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MINISTRY OF AGRICULTURE AND RURAL DEVELOPMENT
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THE SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
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No. 17/2024/TT-BNNPTNT
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Hanoi, November 28, 2024
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CIRCULAR
AMENDMENTS TO
CERTAIN CIRCULARS PRESCRIBING ASSESSMENT AND CERTIFICATION OF COMPLIANCE WITH
FOOD SAFETY REGULATIONS OF AGRO-FORESTRY-FISHERY FOOD MANUFACTURING AND TRADING
BUSINESSES UNDER THE MANAGEMENT OF MINISTRY OF AGRICULTURE AND RURAL
DEVELOPMENT
Pursuant
to the Government’s Decree No. 105/2022/ND-CP dated December 22, 2022 defining
the functions, tasks, powers and organizational structure of the Ministry of
Agriculture and Rural Development;
Pursuant
to the Law on Government Organization dated June 19, 2015;
Pursuant
to the Law on Food Safety dated June 17, 2010;
Pursuant
to the Government’s Decree No. 15/2018/ND-CP dated February 02, 2018
elaborating some Articles of the Law on Food Safety;
Pursuant
to the Law on Products and Goods Quality dated November 21, 2007;
Pursuant
to the Government’s Decree No. 132/2008/ND-CP dated December 31, 2008
elaborating certain Articles of the Law on Product and Goods Quality;
Government’s Decree No. 74/2018/ND-CP dated May 15, 2018 amending
Decree No. 132/2008/ND-CP; Government’s Decree No. 13/2022/ND-CP dated
January 21, 2022 amending Decree No. 132/2008/ND-CP and Decree
No. 86/2012/ND-CP dated October 19, 2012 elaborating and providing
guidance on implementation of certain Articles of the Law on Measurement;
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The
Minister of Agriculture and Rural Development hereby promulgates a Circular on
amendments to certain Circulars prescribing assessment and certification of
compliance with food safety regulations of agro-forestry-fishery food
manufacturing and trading businesses under the management of Ministry of
Agriculture and Rural Development.
Article 1. Amendments to certain Articles of the Circular
No. 38/2018/TT-BNNPTNT dated December 25, 2018 of the Minister of Agriculture
and Rural Development prescribing assessment and certification of compliance
with food safety regulations of agro-forestry-fishery food manufacturing and
trading businesses under the management of Ministry of Agriculture and Rural
Development (hereinafter referred to as “the Circular No.
38/2018/TT-BNNPTNT):
1. Title
of the Circular is amended as follows:
“Circular
providing guidelines for certification of compliance with food safety
regulations of businesses during production and trading of food under the
management of the Ministry of Agriculture and Rural Development”
2.
Article 1 is amended as follows:
“Article
1. Scope
This
Circular provides guidelines for certification of compliance with food safety
regulations and food safety inspection of food manufacturing and trading
businesses under the management of Ministry of Agriculture and Rural
Development, responsibilities and authority of parties involved”
3.
Article 2 is amended as follows:
“Article
2. Regulated entities
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Food
manufacturing and trading businesses that are put under the control of Ministry
of Agriculture and Rural Development (hereinafter referred to as
“businesses”), except the following:
a) Small-scale
initial production businesses;
b) Food
production and trading businesses that do not have fixed locations or fishing
vessels with the maximum length of less than 15 meters;
c)
Small-scale food processing businesses;
d)
Small-scale food trading businesses;
dd)
Ready-to-eat food trading businesses;
e)
Agro-forestry-fishery production and trading businesses that have already been
awarded one of the following certificates: Good Manufacturing Practices (GMP),
Hazard Analysis and Critical Control Point (HACCP) System, Food Safety
Management System ISO 22000, International Food Standard (IFS), Global Standard
for Food Safety (BRC), Food Safety System Certificate (FSSC 22000) or
equivalent, all of which must remain valid.
2.
Entities undergoing food safety inspection:
a) The
businesses stipulated in clause 1 of this Article;
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3.
Agencies, organizations or individuals whose activities are related to
assurance of food safety during food manufacturing and trading by those
prescribed in clauses 1 and 2 of this Article.”
4.
Article 3 is amended as follows:
“Article
3. Definition
For the
purposes of this Circular, terms used herein shall be construed as follows:
1.
“agro-forestry-fishery food trading business” means an entity performing a
single, certain or all of activities and services, such as preserving,
transporting or trading agro-forestry-fishery food or salt.
2.
“business carrying out the initial manufacturing of an agro-forestry-fishery
food” means an entity performing a single, certain or all of activities and
services, such as growing, farming, cultivation, harvest, catching and production
of agro-forestry-fishery food and manufacturing of salt.
3.
“assessment” means an inspection and verification of legitimacy of
documentation and physical inspection of compliance with food safety
regulations of an agro-forestry-fishery food production and trading business as
prescribed by law.”
5.
Article 5 is amended as follows:
“Article
5. Authority to grant and revoke certificates of compliance with food safety
regulations (hereinafter referred to as
“Certificates”); inspection of food
safety
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a)
Directly export food or participate in manufacturing, semi-processing,
processing or preservation of food for export to countries and territories
imposing requirements for health certification or food safety certification
granted by Vietnam’s competent bodies;
b) Apply
for registration or compilation of or addition to the Export List or other
certificates granted by Vietnam’s competent bodies in accordance with
regulations of the export market;
2.
Assessment bodies at the local level shall be specialized agencies to which the
authority to grant and revoke Certificates; conduct food safety inspection of
local agro-forestry-fishery production and trading businesses and fishing
vessels of other local authorities that so request (except for the businesses
specified in clause 1 of this Article) is delegated by People’s Committees of
provinces and cities;
In case
an importing country’s competent body does not request the central competent
body to directly grant or revoke the Certificate, the local competent body
shall grant or revoke the Certificate and conduct food safety inspection of the
business specified in point a or b clause 1 of this Article.”
6.
Article 6 is amended as follows:
“Article
6. Grant of Certificates; inspection of food safety
1. The
following businesses shall apply for the Certificate:
a)
Businesses that are required to obtain the Certificate for their operation as
prescribed in clause 1 Article 2 of this Circular but have yet to undergo
assessment and to be granted the Certificate;
b)
Businesses that have been granted the Certificate but have had it revoked;
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d)
Businesses that change their legal representative or system for management of
requirements for compliance with food safety regulations (repair, upgradation,
expansion or relocation to a new manufacturing site).
2. Food
safety inspection shall be carried out as prescribed in Article 17 of this
Circular.”0}
7. Point
d clause 1 of Article 7 is amended as follows:
“d)
Collection of test samples: The sampling shall be considered and decided by
relying on the evaluation of risks in case there is any suspicion that food
products fail to meet requirements for compliance with food safety regulations
or the food safety control by a business fail to comply with regulations. The
collection and analysis of samples shall comply with prevailing regulations.”
8. Clause
2 of Article 7 is amended as follows:
“2.
Method of assessment includes reviewing and evaluating documents, materials and
current conditions of conformance to requirements for compliance with food
safety regulations at a business: factory, equipment, resources for management
and program for management of food safety, tracing, recall and handling of
products that fail to comply with food safety regulations, implementation
results and interviewing related persons and carrying out sampling where
necessary.”
9.
Article 8 is amended as follows:
“Article
8. Business classification
1. A
business shall be classified into:
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b)
Unsatisfactory: The business has not yet conformed to requirements for
compliance with food safety regulations or there is still a non-conformity that
cannot be corrected within the required time limit.
2.
Guidelines for assessment and classification according to assessment report
corresponding to each type of business are provided in the Appendix II and
Appendix III enclosed herewith. If the manufacturing and trading business falls
into any of the cases specified in clauses 8 and 10 Article 36 of the
Government’s Decree No. 15/2018/ND-CP dated February 02, 2018, the assessment
of requirements for compliance with food safety regulations of such business
shall be carried out as per regulations applicable to corresponding industries
and sectors.”
10.
Clauses 1 and 2 of Article 10 are amended as follows:
“1.
Eligibility requirements applicable to a member of the assessment team:
a) Be
honest and objective, and have no conflict of interest with the assessed
business;
b) Have
professional qualifications in the assessment sector;
c) Have
already completed a professional training or refresher training course on
assessment or training or refresher training course on inspection and
examination in the assessment sector.
2.
Eligibility requirements applicable to the head of the assessment team
a) Meet
the requirements set out in clause 1 of this Article;
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11.
Article 11 is amended as follows:
“Article
11. Fees, charges
The
collection of fees and charges for the assessment serving the purposes of
granting Certificates shall comply with regulations of law on fees and
charges”.
12. Title
of Chapter II is amended as follows:
“Chapter II
CERTIFICATION COMPLIANCE OF AGRO-FORESTRY-FISHERY FOOD
PRODUCTION AND TRADING BUSINESSES WITH FOOD SAFETY REGULATIONS AND FOOD SAFETY
INSPECTION THEREOF”
13. Title
of Section 1 Chapter II is amended as follows:
“Section
1. GRANT AND REVOCATION OF CERTIFICATES OF COMPLIANCE OF AGRO-FORESTRY-FISHERY
FOOD PRODUCTION AND TRADING BUSINESSES WITH FOOD SAFETY REGULATIONS”
14.
Article 12 is amended as follows:
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1. An
application for Certificate is composed of the documents specified in clause 1
Article 36 of the Law on Food Safety.
An
application form for Certificate of compliance with food safety regulations in
the Appendix V to this Circular; Form of description of infrastructure,
equipment and tools used for ensuring the conformance to requirements for
compliance with food safety regulations in the Appendix VI to this Circular;
Certificate of training in food safety knowledge of the business owner and
person directly manufacturing and trading food provided and confirmed by the
business owner.
2. An
organization or individual shall submit the application for Certificate to the
competent body specified in Article 5 of this Circular via the online public
service system, by post or in person at the competent body.
3. After
receiving the application, the competent body shall verify its adequacy and
validity and notify the business of the result and estimated date of assessment
in case the application is valid; or in case the application is unsatisfactory,
give a written notice indicating reasons therefor.
15.
Clause 1 of Article 13 is amended as follows:
“1. The
competent body specified in Article 5 of this Circular shall issue a decision
on establishment of assessment team after receiving the notification that the
application is valid. The decision on establishment of an assessment team shall
be comprised of the following information:
a) Bases
for carrying out the assessment;
b) Scope,
contents;
c) Name
and address of the assessed business;
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dd)
Responsibilities of the assessed business and the assessment team.”
16.
Article 14 is amended as follows:
“Article
14. On-site assessment
An
on-site assessment shall be conducted within 15 (fifteen) days from the date of
receiving a sufficient and valid application specified in point b clause 2
Article 36 of the Law on Food Safety. To be specific:
1. The
assessment team shall release its establishment decision and clearly state the
purposes and contents of the assessment.
2. Carry
out physical assessment: review and evaluate documents, materials and current
conditions of conformance to requirements for compliance with food safety
regulations including factory, equipment, resources for management and programs
for management of food safety, tracing, recall and handling of products that
fail to comply with food safety regulations, implementation results; interview
related persons and carry out sampling where necessary as prescribed in point d
clause 1 Article 7 of this Circular.
3.
Prepare an assessment report and inform the assessment results to the business’
representative.
4. In
case of discovering that the business commits a violation, the assessment team
shall issue a notice of administrative violation and submit it to a competent
body or competent person for penalty imposition in accordance with laws.”
17. Point
d clause 2 of Article 15 is amended as follows:
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18.
Article 16 is amended as follows:
“Article
16. Processing of assessment results, grant and revocation of Certificates
After
checking the assessment report submitted by the assessment team, the competent
body shall verify the report (request the assessment team to provide
explanation for the assessment contents where necessary) and perform the
following tasks:
1. In
case the assessment result is “satisfactory”:
a) Grant
the Certificate according to the form in the Appendix IV to this Circular in
case the business meets the requirements for compliance with food safety
regulations. The Certificate shall be valid within 3 (three) years from its
date of issue.
b) In
case samples are collected for testing in the course of assessment, the
Certificate is granted to the business only when the “satisfactory” result is
available.
In case
testing result shows that the business fails to satisfy food safety
regulations, the Certificate is granted to the business only after the business
investigates the causes, takes remedial actions, and is assessed by the
competent body to meet requirements for compliance with food safety
regulations.
2. In case
the assessment result is “unsatisfactory” and the business fails to take
corrective actions within the required time limit: the competent body shall
issue a notification of assessment result and its refusal to grant the
Certificate and send it to the local food safety authority in order to make
sure the business does not operate during the suspension period.
3. In
case the business is given the “unsatisfactory” result but has a corrective
action report and is assessed by the assessment team to meet requirements for
compliance with food safety regulations by the deadline for obtaining the
Certificate as prescribed in point b clause 2 Article 36 of the Law on Food
Safety, the competent body shall carry out verification and grant the
Certificate as prescribed in point a clause 1 of this Article.
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5.
Revocation of the Certificate
a) A
business will have its Certificate revoked if it fails to fully satisfy the
conditions set out under clause 1 Article 34 of the Law on Food Safety;
b)
Authority to revoke the Certificate: the body competent to issue the
Certificate also has the authority to revoke the issued Certificate;
c) The
competent body shall revoke the issued Certificate of the business specified in
point a clause 5 of this Article when carrying out food safety inspection,
supervision or assessment or at the request of the inspecting body;
The
competent body shall issue the decision on Certificate revocation after
receiving the written request for Certificate revocation from the inspecting
body.
6. In
case the issued Certificate is lost or damaged, the competent body shall rely
on the archived documents, consider and grant a copy from the master register
as prescribed by law on grant of copies from the master register after
receiving the business’s request or issue a refusal notice clearly stating the
reasons therefor.
7. In
case the address or administrative division but the location is changed and the
Certificate remains valid, the business shall send a notice of change of
information on the Certificate and attach a copy of the legal document showing
such change to the body issuing the Certificate.”
19. Title
of Section 2 Chapter II is amended as follows:
“Section
2. FOOD SAFETY INSPECTION”
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“Article
17. Food safety inspection
1.
Inspected authority: The businesses specified in clause 2 Article 2 of this
Circular.
2.
Inspection principles: According to clause 4 Article 68 of the Law on Food
Safety.
3.
Inspection activities:
a) Inspection
activities shall be conducted by the inspection team which is established by
the competent body specified in Article 5 of this Circular and has the
responsibilities and powers prescribed in Article 70 of the Law on Food Safety;
b)
On-site food safety inspection activities shall be made into a report according
to the form in the Appendix IA to this Circular;
c) In
case of discovering that the business commits a violation, the inspection team
shall issue a working minutes or notice of administrative violation and submit
it to a competent body or competent person for penalty imposition in accordance
with laws.
4.
Planned inspection:
a) On an
annual basis, the competent body specified in Article 5 of this Circular shall
rely on the managerial requirements, evaluation of the compliance with
regulations of law on food safety, developments of food safety incidents,
results of food safety monitoring, results of previous inspections, and
instructions from superior agencies to develop a plan and estimate of inspection
costs as prescribed in point a, Clause 2, Article 69 of the Law on Food Safety
and submit them to the competent body for approval;
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c)
Inspection frequency: no more than 01 inspection/business/year, except for the
surprise inspection specified in clause 5 of this Article.
5.
Surprise inspection: The competent body shall conduct a surprise inspection
(without prior notice) in the following cases:
a) There
is any suspicion that the business violates food safety regulations or is
involved in a food safety incident;
b) The
business is found to be involved in a food safety-related warning given by a
domestic or foreign organization or international organization or food
safety-related feedback given by an organization or individual;
c) A
thematic inspection is carried out under the direction of the superior food
safety authority.
6.
Processing of inspection result: Within 5 (five) from the end of the
inspection, the competent body shall undertake the following tasks:
a) Notify
the result to the business in case the inspection result is satisfactory.
b) In
case the inspection result is unsatisfactory: Request the business in writing
to correct the non-conformities detected in the inspection report. The business
shall submit a corrective action report and attach proofs of the corrective
actions within 30 (thirty) days from the date of receiving the written request.
c) In
case the business fails to submit the report within the required time limit or
the corrective action result is unsatisfactory, the competent body shall revoke
the business’s issued Certificate as prescribed in clause 5 Article 16 of this
Circular or notify the inspection result to certification body which issued
another Certificate in case the business is specified in point k clause 1
Article 12 of the Decree No. 15/2018/ND-CP dated February 02, 2018 in order to
revoke or invalidate the issued Certificate. In case the certification body
does not revoke or invalidate the Certificate of the business violating food
safety regulations, the body issuing the Certificate of registration of
conformity assessment is requested to consider taking actions against the
certification body (if any violation is detected) as prescribed by law.”
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“Article
19. People’s Committees of central-affiliated cities and provinces
1.
Designate competent bodies as prescribed in clause 2 Article 5 of this
Circular.
2.
Provide resources and funding cover by the local government budget so as for
the competent body to perform tasks as prescribed in this Circular.”
22.
Article 20 is amended as follows:
“Article
20. Departments of Agriculture and Rural Developments, Food Safety Departments,
Food Safety Management Boards of provinces and central-affiliated cities
1.
Preside over and cooperate with related agencies in requesting provincial
People’s Committees to appoint competent bodies as prescribed in clause 2
Article 5 of this Circular.
2. Direct
and provide guidance on implementation of this Circular within their
jurisdiction.”
23.
Article 21 is amended as follows:
“Article
21. Central competent bodies
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2.
Provide guidance on consistent use of materials, forms and methods of
assessment by businesses under their delegated authority. Where necessary,
propose, design and appeal to the Ministry of Agriculture and Rural Development
to promulgate detailed forms and forms of assessment report relevant to the
particular characteristics of each business.
3.
Provide professional training and instructions for officials tasked with
assessment tasks and of local competent bodies.
4.
Annually formulate, approve and organize the implementation of the plan for
food safety inspection of businesses under their management as prescribed in
Article 17 of this Circular.
5. The
National Authority for Agro-Forestry-Fishery Quality, Processing and Market
Development shall organize the issuance and revocation of the Certificate;
inspect food safety of businesses that semi-process, process and preserve
fishery products used as foods, combined foods, and mixtures of multiple
ingredients (plants, animals, fishery products) as prescribed in clause 1
Article 5 of this Circular and Circular No. 48/2013/TT-BNNPTNT dated November
12, 2013 of the Ministry of Agriculture and Rural Development and the Circular
amending this Circular.
6. The
Plant Protection Department shall grant and revoke the Certificate; inspect
food safety of businesses that semi-process, process and preserve foods of
plant origin for export as prescribed in point b clause 1 Article 5 of this
Circular.
The Plant
Protection Department shall introduce and make a list of businesses that
semi-process, process and preserve foods of plant origin for export to
countries and territories imposing other requirements for health certification
on the basis of the Certificate granted by the local competent body or an
unexpired equivalent certificate and in compliance with the food safety
criteria laid down by countries and territories of import. The Plant Protection
Department shall conduct a physical inspection of these businesses where
necessary.
7. The
Department of Animal Health shall organize the grant and revocation of the
Certificate; inspect food safety of businesses that manufacture, semi-process,
process and preserve foods of terrestrial animal origin for export as
prescribed in clause 1 Article 5 of this Circular.
The
Department of Animal Health shall register, introduce and make a list of
businesses that semi-process, process and preserve foods of terrestrial animal
origin for export to countries and territories imposing other requirements for
health certification on the basis of the Certificate granted by the local
competent body or an unexpired equivalent certificate and in compliance with
food safety criteria laid down by countries and territories of import. The
Plant Protection Department shall conduct a physical inspection of these
businesses where necessary.
8.
Consolidate, update and publish on web portals of competent bodies and the
Ministry of Agriculture and Rural Development the list of businesses conforming or failing to conform to
requirements for compliance with food safety regulations under their
management.
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24.
Article 22 is amended as follows:
“Article
22. Local competent bodies
1.
Organize the issuance and revocation of Certificates and food safety inspection
of businesses under their authority decentralized and within their duties
assigned by People’s Committees of provinces and cities.
2.
Formulate, submit to competent bodies for approval and organize the
implementation of the plan for food safety inspection of businesses under their
management as prescribed in Article 17 of this Circular.
3.
Provide professional training and instructions for officials tasked with
carrying out assessments.
4.
Periodically consolidate, update and publish on web portals of competent bodies
and People’s Committees of provinces and cities the list of businesses
conforming or failing to conform to requirements for compliance with food
safety regulations under their management.
5.
Archive documents related to the grant and revocation of Certificates, and food
safety inspection of businesses within their delegated authority or assigned
duties.”
25. Clause
5 of Article 24 is amended as follows:
“5. Pay
fees for the assessment serving the purposes of granting Certificates according
to prevailing regulations.”
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a)
Article 9 and Article 18 are repealed;
b) The
Appendix IA Specimen of the Record on food safety inspection at business is
added;
c) The
specimen of the Report on assessment of compliance with food safety regulations
specified in the Appendix II and Appendix III is replaced with the Appendix II
to this Circular; the Appendix V is replaced with the Appendix III to this
Circular; the Appendix VI is replaced with the Appendix IV to this Circular;
the Appendix IV is replaced with the Appendix V to this Circular.
Article 2. Amendments to certain Articles of the Circular
No. 48/2013/TT-BNNPTNT dated November 12, 2013 of the Minister of Agriculture
and Rural Development prescribing inspection and certification of food safety
of fishery products for export (hereinafter referred to as “Circular No.
48/2013/TT-BNNPTNT”):
1. Title
of the Circular is amended as follows:
“Circular
prescribing assessment and certification of food safety of fishery products for
export”
2.
Article 1 is amended as follows:
“Article
1. Scope
1.
Applications and procedures for assessment of requirements for compliance with
food safety regulations to register and add a fishery food business operator (hereinafter
referred to as “business operator”) to the Export List to countries and
territories which require the registration and compilation of an Export List
and export consignments issued with the Food Safety Certificate by a Vietnam's
competent body (hereinafter referred to as “Export List”); issuance and
revocation of Certificate of compliance with food safety regulations (hereinafter
referred to as “Food Safety Certificate”) in compliance with regulations of
the Law on Food Safety; food safety inspection of business operators on the
Export List.
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3.
Article 2 is amended as follows:
“Article
2. Regulated entities
1.
Regulated entities consist of:
a)
Business operators participating in the chain of business operators
manufacturing, semi-processing, processing and preserving fishery food for
export to countries and territories requiring registration and compilation of
the Export List;
b)
Consignments of fishery products used as foods for export to countries and
territories that require the Food Safety Certificate granted by a Vietnam's
competent body;
c) For
consignments of fishery products used as foods for export that require the
quarantine certification according to regulations imposed by the import market,
the body carrying out assessments and issuing the Health Certificate as
specified in clause 2 Article 5 of this Circular shall simultaneously carry out
assessment and certification of food safety and quarantine.
2. This
Circular does not regulate:
a)
Business operators that have their products only produced or traded for
domestic consumption and are not specified in point a clause 1 of this Article;
b)
Exported fishery products that are not used as foods.”
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“8.
Sample product consignment means any
consignment that is exported for the purpose of product introduction, display
at fairs or exhibitions or research, not sold for commercial purposes as foods
and has a total weight registered and specified in the export certificate not
exceeding 50 kg.
9.
Assessment means an inspection and
verification of adequacy and legitimacy of documentation and physical
inspection of compliance with food safety regulations of a business operator
and a process for production, processing and preservation of fishery foods for
export in accordance with regulations laid down by Vietnam and import market.”
5.
Article 4 is amended as follows:
“Article
4. Bases for assessment, certification and inspection of food safety
Bases for
assessment and issuance of the Food Safety Certificate and issuance of the
Health Certificate to exported fishery food and food safety inspection are the
regulations specified in Articles 41, 42, 68, 69 and 70 of the Law on Food
Safety; regulations and technical regulations of Vietnam and food safety
regulations of the import market.”
6.
Article 5 is amended as follows:
“Article
5. Assessment bodies
1. Bodies
competent to issue and revoke the Food Safety Certificate and conduct
assessments in service of addition of the Export List, and food safety
inspection (hereinafter referred to as “competent bodies”) are the
National Authority for Agro-Forestry-Fishery Quality, Processing and Market
Development and its affiliated regional authorities assigned to perform their
duties by region (the National Authority for Agro-Forestry-Fishery Quality,
Processing and Market Development - Central Region Authority and the National
Authority for Agro-Forestry-Fishery Quality, Processing and Market Development
- Southern Region Authority).
2. Bodies
conducting assessments in service of issuance of the Health Certificate to consignments
of fishery products used as food; supervising the compliance with food safety
regulations by business operators and post-certification consignments (hereinafter
referred to as “Certification Authority”) are National Authority for
Agro-Forestry-Fishery Quality, Processing and Market Development - Center 1, 2,
3, 4, 5, 6 assigned by the National Authority for Agro-Forestry-Fishery
Quality, Processing and Market Development to perform their duties by
locality.”
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“Article
6. Eligibility requirements applicable to inspectors and members of assessment
teams:
1.
Eligibility requirements applicable to an inspector
a) Be
honest and objective, and have no conflict of interest with the assessed
business operator;
b) Have
professional qualifications in the assessment sector;
c) Have
already completed a professional training or refresher training course on
assessment or training or refresher training course on inspection and
examination in the assessment sector.
2.
Eligibility requirements applicable to the head of the assessment team
a) Meet
the requirements set out in clause 1 of this Article;
b) Have
at least 03 (three) years of experience in the assessment sector and have
already participated in assessing at least 05 (five) business operators in the
assessment sector.
3.
Eligibility requirements applicable to a sampling technician
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b) Hold
diplomas or certificates in sampling or obtain diplomas or certificates of
completion of sampling training courses.”
8.
Article 9 is amended as follows:
“Article
9. Fees and charges
The
collection of fees and charges for assessment serving issuance of the Food
Safety Certificate; fees and charges for assessment serving issuance of the
Health Certificate to consignments of exported fishery products shall be
subject to regulations of law on fees and charges”
9. Title
of Chapter II is amended as follows:
“Chapter
II. ASSESSMENT AND ISSUANCE OF CERTIFICATES OF COMPLIANCE WITH FOOD SAFETY
REGULATIONS, ADDITION OF EXPORT LIST”
10.
Article 10 is amended as follows:
“Article
10. Application for Food Safety Certificate
1. An
application for Food Safety Certificate is composed of the documents specified
in clause 1 Article 36 of the Law on Food Safety.
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2. An
organization or individual shall submit the application for food safety
certificate to the competent body via the online public service system, by post
or in person at the competent body.”
11.
Article 11 is amended as follows:
“Article
11. Application processing
1. After
receiving the application, the competent body shall verify its adequacy and
validity and notify the business operator of the result and estimated date of
assessment in case the application is valid; or in case the application is
unsatisfactory, give a written notice indicating reasons therefor.
2. An
on-site assessment shall be conducted within 15 (fifteen) days from the date of
receiving a sufficient and valid application specified in point b clause 2
Article 36 of the Law on Food Safety.”
12.
Article 12 is amended as follows:
“Article
12. Issuance of Food Safety Certificate
The
following business operators shall be subject to assessment serving issuance of
the Food Safety Certificate:
1.
Business operators that are required to obtain the Food Safety Certificate as
prescribed in points a and b clause 1 Article 2 of this Circular but have yet
to undergo assessment and to be issued with the certificate.
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3.
Business operators that have been issued with the Food Safety Certificate but
changed their legal representative or safety assurance system as compared to
the scope previously assessed and certified.
4.
Business operators whose Food Safety Certificate will expire in less than 6
months;
5.
Business operators that have another Certificate as specified in point k clause
1 Article 12 of the Decree No. 15/2018/ND-CP dated February 02, 2018 but have
not maintained the validity of such Certificate and wish to participate in the
Export Certification Program as prescribed in this Circular.”
13. Title
of Article 13 is amended as follows:
“Article
13. Establishment of the assessment team”
14.
Clause 1 of Article 13 is amended as follows:
“1. The
competent body shall issue a decision on establishment of team for assessment
of requirements for compliance with food safety regulations which is composed
of the head and members in accordance with the regulations set out under
Article 6 of this Circular.”
15.
Clause 1 of Article 14 is amended as follows:
“1. The
assessment of requirements for compliance with food safety regulations by a
business operator shall cover:
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b) Food
safety management program based on HACCP principles (if mandatory);
c)
Procedures for tracing, recall and handling of unsafe products;
d)
Specific requirements of the registered market (the importing country) (if
any);
dd)
Requirements for compliance with food safety regulations by suppliers of raw
materials to the business operator (if necessary);
e)
Compliance with regulations on combating illegal, unreported and unregulated
fishing (IUU) in the production, processing and export of catched fishery
products (if any);
g)
Collection of samples for analysis and evaluation of the effectiveness of
hygiene control during production as outlined in the Appendix IV to this
Circular: The assessment team shall consider and make a decision based on the
evaluation of food safety risks during the on-site assessment.
The
collection and analysis of samples shall comply with prevailing regulations.”
16.
Article 15 is amended as follows:
“Article
15. Assessment report
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2. An
assessment report must:
a) Be
prepared by the assessment team at the assessed business operator immediately
after completion of the assessment;
b) Fully
and accurately represent the assessment results;
c)
Clarify which items fail to conform to food safety requirements, standards and
regulations and the deadline for taking remedial actions to correct defects;
d) Draw
general conclusions on requirements for compliance with food safety
regulations.
dd) Give
comments of the assessed business operator’s authorized representative on the
assessment results and commitments to correcting non-conformities (if any);
e) Carry
the signature of the leader of the assessment team, the signature of the
assessed business operator’s authorized representative, show the adjoining
stamp of the business operator (if any) in the assessment report or signature
on each page of the assessment report in case the assessed business operator
does not have its registered stamp;
g) In
case where the assessed business operator's authorized representative refuses
to sign the assessment report, the assessment team must write: “The assessed
business operator’s representative has not signed the report” and clearly
explain the reasons for such refusal. The assessment report shall have legal value
if it bears signatures of all of members of the assessment team;
h) Be
made into 02 copies, including 01 copy deposited with the competent body, 01
copy deposited with the assessed business operator; where necessary, the number
of copies may be increased as decided by the team leader.”.
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“Article
17. Processing of assessment results, grant of Food Safety Certificate
After
receiving the assessment report, the competent body shall inspect the report
(request the assessment team to provide explanation for the assessment contents
(where necessary)) and perform the following tasks:
1. In
case the assessment result is “Satisfactory”:
a) Notify
the assessment result, grant a registration code (if the business operator has
not granted one) as specified in the Appendix VII to this Circular to the
business operator; grant the Food Safety Certificate which shall be valid for
03 (three) years according to the Form in the Appendix VI to this Circular;
b) In
case samples are collected for analysis and evaluation of the effectiveness of
hygiene control in the course of assessment, the Certificate is granted to the
business operator only when the “satisfactory” result is available.
In case
testing result shows that the business operator fails to satisfy food safety
regulations, the Food Safety Certificate is granted to the business operator
only after the business operator reports the result of cause investigation,
takes remedial actions, and is assessed by the competent body to meet requirements
for compliance with food safety regulations.
2. In
case the assessment result is “Unsatisfactory”:
a) In
case the business operator fails to take corrective actions within the required
time limit: the competent body shall issue a notification of result and reasons
for the unsatisfactory result, revoke the effective Food Safety Certificate (if
any) as prescribed in Article 18 of this Circular and send it to the local food
safety authority in order to make sure the business operator does not operate.
b) In
case the business operator has a corrective action report and is assessed by
the assessment team to meet requirements for compliance with food safety
regulations by the deadline for obtaining the Certificate as prescribed in
point b clause 2 Article 36 of the Law on Food Safety, the competent body shall
carry out verification and grant the Food Safety Certificate as prescribed in
point a clause 1 of this Article.”
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“Article
18. Revocation of Food Safety Certificate
1. A
business operator will have its Food Safety Certificate revoked if it fails to
fully satisfy the conditions set out under clause 1 Article 34 of the Law on
Food Safety.
2.
Authority to revoke the Food Safety Certificate: the body competent to issue
the Food Safety Certificate also has the authority to revoke the issued
Certificate.
3. The
competent body shall revoke the Food Safety Certificate already issued to the
business operator specified in clause 1 of this Article upon conducting
inspection, supervision and assessment of compliance with food safety
regulations or revoke it at the request of the inspecting body;
The
competent body shall issue the decision on Certificate revocation after
receiving the written request for Certificate revocation from the inspecting
body.”
19.
Article 19 is amended as follows:
“Article
19. Modification of Food Safety Certificate
1. A Food
Safety Certificate that remains valid may be modified in the following
cases: it is lost, misplaced, or damaged; it contains administrative
errors during issuance; the business operator has changed information about its
name and address due to a change of an administrative boundary without changing
its legal representative or food safety management system that has been
assessed and certified.
2. After
receiving a request for modification, the competent body shall review the
archived application and consider issuing a modified Food Safety Certificate
whose expiration date is the same as that of the existing Food Safety
Certificate or issue a written rejection stating the reasons the business
operator.”
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“Article
20. Scope and eligible entities for participation in of the Certification
Program
1. The
Export Fishery Food Certification Program includes the assessment of
requirements for compliance with food safety regulations by a business operator
for addition to the Export List and the assessment serving the purposes of
granting the Health Certificate to fishery food exported to a country or territory
as required by the import market. The List of countries and territories is
provided in the Appendix IX to this Circular.
2.
Participation in the program for certification of exported fishery products is
voluntary. Any business operator that wishes to export fishery products to
markets that require compliance as per clause 1 of this Article shall register
the assessment and addition to the Export List and conduct assessment serving
the purposes of granting the Health Certificate with the competent body specified
in clause 1 Article 5 of this Circular.
3. In
case the import market imposes a new requirement, the National Authority for
Agro-Forestry-Fishery Quality, Processing and Market Development shall notify
it to relevant organizations and individuals and implement necessary measures,
and report to the Ministry of Agriculture and Rural Development to update the
List of markets within 30 (thirty) days from the date of receiving the
regulation from the importing country's competent body.
4.
Business operators participating in the Program and registering assessment and
addition to the Export List according to Article 10 of this Circular shall be
subject to an assessment by the competent body to confirm compliance with:
a)
Requirements for compliance with food safety regulations imposed by Vietnam;
b)
Regulations, technical regulations on food safety imposed by the corresponding
importing country.”
21.
Article 21 is amended as follows:
“Article
21. Export List
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a)
Business operators required to obtain a Food Safety Certificate;
b)
Business operators that have another effective Certificate as specified in
point k Article 12 of the Decree No. 15/2018/ND-CP dated February 02, 2018;
c)
Business operators that have been included in the Export List but seek addition
to new markets requiring such registration, or those adding new product
categories that have not yet been assessed and certified.
2. On a
monthly basis or as required by the importing country, the competent body
defined in clause 1 Article 5 of this Circular shall: register, introduce,
verify, and certify requirements for compliance with food safety regulations,
and prepare the Export List for each market and submit it to the competent body
of the importing country for recognition; update the recognized Export List on
the web portal.
3. A
business operator shall be removed from the Export List for a specific market
in the following cases:
a) The
business operator submits a written request for removal from the Export List;
b) The
business operator no longer meets the program criteria as specified in clause 4
Article 20 of this Circular or the competent body of the importing country
requests its removal from the Export List;
c) The
business operator fails a food safety inspection as specified in point g clause
1 Article 35 of this Circular, and is not assessed by the assessment body to
satisfy requirements for compliance with food safety regulations within 30
(thirty) days from the date of inspection result notification;
d) The business
operator has ceased its production for at least 12 (twelve) months from the
date of notifying the competent body and has not undergone inspection or
supervision by the Certification Authority as specified in clause 2 Article 5
of this Circular.”
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“Article
22. Priority list
1. The
Priority List comprises business operators which have a strong food safety
compliance record, meet the criteria specified in clause 3 of this Article and
are eligible for an export fishery food certification scheme corresponding to
their priority classification as stipulated in Section 2 of this Chapter.
2.
Priority classification for a business operator with a strong food safety
compliance record:
a) The
business operator shall be classified as Priority Level 2 if it has exported at
least five (05) consignments and has not been found non-compliant with food
safety requirements by the Certification Authority or the import market
concerning the following parameters: pathogenic microorganisms; pathogenic
parasites; residual contaminants, veterinary drugs, pesticides; additives, food
processing aids; biotoxins; allergens for a minimum period of 03 (three) months
from the date of notification of the “Satisfactory” assessment result as prescribed
in clause 1 Article 17 of this Circular;
b) The
business operator classified as Priority Level 2 shall be upgraded to Priority
Level 1 if it continues to meet food safety requirements for an additional
three (03) months after being included in the Priority List, has exported at
least five (05) consignments, and maintained its compliance with the parameters
outlined in point a clause 2 of this Article;
During
the review period for priority classification, the business operator must not
commit any food safety violations or incur administrative penalties under
Vietnamese law.
3.
Criteria for inclusion in the priority list:
a) The
business operator is listed in the Export List;
b) The
business operator is classified as Priority Level 1 or Priority Level 2.
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A business operator shall be removed from the Priority List
in the following cases:
a) It no
longer meets the criteria specified in Clauses 2 and 3 of this Article;
b) It
fails to obtain a Health Certificate as per points b, c, and dd clause 1
Article 26 of this Circular;
c) Its
export consignment or food safety risk verification sample is found
non-compliant by the Certification Authority or the import market based on the
parameters specified in point a clause 2 of this Article;
d) It has
committed an administrative violation related to food safety and incurred
penalties for its administrative violation under Vietnamese law.
5.
Reinstatement to the Priority list:
An establishment may be reinstated to the Priority List if it
meets the following conditions:
a) It
meets the criteria specified in clause 3 of this Article;
b) It has
submitted a report on the cause investigation, implemented corrective actions,
and received approval from the Certification Authority (applicable to the
business operator removed under point c clause 4 of this Article); or
successfully complied with an administrative penalty decision for 3 (three)
months after the sanction was imposed (applicable to the business operator
removed under point d clause 4 of this Article).
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23.
Clause 3 is added to Article 23 as follows:
“3. For
sample product consignments: The Certification Authority shall issue the Health
Certificate to the consignments in accordance with clause 3 Article 28 of this
Circular.”
24.
Article 24 is amended as follows:
“Article
24. Requirements for exported products
1.
Products must be produced and stored at a business operator listed in the
Export Certification Program for the respective import market.
2.
Products must comply with food safety regulations, include mandatory labeling
information as required by the import market, ensure no misrepresentation of
the product’s nature, and not violate Vietnamese law.
3. For
products that have undergone semi-processing, processing, packaging, storage,
or handling at multiple establishments:
a) The
establishment in charge of final stage of production (responsible for packaging
and labeling) or the storage establishment (as required by the importing
market) must be listed in the Export List for the respective market;
b) The
establishment in charge of previous stages of production must comply with
Vietnamese and import market food safety requirements;
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d)
Establishments involved in transportation, semi-processing, processing,
packaging, labeling, storage, and export must maintain comprehensive
production, food safety control, storage, and export records for their
respective stages to ensure traceability in accordance with legal regulations.
4. For
live fishery products intended for export as food:
a) Comply
with the requirements stated in clauses 1, 2, and 3 of this Article;
b) Be
farmed, harvested, packaged, transported, and exported in compliance with
Articles 20, 21, and 23 of the Law on Food Safety;
c) The
establishment in charge of final stage of production (responsible for packaging
and labeling) must establish a production and export supply chain ensuring food
safety, traceability, recall, and handling of unsafe products in accordance
with Circular No. 17/2021/TT-BNNPTNT.
25.
Clauses 1 and 3 of Article 25 are amended as follows:
“1. Each
export consignment shall be granted a Health Certificate in accordance with the
form required by the respective import market and, if required, a Health
Certificate form for transshipment, temporary import, or re-export. The Health
Certificate’s contents shall be consistent with the Health Certificate of the
import market and/or other relevant certifications related to the export
consignment as required by the importing country and in compliance with
Vietnamese regulations.
3. The
Health Certificate shall conform to the content and format required by the
respective importing market and shall be numbered in accordance with Appendix
XI enclosed with this Circular. If necessary, an appendix may be attached to
the Certificate to ensure full certification of all information related to the
consignment as per regulations.”
26.
Clause 1 of Article 26 is amended as follows:
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a) Has
been notified by the importing country’s competent body that it has to suspend
its import or is subjected to Health Certificate issuance suspension measure or
export suspension measure according to regulations of the Ministry of
Agriculture and Rural Development on introduction of managerial measures at the
import market's request;
b) Fails
an inspection or assessment as stipulated in point a clause 2 Article 17 and
clause 1 Article 35 of this Circular;
c) Has
had its Food Safety Certificate revoked as stipulated in Article 18 of this
Circular;
d) Fails
to correct non-conformities identified through food safety monitoring or
traceability audits as stipulated in clause 2 Article 35 of this Circular;
dd) Is
being suspended from production as per Articles 30 and 33 of the Law on Product
and Goods Quality or has been subject to sanctions, including suspension or
revocation of its Food Safety Certificate, in accordance with the Government’s
regulations on administrative penalties for quality and food safety violations;
e) Has
received a notification of production suspension.”
27.
Article 27 is amended as follows:
“Article
27. Verification of food safety risk control effectiveness
1.
Verification principles:
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b)
Minimum verification sampling frequency for a business operator: Priority Level
1: Once a month; Priority Level 2: Twice a month. If the business operator’s
actual production or export activity does not meet the required sampling
frequency, the Certification Authority shall determine an appropriate sampling
frequency;
c)
Verification sampling rate shall be determined based on: requirements for
compliance with food safety regulations; food safety assurance history; product
risk level; scale, capacity, or production output of the business operator in
accordance with Appendix X to this Circular;
Based on
the risk assessment or new regulations imposed by the import market, the
National Authority for Agro-Forestry-Fishery Quality, Processing and Market
Development shall report such to the Ministry of Agriculture and Rural
Development for guidance on adjusting and updating contents of the Appendix X
to make them conformable;
d)
Sampling locations: At any stage of production, including: on the production
line; storage warehouse; aquaculture establishment, purchasing establishment,
semi-processing and initial packaging establishment for fresh iced, chilled, or
live fishery products;
dd)
Verification content: Production monitoring records, storage conditions,
tracing information, history of food safety assurance conditions of the
business operator, and records related to the origin of raw materials.
2. The
verification must be carried out for at least once per year for each business
operator’s group of products produced and exported:
a) Based
on the business operator’s production and export plan, the Certification
Authority shall cooperate with the operator to develop a verification plan,
including details such as sampling time, sample type, and estimated sample
quantity for each round. The plan shall be communicated to the business
operator in writing or through an appropriate communication method (email,
online software);
b) In
case of any change to the production and export plan, the business operator
must notify the Certification Authority in writing or via an appropriate
communication method no later than 03 (three) working days in advance, or 01
(one) working day for the operator producing live, fresh, or iced seafood,
compared to the initially agreed schedule.
3.
Handling of verification sample testing results:
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The
business operator shall carry out tracing and cause investigation, establish
and implement corrective actions, including recall and handling of products
that fail to satisfy food safety regulations. The business operator must submit
an explanatory report using the form in Appendix XVII to this Circular to the
Certification Authority within the required limit;
b) Within
05 (five) working days from the receipt of the business operator’s explanatory
report, the Certification Authority shall verify the report’s contents and
issue a written notification of the verification results to the business
operator. If an on-site verification is required, the Certification Authority
shall notify the business operator of the results within a maximum of 5 (five)
working days from the completion of the on-site verification.”
28.
Article 28 is amended as follows:
“1. An application
for issuance of a Health Certificate for 01 (one) export consignment includes:
a) An
application form for the Health Certificate as per the form in Appendix XII
enclosed with this Circular;
b) A detailed
list of the consignment as per the form in Appendix XIV enclosed with this
Circular;
c)
Information in the certificate as required by the importing market in case the
certificate is registered through an online system;
d) In
case the consignor does not directly conduct the production, processing, or
storage of the consignment: a sale/processing/entrustment agreement with the
production or processing establishment must be provided, including a commitment
from both parties (the production establishment and the consignor) to be
jointly responsible if the consignment is subject to a warning from the
competent body of the importing country;
dd) The
consignor shall provide information related to the export consignment to
facilitate verification and certification of the contents in the certificate as
required by the respective import market and shall bear responsibility for the
accuracy of the provided information.
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3.
Assessment and issuance of the Health Certificate:
Within 01
(one) working day from the receipt of full information, the Certification
Authority shall conduct verification and issue the Health Certificate to the
export consignment, as well as Health Certificates for transshipment, temporary
import, and re-export consignments (if required), ensuring that the contents
align with the Health Certificate of the import market on the basis of the
result of food safety risk control verification as stated in Article 27 of this
Circular or shall provide confirmation and state the reasons for ineligibility
in the certificate application.”
29.
Article 29 is amended as follows:
“Article
29. Applying for assessment
1. An
application for assessment of 01 (one) export
consignment consists of:
a) An
application form for assessment as per the form in Appendix XIII enclosed with
this Circular;
b) A
detailed list of the consignment as per the form in Appendix XIV enclosed
with this Circular;
c) If the
consignor does not directly produce, process, or store the consignment, they
must provide a contract, purchase agreement, or outsourcing agreement with the
production/processing establishment. This document must include a commitment
from both parties (the production establishment and the consignor) to joint
responsibility in case the consignment is warned by the importing country’s
competent body.
2.
Submission deadline:
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b) For
other products: The establishment must apply for assessment and agree with the
Certification Authority about the assessment time to ensure that test results
are available before the expected export date.
3. The
consignor must submit 01 (one) set of the assessment registration application
to the Certification Authority through one of the following methods: Direct
submission, by post; or email or online submission of the application and
declaration of information in the certificate according to the form of the
import market during online registration.
4.
Processing of the assessment application: Within 01 (one) working day of receiving
a complete and valid assessment application, the Certification Authority shall
review the application for completeness and compliance; guide the consignor in
supplementing any missing or incorrect information, if applicable.”
30. Point
c clause 2 and clause 3 of Article 31 are amended as follows:
“c. Within 03 (three) days from the date on which
test results are sent to the consignor, if the consignor does not provide
written feedback on the test results, the Certification Authority shall send the
consignor a Notification of Non-conformity in accordance with the form
provided in Appendix XVI enclosed with this Circular. The consignor is
responsible for investigating the cause, implementing corrective measures,
handling the consignment within the required time limit, and preparing an
Explanatory Report in accordance with the form provided in Appendix XVII
enclosed with this Circular for submission to the Certification Authority;
3. Within
05 (five) working days from the date of receiving the consignor’s Explanatory
Report, the Certification Authority shall review the contents of the report and
issue a written notice of the verification results to the consignor and the
production establishment. In cases where an on-site verification is necessary,
the Certification Authority shall notify the results to the establishment
within a maximum of 05 (five) working days from the completion of the
verification process.”
31. Title
of Article 32 is amended as follows:
“Article
32. Assessment and issuance of the Health Certificate”
32.
Clause 1 of Article 32 is amended as follows:
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Within 01
(one) working day from the receipt of full information, the Certification
Authority shall conduct verification and issue the Health Certificate to the
export consignment, as well as Health Certificates for transit, temporary import,
or re-export consignments according to the respective form (if required) if the
assessment and test results are satisfactory. For live, fresh, or ice-chilled
fishery products, the Certification Authority is permitted to issue the Health
Certificate while awaiting test results and shall process the test results
according to clause 2 Article 31 of this Circular”.
33.
Article 33 is amended as follows:
“Article
33. Re-issuance of Health Certificate
1. If the
issued Certificate is lost, damaged, contains administrative errors at the time
of issuance or has its information changed (excluding changes related to
product identification, quantity, product specifications, tracing of the consignment,
or previously assessed and certified quality, food safety, or aquatic animal
health safety) or at the request of the competent body of the importing
country/territory, transit, temporary import, or re-export territory, the
consignor must submit a written request for re-issuance to the Certification
Authority, clearly stating the reason. The request may be submitted in person,
by post or email.
2. The
Certification Authority shall reissue the Certificate within 01 (one) working
day from the receipt of the consignor's request or issue a written refusal
specifying the reason for the refusal, which will be sent to the consignor.
3. The
reissued Health Certificate must accurately certify the product identification
information, quantity, product specifications, and traceability of the consignment
in accordance with the content of the original Health Certificate. It must be
assigned a new number as per the provisions of Appendix XI to this Circular and
include a note stating: “Chứng thư này thay thế cho Chứng thư số...,
cấp ngày...” (“This Health Certificate replaces Certificate No. …,
issued on …”) or an annotation complying with the regulations of the
importing country, transit, temporary import, or re-export territory.”
34.
Article 35 is amended as follows:
“Article
35. Post-assessment and certification inspection and supervision
1.
Inspection of maintenance of requirements for compliance with food safety
regulations by a business operator on the Export List to markets:
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b) Planned
inspection: The competent body shall formulate an annual inspection plan based
on managerial requirements; compliance with food safety laws; developments in
food safety incidents; results of previous food safety monitoring and
inspections; directives from superior regulatory agencies. The inspection plan
shall comply with point a clause 2 Article 69 of the Law on Food Safety;
c) The
inspection shall be conducted by an inspection team established by the
competent body under clause 1 Article 5 of this Circular. The inspection team
shall have responsibilities and powers as stipulated in Article 70 of the Law
on Food Safety. The competent body must notify the inspected business
operator at least 03 (three) working days in advance of the inspection;
d)
Frequency of planned inspection: no more than 01 time/business operator/year,
except for the surprise inspection specified in point e of this clause;
dd) The
inspection contents and report format are provided in the Appendix V to this
Circular. If violations are detected, the inspection team must prepare an
inspection report or an administrative violation report and submit it to a
competent person for handling under regulations;
e) The
competent body shall conduct a surprise inspection in the following cases: it
is suspected that the business operator violates food safety regulations or is
involved in a food safety incident; a thematic inspection is conducted as
directed by the superior food safety authority; it is involved in a food
safety-related warning given by a domestic or foreign organization or
international organization; it is involved in food safety-related feedback
given by an organization or individual; it fails 2 (two) assessments according
to the results of analysis and evaluation of effectiveness of hygiene control
during production.
g)
Processing of the inspection result: Within 5 (five) working days after
completing the inspection, the competent body shall notify the business
operator of the satisfactory or unsatisfactory inspection result, and request
it to correct non-conformities and submit a report with evidence of corrective
actions within 30 (thirty) days from the date of receiving the request;
If the
business operator fails to submit a report or its corrective actions are
unsatisfactory, the competent body may remove the business operator from the
Export List, revoke its Food Safety Certificate (if any); notify the relevant
certification body that issued other certificates if the business operator is
specified in point k clause 1 Article 12 of the Government No. 15/2018/ND-CP
dated February 02, 2018, and request the authority issuing the certificate of
registration of conformity assessment services to consider taking actions
against the conformity assessment body as prescribed by law.
2.
Supervision of maintenance of requirements for compliance with food safety
regulations by a business operator on the Export List to markets:
a) The
authority responsible for the supervision is the Certification Authority
defined in clause 2 Article 5 of this Circular;
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c)
Frequency: No more than 1 time/business operator/year (except for the business
operators having undergone food safety inspection by the competent body as
prescribed in clause 1 of this Article). The supervision should be integrated
with activities such as verification, certification of export consignments
and/or verification, evaluation of tracing, cause investigation and
identification, establishment and implementation of corrective actions with
regard to business operators whose products or consignments are found failing
to satisfy food safety regulations;
d) The
supervision contents are specified in the Inspection Report form provided in
the Appendix IB to this Circular. If violations are detected, an
inspection report or administrative violation report shall be prepared and
submitted to a competent body or competent person for further action;
dd)
Processing of supervision result: Within 3 (three) working days after
completing the supervision, the Certification Authority shall notify the
business operator of the result, request the business operator to take
corrective actions and submit a corrective action report (if any);
In case
the business operator fails to implement corrective actions within the
committed time limit or the corrective actions are inappropriate, the
Certification Authority shall suspend the issuance of Health Certificates and
propose the revocation of the Food Safety Certificate (if applicable), and
remove the business operator from the Export List in accordance with
regulations.
3.
Post-certification supervision of consignments:
a) The
Certification Authority shall conduct post-certification supervision of
consignments in conjunction with monitoring the satisfaction of requirements
for compliance with food safety regulations by the business operator as
prescribed in clause 2 of this Article or assess and certify export
consignments, verify and assess the tracing and cause investigation and
identification by the business operator whose products or consignments are
found failing to satisfy food safety regulations or conduct specialized
verification, inspection or supervision as directed by the Ministry of
Agriculture and Rural Development or cooperate with customs authorities (if
necessary) or a combination of the above activities;
b)
Contents of supervision: Considering the consistency of information,
documentation, and records regarding the origin of raw materials, the
production and processing of the consignment after certification, and comparing
them with the information in the application for assessment, on-site
supervision or the information recorded at the staging area awaiting export.
The contents and results of the supervision are provided in the form prescribed
in Appendix IB to this Circular;
In case
any violation is detected, the Certification Authority shall issue a working
minutes or administrative violation report and transfer the case to the
competent body or competent person for handling in accordance with regulations.
Simultaneously, it shall issue a document to invalidate issued Health
Certificate.
c) For
live fishery products intended for food export originating from establishments
or production sites located in different provinces/cities, the certification
authorities shall cooperate in conducting post-certification supervision to
verify the consistency of the tracing information about the consignment
exported or awaiting export, satisfaction of requirements for compliance with
food safety regulations by the establishments within the production chain under
their respective jurisdiction”.
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“Article
36. Handling cases of warned consignments and products failing to satisfy food
safety regulations before export
1. For a consignment subject to a warning from
the competent body of the importing country
Within 03
(three) working days from the date of receiving an official warning from the
competent body of the importing country, the National Authority for
Agro-Forestry-Fishery Quality, Processing and Market Development shall request
the business operator in writing to:
a) Trace
the consignment, investigate and identify the cause, establish and implement
corrective actions; submit a report to the Certification Authority using the
form in Appendix XVII to this Circular. Trace, recall and handle products that
fail to satisfy safety regulations (in case of recall) as prescribed in the
Circular No. 17/2021/TT-BNNPTNT dated December 20, 2021;
b)
Suspend export to the corresponding importing countries if required by the
competent body of the importing country or in accordance with the regulations
of the Ministry of Agriculture and Rural Development;
c) Comply
with regulations on sampling and testing of the violating parameters and be
subject to supervision by the Certification Authority for each export
consignment of the violating product or similar product category manufactured
at the business operator until the competent body specified in clause 1 Article
5 of this Circular grants a written approval for the report on cause
investigation and corrective actions of the business operator.
2. For
products found failing to satisfy food safety regulations before export: The
Certification Authority shall act in accordance with the relevant provisions of
clause 3 Article 27; point c clause 2, clause 3 Article 31 of this Circular.
3. For an
exported consignment or product detected with prohibited chemical residues or
antibiotics before export:
a) Within
3 (three) days from the date of receiving information on the violation, the
Certification Authority shall directly preside over and cooperate with relevant
local regulatory agencies to conduct a cause investigation throughout the
entire production, semi-processing, processing, and export chain related to the
violation.
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4. After
receiving the report on the investigation results and corrective actions from
the business operator, the Certification Authority shall verify the contents of
the report:
a) Within
05 (five) days, the Certification Authority shall verify the business
operator’s explanatory report and send a document stating the verification
results to the business operator in case additional information is required or
issue a document to the Competent body in case the report verification result
is satisfactory in the case specified in clause 1 of this Article;
b) In
case of an on-site verification, the Certification Authority shall notify the
business operator of the on-site verification results and report to the
competent body stipulated in clause 1 Article 5 of this Circular within 05
(five) days from the completion of the on-site verification process;
5. Within
01 (one) working day, the competent body shall evaluate the verification report of the Certification
Authority and issue a written notification of the verification results to the
business operator.”
36. Title
of Article 37 is amended as follows:
“Article
37. Business operators participating in the Export Fishery Product
Certification Program”
37.
Points a and d clause 1 of Article 37 are amended as follows:
“a) Register with the competent body to obtain a
Food Safety Certificate, undergo additional assessment for addition to the
Export list, and be subject to the assessment according to the competent body's
plan;
d) Maintain requirements for compliance with food
safety regulations as certified; send a written notice to the competent body in
case of suspension of production, change of legal representative or food safety
management system compared to the scope assessed and certified;”
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“g) If
the consignor is an organization or individual who does not directly engage in
the manufacturing, processing, or storage of the consignment, they must
formulate and apply regulations on tracing, recall, and handling of fishery
products failing to satisfy food safety regulations; monitor storage conditions,
transport duration, hygiene conditions of the transport means, and the
integrity of the products during transportation from the processing or storage
establishment in compliance with Articles 54 and 55 of the Law on Food Safety
and Circular No. 17/2021/TT-BNNPTNT.
39.
Article 39 is amended as follows:
“Article
39. Inspectors in charge of assessment of requirements for compliance with food
safety regulations
1.
Responsibilities:
a) Comply
with regulations on procedures, contents, methods, and bases for the assessment
of requirements for compliance with food safety regulations by business
operators in accordance with this Circular;
b)
Maintain confidentiality of all business-related information, ensure accuracy,
transparency, objectivity, and fairness, and avoid discrimination while
performing duties;
c) Do not
request unnecessary documents or information, and do not cause inconvenience or
harassment to the business operator;
d) Accept
the assignment by the head of the assessment team and the head of the Certification
Authority; take responsibility for the assessment results to the head of the
Certification Authority and to the law.
2.
Powers:
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b) Access
production areas, storage facilities, and warehouses; review records, take
samples, photographs, copies and notes necessary for the assessment;
c)
Prepare reports and propose handling measures in cases where the business
operator violates food safety regulations;
d) Record
individual opinions and report to the head of the competent body if there is a
disagreement with the conclusions drawn up by the head of the assessment team
as stated in point b clause 2 Article 40 of this Circular.”
40.
Article 39a is added to after Article 39 as follows:
“Article
39a. Inspectors in charge of quality and food safety assessment and
certification
1.
Responsibilities:
a) Comply
with regulations on procedures, contents, methods of assessment, sampling for
verification of effectiveness of food safety risk control and for testing of
registered export consignments as prescribed in this Circular;
b)
Maintain confidentiality of all business-related information, ensure accuracy,
transparency, objectivity, and fairness, and avoid discrimination while
performing duties;
c) Do not
request unnecessary documents or information, and do not cause inconvenience or
harassment to the business operator;
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2.
Powers:
a)
Request the consignor to provide documents, records, and product samples (if
any) for assessment and certification purposes;
b) Access
production areas, storage facilities, and warehouses; review records, take
samples, photographs, copies and notes necessary for the assessment;
c)
Prepare reports and propose handling measures in cases where the consignor or
manufacturing establishment violates food quality and safety regulations;
d) Refuse
to conduct the assessment if the consignor or manufacturing establishment fails
to fully fulfill their responsibilities under points b and c clause 1 Article
38 of this Circular.”
41.
Article 40 is amended as follows:
“Article
40. Head of the assessment team
1. When
performing assigned duties, the head of the assessment team has
responsibilities of an inspector as stipulated in clause 1 Article 39 of this
Circular and other responsibilities as follows:
a) Manage
and assign tasks to members of the assessment team to fully execute the contents
specified in the decision on the establishment of the assessment team;
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c)
Review, sign the assessment report, report the assessment results, and be
accountable to the head of the competent body and to the law for the results
given by the assessment team.
2. Within
the ambit of his/her assigned duties, the head of the assessment team has
powers of an inspector as stipulated in clause 2 Article 39 of this Circular
and other powers as follows:
a)
Recommend the head of the competent body to issue a decision to change the
members of the assessment team to fully execute the contents specified in the
decision on the establishment of the assessment team;
b) Draw
up the final conclusion of the assessment team regarding the assessment
results.”
42.
Article 41 is amended as follows:
“Article
41. National Authority for Agro-Forestry-Fishery Quality, Processing and Market
Development and its affiliated regional authorities
1.
Responsibilities:
a)
Organize the review of dossiers, conduct food safety inspections, issue, revoke
the Food Safety Certificate; conduct assessment and supplement the Export List
by areas which they are assigned to manage;
b)
Provide inspectors with training in and professional guidance on dossier
verification, food safety inspection, assessment, and issuance of the Health
Certificate for exported fishery product consignments;
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d) Be
responsible for the assessment and certification of food safety of exported
fishery products;
dd)
Maintain confidentiality of information related to business secrets of the
business operators subject to assessment and issuance of the Food Safety
Certificate;
e)
Publish, register, introduce, and update the list of business operators
participating in the Export Fishery Product Certification Program by each
market in accordance with this Circular;
g) Report
to the Ministry of Agriculture and Rural Development on updates regarding the
list of markets where the competent body of the importing country requires the
National Authority for Agro-Forestry-Fishery Quality, Processing and Market
Development to conduct assessment and certification for export consignments as
per this Circular;
h) Update
regulations and technical regulations of Vietnam and importing countries
regarding requirements for compliance with fishery product safety regulations
and notify business operators, consignors, relevant authorities, and
organizations for consistent application.
2.
Powers:
a)
Conduct assessment, issue, and revoke the Food Safety Certificate; conduct
assessment and add business operators to the Export List; handle cases where
business operators violate regulations of this Circular within their competence
and under regulations of law;
b)
Request business operators subject to assessment to conduct actual production
for at least one of the products registered for assessment with a complete
process or a high-risk product to serve the assessment activity; request
business operators to correct non-conformities related to the requirements for
compliance with food safety regulations as stated in the assessment report and
food safety inspection report; request business operators to take corrective
actions regarding criteria violating food safety regulations as per this
Circular.
c) Notify
the removal of business operators from the Export List by each market, the list
of business operators participating in the Export Fishery Product Certification
Program, and apply a temporary suspension of the issuance of the Health
Certificate for business operators that do not comply with food safety
regulations as stipulated in this Circular;
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43.
Article 41a is added to after Article 41 as follows:
“Article
41a. National Authority for Agro-Forestry-Fishery Quality, Processing and
Market Development - Centers
1. Responsibilities:
a)
Organize the dossier review, assessment, issuance, revocation, and reissuance
of the Health Certificate for exported fishery product consignments in areas
which they are assigned to manage;
b)
Provide inspectors with training in and professional guidance on dossier
review, assessment, and issuance of the Health Certificate for exported fishery
product consignments;
c)
Supervise the maintenance of requirements for compliance with food safety
regulations by business operators on the Export List to markets;
d) Fully
archive documentation related to the maintenance of requirements for compliance
with food safety regulations, results of dossier review, appraisal, issuance,
revocation, and reissuance of Health Certificates to exported fishery product
consignments in compliance with regulations; provide documentation and complete
and accurate reports on issues related to assessment and certification when
requested by the National Authority for Agro-Forestry-Fishery Quality,
Processing and Market Development its affiliated regional authorities;
dd) Be
responsible for the result of supervision of maintenance of requirements for
compliance with food safety regulations, assessment and issuance of Health
Certificates to exported fishery product consignments;
e)
Receive and resolve complaints from consignors regarding the assessment,
issuance, revocation, and reissuance of Health Certificates for exported
fishery product consignments in accordance with regulations;
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h) Manage, compile, and update the Priority List
in accordance with this Circular;
i) Report
to the National Authority for Agro-Forestry-Fishery Quality, Processing and
Market Development the performance of assigned tasks as stipulated in this
Circular;
2.
Powers:
a)
Conduct assessment, issue, revoke, and reissue Health Certificates to export
consignments in accordance with this Circular; refuse assessment and issuance
of the Health Certificate if a consignor fails to fulfill their
responsibilities as stipulated in clause 1 Article 38 of this Circular;
b)
Request any assessed business operator to rectify non-conformities and defects
related to requirements for compliance with food safety regulations as stated
in the assessment report and supervision report; conduct cause investigation,
implement corrective measures, and report the implementation results when the
Certification Authority and the competent body of the importing country issues
a food safety violation warning as stipulated in this Circular;
c)
Request relevant competent body to take actions against organizations and
individuals violating the provisions of this Circular in accordance with the
law.”
44. Title
of Article 42 is amended as follows:
“Article
42. Departments of Agriculture and Rural Developments, Food Safety Departments,
Food Safety Management Boards of provinces and central-affiliated cities
Direct
their affiliated units to cooperate with the Certification Authority in
tracing, cause investigation, recall, and handling of fishery products failing
to comply with food safety regulations regarding establishments under local
management that supplied raw materials to processing establishments whose
products are found to violate food safety regulations.”
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a)
Article 16 and Chapter V are repealed;
b)
Appendices III and VIII are repealed;
c) The
phrase “kiểm tra” (“inspection”) is removed from the following points and
clauses: title of Article 7; clause 2, clause 3 Article 13; title of Article
14; clause 2 Article 14; clause 1, clause 2 Article 37;
d) The
phrase “kiểm tra” (“inspection”) is replaced with the phrase “thẩm định”
(“assessment”) in the following points, clauses and Articles: clause 3 Article
3; clause 1, clause 2 Article 23; title of Chapter III; Article 30; title of
Article 31; clause 1 Article 31; clause 2 Article 32; clause 1, clause 2
Article 38; Appendix XV of Circular No. 48/2013/TT-BNNPTNT;
d) The
phrase “kiểm tra” (“inspection”) is replaced with the phrase “thẩm định”
(“assessment”) in the following points, clauses and Articles: clause 3 Article
3; clause 1, clause 2 Article 23; title of Chapter III; Article 30; title of
Article 31; clause 1 Article 31; clause 2 Article 32; clause 1, clause 2
Article 38; Appendix XV of Circular No. 48/2013/TT-BNNPTNT;
e) The
phrase “Cơ quan kiểm tra, chứng nhận” (“inspection and certification
authority”) is replaced with the phrase “Cơ quan thẩm quyền” (“competent body”)
in the following points, clauses, Articles and Appendices: point d clause 1 of
Article 37; point c clause 2 of Article 37;
g) The
phrase “Cục Quản lý Chất lượng nông lâm sản và thủy sản” (“National Argo –
Forestry - Fisheries Quality Assurance Department”) in point b clause 2 of
Article 26 is replace with the phrase “Cục Chất lượng, Chế biến và Phát triển
thị trường” (“National Authority for Agro-Forestry-Fishery Quality, Processing
and Market Development”);
46.
Appendix I is replaced with Appendix VI to this Circular; Appendix II is
replaced with Appendix VII to this Circular; Appendix IV with Appendix VIII to
this Circular; Appendix V is replaced with Appendix IX to this Circular;
Appendix VI is replaced with Appendix X to this Circular; Appendix VII is
replaced with Appendix XI to this Circular; Appendix IX is replaced with
Appendix XII to this Circular; Appendix X is replaced with Appendix XIII to
this Circular; Appendix XI is replaced with Appendix XIV to this Circular;
Appendix XII is replaced with Appendix XV to this Circular; Appendix XIII is
replaced with Appendix XVI to this Circular; Appendix XIV is replaced with
Appendix XVII to this Circular.
47. The
Appendix IB Supervision form issued together with this Circular is added.
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1. This
Circular comes into force from January 15, 2025.
2. This
Circular supersedes the Circular No. 32/2022/TT-BNNPTNT dated December 30, 2022
of Minister of Agriculture and Rural Development, which shall cease to have
effect from the effective date of this Circular.
3.
Transitional clauses:
a) Any
business operator classified as Priority Level 1 or 2 and included in the
Priority List before the effective date of this Circular may continue to apply
regulations on sampling for food safety risk verification until there is a
change to the priority classification;
b) Any
application for registration of food safety assessment or certification;
assessment or certification of fishery product consignment submitted before the
effective date of this Circular shall comply with the regulations of law in
force at the time of submission.
4. In the
cases where any of the legislative documents referred to and applied in this
Circular is amended, supplemented or replaced, the newest one shall prevail.
5.
Difficulties that arise during the implementation of this Circular should be
reported to the Ministry of Agriculture and Rural Development for consideration
and amendments./.
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