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THE
MINISTRY OF FINANCE
THE COMMITTEE FOR PHYSICAL TRAINING AND SPORTS
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SOCIALIST
REPUBLIC OF VIET NAM
Independence - Freedom - Happiness
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No:
23/2003/TTLT/BTC-UBTDTT
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Hanoi,
March 25, 2003
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JOINT CIRCULAR
GUIDING THE WORK OF FINANCIAL MANAGEMENT, APPLICABLE TO THE
22ND SOUTH EAST ASIAN GAMES (THE 22ND SEA GAMES)
Pursuant to the December 19, 1997 Law on the
State Budget and the Government’s Decree No. 87/CP of December 19, 1997 detailing
the decentralization of the State budget management, elaboration, execution and
settlement;
Pursuant to the Government’s Decree No. 86/2002/ND-CP of November 5, 2002
prescribing the functions, tasks, powers and organizational structure of the
ministries and ministerial-level agencies;
Pursuant to the Prime Minister’s Decision No. 93/2000/QD-TTg of August 9, 2000
on the establishment of the National Steering Committee for Preparation for the
22nd South East Asian Games;
Pursuant to the Prime Minister’s Decision No. 46/2002/QD-TTg of April 3, 2002
on the establishment of the Organizing Committee of the 22nd SEA Games in
Vietnam in 2003;
Pursuant to the Prime Minister’s Decision No. 447/2002/QD-TTg of June 10, 2002
assigning tasks to members of the 22nd SEA Games Organizing Committee;
Pursuant to the practices of SEA Games and regulations of International Sports
Federations;
The Ministry of Finance and the Committee for Physical Training and Sports
hereby jointly guide financial management regime, applicable to the 22nd SEA
Games as follows:
Part I
GENERAL PROVISIONS
1. The 22nd SEA Games shall be organized
according to the ceremony of international culture-sport festivals, in
combination with Vietnamese cultural traditions, ensuring professional efficiency
and expressing the solidarity and mutual understanding among countries in the
South East Asian region.
2. Subjects governed by this Joint Circular are
agencies, units, organizations and individuals using funding of the 22nd SEA
Games.
3. Funding for organization of the 22nd SEA
Games includes the State budget allocations and other sources mobilized from
domestic as well as foreign economic organizations, social organizations and
individuals.
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Part II
SPECIFIC PROVISIONS
1. Sources of funding:
The 22nd SEA Games shall have the following
sources of funding:
- State budget;
- Contributions, support and donations of
domestic as well as foreign organizations, enterprises and individuals;
- Meal and accommodation charges collected from
foreign athletes’ delegations at the rate of USD 30/person/day according to international
practices. Particularly for Lao, Cambodian and East Timorese delegations, the
charge level shall be USD 15/person/day;
- Proceeds from the sale of tickets for watching
competitions, performance, opening ceremony, closing ceremony and copyrights
for the 22nd SEA Games’ symbols and mascots;
- Other revenues.
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2.1. Expenses for preparation work:
- Expenses for propagation and advertisement
(printing panels, posters, invitation cards, badges, banners, slogans and other
documents, expenses for filming and photos) and propagation on the mass media
(radio, television, newspapers..)
- Expenses for optical-fiber cable television
and connecting network of the control center.
- Expenses for procuring and/or hiring
equipment, facilities and venues in service of the 22nd SEA Games at the
requests of the professional sub-committees (transmission lines for press
center, costumes, properties, healthcare, security, stationary…)
- Expenses for the opening ceremony and the
closing ceremony, expenses for direction, stage management and scenario
writing, payment of bonuses to those who are engaged in ceremonial procedures,
procession, group gymnastics performance, art performance and decoration, etc.
- Expenses for printing tickets, invitation papers
and cards for participants in the 22nd SEA Games.
- Expenses for making medals, commemorative
badges, 22nd SEA Games badges, Olympic badges and other souvenirs.
- Expenses for conferences, seminars, and press
conferences of the Organizing Committee.
- Expenses for fostering of referees, guides,
volunteers…
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- Expenses for the Steering Committee, the
Organizing Committee and professional sub-committees.
- Other expenses.
2.2. Expenses for activities of the 22nd SEA
Games:
- Expenses for the opening ceremony.
- Expenses for sport competitions and
performances.
- Expenses for meal, accommodation and travel of,
and payment of remuneration to invitees, referees, supervisors, trainers,
athletes, the Steering Committee and the Organizing Committee.
- Expenses for taking samples and dope tests.
- Expenses for international seminars and
conferences during the SEA Games.
- Payment of rewards.
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- Expenses for the closing ceremony and final
reviews of the SEA Games.
- Other expenses.
3. Spending levels:
3.1. For invitees and athletes’ delegations:
- Expenses for meal, accommodation, travel and
working applicable to invitees being foreigners shall comply with the
provisions in Circular No. 100/2000/TT-BTC of October 6, 2000 of the Ministry
of Finance on the regime of expenditures on reception of foreign guests, and
international practices.
- Expenses for meal, accommodation and travel
for foreign athletes’ delegations shall comply with contracts signed with
service-providing units.
- Vietnamese sport teams staying in hotels shall
have their meal, accommodation and travel expenses paid according to practical
contracts; teams staying in Sports Training Centers shall be given meals at the
level of VND 150,000/person/day.
3.2. For officials and employees in service of
the SEA Games:
Service personnel and employees shall enjoy
remuneration (including holidays and sundays) at the following levels:
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- Members of the Organizing Committee, heads and
deputy-heads of the sub-committees: VND 120,000/day/person.
- Members of sub-committees: VND
100,000/day/person.
- Service personnel: VND 50,000/day/person.
- People participating in group gymnastics
performance, procession and mosaic display:
+ Drill: VND 15,000/drill/person.
+ Rehearsal: VND 20,000/rehearsal/person.
+ Official performance: VND
30,000/performance/person.
- Subjects participating in art performances
shall be paid according to contracts signed between the Organizing Committee
and art troupes.
- Bonuses for standard volunteers: VND
50,000/day/person.
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In cases where a person performs different tasks
in one day, he/she shall be only entitled to enjoy remuneration of the highest
level.
State officials and employees who have enjoyed this
allowance shall not be paid working trip allowances but be paid with
accommodation expenses according to Circular No. 94/1998/TT-BTC of June 30,
1998 of the Ministry of Finance prescribing the regime of working trip
allowances for State officials and employees on domestic working trips.
Travel expenses for referees from localities,
who are invited by the Organizing Committee to perform tasks at competition
venues shall be paid according to current criteria. Referees and service
personnel shall enjoy remuneration according to the number of actual working
days.
Particularly for officials of the Organizing
Committee and sub-committees and referees who are residents of the localities
where SEA Games are organized and do not stay at guest houses (or hotels) arranged
by the Organizing Committee, they shall not be paid the accommodation expenses;
if they use their personal travel means, they shall be paid a package of VND
10,000/day/person.
- Expenses for meetings of the Steering
Committee and the Organizing Committee: VND 50,000/meeting/person, for those of
sub-committees: VND 30,000/meeting/person.
- Expenses for coaching of referees: VND
30,000/day/person; coaching of members of sub-committees: VND
15,000/day/person.
- Expenses for printing tickets and invitation
papers: VND 2,000/ticket or paper.
- Expenses for making medals: not exceeding VND
200,000/medal.
- Expenses for making commemorative badges: not
exceeding VND 150,000/badge.
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Ordinal
number
Eligible
subjects
Remuneration
level (VND/day)
1
General referees, heads of supervisory boards
750,000
2
Heads of referee teams, chief referees, heads
of secretariats
400,000
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Other referees, members of supervisory boards
and secretariats
400,000
4
Service personnel
50,000
3.4. For referees and organizing board of
football event:
Ordinal
number
Eligible
subjects
Remuneration
level (VND/day)
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Vietnamese
Foreigners
1
Match supervisors, referee supervisors,
referees, referee assistants, fourth referees
1,500,000
1,500,000
2
Heads and deputy-heads of the organizing board
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1,500,000
3
Members of the organizing board of the
tournament
400,000
1,500,000
3.5. The levels of rewards for Vietnamese
athletes winning medals at the SEA Games: To comply with the Prime Minister’s Decision
No. 49/1998/QD-TTg of February 28, 1998 on a number of policies toward sport
trainees and athletes.
3.6. Other spending levels:
- Translation of documents: To comply with the
provisions of the Finance Minister’s Decision No. 112/2001/QD-BTC of November
9, 2001 promulgating a number of spending norms applicable to projects using
capital from the official development assistance (ODA) source, with the
following levels:
+ Translation from foreign languages into
Vietnamese: VND 35,000/page (300 words/page).
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- Hiring interpreters: VND 200,000/shift/person.
- Other expenses not yet specified above shall
be paid under package contracts or according to actual spent amounts.
Sections allocated with package funding shall
have to pay remuneration to their personnel.
- For officials of the Organizing Committee,
trainers, athletes, referees, artists, musicians and service personnel, who,
during the period of organizing SEA Games, are salaried officials and
employees, long-term contract personnel, pupils and students enjoying
scholarships or cost-of-living allowances during the time of serving SEA Games,
shall still be fully paid with salaries, scholarships or allowances by their
managing units.
4. Elaboration of cost
estimates and funding allocation and final settlement:
4.1. Elaboration of cost estimates:
The Organizing Committee of the 22nd SEA Games
shall, on the basis of the collection and spending levels prescribed in Section
II above, coordinate with the Committee for Physical Training and Sports in
elaborating, summing up and sending to the Ministry of Finance the revenue and
expenditure estimates of each ministry, branch or locality for the latter to
consider and submit them to the Prime Minister for approval and assignment to
the ministries, branches and localities for implementation.
4.2. Funding allocation:
The Ministry of Finance shall, on the basis of
the cost estimates assigned to SEA Games, allocate funding to ministries,
branches and localities directly performing tasks under the assignment of the
SEA Games Organizing Committee.
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Funding for the 22nd SEA Games shall be
accounted into category 16-11 (physical training and sport non-business
activities) according to corresponding items of the State budget index. Upon
the closing of the 22nd SEA Games, the ministries, branches and localities
shall have to make final settlement of funding for SEA Games organization with
the Ministry of Finance according to current regulation, and at the same time,
send them to the 22nd SEA Games Organizing Committee.
Part III
IMPLEMENTATION PROVISIONS
This Circular takes effect as from January 1, 2003
for the 22nd SEA Games and applies to the 2nd South East Asian Games for the
Disabled to be organized in Vietnam in 2003 (2nd ASEAN-ParaGames).
Any problems arising in the course of
implementation should be reported in time to the two agencies for study and
proper amendment and supplementation.
FOR THE MINISTER OF FINANCE
VICE MINISTER
Nguyen Cong Nghiep
FOR THE MINISTER-CHAIRMAN OF THE
COMMITTEE FOR PHYSICAL TRAINING AND SPORTS
VICE-CHAIRMAN
Luong Quoc Dung