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THE MINISTRY OF
PLANNING AND INVESTMENT
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THE SOCIALIST
REPUBLIC OF VIETNAM
Independence– Freedom – Happiness
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No.
16/2016/TT-BKHDT
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Hanoi, December
16, 2016
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CIRCULAR
ON
GUIDELINES FOR PRE-QUALIFICATION DOCUMENT, BIDDING DOCUMENTS FOR SELECTION OF
INVESTORS CARRYING OUT PROJECTS USING LAND
Pursuant to the Law on bidding No. 43/2013/QH13
dated November 26, 2013;
Pursuant to the Government's Decree No.
116/2008/ND-CP dated November 14, 2008 defining the functions, tasks,
entitlements and organizational structure of the Ministry of Planning and
Investment;
Pursuant to Government’s Decree No.
30/2015/ND-CP dated March 17, 2014 on guidelines for the Law on Investment in terms
of selection of investors;
At the request of Director of Public Procurement
Agency, the Minister of Planning and Investment promulgates a Circular on
guidelines for pre-qualification documents, bidding documents for selection of
investors carrying out projects using land).
Article 1. Scope
This Circular provides guidelines for
pre-qualification documents, bidding documents for projects using land under
scope of regulation prescribed in Clause 3 Article 1 of the Law on bidding No.
43/2013/QH13 and Point b, Clause 1 Article 1 of Decree No. 30/2015/ND-CP as
follows:
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2. The Form of Bidding Documents for selection of
investors carrying out projects using land (Form No. 02) shall be used for
projects using land consisting of pre-qualification process.
Article 2. Regulated entities
This Circular applies to agencies, organizations,
and individuals that participate in or are involved in the selection of
investors carrying out projects using land under the scope of regulation
prescribed in Article 1 of this Circular.
Article 3. Using Forms of
Pre-qualification Document, Bidding Documents on selection of investors
carrying out projects using land
1. According to the scope, nature, and section of
each project, each Competent Person, Procuring Entity may provide appropriate
requirements in consideration of rules of competition, equity, transparency,
and economic effectiveness during the process of preparation, evaluation, and
approval for Pre-qualification Documents and Bidding Documents; compliance with
law on bidding; setting conditions for the purposes of restricting Investors from
participation or create advantages for one or multiple investors leading unfair
competition.
2. With regard to projects without
pre-qualification process prescribed in Article 16 and Clause 2 Article 87 of
Decree No. 30/2015/ND-CP, the Bidding Documents shall be made according to the
Form No. 02 that is necessarily amended and added requirements for Investor's
qualification prescribed in Form No. 01.
3. With regard to projects using direct contracting
form prescribed in Point a Clause 3 Article 9 of Decree No. 30/2015/ND-CP, the
request for proposals shall be made according to the Form No. 02, not including
contents related to qualification criteria of Investor and comparison and
ranking of Investors satisfying requirements pertaining to finance and commerce
provided that requirements for update of qualification shall be specified.
4. With regard to projects using direct contracting
form prescribed in Point b, c Clause 3 Article 9 of Decree No. 30/2015/ND-CP,
the request for proposals shall be made according to the modified Form No. 02
with necessary amendments and addition of requirements for Investor's
qualification prescribed in Form No. 01.
5. In the above-mentioned Forms, italic words will
be contents that are instructional, illustrated and specified based on the
size, nature and aspects of each project.
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According to nature, scope, and field of each
specific project, Procuring Entity shall formulate a draft contract in
accordance with this Circular and enclose it to the Bidding Documents,
specifying Articles, Clauses of the contract as basis for preliminary
negotiation, negotiation, finalization, and signing of the contract.
Article 5. Implementation
1. This Circular comes into force from February 6,
2017. This Circular replaces Circular No. 03/2009/TT-BKHDT dated April 16, 2009
of the Ministry of Planning and Investment on guidelines for selection of
investors carrying out projects using land.
2. Ministries, ministerial-level agencies,
Governmental agencies, other agencies of central government, People’s
Committees, relevant organizations and individuals shall implement this
Circular. Difficulties that arise during the implementation of this Circular
should be reported to the Ministry of Planning and Investment for
consideration./.
MINISTER
Nguyen Chi Dung
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BIDDING
DOCUMENTS FOR SELECTION OF INVESTORS CARRYING OUT PROJECTS USING LAND
(Form No.
01)
(Issued
together with Circular No. 16/2016/TT-BKHDT dated December 16, 2016 of the
Ministry of Planning and Investment on guidelines for request for
prequalification, bidding documents for selection of investors carrying out
projects using land)
PREQUALIFICATION
DOCUMENT
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Project’s
name: _________________________
[insert the
project’s name]
Issued on: _________________________________
[insert
date of issuing invitation for bids for Investors]
Issued together
with Decision: _________________________
[insert
number and date of the Decision on approval for the pre-qualification document]
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Procuring
Entity
[name, signature, seal]
SUMMARY
PART 1. PRE-QUALIFICATION PROCEDURE
Chapter I. Instructions to Investors
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Chapter II. Bid Data Sheet
Each item in Chapter I referred to BDS must be
specified in the respective item of Chapter II to each package.
Chapter III. Evaluation procedure and criteria
This Chapter specifies the process and criteria for
evaluation of Application.
Chapter IV. Application Forms
This Chapter specifies the forms to be submitted
with the Application.
PART 2. PROJECT
This Chapter provides information about the project
in order for Investors to prepare Applications.
APPENDIX. PRELIMINARY PLAN
FOR COMPENSATION AND LAND CLEARING
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ABBREVIATIONS
BDS
Bid Data Sheet
ITI
Instructions to Investors
Application
Application for Pre-qualification
Bid
Bid
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Prequalification Document
Bidding Documents
Bidding Documents
Law on Bidding
Law on Bidding No. 43/2013/QH13
Decree No. 30/2015/ND-CP
Government’s Decree No. 30/2015/ND-CP dated March
17, 2015 on guidelines for the Law on bidding in terms of selection of
bidders
PART
1. PRE-QUALIFICATION PROCEDURE
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1. Pre-qualification contents
1.1. The Procuring Entity with name and address
as defined in BDS invites Investors to submit Application as prescribed in
Part 2 - Project.
1.2. Preliminary estimate of expenses associated
with the project, minimum price specified in the BDS.
1.3. Requirements pertaining to equity and
borrowed capital are defined in BDS.
1.4. Basic information on the Project is
specified in BDS.
2. Fraud and Corruption
2.1. Corrupt practice.
2.2. Take advantage of positions, powers aiming
to interfere illegally in a bidding process.
2.3. Collusive practice, including the following
acts:
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b) Agreeing that one party or parties jointly
prepare(s) Prequalification Document response or Bid so that one party may
win Bid.
2.4. Fraudulent practice, including the following
acts:
a) Providing a wrong presentation intentionally
or falsifying information, documents of a Investor with the aim to obtain
financial benefits or other benefits or with the aim to avoid any obligation;
b) Individuals who directly assess the
Prequalification Document response, Bid, and pre-qualification results,
results of Investor selection provide wrong reports or untrue information
falsifying the results of Investor selection;
c) Investors intentionally provide dishonest
information in the Application, Bid falsifying the result of Investor
selection.
2.5. Interference practice, including the following
acts:
a) Destroying, cheating, changing, hiding proof
or reporting contrary to the truth; threatening, disturbing or suggesting
with any Investor with the aim to prevent the clarification of corrupt,
fraudulent or conclusive practice with authorities in charge of supervisions,
inspections and audit;
b) Impeding Investors, authorities in charge of
supervision, inspection and audit.
2.6. Inequality and intransparency, including the
following acts:
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b) Formulating and engaging in evaluation of the
Prequalification Document, Bidding Documents of the same package;
c) Engaging in evaluation of the Bid and
assessing the prequalification results, results of Investor selection of the
same package;
d) Any individual of the Procuring Entity
directly participates in the Investor selection process, or participates in
an expert group or evaluation group for pre-qualification results, results of
Investor selection, or a Head of the competent authority, the Procuring
Entity has packages of which his or her natural parent, parent-in-law,
spouse, natural child, adopted child, son or daughter-in-law or sibling is a
Investor or a legal representative of the Procuring Entity;
dd) Applying a method of Investor selection other
than National Competitive Bidding upon the unsatisfaction of requirements
prescribed in the Law on bidding;
2.7. Disclosing or receiving the following
documents in terms of the Investor selection process, other than the cases
prescribed in Point e Clause 8 Article 73, Point 1 Clause 3 Article 75,
Clause 7 of Article 76, Clause 7 of Article 78, Point d Clause 4 of Article
92 of the Law on Bidding:
a) Contents of the Prequalification Document, the
Bidding Documents before the issuing time as prescribed;
b) Contents of Application, Bid, notebooks and
minutes of bid consideration meetings, comments and evaluation regarding each
Application, Bid prior to the announcement of the pre-qualification results,
results of Investor selection;
c) Contents of Requests for Clarification of
Application, Bid made by the Procuring Entity and responses of the Investor
during the process of evaluation of Application, Bid prior to announcement of
the pre-qualification results, results of Investor selection;
d) Reports of the Procuring Entity and expert
group, evaluation reports, reports of consulting Investor, reports of
relevant specialized agencies during the Investor selection process prior to
announcement of the pre-qualification results, results of Investor selection;
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e) Other documents during the Investor selection
process which are stamped "confidential" as prescribed by law.
3. Investors’ eligibility
An Investor (independent or each party of the
joint venture) is eligible when satisfying the following conditions:
3.1. Have been granted an enterprise registration
certificate, an establishment decision or equivalent issued by the competent
authorities of the country in which the Investor is operating;
3.2. Keep independent accounting records.
3.3. Be not undergoing dissolution process, are
not thrown into bankruptcy, and do not incur bad debts as prescribed by law.
3.4. Ensure the competitiveness in bidding as
prescribed in the BDS.
3.5. Have registered on national bidding network.
3.6. Be not banned from bidding as prescribed in
law on bidding.
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4. Key contents of the Prequalification
Document
4.1. The Prequalification Document consists of
Part 1, Part 2, Appendix in conjunction with any Addendum to the
Prequalification Document (if any) as defined in the ITB Section 7 (if any).
The Prequalification Document specifically includes the following contents:
Part 1. Pre-qualification procedure
- Chapter I. Instructions to Investors
- Chapter II. Bid Data Sheet
- Chapter III. Application Evaluation Process and
Criteria
- Chapter IV. Application Forms
Part 2. Project
Appendix: Preliminary plan for compensation
and land clearing
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4.3. The Procuring Entity is not responsible for
the accuracy and completeness of the Prequalification Document,
Prequalification Document clarification, minutes of pre-bid meeting (if any)
or addenda to the Prequalification Document as specified in ITB Section 7 if
they were not obtained directly from the Procuring Entity.
4.4. The Investor must examine all instructions,
BDS, forms, project, and other requirements in Prequalification Document to
create their Applications.
5. Prequalification Document clarification,
pre-qualification meeting
5.1. A prospective Investor requiring any
clarification of the Prequalification Document shall contact the Procuring
Entity according to the address prescribed in ITB Section 1.1. in writing at
least 05 working days before the deadline for submission of Prequalification
Document responses as prescribed in ITB Section 16 or ask questions in the
pre-bid meeting (if any) as specified in ITB Section 5.2.
The Procuring Entity will respond in writing to
any request for clarification and forward copies of its response to all those
who have acquired the Prequalification Document directly from it, including a
description of the inquiry but without identifying its source. Should
the Procuring Entity deem it necessary to amend the Prequalification Document
as a result of a clarification, it shall do so following the procedure under
ITB Section 7.
5.2. In exceptional circumstances, the Procuring
Entity shall hold a Pre-Bid Meeting if provided for in the BDS. The purpose
of the meeting will be to clarify issues and to answer questions on any
matter that may be raised in connection with the Prequalification Document.
The Investor is requested, as far as possible, to submit any question in
writing, to reach the Procuring Entity before the Pre-Bid Meeting.
Minutes of the Pre-Bid Meeting shall include: the
text of the questions rose (without identifying the source), and the
responses given by the Procuring Entity. The Prequalification Document
clarification shall be made and transmitted to all Investors who have
acquired the Prequalification Document from the Procuring Entity. The minutes
of Pre-Bid Meeting are different from the Prequalification Document addendum.
Absence from the Pre-Bid Meeting is not a reason for disqualifying an
Investor. Should the Procuring Entity deem it necessary to amend the
Prequalification Document as a result of a Pre-Bid Meeting, it shall do so
following the procedure under ITB Section 7.
6. Site Visit
6.1. The Investor and any of its partners (if
any) will be granted permission by the Procuring Entity to access project
site, but only upon the express condition that the Investor, its partners
will release and indemnify the Procuring Entity from and against all
liability in respect thereof. The Investor, its partners will be responsible
for accidents, loss or damage to property, and any other loss, damage, costs,
and expenses incurred as a result of the inspection. In exceptional circumstances,
the Procuring Entity shall provide the Investor with guidelines for Site
Visit as specified in BDS.
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7. Amendment of Pre-qualification Document
7.1. At any time prior to the deadline for
submission of applications, the Procuring Entity may amend the
Pre-qualification Document by issuing addenda. Any addendum issued, including
the decision on amendment and amending contents shall be part of the
Prequalification Document.
7.2. The addendum shall be communicated in
writing to all who have obtained the prequalification document from the
Procuring Entity (by hand, by post, fax, or email).
7.3. Each addendum shall be sent to all Investors
who have obtained the Pre-qualification Document directly from the Procuring
Entities within a given time as specified in the BDS. To give prospective
Investors reasonable time in which to take an addendum into account in preparing
their applications, the Procuring Entity may extend the deadline for
submission of applications, pursuant to ITI Section 16.2. The Investor must
notify the Procuring Entity of the receipt of the addendum in writing, by
post, via fax or email.
8. Cost of Applications
The Investor shall bear all costs associated with
the preparation and submission of its application. The Procuring Entity will
in no case be responsible or liable for those costs.
9. Language of Application
The application, as well as all correspondence
and documents relating to the prequalification exchanged by the Investor and
the Procuring Entity, shall be written in the language prescribed in the BDS.
10. Documents comprising the Application
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10.1. Application Submission Form, in accordance
with ITI Section 11;
10.2. Documentary evidence establishing the
Investor’s eligibility to prequalify, in accordance with ITB Section 11;
10.3. Power of Attorney using Form Appendix 02 of
Chapter IV - Application Forms (if necessary);
10.4. Joint Venture Agreement (for any Investor
in a Joint Venture-JV) using Form PL 03 Chapter IV - Application Forms;
10.5 Documentary evidence establishing the
Investor’s qualifications, in accordance with ITI Section 12;
10.6. Any other document required as specified in
the BDS.
11. Application Submission Form
11.1. The Investor (for any independent Investor)
shall prepare an Application Submission Sheet using the form PL 01 furnished
in Chapter IV- Application Forms, with signature and seal (if any) of the
Investor’s legal representative (legal representative or authorized
representative; in case of authorization, the Investor must attach the Power
of Attorney using the form PL 02 Chapter IV – Application Forms or the copy
of the Company’s Charter, Decision on establishment of branch or other
documentary evidence establishing the authority of the authorized
representative).
11.2. The Investor (for any Investor in a joint venture)
shall prepare an Application Submission Sheet using the form PL 01 furnished
in Chapter IV- Application Forms, with signatures and seals (if any) of each
JV's Party’s legal representative or of the signature and seal of a JV's
Party on behalf of the JV as specified in the Joint Venture Agreement (if
any).
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12. Documentary evidence establishing the
Investor’s eligibility and qualifications
12.1. Documents establishing the Investor’s
eligibility, in accordance with BDS.
12.2. Documents establishing the qualifications
of the Investor, including:
a) Investor’s eligibility using Forms in Part B
of Chapter IV - Application Forms;
b) Other documents in accordance with BDS.
13. Period of Validity of Application
13.1. The Application shall remain valid for the
period which is not shorter than the period specified in the BDS. The
Application valid for a shorter period shall not be considered further.
13.2. In exceptional circumstances, the Procuring
Entity may request Investors to extend the validity period of the Application
before the expiration date. If the Investor refuses the extension of the
Application, such Application shall not be considered further. The Investor
that accepts the request for extension may update the qualifications during
the Application Evaluation. The request for extension and the responses shall
be made in writing.
14. Format and Signing of Application
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If there any amendments to or replacement for
Application, the Investor shall prepare one original and a number of
photocopies of the Application as prescribed in the BDS. The cover of the
documents comprising the Application shall be clearly marked “MODIFICATION
ORIGINAL”, “SUBSTITUTION ORIGINAL”, “SUBSTITUTION COPY”.
14.2. The Investor shall be responsible for the
discrepancy between the original and the photocopies. In the event of any
discrepancy between the original and the copies does not lead to any change
to the rank of the Investor, the original shall prevail. In the event of any
discrepancy between the original and the copies leading any change to the
rank of the Investor, the Application shall be rejected.
14.3. The original of Application shall be typed
or written in indelible ink and have page numbers. Application Submission Form,
clarifying documents (if any), and other forms prescribed in Chapter IV -
Application Forms must bear the signature and seal of the Investor’s legal
representative or authorized representative (if any). The authorized
representative must obtain a Power of Attorney using form 02 of Chapter IV –
Bidding Forms or a copy of the Company Charter, a certified Decision on
Establishment of branch or other documents proving the competence of the
authorized representative, and it shall be submitted together with the
Technical Proposal and Financial Proposal.
14.4. If the Investor is a joint venture, the
Application must bear the signatures of legal representatives or all JV’s
Parties or the Party that represents the Joint Venture according to the Joint
Venture Agreement. The Joint Venture Agreement must bear the signatures of
legal representatives of all JV’s Parties.
14.5. Any interlineations, erasures, or
overwriting shall be valid only if they are signed or initialed by the person
signing the Application Submission Form.
15. Sealing and Marking of Application
15.1. The Application contains the original and
the copies and clearly marks it “APPLICATION”.
If there is any modification or replacement of
Application, the modified or substituted documents (including the original
and the copies) shall be put into envelopes and clearly mark it
“MODIFICATION”, “SUBSTITUTION”.
These envelopes: Application, modified
application, substituted application shall be sealed. The sealing of
envelopes shall comply with regulations provided by the Investor.
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a) bear the name and address of the Investor;
b) be addressed to the Procuring Entity in
accordance with ITI Section 1.1;
c) bear the project’s name specified in ITI
Section 1.4;
d) bear a warning: “not to open before the bid
opening time”.
15.3. In case Application contains multiple
documents, the investor needs to pack the whole documents in way that ensures
convenient reception and storage of Application, ensures the integrity of
Application to avoid loss or missing.
15.4. If the envelopes are not sealed or the
seals thereof are lost during the process they are transferred to the
Procuring Entity, or they are not marked as required in ITI Sections 15.1.
and 15.2, the Investor shall be responsible for those violations. The
Procuring Entity will assume no responsibility for the confidentiality of the
Application if the Investor fails to comply with above regulations.
16. Deadline for the submission of Bids
16.1. Investors may submit their applications at
the Procuring Entity’s address in accordance with ITI Section 1.1. and no
later than the deadline for submission of Bid specified in the BDS. The
Procuring Entity shall receive applications of all Investors submitted before
the deadline for submission of Application, including those who have not
bought or received the Pre-qualification Document from the Procuring Entity.
Any Investor that has not bought the Pre-qualification Document must pay the
Procuring Entity an amount equal to the selling price for a set of
Pre-qualification Document before their applications are received.
16.2. The Procuring Entity may extend the
deadline for submission of Application by amending the Pre-qualification
Document in accordance with ITI Section 7. in which case all rights and
obligations of the Procuring Entity and Investors previously subject to the
deadline shall thereafter be subject to the deadline as extended.
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17. Late Applications
The Procuring Entity shall not consider any
Application that arrives after the deadline for submission of Applications.
Any Application received by the Procuring Entity after the deadline for
submission of Applications shall be declared late, rejected and returned
unopened to the Investor.
18. Modification, Substitution, and Withdrawal
of Applications
181. An Investor may modify, substitute, or
withdraw its Application after it has been submitted by sending a written
notice, duly signed by a legal representative or an authorized representative
attached with a Power of Attorney using Form Appendix 02 of Chapter IV -
Application Forms or photocopies of Company’s Charter, Decision on
establishment of branch or other documentary evidence establishing the
authority of the authorized representative and the Application.
18.2. The corresponding substitution or
modification of the Application must accompany the respective written notice.
All notices must be:
a) submitted in accordance with ITI Sections 14
and 15, and in addition, the respective envelopes shall be clearly marked
“MODIFICATION” or “SUBSTITUTION”;
b) received by the Procuring Entity prior to the
deadline prescribed for submission of Bid, in accordance with ITI Section 16.
18.3. The written notice of Application
withdrawal must satisfy the following:
a) the respective envelopes shall be clearly
marked “WITHDRAWAL”;
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Applications requested to be withdrawn shall be
returned unopened to the Investors.
18.4. Only written notices of modification,
substitution or withdrawal of Application are received prior to the deadline
for submission of Applications shall be accepted.
19. Opening of Applications
19.1.Except for late Applications prescribed in
ITI Sections 17 and Applications requested to be withdrawn in accordance with
ITI Section 18.3, all Technical Applications received prior to the deadline
for submission of Applications shall be opened and read out information
prescribed in ITI Section 19.2. The Opening of Applications shall be
held in public at the address, date and time specified in the BDS in the
witness of participants being Investors’ representatives and relevant
agencies and organizations. The Opening of Applications shall be conducted
regardless of the absence of any Investor’s representative. Only envelopes
that are opened and read out at the Opening of Applications shall be
considered further.
19.2. The Opening of Applications shall be
conducted to every Application according to the following procedures:
a) The seals shall be checked;
b) All envelopes, including original, modified or
substitute (if any) shall be opened and read out: the name of Investor, the
validity period of Application, the number of original copies, photocopies
and other details as the Procuring Entity may consider appropriate;
c) The representative of the Procuring Entity
shall countersign the original of Application Submission Form, Power of
Attorney of Investor’s legal representative (if any), Joint Venture Agreement
(if any). No Application shall be rejected at opening of Applications except
for late bids, in accordance with ITI Section 17.
19.3. With regard to Applications requested to be
withdrawn
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19.4. With regard to Applications requested to be
modified
Envelopes marked “MODIFICATION” shall be opened
and read out and the corresponding Applications shall not be opened, before
the ORIGINAL is opened. No Application modification shall be permitted unless
the corresponding modification notice contains a valid authorization to
request the modification.
19.5. With regard to Applications requested to be
substituted
Envelopes marked “SUBSTITUTION” shall be opened
and read out and exchanged with the corresponding Application being
substituted. The substituted shall not be opened, but returned to the
Investor. No Application substitution shall be permitted unless the
corresponding substitution notice contains a valid authorization to request
the substitution.
19.6. The Procuring Entity shall prepare a record
of the Bid opening that shall include prescribed in ITI Section 19.2. The
record of Bid opening shall be signed by the representatives of the Investors
participating in the Bid opening. If any signature of the Bidders is left in
the record, it still remains valid. A copy of the record shall be distributed
to all Investors who participate in the Application opening.
20. Confidentiality
20.1. Information relating to the Applications
shall be treated as confidential documents until the notification of
prequalification results is made to all Investors. No information mentioned
in the Application of an Investor is disclosed to any other Investors, except
for information disclosed at the Application opening.
20.2. Except for case of the Application
clarification prescribed in ITI Section 21, the Investor is not
permitted to contact to the Procuring Entity on any matter related to its
Application and the package from the opening time until the notification of
prequalification results.
21. Clarification of Applications
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21.2. The Investor must clarify the Application
at the Procuring Entity’s request. Any request for clarification of the Procuring
Entity and any response of the Investor shall be in writing by hand, by
post, via fax or email. The clarification of Applications shall only be made
between the Procuring Entity and the Investor having the Application that
needs clarifying. The clarification of Application shall be treated as an
integral part of the Application provided that the Investor’s eligibility is
not changed.
21.3. The request for clarification shall specify
the deadline for clarifications in accordance with BDS. If an Investor does
not provide or provides non responsive clarifications of the information
requested by the deadline set in the Procuring Entity’s request for
clarification, the Application that submitted prior to the deadline for
submission of Applications shall be considered.
21.4. In the event that there is no documentary
evidence establishing the Investor’s eligibility and qualifications in the
Application when the deadline for submission of Applications expires, the
Investor may send clarifications of its eligibility and qualifications to the
Procuring Entity. The Procuring Entity shall receive the Clarification of
Applications sent by the Investors; documentary evidence establishing the
Investor’s eligibility and qualifications shall be an integral part of the
Application. The Procuring Entity shall notify of receipt of Clarification of
Bids in writing by hand, by post, via fax or email.
22. Relevant Partners
The Investor must declare Partners expected to
participate in the project execution using Form PL 05 of Chapter IV -
Application Forms.
23. Evaluation and Ranking
23.1. The evaluation of Applications shall be
conducted in accordance with the evaluation procedure and criteria as
prescribed in Chapter III – Evaluation procedure and criteria.
23.2. Investors are ranked in accordance with
BDS.
24. Shortlisting criteria
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24.1. The Investor has a valid Application;
24.2. It’s total score of qualifications is not
lower than the minimum score, and score of each evaluation item is not lower
than the minimum score as prescribed in Section 2 Chapter III – Evaluation
procedure and criteria;
24.3. Meet ranking requirement as prescribed in
ITI Section 23.2.
25. Disclosure of pre-qualification result
After pre-qualification result is approved, the
Procuring Entity shall post pre-qualification results (shortlist) on national
bidding network and the Vietnam Public Procurement Review Journal, and also
send a pre-qualification result notice to Investors who submitted
Applications.
26. Settlement of dispute and complaints
Investors are entitled to file complaints against
the pre-qualification progress and results to the Procuring Entity, competent
persons, advisory board at the address prescribed in the BDS when they found
their lawful rights and interests are infringed. The complaints in bidding
shall be handled as prescribed in Section 1 of Chapter XII of the Law on
Bidding and Articles 88, 89 and 90 of Decree No. 30/2015/ND-CP.
27. Actions against violations
27.1. Any organization or individual that
violates laws on bidding and other regulations shall, subject to its nature
and severity of the violations, be disciplined, incur penalties for administrative
violations or face a criminal prosecution; in the case where the violation of
law on bidding causes damage to the State’s interests, rights and legitimate
interests of other organizations and individuals, it must compensate for
damage in accordance with regulations of law.
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27.3. In case of any violation resulting in being
banned from bidding, the investor committing violation may be banned from
bidding in terms of projects under management of competent persons or within
a Ministry, agency or a locality or nationwide in accordance with Clause 3
Article 90 of the Law on Bidding.
27.4. Publication of actions against violations:
a) Each decision on actions against violations
shall be sent to the organization or individual against which the action is
taken and relevant agencies, and the Ministry of Planning and Investment for
supervision;
b) Each decision on actions against violation
shall be published on the Vietnam Public Procurement Review Journal, and
national bidding network.
28. Surveillance
Competent persons shall assign entities in charge
specified in BDS to carry out the surveillance of the selection of investors.
Any practice or issue that is discovered not compliant with law on bidding by
the Investor shall be reported to the entities in charge mentioned above.
CHAPTER
II. BID DATA SHEET
ITI 1.1
Name and address of the Procuring Entity:
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- Representative: _____[representative’s full
name]
- Floor/Room No.: ___[insert number of floor,
room (if any)]
- ___[insert street’s name, house number]
- City: ___[insert city’s or town's name]
- Post code: ___[insert post code (if any)]
- Phone number: ___[insert telephone number,
including country and city code]
- Fax: ___[insert fax number, including country
and city code]
- Email address: ___[insert email address (if
any)]
ITI 1.2
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- The cost associated with compensation and land
clearing (including cost associated with financial aid and resettlement, if
any) (m2): ___ [insert the cost associated with compensation
and land clearing (including cost associated with financial aid and
resettlement, if any) determined by Procuring Entity according to the
preliminary plan as prescribed in Article 11 of Decree No. 30/2015/ND-CP and
guidelines in the Appendix issued together with Pre-qualification Document].
- Minimum price: __________ [sum of m1
and m2]
ITI 1.3
Requirements pertaining to equity and borrowed
capital:
- Minimum required equity that the Investor has
to contribute(1): ____[insert amount in figures and in words]. The minimum
required equity shall not be lower than 20% of the total estimated investment
in case of the project using fewer than 20 ha of land or not lower than 15%
of the total estimated investment in case of the project using at least 20 ha
of land. In which, the total estimated investment (equivalent to the minimum
price) equals the sum of m1 and m2 as prescribed in
Section 1.2].
- Borrowed capital that the Investor has to
mobilize: ___[insert amount in figures and in words].
ITI 1.4
Project’s information: [summary of project’s
information]
a) Project’s name:
___________________________________________;
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c) Objectives;
_____________________________________;
d) Contract duration: ___________________________
Details of the projects shall be specified in
Part 2 – Project.
ITI 3.4
- The Investor do not hold more than 30% of
shares or stakes of each other: _____[insert full name and address of the
competent authority and Procuring Entity]
- The Investor and the solicitation consulting
units documents not hold stake of each other; the Investor and another
organization or individual do not hold more than 20% stake of each other. In
particular:
+ Consulting unit on making Pre-qualification
Document (if any)____[insert complete name and address]
+ Consulting unit on evaluating Pre-qualification
Document (if any): ____[insert complete name and address]
+ Consulting unit on evaluating Application (if
any): ____[insert complete name and address]
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- The Investor and the following entity are not
in the same supervisory agency or organization: _____[insert full name and
address of the competent authority and Procuring Entity]
ITI 3.7
g) The Investor is using land which is allocated
or leased by the State for a project without violating regulations of law on
land according to the following bases: ___ [insert bases in accordance
with applicable law. Example:
- Actions against violations of legislation on
land relating to projects in a province that are posted on the website of the
People’s Committee of province or Service of Natural Resources and
Environment.
- Actions against violations of legislation on
land relating to projects that the Investor has executed which are posted on
the website of the Ministry of Natural Resources and Environment].
ITI 5.2
A Pre-Bid meeting [insert “will” or “will not”]
take place. [If yes, date, time, and place shall be specified]
ITI 6.1
The Procuring Entity [insert “will” or “will
not"] conduct a site visit.
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ITI 7.3
The Procuring Entity shall send Amendment of
Pre-qualification Document to all Investors received the Pre-qualification
Document from the Procuring Entity before the deadline for submission of
Applications at least _____ days [insert specific number of days, provided
that there is enough time for the Investor to complete the Application and
not sooner than 10 working days].
In case the time for sending Amendment of
Pre-qualification Document does not comply with above regulations, the
Employer shall extend the corresponding deadline for the submission of bids.
ITI 9
[Specify language of Application
according to pre-qualification form:
- Regarding international pre-qualification:
The Application, as well as all correspondence
and documents related to the Application exchanged by the Investor and the
Procuring Entity shall be written in: ____ [if the Pre-qualification
Document is in English then insert “English”; if the Pre-qualification
Document is in both English and Vietnamese, then insert “the Investor may
chose either English or Vietnamese to prepare an Application according to the
Application in English”.
Supporting documents and printed literature
that are part of the Application may be in another language provided they are
accompanied by an accurate translation of the relevant passages into _____
[if the Pre-qualification Document is in English, then insert “English”; if
the Pre-qualification Document is in both English and Vietnamese, then insert
“the Investor may chose either English or Vietnamese to prepare an
Application”]. In case of absence of the translation, the Procuring Entity
may request the Investor to supplement when necessary.
- Regarding national pre-qualification:
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Supporting documents and printed literature
that are part of the Application may be in another language provided they are
accompanied by a translation into Vietnamese. In case of absence of the
translation, the Procuring Entity may request the Investor to supplement when
necessary].
ITI 10.6
The Investor shall submit the following documents
in conjunction with the Application: ___[insert other documents in
conjunction with the Application other than regulations in ITI Sections 10.1,
10.2, 10.3, 10.4 and 10.5 as required by the scope and nature of the project
without any restriction on participation of the Investor. If there is no
requirement, clearly mark it “no requirement”].
ITI 12.1
Documentary evidence establishing the Investor’s
eligibility and qualifications:
a) With regard to an independent Investor, the
following documentary evidence establishing the Investor’s eligibility and
qualifications shall be provided:
- Photocopies of one of the following documents:
An enterprise registration certificate, an establishment decision or
equivalent issued by the competent authorities of the country in which the
Investor is operating.
- Financial statement in ___ years [number of
years as required] that has been audited or certified by a tax authority, or
other documents justifying that the Investor keeps independent accounting records.
b) With regard to a joint venture, the following
documents shall be provided:
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- Joint Venture Agreement between Parties using
Form PL 03 of Chapter IV - Application Forms.
ITI 12.2 (b)
The Investor shall submit the following documents
in conjunction with the Application: ___[insert other documents in
conjunction with the Application other than regulations in ITI Section 12.2.
(a) as required by the scope and nature of the project without any
restriction on participation of the Investor. If there is no requirement,
clearly mark it “no requirement”].
ITI 13.1
Validity period of Application: ____days [insert
number of days which is not later than 180 days], from the deadline for
submission of Application.
ITI 14.1
The number of copies of the Application is:
____[insert number].
ITI 16.1
- The deadline for submission of bids is:
____[time]____[date][the deadline for submission of Application shall be
specified according to the scope and nature of the project provided that
period of time from the first day on which the Pre-qualification Document are
issued to the deadline is at least 30 days and the deadline shall not fall to
the early hour of a working day which may restrict the submission of bids by
Investors].
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ITI 19.1
Application opening at: _______[hour, minute]
on____[date] at:
- House/Floor/Room number:
- Street:
- City:
[insert date, time and place of
Application opening, provided that the Application is opened within 01 hour
from the deadline for submission of Application].
ITI 21.3
Time limit for clarification of the Application
is within: ___days from the date of receipt.
[The Procuring Entity shall specify the
number of days enough for clarification of Application].
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The Application with the score not lower than the
required minimum score shall be put in the short list; the Application with
highest score shall be ranked first. If there are more 03 Investors
satisfying requirements, ___ [according to scope, nature, and sector of the
project, the Procuring Entity shall specify the number of Investors in the
shortlist from 03 to 05 Investors] investors ranked first in the shortlist.
ITI 26
Mailing address:
a) Address of the Procuring Entity: ____ [insert
address, fax, phone number of Procuring Entity].
b) Address of Competent Person: ______ [insert
address, fax, phone number of competent authority that sign the contract].
c) the Standing board of advisory council: ____
[insert address, fax, phone number].
ITI 28
Details of individuals, units participating in
monitoring: ___ [insert complete name, address, telephone number, fax of the
organization or individual in charge of monitoring the Investor selection
progress which is assigned by the competent person (if any)]. [if there is
no requirement, clearly mark it “no requirement”]
CHAPTER
III. APPLICATION EVALUATION PROCESS AND CRITERIA
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1.1. Inspecting the Application:
a) Inspect the quantity of originals, copies of the
Application;
b) Inspect the documents of the original
Application, consisting of: Application Submission Form, document establishing
eligibility of the person signing Application Submission Form, power of
attorney to sign the Application Submission Form; joint venture agreement (if
any); documents proving the Investor’s qualifications; and other documents of
the Application as prescribed in ITI Section 10;
c) Inspect the uniformity of contents between
original copy and photocopies to serve the detailed evaluation of Application.
1.2. Evaluating eligibility of Application
An Application is considered eligible when all of
the conditions below are satisfied:
a) There is any original copy of Application;
b) There is an Application Submission Form bearing
signature and seal (if any) of the legal representative of the Investor.
Regarding a joint venture, Application Submission Form shall bear the signature
and seal (if any) of the legal representative of every JV’s Party or the head
of the joint venture authorized to sign the Application Submission Form
according to the regarding joint venture agreement;
e) The Investor shall not have its name included in
multiple Applications as an independent Investor or a JV’s Party;
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dd) In case of a joint venture, there is a joint
venture agreement bearing signatures and seals (if any) of legal
representatives of JV's Parties. The joint venture agreement shall
specify responsibilities of the leading JV's Party and common and separate
responsibilities of each JV’s Party using the Form PL 03 of Chapter IV –
Application Forms;
h) The Investor’s status is eligible as prescribed
in ITI Section 3.
An Application is eligible if all criteria are
considered “responsive”. An Application is ineligible if any of the criteria is
considered “irresponsive” and such Application shall be rejected. Any Investor
having eligible Application shall be considered further.
Section 2. Qualification
evaluation
2.1. Evaluation method:
The evaluation of qualifications shall be
established on Weighted Scoring Method of ___ [100 or 1,000] in which minimum
responsive requirement shall be ___% of total score [%, not lower than 60%] and
minimum score of each basic criterion shall be ___% of total score of such
criterion [%, not lower than 50%].
In case of a joint venture, financial capacity of
the joint venture is total capacity of all JV’s Parties and each JV's Party
must be responsive in proportion to equity holding according to the joint
venture agreement; if any JV's Party is considered non-responsive, the joint
venture shall be considered non-responsive in terms of financial capacity. The
experience of the joint venture is reflected in the number of projects and
equal to total projects of all JV's Parties.
2.2. Evaluation criteria
Table of Qualification criteria:
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No.
Qualification
evaluation
Maximum
Details(1)
Minimum
Minimum
requirement
I. Financial capacity (maximum score
accounting for 50-60% of total score) (2)
1
Average net asset value in ___ years [insert
number] (3)
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Average net asset value in ___ years [insert
number]: ___ [insert minimum net asset value, not lower than required
minimum equity prescribed in Section 1.3 of BDS]
2
Owner’s equity(4)
Minimum equity that Investor has to contribute:
____ [insert minimum equity as prescribed in Section 1.3 of BDS]
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Borrowed capital(5)
Borrowed capital that the Investor has to
mobilize: ___[insert minimum borrowed capital as prescribed in Section 1.3 of
BDS]
II
Experience of Investor (maximum score
accounting for 30-40% of total score) (6)
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Minimum number of projects that Investor or JV’s
Party or a partner plays role of or Investor contributing owner’s equity or
contractor: ___ projects [insert number as required]. Identification of
projects(7):
- Type 1: Projects in ____ [insert sector similar
to the sector of the considering project, including urban works, commercial
housing, commercial buildings, and multi-purpose commercial buildings]
that Investor plays role of Investor contributing owner’s equity and meets
all the following conditions:
+ Projects with total estimated investment/total
investment is at least ____ [equivalent value, usually 50%-70% of total
estimated investment/total investment of the considering project].
+ Projects with minimum owner’s equity equals
required owner’s equity of the considering project.
+ Projects in which construction phase has been
completed in _____ years [insert number of years as required].
- Type 2: Projects in ____ [insert sector similar
to the sector of the considering project, including urban works, commercial
housing, commercial buildings, and multi-purpose commercial buildings] that
Investor plays role of Prime Contractor and meets all the following
conditions:
+ Minimum contract package/contract is ____
[insert equivalent value, usually 30%-70% of equivalent work of the
considering project].
+ The contract package/contract finished in last
___ years [insert number as required].
- Type 3: Projects in ____ [insert sector similar
to the sector of the considering project, including urban works, commercial
housing, commercial buildings, and multi-purpose commercial buildings] that
the partner plays role of Prime Contractor and meets all the following
conditions:
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+ The contract package/contract finished in last
___ years [insert number as required].
III. Preliminary plan for project
execution, capacity and commitment of project execution (maximum score
accounting for 10% of total score) (8)
1
The approach and methodology
2
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3
Other criteria(9)
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Notes:
(1) Procuring Entity specifies score system
of each criterion.
Example: Regarding "Experience of
Investor”, Procuring Entity may specify as follows:
- Investor performed 1-2 projects: maximum 50%;
- Investor performed 3-4 projects: maximum 70%;
- Investor performed 5 projects: maximum 100%.]
(2) According to the scope, nature and sector
of project, Procuring Entity may amend other finance-related criteria, namely:
average annual working capital, average annual turnover, no accumulated loss,
etc. or net asset value of the latest fiscal year pertaining to projects to
encourage the participation of new investors that have been established
recently.
(3) Net asset value is the difference between
Total assets and Liabilities. Annual net asset value reflects the profitability
of a business in a year as well as its capacity to withstand losses.
The Investor shall provide information about its
financial capacity using Form NL 01 of Chapter IV - Application Forms.
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(4) Investor must provide a commitment to
contribute owner’s equity using Form NL 02 of Chapter IV - Application Forms.
In the commitment to contribute owner’s equity, the Investor must provide
information about owner's equity of projects that are in progress.
Owner's equity of Investor shall be determined
according to the financial statement of the latest year that has been audited
by an independent audit unit and the statement of owner’s equity at the time
when the Investor participates in the project. If the Pre-qualification
Document requires only financial capacity in the latest year and the Investor
has been established in that year, the owner's equity shall be determined
according to the financial statement that has been audited by an independent
audit unit from the establishing time to the participation time; and
representative(s), owner(s) or parent company must provide a commitment to
ensure the adequacy of owner's equity specified in the financial plant.
If the Investor participates in multiple projects
at a time, total owner's equity must be sufficient for total owner's equity committed
to all projects as prescribed.
(5) Investor must provide a commitment to
mobilize borrowed capital using Form NL 02 of Chapter IV - Application Forms.
Investor attaches a commitment of provide finance issued by a bank or a credit
institution in terms of remaining financial obligations (other than owner’s
equity) undertaken by the Investor.
(6) According to scope, nature, and sector of
the project, the Procuring Entity may define bonus score in this Section on the
basis of quality of work performed. In this case, the Procuring Entity shall
require the Investor to provide certificate of project’s completion of in
similar sector, infrastructure development sector, or provision of public
services using Form NL 03 of Chapter IV - Application Forms.
(7) Experience of Investor is reflected in
number of projects/contracts in similar sector in which the Investor plays role
of Investor contributing owner's equity or primary contractor and projects in
which the Investor’s partners engage. The Investor shall provide information
about its experience using Form NL 03 of Chapter IV - Application Forms. The
Investor shall refer only to experience in solely one project in similar sector
(as a single entity or a JV's Party) with multiple roles.
[The Procuring Entity shall specify that
one type-2 or -3 project equals 0.5 – 0.7 of one type-1 project; one type-4
project equals 0.5 type-1 project and round method in case the number of
projects is an odd number.
(8) The Investor proposes preliminary plan
for project execution, capacity and commitment to project execution using Form
NL 04 of Chapter IV - Application Forms.
(9) According to scope, nature, and sector of
project, the Procuring Entity shall provide other appropriate criteria, not
exceeding 30% of total score as mentioned in Section III.
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A. Legality
1. Form PL 01: Application Submission Form
2. Form PL 02. Power of Attorney
3. Form PL 03. Joint Venture Agreement
4. Form PL 04: Investor Information Form
5. Form PL 05: Investor’s Partner Information Form
B. Qualifications
1. Form NL 01: Financial capacity
2. Form NL 02: Guarantee of Financing and Credit
Sources for Investors
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4. Form NL 04: Preliminary plan for project
execution
FORM
PL 01
APPLICATION SUBMISSION FORM (1)
(Location),__________(date)
To:
____[Procuring Entity’s name]
(hereinafter referred to as Procuring Entity)
After due consideration of the Application,
(including the addenda, if any), we, ___[insert the Investor’s name], express
our interest in ____ [insert the project’s name].
If we are chosen to be put in the short list, we
will participate in the bidding of ___ [insert project’s name].
We hereby declare that every information provided
herein is truthful to be the best of our knowledge.
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Legal
representative of Investor(4)
[Full name, position, signature and seal (if any)]
Notes:
(1) Investor must provide sufficient and
accurate information including names of the Procuring Entity and the Investor,
validity period of the Application, which bears the signature and seal (if any)
and of the Investor’s legal representative.
(2) Validity period of the Application is
from the deadline for submission of Applications to its expiration date as
prescribed in the Pre-qualification Document. The period of time from the
deadline for submission of Bid to 24:00 of the bid closing date is considered
01 day.
(3) Insert the bid closing date as prescribed
in Section 16.1 of the BDS.
(4) If the Investor’s legal representative
authorizes his/her subordinate to sign the Application Submission Form, a Power
of Attorney (Form 02 provided in this Chapter) must be enclosed. If the
company’s charter or another document permits such subordinate to sign the
Application Submission Form, such document shall be enclosed (no Power of
Attorney is required in this case).
FORM
PL 02
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[Location and date]_______________
I am __________[insert name, ID/passport number,
position of Investor’s legal representative], the legal representative of
_______ [insert name of Investor] at _____________ [insert address of bidder]
hereby authorizes _____________ [insert name, ID/passport number, position of
authorized representative] to perform the following tasks during the
participation in the process of bidding for ____________ [insert name of the
package] of _____________ [insert name of the project] held by ____________
[insert name of the Procuring Entity]:
[- To sign Application Submission Form;
- To sign documents with the Procuring Entity
during the pre-qualification process, including the request for clarification
of Pre-qualification Document and clarification of Application;
- To sign Letter of Bid;
- Sign documents with the Procuring Entity
during the bidding process, including the request for clarification of Bidding
Documents and clarification of Bids;
- Other tasks [insert details of tasks (if any)].
(2)
The authorized representative only performs the
tasks within the area of competence of a legal representative of __________
[insert name of Investor] is totally responsible for the tasks performed by
___________ [insert name of authorized representative] within the authorization
scope.
The Power of Attorney is effective from __________
[date] to _________ [date] (3) and is made into _______ copies with
equal value. The Authorizer keeps ___ copies. The authorized person keeps
___ copies. (01) original shall be attached to the original Application.
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Authorized
representative
[Full name, position, signature and seal (if any)]
Authorizer
[Full name, position, signature and seal (if any) of the legal
representative]
Notes:
(1) The original copy of the Power of
Attorney shall be sent to the Procuring Entity in conjunction with the
Application Submission Form as prescribed in Section 10.3 Chapter I of
Pre-qualification Document. The Investor’s legal representative may authorize
their deputies, subordinates, directors of branches, heads of representative
offices of the Investor to perform the one or multiple tasks on behalf of the
Investor. The authorized representative may use the seal of the Investor or
their seal. The authorized representative may not authorize another person.
(2) Area of authorization includes one or
multiple tasks above.
(3) Insert the effective date and expiration
date of the Power of Attorney in conformity with the bidding process.
FORM
PL 03
JOINT VENTURE AGREEMENT
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Representatives of signatories to the joint venture
agreement include:
Name of JV's Party: ____[insert name of each
JV’s Party]
- Country of operation:
- TIN:
- Address:
- Phone number:
- Fax:
- Email:
- Legal representative:
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Power of Attorney No. __dated__________(in case of
authorization).
The Parties have reached a consensus on entering
into a joint venture agreement with the following contents:
Article 1. General rules
1. Parties voluntarily establish this joint venture
to participate in the process of bidding for _______________ [insert name of
project].
2. Official name of the joint venture used in every
transaction related to the project with the consent of all Parties:
______________ [insert the agreed name of the joint venture].
JV’s address:
Phone number:
Fax:
Email:
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3. Every JV's Party is committed not to
unilaterally participate or establish a joint venture with another Investor to
participate in the bidding process.
Article 2. Assignment of duties
All Parties unanimously to undertake joint and
separate responsibilities to execute tasks in the pre-qualification process of
the project as follows:
1. All parties unanimously authorize ________
[insert a Party’s name] as the leading JV's Party of the JV who represents the
joint venture to perform the following tasks (adjustable subject to Parties’
agreement):
[- To sign Application Submission Form;
- To sign documents with the Procuring Entity
during the pre-qualification process, including the request for clarification
of Pre-qualification Document and clarification of Application;
- To sign Letter of Bid;
- To sign documents with the Procuring Entity
during the bidding process, including the request for clarification of Bidding
Documents and clarification of Bids;
- Perform other tasks except for signing of
contract [specify details of other tasks (if any)].
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No.
Name
Role
Owner’s equity
Amount
%
1
Party 1
[Finance]
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2
Party 2
[Technique]
3
Party 3
[Operation/Management]
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…
Total
…..
100%
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1. The Joint Venture Agreement takes effect from
the day on which it is signed.
2. The Joint venture agreement expires in the
following cases:
- The agreement is unanimously terminated by all
parties;
- There is/are change(s) in JV's Parties. If the
change(s) is/are approved by the Procuring Entity, Parties shall establish a
new joint venture agreement.
- It is not selected to the shortlist;
- The Joint Venture is not awarded the contract;
- The Procuring Entity notifies the cancellation of
prequalification;
- The Procuring Entity notifies the cancellation of
Investor selection process;
- All parties have fulfilled their duties and
finalize the contract.
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Legal
representative of JV's Party(2)
[name of legal representative of each JV's Party, position, signature
and seal (if any)]
Notes:
(1) The Investor shall specify its role and
owner's equity holding rate of each JV's Party.
(2) The legal representative of each JV's
Party is a legal representative or authorized representative.
FORM
PL 04
INVESTOR INFORMATION FORM
(Location),__________(date)
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2. Country of operation:
3. Year of establishment:
4. Legal address of Investor at the country of
operation:
5. Investor’s legal representative details:
- Name:
- Address:
- Phone number/Fax:
- Email address:
6. Organizational structure of Investor:
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Legal
representative of Investor
[Full name, position, signature and seal (if any)]
Notes:
(1) Regarding a joint venture, each JV' Party
shall declare information using this Form.
(2) Attached are photocopies of one of the
following documents: An enterprise registration certificate, an establishment
decision or equivalent issued by the competent authorities of the country in
which the Investor is operating.
FORM
PL 05
INVESTOR’S PARTNER INFORMATION FORM(1)
No.
Partner(2)
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Role(3)
Legal
representative
Contract or
agreement with Partner(4)
1
Company 1
[Financial support]
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Company 2
[Building contractor]
3
Company 3
[Operation/Management Contractor]
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…..
Legal
representative of Investor
[Full name, position, signature and seal (if any)]
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(1) To be used in case of participation of
other partners
(2) Names of partners jointly executing the
project (if possible); if they are not identified, only the column “role” will
be inserted. Subsequently, if the Investor is awarded the contract, the Procuring
Entity shall be notified the tasks performed by its Partner.
(3) Specify each Partner's role.
(4) Indicate number of contract/agreement,
enclosed with the original or certified true copy of such document (if any).
FORM
NL 01
FINANCIAL CAPACITY(1)
1. Name of Investor/JV's Party:
2. Financial capacity of Investor/JV's Party:
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Balance sheet and income statement
No.
Description
Financial Data
for Previous ___Years
Year 1
Year 2
Year __
1
Total Assets
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2
Total Liabilities
3
Net Worth
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
4
Current Assets
5
Current Liabilities
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
6
Working Capital
7
Total Revenues
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8
Profits Before Taxes
9
Profits After Taxes
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b) Pending litigation in which the Investor is a
litigant(3):
Pending
litigation
Choose one of two information below:
□ No pending litigation.
□ Description of pending litigation in which the
Investor is a litigant (or each JV' Party is a litigant regarding JV).
Year
Matter in
Dispute
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Value of
Pending Claim as a Percentage of Net Worth
c) Attachments
Attached are copies of financial statements
(balance sheets including all related notes, and income statements) for last
___ year’s (4), as indicated above, complying with the following conditions:
1. All such documents reflect the financial
capacity of the Investor or JV's Party, and not sister or parent companies.
2. Historic financial statements must be completed
as prescribed.
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- Inspection record of tax declaration;
- Tax statement (VAT and enterprise income tax)
whose time of submitting certified by tax authority;
- Documentary evidence on electronic tax
declaration by the Investor;
- Certification of tax liability issued by the tax
authority (certifying amount paid in the whole year);
- Auditor's report (if any);
- Other documents;
Legal
representative of Investor
[Full name, position, signature and seal (if any)]
Notes:
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(2) Insert number of years as required,
usually between 3 and 5 years prior the year of the deadline for submission of
bids. Columns of the table should be extended in accordance with given years.
(3) If the pending litigation is not served
as an evaluation criterion, it shall be omitted.
(4) If the accounts of latest fiscal years
are not audited, the Investor must provide a commitment thereto. An audited
financial statement of the year preceding the year of which the financial
statement has been not audited.
FORM
NL 02
GUARANTEE OF FINANCING AND CREDIT SOURCES FOR
INVESTORS(1)
(Location),__________(date)
1. I am ___[name],______[position], the legal
representative of ____[Investor’s/ JV’s name), legally established and
operating under the laws confirm that all provided information in this document
is true and enclosed documents are precise copies of the original documents.
2. The following financing and credit sources have
been identified and maybe mobilized for the project:
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Amount
I. Committed owner’s equity:
1.
2.
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1.
2.
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3. Attachments:
- Certified copies of Guarantee letter for
Financing/Credit sources issued by a bank or a credit institution.
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- Other relevant documents
Legal
representative of Investor
[Full name, position, signature and seal (if any)]
Notes:
(1) To be inserted in figures, in words
according to Currencies of Bid.
FORM
NL 03
SIMILAR SECTION EXPERIENCE
(Location),__________(date)
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1. Project No. 01: ____[project’s name]
Name of Investor/JV's Party:
1
Contract number:
Signing
date:
Role in project:
□ Independent
Investor
□ Investor JV's Party
□ Project
Manager
□ Building Contractor □ Operator
Schedule:
□ Closing of construction
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□ Fulfillment of obligations in the project
contract
Execution progress (to be used for the
Contractor):
Holding rate in the Joint Venture (to be used for
Joint Venture):
Mobilized owner’s equity:
Total investment:
Contract package/contract value (to be used for
Contractor):
Type of contract:
Country:
2
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Address:
Contact person:
Phone number:
Fax:
Email:
3
Summary of similar characteristics of completed project
and considered project:
4
- Summary of performed work:
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(Value and currency) equivalent to ___VND
5
- Summary of non-performed work to be completed:
- Value of non-performed work to be completed:
(Value and currency) equivalent to ___VND
6
[If the Procuring Entity evaluate the
work’s quality, Investor must declare the following:
- Its capacity for control of expenses in the
completed projects:
- Its capacity for complying with the expected
schedule of the completed projects:
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7
Litigation Records:
8
Summary of special technical
specifications/operation:
2. Project No. 02: ____[project’s name]
…….
Legal
representative of Investor
[Full name, position, signature and seal (if any)]
Notes:
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(2) If the Procuring Entity evaluates the
quality of performed work, it shall require the Investor to provide a
confirmation issued by the authority competent to sign the contract or the
investor (to be used if the Investor is also a Contractor).
FORM
NL 04
PRELIMINARY PLAN FOR PROJECT EXECUTION
The Investor shall prepare methods of
preliminary plan for project execution, including:
1. The approach and methodology
2. Preliminary proposal for project execution.
3. Other contents at the request of Procuring
Entity.
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[Procuring Entity provides project
description in order for Investors to prepare Applications, including:
- Project details, including name; objectives,
functions; location; scope; preliminary schedule; current status of land, land
fund; planning criteria;
- Requirements for project execution;
requirements pertaining to architecture; environment, safety; other matters of
the project (if any);
- The term for land allocation or land lease;
use purposes; land use proportion;
- Grounds for determining amounts of land levies
or land rents to be paid to the state budget during the term of land allocation
or land lease;
- Preliminary plan for compensation and land
clearing (if the land zone or land fund has not been cleared);
- Other matters (if any).]
APPENDIX
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The preliminary plan for compensation and land
clearing shall be made according to contents and procedures applied to plans
for compensation, financial aid, and resettlement as prescribed by law on land.
The preliminary plan for compensation and land
clearing is a part of Pre-qualification Document and approved by the competent
person together with Pre-qualification Document.
I. LEGAL BASES
- The Law on bidding No. 43/2013/QH13 dated
November 26, 2013;
- The Law on land No. 45/2013/QH13 dated
November 29, 2013;
- The Law on investment No. 67/2014/QH13 dated
November 26, 2014;
- [Relevant applicable documents to be updated,
e.g.
- Government’s Decree No. 30/2015/ND-CP dated
March 17, 2015 on guidelines for the Law on Investment in terms of selection of
investors;
- The Government's Decree No. 43/2014/ND-CP
dated May 15, 2014 on implementation of the Law on land;
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- The Government's Decree No. 37/2014/ND-CP
dated June 30, 2014 of the Ministry of Natural Resources and Environment on
compensation, financial aid, resettlement upon land expropriation by the State;
- Circular No. 74/2015/TT-BTC dated May 15, 2015
of the Ministry of Finance on making of budget estimates, use and making of
statements of funding for compensation, financial aid, resettlement upon land
expropriation by the State;
- Relevant documents issued by ministries];
- Decisions on approval for the list of projects
using land in the province [insert number, date, and issuing authority],
II. CURRENT STATUS
1. Scope of land clearing
Scope of land clearing is total planning
occupation area at ____[location] of ____ [insert total occupation area] m2.
2. Locations of piles to be demarcated in
land clearing:
[insert pile number and intended locations
(to be specified in a traffic road expansion project)].
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[Insert specifications of piles to be used
in land clearing].
III. QUANTITIES OF COMPENSATION AND LAND
CLEARING:
1. Land
No.
Type
Symbol
Area (m2)
1
[specifying type of land]
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[insert area]
2
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Total
2. Entities whose land and property are
affected: _____ [insert number of entities]
In which:
+ Organizations:
________________________________________________
+ Households and individuals:
______________________________________
- Weight of the housing to be relocated:
___________________________________
Weight of resettlement household:
______________________________________
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[insert sufficient relevant information]
3. Financial aid and relocation
- Financial aid: There are total ____ [ number
of households] in the land zone that needs financial aid.
- Resettlement: There are total _____ [number of
households] in the land zone subject to the relocation and arrangement at ____
[new location for resettlement according to the preliminary plan].
IV. FUNDING
The funding for compensation and land clearing
(including the cost associated with financial aid and resettlement) shall be
appropriated from the Sources of Funds of the Investor.
The Investor shall, according to current
policies, cooperate with the authorities in charge of land clearing in
formulating a detailed plan for compensation and land clearing and costs
thereof and then submitting it to the competent person for approval. <0}
V. BUDGET ESTIMATES FOR COMPENSATION AND LAND
CLEARING
Budget estimates for compensation and land
clearing (including the cost associated with financial aid and resettlement)
according to the preliminary plan: _____________ [insert the amount in figures
and words].
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VI. AUTHORITIES IN CHARGE OF COMPENSATION AND
LAND CLEARING
[insert names of relevant authorities in
charge of compensation and land clearing].
VII. SCHEDULE
- Hold a meeting with the people to announce the
plan for land clearing: From _______ to _________ [date].
- Carry out the physical inspection of claims
for compensation filed by entities in the clearing area: From _______ to
_________ [date].
- Appraising conditions for land compensation:
From _______ to _________ [date].
- Notifying compensation prices and appraising
compensation approvals: From _______ to _________ [date].
- Making public the decision on approval for the
plan for compensation and land clearing issued by the competent authority: Upon
issuance of the decision on approval.
- Dealing with complaints: From _______ to
_________ [date].
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Land clearing and handover of ground for the
project: From _______ to _________ [date].
[insert scheduled milestones].
VIII. REPORTING
I. Reports on accounting finance:
shall be made in accordance with the applicable Ordinance on accounting
statistics.
2. Reports on plan statistics shall include:
+ Results and schedule of the land clearing
work.
+ Issues and measures.
+ Coming plans.
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BIDDING DOCUMENTS FOR SELECTION OF INVESTORS CARRYING
OUT PROJECTS USING LAND
(Form No.
02)
(Issued together
with Circular No. 16/2016/TT-BKHDT dated December 16, 2016 of the Ministry of
Planning and Investment on guidelines for request for prequalification, bidding
documents for selection of investors carrying out projects using land)
BIDDING DOCUMENTS
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Project’s name:
____________________________
[insert the
project’s name]
Issued on:
_________________
[insert
date of issuing invitation for bids for Investors]
Issued together
with Decision:
___________________
[insert
number and date of the Decision on approval for the invitation for bids]
Consultant for
bidding documents
(if any)
[name, signature, seal (if any)]
Procuring
Entity
[name, signature, seal]
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SUMMARY
PART 1. SELECTION OF BIDDER PROCEDURES
Chapter I. Instructions to Investors
This Chapter provides information to help Investors
prepare their Bids. Information is also provided on the submission, opening,
and evaluation of Bids and on the award of Contracts.
Chapter II. Bid Data Sheet
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Chapter III. Evaluation and Qualification
Criteria Method
This Chapter specifies methods and criteria to be
used to evaluate Bids.
Chapter IV. Bidding Forms
This Chapter specifies the forms to be submitted
with the Bid.
PART 2. INVESTOR'S RESPONSIBILITY
This Chapter provides information about the project
and Investor’s responsibility during the execution in order for the Investor to
prepare the Bid.
PART 3: DRAFT CONTRACT AND CONTRACT FORMS
This Part includes requirements for content of the
Draft Contract and Contract Forms, which, once completed, is an integral part
of the Contract. The forms for Performance Security (Bank guarantee) when
required, shall only be completed by the successful Investor after contract
award.
APPENDIX. PRELIMINARY PLAN FOR COMPENSATION AND
LAND CLEARING
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ABBREVIATIONS
BDS
Bid Data Sheet
ITI
Instructions to Investors
Application
Application for Pre-qualification
Bid
Bid
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Technical Proposal
Financial Proposal
Financial Proposal
Prequalification Document
Prequalification Document
Bidding Documents
Bidding Documents
Law on Bidding
Law on Bidding No. 43/2013/QH13
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Government’s Decree No. 30/2015/ND-CP dated March
17, 2015 on guidelines for the Law on bidding in terms of selection of
bidders
PART
1. SELECTION OF BIDDER PROCEDURES
CHAPTER
I. INSTRUCTIONS TO INVESTORS
1. Selection of Investors
1.1. The Procuring Entity with name and address as
defined in BDS invites Investors to submit Application as prescribed in
Section I Part 2 – Procuring Entity’s Requirements.
1.2. Preliminary estimate of expenses associated
with the project, minimum price specified in the BDS.
1.3. Requirements pertaining to equity and
borrowed capital are defined in BDS.
1.4. Basic information on the Project is
specified in BDS.
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2.1. Corrupt practice.
2.2. Take advantage of positions, powers aiming
to interfere illegally in a bidding process.
2.3. Collusive practice, including the following
acts:
a) Agreeing on bidding withdrawal or withdrawal
of Letter of Bid already been submitted so that one party or parties in
agreement win bid;
b) Agreeing that one party or parties jointly
prepare(s) Bidding Documents so that one party may win Bid.
2.4. Fraudulent practice, including the following
acts:
a) Providing a wrong presentation intentionally
or falsifying information, documents of a Investor with the aim to obtain financial
benefits or other benefits or with the aim to avoid any obligation;
b) Individuals who directly assess the Bidding
Documents and results of Investor selection provide wrong reports or untrue
information falsifying the results of Investor selection;
c) Investors intentionally provide dishonest
information in the Bid falsifying the result of Investor selection.
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a) Destroying, cheating; changing, hiding proof
or reporting contrary to the truth; threatening, disturbing or suggesting
with any Investor with the aim to prevent the clarification of corrupt,
fraudulent or conclusive practice with authorities in charge of supervisions,
inspections and audit;
b) Impeding Investors, authorities in charge of
supervision, inspection and audit.
2.6. Inequality and intransparency, including the
following acts:
a) Making a Bid as an Investor or perform tasks
of an Investor for its own Invitation for bids.
b) Formulating and engaging in evaluation of the
Bidding Documents of the same package;
c) Engaging in evaluation of the Bid and
assessing the results of Investor selection of the same package;
d) Any individual of the Procuring Entity
directly participates in the Investor selection process, or participates in
an expert group or evaluation group for prequalification results, results of
Investor selection, or a Head of the competent authority, the Procuring
Entity has packages of which his or her natural parent, parent-in-law,
spouse, natural child, adopted child, son or daughter-in-law or sibling is a
Investor or a legal representative of the Investor;
dd) Applying a method of Investor selection other
than National Competitive Bidding upon the unsatisfaction of requirements
prescribed in the Law on bidding;
2.7. Disclosing or receiving the following
documents in terms of the Investor selection process, other than the cases
prescribed in Point e Clause 8 Article 73, Point 1 Clause 3 Article 74,
Clause 7 of Article 76, Clause 7 of Article 78, Point d Clause 4 of Article
92 of the Law on Bidding:
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b) Contents of Bid, notebooks and minutes of bid
consideration meetings, comments and evaluation regarding each Bid prior to
the announcement of the results of Investor selection;
c) Contents of Requests for Clarification of Bids
made by the Procuring Entity and responses of the Investor during the process
of evaluation of Bids prior to announcement of the results of Investor
selection;
d) Reports of the Procuring Entity and expert
group, evaluation reports, reports of consulting Investor, reports of
relevant specialized agencies during the Investor selection process prior to
announcement of the prequalification results, results of Investor selection;
dd) Results of Investor selection prior to the
stipulated time for announcement;
e) Other documents during the Investor selection
process which are stamped "confidential" as prescribed by law.
3. Changes of Investor’s eligibility
3.1. Any Investor that needs to change its
eligibility (name) in the shortlist shall communicate in writing with the
Procuring Entity within a given time as specified in BDS. The Procuring
Entity shall request the competent person for consideration of the eligibility
change, in particular:
a) Permit another Joint Venture or permit the
addition of another JV's Party not included in the shortlist;
b) Refuse the Investor being a joint venture from
which a JV's Party is withdrawn but no JV’s Party with equivalent
qualifications or higher replaces it.
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3.2. Any Investor that needs to change its
eligibility (name) in the shortlist shall comply with regulations on
eligibility of Investor, including:
a) An enterprise registration certificate, an
establishment decision or equivalent issued by the competent authorities of
the country in which the Investor is operating.
b) Keep independent accounting records.
c) Be not undergoing dissolution process, is not
thrown into bankruptcy, and does not incur bad debts as prescribed by law.
d) Ensure the competitiveness in bidding as
prescribed in the BDS.
dd) Have registered on national bidding network.
e) Be not banned from bidding as prescribed in
law on bidding.
g) Have not violated regulations of law on land
relating to the use of land under land allocation, land lease as prescribed
in BDS.
3.3. If an Investor does not change its
eligibility (name) in the shortlist, its eligibility shall not be
re-considered.
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4.1. The Bidding Documents consists of Part 1,
Part 2, Part 3, Appendix in conjunction with any Addendum to the Bidding
Documents (if any) as defined in the ITB Section 7 (if any). The Bidding
Documents specifically includes the following contents:
Part 1. Selection of bidder procedures
- Chapter I. Instructions to Investors
- Chapter II. Bid Data Sheet
- Chapter III. Evaluation and Qualification Criteria
Method
- Chapter IV. Bidding Forms
Part 2. Procuring Entity’s Requirements
Part 3: Draft Contract and Contract Forms
Appendix: Preliminary plan for compensation
and land clearing
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4.3. The Procuring Entity is not responsible for
the accuracy and completeness of the Bidding Documents, addenda, minutes of
pre-bid meeting (if any) or addenda to the Bidding Documents as specified in
ITB Section 7 if they were not obtained directly from the Procuring Entity.
4.4. The Investor must examine all instructions,
BDS, forms, summary reports and other requirements in Bidding Documents to
create their Bids.
5. Clarification of Bidding Documents, pre-bid
meeting
5.1. A prospective Investor requiring any
clarification of the Bidding Documents shall contact the Procuring Entity
according to the address prescribed in ITI Section 1.1 in writing at least 05
working days before the deadline for the submission of bids as prescribed in
ITI Section 21 or ask questions in the pre-bid meeting (if any) as specified
in ITI Section 5.2.
The Procuring Entity will respond in writing to
any request for clarification. The Procuring Entity shall forward copies of
its response to all those who have acquired the Bidding Documents directly
from it, including a description of the inquiry but without identifying its
source. Should the Procuring Entity deem it necessary to amend the
Bidding Documents as a result of a clarification, it shall do so following
the procedure under ITI Section 7.
5.2. In exceptional circumstances, the Procuring
Entity shall hold a Pre-Bid Meeting if provided for in the BDS. The purpose
of the meeting will be to clarify issues and to answer questions on any matter
that may be raised in connection with the Bidding Documents. The Investor is
requested, as far as possible, to submit any question in writing, to reach
the Procuring Entity before the Pre-Bid Meeting.
Minutes of the Pre-Bid Meeting shall include: the
text of the questions rose (without identifying the source), and the
responses given by the Procuring Entity. The clarification shall be made and
transmitted to all Investors who have acquired the Bidding Documents from the
Procuring Entity. The minutes of Pre-Bid Meeting are not an addendum of
Bidding Documents. Absence from the Pre-Bid Meeting is not a reason for
disqualifying an Investor. Should the Procuring Entity deem it necessary to
amend the Bidding Documents as a result of a clarification, it shall do so
following the procedure under ITI Section 7.
6. Site Visit
6.1. The Investor and any of its partners (if
any) will be granted permission by the Procuring Entity to access project
site, but only upon the express condition that the Investor, its partners
will release and indemnify the Procuring Entity from and against all
liability in respect thereof. The Investor, its partners will be responsible
for accidents, loss or damage to property, and any other loss, damage, costs,
and expenses incurred as a result of the inspection. In exceptional
circumstances, the Procuring Entity shall provide the Investor with
guidelines for Site Visit as specified in BDS.
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7. Amendment of Bidding Documents
7.1. At any time prior to the deadline for
submission of Bid, the Procuring Entity may amend the Bidding Documents by
issuing addendum. Any addendum issued, including the decision on amendment
and amending contents shall be an integral part of the Bidding Documents.
7.2. The addendum shall be communicated in
writing to all who have obtained the Bidding Documents from the Procuring
Entity (by hand, by post, fax, or email).
7.3. Each addendum shall be sent to all
Applicants who have obtained the Bidding Documents directly from the
Employers within a given time as specified in the BDS. To give prospective
Investors reasonable time in which to take an addendum into account in
preparing their Bids, the Procuring Entity may extend the deadline for
submission of Bids, pursuant to ITI Section 21.2. The Investor must notify
the Procuring Entity of the receipt of the addendum in writing, by post, via
fax or email.
8. Cost of Bidding
The Investor shall bear all costs associated with
the preparation and submission of its Bid. The Procuring Entity will in no
case be responsible or liable for those costs.
9. Language of Bid
The Bid, as well as all correspondence and
documents relating to the Bid exchanged by the Investor and the
Procuring Entity, shall be written in the language prescribed in the BDS.
10. Documents comprising the Bid
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10.1. Technical Proposal includes documents on
administrative and legal matters, and qualifications also (if required as
prescribed in ITI Section 12), and technical proposal as required by Bidding
Documents. In particular:
a) Letter of Technical Bid in accordance with ITT
Section 11;
b) Documentary evidence establishing the
authority of the signatory of the Bid, in accordance with ITI Section 11;
c) Power of Attorney using Form 02 of Chapter IV
- Bidding Forms (if necessary);
d) Joint Venture Agreement (in case of changes of
eligibility to bid) using form 03 Chapter IV - Bidding Forms;
dd) Bid Security, in accordance with ITI Section
17;
e) Documents on amendments to Investor’s
qualifications, in accordance with ITI Section 12;
g) Technical Proposal in accordance with ITI
Section 13.
10.2. Financial Proposal shall include the
following:
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b) Financial Proposal and Schedules, in
accordance with ITI Section 15.
10.3. Alternative Proposal in accordance with ITI
Section 14.
10.4. Any other document required as specified in
the BDS.
11. Letter of Bid
11.1. The Investor shall submit the Letter of Technical
Bid and Letter of Financial Bid, and equivalent Schedules using the forms
furnished in Chapter IV - Bidding Forms.
11.2. The Investor (for any independent Investor)
shall prepare an Application Submission Sheet using the form PL 01 furnished
in Chapter IV- Application Forms, with signature and seal (if any) of the
Investor’s legal representative (legal representative or authorized
representative; in case of authorization, the Investor must attach the Power
of Attorney using the form 02 Chapter IV – Application Forms or the copy of
the Company’s Charter, Decision on establishment of branch or other
documentary evidence establishing the authority of the authorized
representative).
11.3. The Investor (for any Investor in a joint
venture) shall prepare an Letter of Bid, with signatures and seals (if any)
of each JV's Party’s legal representative or of the signature and seal of a
JV's Party on behalf of the JV as specified in the Joint Venture Agreement
(if any).
The legal representative of each JV's Party is a
legal representative or authorized representative. To establish its
eligibility of the authorized representative, the JV's Party must attach the
Power of Attorney using Form PL 02 in Chapter IV - Bidding Forms or copies of
Decision on establishment of branch or other documentary evidence
establishing the authority of the authorized representative.
12. Amendments to investor’s qualifications
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12.2. If the Investor’s qualifications change, it
must make amendments to such changes (with attachments) and send them to the
Procuring Entity.
12.3. The written commitment to meet the
project’s requirements and amendments to Investor’s qualifications shall be
submitted together with the Bid and be treated as its integral part.
13. Technical Proposal
The Investor shall furnish a Technical Proposal including
contents as prescribed in BDS and any other information as prescribed in Part
A Chapter IV - Bidding Forms.
14. Alternative Proposal
14.1. The Investor may provide an Alternative
Proposal as prescribed in BDS.
14.2. The Investor must provide all essential
information serving as basis for the evaluation of the Alternative Proposal.
15. Financial Proposal
15.1. The Investor shall furnish a Financial
Proposal including a Grand summary of costs of execution and compensation and
land clearing (inclusive of the cost associated with financial aid and
resettlement, if any), and other regulations as prescribed in BDS and any
other information as prescribed in par B Chapter IV - Bidding Forms.
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15.3. If the Investor offers to increase payment
to State budget, it shall be written directly in the Letter of Financial Bid
or in a separate offer. The Investor shall specify the contents and method of
increase in payments to State budget together with the respective Financial
Proposal. The aforesaid offers may be submitted separately or together with
the Financial Proposal as long as it is received by the Procuring Entity
prior to the deadline for submission of Bid. Any offer separately submitted
shall comply with ITI Sections 20.2 and 20.3. The offers shall be preserved
as part of the Bid and opened together with the Financial Proposal.
15.4. The successful Investor, after the
selection, must:
a) Pay total amount of the offer for payment to
State budget as prescribed in law on state budget in conformity with the
agreement;
b) Pay total amount of the offer for compensation
and land clearing (including financial aid and resettlement, if any) to
competent agencies as prescribed in law on land for appropriate initiation.
Such amount shall be treated as the amount of compensation and land clearing
(including financial aid and resettlement, if any) that the Investor advances
to the State for compensation and land clearing purposes as prescribed in law
on land.
If the difference between actual amount of
compensation and land clearing (including financial aid and resettlement, if
any) and the amount paid by the Investor is negative, such amount of
difference shall be paid to state budget; if the difference is positive, the
Investor must make up the deficit for compensation and land clearing purposes
(including financial aid and resettlement, if any). The actual amount for
compensation and land clearing (including financial aid and resettlement, if
any) shall be deducted from the land rents and land levies not exceeding
those to be paid as prescribed in law on land.
16. Currencies of Bid
Currencies of Bid shall be specified in the BDS.
17. Bid Security
17.1. When submitting a bid, the Investor shall furnish
a Bid Security before the deadline for submission of Bid in the form of
either a letter of credit or a bank guarantee from a bank or a credit
institution lawfully operating in Vietnam or deposit cheques. If the letter
of credit is used, it must be made in accordance with Form 08 of Chapter IV -
Bidding Forms or in another form provided that it contains essential
contents. In the event that the validity period of the bid is extended as
prescribed in ITI Section 18.2, the Bid Security is also extended with the
same validity period.
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a) Every JV’s Party may perform separate Bid
Security provided that total value of the Bid Security is not lower than that
mentioned in ITI Section 17.3; if the Bid Security is not valid, the Bid of
the joint venture shall be rejected as non-responsive. If any JV’s Party
violates law on bidding leading its Bid Security is not returned as
prescribed in ITI Section 17.6, and the Bid Security shall not be returned.
b) If all JV’s Parties conclude an agreement in
which one Party will be responsible for its Bid Security or for Bid Security
of other Parties in the joint venture. The Bid Security shall be in the name
of the joint venture or the JV’s Party in charge provided that the total
value is not lower than that mentioned in ITI Section 17.3. If any JV’s Party
violates law on bidding leading its Bid Security is not returned as
prescribed in ITI Section 17.6, and the Bid Security shall not be returned.
17.3. Value, currency and validity period of the
Bid Security shall be specified in the BDS.
17.4. A Bid Security shall be not considered
valid in one of the following cases: it has lower value, shorter validity
period as required in ITI Section 17.3, inaccurate the Employer’s name
(beneficiary), non-original paper and invalid signature and accompanying of
disadvantaged conditions to the Procuring Entity.
17.5. The unsuccessful Investor shall be either
returned or released the Bid Security within the period as prescribed in the
BDS, from the date on which the notification of the Investor selection is
sent. With regard to the successful Investor, the Bid Security shall be
returned or released after the Investor performs Performance Security.
17.6. The Bid Security shall not be returned in
one of the following cases:
a) The Investor withdraws its Bid (including
Technical Proposal or Financial Proposal) after the deadline for submission
of Bid and during the period of bid validity;
b) The Investor violates law on bidding which
leads to be cancelled bid as prescribed in ITI Section 37.1;
c) The Investor fails to furnish the Performance
Security as prescribed in ITI Section 41.1;
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dd) The Investor fails or refuses to finalize and
sign the contract, within a given time as mentioned in the notification of
contract award sent by the Procuring Entity except for force majeure cases.
18. Period of Validity of Bids
18.1. The Bid including Technical Proposal and
Financial Proposal shall remain valid for the period which is not shorter
than the period specified in the BDS. The Bid valid for a shorter period
shall not be considered further.
18.2. In exceptional circumstances, prior to the
expiration of the bid validity period, the Procuring Entity may request
Investors to extend the period of validity of their bids (including the
period of validity of Technical Proposal and Financial Proposal). If a Bid
Security is requested, it shall also be extended for a corresponding period
(equivalent to the extended validity period plus 30 days). If the Investor
refuses the extension of the Bid such Bid shall not be considered
further. The Investor accepting the request may not change any content of the
Bid. The request for extension and the responses shall be made in writing.
19. Format and Signing of Bid
19.1. The Investor shall prepare the documents
comprising the Bid consisting of: 1 original copy of Technical Proposal and 1
original copy of Financial Proposal and a number of photocopies of the
Technical Proposal, Financial Proposal as prescribed in the BDS. The cover of
the documents comprising the Bid shall be clearly marked “TECHNICAL PROPOSAL
ORIGINAL”, “FINANCIAL PROPOSAL ORIGINAL”, “TECHNICAL PROPOSAL COPY”,
“FINANCIAL PROPOSAL COPY”.
If there any amendments to or replacement for
Technical Proposal, Financial Proposal, the Investor shall prepare one
original and a number of photocopies of the Application as prescribed in the
BDS. The cover of documents shall be clearly marked “TECHNICAL PROPOSAL
ORIGINAL MODIFICATION”, “TECHNICAL PROPOSAL COPY MODIFICATION”, “FINANCIAL
PROPOSAL ORIGINAL MODIFICATION”, “FINANCIAL PROPOSAL COPY MODIFICATION”,
“TECHNICAL PROPOSAL ORIGINAL SUBSTITUTION”, “TECHNICAL PROPOSAL COPY
SUBSTITUTION”, “FINANCIAL PROPOSAL ORIGINAL SUBSTITUTION”, “FINANCIAL
PROPOSAL COPY SUBSTITUTION”.
19.2. The Investor shall be responsible for the
discrepancy between the original and the photocopies. In the event of any
discrepancy between the original and the copies does not lead to any change
to the rank of the Investor, the original shall prevail. In the event of any
discrepancy between the original and the copies leading any change to the
rank of the Investor, the Bid shall be rejected.
19.3. The original of Technical Proposal and
Financial Proposal shall be typed or written in indelible ink and have page
numbers. Letter of Bid, addenda of Bid, clarifying documents, and other forms
prescribed in Chapter IV - Bidding Forms must bear the signature and
seal of the Investor’s legal representative or authorized
representative (if any). The authorized representative must obtain a
Power of Attorney using form 02 of Chapter IV – Bidding Forms or a copy of
the Company Charter, a certified Decision on Establishment of branch or other
documents proving the competence of the authorized representative, and it
shall be submitted together with the Technical Proposal and Financial
Proposal.
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19.5. Any interlineations, erasures, or
overwriting shall be valid only if they are signed or initialed by the person
signing the Bid.
20. Sealing and Marking of Bids
20.1. The Technical Proposal envelope contains
the original and the copies and clearly marks it “TECHNICAL PROPOSAL”. The
Financial Proposal envelope contains the original and the copies and clearly
marks it “FINANCIAL PROPOSAL”.
If there is any revision or replacement of
Technical Proposal or Financial Proposal, the modification or substitution
documents (including the original and the copies) shall be put into separate
envelopes and clearly mark it “TECHNICAL PROPOSAL MODIFICATION”, “TECHNICAL
PROPOSAL SUBSTITUTION”, “FINANCIAL PROPOSAL MODIFICATION”, “FINANCIAL
PROPOSAL SUBSTITUTION”.
These envelopes: including Technical Proposal,
Financial Proposal, Technical Proposal Modification, Financial Proposal
Modification, Technical Proposal Substitution, Financial Proposal
Substitution, and Alternative Bid shall be sealed. The sealing of envelopes
shall comply with regulations provided by the Investor.
20.2. The outer envelopes shall:
a) bear the name and address of the Investor;
b) be addressed to the Procuring Entity in
accordance with ITI Section 1.1;
c) bear the project’s name specified in ITI
Section 1.4;
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20.3. In case Bid contains multiple documents,
the Investor needs to pack the whole documents in way that ensures convenient
reception and storage of Bid, ensures the integrity of Bid to avoid loss or
missing.
20.4. If the envelopes are not sealed or the
seals thereof are lost during the process they are transferred to the
Procuring Entity, or they are not marked as required in ITI Sections 20.1.
and 20.2, the Investor shall be responsible for those violations. The
Employer will assume no responsibility for the confidentiality of the Bid if
the Investor fails to comply with above regulations.
21. Deadline for the submission of Bids
21.1. Investors may submit their Bids by hand or
by mail at the Procuring Entity’s address in accordance with ITI Section 1.1.
and no later than the deadline for submission of Bid specified in the BDS.
The Procuring Entity shall receive Bids of all Applicants submitted before
the deadline for submission of Bids, including those who have not bought or
received the Bidding Documents from the Procuring Entity. Any Investor that
has not bought the Bidding Documents must pay the Procuring Entity an amount
equal to the selling price for a set of Bidding Documents as specified in BDS
before their Bid envelopes are received.
21.2. The Procuring Entity may extend the
deadline for submission of Bids by amending the Bidding Documents in
accordance with ITI Section 7. in which case all rights and obligations of
the Procuring Entity and Investors previously subject to the deadline shall
thereafter be subject to the deadline as extended.
21.3. Any extension of the deadline for the
submission of bids shall be communicated in writing with Investors who have
acquired Bidding Documents or have submitted their Bids. The Procuring Entity
shall clarify the deadline as extended in order for Investors have enough
time to amend the Bid under new requirements. Any Investor who has submitted
a Bid may take it back for amendments. Any Bid that has not been taken back
shall be treated as “confidential” document.
22. Late Bids
The Employer shall not consider any bid that
arrives after the deadline for submission of bids. Any bid received by the
Procuring Entity after the deadline for submission of bids shall be declared
late, rejected and returned unopened to the Investor.
23. Withdrawal, Substitution, and Modification
of Bids
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23.2. The corresponding substitution or
modification of the Bid must accompany the respective written notice. All
notices must be:
a) submitted in accordance with ITI Sections 19
and 20, and in addition, the respective envelopes shall be clearly marked
“BID MODIFICATION” or “BID SUBSTITUTION ”;
b) received by the Procuring Entity prior to the
deadline prescribed for submission of Bid, in accordance with ITI Section 21.
23.3. The written notice of Bid withdrawal must
satisfy the following:
a) the respective envelopes shall be clearly
marked “BID WITHDRAWAL”;
b) received by the Procuring Entity prior to the
deadline prescribed for submission of Bid, in accordance with ITI Section 21.
Any bid requested to be withdrawn shall be
returned unopened to the Investor.
23.4. Only written notices of modification,
substitution or withdrawal of Bid are received before the deadline for
submission of Bids shall be accepted.
24. Confidentiality
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24.2. Except for case of the Bid clarification
prescribed in ITI Section 25 and preliminary negotiation prescribed in ITI
Section 35, the Investor is not permitted to contact to the Procuring Entity
on any matter related to its Bid and the package from the opening time until
the publication of selection results.
25. Clarification of Bid
25.1. In the event that there is no documentary
evidence establishing the Investor’s eligibility and qualifications in the
Bid when the deadline for submission of bids expires, the Investor may send
clarifications of its eligibility and qualifications to the Procuring Entity.
The Procuring Entity shall receive the Clarification of Applications sent by
the Investors; documentary evidence establishing the Investor’s eligibility
and qualifications shall be an integral part of the Bid. The Procuring Entity
shall notify of receipt of Clarification of Bids in writing by hand, by post,
via fax or email.
25.2. After opening Technical Proposal and
Financial Proposal, the Investor is responsible for clarifying Technical
Proposal and Financial Proposal at the request of the Procuring Entity. Any
request for clarification of the Procuring Entity and any response of the
Investor shall be in writing and sent by the following: by hand, by post, via
fax or email. The Clarification of Bids shall only be made between the
Procuring Entity and the Investor having the Bid that needs clarifying. The
contents of the Clarification of Bids shall be treated as an integral part of
the Bid by the Procuring Entity.
25.3. The Clarification of Bids shall only be
made between the Procuring Entity and the Investor having the bid that needs
clarifying provided that the essential contents of the Bids and the
eligibility of the Investors keep unchanged. The request for clarification
shall specify the deadline for clarifications in accordance with BDS. The
contents of the Clarification of Bids shall be treated as an integral part of
the Bid by the Procuring Entity. Regarding clarification in terms of the
Investor’s qualification, technical requirements or financial requirements,
if the deadline for clarification expires, but the Investor fails to send any
clarification or the clarification does not satisfy requirements of the
Procuring Entity, the Procuring Entity shall evaluate the Bid sent prior to
the deadline for submission of Bid by the Investor.
26. Relevant Partners
The Investor must declare Partners expected to
participate in the project execution using Form PL 06 of Chapter IV - Bidding
Forms.
27. Deviations, Reservations, and Omissions
During the evaluation of Bids, the following
definitions apply:
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27.2. “Reservation” means the setting of limiting
conditions or withholding from complete acceptance of the requirements
specified in the Bidding Documents;
27.3. “Omissions” means the failure to submit
part or all of the information or documentation required in the Bidding
Documents.
28. Determination of Responsiveness
28.1. The Procuring Entity shall determine a
bid’s responsiveness as prescribed in ITI Section 10.
28.2. A substantially responsive bid means one
that meets all the requirements of the Bidding Documents without
material deviation, reservation, or omission. A material deviation, reservation,
or omission is one that:
a) if accepted, would affect in any substantial
way the scope, quality, or execution of the project; or limit in any
substantial way, inconsistent with the Bidding Documents, the Competent
person's rights or the Investor’s obligations under the proposed Contracts;
or
b) if rectified, would unfairly affect the
competitive position of other Investors presenting substantially responsive
Bids.
28.3. The Procuring Entity shall examine all
technical aspects of the Bid submitted in accordance with ITI Sections 13, in
particular, to confirm that all criteria prescribed in Part 2 – Procuring
Entity’s requirements, have been met without any material deviation,
reservation or omission.
28.4. If a bid is not substantially responsive to
the requirements of the Bidding Documents, it shall be rejected and may not
subsequently be made responsive by correction of the material deviation,
reservation, or omission.
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29.1. Provided that a Bid is substantially
responsive, the Procuring Entity may waive any nonconformities in the bid
that do not constitute a material deviation, reservation or omission.
29.2. Provided that a bid is substantially
responsive, the Procuring Entity may request that the Investor submit the
necessary information or documentation, within a reasonable period of time,
to rectify nomaterial nonconformities in the bid related to documentation
requirements. Requesting information and documentation on such
nonconformities shall not be related to any aspect of the Financial Proposal
of the Investor. Failure of the Bidder to comply with the request may result
in the rejection of its Bid.
29.3. Provided that a Bid is substantially
responsive, the Procuring Entity shall rectify nonmaterial and quantifiable
nonconformities related to the Financial Proposal of the Investor. To this
effect, the Financial Proposal shall be adjusted, for comparison purposes
only, to reflect the missing or nonconforming item or component in comparison
with the Bidding Documents prescribed in ITI Section 33.2.
30. Technical Proposal Opening T
30.1.Except for late Bids prescribed in ITI
Sections 22 and Bids requested to be withdrawn in accordance with ITI Section
23.3, all Technical Proposals received prior to the deadline for submission
of bids shall be opened and read out information prescribed in ITI Section
30.2 Point b. The Technical Proposal opening shall be held in public at
the address, date and time specified in the BDS in the witness of
participants being Investors’ representatives and relevant agencies and
organizations. The Technical Proposal opening shall be conducted regardless
of the absence of any Investor’s representative. Only envelopes that are opened
and read out at the Technical Proposal opening shall be considered further.
30.2. The Opening of Bids shall be conducted to
every Bid according to the alphabet order of Investors’ names and the
following procedures:
a) The seals shall be checked;
b) All envelopes of Technical Proposal, including
original, modification or substitution (if any) shall be opened and read out:
the Investor’s name, number of originals and copies, the validity period of
Technical Proposal, the performance period and the value and validity period
of the Bid Security and other details as the Procuring Entity may consider
appropriate.
c) The representative of the Procuring Entity
shall countersign the original of Letter of Technical Bid, Power of Attorney
of Investor’s legal representative (if any), Joint Venture Agreement (if
any), Bid Security. No Bid shall be rejected at Bid opening except for late
bids, in accordance with ITI Section 22.
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First, envelopes marked “WITHDRAWAL” shall be
opened and read out and the corresponding Bids (including Technical Proposal
and Financial Proposal shall not be opened, but returned to the Investor. No
Bid withdrawal shall be permitted unless the corresponding withdrawal notice
contains a valid authorization to request the withdrawal and such
authorization is public in the Bid opening.
30.4. With regard to Technical Proposals
requested to be modified
Envelopes marked “Technical Proposal
Modification” shall be opened and read out and the corresponding Bids shall
not be opened, before the Technical Proposal Original is opened. No Technical
Proposal modification shall be permitted unless the corresponding
modification notice contains a valid authorization to request the
modification.
30.5. With regard to Technical Proposals
requested to be substituted
Envelopes marked “SUBSTITUTION” shall be opened
and read out and exchanged with the corresponding Technical Proposal being
substituted. The substituted Technical Proposal shall not be opened, but
returned to the Investor. No Technical Proposal substitution shall be
permitted unless the corresponding substitution notice contains a valid
authorization to request the substitution and such authorization is public in
the Bid opening.
30.6. The Procuring Entity shall prepare a record
of the Bid opening that shall include prescribed in ITI Section 30.2. The
record of Bid opening shall be signed by the representatives of the Investors
participating in the Bid opening. If any signature of the Bidders is left in the
record, it still remains valid. A copy of the record shall be distributed to
all Investors who participate in the bid opening.
31. Technical Proposal Evaluation
31.1. The Technical Proposal shall be evaluated
according to the procedure, method, and criteria prescribed in Chapter III -
Evaluation and Qualification Criteria and Method
31.2. List of Investors satisfying technical
requirements shall be approved in writing. The Procuring Entity shall send
the List of Investors satisfying technical requirements to all Investors
(including summary of reasons for rejection), which contains invitations of
bidders satisfying technical requirements to open Financial Proposal,
together with time and location of opening Financial Proposal.
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32.1. The Financial Proposal opening shall be
held in public at the address, date and time specified in the Notification of
List of Investors satisfying technical requirements, in the witness of
participants being Investors’ representatives and relevant agencies and
organizations. The Procuring Entity shall open and read out the information
as prescribed in ITI Section 32.4 Point b in the Financial Proposal of
Investors satisfying technical requirements. The Financial Proposal opening
shall be conducted regardless of the absence of any Investor’s
representative. Only envelopes that are opened and read out at the Financial
Proposal opening shall be considered further.
32.2. At the Financial Proposal opening, the Employer
shall announce List of Investors satisfying technical requirements and then
check seals of the envelopes marked “FINANCIAL PROPOSAL”, “FINANCIAL PROPOSAL
MODIFICATION”, “FINANCIAL PROPOSAL SUBSTITUTION”.
32.3. First, envelopes marked “FINANCIAL PROPOSAL
SUBSTITUTION” shall be opened and read out and exchanged with the
corresponding Substituted Financial Proposal, and the Substituted Financial
Proposal shall not be opened, but returned to the Bidder. No Financial
Proposal substitution shall be permitted unless the corresponding
substitution notice contains a valid authorization to request the
substitution.
Envelopes marked “FINANCIAL PROPOSAL
MODIFICATION” shall be opened and read out with the corresponding Financial
Proposals. No Financial Proposal modification shall be permitted unless the
corresponding modification notice contains a valid authorization to request
the modification.
32.4. The Financial Proposal opening shall be
conducted to every Financial Proposal according to the alphabet order of the
Investors’ names and following procedures:
a) The seals shall be checked;
b) The envelopes shall be opened and reading out:
Investor’s name; number of originals and copies of Financial Proposal; Letter
of Financial Bid; validity period of Financial Proposal; total estimated
investment/total investment (excluding the cost of compensation and land
clearing) offered by the Investor (M1), value of compensation and
land clearing offered by the Investor (M2), amount paid to state
budget (M3), increasing payment to State budget (if any); scores of Bids
satisfying technical specifications, and other details.
32.5. The Procuring Entity shall prepare a record
of the Financial Proposal opening that shall include information prescribed
in ITI 32.2, 32.3 and 32.4. The record of Financial Proposal opening shall be
signed by the representatives of the Investors participating in the Financial
Proposal opening. If any signature of the Bidders is left in the record, it
still remains valid. A copy of the record shall be distributed to all
Investors who satisfy technical specifications.
33. Error correction and adjustment of
deviation
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33.2. Adjustment of deviation is adjustment of
deficiency or redundancy that is non-material deviation in the Bid compared
to requirements of Bidding Documents. Adjustment of deviation shall be made
in accordance with BDS in consideration of equity, transparency and economic
efficiency. Adjustments are not material deviation, reservation or omissions
as prescribed in ITI Section 28.2. The adjustment of deviation is made only
be intended to compare Bids.
33.3. Upon discovering errors, deviation, the
Procuring Entity shall notify the Investor in writing of such errors,
deviation and error correction and adjustment of deviation thereof. Within 07
working days, from the date on which the Procuring Entity’s notification is
received, the Investor shall reply as follows:
a) Accept or refuse the error correction. In case
of refusal, the Bid shall be rejected;
b) Offer opinions about adjustment of deviation.
In case of refusal of adjustment of deviation, the Investor shall provide
explanation for consideration.
34. Financial Proposal Evaluation and Ranking
of Investors
34.1. The Financial Proposal shall be evaluated
according to the procedure, method, and criteria prescribed in Chapter III -
Evaluation and Qualification Criteria and Method
34.2. According to the evaluation of Financial
Proposals, the Procuring Entity shall make an investor ranking list. The
Investor provides the offer price (A) is not lower than the approved minimum
price, the value of compensation and land clearing (M2) is not lower than m2
and the highest investment efficiency (B) shall be ranked first.
35. Preliminary negotiation of Contract
35.1. The first-ranking Investor shall be invited
to enter into preliminary negotiation. If the Investor fails or refuses to
enter into preliminary negotiation, the Bid Security shall not be returned as
prescribed in ITI Section 17.6 Point d.
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a) Bid/proposal evaluation report;
b) Bid and Clarifications to Bid (if any) of the
Investor;
c) Bidding Documents.
35.3. Rules for preliminary negotiation:
a) No matter which is required in the Bidding Documents
is presented in the preliminary negotiation:
b) The preliminary negotiation shall not cause
change to the essential contents of the Bid.
35.4. Preliminary negotiation contents:
a) Negotiating nonclarification or
nonconformities between the Bidding Documents and the Bid, between different
contents in the Technical Proposal or Financial Proposal possibly leading
dispute or affecting the duties of contracting parties during the performance
of the contract;
b) Negotiating issues arising during the selection
of Investors (if any) to complete the details of the project, including
keeping satisfying conditions and procedures in accordance with law on
investment, land, construction, environment, property trading or any relevant
field;
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35.5. During the preliminary negotiation, the
parties shall complete the draft contract.
35.6. If the preliminary negotiation with the
first-ranking Investor is not successful, the Procuring Entity shall request
the Competent Person to invite the second-ranking Investor to enter into the
preliminary negotiation. If the preliminary negotiation with subsequent
Investors is still not successful, the Procuring Entity shall request the
Competent Person to consider canceling the bidding as prescribed.
36. Conditions for successful Investor
An Investor shall be proposed for contract award
when following conditions are satisfied:
36.1. The Bid is valid;
36.2. Requirements for qualifications are
satisfied;
36.3. Technical specifications are satisfied;
36.4. The offer price (A) is not lower than the
approved minimum price in the Bidding Documents, the value of compensation
and land clearing (M2) is not lower than m2 and
the highest investment efficiency (B).
37. Bidding cancellation
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a) All Bids fail to meet requirements mentioned
in the Bidding Documents;
b) The Procuring Entity changes objectives and
scope of investment specified in the Bidding Documents;
c) Bidding Documents fail to comply with law on
bidding or other regulations of relevant law provisions leading the
nonsatisfaction of the successful Investor.
d) There is any evidence for corrupt, fraudulent
or conclusive practice, or taking advantage of positions, powers aiming to
interfere illegally in a bidding process to falsify results of Investor
selection.
37.2. Any organization or individual violating
law on bidding leading bidding cancellation (as prescribed in Point c and
Point d of ITI Section 37.1) must compensate relevant contracting parties and
face penalties as prescribed.
37.3. Regarding bidding cancellation prescribed
in ITI Section 37.1, within 20 working days, the Procuring Entity shall
return or release Bid Security to Investors, excluding bidding cancellation
prescribed in Point d of ITI Section 37.1.
38. Publication of selection of investors
38.1. Upon results of selection of investors, the
Procuring Entity shall publish such results on the national bidding network
or the Vietnam Public Procurement Review Journal, and send them to Investors
participating in the process of bidding no later than 05 working days from
the date on which the results of selection of investors are approved.
Contents of the notification of investor selection result:
a) Project’s name, location and scope;
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c) Deadline for commencement, build, operation;
d) Requirements pertaining to using land for
executing project (location, area, purposes, use term);
dd) Total investment;
e) Payment to State budget;
g) List of unsuccessful Investors and brief
explanation in term of each Investor;.
h) Plan for negotiation, finalization, and
signing of contract with successful Investor;
i) Notes (if any).
38.2. Regarding bidding cancellation prescribed
in Point a ITI Section 37.1, the explanation for the bidding cancellation
shall be provided in the notification of Investor selection result.
38.3. Upon the receipt of notification of the
bidder selection result prescribed in ITI Section 38.1, if any unsuccessful
Investor requests explanation, the Procuring Entity shall, within 05 working
days from the date on which the notification of Investor selection result is
published, give explanation.
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39. Negotiation and finalization of contract
According to the results of selection of
investors, preliminary negotiation, the competent authority shall enter into
the negotiation of the contract with the successful Investor.
40. Conditions for signing of contract
40.1. The Bid of the successful Investor shall
remain valid at the time of signing of contract.
40.2. At the time of signing of contract, the
successful Investor shall be determined to have technical and financial
qualification to perform the contract. In necessary cases, the Competent Person
shall verify the Investor’s qualifications; the contract will be entered into
only when those qualifications are still satisfied.
40.3. Competent regulatory agencies shall create
favorable conditions in as agreed and in order the project is executed on
schedule.
41. Performance Security
41.1. Before the effective date of the contract,
the successful Investor shall furnish the Performance Security in the form of
a Bank Guarantee issued by a bank or a credit institution lawfully operating
in Vietnam or cheque deposit according to the given time and value specified
in BDS. The Investor shall, if applicable, use the Bank Guarantee form
prescribed in form 13 of Chapter VIII - Contract Forms or another form which
is approved by the competent authority.
41.2. The Investor shall be not returned the
Performance Security in one of the following cases:
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b) Violate terms and conditions of the contract;
c) Perform the contract behind the schedule and
refuse to extend the validity period of the Performance Security.
42. Settlement of dispute and complaints
Investors are entitled to file complaints against
the Investor selection progress and result to the Investor, competent persons,
advisory board at the address prescribed in the BDS when they found their
lawful rights and interests are infringed. The complaints in bidding shall be
handled as prescribed in Section 1 of Chapter XII of the Law on Bidding and
Articles 88, 89 and 90 of Decree No. 30/2015/ND-CP.
43. Actions against violations
43.1. Any organization or individual that
violates laws on bidding and other regulations shall, subject to its nature
and severity of the violations, be disciplined, incur penalties for administrative
violations or face a criminal prosecution; in the case where the violation of
law on bidding causes damage to the State’s interests, rights and legitimate
interests of other organizations and individuals, it must compensate for
damage in accordance with regulations of law.
43.2. The organization or individual violating
the law on bidding shall be subject to, apart from the actions prescribed in
ITI Section 43.1, the prohibition from participating in the bidding and
included in the list of investors violating bidding law on the national
bidding network.
43.3. In case of any violation resulting in being
banned from bidding, the investor committing violation may be banned from
bidding in terms of projects under management of competent persons or within
a Ministry, agency or a locality or nationwide in accordance with Clause 3
Article 90 of the Law on Bidding.
43.4. Publication of actions against violations:
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b) Each decision on actions against violation
shall be published on the Vietnam Public Procurement Review Journal, and
national bidding network.
44. Extraordinary Financial Proposal
If any Financial proposal of the Investor is
extraordinary that affect the feasibility of project execution or fulfillment
of financial obligation as proposed, the Procuring Entity shall request the
Competent Person to clarify the feasibility of the proposed financial plan.
In this case, the Competent Person is permitted to establish an
interdisciplinary assessment group to require the Investor to clarify the
components of the financial plan in conformity with the following directions:
a) Economic elements in connection with Technical
Proposal for construction and provision of public services;
b) Economic solutions or the special advantage of
investors leading to advantages in the proposed financial plan;
c) The origin of technical solutions and
technologies for implementing the project that must comply with the
provisions of law.
If all requirements prescribed in Points a, b,
and c of this Section is met, and the Investor’s clarification is persuadable,
its Financial Proposal shall be considered further. In this case, if the
Investor accepts the award of contract, the Competent Person shall, to
prevent risks, specify that the value of Performance Security is greater than
3% but not lower than 10% of total estimated investment/total investment of
the project. If requirements prescribed in Points a, b, and c of this Section
are not met, and the Investor’s clarification is non-persuadable leading the
fact that the financial plan is considered unfeasible, its Financial Proposal
shall be rejected.
45. Surveillance of Investor selection
progress
Competent persons shall assign entities in charge
specified in BDS to carry out the surveillance of the selection of investors.
Any practice or issue that is discovered not compliant with law on bidding by
the Investor shall be reported to the entities in charge mentioned above.
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ITI 1.1
Name and address of the Procuring Entity:
- The Procuring Entity is: _____[Procuring
Entity’s name]
- Representative: _____[representative’s full
name]
- Floor/Room No.: ___[insert number of floor,
room (if any)]
- Street: ___[insert street’s name, house number]
- City: ___[insert city’s or town's name]
- Post code: ___[insert post code (if any)]
- Phone number: ___[insert telephone number,
including country and city code]
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- Email address: ___[insert email address (if
any)]
ITI 1.2
- Estimates for preliminary cost associated with the
project execution (excluding the cost associated with compensation and land
clearing) (m1):___ [insert preliminary cost estimate (excluding the cost
associated with compensation and land clearing) determined by Procuring
Entity in accordance with law on construction relating to each specific
project so as to make the most of the land zone, land fund, land area, floor
area ratio, and land use planning according to the approved zoning plan with
the scale of 1/2,000 or the approved detailed plan with the scale of 1/500
(if any)].
- The cost associated with compensation and land
clearing (including cost associated with financial aid and resettlement, if
any) (m2): ___ [insert the cost associated with compensation and land
clearing (including cost associated with financial aid and resettlement, if
any) determined by Procuring Entity according to the preliminary plan as
prescribed in Article 11 of Decree No. 30/2015/ND-CP and guidelines in the
Appendix issued together with Pre-qualification Document].
+ Minimum offer amount to paid to state budget (m3):
_____ [according to commercial advantage of the land zone, land fund used in
the project in the future or statistics on value of land zones with similar
locations and nature, Procuring Entity shall determine m3].
- Minimum price: __________ [sum of m1 and m2]
ITI 1.3
Requirements pertaining to equity and borrowed
capital:
- Minimum required equity that the Investor has
to contribute(1): ____[insert amount in figures and in words]. The minimum
required equity shall not be lower than 20% of the total estimated investment
in case of the project using fewer than 20 ha of land or not lower than 15%
of the total estimated investment in case of the project using at least 20 ha
of land. In which, the total estimated investment (equivalent to the minimum
price) equals the sum of m1 and m2 as prescribed in Section 1.2].
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ITI 1.4
Project’s information: [summary of project’s
information]
a) Project’s name:
_______________________________________ ;
b) Name of authority competent to sign the
contract with the Investor: _________________________________________;
Objectives;
______________________________________;
d) Contract duration: __________________________.
Details of project shall be specified in Section
I Part 2 - Procuring Entity’s Requirements.
ITI 3.1
Any Investor that needs to change its eligibility
(name) in the shortlist for bidding shall communicate in writing with the
Procuring Entity at the address prescribed in Section 1.1 of BDS within ___
days prior to the deadline for the submission of bids [specific number, not
sooner than 07 working days].
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- The Investor does not hold more than 30% of
shares or stakes of each other: _____[insert full name and address of the
competent authority and Procuring Entity].
- The Investor and the solicitation consulting
units documents not hold stake of each other; the Investor and another
organization or individual do not hold more than 20% stake of each other. In
particular:
+ Consulting unit on evaluating Pre-qualification
Document, Bidding Documents (if any): ____[insert complete name and address].
+ Consulting unit on evaluating Pre-qualification
Document, Bidding Documents (if any): ____[insert complete name and address].
+ Consulting unit on evaluating Application, Bid
(if any): ____[insert complete name and address].
+ Consulting unit on evaluating prequalification results,
selection of investors results (if any) ____[insert complete name and
address].
- The Investor and the following entity are not
in the same supervisory agency or organization: _____[insert full name and
address of the competent authority and Procuring Entity].
ITI 3.2 (g)
g) The Investor is using land which is allocated
or leased by the State for a project without violating regulations of law on
land according to the following bases: ___ [insert bases in accordance with
applicable law. Example:
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- Actions against violations of legislation on
land relating to projects that the Investor has executed which are posted on
the website of the Ministry of Natural Resources and Environment].
ITI 5.2
A Pre-Bid meeting [insert “will” or “will not”]
take place. [If yes, date, time, and place shall be specified]
ITI 6.1
The Procuring Entity [insert “will” or “will
not"] conduct a site visit.
[If the Procuring Entity instructs the
Investor to a site visit, time and place shall be specified].
ITI 7.3
The Procuring Entity shall send Amendment of
Bidding Documents to all Investors received the Prequalification from the
Procuring Entity before the deadline for submission of Bids at least _____
days [insert specific number of days, provided that there is enough time for
the Investor to complete the Bid and not sooner than 10 working days].
In case the time for sending Amendment of Bidding
Documents does not comply with above regulations, the Procuring Entity shall
extend the corresponding deadline for the submission of bids.
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[Specify language of Application
according to bidding form:
- International bidding:
The Bid, as well as all correspondence and
documents related to the Bid exchanged by the Investor and the Procuring
Entity shall be written in: ____ [if the Bidding Documents are in English
then insert “English”; if the Bidding Documents are in both English and
Vietnamese, then insert “the Investor may chose either English or Vietnamese
to prepare a Bid according to the Bidding Documents in English”.
Supporting documents and printed literature
that are part of the Bid may be in another language provided they are
accompanied by a translation into Vietnamese. ____ [if the Bidding
Documents are in English then insert “English”; if the Bidding Documents are
in both English and Vietnamese, then insert “the Investor may chose language
for Bid”]. In case of absence of the translation, the Procuring Entity may
request the Investor to supplement when necessary.
- Regarding national bidding:
The Bid, as well as all correspondence and
documents related to the Bid exchanged by the Investor and the Procuring
Entity shall be written in Vietnamese.
Supporting documents and printed literature
that are part of the Bid may be in another language provided they are accompanied
by a translation into Vietnamese. In case of absence of the translation, the
Procuring Entity may request the Investor to supplement when necessary]
ITI 10.4
The Investor shall submit the following documents
in conjunction with the Bid: ___[insert other documents in conjunction with
the Bid other than regulations in ITI Section 10.1, 10.2, 10.3 as required by
the scope and nature of the project without any restriction on participation
of the Investor. If there is no requirement, clearly mark it “no
requirement”].
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Composition of Technical Proposal:
[According to the scope, nature, and
field of the project, the Procuring Entity specifies composition of Technical
Proposal, including the following:
a) Architecture solutions to execute project.
b) Proposal on project schedule and
construction period.
c) Proposal on compensation and land clearing.
d) Plan for reducing project’s impact on
environment, society and economy].
ITI 14.1
[According to the scope, nature, and field
of the project, the Procuring Entity specifies if the Investor may make an
alternative plan. If the Investor is not entitled to make an alternative
plan, clearly mark it “no application”].
ITI 15.1
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ITI 16
- The currency(ies) of the bid shall be:
[the Investor may, subject to Employer’s
requirements, indicate in its Bid up to three foreign currencies of their choice
in accordance with conditions for use, for example: VND, USD, EUR. VND
shall prevail to be converted. If foreign currencies are allowed in the Bid,
the Investor must demonstrate the works using foreign currencies attached to
schedule of work items and equivalent foreign currency portion, provided that
domestic costs shall be quoted in VND, costs incurred outside the Employer’s
country related to the package shall be quoted in foreign currency(ies)].
ITI 17.3
- Value of the Bid Security ___ [insert amount
and currency, between 0.5% - 1.5% of Total estimated investment/Total
investment of the project1]
- The validity period of the Bid Security is
___days [insert number of days, which equals the validity period of the Bid
prescribed in ITB Section 17.1 plus 30 days], from the deadline for
submission of Bid.
ITI 17.5
The unsuccessful Investors shall be either
returned or released the Bid Security within ___ days, from the date on which
the notification of the Investor selection is approved [insert specific
number, not exceeding 20 days]
ITI 18.1
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ITI 19.1
- The number of copies of the Technical Proposal
is: ____[insert number].
- The number of copies of the Financial Proposal
is: ____[insert number].
ITI 21.1
- The deadline for submission of bids is: [insert
the deadline for the submission of bids, at least 60 days for national
competitive bidding and 90 days for international competitive bidding, avoid
insert the deadline for submission of bids in the early hours of a
working day so as not to restrict the investors to submit bids].
- Price of Bidding Documents: ____ [insert price,
not exceeding VND 20,000,000 (twenty million) for national competitive
bidding; not exceeding VND 30,000,000 (thirty million) for international
competitive bidding].
ITI 25.3
Time limit for Clarification of Bids is: ____
days from the date on which the Procuring Entity send a document requiring
the clarification.
[The Procuring Entity shall specify the
number of days enough for clarification of Bid].
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Technical Proposal Opening time: _______[hour,
minute] on____[date] at:
- House/Floor/Room number:
- Street:
- City:
[insert date, time and place of
Technical Proposal opening, provided that the Technical Proposal is opened
within 01 hour from the deadline for submission of bids].
ITI 33.1
The errors shall be corrected on the following
basis:
a) Arithmetical errors include errors due to
incorrect addition, subtraction, multiplication and division when calculating
value of State’s holding, or value of payment to State budget and other
financial items.
b) Unit errors:
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- Unit errors: replace “.” (stop) with “,”(comma)
and vice versa in conformity with the Vietnamese unit.
c) Other errors:
- If there is a discrepancy between words and
figures, the amount in words shall prevail, and the amount in figures shall
be corrected. If the amount in words is related to arithmetic error, the
amount in figures prescribed in this Section shall prevail.
- If there is a discrepancy between Technical
Proposal and Financial Proposal, the Technical Proposal shall prevail.
ITI 33.2
According to nature, scope, and sector of project,
the Procuring Entity shall determine contents related to Procuring Entity’s
Requirements and responsive deviation limit for adjustment.
ITI 41.1
- Performance Security: ___ [according to scope,
nature, sector of project, Investor is required to provide a Performance
Security in the form of guarantee issued by a bank or a credit institution
lawfully operating in Vietnam or in the form of cheque deposit] with
the value of ___ [insert amount equivalent to 1% - 3% of total estimated
investment/total investment2].
[Bank guarantee issued by a bank or a
credit institution lawfully operating in Vietnam must be an unconditional
payment (payment upon request) (Form No. 13 Chapter VIII - Bidding Forms)].
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- Deadline for returning Performance Security:
The competent authority shall return Performance Security to the Investor
right after or not later than ___ days from the date on which and the parties
have fulfilled obligations as prescribed [insert deadline for return of Performance
Security in accordance with scope, nature and field of the project].
ITI 42
Mailing address:
a) Address of the Procuring Entity: ____ [insert
address, fax, phone number of Procuring Entity].
b) Address of Competent Person: ______ [insert
address, fax, phone number of competent authority that sign the contract].
c) the Standing board of advisory council: ____
[insert address, fax, phone number].
ITI 45
Details of individuals, units participating in
monitoring: ___ [insert complete name, address, telephone number, fax of the
organization or individual in charge of monitoring the Investor selection
progress which is assigned by the competent person (if any)].
[if there is no requirement, clearly
mark it “no requirement”]
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Section 1. Inspecting and
evaluating the validity of the Technical Proposal
1.1. Inspecting the Technical Proposal
a) Inspect the quantity of originals and
photocopies of the Technical Proposal;
b) Inspect the documents of the original Technical
Proposal, consisting of: Letter of Technical Bid; document establishing
eligibility of the person signing the Bid; power of attorney to sign the Letter
of Bid (if any); joint venture agreement (if any); Bid Security; documents
proving the Bidder’s qualifications; Technical Proposal; and other documents of
the Bid as prescribed in ITI Section 13;
c) Inspect the consistency between the original
copy and photocopies to serve the thorough evaluation of the Technical
Proposal.
1.2. Evaluating the validity of the Technical
Proposal
A Technical Proposal is considered valid when all
of the conditions below are satisfied:
a) There is any original copy of Technical
Proposal;
b) There is a Letter of Technical Bid bearing the
signature and seal (if any) by of the legal representative of the Investor.
Regarding joint venture, Letter of Bid shall bear the signature and seal (if
any) of the legal representative of every JV’s Party or the head of the joint
venture authorized to sign the Letter of Bid according to the regarding joint
venture agreement;
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d) The validity period of Bid Security satisfies
requirements as prescribed in ITI Section 17.3; If the Bid Security must be
provided in the form of bank guarantee, the bank guarantee shall bear the
signature of legal representative of the bank or credit institution with value,
validity period, and Procuring Entity’s name (beneficiary) as prescribed in ITI
Section 17.3; if the Bid must be provided in the form of cheque deposit, the
Procuring Entity shall manage such cheque as prescribed in ITI Section 17.3;
dd) The Investor shall not have its name included
in multiple Technical Proposal as an independent Investor or a JV’s Party;
e) In case of a joint venture, a joint venture
agreement bearing signature and seal (if any) of each JV's Party is required; such
agreement shall clarify responsibilities of the leading Party and common and
separate responsibilities of each JV's Party using the Form No. 03 Chapter IV -
Bidding Forms;
g) The Investor is not banned from bidding as
prescribed in law on bidding;
h) The Investor’s status is eligible as prescribed
in ITI Section 3.
A Technical Proposal is eligible if all criteria
are considered “responsive”. A Technical Proposal is ineligible if any of the
criteria is considered “irresponsive” and such Technical Proposal shall be
rejected.
Eligible Technical Proposal shall be considered
further in terms of technical aspect as prescribed in Section 3 of this
Chapter.
Section 2. Update of
Qualification
2.1. If there is any change to the information
about the Investor’s qualification between the Bid and the application for
prequalification, the new information shall be updated providing satisfying
requirements prescribed in Section 2 Chapter III of Pre-qualification Document;
if not, the Bidder shall issue a commitment to satisfy all the package’s
criteria. The Investor shall take legal responsibility for the accuracy, legacy
of figures and materials in connection with owner’s equity and list of projects
in progress. At the update time, if the Investor has participated in multiple
projects, it must provide sufficient owner’s equity committed for the project
as required by the Pre-qualification Document and Bidding Documents.
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a) Permit another Joint Venture or permit the
addition of another JV's Party not included in the shortlist;
b) Refuse the Investor being a joint venture from
which a JV's Party is withdrawn but no JV’s Party with equivalent
qualifications or higher replaces it.
The Investor shall declare qualifications of new
JV's Party, attach documents establishing its eligibility and qualifications.
The qualifications of new JV's Party shall be evaluated according to the
evaluation criteria for Application in the pre-qualification process.
Section 3. Technical
evaluation
3.1. Evaluation method:
The technical evaluation shall be established on
Weighted Scoring Method of ___ [100 or 1,000] in which minimum responsive
requirement shall be ___% of total score [%, not lower than 70%] and minimum
score of each basic criterion shall be ___% of total score of such criterion
[%, not lower than 60%].
3.2. Technical Evaluation Criteria
[According to scope, nature and sector of
project, the Procuring Entity shall specify technical evaluation criteria. The
Procuring Entity shall request the Investor to provide description of plan and
method of executing project to assess to conformity, feasibility of Investor’s
proposal for the following:
(1) Plan and method of executing project
to ensure that the project objectives are appropriate to the approved zoning
plan with the scale of 1/2,000 or 1/500, if any;
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(3) Plan for operation, management,
business, maintenance of project works;
(4) Requirements pertaining to environment
and safety in consideration of standards, regulations on environment in
accordance with law on environment;
(5) Plan for risk management during the
project execution.
Apart from the above criteria, during the
development of technical evaluation criteria, the Procuring Entity may amend
other technical criteria in accordance with nature and sector of a specific
project.
Section 4. Inspecting and
evaluating the validity of the Financial Proposal
4.1. Inspecting the Financial Proposal
a) Inspect quantity of photocopies of Financial
Proposal;
b) Inspect the documents of the original Financial
Proposal, consisting of: Letter of Financial Bid, other documents of Financial
Proposal as prescribed in ITI Section 15;
c) Inspect the uniformity of contents between
original copy and photocopies to serve the detailed evaluation of Financial
Proposal.
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A Financial Proposal is considered valid when all
of the conditions below are satisfied:
a) There is any original copy of Financial
Proposal;
b) There is a Letter of Financial Bid bearing the
signature and seal (if any) by of the legal representative of the Investor.
Regarding joint venture (in case of a change of JV's Party), Letter of Bid
shall bear the signature and seal (if any) of the legal representative of every
JV’s Party or the head of the joint venture authorized to sign the Letter of
Bid according to the regarding joint venture agreement;
c) Total estimated cost of execution (excluding the
cost of compensation and land clearing) offered by the Investor (M1),
value of compensation and land clearing offered by the Investor (M2),
amount paid to state budget (M3), increasing payment to State budget that are
written in the Letter of Bid must be specific, fixed in number or words, logic,
and appropriate. No different value for the same item or any disadvantage
condition to competent authorities or Procuring Entity is acceptable.
d) The validity period of Financial Proposal
satisfies requirements as prescribed in ITI Section 18.
A Financial Proposal is eligible if all criteria
are considered “responsive”. A Financial Proposal is ineligible if any of the
criteria is considered “irresponsive” and such Financial Proposal shall be
rejected.
The Investor having valid Financial Proposal shall
be considered Financial Proposal.
Section 5. Financial –
Commercial Evaluation
5.1. Error correction and adjustment of deviation
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5.2. Financial – Commercial Evaluation method
Evaluation related to State's and society's
interests is used to evaluate and determine the plan with the largest
investment efficiency, and other contents clearly determined in the Bidding
Documents. The investment efficiency shall be evaluated according to proposed
payment to State budget in cash.
The Investor with the offer price (A) not lower
than the approved minimum price in the Bidding Documents, the value of
compensation and land clearing (M2) is not lower than m2,
the payment offer to state budget (M3) not lower than m3;
and the highest investment efficiency (B) shall be ranked first and invited to
the preliminary negotiation.
In which:
+ m1: preliminary total cost of
execution (excluding the cost associated with compensation and land clearing)
as prescribed in ITI Section 1.2.
+ M1: total cost of execution (excluding
the cost associated with compensation and land clearing) offered by the
Investor in the Bid.
+ m2: cost associated with compensation
and land clearing (including cost associated with financial aid and
resettlement, if any) according to the preliminary plan as prescribed in ITI
Section 1.2.
+ M2: value of compensation and land
clearing (including cost associated with financial aid and resettlement, if
any) offered by the Investor in the Bid.
+ m3: minimum payment offer to state
budget as prescribed in ITI Section 1.2 (independent from land levies, land
rents to be paid by the Investor as prescribed in law on land).
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+ Investment effectiveness (B) = M2 + M3.
CHAPTER
IV. BIDDING FORMS
A. Bidding Forms of Technical Proposal
1. Form No. 01: Letter of Technical Bid
2. Form No. 02. Power of Attorney
3. Form No. 03. Joint Venture Agreement
4. Form No. 04: Investor Information Form
5. Form No. 05: Amendments to Investor’s
qualifications
6. Form No. 06: Investor’s Partner Information Form
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8. Form No. 08. Bid Security
B. Bidding Forms of Financial Proposal
9. Form No. 09: Letter of Financial Bid
10. Form No. 10: Grand summary of costs of
execution and compensation and land clearing
11. Form No. 11: Guarantee of Financing and Credit
Sources for Investors
FORM
NO. 01
LETTER OF TECHNICAL BID (1)
(Location),__________(date)
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After carefully studying the Bidding Documents of
______project [project’s name] issued by _____[Procuring Entity’s name] dated
____and addenda thereof No. ____[insert the number of the addenda (if any)]
dated _____, we, ____[insert the Investor’s name], submit a Technical Proposal
for the above-mentioned project. This Technical Proposal is submitted without
conditions attached.
We are willing to provide the Procuring Entity with
any necessary addition or clarification at the request of the Procuring Entity.
We hereby declare that:
1. We only participate in this Technical Proposal
as the Primary Investor.
2. We are not undergoing dissolution process, are
not thrown into bankruptcy, and do not incur bad debts as prescribed by law.
3. We do not commit violations against regulations
on assurance of competitiveness in bidding.
4. We are not involved in corrupt, fraudulent or
conclusive practice and other violations against law on bidding.
5. Every information provided herein is truthful to
be the best of our knowledge.
6. We will assume full responsibility for all
obligations of Investor during the bidding process.
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Legal
representative of Investor(4)
[Full name, position, signature and seal (if any)]
Notes:
(1) Investor must provide sufficient and
accurate information including names of the Procuring Entity and the Investor,
validity period of the Technical Proposal, which bears the signature and seal
(if any) and of the Investor’s legal representative.
(2) Validity period of the Technical Proposal
is from the deadline for submission of bids to its expiration date as
prescribed in the Bidding Documents. The period of time from the deadline for
submission of Bid to 24:00 of the bid closing date is considered 01 day.
(3) Insert the bid closing date as prescribed
in Section 21.1 of the BDS.
(4) If the Investor’s legal representative
authorizes his/her subordinate to sign the Letter of Bid, a Power of Attorney
(Form 02 provided in this Chapter) must be enclosed. If the company’s charter
or another document permits such subordinate to sign the Letter of Bid, such
document shall be enclosed (no Power of Attorney is required in this case). The
successful Investor must present certified true copies of these documents to
the Competent Person prior to the signing of contract. If information provided
is found inaccurate, the Investor will be considered fraudulent as prescribed
in Point c Clause 4 Article 89 of the Law on Bidding and incur penalties as
prescribed Section 43 Chapter I of Bidding Documents.
FORM
NO. 02
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[Location and date]_______________
I am __________[insert name, ID/passport number,
position of Investor’s legal representative], the legal representative of
_______ [insert name of Investor] at _____________ [insert address of Investor]
hereby authorizes _____________ [insert name, ID/passport number, position of
authorized representative] to perform the following tasks during the
participation in the process of bidding for ____________ [insert name of the
package] of _____________ [insert name of the project] held by ____________
[insert name of the Procuring Entity]:
[- Sign the Letter of Bid;
- Sign documents with the Procuring Entity
during the bidding process, including the request for clarification of Bidding
Documents and clarification of Bids;
- Other tasks [insert details of tasks (if
any)]. (2)
The authorized representative only performs the
tasks within the area of competence of a legal representative of __________
[insert name of Investor] is totally responsible for the tasks performed by
___________ [insert name of authorized representative] within the authorization
scope.
The Power of Attorney is effective from __________
[date] to _________ [date] (3) and is made into _______ copies with
equal value. The Authorizer keeps ___ copies. The authorized person keeps ___
copies. (01) original shall be attached to the original Technical Proposal.
Authorized
representative
[Full name, position, signature and seal (if any)]
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Notes:
(1) The original copy of the Power of
Attorney shall be sent to the Procuring Entity in conjunction with the Letter
of Bid as prescribed in Section 11 Chapter I of Bidding Documents. The
Investor’s legal representative may authorize their deputies, subordinates,
directors of branches, heads of representative offices of the Investor to
perform the one or multiple tasks on behalf of the Investor. The authorized
representative may use the seal of the Investor or their seal. The authorized
representative may not authorize another person.
(2) Area of authorization includes one or
multiple tasks above.
(3) Insert the effective date and expiration
date of the Power of Attorney in conformity with the bidding process.
FORM
NO. 03
JOINT VENTURE AGREEMENT
(to be used in case of changes of JV's Parties)
(Location),__________(date)
Representatives of signatories to the joint venture
agreement include:
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- Country of operation:
- TIN:
- Address:
- Phone number:
- Fax:
- Email:
- Legal representative:
- Position:
Power of Attorney No. __dated__________(in case of
authorization).
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Article 1. General rules
1. Parties voluntarily establish this joint venture
to participate in the process of bidding for _______________ [insert name of
project].
2. Official name of the joint venture used in every
transaction related to the project with the consent of all Parties:
______________ [insert the agreed name of the joint venture].
JV’s address:
Phone number:
Fax:
Email:
JV’s representative:
3. Every JV's Party is committed not to unilaterally
participate or establish a joint venture with another Investor to participate
in the bidding process.
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All Parties unanimously to undertake joint and
separate responsibility to execute tasks in the bidding process of the project
as follows:
1. All parties unanimously authorize ________
[insert a Party’s name] as the leading JV's Party of the JV who represents the
joint venture to perform the following tasks (adjustable subject to Parties’
agreement):
[- Sign the Letter of Bid;
- Sign documents with the Procuring Entity
during the bidding process, including the request for clarification of Bidding
Documents and clarification of Bids;
- Perform other tasks except for signing of
contract [specify details of other tasks (if any)].
2. Roles and responsibilities of JV’s Parties(1)
[specify role(s) of each JV’s Party and owner’s equity rate in the JV]:
No.
Name
Role
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Amount
%
1
Party 1
[Finance]
2
Party 2
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3
Party 3
[Operation/Management]
…
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Total
100%
Article 3. Effect of Joint Venture Agreement
1. The Joint Venture Agreement takes effect from
the day on which it is signed.
2. The Joint venture agreement expires in the
following cases:
- The agreement is unanimously terminated by all
parties;
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- The Joint Venture is not awarded the contract;
- The bidding for ____________ [insert name of the
package] of ___________ [insert name of the project] is cancelled as notified
by the Employer
- All parties have fulfilled their duties and
finalize the contract.
The Joint Venture Agreement is made into _______
original copies, each party keeps _________ copies, attached with the original
Bid. All original copies have equal value.
Legal
representative of JV's Party (2)
[name of legal representative of each JV's Party, position,
signature and seal (if any)]
Notes:
(1) The Investor shall specify its role and
owner's equity holding rate of each JV's Party.
(2) The legal representative of each JV's
Party is a legal representative or authorized representative.
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
FORM
NO. 04
INVESTOR INFORMATION FORM
(Location),__________(date)
1. Name of Investor/JV's Party:
_____________________________________
2. Country of operation:
________________________________
3. Year of establishment: ____________________________________________________
4. Legal address of Investor at the country of
operation: ___________________________
5. Investor’s legal representative details:
________________________________
Name: ___________________________________________________________________
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
- Phone number/Fax:
_________________________________________________________
Email address:
__________________________________________________________
6. Organizational structure of Investor.
____________________________________________
Notes:
(1) Regarding a joint venture, each JV' Party
shall declare information using this Form.
(2) Attached are photocopies of one of the following
documents: An enterprise registration certificate, an establishment decision or
equivalent issued by the competent authorities of the country in which the
Investor is operating.
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AMENDMENTS TO INVESTOR’S QUALIFICATIONS(1)
(Location),__________(date)
1. Name of Investor/JV's Party:
2. Financial capacity of Investor/JV's Party:
a) Summary of financial data in the ____latest
fiscal years(2):
Balance sheet and income statement
Financial Data
for Previous ___Years
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Description
Year 1
Year 2
Year __
1
Total Assets
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Total Liabilities
3
Net Worth
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Current Assets
5
Current Liabilities
...
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Working Capital
7
Total Revenues
...
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Profits Before Taxes
9
Profits After Taxes
...
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Pending
litigation
Choose one of two information below:
□ No pending litigation.
□ Description of pending litigation in which the
Investor is a litigant (or each JV' Party is a litigant regarding JV).
Year
Matter in
Dispute
Value of
Pending Claim (in VND)
Value of
Pending Claim as a Percentage of Net Worth
...
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
c) Attachments
Attached are copies of financial statements
(balance sheets including all related notes, and income statements) for last
___ year’s (2), as indicated above, complying with the following
conditions:
1. All such documents reflect the financial
capacity of the Investor or JV's Party, and not sister or parent companies.
2. Historic financial statements must be completed
as prescribed.
3. Historic financial statements must correspond to
accounting periods already completed, attached are certified true copies of one
of the following documents:
- Inspection record of tax declaration;
- Tax statement (VAT and enterprise income tax)
whose time of submitting certified by tax authority;
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
- Certification of tax liability issued by the tax
authority (certifying amount paid in the whole year);
- Auditor's report (if any);
- Other documents;
3. Experience of Investor/JV's Party:
The Investor shall declare its experience in
similar projects:
1. Project No. 01: ____[project’s
name]
Name of Investor/JV's Party:
1
Contract
number:
Signing date:
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□ Independent
Investor
□ Investor JV's Party
□ Project
Manager
□ Building Contractor □ Operator
Schedule:
□ Closing of construction
□ Closing of operation, business
□ Fulfillment of obligations in the project contract
Execution progress (to be used for the
Contractor):
Holding rate in the Joint Venture (to be used for
Joint Venture):
Mobilized owner’s equity:
...
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Contract package/contract value (to be used for
Contractor):
Type of contract:
Country:
2
Name of Procuring Entity/competent authority:
Address:
Contact person:
Phone number:
Fax:
...
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3
Summary of similar characteristics of completed
project and considered project:
4
- Summary of performed work:
- Value of performed work:
(Value and currency) equivalent to ___VND
5
- Summary of non-performed work to be completed:
- Value of non-performed work to be completed:
...
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
6
[If the Procuring Entity evaluate the
work’s quality, Investor must declare the following:
- Its capacity for control of expenses in the
completed projects:
- Its capacity for complying with the expected
schedule of the completed projects:
- Its capacity for complying with technical
standards of projects…]
7
Litigation Records:
8
Summary of special technical
specifications/operation:
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
….
Legal
representative of Investor
[Full name, position, signature and seal (if any)]
Notes:
(1) Regarding a joint venture, each JV' Party
shall declare information using this Form.
(2) Insert number of years as required, usually
between 03 and 05 years prior the year of the deadline for submission of bids.
Columns of the table should be extended in accordance with given years.
If the accounts of latest fiscal years are not
audited, the Investor must provide a commitment thereto. An audited financial
statement of the year preceding the year of which the financial statement has
been not audited.
(3) If the pending litigation is not served
as an evaluation criterion, it shall be omitted.
...
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
INVESTOR’S PARTNER INFORMATION FORM(1)
No.
Partner(2)
Country of
operation
Role(3)
Legal
representative
Contract or
agreement with Partner(4)
1
Company 1
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[Financial support]
2
Company 2
[Building contractor]
...
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Company 3
[Operation/Management Contractor]
…….
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Legal
representative of Investor
[Full name, position, signature and seal (if any)]
Notes:
(1) To be used in case of participation of
other partners
(2) Names of partners jointly executing the
project (if possible); if they are not identified, only the column “role” will
be inserted. Subsequently, if the Investor is awarded the contract, the
Procuring Entity shall be notified the tasks performed by its Partner.
(3) Specify each Partner's role.
(4) Indicate number of contract/agreement,
enclosed with the original or certified true copy of such document (if any).
...
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
TECHNICAL PROPOSAL
According to the scope, nature, and field of the
project and evaluation criteria for Technical Proposal, Procuring Entity
requests Investors to prepare Technical Proposal Forms and attached notes (if
any) to be evaluated, including the following:
a) The project objectives proposed by the Investor
are appropriate to the approved zoning plan with the scale of 1/2,000 (or
1/500, if any); and the plan for risk management during the execution of
project made by the Investor;
b) Proposal on architectural solutions for the execution
of project; basic use of the Facilities;
c) Proposal on project schedule and construction
period;
d) Proposal on plan for compensation and land
clearing;
dd) Proposal on the plan to minimize the social
and environmental impacts of the project; the plan for risk management during
the execution of project made by the Investor;
e) Other matters at the request of Procuring
Entity.
...
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BID SECURITY(1)
Beneficiary: ___[insert name and address of
the Procuring Entity]
Date of issue: _________[insert date of
issue]
BID SECURITY No. ______[insert number of the
Bid Guarantee]
Guarantor: _____[insert name and address of
issuing bank, if it is not written in the title]
We have been informed that
__________________________ [name of the Investor] (hereinafter called "the
Investor") has submitted to participate in the bid for the execution of
_____[name of project] under Invitation to Bid No.___[insert number of
Invitation to Bid].
We hereby act as a guarantee for the Investor to
participate in the bid for this project with an amount of _________[amount in
figures, in words and currency].
This Guarantee takes effect within ____(2)days,
from __________[date] (3).
At the request of the Investor, we, as the
Guarantor, hereby undertake to pay you any sum or sums not exceeding in total
an amount of ___________ [amount in figures] (____________) [amount in words]
upon receipt by us of your first demand in writing accompanied by a written
statement stating that the Investor is in breach of its obligation(s), because
the Investor:
...
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
2. has violated law on bidding leading bid
cancellation as prescribed in ITI Section 37.1 Point d of the Bidding
Documents;
3. fails to or refuses to negotiate the contract
within 05 working days, from the date on which the notification of contract
negotiation sent by the Procuring Entity is received, excluding force majeure
events;
4. fails or refuses to complete the contract within
30 working days, from the date on which the notification of bid acceptance sent
by the Procuring Entity is received, or refuses to conclude the contract after
the contract completion excluding force majeure events;
5. fails to furnish the Performance Security as
prescribed in ITI Section 41.1 of the Bidding Documents.
If any JV’s Party violates regulations of law
leading ineligible for Bid Security return as prescribed in ITI Section 17.6,
the Bid Security of all JV’s Parties shall not be returned(4).
If the Bidder has option: this Guarantee shall
expire when the Investor conclude the contract and furnish the Performance
Security to the beneficiary as agreed.
If the Bidder has no option: this Guarantee shall
expire when the Investor receives the photocopy of notification of Investor
selection result sent by the beneficiary; within 30 days after the expiration
date of the Bid.
Consequently, any demand for payment under this
guarantee must be received by us at the address on or before that date.
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Notes:
(1) Applicable to Bid Security in the form of
Bid Guarantee issued by a credit institution or a branch of foreign bank
established under Vietnamese law.
(2) Insert as prescribed in Section 17.3 of
the BDS.
(3) Insert the bid closing date as prescribed
in Section 21.1 of the BDS.
(4) Application to joint venture.
FORM
NO. 09
LETTER OF FINANCIAL BID
(Location),__________(date)
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After carefully studying the Bidding Documents of
______project [project’s name] issued by _____[Procuring Entity’s name] dated
____and addenda thereof No. ____[insert the number of the addenda (if any)]
dated _____, we, ____[insert the Investor’s name], submit a Financial Proposal
for the above-mentioned project. In conjunction with Technical Proposal, we
hereby enclose Financial Proposal as follows:
- Payment offer to state budget (excluding land
levies, land rents): _____________ [insert the amount in figures and words];
- Total cost of execution (excluding compensation
and land clearing): _____________ [insert the amount in figures and words];
- Value of compensation and land clearing:
_____________ [insert the amount in figures and words].
This Financial Proposal takes effect within ____(2)
days, from __________[date] (3).
Legal
representative of Investor(4)
[Full name, position, signature and seal (if any)]
Notes:
(1) The amount mentioned in the Letter of Bid
must be detailed, specified in both number and words, and in conformity with
the total amount mentioned in the Grand Summary of Grand summary of costs of
execution and compensation and land clearing. There is must be only one Bid
Price which does not cause any disadvantage condition to the Competent
Authority or the Procuring Entity.
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(3) Insert the bid closing date as prescribed
in Section 21.1 of the BDS.
(4) If the Investor’s legal representative
authorizes his/her subordinate to sign the Letter of Bid, a Power of Attorney
(Form 02 provided in this Chapter) must be enclosed. If the company’s charter
or another document permits such subordinate to sign the Letter of Bid, such
document shall be enclosed (no Power of Attorney is required in this case). The
successful Investor must present certified true copies of these documents to
the Competent Person prior to the signing of contract. If information provided
is found inaccurate, the Investor will be considered fraudulent as prescribed
in Point c Clause 4 Article 89 of the Law on Bidding and incur penalties as
prescribed Section 43 Chapter I of Bidding Documents.
FORM
NO. 10
GRAND SUMMARY OF COSTS OF EXECUTION AND COSTS OF
COMPENSATION AND LAND CLEARING
Investor shall provide the Grand summary of
costs of execution and costs of compensation and land clearing in printed and
electronic forms (excel format or upon request of Procuring Entity) according
to the following requirements:
- Be made on the Microsoft Excel 2000 (updated)
or other applications;
- Presenting amounts more than 1 million with 2
decimal places;
- Without any page or cell hidden or protected
by the code;
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- The cell contains a fixed number should be
painted yellow.
FORM
NO. 11
GUARANTEE OF FINANCING AND CREDIT SOURCES FOR
INVESTORS
(Location),__________(date)
To:
____[Procuring Entity’s name]
(hereinafter referred to as Procuring Entity)
1. I am ___[name],______[position], the legal
representative of ____[Investor’s/ JV’s name), legally established and
operating under the laws confirm that all provided information in this document
is true and enclosed documents are precise copies of the original documents.
2. The following financing and credit sources have
been identified and maybe mobilized for the project:
Financing
source
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I. Committed owner’s equity:
1.
2.
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II. Borrowed capital to be mobilized:
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1.
2.
….
3. Attachments:
- Certified copies of Guarantee letter for
Financing/Credit sources issued by a domestic or foreign bank or a credit
institution.
- The bank or credit institution that guarantees
the financing and credit sources in the Bid and that in the Pre-qualification
Document may be not the same. In this case, the Procuring Entity shall evaluate
the capacity to provide financing and credit sources in consideration of new
proposal of the Investor.
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- Other relevant documents
Legal
representative of Investor
[Full name, position, signature and seal (if any)]
Notes:
(1) To be inserted in figures, in words
according to Currencies of Bid.
Part 2. PROCURING
ENTITY’S REQUIREMENTS
I. Project information
[Procuring Entity updates project description
in order for Investors to prepare Applications, including:
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- Location;
- Objectives, functions, scope;
- Current status of land zone, land fund; planning
criteria;
- The term for land allocation or land lease; use
purposes; land use proportion;
- Grounds for determining amounts of land levies or
land rents to be paid to the state budget during the term of land allocation or
land lease;
- Preliminary plan for compensation and land
clearing;
- Other matters (if any).
II. Project’s requirements
- Technical specifications conforming to the scope
of project, architectural solutions, basic use of the Facilities;
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- Requirements pertaining to environment, safety as
prescribed in law on environment;
- Plan for risk management during the project
execution made by the Investor;
- Other particular requirements in connection with
the field or sector of the project (if any).
III. Requirements pertaining to liabilities
1. Advance payment of cost associated with
compensation and land clearing
The successful Investor shall, after being awarded
contract, pay total amount of the offer for compensation and land clearing
(including financial aid and resettlement, if any) to competent agencies as
prescribed in law on land for appropriate initiation. Such amount shall be
treated as the amount of compensation and land clearing (including financial
aid and resettlement, if any) that the Investor advances to the State for
compensation and land clearing purposes as prescribed in law on land.
If the difference between actual amount of
compensation and land clearing (including financial aid and resettlement, if
any) and the amount paid by the Investor is negative, such amount of difference
shall be paid to state budget; if the difference is positive, the Investor must
make up the deficit for compensation and land clearing purposes (including
financial aid and resettlement, if any). The actual amount for compensation and
land clearing (including financial aid and resettlement, if any) shall be
deducted from the land rents and land levies not exceeding those to be paid as
prescribed in law on land.
2. Payment to State budget
The successful Investor shall, after being awarded
contract, pay total amount of the offer to State budget as prescribed in law on
state budget in conformity with the schedule mentioned in the contract.
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The Investor shall, after being allocated or leased
land, allocate sufficient funds for execution of project; and pay land levies
or land rents according to the amounts and terms mentioned in the agreement
land lease or decision on land allocation.
If a plot of land which is allocated or leased for
the execution of project has not been used in 12 consecutive months or has been
used 24 months behind the schedule mentioned in the project from the date of
allocation, such plot of land must be put into use; if it is not put into use,
the Investor is entitled to an extension of 24 months and is obligated to pay
an amount of land levy or land rent equivalent to the amount payable in the
period of time behind the schedule; if the Investor fails to put it into use
upon expiry of extension, the State shall expropriate the plot of land without
compensation for the plot of land and any property thereon, except for force
majeure events.
PART
3: DRAFT CONTRACT AND CONTRACT FORMS
This Part includes essential contents of project
contract and contract forms which become the integral part of the Contract when
they are completed.
The form of Performance Security shall be filled in
by the successful Investor when it is awarded the contract.
A. ESSENTIAL CONTENTS OF PROJECT CONTRACT
This Section provides guidelines for essential
contents of the contract of project using land in order for the Procuring
Entity to formulate a draft contract in the Bidding Documents. The Procuring
Entity shall, according to the scope and nature of the project, make
appropriate amendments to the matters below so as to formulate a proper draft
contract.
1. Conclusion bases
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- Laws, Decrees, and Circulars on guidelines for
the execution of project using land;
- Decisions on approval for projects-related planning,
land-use planning;
- Decisions, documents issued by competent
authorities in the phase of selection of investors;
- Other relevant legal documents.
2. Contractual Parties
Information about competent authority and
Investor entering into the contract:
a) Competent authority
- Name: ____________________________________
- Representative (full name, position):
_______________________________________
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- Phone number: ___________________ fax:
_____________________________________
b) Investor
- Name: _____________ [Vietnamese name, English
name and abbreviated name (if any), or details of each JV's Party if the
Investor is a Joint Venture]
- - Legal representative (full name, position):
____________________________
- Certificate of enterprise
registration/Certificate of investment registration: ______________
- Address:
_____________________________________________________________
- Phone number: ___________________ fax:
_________________________________
3. Interpretation of terms
The Procuring Entity shall provide explanation
for terms, basic definitions to be used in accordance with Decree No.
30/2015/ND-CP, applicable land law, other relevant regulations of law, and
specific context of the project contract, including but not limited to:
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- Terms and definitions relating to contractual
parties (competent authority, other regulatory authority, Investor, etc.);
- Terms and definitions relating to liabilities
of Investor (total cost of execution of project, cost associated with
compensation and land clearing, payment amount paid to state budget; land levy,
land rent, etc.);
- Terms and definitions relating to particular
fields of project (if any).
4. Contract duration
The contract duration begins from the effective
date of the project to the date on which the contractual parties fulfill
obligations specified in the contract (including: obligations to make advance
payment for compensation and land clearing, payment to State budget; and
construction in conformity with the agreement).
5. Objectives, scope and scale of project
Objectives (Permanent Sections, etc.); location,
area and functions of the land zone; scale of project; administrative
boundaries of the land zone to be used in the project; total cost of execution
of project shall be specified in this Section.
6. Responsibilities of Investor
Responsibilities of Investor may be stipulated
in the contract include:
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- Comply with commitment to payment to State
budget according to the amount and time mentioned in the contract;
- Make Sources of Funds available to execute the
project on schedule as prescribed in the contract;
- Carry out the project in conformity with the
planning approved by the competent authorities; regulations of legislation on
construction investment; governing law during the execution of project,
especially the fields of land, property trading, environment and taxes;
- Exercise other rights and fulfill other
obligations as agreed (if any).
7. Responsibilities of competent authorities
Responsibilities of the competent authority may
be stipulated in the contract include:
- Hand over the ground in the area of project
according to the schedule mentioned in the contract.
- Enable the Investor to execute the project,
including administrative procedures in respect of investment, construction, and
land (land allocation, land lease, issuance of land use right certificate,
etc.).
- Exercise other rights and fulfill other
obligations as agreed (if any).
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The Investor is obligated to provide Performance
Security in the form, amount, and validity period as follows:
- Form: _______ [according to results of
contract negotiation and finalization, insert the form of Performance Security
according to the bank guarantee issued by a bank or a credit institution
lawfully operating in Vietnam or in the form of deposit by cheque].
- Amount: ________ [insert the amount of
Performance Security].
- Validity period of Performance Security is:
___[insert the validity period of Performance Security which remains valid from
the effective date of contract to the date on which the work is completed, or
until the date on which the contractual parties fulfill obligations specified
in the contract].
- Deadline for returning Performance Security:
The competent authority shall return Performance Security to the Investor right
after or not later than ___ days from the date on which and the parties have
fulfilled obligations.
The Investor shall be not returned the
Performance Security in one of the following cases:
a) Refuse to perform the contract on the
effective date of the contract.
b) Violate terms and conditions of the contract;
c) Perform the contract behind the schedule and
refuse to extend the validity period of the Performance Security.
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This Section provides for schedule,
responsibilities and obligations of contracting parties in compensation and
land clearing and completion of procedures for land allocation, land lease to
execute the project as prescribed in law on land and other relevant laws.
The competent authority and Investor shall reach
an agreement that the Investor shall make Sources of Funds available for
advance payment for compensation and land clearing (including financial aid,
relocation, if any) according to the offer mentioned in the Bid (M2).
Rules for distributing amount of compensation and land clearing advanced by the
Investor:
- If the difference between actual amount of
compensation and land clearing (including financial aid and resettlement, if
any) and M2 is negative, such amount of difference shall be paid to
state budget; if the difference is positive, the Investor must make up the deficit
for compensation and land clearing purposes.
- The amount for compensation and land
clearing (including financial aid and resettlement, if any) according to the
plan for compensation and land clearing approved by competent authority shall
be deducted from the land rents and land levies not exceeding those to be paid
as prescribed in law on land.
10. Payment to State budget
This Section provides for schedule and amount
payable to state budget; responsibilities of Investor in fulfillment of payment
obligations. Procedures for payment to state budget shall be carried out in
accordance with the law on budget.
11. Land levies, land rents payable; land use
term
This Section provides for:
- Amounts and methods of payment of land levies,
land rents shall be determined as prescribed in law on land (according to
policies and land prices at the time of handover of land which is cleared).
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12. Handover of construction site
This Section provides for terms of handover of
construction site. The competent authority shall transfer right to enjoyment of
project area, hand over construction site the Investor on schedule. The case
that construction site has not been handed over shall be deemed causing late
and being considered as a compensation event as agreed upon by contractual
parties.
13. Project’s requirements
This Section provides for:
- Project’s requirements in conformity with the
approved planning; requirements pertaining to quality assurance of Facilities
as prescribed in legislation on construction investment, law on environment and
other relevant regulations.
- Requirements pertaining to allocation of
sufficient funds for execution of project.
- Requirements pertaining to project schedule
(including matters of construction duration and project operation duration) and
cases and conditions for adjustments to schedule of project execution.
14. Antiques discovered at the site
This Section provides for the discovery of
antiques at the site, rights and obligations of Investor to these antiques. Any
fossil, antique, architectural work or any exhibit in the site that holds
historical or significant value discovered at the construction site will be the
property of the Socialist Republic of Vietnam. The Investor shall prevent its
personnel and other people from taking and causing damage to the discovered
antique. The Investor shall promptly notify the competent authority of the
discovery for proper actions as prescribed by law.
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This Section provides for contents; quality
standards; rights and obligations of contractual parties in construction
quality control as prescribed in law on construction.
16. Guarantee for safety and environment
protection
This Section provides for:
- Contents; standards for environment and
safety; rights and obligations of contractual parties in adopting measures for
safety during the project execution and execution of any request of guarantee
for safety and environment protection as prescribed in law on environment
protection.
- The Investor shall make reports on
environmental impact assessment; the formulation, appraisal, and approval for
the environmental impact assessment reports shall comply with law on
environment protection.
17. Assignment of rights and obligations
according to project contract
This Section specifies conditions for assignment
of a part or the whole of rights and obligations under the contract, relevant
laws. In any case, the transferee of project shall inherit remaining
obligations of the transferor of project as committed with the competent
authority.
18. Investment incentives and guarantee (if
any).
This Section lists investment incentives and
guarantee, including:
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- Particular investment incentives and guarantee
of sectors, fields or localities.
19. Amendments to contract
This Section provides for amendments to project
contracts entered into between the contractual parties, including: Conditions
and procedures for amendments to the project contract.
The amendments to project contract shall be
negotiated and concluded in the form of addendum. If any amendment to the
contract leads to changes of certificate of investment registration, the
Investor shall follow procedures for amendments to certificate of investment
registration as prescribed in law on investment.
20. Force majeure events
This Section provides for force majeure events;
rules for identifying force majeure events; procedures for dealing with force
majeure events; rights and obligations of each party, sharing between
contractual parties upon occurrence of force majeure events in each event;
conditions for exemption from contractual responsibility upon occurrence of
force majeure events in accordance with law on civil and commerce.
21. Breaches of project contract
This Section provides for breaches of contract,
period, remedial measures; procedures for rights and obligations of contractual
parties upon termination of project contract. Breaches of contract may include
breaches committed by the Investor and competent authorities.
22. Termination of contract ahead of its
scheduled expiry
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- Cases leading to termination of contract due
to breaches committed by Investor or competent authority;
- Procedures for termination of contract:
Contents and deadlines for eliminating a breach of contract (before a party is
permitted to terminate the contract).
- Procedures for a notice of termination or
finalization of the Contract.
23. Settlement of disputes
This Section provides for methods of dispute
settlement, application cases; responsibilities, liabilities payable between
contractual parties upon dispute settlement; applicable law upon dispute
settlement.
The dispute which is settled amicably shall be
given priority. In case of failure to settle amicably, the contractual parties
may bring the dispute to settlement according to an arbitration organization or
a Vietnamese court as prescribed in Vietnam’s law.
If the competent authority enters into a
contract with a foreign investor, this Section shall specify that the dispute
shall be settled through an arbitration organization or a Vietnamese court or
arbitral tribunal established by contractual parties.
24. Land expropriation due to violations
against legislation on land
If a plot of land which is allocated or leased
for the execution of project has not been used in 12 consecutive months or has been
used 24 months behind the schedule mentioned in the project from the date of
allocation, such plot of land must be put into use; if it is not put into use,
the Investor is entitled to an extension of 24 months and is obligated to pay
an amount of land levy or land rent equivalent to the amount payable in the
period of time behind the schedule; if the Investor fails to put it into use
upon expiry of extension, the State shall expropriate the plot of land without
compensation for the plot of land and any property thereon, except for force
majeure events.
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According to the scope, nature, fields of
project, this Section provides for other issues agreed upon by contractual
parties in accordance with regulations of law (regulations on reporting, information
security and other issues).
26. Appendices and enclosed documents
This Section lists appendices, enclosed
documents agreed upon contractual parties in conformity with the sector, scope,
nature and requirements of project.
27. Security
This Section specifies scope of information to
be secured and responsibilities of contractual parties in information security.
B. CONTRACT FORMS
FORM
NO. 12
LETTER OF ACCEPTANCE AND NOTIFICATION OF AWARD
(Location),__________(date)
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Re: Letter of Acceptance and Notification of
Award.
Pursuant to Decision No._____ dated _________of the
Competent Person [insert the Competent Person’s name], (hereinafter referred to
as “the Competent Person”] in terms of approval for result of selection of
Investor for ________[insert name of project], the Procuring Entity [insert
Procuring Entity’s name] notifies you that the Competent Person has accepted
your Bid and award the contract for execution of the [name of project] with the
following information____[service price to be used for service price-related
evaluation, State’s holding to be used for State’s holding-related evaluation,
or amount paid to State budget to be used for evaluation related to State's and
society's interests] with the contract duration of ____[insert the contract
duration in the decision on acceptance of Investor selection].
Request the legal representative of the Investor to
enter into the Contract with the Competent Person, Procuring Entity according
to the following plan:
- Contract finalization time: _________, in/at
__________;
- Signing time of contract: ________in/at_________,
enclosed with the Draft Contract.
Request the Investor to carry out the Performance
Security as prescribed in form No. 13 Part 3 – Draft Contract and Contract
Forms included in the Bidding Documents with an amount of _______and validity
period of _____________[as specified in ITI Section 41 of the Bidding
Documents].
This Notification is an integral part of the
contract documents. Upon the receipt of this Notification, the Investor must
send us a Notification of acceptance of the Contract finalization and carry out
the Performance Security as required at the current capacity of the Investor as
specified in the Bidding Documents. The Competent Person shall reject the
finalization, signing of contract with the Investor if the capacity of the
Investor fails to satisfy the requirements of the project.
If the Investor fails to conclude or refuse to
negotiate, finalize, conclude investment agreement, sign the Contract or carry
out the Performance Security in conformity with the above requirements within
30 days, from the date of letter of acceptance and notification of award, the
Investor shall be rejected and returned the bid security.
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FORM
NO. 13
PERFORMANCE SECURITY(1)
(Location),__________(date)
To: _____[insert
authority competent to sign contract]
(hereinafter referred to as signing authority)
At the request of the Investor [insert name of
Investor] who has been the successful Investor of the project _____[the
project’s name] and commit to enter into contract to execute the
above-mentioned project (hereinafter referred to as contract); (2)
According to the Bidding Documents (or contract),
the Investor must give a Performance Guarantee issued by a bank to the signing
authority with a given amount to ensure the their duties and obligations in the
performance of the contract;
We, _____[insert name of the bank], locates in
_______[insert name of country or territory], have registered headquarters at
_________[the bank’s address(3)] (hereinafter referred to as
“Bank”), to undertake to guarantee the performance of the contract by the
Investor with an amount of ________[insert equivalent value in number, in words
and currency as specified in ITI Section 41.1]. We hereby unconditionally and
irrevocably under take to pay you any sum(s) not exceeding ___________[insert
amount(s)] upon receipt by us of your first demand in writing declaring the
Investor to be in default within the valid term of the performance security.
This guarantee comes into effect from the issue
date until ____________[date](4).
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Legal
representative of Bank
[Full name, position, signature and seal]
Notes:
(1) To be used only if the performance
security is issued by a bank or a credit institution.
(2) If the bank (guarantor) or the credit
institution requests the signed Contract before issuing the Performance
Security, the Procuring Entity shall notify the signing authority for
consideration. In this case, the corresponding paragraph may be corrected as
follows:
At the request of the Investor ________[insert name
of Investor] that has been the successful Investor of the project _____[the
project’s name] and commit to enter into contract No. [insert contract’ number]
dated____________(hereinafter referred to as Contract)."
(3) Address of bank or credit institution:
Including address, phone number, fax, and email.
(4) Time limit in conformity with ITI Section
41.1.
APPENDIX
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The preliminary plan for compensation and land
clearing shall be made according to contents and procedures applied to plans
for compensation, aid, and resettlement as prescribed by law on land.
The preliminary plan for compensation and land
clearing is a part of Bidding Documents and approved by the competent person together
with Bidding Documents.
I. LEGAL BASES
- The Law on bidding No. 43/2013/QH13 dated
November 26, 2013;
- The Law on land No. 45/2013/QH13 dated
November 29, 2013;
- The Law on investment No. 67/2014/QH13 dated
November 26, 2014;
- [Relevant applicable documents to be updated,
e.g.
- Government’s Decree No. 30/2015/ND-CP dated
March 17, 2015 on guidelines for the Law on Investment in terms of selection of
investors;
- The Government's Decree No. 43/2014/ND-CP
dated May 15, 2014 on implementation of the Law on land;
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- The Government's Decree No. 37/2014/ND-CP
dated June 30, 2014 of the Ministry of Natural Resources and Environment on
compensation, financial aid, resettlement upon land expropriation by the State;
- Circular No. 74/2015/TT-BTC dated May 15, 2015
of the Ministry of Finance on making of budget estimates, use and make of
statements of funding for compensation, financial aid, and resettlement upon
land expropriation by the State;
- Relevant documents issued by ministries];
- Decisions on approval for the list of projects
using land in the province [insert number, date, and issuing authority],
II. CURRENT STATUS
1. Scope of land clearing
Scope of land clearing is total planning
occupation area at ____[location] of ____ [insert total occupation area] m2.
2. Location of demarcation for land
clearing:
[insert pile number and intended locations
(to be specified in a traffic road expansion project)].
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[Insert specifications of piles to be used
in land clearing].
III. QUANTITIES OF COMPENSATION AND LAND
CLEARING:
1. Land
No.
Type
Symbol
Area (m2)
1
[specifying type of land
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[insert area]
2
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Total
2. Entities whose land and property are
affected: _____ [insert number of entities]
In which:
+ Organizations:
_____________________________________________________________
+ Households and individuals:
___________________________________________________
- Weight of the housing to be relocated:
________________________________________________
Weight of resettlement household:
___________________________________________________
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[insert sufficient relevant information]
3. Financial aid and relocation
- Financial aid: There are total ____ [ number
of households] in the land zone that needs financial aid.
- Resettlement: There are total _____ [number of
households] in the land zone subject to the relocation and arrangement at ____
[new location for resettlement according to the preliminary plan].
IV. FUNDING
The funding for compensation and land clearing
(including the cost associated with financial aid and resettlement) shall be
appropriated from the Sources of Funds of the Investor.
The Investor shall, according to current
policies, cooperate with the authority in charge of land clearing in
formulating a detailed plan for compensation and land clearing and costs
thereof and then submitting it to the competent person for approval.
V. BUDGET ESTIMATES FOR COMPENSATION AND LAND
CLEARING
Budget estimates for compensation and land
clearing (including the cost associated with financial aid and resettlement)
according to the preliminary plan: _____________ [insert the amount in figures
and words].
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VI. AUTHORITIES IN CHARGE OF COMPENSATION AND
LAND CLEARING
[insert names of relevant authorities in
charge of compensation and land clearing].
VII. SCHEDULE
- Hold a meeting with the people to announce the
plan for land clearing: From _______ to _________ [date].
- Carry out the physical inspection of claims
for compensation filed by entities in the clearing area: From _______ to
_________ [date].
- Appraising conditions for land compensation:
From _______ to _________ [date].
- Notifying compensation prices and appraising
compensation approvals: From _______ to _________ [date].
- Making public the decision on approval for the
plan for compensation and land clearing issued by the competent authority: Upon
issuance of the decision on approval.
- Dealing with complaints: From _______ to
_________ [date].
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Land clearing and handover of ground for the
project: From _______ to _________ [date].
[insert scheduled milestones].
VIII. REPORTING
1. I. Report on accounting finance:
shall be made in accordance with the applicable Ordinance on accounting
statistics.
2. Reports on plan statistics shall include:
+ Results and schedule of the land clearing.
+ Issues and measures.
+ Coming plans.
1 Tổng mức đầu tư được xác định bằng tổng giá
trị m1 và m2 theo quy định tại Mục
1.2
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