in the detailed price. For example: personal income tax,
procedures' fees of the Bidder, etc.
+ Taxes and fees that are likely to
fluctuate in accordance with regulations of law during the contract execution
or those that are impossible to be determined due to lack of rules for
determination prior to the time of concluding contract by the parties should be
divided into separate items and rules for management and payment in the
contract must be clearly indicated. For example: import duties on primary goods
(equipment), VAT, etc. The above taxes shall not be offered in the Bid
Evaluation but they must be included in the Contract Price to ensure the
payment sources.
Form
No. 21
Form No. 21. SCHEDULES OF PAYMENT CURRENCIES
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[To be used with
the price converted to local currency]
Item or component: .........................................
[insert name of Section of the Work]
A
B
C
D
Currency’s Name
Amount
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(to Local Currency)
Local Currency
Equivalent
C=A x B
Percentage of Net
Bid Price (NBP)
100xC
NBP
Local Currency
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Foreign Currency #1
Foreign Currency #2
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Net Bid Price (NBP)
100.00
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[to be inserted by the Employer]
[to be inserted by the Employer]
BID PRICE
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Schedule B: Plan B
[To be used with
price not converted to local currency]
Item or component: .........……………………[insert
name of Section of the Work]
Name of Currency
Amount
Local Currency: ____________________
Foreign currency #1: _________________
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Foreign currency #2: _________________
Form
No. 22
BILL OF QUANTITIES
Bill No. 1: General
Items
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Description
Unit
Quantity
Local Currency
Foreign Currency
Unit Price
Amount
Unit Price
Amount
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102
Warranty
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103
Insurance of Equipment
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104
Third-Party Insurance
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105
Allow for maintenance of Works for 12
months after completion
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... ... ....
112
Provide and equip Engineers' offices
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113
Maintain Engineer’s offices
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114
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Total for Bill No. 1
(carried forward to Grand Summary, p.___)
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Item No.*
Description
Unit*
Quantity*
Local Currency
Foreign Currency
Unit Price
Amount
Unit Price
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Total for Bill No. 2
(carried forward to Grand Summary, p.___)
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Bill No. 3:
Item No.*
Description
Unit*
Quantity*
Local Currency
Foreign currency
Unit Price
Amount
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Amount
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Total for Bill No. 3
(carried forward to Grand Summary, p.___)
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Notes:
1. Each Section of Work should be made in
01 equivalent Schedule. The italics in the table are examples. Each Unit Price
shall be indicated in the Grand Summary.
2.*: To be inserted by the Employer.
3. Unit Prices of Work Items in the
Schedule include costs of labor, equipment, taxes incurring outside the
Vietnam’s territory, overhead charges, profits, etc for the for those items.
4. Description of costs must be clarified
so as to avoid possible dispute thereafter (for example definition of soil,
rock, etc.).
Form
No. 23
DAYWORK SCHEDULE
1. General provisions
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If a Daywork Schedule should be included in
the Bidding Documents, nominal quantities of work items likely to be used on a
daywork basis shall be specified for the purpose of quotation.. The Bid Price
for the Daywork shall be carried forward as a Provisional Sum to the Grand
Summary. Provisional Sum, including Daywork costs shall be separated without
consideration during the Bid Evaluation for the purpose of comparison of Bids.
b) Successful Bid and Contract Price shall
include Provisional Sum quoted in the Bid by the Contractor. During the
Contract execution, if work items on the daywork or provisional sum basis
arise, the Employer shall pay the funding for Provisional Sum to the
Contractor.
c) Work shall not be executed on a daywork
basis except by written order of the Employer. Bidders shall enter basis rates
and amount for daywork items in the Schedule of labor, materials and equipment.
Basis rates shall apply to any quantity of daywork ordered by the Employer. Unless
otherwise prescribed in the Contract, payments for daywork shall be subject to
price adjustment in accordance with provisions in the Conditions of Contract.
2. Daywork Labor
a) In calculating payments due to the
Contractor for the execution of daywork, the hours for labor will be reckoned
from the time of arrival of the labor at the job site to execute the particular
item of daywork to the time of return to the original place of departure, but
excluding meal breaks and rest periods. Only the time of classes of labor
directly doing work ordered by the Employer and for which they are competent to
perform will be measured. The time of gangers (charge hands) actually doing
work with the gangs will also be measured but not the time of foremen or other
supervisory personnel.
b) The Contractor shall be entitled to
payment in respect of the total time that labor is employed on daywork. The
payment is calculated at the basic rates entered by him in the Schedule of
Daywork Rates: 1. Labor. The basic rates for labor shall cover all costs
payable to the Contractor, including:
- The amount of wages paid to such labor;
- Transportation time, overtime,
subsistence allowances;
- Relevant social welfare costs;
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- Power, water, security, stationery,
communications, administration and relevant costs.
3. Daywork Materials
The Contractor shall be entitled to payment
in respect of materials used for daywork, at the basic rates entered by him in
the Schedule of Daywork Rates: 2. Materials. The basic rates shall
cover overhead charges and profit, as follows:
a) The basic rates for materials shall be
calculated on the basis of the invoiced price, freight, insurance, handling
expenses, damage, losses, etc., and shall provide for delivery to store at the
Site;
b) The cost of hauling materials for use on
work ordered to be carried out as daywork from the store or stockpile on the
Site to the place where it is to be used will be paid in accordance with the terms
for Labor and Construction in this schedule.
4. Daywork Contractor’s Equipment
a) The Contractor shall be entitled to
payments in respect of Contractor’s Equipment already on Site and employed on
daywork at the basic rental rates entered by him in the Schedule of Daywork
Rates: 3. Contractor’s Equipment The basis rates shall cover all of the
following costs:
- Profit and overhead charges in connection
with the use of equipment;
- Depreciation;
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The cost of drivers, operators, and
assistants will be paid for separately as described under the section on
Daywork Labor.
b) Only the actual number of working hours
will be eligible for payment, the travelling time from the part of the Site
where the Contractor’s Equipment was located when ordered by the Engineer to be
employed on daywork and the time for return journey thereto shall be included
for payment.
1. Labor
Item No.*
Description*
Unit*
(hour/day/month)
Quantity
Local Currency
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Unit Price
Amount
Unit Price
Amount
D100
Bricklayer
hour
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D101
Laborer
hour
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D102
... ...
D103
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Subtotal
(carried forward
to Daywork Summary, p.___)
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1. *: To be inserted by the Employer.
2. Materials
Item No.*
Description*
Unit*
Quantity*
Local Currency
Foreign Currency
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Amount
Unit Price
Amount
D201
Cement, ordinary Portland, or equivalent
in bags
T
200
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D202
Mild steel reinforcing bar up to 16mm
diameter
T
100
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Fine aggregate for concrete as specified
in Section…
m3
1,000
D204
………
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Subtotal (carried forward to Daywork
Summary, p.___)
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Notes:
1. *: To be inserted by the Employer.
3. Contractor’s
Equipment
Item No.*
Description*
Nominal quantity
(hour)*
Local Currency
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Unit Price
Amount
Unit Price
Amount
D301
Excavator
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.1
Under 1 m3
500
.2
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400
.3
Over 2 m3
100
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D302
Grader
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Under 150 kW
500
.2
From 150kW to 200kW
400
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.3
From 200kW to 250kW
200
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D303
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.1
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Subtotal (carried forward to Daywork
Summary, p.___)
Notes:
1.*: To be inserted by the Employer.
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4. Total for
Daywork Provision Sum
(Daywork Summary)
Local Currency
Foreign Currency
1. Total for Daywork: Labor
2. Total for Daywork: Materials
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3. Total for Daywork: Contractor’s
Equipment
Total for Daywork (carried forward to Grand
Summary, p.___)
Form
No. 24
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(for Sections of
Works in Bill of Quantities)
Bill No.
Item No.
Description
Local Currency
Foreign Currency
Unit Price
Amount
Unit Price
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1
2
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Form
No. 25
SCHEDULE OF ADJUSTMENT DATA
(to be used only
for adjustable price contracts)
In Tables A and B below, the Bidder shall
insert: Its amount of local currency payment, indicate its proposed source and
base value of indices for the foreign currency elements of cost, derive its
proposed weightings for the local and foreign currency payment , and list the
exchange rates used in the currency conversion. In the case of very large
and/or complex works contracts, it may be necessary to specify several families
of price adjustment formulae corresponding to the different works involved.
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Index code
Index description*
Source of index*
Base value and
date*
Bidder’s related
currency amount
Bidder’s proposed
weighting
A
B
C
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E
Nonadjustable
—
—
—
a*:
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b:
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c:
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e:
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Total
1.00
Notes:
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2. The sources of the price adjustment
index are taken according to "Price Index" released by the General
Department of Statistics monthly or issued by competent authorities.
3. “a” is a fixed coefficient, stated in
the relevant table of adjustment data, representing the nonadjustable portion
in the contractual payments.
4. “b”, “c”, “d”,...are coefficients
representing the estimated proportion of each cost element related to the
execution of the Works; for cost elements that are adjustable (namely labor,
materials, etc.)
Table B. Foreign
Currency
State Type: _________[If the
Bidder is allowed to quote in more than one foreign currency, this table should
be repeated for each foreign currency].
Index code
Index
description*
Source of index*
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Bidder’s related
source currency in [type/amount]
Bidder’s proposed
weighting
A
B
C
D
E
Nonadjustable
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__
__
a*:
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b:
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c:
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d:
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e:
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Total
1.00
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Notes:
1. (*) to be inserted by the Employer.
2. “a” is a fixed coefficient, stated in
the relevant table of adjustment data, representing the nonadjustable portion
in the contractual payments “b”, “c”, “d”,...are coefficients representing the
estimated proportion of each cost element related to the execution of the
Works; for cost elements that are adjustable (namely labor, materials, etc.) (for
example “b” is a coefficient of labor cost, “c” is a coefficient of fuel cost,
etc.)
3. A, B, C, D, E..: Work items subject to
Price adjustments (E.g. A: Over ground earthwork, B: Underground earthwork, C:
All concrete work including steel processing, D: All metal works, E: Other
works, etc.)
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DOMESTICALLY-PRODUCED COSTS OF GOODS ELIGIBLE FOR INCENTIVES(1)
No.
Good’s name
Amount
1
Name of good 1
Price in the Bid
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Amounts of taxes (including imported duty
on spare parts and equipment comprising the imported good, VAT and other
taxes payable)
(II)
Import-related costs in the good,
including fees and charges (if any)
(III)
Domestic production costs
G* = (I) - (II) -
(III)
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Percentage of domestic production costs
D (%) = G*/G (%)
Where G = (I) -
(II)
2
Name of good 2
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Name of good n
Legal
representative of bidder
[Full
name, position, signature and seal]
Notes:
(1) To be used only when the good is
eligible for incentives.
Part 2
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Chapter V
PROJECT AND PACKAGE INTRODUCTION
This Chapter provides general information
about the project and the procurement, including location, size, requirements
for procurement of Goods, time for procurement and other information about the
nature and requirements of the procurement.
1. Project general information
a) Project:
- Project’s name:
- Employer:
- Sources of Funds:
- Investment decision:
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b) Location:
- Position:
- Premises current conditions: Existing
ground and underground works;
- Existing infrastructure: Water supply,
drainage, electricity supply, traffic system, etc.
c) Scale:
- Type of work and functions:
- Scale and other characteristics.
2. Package general information
a) Scope of works;
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Chapter VI
TIME SCHEDULE
This Chapter indicates the period of time
(e.g., dates, weeks, or months) from the effective date of EPC contract to the
completion time.
Apart from time for completion of the
entire work, if time for completion of each work item is also required, a
completion schedule shall be made.
1. Time Schedule of Project
The bidders shall be provided with the Time
Schedule of Project with detailed time scheduled in the latest design,
including bar charts on the progress of the project components related to the
package.
2. Time Schedule of Package and Milestones
The bidders shall be provided with detailed
time schedule for this EPC package with various activities and significant
milestones in connection with taking over, forwarding and synchronization with
the other project activities and timelines as the basis for determining the
schedule-related reward and punishment in the contract.
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No.
Work item
Start
Finish
1
2
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Chapter VII
TECHNICAL SPECIFICATIONS
1. Technical Specifications
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The Technical Specifications should be
structured closely, systematically numbered to ensure consistency and logic in
management. The Technical Specifications should consist of requirements,
including rules for taking over and payment for references from Bill of
quantities and quotations.
The Technical Specifications shall contain
the following requirements:
1. Design;
2. Procurement and installation of goods;
procurement of services;
3. Procedures and regulations on
construction and taking over of work;
4. Technical organization of construction,
supervision;
5. Order of construction or installation;
6. Commissioning and safety;
7. Fire safety (if any);
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9. Labor safety;
10. Measures for mobilizing labor and
equipment;
11. Measures for execution of work and work
items;
12. System of inspection and monitoring of
quality of the Contractor;
13. Other requirements depending on the
nature of the package: compatibility with the system existing equipment/
facilities, use of typical fuels and materials...
The Technical Specifications shall not set
out conditions that restrict the participation of bidders or bring advantage
for one or some bidders, which creates unfair competition, or not require
information about trademarks, origins of supply and equipment, including names
of countries, country groups and territories, for instance, as a discriminatory
practice.
In case it is impossible to give the
detailed description of technical features, performance, technical standards,
technology standards in the Bidding Documents, trademarks and catalogues of
specific products should be shown as a reference or illustration of technical
requirements of these supply and equipment, but the remark "or
equivalents” should be printed at the back side of these trademarks and
catalogues, and contents of technical features, operational functions,
technological standards equivalent to those of these products as well as other
information (if any) should be clearly stated, except for information about
origin of goods.
An example of components, layout of typical
technical specifications of a hydropower construction package outlined in
Example 4 Appendix 2 – Example and guidelines for Bidding Documents.
2. Functional guarantees
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No.
Guarantee
Minimum guarantee
Proposed
guarantee of Contractor
Major equipment
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2
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Other equipment
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1
2
A Bid with proposed functional guarantees
not satisfying minimum requirements shall be rejected without further
consideration. Each proposed guarantee item in a Bid will be evaluated
according to the principles on the same condition and the evaluation criteria
specified in Chapter III of the Bidding Documents.
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Chapter VIII
DRAWINGS
This Chapter lists drawings enclosed with
the Bidding Documents(*).
No.
Symbol
Name
Version/Published
date
1
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2
3
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Notes:
(*): The Employer shall provide drawings
available for approval (if any) with the following criteria:
- Ensure the legality and security needed;
- Provide as much information about the
project for the bidders as possible to their best understanding for preparing
bids.
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CONDITIONS OF CONTRACT
Chapter IX
GENERAL CONDITION OF CONTRACT
The General Condition of Contract shall be
those the "Conditions of Contract for EPC/Turnkey Project", edition
1999, published by Federation International des Ignenieurs-Conseils (FIDIC) (if
General Conditions of Contract in Vietnamese is required, it is recommended
to use the Vietnamese translation published by Vietnam Engineering Consultant Association).
Chapter X
SPECIAL CONDITIONS OF CONTRACT
Reference examples of Special Conditions of
Contract are published on the national bidding network at website muasamcong.mpi.gov.vn.
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A NUMBER OF EXAMPLES OF SPECIAL CONDITIONS OF CONTRACT
Attached Appendices are examples and
guidelines for Special Conditions of Contract enclosed with the Bidding
Documents that are finalized before the conclusion of Contract.
Appendix 1.1
INSURANCE
REQUIREMENTS
The Contract shall at its expense take out
and maintain in effect, during the period from the effective date of Contract
to the expiration date of Defect Liability Period, the insurances set forth
below.
(a) Construction all risks Insurance;
(b) Third party liability insurance;
(c) Workers’ compensation, with minimum
value in accordance with statutory requirements of labor law of Vietnam;
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(e) Investor’s liability insurance;
(f) Motor vehicle liability insurance;
The Contractor must pay for any loss or
damage not covered by insurance or not compensated (due to liability limit, exclusion,
deductible limit or excess).
The following contents may be modified,
subject to instructions or request of the Investor.
(a) Covering physical loss or damages to
the Facilities at the Site, occurring prior to completion of the Facilities,
with an extended maintenance coverage for the Contractor’s liability in respect
of any loss or damage occurring during the warranty period (defect liability
period) while the Contractor is on the Site for the purpose of performing its
obligations during the defect liability period.
Details:
Amount
[in
currency(ies)]
Deductible limits
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Parties insured
[names]
From
[place]
To
[place]
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(b) Covering bodily injury or death
suffered by third parties (including the Investor’s personnel) and loss of
damage to property (including the Investor's property and any parts of the
Facilities that have been accepted by the Investor) occurring in connection
with the supply and installation of the Facilities.
or
[The Contractor is required to take out and
maintain at its own cost the following insurances as prescribed in Vietnamese
laws and terms and conditions below:]
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Construction all risks insurance and
Third party liability insurance
Requested by
Contractor
Parties insured
The Employer, the Contractor,
Subcontractors and other parties with interests involved in the project and
tangible works at site thereof are insured
Beneficiary
Contractor
Insured project
[insert project’s name]
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[insert project's location]
Scope of work
All works
Insurance term
[insert insurance’s term]
Benefits
Part 1 – All
risks in construction
Including but not limited to the
following:
a) Works of Contract (long-term and
temporary works including all supply and equipment or any of work items
provided by the Contractor);
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c) c) The cost of cleanup and the cost
for the movement, clearance or demolition debris, materials, property
(including but not limited to the removal, release or demolition of any
benefits under this insurance that are no longer appropriate to expected
purposes), including the implementation of temporary repairs, rehabilitation,
continuing the original working condition.
Part 2 – Third
Party Liability
Covering bodily injury or death suffered
by third parties and loss of damage to property occurring in connection with
the insured project.
Insured value
Part 1 –
Installation All Risks Insurance
Notes: Insured value shall be determined
before the signing of Contract.
Part 2 – Third
Party Liability
Liability limitation: Bodily injury and
damage to property indemnity: [amount] for any one occurrence with an unlimited
number of occurrences occurring in the insurance term
Deductible Limits
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- For major equipment: [amount/case in
connection with testing, commissioning, reliable operation; risks and
maintenance of manufacturer
- [amount]/case in connection with force
majeure events
- For other work items: [amount]/case in
connection with commissioning, taking over, reliable operation; risks and
maintenance of manufacturer
- [amount]/case in connection with other occurrences.
Part 2 – Third
Party Liability
- [amount]/case in connection with cases
of damage to property only
Terms and Conditions
According to terms and conditions of
Munich Re standard in terms of Erection All Risks Insurance Policy and
amendments as follows:
1) Cover for loss or damage due to
Strike, Riot and Civil Commotion (Limit of Indemnity: [amount] for any one occurrence)
(001)
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3) Extended maintenance cover ([…months])
(004)
4) Construction and/or erection time
schedule ([… days] (005)
5) Cover for extra charges for overtime,
night work, work on public holidays and express freight (Limit of Indemnity:
[…%] over repairs costs, a maximum of [amount] for any one occurrence) (006)
6) Cover for extra charges for airfreight
(Limit of Indemnity: […%] over repairs costs, a maximum of [amount] for any one
occurrence) (007)
7) Property in off-site storage (Limit of
Indemnity: amount] for any one occurrence, location to be notified) (013)
8) Existing property or property
belonging to or held in care, custody or control by the insured (Limit of
Indemnity: amount] for any one occurrence) (119)
9) Cover for testing of machinery and
installations ([…months], in which testing time of each work item is
[…weeks]) (100)
10) Cover for designer’s risk (only for
construction/erection) (115)
11) Vibration, removal or weakening of
support (Deductible limits = 20% over the loss, limit of indemnity [amount]
for any one occurrence) (120)
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12) Manufacturer's risk (200)
*** LEG 3 Designer’s risk (to be used for
machinery and equipment)
14) Fire-fighting facilities (206)
15) Camps and stores (207)
16) Underground cables and pipes
(Deductible limits = 20% over the loss, limit of indemnity [amount] for any
one occurrence) (208)
17) Safety measures with respect to flood
(221)
(Limit of indemnity: [amount] for any one
occurrence)
19) Removal of debris (Limit of
indemnity: [amount] for any one occurrence)
20) Weather aggregate (72 hours)
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22) Automatic reinstatement of sum
insured
23) Marine Fifty/Fifty
24) Price variation (15%)
25) Costs of reducing losses (Limit of
indemnity: [amount] for any one occurrence; to be limited for actual losses)
26) Plans and documents (Limit of indemnity:
[amount] for any one occurrence)
27) Independent loss adjusters (Crawford,
Cunningham, Mclarens)
28) Payment on account ([...])%)
29) Total asbestos exclusions
30) Industrial pollution and dust
exclusions
...
...
...
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32) Risk survey EPI65
3) Adjustments of insurance premiums at
the expiry time
34) Disclosure of statement and auto
repair (Limit of indemnity: [amount] for any one occurrence)
35) Cover for Facilities after taking
over and being put into operation
36) Wet Facilities
Insurance premium rate
________%
Payment terms
[to be discussed]
...
...
...
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Appendix 1.2
TERMS AND
PROCEDURES OF PAYMENT
According to the fulfillment of obligations
mentioned in the Contract and sufficient documents as required by the
Contractor, the Employer shall pay the Contractor in the following manner.
Payments will be made in the currencies quoted by the Bidder:
I. Means of payment
The Contract payment shall be made through
Telegraphic Transfer (T/T) [or by Letter of Credit (L/C) opened by the
Employer].
Notes: For the Employer’s benefits, the mean
of payment in the Bidding Documents should be T/T. However, the mean of payment
may change in the Negotiation of Contract phase if the Bidder may clarify
deviation in the Bid and demonstrate the reasons for conversion of mean of
payment to L/C. The Employer should, in case of opening a L/C, clearly
determine costs/fees for opening the L/C at expenses of the Employer or
Contractor (Employer is often) and the Contractor may be required to make a
deposit of total value of the Contractor.
II. Payment procedures
1. Advance payment
The Employer shall make an advance payment
equivalent to […]% of Contract Price that is treated as the advance without
interests so as to the Contractor mobilize resources and perform design
services within [..] days from the date on which the following sufficient
documents are submitted by the Contractor:
...
...
...
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(b) Bank Guarantee for Advance Payment in
accordance with GCC Article […] equivalent to […] of Contract Price; (c)
Performance Security in accordance with GCC Article […] [Performance
Security].
The amount of bank guarantee for advance
payment may be reduced in installments in proportion to the recovery of advance
payment from the Contractor.
A bank guarantee shall be issued in the
form of an unconditional and irrevocable bank guarantee and paid as specified
in the Contract by a credit institution or a branch of foreign bank lawfully
operating in Vietnam and approved by the Employer. Other forms of bank
guarantee may be accepted with the consent of the Employer.
The Bank Guarantee for Advance Payment
shall remain valid until recovery of total advance payment. The bank guarantee
may, notwithstanding, be reduced in installments equivalent to the recovery
amount from the Contractor. If the expiration date of bank guarantee is clearly
indicated, the Contractor shall extend the period of validity of the bank
guarantee until total advance payment is recovered.
The Employer shall refund Bank Guarantee
for Advance Payment to the Contractor within […] days from the issue date of Taking
Over Certificate.
2. Payment in installments
Payment documents in installments shall
consist of documents required by the Employer. All documents above must meet
the conditions for quantity, contents, and quality required by the Employer. The
Employer may retain the payment in the case where the Contractor fails to meet
the above conditions.
2.1 Lump sum payment:
Import
...
...
...
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(a) […] percent (…%) of the “CIP to
Installation Sites” amount for equivalent plant and equipment specified in the
column “CIP to Installation Site” – Price Schedules shall be paid upon receipt
of invoice and shipping documents prescribed in GCC Article […] [Shipping].
The advance payment guarantee may be reduced in proportion to such payment.
(b) […] percent (…%) of CIP to
“Installation Sites” amount for equivalent plant and equipment specified in the
column "CIP to Installation Sites” – Price Schedules shall be paid upon
receipt of documents certifying that the plant and equipment are delivered to
the site. The advance payment guarantee may be reduced in proportion to such
payment.
Delivery schedule must be suitable and
reasonable for installation schedule and performance schedule of other services
within the scope of works. The Employer may reserve the right to keep payment
of a shipping that is considered as an unreasonably early delivery according to
the performance schedule specified in [Schedule] of the contract. The
reservation of this payment shall not be treated as delayed payment and the GCC
Article […] shall not apply.
Installation and other Services within the
Scope of Works
Every month, […] percent (…%) of measured
value of work performed by the Contractor, as identified in the said Program of
Performance in the installation and other services within the Scope of Works,
will be made, as evidenced by the Employer’s authorization of the Contractor’s
completion of work. The advance payment guarantee may be reduced in proportion
to such payment;
Domestic
Plant and Equipment Supplied from within
the Employer’s Country including shipping
[...] percent (…%) of the value of work
items specified in the Price Schedule to be paid upon certificates of delivery
of equipment at construction site. The bank guarantee for advance payment
shall be reduced in proportion to payment concerned;
The cost of construction, installation and
other services within the scope of work
...
...
...
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2.2 Payment of unit rate contract (if
applicable)
(Note: this provision applies in cases
where a contract has a part of the application of the type of contract under
"fixed unit" or " adjustment unit price”. In case of adjustment,
the contract will specify the formula to calculate the unit price at each time
of payment)
Value of work [......] specified in Annex
[Price Schedule] of the Contract containing estimated quantity and stating
[fixed unit price or formula of unit price adjustment].
[...] [...] percent (...%) of the value of
the work accomplished by the method of assessment specified in this Agreement
will be paid when the Contractor submitted request for payment in installments
including together with the proof of payment include:
(a) A (01) original and two (02) copies of
certificate of completion work;
(b) One (01) original and two (02) copies
of the invoices signed by the Contractor.
The bank guarantee for advance payment
shall be reduced in proportion to payment concerned;
Certificate of completion work for part of
the work carried out according to the unit will include the following:
The quantity of completed works is
determined by the method of [...]submitted by the contractor monthly.
...
...
...
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3. Payment of amounts retained
a) [...] percent ([...]%) of the Contract
Price will be paid when the Contractor submitted the Taking Over Certificate
issued by the Employer.
(b) [...] percent ([...]%) of the Contract
Price will be paid when the Contractor submitted the Completion Certificate
issued by the Employer .
III. Payment procedures
Procedures for submitting Certificates for
payment request as specified below:
a) Within [...] days from the effective
date of the Contract, the Contractor will prepare a Payment Schedule, including
a Bill of Quantities. Quarterly or biannually, the Contractor will update this
Payment Schedule hereafter.
b) The Contractor shall submit a request
for payment as defined in this Annex and GCC Article [...], according to the
form agreed by both parties in the meeting of project initiation.
c) The Employer shall pay to the Contractor
within [...] days from the date of receipt of full valid payment vouchers for
the proposal for advance payment or request payment in installments for the
agreed payments.
After receiving the investor's proposal for
the payments that have not been mutually agreed, the Contractor, within a
reasonable period of time, shall reintroduce the corresponding payment
proposal. The Employer shall consider this proposal within [...] days from the
date of receipt.
...
...
...
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When submitting the last request for
payment, the Contractor shall attach to a request for finalization in writing,
clearly stating the final payment request representing payments for contract
finalization, including:
- The remaining amount held by the Employer
from the Contractor under this Contract;
- The breach of contract penalties;
- The penalties for civil liability
violation;
- The reimbursement prescribed; and
- Other legal expenses.
Stating that the finalization shall be
effective when the Contractor has received the Performance Guarantee and
remaining difference amounts.
e) The payments not including in the
Contract Price will be made as follows:
- Payment for damages as set out in GCC
Article [...] [Performance Guarantee] in the currencies and rates mentioned in
this Article;
...
...
...
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- If the value of the payment made by the
Contractor for the Employer with a specific currency exceeds the value that the
Employer paid to the Contractor by the type of currency, the Employer will
receive the difference from other funds that the Employer must pay to the
Contractor by another kind of currency.
g) Other conditions of this Agreement will
apply unless otherwise specified in the Annex.
Summary table below can be used to describe
the Progress of the Regular Payment for the Fixed-price contract:
Milestones
%
% Accrual
Description
Advance
...
...
...
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...%
To be reduced upon each payment period
When the Contractor submits bank
guarantee for advance payment and Performance Security
Payment in installments
(i) Payment of imported supplies and
equipment
...%
...%
...
...
...
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...%
...%
Upon delivery to the site
(ii) Payment of domestic supplies and
equipment
...%
...%
Upon delivery to the site
...
...
...
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...%
...%
Upon certificates of completion of
construction, installation and other services
Withhold payment
...%
...%
...
...
...
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...%
100%
When the Contractor submit a Completion
Certificate
Appendix 1.3
MANAGEMENT OF
TAXES, FEES, AND CHARGES
The Contractor and its subcontractors shall
bear and pay all taxes, fees and charges in connection with the execution of
Contract in accordance with Vietnamese laws.
1. Taxes, fees and charges outside Vietnam’s territory
...
...
...
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2. Taxes, fees and charges inside Vietnam’s territory
2.1. VAT and corporate income tax (CIT)
Tax liabilities, tax accounting methods and
payment of VAT, CIT shall be carried out in accordance with relevant law
provisions.
The Contractor must make tax registration,
file tax return and remit payment as prescribed. Valid VAT invoices issued by
the Contractor must be made in accordance with regulations of Vietnamese law in
force for the purpose of payment.
- CIT
The Contractor must pay CIT and may be
refunded by the Employer within […] days upon receipt of tax receipt and
payment order of the Contractor thereafter.
However, the Contractor must bear and pay
CIT incurred by domestic subcontractors that it directly employs as well as
indirect suppliers.
- VAT
VAT invoices shall be issued upon the
payment order according to the Contract.
...
...
...
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2.2. Personal Income Tax (PIT)
The Contractor shall bear and pay PIT
incurred by its personnel. The aforesaid tax is included in the Contract Price.
2.3. Import duties/customs clearance fees
and charges and import-related VAT
The Contractor shall, with the support of
the Employer, follow necessary procedures for import duty exemption and customs
clearance in accordance with regulations of Government of Vietnam and competent
authorities.
The Contractor shall bear and pay all kinds
of taxes on the goods imported even though similar those are possibly produced
in Vietnam according the list of those goods published by regulatory agencies.
- Duties on imported equipment
The Contractor must pay all kinds of duties
on imported equipment in advance, and be refunded within […] days by the
Employer thereafter upon receipt of tax receipts and payment order and other
documents below:
(i) 01 original and 02 copies of customs
declaration;
(ii) 01 original and 02 copies of
certifications of customs declaration;
...
...
...
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- Taxes/duties on imported supply and
temporarily imported goods
The Contractor shall bear and pay all kind
of taxes/duties on imported supply and temporarily imported goods in accordance
with regulations of law in force of tax authorities.
2.4 Other taxes, fees, and charges
The Contractor shall also bear and pay all
of other taxes, fees, and charges (if applicable), in connection with the
Contract performed in Vietnam. The aforesaid taxes, fees and charges are
included in the Contract Price.
3. Compliance with regulations on taxation
Contractor and foreign sub-contractors
shall fulfill tax liabilities in accordance with regulations in force.
Appendix 1.4
FUNCTIONAL
GUARANTEES
...
...
...
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This Appendix sets out:
(a) The functional guarantees and the
minimum level thereof referred to in GCC Article […];
(b) The Contractor’s commitment and
preconditions to the validity of the functional guarantees [either in
production and/or consumption] set forth below;
(c) the formula for calculation of
liquidated damages for failure to attain the functional guarantees.
1. Preconditions
The Contractor shall give the functional
guarantees (specified herein) for the facilities, subject to the following
preconditions being fully satisfied:
- Conditions at Construction Sites
(compared with design conditions) specified in Schedule __;
- Operation conditions specified in
Schedule__;
- Fuel types specified in Schedule ___;
...
...
...
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- Applicable criteria and regulations
approved;
- Other conditions (should be clearly
stated).
[Notes: List all conditions to be satisfied
for the purpose of carrying out the "Guarantee test” as provided in GCC
Article […]2. Performance guarantees
According to the observance of
preconditions, the Contractor shall guarantee as follows:
Item No.
Description
Performance
guarantee
Notes
...
...
...
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1
2
...
...
...
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Major equipment
1
2
...
...
...
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[Notes: The description must be accurate
and consistent to avoid misunderstanding for being used in the Contract. The
above Schedule may be replaced with other texts to indicate the Employer’s
request for guarantee (the Investor and the Contractor shall reach a consensus
thereafter)]
The Form No. 3 shall be used.
3. Power plants
[Notes: With regard to a power plant, the
Contractor may be bound, in some methods, to perform the Facilities in the
perspective of the entire system or particular equipment/parts, with due
account for fuel production and consumption].
According to the preconditions, the
Contractor shall guarantee as follows:
Item No.
Description
...
...
...
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Notes
For system/plant
1
Capacity (kW)
[and/or capacity only]
...
...
...
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Heat consumption rate ((kJ/kWh)
For major equipment
1
Boiler Efficiency % (HHV)
...
...
...
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2
Capacity of steam turbines (kW)
3
Heat consumption rate of steam turbines
(kJ/kWh)
...
...
...
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Transformer losses in the generator (kW)
5
Auxiliary power consumption (kW)
[excluding transformer losses and
auxiliary loads]
6
Gas emissions (mg/Nm3)
...
...
...
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[Maximum emissions]
7
Noise emissions dB(A)
[Sound pressure level]
8
Emissions
[Emissions of pollutants]
...
...
...
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4.1. Non-responsiveness of guarantee output
If the output of the Facilities during test
run, in accordance with Article [...], is lower than the guaranteed value as
stated in paragraph 3.1 above, but not less than the minimum value in paragraph
4.3 below, and the Contractor choose to incur a penalty instead of adjusting
systems and equipment to achieve such functional guarantees referred to in
Article [...], the Contractor shall incur a penalty of ___for each 1% of
deficiency, or a penalty amount corresponding reduction rate for any deficiency
lower than 1%.
4.2 Consumption of direct material and fuel
exceeding amount guaranteed
If the actual measurement value of the direct
material and fuel consumption for one unit (or average consumption expenses)
during test run, in accordance with Article [...] exceeds the guarantee but not
higher than the maximum value in paragraph 4.3 below, and the Contractor choose
to incur a penalty instead of adjusting systems and equipment as specified in
Article [...], the Contractors shall incur a penalty of ___ [in the currency of
the Contract] for each 1% of the consumption excess, or a penalty amount in
proportion to the excess rate, if the excess has not reached 1%.
4.3 Minimum Value
If after the test, the results showed that
the Contractor does not attain the minimum functional guarantees (and
consumption) hereinafter, the Contractor shall remedy deficiencies at its
expenses until the Facilities attains the minimum functional guarantees in
accordance with Article [...]
(a) The output of the work achieving
during the test: 95% of the guaranteed output (the value offered in the
Contractor's Bid indicates 100%).
and/or
(b) The total cost of the average
consumption of all kinds of direct materials and fuel: 105% of guarantees (the
value offered in the Contractor's bid indicates 100%).
...
...
...
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Pursuant to Section 4.3 above, the
Contractor shall be responsible and liable for penalties due to failure to
meet the functional guarantees but not beyond (...%) of the total contract
value. (This value is usually 100% of the contract value).
Chapter XI
CONTRACT FORMS
Form
No. 26
LETTER OF ACCEPTANCE AND NOTIFICATION OF AWARD
[Location and
date]___________________
To: ______[insert name and address of
the successful Bidder, hereinafter referred to as “the Contractor”]
Re: Letter of Acceptance and
Notification of Award.
...
...
...
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Pursuant to Decision No._____ dated
_________of the Investor [insert the Investor’s name], (hereinafter referred
to as “the Investor”] in terms of approval for result of selection of
contractor for ________[insert name of package], the Employer
notifies you that the Investor has accepted your Bid and award the contract for
execution of the [name and number of package] with the contract
price of ___[insert successful bid price specified in the decision on
approval for results of bidder selection] with the contract duration of
____[insert the contract duration].
Request the legal representative of the Contractor to enter into the
Contract with the Investor, Employer according to the following plan:
- Contract finalization time: _________,
in/at __________;
- Contract conclusion time: ________in/at_________,
enclosed with the Contract Agreement Draft.
Request the Contractor to carry out the
Performance Security as prescribed in form No. 28 of Chapter XI - Contract
Forms included in the Bidding Documents with an amount of _______and validity
period of _____________[as specified in SCC Section 6.1 of the Bidding
Documents].
This Notification is an integral part of
the Contract. Upon the receipt of this Notification, the Contractor must send us a
Notification of acceptance of the Contract completion and carry out the
Performance Security as required at the current capacity of the Supplier as
specified in the Bidding Documents. The Investor shall reject the
Contract conclusion with the Contractor if the capacity of the Contractor fails to satisfy
the requirements of the package.
If the Contractor fails to conclude
or refuse to conclude the Contract or carry out the Performance Security in
conformity with the above requirements [according to scope and nature of the
package to stipulate deadline for Performance Security, contract finalization
and conclusion not later than 28 days, from the date of letter of acceptance
and notification of award], the Contractor shall be rejected and returned the
bid security.
...
...
...
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Attachments: Contract Agreement Draft
Form
No. 27
CONTRACT AGREEMENT
THIS AGREEMENT made on
____________________[date]
Between
(1) [Investor], a corporation incorporated
under the laws of […] And having its headquarters at […] (hereinafter referred
to as the Investor)
...
...
...
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(2) [the Contractor], a corporation
incorporated under the laws of […] And having its headquarters at […] (hereinafter
referred to as the Contractor)
WHEREAS the Investor desires to engage the
Contractor to design, manufacture, procure, deliver, guarantee at construction
site, construct, install, test, complete, take over, and provide defect
liability period for Facilities/supply and equipment for the [project] as
specified in the Contract Documents and other documents (hereinafter referred
to as Facilities) according to the EPC contract and the Contractor have agreed
to such engagement upon and subject to the terms and conditions hereinafter
appearing.
Now we hereby agree as follows:
Article 1
Contract Documents
1.1. Contract Documents (GCC
Article […] )
The following documents shall constitute
the Contract between the Investor and the Contractor, and each shall be read
and construed as an integral part of the Contract.
(a) This Contract Agreement and the
Appendices hereto;
(b) Contract Finalization Record;
...
...
...
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(d) General Conditions of Contract;
(dd) Letter of Acceptance and Notification
of Award;
(e) Bidding Documents;
(g) Bid;
(h) [Any other documents, if any].
1.2. Order of Precedence (GCC
Article […])In the event of any ambiguity or conflict between the Contract
Documents listed above, the order of precedence shall be the order in which
the Contract Documents are listed in Article 1.1 (Contract Documents) above.
1.3. Definitions (GCC Article
[…])Capitalized words and phrases used herein shall have the same meanings as
are ascribed to them in the GCC[…].
Article 2
Contract Price and Terms of Payment
...
...
...
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The Investor hereby agrees to pay to the
Contractor the Contract Price in consideration of the performance by the
Contractor of its obligations hereunder. The Contract Price shall be the
aggregate of __ [amounts of foreign currency in words], [amounts of foreign
currency in figures], [amounts of local currency in words], [amounts of local
currency in figures] or such other sums as may be determined in accordance
with the terms and conditions of the Contract.
2.2. Terms of Payment (GCC Article
[..])The terms and procedures of payment according to the enclosed Appendix
(refer to the example in Appendix 1.2 of Appendix 1 of the Bidding
Documents).
Article 3
Effective Date
Effective Date (GCC Article […] The
Effective Date upon which the period until the Time for Completion of the Facilities
shall be counted from is the date when all of the following conditions have
been fulfilled:
(a) This Contract Agreement has been duly
concluded between the Investor and the Contractor;
(b) The Contractor has been submitted the
Performance Security and Bank guarantee for advance payment in accordance
with the Contract; and
(c) [Any of other conditions, if any]
Each party shall use its best efforts to fulfill
the above conditions for which it is responsible as soon as practicable.
...
...
...
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Communications
4.1. The address of the Investor for
notice purposes, pursuant to GCC Article […] is ___ [the Investor’s
address]4.2. The address of the Contractor for notice purposes, pursuant to
GCC Article […] is ___ [the Contractor’s address]
Article 5
Appendices
5.1. The Appendices listed in the
attached List of Appendices shall be deemed to form any integral part of this
Contract Agreement.
5.2. Reference in the Contract to any
Appendix shall mean the Appendices attached hereto, and the Contract shall be
read and construed accordingly.
In witness whereof the Investor and the
Contractor have caused this Agreement to be duly executed by their duly
authorized representatives:
Signed by, for and on behalf of the
Investor
...
...
...
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[Signature]
[Title]
Signed by, for and on behalf of the Contractor
[Signature]
[Title]
...
...
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Form
No. 28
PERFORMANCE SECURITY(1)
[Location and
date]___________________
To: _______________ [insert the
Investor’s name]
(hereinafter
referred to as the Investor)
At the request of the Contractor [insert
name of Contractor] (hereinafter referred to as Contractor) has been the
successful Bidder of the package _____[the package’s name] and commit to enter
into contract of construction for the aforesaid package (hereinafter referred
to as contract); (2)
According to the Bidding Documents (or
contract), the Contractor must give a Performance Guarantee issued by a bank
with a given amount to ensure the their duties and obligations in the
performance of the contract;
We, _____[insert name of the bank], locates
in _______[insert name of country or territory], have registered headquarters
at _________[the bank’s address(3)] (hereinafter referred to
as “Bank”), to undertake to guarantee the performance of the contract by the
Contractor with an amount of ________[insert equivalent value in number, in
words and currency as specified in SCC Article […]. We hereby
unconditionally and irrevocably under take to pay you any sum(s) not exceeding
___________[insert amount(s) in figures and words] upon receipt by us of your
first demand in writing declaring the Investor to be in default within the
valid term of the performance security.
This guarantee comes into effect from the
issue date until ____________[date] (4)
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Legal
representative of Bank
[Full
name, position, signature and seal]
Notes:
(1) Only applicable if the performance
security is issued by a bank or a financial institution.
(2) If the bank (guarantor) requests the
signed Contract before issuing the Performance Security, the Employer shall
notify the Investor. In this case, the corresponding paragraph may be corrected
as follows:
At the request of the Contractor [insert
name of Contractor] (hereinafter referred to as Contractor) that has been the
successful Bidder of the package _____[the package’s name] and commit to enter
into contract No. [insert contract’ number] dated____________(hereinafter
referred to as Contract)."
(3) Address of bank: specifying address,
phone number, fax, email address.
(4) Time limit in conformity with SCC
Article […].
Form
No. 29
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[Location and
date]_______________
To: _______________
[insert the Investor’s name]
(hereinafter
referred to as the Investor)
[The name and
number of the Contract Agreement]
According to conditions of SCC in the
Contract, ___________[insert name and address of the Contractor] (hereinafter
referred to as the Contractor] is required a Bank Guarantee for advance payment
to ensure the proper use of an advance of _________ [insert amount(s) in
figures and numbers and currency) by the Contractor;
We, _____[insert name of the bank], locates
in _______[insert name of country or territory], have registered headquarters
at _________[the bank’s address](2) (hereinafter referred to as “Bank”), at the
request of the Investor, hereby unconditionally and irrevocably to pay you any
sum or sums not exceeding in total an amount of ________[insert amount(s) in
figures and words as specified in GCC and SCC Article […].In addition, we
hereby agree that any change, supplement or adjustment to the conditions of the
Contract or any relevant document entered into between the Contractor and the
Investor shall not change any our duty or obligation under this guarantee.
The value of this guarantee shall gradually
decrease in proportion to the advance that the Investor recovers through
payment periods prescribed in GCC and SCC Article […] of the Contract together
with the certification of advance recovery issued by the Investor.
This Guarantee shall remain valid and in
full effect from the date of the advance payment received by the Contractor
under the Contract until ______[insert date] (3) or upon the full
recovery of the advance, whichever is sooner.
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Legal
representative of Bank
[Full
name, position, signature and seal]
Notes:
(1) According to specific requirements of
the package and in accordance with GCC and SCC Article […].
(2) Address of bank: specifying address,
phone number, fax, email address.
(3) Prescribed date in GCC and SCC Article
[…]
Form
No. 30
OPERATIONAL ACCEPTANCE CERTIFICATE
Date:________
________________
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[Contract’s name]
To: [Contractor’s name and address]
Pursuant to the Contract being entered into
between yourselves and the Employer dated […], relating to the [brief
description of the Facilities], we hereby notify you that the Functional
Guarantees of the following parts/Facilities were satisfactorily attained on
the date specified below:
1. Description of Facilities or parts
thereof: [description]
2. Date of Taking Over: [ ]
This letter does not relieve you of
obligation to complete the execution of the Facilities in accordance with the
Contract nor of your obligations during the Defect Liability Period.
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_______________________________________________
Position
(Project manager)
Form
No. 31
COMPLETION CERTIFICATE
Date:________ ______________
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[Contract’s name]
To: [Contractor’s name and address]
Pursuant to the Contract entered into
between yourselves and the Employer dated […], relating to the [brief
description of the Facilities], we hereby notify you that the Facilities
was (were) complete on the date specified below, and that, in accordance with
the terms of the Contract, The Employer hereby take over the said part(s) of
the Facilities, together with the responsibility for care and custody and the
risk of loss thereof on the date mentioned below.
1. Description of the Facilities or part(s)
thereof: [description]
2. Date of completion: [ ]
However, you are required to complete the outstanding
items listed in the attachment hereto as soon as practicable.
This letter does not relieve you of your
obligations to complete the execution of the Facilities in accordance with the
Contract or nor of your obligations during the Defect Liability Period.
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_____________________________________________________
Position
(Project manager)
Form
No. 32
CHANGE ORDERS
Date:________ _________________
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DESCRIPTION
1. General
2. Change Order Log
3. References for Changes
APPENDICES
- Request for Change (Form No. 33)
- Proposal for Change (Form No. 34)
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- Acceptance of Estimate (Form No. 36)
- Change Order(Form No. 37)
- Contract Appendix of Change (Form No. 38)
Change Orders
1. General
This Section provides samples of procedures
and forms for implementing changes in the Facilities during the performance of
the Contract in accordance with the Contract.
Procedures for implementing changes in the
Facilities shall be followed in 5 steps below:
Step 1: The Employer issues a Request for
Change using Form No. 33.
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Step 3: The Contractor makes an Estimate
for Change Proposal using Form No. 35;
Step 4: The Employer makes an Acceptance of
Estimate using Form No. 36;
Step 5:
a) If the parts of Facilities to be changed
has basis rates or price adjustments specified in the GCC:
The Employer shall issue a document
approving the Change Order for the work specified in the Change Proposal of the
Contractor (Form No. 37);
b) If additional parts of Facilities have
no basis rates or price adjustments specified in the GCC, they shall negotiate
and reach a consensus on the Change. The Change must be made with the consent
of both parties in the form of Contract Appendix and in accordance with
regulations of law (Form No. 38).
2. Change Order Log
The Contract shall keep an up-to-date
Change Order Log to show the current status of Requests for Change, and authorization
of parties, as specified in the Appendix. Entries of the Changes in the Change
Order Log shall be made to ensure that the log is up-to-date. The Contractor
shall attach a copy of the current Change Order Log in the monthly progress
report to be submitted to the Employer.
3. References for Changes
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Form
No. 33
Request for Change Proposal Form
(Employer’s
Letterhead)
To: [Contractor’s name and address]
Recipient: [Name and title]
Contract’s name: [Contract’s name]
Contract number: [Contract number]
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1. Title of Change: [ ]
2. Change Request No./Rev.: [ ]
3. Brief Description of Change: [description]
4. Facilities and/or Item No. of equipment
related the requested Change:
5. Reference drawings and/or technical
documents:
Drawing No./Document No. Description
6. Detailed conditions and special
requirements on the requested Change: [description]
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(a) Please submit your estimate of increase/decrease
to the Contract Price (if any) resulting from the requested Change.
(b) Your estimate shall include your claim
for additional time (if any) for completion of the request Change.
(c) If you have any critical opinion
regarding the adoption of the request Change in connection with the
conformability to the other provisions of the Contract or the safety of the
Facilities, please inform us of your opinion in your proposal of revised
provisions.
(d) Any increase or decrease in the work of
the Contractor related to the services of its personnel shall be calculated.
(e) You shall not proceed with the
execution of the work for the request Change until we have accepted and
confirmed the amount and nature in writing.
Legal
representative of Employer
[Full name, position, signature and seal]
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Change Proposal Form
(The Contractor’s
Letterhead)
To: [Employer’s name and address]
Contract’s name: [Contract’s name]
Contract number: [Contract number]
In response to your Request for Change
Proposal No. [ ], we hereby submit our proposal as follows:
1. Title of Change: [name]
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3. Brief Description of Change: [description]
4. Reasons for Change: [Reason]
5. Facilities and/or Item No. of equipment
related the requested Change: [ ]
6. Reference drawings and/or technical
documents for the request Change:
Drawing No./Document No. Description
7. Estimate of increase/decrease to the
Contract Price resulting from the Change Proposal:
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(Amount)
(a) Direct material
__________________
(b) Major construction equipment
__________________
(c) Direct field labor (Total hours __)
__________________
(d) Subcontracts
__________________
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__________________
(f) Site supervision
__________________
(g) Head office technical staff salaries
Process engineer
______________________
____hour______rate/hr
Project engineer
______________________
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Equipment engineer
______________________
____hour______rate/hr
Procurement
______________________
____hour______rate/hr
Drafts person
______________________
____hour______rate/hr
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______________________
_____hrs
(h) Extraordinary costs (computer, travel,
etc.) _____________
(i) Fee for general administration, ___% of
Items _____________
(j) Taxes and customs duties _______________
Total lump sum cost of Change Proposal
[Sum of items (a) to (j)]
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10. Effect on Functional Guarantees
11. Effect on the other terms and
conditions of the Contract
12. Validity of this Proposal: within [ ]
days after receipt of this Proposal by the Employer
13. Other terms and conditions:
(a) You are requested to notify us of your
acceptance, comments or rejections of this detailed Change Proposal within [
] days from your receipt of this Proposal.
(b) The amount of any increase and/or
decrease shall be taken into account in the
Legal
representative of bidder
[Full name, position, signature and seal]
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Form
No. 35
Estimate for Change Proposal Form
(The Contractor’s
Letterhead)
To: [Employer’s name and address] Date:________
_____________
Recipient: [Name and title]
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Contract number: [Contract number]
With reference to your Request for Change
Proposal as well as terms and conditions of the Contract, we are pleased to
notify you of the approximate cost of preparing the below-referenced Change
Proposal.
1. Title of Change: [name]
2. Change Proposal No./Rev.: [Reference
number of this Proposal]
3. Brief Description of Change: [description]
4. Cost for Preparation of Change Proposal:
[ ]
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Legal
representative of Employer
[Full name, position, signature and seal]
Form
No. 36
Acceptance of Estimate Form
(Employer’s
Letterhead)
To: [Contractor’s name and address] Date:________
_____________
Contract’s name: [Contract’s name]
Contract number: [Contract number]
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We hereby accept your Estimate for Change
Proposal and agree that you should proceed
1. Title of Change: [name]
2. Change Proposal No./Rev.: [Reference
number of this Proposal]
3. Estimate for Change Proposal attached
with Letter No.: [ ]
4. Estimate amount: [ ]
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5. Brief Description of Change: [description]
Legal
representative of Employer
[Full name, position, signature and seal]
Form
No. 37
Change Order Form
(Employer’s
Letterhead)
Date:_______________
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To: [Contractor’s name and address]
Contract’s name: [Contract’s name]
Contract number: [Contract number]
We approve the Change Order for the work
specified in the Change Proposal
1. Title of Change: [ ]
2. Change Request No.: [ ]
3. Change Order No./Rev.: [ ]
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4. Authorized Price:
Ref. No.: [number] Date:________
[date]
Foreign currency portion [value] plus Local
currency portion [Amount]
5. Adjustment of Time for Completion:
None Increase [ ] days Decrease
[ ] days
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Employer: ___________________________
Form
No. 38
Contract Appendix on Change
Date:________ _____________
Contract’s name: [Contract’s name]
Contract number: [Contract number]
Contract Appendix No.:
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We are:
Employer:
Contractor:
We reach a consensus on the Change Order
for the work specified in the Change Proposal and agree to adjust the Contract
Price, Time for Completion and/or other conditions of the
1. Title of Change: [ ]
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2. Change Request No.: [ ]
3. Change Order No./Rev.: [ ]
4. Authorized Price:
Ref. No.: [number] Date:________
[date]
Foreign currency portion [value] plus Local
currency portion [Amount]
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None Increase [ ] days Decrease
[ ] days
6. Other effects, if any
_______________ [insert the Investor’s
name]
Contractor’s name:__________
Form
No. 39
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Generally, the Employer will make a request
for Time Schedule to be followed by the Bidder during Contract Performance. Time
Schedule is a part of the "Employer’s Requirements" in this
Appendix. All completion milestones shall be inserted in accordance with the
information concerning the Time for Completion specified in "Employer’s
Requirements". Except for particular circumstances, the Time Schedule
should indicate periods of time (e.g. weeks or months) and not specify calendar
dates. All periods should be shown from the Effective Date of the Contract.
Before signing Contract Agreement, if it is
necessary to amend the Time Schedule before negotiation with the Contractor,
the amended Time Schedule will replace the original.
If the Time Schedule is not specified in “Employer’s
Requirements”, the Bidder shall submit with its Bid a detailed program,
normally in the form of bar chart, showing how and the order in which it
intends to perform the Contract and showing the key events requiring action or
decision by the Employer. In preparing this program, the Bidder shall adhere to
the Time(s) for Completion given in the “Employer’s Requirements” or give its
reasons for not adhering thereto. The Time Schedule submitted by the selected
Bidder and amended as necessary shall be included as Appendix to the Contract
Agreement before the Contract is signed.
[The following contents show the different
levels of the Time Schedule submitted by the Bidder during the performance of
the Contract (if the Employer had requested). In any case, the Time Schedule
level 1 must be specified in the Annex. Forms will be decided by the Employer.]
Time Schedule Level 1. Major works in the
engineering, procurement, manufacturing, installation, testing and acceptance
should be indicated. In addition, the Time Schedule must identify development
milestones taking commitments in terms of contractual obligations.
Time Schedule Level 2. To be structured in
the manner as conformable with the Detailed Work Schedule. The level of detail
should be achieved so as to all of the elements in the Technical Specifications
of the project can be monitored compared to the basis progress of the Contract.
Typical work activities should include but not limited to the following:
- Major milestones
- Connection time
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- Submission of documents (quality
assessment plan, training guideline documents)
- Engineering initiation (input parameters
for detailed engineering, drawings for the construction work)
- Procurement (to be made for major
equipment)
- Manufacturing
- Testing
- Delivery
- (ready to launch, reliable operation,
guarantee test), etc.
Time Schedule level 3. The Bidder must
submit the Time Schedule level 3 within 6 months from the Effective Date of the
Contract. The Time Schedule Level 3 needs to be structured so that the
information can run compatible with the Time Schedule Level 2. Most of the work
activities in the Time Schedule level 3 should not exceed one month compared
with the Time Schedule Level 2.
Time Schedule Level 4. A Time Schedule for
consecutive 2 weeks shall be published weekly with respect to construction,
acceptance and the major tasks during the engineering and procurement of work. Originally
scheduled time of each work activity should not exceed 7 days. Professional
human resources and equipment requirements with a table comparing the expected
progress and actual progress needs to be clear. Determine delayed segments
incurred in the previous week and the forecast completion date for each
activity. The basic information of following 2 works is expected to run compatibly
with the Time Schedule Level 3.
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Form
No. 40
LIST OF DOCUMENTS FOR APPROVAL OR REVIEW
Pursuant to GCC Article […], the Contractor
shall prepare, or cause its Subcontractor to prepare, and present to the
Project Manager in accordance with the requirements of GCC Article […], the
following documents for requirements prescribed in GCC Article […] and relevant
provisions for approval or review by the Employer.
The example hereunder, which is editable,
is subject to the Employer's decision and consensus between parties.
Description
Type and quantity(1)
Duration(2)
Purpose(3)
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...P/...E
1 month
A
2. Machinery ground layout diagram
...P/...E
According to time
schedule for submission of Bidder’s documents
A
3. Time schedule for submission of
Bidder’s documents
...P/...E
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A
4. Documents, drawings, specifications on
items of electromechanical equipment
...P/...E
According to time
schedule for submission of Bidder’s documents
A
5. Documents, drawings, specifications in
construction phase
...P/...E
According to time
schedule for submission of Bidder’s document
A
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...P/...E
3 months
A
7. Approved drawings
...P/...R/...E
Upon Employer’s
approval
A
8. As-built drawings
...P/...R/...E
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A
9. Critical Path Method and Bar Chart
...P/...E
2 months
A
10. Quality control plan
...P/...E
3 months
I
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...P/...E
3 months
I
12. General inspection test plan
...P/...E
6 months
A
13. Detailed inspection test plan
...P/...E
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A
14. Taking over progress and procedure
...P/...E
5 months before
test
A
15. Test result report
...P/...E
After test
I
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...P/...E
5 months before
test
A
17. Interpret test results upon
completion
...P/...E
After test
I
18. Reliable operating report
...P/...E
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A
19. Preliminary Guarantee test report
...P/...E
2 weeks after
test
A
20. Final Guarantee test report
...P/...E
60 weeks after
test
A
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...P/...E
2 months
A
22. Execution environment management
...P/...E
2 months
A
23. Procedures on site
...P/...E
...
...
...
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A
24. Licensing system (draft)
...P/...E
1 month before
being applied
A
25. Training progress, program and
subjects
...P/...E
5 months before
training
A
...
...
...
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...P/...E
3 months before
being applied
A
27. Project technical standards
...P/...E
Within 4 months
and according to time schedule for submission of Bidder’s documents
A
28. Inauguration and maintenance manual -
draft
...P/...E
...
...
...
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I
29. Inauguration and maintenance manual -
final
...P/...E
Before reliable
operation
I
30. List of subcontracts and orders
...P/...E
According to time
schedule for submission of Bidder’s document
I
...
...
...
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...P/...E
According to time
schedule for submission of Bidder’s document
A
32. Connection progress
...P/...E
1 months and
every month
I
33. Work schedule
...P/...E
...
...
...
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A
34. Monthly progress report
...P/...E
Every month
I
35. On-site progress summary (weekly
progress report)
...P/...E
Every week
I
...
...
...
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...P/...E
Every month and
for taking over (provisional acceptance)
I
37. Construction procedures
...P/...E
3 months
A
38. Head office area of Contractor
(location only)
...P/...E
...
...
...
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A
39. Site office (direct material progress
and drawings)
...P/...E
1 month
I
40. Sets of criteria and regulations
...P/...E
2 months after
the list of criteria and regulations being approved
I
...
...
...
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...P/...E
1 month
I
42. Optimization of coolant system report
...P/...E
12 months
A
43. Quarterly environmental monitoring
report
...P/...E
...
...
...
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I
Notes:
(1) P = original (physical); R = copy
(reproduced), E = electronic (electronic); quantity means the necessary
quantity of each document.
(2): A month will begin from the effective
date of the Contract;
The Parties reach a consensus that the said
time schedule for submission of documents shall be completed in a meeting.
(3): A = for approval/review/suggestion; I
– for information exchange/reference.
Form
No. 41
LIST OF SUBCONTRACTORS
...
...
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Item
Subcontractor’s
name
Nationality
Notes
Major equipment
1
...
...
...
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2
...
...
...
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Other equipment
...
...
...
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1
...
...
...
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2
...
...
...
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Construction
1
...
...
...
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2
...
...
...
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Installation
1
...
...
...
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2
...
...
...
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3
...
...
...
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Other
...
...
...
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1
Design
...
...
...
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2
Insurance
...
...
...
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3
Transportation
...
...
...
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4
Other
...
...
...
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Notes:
1. “Major equipment” is determined
according to the typical characteristics of each project and subject to the
request of the Employer.
2. “Construction” includes suppliers of
building materials, construction contractors(subcontractors).
APPENDIX 2
EXAMPLE AND GUIDELINES FOR BIDDING DOCUMENTS
(Detailed Evaluation, Bill of Quantities and Technical Specifications)
Example 1.
Technically Criteria Evaluation
...
...
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No.
Criteria
Specific
requirements
Maximum score
I
Technical consultancy and project
management: (E)
10
1
...
...
...
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- Number of specialists:
o (more than...)
o less than
- Organizational chart and number of
specialists to be employed as required by the package
o Highly responsive
o
- Evaluation of specialists:
o Project manager
o Eligible engineers
...
...
...
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4
1
2
...
...
...
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2
Experience in technical consultancy and
project management:
- Number of projects comprising design
(engineering or drawings design) or construction supervision consultants
o Number of ordinary projects:
o Number of projects equivalent or more
complicated.
- Number of projects acquiring EPC
management or EPC general contractor
o Number of ordinary projects :
o Number of projects equivalent or more
complicated.
- Special requirements pertaining to
design and management software.
...
...
...
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6
2
3
1
II
...
...
...
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30
1
Capacity of the Contractor for major
equipment:
a. Producer A:
- Scale of plant(s) according to annual
production capacity equivalent or greater:
- Production lines and major technology:
- Capacity and types of special
equipment, in the production line, testing:
b. Producer B:
...
...
...
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For each kind of
major equipment
2
Experience:
a. Producer A:
- Number of similar devices designed and
produced put into operation in the nearest 10 years:
b. Producer B:
…
...
...
...
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3
Supply of major direct materials:
Declaring and proposing direct materials
as required together with commitments and confirmation from supplier:
- Only declaring without clarifying
origin and technical specifications of materials:
- Declaring clearly without confirmation
from supplier:
- Fully declaring and confirming:
...
...
...
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4
Major technical specifications:
a. Equipment A:
- Mandatory technical specifications:
- Origin:
- Other specifications:
- If two of more than two manufacturers
are proposed, only 3 best manufacturers are chosen:
b. Equipment B:
…
...
...
...
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III
Construction (C)
60
1
Experience:
- Experience in similar package:
...
...
...
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7
2
Common contract execution measures
- Organizational chart of EPC contractor.
- Site organization measures.
10
3
Key personnel on site:
...
...
...
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- Number of type A.
- Number of type B.
- …
10
4
Equipment:
- Type and quantity:
- Ownership, rental:
...
...
...
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8
5
Quality supervision and management
(measures, experiment equipment, etc.):
5
6
Fire safety:
5
...
...
...
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Construction progress including progress
of engineering and synchronized equipment as required by EPC:
- Detailed progress:
- Proven feasibility:
- Compared with progress required in the
technical requirements:
10
IV
Historical situation of the Bidder in the
nearest 5 years
...
...
...
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1
Tax liabilities and financial situation
Specific criteria
2
Pending litigation:
3
Previous Contract Fulfillment Records:
...
...
...
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Total (maximum)
100
Example 2.
Technically Criteria Evaluation on Pass/Fail Criteria
No.
...
...
...
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Required criterion
Notes
I
Technical consultancy and project
management (E)
The evaluation is made according to
pass/fail criteria and not included in Price Adjustments
1
Labor:
- Number of specialists:
...
...
...
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- Evaluation of specialists:
o Project manager
o Consultant 1
o …
2
Experience in technical consultancy and
project management:
- Number of projects comprising design
(engineering or drawings design) or construction supervision consultants
o Number of ordinary projects:
...
...
...
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- Number of projects acquiring EPC
management or EPC general contractor
o General number:
o Number of projects equivalent or more
complicated.
- Special requirements pertaining to design
and management software.
II
Procurement (P)
...
...
...
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Capacity of the Contractor for major
equipment:
a. Producer A:
- Scale of plant(s) according to annual
production capacity equivalent or greater:
- Production lines and major technology:
- Capacity and types of special
equipment, in the production line, testing:
b. Producer B:
…
For each kind of major equipment
...
...
...
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Experience:
a. Producer A:
- Number of similar devices designed and
produced put into operation in the nearest 10 years:
b. Producer B:
…
3
...
...
...
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- Declaring and offering essential direct
materials as required together with commitments and confirmation from the
supplier:
- Only declaring without clarifying
origin and technical specifications of materials:
- Declaring clearly without confirmation
from supplier:
- Fully declaring and confirming:
4
Major technical specifications:
...
...
...
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- Mandatory technical specifications:
- Origin:
- Other specifications:
- If two of more than two manufacturers
are proposed, only 3 best manufacturers are chosen:
b. Equipment B:
…
This Section is evaluated according to
the criteria mentioned in Technical Specifications. The evaluation should
indicate the level of responsiveness and adjustment calculation if any discrepancy
occurs leading price adjustments.
III
Construction (C)
...
...
...
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1
Experience:
- Experience in similar package:
2
Common contract execution measures
- Organizational chart of EPC contractor.
...
...
...
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3
Key personnel on site:
- Site commander.
- Engineer A:
- Engineer B:
- …
...
...
...
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4
Equipment:
- Type and quantity:
- Ownership, rental:
Adjustable in case of additional rental
of equipment
5
Quality supervision and control:
...
...
...
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Fire safety:
7
Construction progress including progress
of engineering and synchronized equipment as required by EPC:
- Detailed progress:
- Proven feasibility:
- Compared with progress required in the
technical requirements:
Adjustable according to the progress
fines prescribed in Terms of Contract.
...
...
...
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Historical situation of the Bidder in the
last 5 years
1
Tax liabilities and financial situation
Specific criteria
2
Pending litigation:
...
...
...
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3
Previous Contract Fulfillment Records:
Example 3.
CALCULATION OF FINES FOR EFFICIENCY AND LOSSES IN THERMAL POWER PROJECTS
I. Basis quantities to be taken into
account:
...
...
...
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QB: Thermal energy produced by
boilers during the combustion of fuel (coal) (J/h);
QT: Thermal energy supplied for
turbine (J/h)
ηB: Steam Generator Efficiency ηB
= QT/QB. Steam Generator Efficiency supplied by
manufacturer;
HT: Turbine Heat Rate: value of Turbine
Heat Rate supplied by turbine manufacturer; ηT: Turbine Efficiency.
Turbine Efficiency is determined by the formula ηT = 3.598/HT;
Thermoelectric Technical Specifications has
a corresponding list of basic concepts and methods of calculation of the
criteria as follows:
Basic concept
Symbol, formula
Plant load factor (PLF)
Tpt= Tvh/ 8760
...
...
...
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Nominal generating capacity of Unit of
100% and 75% of capacity (RO100; RO75)
P100; P75 (kW)
Turbine Efficiency
ηT (%)
Steam Generator Efficiency (SGE)
ηB (%)
Plant Loss (PL)
∆Plant (%)
Automatic Coefficient
...
...
...
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Station Heat Rate (SHR)
HT= 3,598 x 100/ ηT
(kJ/kWh)
Plant Heat Rate
HP = 3,598/[( ηB x
3,598/HT)x(1 - ∆Plant)x(1(kJ/
Fuel Unit Price
Ufuel (USD/106kJ)
Energy produced by a thermoelectric
generating station in 1 year
...
...
...
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Fuel price of a thermoelectric generating
station in 1 year
G = 8760x P100(P75)xTpt
x Ufuel xHPx10-6(USD)
= WxUfuel xHPx10-6(USD)
Project life (n)
30 years
Interest rates payable annually (R)
10%
Discount Coefficient (CF)
Kck= [(1+R)n-1]/
Rx(1+R)n
...
...
...
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PTtbgq = (3xP100 +
P75)/4
Investment rate
N (USD/kW)
Unit price of electricity for losses in the
plant (automatic, MBA losses, ..)
C = 0.06 USD/kWh
II. Basic criteria and method for
calculating fines and adjusting.
According to the above quantities, money of
(losses) for the Functional Guarantees that are lower than those required for
the life of the project shall be calculated:
(i) Between the Bidding Documents and the
Bid;
(ii) Between the Functional Guarantees in
the Contract with the actual measured values when taking over;
...
...
...
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Adjust according to investment rate of
similar plants and multiply by the increase coefficient (if compensated
capacity is needed for shortage)
2. Value of fines for of weighted average
heat rate of turbine: this value is calculated based on the increase of fuel
costs due to the increase of weighted average heat rate
U100 = 4.186 x8760xP100xTptx
UfuelxKck xHP/HT (kcal/kUSD) = 4.186xG100xKck
/HT
U75 = 4.186 x8760xP75xTptx
UfuelxKck xHP/HT (kcal/kUSD) = 4.186xG75xKck
/HT
UTtbgq = (3x U100 + U75)/4
3. Value of fines for steam generator
efficiency: this value is calculated based on the increase of fuel costs due to
the decrease of steam generator efficiency.
VηB= GxKck/10xηB
(USD/0,1%)
4. Value of fines for automatic-capacity
losses, increase transformer losses: this value is calculated on the basis of
increased energy costs due to increased self-capacity and transformer losses.
Ztd= Cx8760xTptx Kck
(USD/kW)
...
...
...
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With a thermal power plant, two stations,
each station with a capacity of 600.000kW with the following parameters:
Definition
Symbol, formula
Plant load factor (PLF) with
Tvh= 6.500h
Tpt = Tvh/ 8760 =
0.742 (74,2%)
Nominal generating capacity of station of
100% and 75% of capacity (RO100; RO75)
P100 = 600,000kW;
P75 = 450,000kW
...
...
...
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ηT100= 89%; ηT75=
88%
Steam Generator Efficiency (SGE)
ηB100= 47%; ηB75=
46,5%
Plant Loss (PL)
∆Plant 100(75)(%) = 0.5%
Automatic coefficient
Ktd100 (%) = 8%; Ktd75
(%) = 8.5%
Station Heat Rate (SHR)
HT100 = 3,598 x 100/ηT100
(kJ/kWh)= 7,660kJ/kWh
...
...
...
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Plant Heat Rate
HP100 = 3,598/[(ηB100 x
3,598/HT100)x(1 - ∆Plant)x(1 - Ktd100)]
= 9,455(kJ/kWh)
HP75 = 3,598/[(ηB75 x
3,598/HT75)x(1 - ∆Plant)x(1 - Ktd75)]
= 9,455(kJ/kWh)
Fuel Unit Price
Ufuel (USD/106kJ)=
2,57USD/ 106kJ
Energy produced by a thermoelectric
generating station in 1 year
W = 8760x P100(P75)xTpt
(kWh)=
...
...
...
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G = 8760x P100(P75)xTptx
UfuelxHPx10-6(USD)
= Wx UfuelxHPx10-6(USD)
= 94,718,083 USD
(73,019,864 USD)
Project life (n)
30 years
Interest rates payable annually (R)
10%
Discount Coefficient (CF)
Kck= [(1+R)n-1]/
Rx(1+R)n
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PTtbgq= (3xP100 + P75)/4
Investment rate
N (USD/kW) = 1,200USD/kW
Unit price of electricity for losses in
the plant (automatic, MBA losses, ..)
C = 0.06 USD/kWh
Applying the formula in Section B above, we
get:
(1) A fine for a decline in generating
capacity compared to the guaranteed value of station N = 1,200USD / kW
(2) A fine for an increase in turbine heat
rate compared to the guaranteed value
U100 = 4.186 x8760xP100xTptx
UfuelxKck xHP/HT (kcal/kUSD)
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U75 = 4.186 x8760xP75xTptx
UfuelxKck xHP/HT (kcal/kUSD)
= 4.186xG75xKck/HT
= 296,492 USD/kcal
UTtbgq= (3xU100 + U75)/4=
370,615 USD/ kcal, which is rounded up to 370,600 USD/kcal
(3) A fine for a decline in steam generator
efficiency compared to the guaranteed value
VηB100 = GxKck/10xηB100=
1,008,926 (USD/0,1%)
VηB75 = GxKck/10xηB75=
786,668 (USD/0,1%)
VηBtbgq = (3x VηB100
+ VηB75)/4= 953,366 (USD/0,1%), which is rounded up to 953,300
USD/0,1%
(4) A fine for an increase in losses
compared to the guaranteed value
Ztd= Cx8760xTptx Kck
(USD/kW)= 3,676 USD/kW, which is rounded up to 3,700 USD/kW
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Example 4: NOTES
FOR PREPARING A BILL OF QUANTITIES
1. General requirements
The contents and list of works shall be
prepared on the basis of design and survey collected up to the present time and
depending on the quantity control method for specified number of categories,
plan for dividing the work lists and value in the corresponding workload
column.
The unit price to be inserted in each item
in the Bill of Quantities by the Bidder will be understood as the Bidder will
have to perform all the work necessary to complete and handover to the Employer
a workload unit specified in this line and including not limited to the
following:
- Bidder’s responsibility to be fulfilled,
overhead charges, profits and the general costs of the Bidder, cost and social
responsibility of the Bidder in maintaining and promoting activities to fulfill
the obligations of this Contract.
- Taxes and fees, in addition to contents
that are listed separately in this Bill of Quantities.
- Costs of labor safety, environmental
protection without being separated in this Bill of Quantities.
- Prepare designs, conduct construction
methods as well as experimental and adjustment in accordance with regulations
to hand over the product to the Employer as required.
- Adjust and repair defects, if any.
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- All other tasks that arise in the
implementation process as well as the cost of maintaining the products’ state
to be transferred to the Employer in good operation as stipulated in the
Conditions of Contract.
The payment will be made only for the
quantity of completed works accepted by categories set forth in this Bill of
Quantities. The Employer is not responsible for paying for the works not
included in the Bill that are understood as responsibility fall on the Bidder
with costs having been allocated to the categories named respectively.
2. Measurement of acceptance of works
completed for payment
Except as specified in other method of measurement
of quantity acceptance, the method of measurement of quantity acceptance in
this Bill is to measure value of completed work sizes on the basis of the
provisions of the approved design drawings .
3. Fill the unit price for each item
Unit price and the corresponding value of
each item shall be filled completely. If the Bill of Quantities of the Bidder
is filled without unit prices, the value of the items will be adjusted
according to the provisions and methodology indicated in the Bidding Documents
and can be eliminated if a significant number of unit prices are left blank
exceeding the deviation limit as stipulated in the Bidding Documents.
4. Using alternative materials
For items in which alternative materials
are allowed for use, the unit price to be filled will be understood as costs
necessary to use appropriate materials to meet the prescribed criteria.
5. Monthly measurement of acceptance
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EXAMPLE OF
PREPARING BILL OF QUANTITIES FOR CONSTRUCTION CONTRACT X UNDER HYDROPOWER
PROJECT A
GRAND SUMMARY
Foreign Currency
Local Currency
Total
USD
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103
VND
Schedule A
General Items
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Intake gate and weir
Schedule C
Pressure pipelines
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Schedule D
Surge tank
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Schedule E
Valve house
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Schedule G
Plant
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Outtake gate
Schedule I
Power distribution station
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Schedule K
Operation house
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Schedule L
Downstream flow prevention
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Schedule M
Operation route
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Daywork costs
------
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Bid Price
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Signature of Contractor
A. General Items
No.
Payment conditions
Description
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Quantity
Foreign Currency
Local Currency
Total
Unit Price
Amount
Unit Price
Amount
Number specified
in Part II
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USD
USD
103 VND
103 VND
103 VND
Insurance
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20
110.1
Insurance of Equipment
Section
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30
Life and disability insurance
Section
...
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40
Third party liability insurance
Section
1
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50
Occupational accident insurance
Section
1
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Import of equipment
Section
1
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60
110.2
Customs procedures and duties
Section
1
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70
Guarantee fee for imported equipment
Section
1
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80
Import services
Section
1
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Accommodation and work establishments
Section
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90
110.3
Office
Section
1
...
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100
Store
Section
1
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110
Houses at job site
Section
1
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120
Health station
Section
1
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130
Services and temporary installations
Section
1
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Experimental facilities
Section
...
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180
110.5
Instruments
Section
1
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190
Equipment
Section
1
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200
Operating Expenses
Month
47
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210
Other equipment
Section
1
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220
Experiment facility demolition
Section
1
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Office
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480
120.2 (a)
Mobile cabin
m2xmonth
2.000
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500
120.2 (b)
Additional power supply at Facilities
kWh
2.000
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Other facilities
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Staff and support staff
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120.4
Technical worker
monthly wage
100
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510
Ordinary worker
monthly wage
150
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520
Staff
monthly wage
200
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530
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B. Intake gate and weir
B1 Earthwork, rock reinforcement:
No.
Payment
conditions
Description
Unit
Quantity
Foreign Currency
Local Currency
...
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Unit Price
Amount
Unit Price
Amount
USD
USD
103
VND
103
VND
...
...
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Site preparation
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water supply and drainage
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211.11
Canal diversion and protection works
LS
1
...
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Roofing
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Dig
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220.11
Excavation
m3
735,300
...
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220.13
Excavation on rock
m3
59,600
...
...
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Rock anchorage
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251.11
Screw
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(a) of 25 mm in diameter and 3m in length
u
25
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251.12
Fastener
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(a) of 20 mm in diameter
m
100
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(b) of 25 mm in diameter
m
30
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After anchorage
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252.11
(a) Installation of equipment
u
20
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(b) drilling and cable
m
280
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(c) Anchor head
u
20
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510.13
Vertical steel pipes
kg
3.400
...
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252.12
Tensile Testing
u
1
...
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Roof coating
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431.11
Mortar coating of 500 mm in thickness
m2
200
...
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420.13
Welded wire mesh
kg
300
...
...
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Grafting and finishing
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320.22
Selective rock compaction
m3
1.170
...
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320.23
Random rock compaction
m3
210
...
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320.24
Gravel
m3
6.920
...
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320.26
Sand bet
m3
2.400
...
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Testing drill
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240.11
Equipment installation
u
6
...
...
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240.13
Continuous core drilling
m
180
...
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240.21
Water pressure experiment
u
10
...
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Drilling to place monitoring equipment
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240.11
Equipment installation
u
2
...
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240.13
Continuous core drilling
m
80
...
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No.
References
Description
Unit
Foreign Currency
Local Currency
Total
Unit Price
Unit Price
...
...
...
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USD
103 VND
103
VND
110.71
Labor
...
...
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10
Laborer
hour
20
...
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hour
30
Technical worker level 5 and higher
hour
...
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40
Electricity operator
hour
50
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Crane operator
hour
110.72
Equipment
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60
Air compressor 50m3/h
hour
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Air compressor 100 m3/h
hour
80
Crane of 5 metric tons
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90
Mobile crane of 15 metric tons
hour
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100
Mobile crane of 20 metric tons
hour
110
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hour
120
Vibratory compactor 225
hour
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130
Plate compactor 22
hour
180
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Backacter 200/400 hp
hour
350
Cat D5 Tractor or similar (tiller blade
and dozer blade)
hour
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360
Cat D6 Tractor or similar (tiller blade
and dozer blade)
hour
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Cat D7 Tractor or similar (tiller blade
and dozer blade)
hour
380
Cat D8 Tractor or similar (tiller blade
and dozer blade)
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390
Excavator 150 hp
hour
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400
Excavator 270 hp
hour
410
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hour
420
Crusher more than 150 hp
hour
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430
Generator 5 kVA max
hour
440
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Generator 5/25 kVA max
hour
450
Generator 25/50 kVA max
hour
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460
Power generator
hour
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110.73
Material
470
Sand
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480
Ballast 2x4
m3
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Other requirements
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Example 5. TECHNICAL SPECIFICATIONS AND
PACKAGE'S REQUIREMENTS
Description
Section 0110: General requirements
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Section 0211: Plumping, surface water
supply and drainage
Section 0220: Excavation
Section 0230: Underground excavation (blast
hole drill)
Section 0231: Underground excavation (by
driller)
Section 0232: Vertical well drill
Section 0240: Anchor drilling
Section 0250: Steel anchor and concrete
filling
Section 0251: Rock anchor
Section 0252: Finishing rock anchor
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Section 0320: Landfill and filter
Section 0330: Roof protection by rocks
Section 0410: Finishing roof covering
Section 0420: Reinforced work
Section 0430: Concrete
Section 0431: Spraying mortar
Section 0432: Installation of underground
concrete slabs
Section 0440: Installation of joints in
tunnels
Section 0510: Fabrication of steel rebars
and metal structures
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Section 0610: Fabrication and installation
of wood structures
Section 0620: Floor concrete
Section 0622: Ceramic tile
Section 0623: Painting
Section 0630: Installation of hanging
panels
Section 0640: Doors and visors
Section 0641: Decorative wood work
Section 0650: Installation of sanitary ware
Section 0661: Essential electrical
equipment
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Section 0663: Lighting system and socket
Section 0664: Cables and wires
Section 0665: Air ventilation and condition
Section 0666: Communications system
Section 0667: Fire prevention
Section 0710: Fabrication shop
Section 0810: Construction roads and yards
Section 0820: Reinforcing yards and roads
Section 0910: Other sections
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0110. GENERAL
REQUIREMENTS
Description
1. General
1.1 Guidelines for reading and referring to
other Sections ..............................................
1.2 Cooperation with other Contractors .........................................................................
2. General description of Project
3. Scope of work
3.1. Additional survey ..................................................................................................
3.2 Completion ............................................................................................................
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3.4 Other equipment under management and
operation of the Contractor ......................
3.5 Equipment on site not belonging to the
Contractor .................................................
4. Construction ground
4.1 Location ................................................................................................................
4.2 Design and basic data ...........................................................................................
4.3 Entry infrastructure ................................................................................................
5. Proposals and requirements for upgrade
of entries
6. Access to and use of ground
6.1 Ground design .......................................................................................................
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6.3 Facilities outside site ground ..................................................................................
6.4 Right to use existing facilities .................................................................................
7. Equipment provided for the Contractor by
the Employer
7.1 General rules .........................................................................................................
7.2 Power supply ........................................................................................................
7.3 Entries ..................................................................................................................
8. Facilities provided for consultants and
the Employer by the Contractor
8.1 General provisions .................................................................................................
8.2 Site offices ..........................................................................................................
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9.1 General provisions .................................................................................................
9.1.1 Lists provided by the Contractor ...........................................................................
9.1.2 Ground planning and Facilities
subject to the Contractor’s approval...........................
9.1.3 Cleaning and maintenance ....................................................................................
9.2 Residential area of the Contractor ..........................................................................
9.2.1 General services .................................................................................................
9.2.2 Housing for workers .............................................................................................
9.3 Site experiment facilities ........................................................................................
9.4 Other Facilities on site ground ................................................................................
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9.6 Travelling on site ....................................................................................................
9.7 Power supply ........................................................................................................
9.7.1 Operation area of the Contractor ..........................................................................
9.7.2 Power supply for other household
consumers
.........................................................
9.8 Lighting .................................................................................................................
9.9 Water supply .........................................................................................................
9.9.1 Mobile water supply .............................................................................................
9.9.2 Industrial water supply .........................................................................................
9.10 Communications ..................................................................................................
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9.12 Signs and directions ............................................................................................
10. Services provided by the Contractor
10.1 Hygiene and environment .....................................................................................
10.1.1 Refusal of waste receipt and
cleaning ..................................................................
10.1.2 Road cleaning ....................................................................................................
10.1.3 Grove clearance ................................................................................................
10.2 Health facilities ....................................................................................................
10.2.1 Overview ...........................................................................................................
10.2.2 Emergency evacuation .......................................................................................
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10.3 Fire safety ...........................................................................................................
10.4 Physical protection ..............................................................................................
10.5 Control of weather and flood ................................................................................
10.5.1 Climate monitoring .............................................................................................
10.5.2 Control of lake water levels .................................................................................
10.6 Photographing current state of
construction site ......................................................
10.7 Maintenance and maintenance of
Facilities ............................................................
10.7.1 Maintenance of roads .........................................................................................
10.8 Support Facility consultants .................................................................................
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11. Construction Materials
11.1 The general control program .................................................................................
11.1.1 Overview ...........................................................................................................
11.1.2 The control program ...........................................................................................
11.1.3 The program proposed by the
Contractor ............................................................
11.1.4 The program prescribed in the
Contract ................................................................
11.1.5 Periodic meetings for control ...............................................................................
11.2 The general prohibitions for the Contractor
...........................................................
11.2.1 For materials and methods performed
by the Contractor.........................................
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11.3 Quality Management .............................................................................................
11.3.1 Control system and implementation
cycle ............................................................
11.3.2 Procedure for approval .......................................................................................
11.3.3 Regulation on materials and equipment
................................................................
11.3.4 Competence to decide of officials ........................................................................
11.3.5 Evaluation of work .............................................................................................
11.4 Procedure for approval ........................................................................................
11.4.1 Submission of data and program for
approval .......................................................
11.4.2 Monitoring at manufacturing plants ......................................................................
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11.4.4 Fabrication certificate .........................................................................................
11.4.5 Job log ..............................................................................................................
11.4.6 Testing certificate ..............................................................................................
11.4.7 Materials order ...................................................................................................
11.4.8 The procedures for accepting
materials ................................................................
11.4.9 Parts of major equipment ....................................................................................
11.5 Return product to the Contractor ...........................................................................
11.5.1 Weekly .............................................................................................................
11.5.2 Monthly .............................................................................................................
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12. Applicable standards, drawings and
written communication
12.1 Applicable standards and regulations ...................................................................
12.1.1 Symbol system .................................................................................................
12.1.2 Standards applicable at the site ..........................................................................
12.1.3 Applicable standards ..........................................................................................
12.1.4 Other standards not mentioned in the
list .............................................................
12.2 Drawings for the Contractor ..................................................................................
12.2.1 Drawings in the Bidding Documents......................................................................
12.2.2 Construction drawing ..........................................................................................
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12.2.4 Drawings checking .............................................................................................
12.2.5 The electrical and mechanical
drawings ...............................................................
12.3 The design and drawings made by the
Contractor ..................................................
12.3.1 Overview ...........................................................................................................
12.3.2 Construction work ..............................................................................................
12.3.3 Electronic equipment ..........................................................................................
12.4 Submission and approval .....................................................................................
12.5 Ownership of drawings and data ...........................................................................
12.6 Documents of consultants ....................................................................................
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13.2 Health and safety policy .......................................................................................
13.3 Rules for implementation of policy ........................................................................
13.4 Safety rooms .......................................................................................................
13.5 Control stations and handling toxic
substances, pollution ......................................
13.6 First aid ...............................................................................................................
13.7 Rescuers .............................................................................................................
13.8 Lighting and power supply ....................................................................................
13.9 Transportation of workers .....................................................................................
13.10 Safety for community .........................................................................................
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13.12 Blasting warning .................................................................................................
13.13 Lighting .............................................................................................................
14. Environmental Protection
14.1 Overview .............................................................................................................
14.2 Protection and planting fauna ...............................................................................
14.3 Protection of fauna ..............................................................................................
14.4 Storm control and prevention ................................................................................
14.5 Warehousing ........................................................................................................
14.6 Waste management ..............................................................................................
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14.8 Relations with the surrounding
community .............................................................
15. Inspection and testing
15.1 Scope of work .....................................................................................................
15.2 Overview .............................................................................................................
15.3 Landmark navigation system ................................................................................
15.3.1 Major positioning system ....................................................................................
15.3.2 Site positioning system.......................................................................................
15.3.3 Auxiliary landmarks and the frame of
reference.....................................................
15.4 Protection and replacement of landmark
locator ....................................................
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15.5.1 Original foundation .............................................................................................
15.5.2 Excavation and underground survey ....................................................................
15.5.3 Trans-digging tunnel ...........................................................................................
15.6 Starting work .......................................................................................................
15.6.1 Overview ...........................................................................................................
15.6.2 Additional requirements before
immersion work...................................................
15.7 Cross control .......................................................................................................
15.8 Regulations on limited ground and
height for equipment installation........................
16. Surface Water Treatment
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16.2 Handling of ground ..............................................................................................
16.2.1 Excavation ........................................................................................................
16.2.2 Road .................................................................................................................
16.2.3 Tunnels .............................................................................................................
16.3 Underground work ................................................................................................
16.3.1 Overview ...........................................................................................................
16.3.2 Control of quarry water .......................................................................................
16.3.3 Groundwater Treatment ......................................................................................
16.4 Pumping water from the work site .........................................................................
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16.6 Water Collection ...................................................................................................
17. Switch line and control river
18. Measurement and Payment
18.1 General rules ........................................................................................................
...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
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18.1.1 Bill of Quantities and Contract
Price.....................................................................
...................................................................................................................................
...................................................................................................................................
18.1.2 Payment list and description................................................................................
...................................................................................................................................
...................................................................................................................................
18.1.3 Price and items included in the
Price....................................................................
...................................................................................................................................
18.2 Contract Price Schedule A.....................................................................................
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...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
18.2.1 Reference for payment of insurance
110.1: lump sum items ..................................
...................................................................................................................................
...................................................................................................................................
18.2.2 Payment Reference ...........................................................................................
0210. 0210. THE SITE PREPARATION
1. Overview
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1.2 Related works ........................................................................................................
1.2.1 Related parts .......................................................................................................
1.2.2 Related works .....................................................................................................
1.3 Definitions .............................................................................................................
1.4 Standards and regulations .....................................................................................
1.4.1 The reference documents ....................................................................................
1.5 Management and Quality Certificates ......................................................................
1.5.1 The deviation and adjustments .............................................................................
1.6 Submission and approval .......................................................................................
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3. Performance ...........................................................................................................
3.1 Fences around Facilities .........................................................................................
3.2 Signboards ...........................................................................................................
3.3 Hygiene and cleaning .............................................................................................
3.4 Clearance of debris ................................................................................................
3.5 Protection of other areas ........................................................................................
3.6 Waste dump ..........................................................................................................
3.7 Construction ground and roads ..............................................................................
4. Measurement and Payment.