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MINISTRY
OF EDUCATION AND TRAINING
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SOCIALIST
REPUBLIC OF VIETNAM
Independence – Freedom - Happiness
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|
No.
15/2020/TT-BGDDT
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Hanoi,
May 26, 2020
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CIRCULAR
ON PROMULGATION OF REGULATION ON HIGH SCHOOL GRADUATION EXAM
Pursuant to Law on Education
dated June 14, 2005; Law on amendments to Law on Education dated November 25,
2009; Law on Education dated June 14, 2019;
Pursuant to Law on Higher
Education dated June 18, 2012; Law on amendments to Law on Higher Education dated
November 19, 2018;
Pursuant to Decree No.
69/2017/ND-CP dated May 25, 2017 of the Government defining the function,
tasks, powers and organizational structure of the Ministry of Education and
Training;
Pursuant to the Government's
Decree No. 75/2006/ND-CP dated August 02, 2006, elaborating and providing
guidance on the implementation of a number of articles of the Law on Education;
the Government's Decree No. 31/2011/ND-CP dated May 11, 2011 on the amendments
to the Government's Decree No. 75/2006/ND-CP dated August 02, 2006, elaborating
and providing guidance on the implementation of a number of articles of the Law
on Education; the Government's Decree No. 07/2013/ND-CP dated January 09, 2013
on amendments to Point b Clause 13 Article 1 of Decree No. 31/2011/ND-CP;
At the proposal of the
Director of Department of Quality Control;
The Minister of Education and
Training promulgates a Circular on the Regulation on high school graduation
exam.
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Article
2. This Circular comes
into force as of May 26, 2020 and supersedes Circular No. 04/2017/TT-BGDDT
dated January 25, 2017 of the Minister of Education and Training on
promulgation of the Regulation of national high school graduation exam and high
school graduation assessment and Circulars on amendments to this Regulation
(Circular No. 04/2018/TT-BGDDT dated February 28, 2018, Circular No.
03/2019/TT-BGDDT dated March 18, 2019, Circular No. 08/2020/TT-BGDDT dated March
23, 2020).
Article
3. Chief of Office,
Director of Department of Quality Control, heads of relevant units affiliated
to the Ministry of Education and Training, Presidents of People’s Committees in
provinces and central-affiliated cities, Director of Department of School
affiliated to Ministry of Defense, Director of Internal Political Security
Authority affiliated to Ministry of Public Security, directors of departments
of education and training; Director of Department of Education, Science and
Technology of Bac Lieu province; Directors of universities and institutes;
Rectors of senior colleges and colleges which enroll preschool education
academic discipline shall implement this Circular./
PP.
MINISTER
DEPUTY MINISTER
Nguyen Huu Do
REGULATION
ON HIGH SCHOOL GRADUATION EXAM
(promulgated together with Circular 15/2020/TT-BGDDT dated May 26, 2020 by
Minister of Education and Training)
Chapter
I
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Article
1. Scope and regulated entities
1. This Regulation sets forth
high school graduation exam (hereinafter referred to as the Regulation),
composed of sections below: general provisions; preparation, candidates and
eligibility requirements for exam; application for the exam, responsibilities
of candidates; question paper-related practices, invigilation, marking, appeal
of exam results, remarking and review, high school graduation assessment;
issuance of certificates of complete compulsory education program, process of
reporting and storing, inspection, commendation and reward, handling unexpected
situations and violations; implementation.
2. This Regulation applies to
high schools, continuing education centers and other education institutions
which apply the high school education program or the continuing education
program at high school level (referred to as “high school”); departments of
education and training, department of science and technology (referred to as
“departments of education and training”); higher education institutions;
relevant organizations and individuals.
Article
2. Purpose and requirement
1. The high school graduation
exam is aimed at: evaluating learners’ performance according to education
objectives of the high school education program or the continuing education
program at high school level (referred to as “high school program”); using exam
results for high school graduation assessment; evaluating teaching and learning
quality of high schools and directive actions of education authorities. Higher
education institutions and vocational education institutions may use the high
school graduation exam results for enrolment purpose.
2. The high school graduation
exam (hereinafter referred to as exam) must be administered in a formal,
truthful, objective and fair manner.
Article
3. Papers
The exam consists of 5 papers,
including: 3 independent papers are: Mathematics, Literature, and Foreign
Language; 1 paper of natural science (a combination of Physics, Chemistry, and
Biology); 1 paper of social science (a combination of History, Geography, and
Civic Education) with respect to students of compulsory education program at
high school level or the papers of History and Geography with respect to
students of continuing education program at high school level.
Article
4. Exam dates, exam schedule, exam contents, types of papers and time allotted
for papers/subjects
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2. Exam contents: In the high
school curriculum, primarily grade-12 curriculum.
3. Types of papers:
Mathematics, Foreign Language, natural science and social science papers shall
be in multiple-choice question type papers (hereinafter referred to as
“multiple-choice paper”); Literature paper shall be in written paper.
4. Time allotted for
papers/subjects: 120 minutes for Literature; 90 minutes for Mathematics; 60
minutes for Foreign language; 50 minutes for each subject of the natural
science and social science paper.
Article
5. Qualifications of exam officers and staff
1. To qualify as an exam
officer and staff member, he/she must:
a) have sense of morality,
compliance with regulations and responsibility;
b) be professionally
proficient in exam administration; and
c) not being disciplined for
violation against this Regulation.
2. A person who has spouse,
parent, child, sibling; parent-in-law, sibling-in-law; guardian; or ward
(hereinafter referred to as “kindred”) taking the exam may not be involved in
the setting of question papers and administer the exam in the administrative
division where his/her kindred sits the exam.
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Chapter
II
PREPARATION
Article
6. The National Steering Committee
1. Minister of Education and
Training shall establish the National Steering Committee, composed of:
a) The manager: Deputy
Minister of MOET;
b) Deputy managers: heads of
affiliates of MOET, in which Standing Board Deputy Manager is the Director, or
Deputy Director in special circumstance, of Quality Control Department, subject
to decision of Minister of MOET;
c) Members: heads of
affiliates of MOET, heads of affiliates of Minister of Public Security and
Government Inspectorate.
2. Tasks and powers of the
National Steering Committee:
a) Assist the Minister of MOET
in directing and initiating the plan with respect to administration of the exam
nationwide and setting of question papers, dispatch and printing-copying of
question papers, decisions in special circumstances in connection with question
paper-related practices; directing and examining performance of steering boards
of provinces/centrally-affiliated cities (hereinafter referred to as provincial
steering boards) and Exam Councils; approaches to problems arising during the
exam administration; report to Minister of MOET and competent authorities on
the exam administration;
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c) Establish a Team of
Question Paper Dispatch and Handover to receive, preserve, dispatch and hand
over original exam paper envelopes sealed by and from the Paper Question
Setting Council to Exam Councils; the Leader of Exam Paper Dispatch and Handover
Team shall be held by a member of the National Steering Committee; members
shall be officials and public employees of affiliates of Ministry of Education
and Training and the Ministry of Public Security;
d) Any
malpractice/maladministration against this Regulation found out in the exam
period, dependent on its seriousness, shall be subject to any of corresponding
actions below (special cases shall be subject decision of Minister of MOET):
suspension of exam administration or re-administration of exam in certain Exam
Councils or nationwide; mandatory suspension and proposed disciplinary actions
against leaders of the Exam Council which compromises the Regulation;
dd) Request the Minister of
MOET to establish a Marking Review Council and inspectorate of the National
Steering Committee.
3. Tasks and powers of members
of the National Steering Committee:
a) The manager shall perform
his/her tasks and powers, take responsibility for the performance of the
National Steering Committee as prescribed in this Regulation;
b) Deputy managers, members
and secretaries shall take responsibility for their performance of tasks and
powers as assigned or authorized by the manager.
Article
7. The Provincial Steering Committee
1. The President of the
People’s Committee of province or central-affiliated city (hereinafter referred
to as province) shall establish the Provincial Steering Committee, including:
a) The manager: leader of the
People’s Committee of province;
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c) Members: heads of divisions
affiliated to Departments of Education and Training, relevant departments and
agencies and heads of the People’s Committees of districts (hereinafter
referred to as districts);
d) Secretaries: officials and
public employees of Department of Education and Training and relevant agencies
in the province.
2. Tasks and powers of the
Provincial Steering Committee:
a) Give comprehensive
direction pertaining to preparation and administration of the exam in
compliance with this Regulation;
b) Direct, inspect relevant
agencies and educational institutions in the province to cooperate and
facilitate the activities of the Exam Council with regard to the exam
administration; consider and deal with petitions of the President of Exam
Council;
c) Report the National
Steering Committee and the President of the People’s Committee of province on
the exam administration and implementation of the Regulation in the province
and propose actions against circumstances occurring in the exam administration;
d) Propose the President of
Provincial People’s Committee or competent authority to give commendation to
officials, public employees or staff who have gained achievements in exam
administration or enforce discipline on those with
malpractice/maladministration against the Regulation;
dd) Implement any relevant
decisions from the National Steering Committee.
3. Responsibilities, tasks and
powers of members of the Provincial Steering Committee:
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b) Deputy managers, members
and secretaries shall take responsibility for their performance of tasks and
powers as assigned or authorized by the manager.
Article
8. Exam Council
1. An Exam Council shall be
established in a province, presided over by the Department of Education and
Training (DET), to administer the exam to all candidates in that province. Each
Exam Council has Exam Places to conduct invigilation in the exam.
2. The Director of DET shall
decide to establish the Exam Council and Boards thereof, including: Secretary
Board; Printing-Copying Board; Question Paper Dispatch and Handover Board;
Invigilation Board; Script Header Removal Board; Written Paper Marking Board;
Multiple-Choice Paper Marking Board; Written Paper Re-Marking Board;
Multiple-Choice Paper Re-Marking Board.
a) Composition of Exam
Council: The Chairperson is the Director of the DET (or Deputy Director of the
DET in special cases); Vice Chairpersons are Deputy Directors of the DET and
certain Specialized Managers of the DET; members are heads of certain divisions
of the DET and head masters of high schools, in which standing member is the
leader of the division tasked with management of high school graduation exam of
the DET (hereinafter referred to as exam management division);
b) Tasks and powers of Exam
Council: Receive original question paper envelopes with seals affixed by Paper
Question Setting Council remaining intact from the National Steering
Committee; print-copy question papers; guide and direct the implementation of
the Regulation; conduct invigilation, preserve answer sheets, remove script
headers, mark and remark papers; set up groups to perform given tasks assigned
by the Board leader; announce exam results as specified in the Regulation;
respond to inquiries and handle complaints and denunciation in conjunction with
the exam administration; report on exam administration in a timely manner to
the National Steering Committee; receive and process information or evidence on
malpractice/maladministration as specified in Article 52 hereof; review the
exam administration within the scope the Exam Council is tasked with; request
commendation and disciplinary actions within its prescribed functions and
powers; report and transfer exam data to the MOET in due time; direct and take
actions against problems in the Boards of the Exam Council as per the
Regulation; preserve and ensure security and confidentiality of question
papers, answer sheets and relevant materials as per the Regulation; and report
the Provincial Steering Committee and the National Steering Committee on
circumstances beyond its competence. The Exam Council shall use the seal of the
DET;
c) The Chairperson of Exam
Council shall perform his/her tasks and powers, take responsibility for the
performance of the Exam Council as prescribed in this Regulation;
d) Boards, Vice Chairpersons
and members of Exam Council shall take responsibility for performance of tasks
and powers as assigned or authorized by the Chairperson.
3. Secretary Board of Exam
Council:
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b) Tasks and powers of
Secretary Board of Exam Council: Receive and manage data of registration for
the exam of the DET; assign candidate numbers, arrange exam rooms; prepare
documents and forms to be used at Exam Places, exam rooms; receive and preserve
written paper scripts and multiple-choice answer sheets of candidates in the
envelopes with the seal remaining intact of Exam Places; hand over the
envelopes of written paper scripts with the seal remaining intact to the Script
Header Removal Board; receive and preserve written paper scripts headers of
which have been removed in the envelopes with seal remaining intact from Script
Header Removal Board; and then hand them over to Subjective Paper Marking
Board; hand over multiple-choice answer sheets in the envelopes with the seal
remaining intact of Exam Places to Objective Paper Marking Board and perform
relevant practices; receive and preserve script headers in the envelopes with
seal remaining intact from Script Header Removal Board after the written paper
scripts have been completely marked; manage documents relevant to written paper
scripts and multiple-choice answer sheets. Make a record on scores of written
paper scripts (if any); insert scores; check, analyze and compare exam results
and range of scores of papers/subjects as per regulation; manage data of exam
results and perform other tasks as assigned by the Chairperson of Exam Council;
c) Secretary Board of Exam
Council may perform works in conjunction with answer sheets only when at least
two members join that works;
d) The manager of Secretary
Board of Exam Council shall perform his/her tasks and powers, take
responsibility for the performance of the Secretary Board of Exam Council as
prescribed in this Regulation to the Chairperson of Exam Council;
dd) Deputy managers, members
and Secretary Board of Exam Council shall take responsibility for their
performance of tasks and powers as assigned or authorized by the manager.
Article
9. Issuance of list of candidates and arrangement of exam rooms
1. Issuance of list of
candidates:
a) Each Exam Council (with a
unique code nationwide) shall issue lists of candidates for every Exam Place as
follows: List all names of the candidates who registered for the exam at the
Exam Place in alphabetical order and assign corresponding candidate numbers;
list all names of the candidates in alphabetical order according to every exam
paper to arrange exam rooms;
b) Each candidate has a unique
candidate number. The candidate number consists of 2 digit of Exam Council’s
code and the next 6 digits are issued in ascending order from 000001 to the end
of the list of candidates to ensure that two different candidates should
not be allocated a single candidate number.
2. Arrangement of exam rooms:
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b) Exam rooms shall be
arranged by type of paper. The maximum number of candidates in each room is 24;
the minimum horizontal distance between two candidates is 1.2 meters.
Candidates taking different languages papers, in an Exam Place, can be arranged
in the same exam room but their papers must be collected separately by type of
language paper; the listing for exam room arrangement purpose shall be made in
accordance with point a clause 1 hereof;
c) The number of exam rooms in
each Exam Council shall be numbered in ascending order;
d) Each exam room has a list
of candidates and their corresponding photos;
dd) The list of candidates of
each exam session and responsibilities of candidates prescribed in Article 14
of this Regulation must be posted at the entrance of the exam room.
Article
10. Use of information technology and communications devices and software
1. Exam Councils shall use a
single exam management software and multiple-choice exam marking software
provided by the MOET; establish the system of exchanging updated and accurate
information between high schools and the DETs, between the DETs and the MOET;
strictly follow the process, structure, deadline of data processing and report
system as prescribed in the MOET’s guidance of administration of national high
school graduation exams.
2. The Exam Council shall
clearly stipulate that members in the Boards in clause 2 Article 8 hereof are
authorized to use computers and exam management software, multiple-choice exam
marking software to perform their assigned tasks with respect to exam administration;
and obtain email addresses and phone numbers registered with the MOET.
3. One fixed telephone shall
be placed in each Exam Place for communication with the Exam Council; one
mobile phone shall be placed in a given position in the main office of the Exam
Place in case of no landline. Every call in examination duration shall be on
speaker mode and heard in public in front of inspectors at the Exam Place. If
necessary, computers can be set up in the guardroom of the Exam Place and only
online when sending quick reports to the Exam Council in the witness of the
inspectors at the Exam Place (persons authorized to use the computer and their
specific tasks shall be specified).
4. Recording and/or
transmission devices are not allowed in the invigilation, marking and remarking
areas (except for devices prescribed in Clause 3 of this Article).
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1. The Exam Council shall
announce the exams results after completely sending the data of exams results
to the MOET and completely comparing between the data sent to the MOET and the
one stored in the Exam Council.
2. The MOET takes
responsibility for the management of candidate result data and use this data
for suitable purposes of the exam; the DETs shall use this data for high school
graduation assessment..
Chapter
III
CANDIDATES
AND ELIGIBILITY REQUIREMENTS FOR EXAMINATION; APPLICATIONS FOR EXAMINATION;
RESPONSIBILITIES OF CANDIDATES
Article
12. Candidates and eligibility requirements for examination
1. Candidates include:
a) Students who have finished
the high school program in the year of exam;
b) Those who had finished the
high school program but have yet taken or did not pass the high school
graduation exams of previous years;
c) Those who obtain high
school graduation diplomas or Diploma Level 4 of VQF/ Intermediate Professional
Education Diploma now take the exam as the basis for university and college
admission;
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2. Eligibility requirements
for examination:
a) Candidates prescribed in
point a clause 1 of this Article must also meet the requirements that in 12th
grade their conduct must be classified as Average and above and academic
performance must not be classified as Poor. The classification of conduct is
not required for continuing education learners in guided self-study mode and
learners with no requirements of conduct classification.
b) Candidates prescribed point
b clause 1 of this Article must obtain lower secondary graduation diplomas and
also meet the requirements that in 12th grade their conduct must be
classified as Average and above and academic performance must not be classified
as Poor. A person who was disqualified from the previous year’s high school
graduation exam due to poor academic performance in grade 12 must take the
final exam for any subjects with GPA below 5.0 (at the school in which they
were in 12th grade or at the school registered for the exam) and the
new GPA meets academic performance requirement as prescribed;
c) Candidates who have
graduated post-secondary schools as prescribed in point c clause 1 of this
Article must have studied and passed a given number of high school academic
subjects as per the Law on Education and its guiding documents of the MOET;
d) Candidates must register
for the exam and submit all required documents in due time.
3. Registration of papers:
a) For high school graduation
assessment purpose: high school candidates prescribed in point a, b clause 1 of
this Article must take 4 papers, including 3 independent papers: Mathematics,
Literature, Foreign Language and 1 combined paper at the candidate’s option;
continuing education candidates prescribed in point a, b clause 1 of this
Article must take 3 papers, including 2 independent papers: Mathematics, Literature
and 1 combined paper at the candidate’s option; in addition, the candidate may
register for the exam of Foreign Language paper for university and college
admission purpose;
b) Candidates prescribed in
point c clause 1 hereof may register for independent papers, combined papers or
component subjects of the combined papers at their option.
Article
13. Registration for the exam
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a) Candidates in point a
clause 1 Article 12 hereof will register for the exam at their schools where
they are in 12th grade;
b) Candidates in points b, c
clause 1 Article 12 hereof will register for the exam at given places
(hereinafter referred to as exam registration place) laid down by the DET. The
head of the exam registration place shall perform the tasks as prescribed in
Article 60 hereof.
2. Application for the exam:
a) Regarding candidates in
point a clause 1 Article 12 hereof, the application consists of: 2 identical
application forms for the exam; original, or authenticated copy from original,
or certified copy extracted from master register, or copy enclosed with
original for comparison (hereinafter referred to as certified copy) of high
school academic transcript or continuing education academic transcript at high
school level or evaluation report of continuing education candidate in
self-study mode granted by the head master; documents supporting the
candidate’s eligibility for incentives or privileges (if any). In order to
enjoy the regional privileges, the candidate must have the copy of their
permanent residence book; 2 4x6cm photos;
b) Regarding candidates in
point b clause 1 Article 12 hereof, without regard to required documents in
point a of this clause, the application for the exam shall also include: the
confirmation of poor academic performance, as mentioned in Point b clause 2
Article 12, provided by the high school where the candidate studied for 12th
grade or by the exam registration place; a copy of lower secondary graduation
diploma; a confirmation of retention scores (if any) issued by the head master
of the high school where the candidate took the exam in the previous year;
c) Regarding high school
graduates, the application for the exam include: 2 identical application forms
for the exam; a copy of high school graduation diploma; 2 4x6 cm photos;
d) Regarding post-secondary
school graduates, the application for the exam includes: 2 identical
application forms for the exam; 2 4x6 cm photos; a copy of lower secondary
school graduation diploma, a copy of learning record or academic transcript of
high school academic subjects as required in the Law on Education and its
guiding documents of the MOET.
3. Deadline for submission of
applications for the exam:
The deadline for submission of
applications for registration shall be stipulated in annual guidelines for
administration of high school graduation exam issued by the MOET. If any
mistake or misstatement is found after the submission deadline, the candidate
must promptly inform the headmaster of high school, the head of registration
place or the manager of Exam Place where he/she registered for the exam on the
day of filling in examination procedures for correction.
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a) Candidates will register
for the exam in accordance with requirements and guidance of the MOET;
b) Candidates will complete
and submit applications for high school graduation assessment at the given high
school or registration place as prescribed in annual guidelines for
administration of high school graduation exam issued by the MOET;
c) The head master of high
school or head of registration place shall take responsibilities for practices
pertaining to instructing candidates, collecting application forms for the
exam, inserting candidate details and candidate’s learning performance in 12th
grade in the year of exam; verifying applications for the exam and announcing
disqualified candidates as prescribed in clause 2 Article 12 hereof at least 15
days before the day of exam; managing applications for the exam and forwarding
the registration data to the DETs;
d) The DET shall manage
registration data in the province and send the data to the MOET;
dd) The MOET shall manage the
registration data nationwide.
Article
14. Responsibilities of candidates
Every candidate has the
responsibility to:
1. Register for the exam in
accordance with Article 13 of this Regulation and annual guidelines for
administration of high school graduation exam issued by the MOET.
2. Be present at a designated
exam room on time as specified in the Notice of Taking Exam to complete the
exam procedures:
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b) Any mistake or error with
respect to the first name, middle name, last name, date of birth or eligibility
for privileges should be promptly reported the invigilator or the officer on
duty at the Exam Place for correction.
c) Where the ID card or
another necessary document is lost, the candidate must immediately report the
manager of the Exam Place for consideration.
3. In each examination
session, the candidate shall be present at the designated exam room on time,
follow the instructions of invigilation board and invigilators. Candidates who
arrive later than 15 minutes after the official start of the exam shall not be
admitted to the exam room.
4. Follow these rules in the
exam room:
a) Present the Candidate Card
to invigilators;
b) Sit on the seat alloted to
his/her candidate number;
c) Before doing the exam,
write the candidate number and details in the question paper, the script or the
multiple-choice answer sheet, scrap paper;
d) After receiving the
question paper, carefully check the number of pages thereof and the printing
quality. Any missing, torn or blurry pages should be immediately reported to
the invigilators in the exam room within 5 minutes from the distribution time
of question paper;
dd) Refrain from communicating
with or copying from exam-mates, using authorized materials or attempting to
cheat or making noise in the exam room; raise one hand to ask for permission
before saying/asking. Stand up and openly present their opinions when allowed
to speak;
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g) Stop writing immediately
when the end of the exam sesssion is announced;
h) Protect the script and
prevent other exam-mates from misusing the answer sheet; immediately report an
invigilator in a case where any person misuses or intentionally interferre in
the answer sheet;
i) Write the number of submitted
pages and sign on the acknowledgement of submission when handing in the written
paper scripts. Candidates who fail to do the papers still have to hand in their
answer sheets (for written exam) or multiple-choice answer sheets (for
multiple-choice exam);
k) Refrain from leaving the
exam room throughout the alloted time given to a multiple-choice exam; may
leave the exam room and area after two thirds of the alloted time given to a
written exam, and submit the script/sheet together with question paper, scrap
paper before leaving;
l) May leave the exam room, in
exceptional circumstances, with persmission of invigilators and accompanied by
a supervisor; in case of medical emergency, the leave of candidates must be
accompanied by the police until the end of the exam session and subject to
decision of the manager of the Exam Place;
m) Only bring the following
items into the exam room: pens, pencils, compasses, erasers, rulers, slide
rules; calculator without text composing function and memory cards (as specified
in the annual guidelines for administration of high school graduation exam
issued by the MOET); geographic atlas of Vietnam for Geography paper (with no
mark or interlineation), published by Vietnam Education Publishing House),
recording and transmitting devices that have the function of information
recording only and only receive and transmit audio, visual signals with the
support of other devices;
n) Refrain from bring the
following items into the exam room: carbon paper, correction pens, alcoholic drinks;
weapons, explosives, inflammable materials; handouts, information transmission
or storage devices that can be used for cheating in the process of examination
and marking.
5. When taking a
multiple-choice paper, in addition to the rules prescribed at clause 5 of this
Article, candidates must follow these rules below:
a) Must fill in their answers
on the multiple-choice answer sheets printed in the format of the MOET; only
fill in the circles of candidate number, question paper code and answers with stray
pencils; erase completely without leaving any stray pencil mark in the old
circle and fill in the expected one, in case of changing answers;
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c) Check if the codes of the
component papers in the natural science or social science paper are the same as
each other after receiving a question paper; and promptly inform the
invigilators within no more than 5 minutes after receiving such a question
paper in case of different codes; put the question paper under the
multiple-choice answer sheet and only read the question paper after the
invigilator has given such a permission;
d) Check if the question paper
have enough questions and pages as stated in the beginning of the paper and all
pages of the paper have the same question code;
dd) Refrain from submitting
the script before the end of the exam session; hand in the multiple-choice
answer sheet to the invigilators and sign in two copies of acknowledgement of
submission at the end of the session;
e) Only leave the exam room
after the invigilators confirm that they receive adequate number of
multiple-choice answer sheets in the exam room and permit the leave.
6. Follow the instructions of
invigilators and authorized persons at the Exam Place, in case of any
unexpected situations.
Chapter
IV
QUESTION
PAPER-RELATED PRACTICES
Article
15. Requirements pertaining to question papers
1. A question paper of the
exam must meet the following requirements:
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b) Ensure the conciseness,
scientific and educational properties; be framed in a clear and easily
understandable language;
c) Stick to the standards of
knowledge and skills of the high school curriculum; ensure the categorization
of candidates;
d) Point for each question
shall be printed in the written question paper; scores of the written papers
and the multiple-choice papers are converted into a 0-10 point scale for the
whole papers and the same scale applied to the component papers of a combined
paper;
dd) The question paper shall
state the number of pages (if 2 pages and above) and clearly indicate the word
“HẾT" (THE END) at the end of the paper.
2. Each question paper has one
official version and backup version that meet the requirements prescribed in
clause 1 of this Article; each version shall have marking instruction and
answer key enclosed.
Article
16. Area intended for setting and printing-copying of question papers and
security requirements
1. Unpublished question paper,
marking scheme, answer key, grading scale are listed as “first decree top
secret” in the list of state secrets. The unused written backup question
papers will be declassified after the end of the exam.
2. The process of setting
question papers, printing-copying questions (referred to as question paper
development) shall be conducted at an area deemed safe and separated, and
guarded from the stage of question paper development to the end of the final
session of the exam by the police force, and equipped with fire safety and
security equipment and prevention of revealation.
3. Members joining the
question paper development shall be in total isolation status. In necessary
case, with written consent of the Chairperson of Question Paper Setting Council
or the Manager of Printing-Coyping Board, the members above are allowed to make
contact with people from outside using fixed phone on speaker mode and under
the surveillance of guards, police. The list of members joining the question
paper development shall remain confidential before, during and after the exam.
Those who work in the isolated area shall wear their badges and only work in
the assigned areas, only leave their assigned places after the end of the final
session of the exam. In special case, with written consent of the Chairperson
of Question Paper Setting Council or the Manager of Printing-Coyping Board, the
members above are allowed to leave the isolated area under the surveillance of police
(within the duration so permitted in the mentioned written consent).
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5. The process of dispatch and
handover of the question papers shall be supervised by police; the envelopes
must be safely stored in locked containers and sealed during the process of
dispatch and handover.
6. Machinery and equipment in
the question paper development area, whether unused or broken, shall only be
taken out of the area after the end of the final session of the exam.
Article
17. Question Paper Setting Council
1. Minister of MOET shall
establish the Question Paper Setting Council for the high school graduation
exam ( hereinafter referred to as the Question Paper Setting Council).
2. Composition of Question
Paper Setting Council:
a) Chairperson: the head of
Department of Quality Control or the head of Department of Secondary Education;
b) Vice Chairpersons: Deputy
Directors of Department of Quality Control, heads of relevant units affiliated
to the MOET and heads of divisions and centers affiliated to the Department of
Quality Control;
c) Members, secretaries: IT
and technical officers who are officials, public employees and staff of units
affiliated to the MOET; in which, the position of standing member shall be held
by officials of the Department of Quality Control;
d) Question paper setters and
moderators: officials, public employees and teachers who have worked for
educational institutions or institutes; a Question Paper Setting Team composed
of a leader, paper setters and paper moderators shall be established for each
exam paper/subject;
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e) Security guards, health
workers, and service staff assigned by the MOET.
3. Working principles of
Question Paper Setting Council:
a) Question Paper Setting
Teams and other members of Question Paper Setting Council shall work
independently and directly with the leader of Question Paper Setting Council;
each member shall perform his/her assigned tasks without participation in other
tasks;
b) Each member of Question
Paper Setting Council shall incur personal liability for contents of question
papers and ensure confidentiality and security of the question papers within
their responsibilities and in accordance with the law on protection of state
secrets.
4. Tasks and powers of
Question Paper Setting Council:
a) Do setting, evaluation and
proofreading of question papers, provide marking scheme, answer key, grading
scale of the official and backup question papers;
b) Do printing-copying
question papers in the format and quantity requested by the National Steering
Committee; do packing, sealing and preserving question papers, and dispatch
original question papers to the Question Paper Dispatch and Handover Team of
the National Steering Committee;
c) Ensure the confidentiality
and security of the question papers, marking scheme, answer key, grading scale
in the question paper setting area from the setting stage to the end of the
final session of the exam;
d) Request the Minister of
MOET to issue decisions on commendation for or disciplinary actions against (if
any) members of Question Paper Setting Council.
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6. Members of Question Paper
Setting Council shall take responsibility for performance of tasks and powers
as assigned or authorized by the Chairperson of Question Paper Setting Council.
7. Process of setting of
question papers:
a) Setting, evaluation and
proofreading of question papers: According to objectives of an assigned
question paper, the respective Question Paper Setting Team shall do the
preparation and scrutiny of the question paper, answer key, and marking scheme
(official and backup); the setting and moderation thereof shall meet the
requirements as specified in Article 15 hereof;
b) With regard to
multiple-choice question papers, the standardized question bank (hereinafter
referred to as Question Bank) formulated as per regulation of the MOET is the importance
source of reference, which is located in the isolated area. The question bank
shall be referred to as follows: The secretary shall use a given software to
withdraw randomly multiple-choice questions from the Question Bank and forward
them to leaders of Question Paper Setting Teams (in the witness of the
Chairperson of Question Paper Setting Council and leaders of Question Paper
Setting Teams); each leader of Question Paper Setting Team shall assign members
in the team to evaluate every multiple-choice question; the Question Paper
Setting Team shall work together, proofread every multiple-choice question and
compile them into a question paper which meets requirements in Article 15
hereof; after the last proofreading, the leader of Question Paper Setting Team
shall sign in the question papers and hand them over to the Chairperson of
Question Paper Setting Council; the secretary shall mix the question paper into
a wide range of different versions; after that, the Question Paper Setting Team
shall check every version of the question paper, answer key, marking scheme of
written papers and sign in every version;
c) Moderation of question
papers: After the setting, evaluation and proofreading of question papers
finish, the question papers shall undergo independent moderation; a moderator
shall read and answer the question paper, and then evaluate the question paper
according to the requirements mentioned in Article 15 hereof and propose
modification and correction when necessary; the evaluation given by the
moderator shall be reported to the Chairperson of Question Paper Setting
Council and used as a source for the Chairperson of Question Paper Setting
Council to refer to during the approval of the question paper.
Article
18. Printing-copying, dispatch and handover of question papers at Exam Council
1. Printing-copying of
question papers
a) Composition of
Printing-Copying Board: The manager: the manager of Exam Council; deputy
managers: head of the DET or heads of divisions affiliated to the MOET; members
and secretaries: officials, public employees and staff of units affiliated to
the DET or high schools; security team: police officers and security guards
assigned by the provincial police and the DET;
b) Printing-Copying Board
shall work together and will be isolated from the time of unsealing the
envelopes of original question papers until the end of the final session of the
exam;
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2. Process of printing-copying
of question papers:
a) Proofread the original
question papers, scrutinize the print review, compare the print review with the
original question paper before printing. Any error or unclear contents in the
original question paper should be reported to the Chairperson of Exam Council
to receive instruction from the National Steering Committee;
b) Check the exact number of
question papers according to the list of candidates of each exam room, each
Exam Place, each paper/subject in order to distribute the question papers;
write the name of Exam Place, exam room number, name of paper/subject and the
number of question papers on each envelope of question papers as prescribed in
clause 4 Article 16 of this Regulation before packing;
c) Each paper/subject shall be
printed/copied separately: after printing-copying the required number of
sheets, seal and pack up the question papers for each exam room, clean up and
repeat the process with other papers/subjects. In the process of
printing-copying, the quality of the copies must be checked, the proof copies
and unusable copies shall be kept and stored as confidential documents;
d) Pack the exact number of
question papers for the paper/subject written in the envelope of question
papers to ensure sufficient quantity of question papers to each Exam Council,
each exam room. Each Exam Place shall has 01 envelope of backup question papers
for each paper/subject, with adequate codes for multiple-choice papers). After
packing the question papers for each paper/subject, the Manager of
Printing-Coyping Board shall manage both envelopes of question papers that have
been packed and sealed and disqualified copies, which are redundant, damaged,
blurry, torn, dirty, or unusable.
3. Dispatch and handover of
question papers:
a) The position of the Manager
of Paper Question Delivery and Handover Board shall be held by the Manager of
Exam Council, the members of the Board and supervising police officers are
assigned by the Chairperson of Exam Council;
b) Paper Question Delivery and
Handover Board shall receive sealed envelopes from the Printing-Copying Board,
and then store, dispatch and distribute them to Exam Places;
c) The envelopes shall be
stored in locked and sealed boxes, cabinets, containers. These containers shall
be guarded around the clock and their keys shall be kept by the Manager of
Paper Question Delivery and Handover Board; the Manager of Paper Question
Delivery and Handover Board may authorize, in writing, persons in charge of
dispatch group or team to keep and hand over the keys of boxes, cabinets and
containers to the Managers of Exam Places;
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Article
19. Storage and use of question papers and storage of answer sheets/scripts at
Exam Places
1. Question papers and answer
sheets/scripts shall be stored in separate cabinets. Cabinets of question
papers and answer sheets/scripts shall be made of steady material, locked and
sealed (the seal must bear all signatures of the Manager of Exam Place,
inspector and police officer), the keys shall be kept by the Manager of Exam
Place. The unsealing of a cabinet shall be witnessed by those who signed on
that seal, and a record stating time of and reason for unsealing and seal
status is required.
2. The area where the question
papers, answer sheets/scripts are stored shall be guarded around the clock by
the police with fire safety guarantee. The room where the question papers and
answer sheets/scripts are stored must be safe and steady, with security cameras
active all the time; with police and guards on duty around the clock; a Deputy
Manager of Exam Place who has worked for a high school without any candidate in
the Exam Place is required to be on the guard in the room all the time when the
question papers and answer sheets/scripts have been stored. Particularly in
exam dates, the duration on guard of the Deputy Manager of Exam Place in the
room where the question papers and answer sheets/scripts have been stored shall
commence from the time when the works of an exam date finish and last until the
time when the works of the following exam date starts.
3. The envelopes for each
paper/subject shall be opened for distribution to candidates at exam rooms on
time in accordance with annual guidelines for administration of high school
graduation exam issued by the MOET.
4. The backup question papers
are only used with the consent of the Manager of National Steering Committee.
Chapter
V
INVIGILATION
Article
20. Invigilation Board
1. Composition: The manager:
the head of Exam Council; Standing Deputy Manager: the head of DET, the head of
exam management division of DET; other Deputy Managers: the head of DET, the
heads of certain divisions of DET, and head master of high school; members and
secretaries: heads, consultants of divisions affiliated to DET, heads and
teachers of high schools.
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a) The Manager of Invigilation
Board shall be held accountable to the Chairperson of Exam Council in terms of
invigilation practices; run the invigilation practices at the Exam Council,
decide the time when the sealed envelopes are dispatched to invigilators, and
make decision to deal with situations occurring in the exam sessions;
b) Deputy Manager of
Invigilation Board, members and secretaries shall take responsibility for their
performance of tasks and powers as assigned or authorized by the Manager.
3. The Director of DET shall,
based on the number of registered candidates at the Exam Council, facilities,
and staff, set up Exam Places in high schools and other educational
institutions that meet the requirements for administration of the exam.
a) Composition:
The Manager: the head of a
high school; a Deputy Manager: the head or dean of a high school where the Exam
Place is based, in charge of facilities; Deputy Managers: heads or dean of
other high schools; secretary: secretary of Council or a teacher of high
school; invigilators: teachers of high school or lower secondary schools in the
province; supervisors: teachers of high school: security guard, health workers,
service staff: staff of the school where the Exam Place is based and police
officers, military controllers;
b) The Manager and Deputy
Manager of Exam Place cannot come from the same high school; each exam room must
be placed two invigilators from two different high schools; each supervisor
shall supervise up to 3 (three) exam rooms in a row of exam rooms; the Manager
and Deputy Managers (not in charge of facilities) of Exam Place, invigilators,
and supervisors must not perform tasks at an Exam Place with any candidate
coming from the high schools where they have worked in the year of exam;
c) The Manager of Exam Place
shall initiate performance of tasks and powers in conjuction with invigilation
practices at the Exam Place and be accountable for the performance to the
Manager of Invigilation Board and the Chairperson of Exam Council;
d) Deputy Managers,
invigilators, supervisors and other members shall perform tasks assigned by the
Manager of Invigilation Board and be accountable for such performance;
dd) For the performance of
tasks at the Exam Place, the leader of Exam Place may use the seal of the high
school or educational institution where the Exam Place is based.
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1. Based on the data of
registered candidates, the Secretary Board of Exam Council shall create the
list of candidates for each exam room (including the list of candidates’
photos); create Candidate Cards; arrange places for candidates to complete the
exam procedures.
2. On the day of completing
exam procedures, the Manager of the Exam Place shall arrange staff to instruct
candidates to complete exam procedures and inform candidates about the
Regulation; record any mistakes about candidates’ name, priorities, permanent
residence area and forward such information to the Secretary Board of Exam
Council for updates on the exam management software.
Article
22. Processing of conducting of invigilation and responsibilities
1. Subject to assignment of
the Manager of Invigilation Board, the Manager of Exam Place shall run the
invigilation practices at the Exam Place; store and use question papers and
store answer sheets/scripts at the Exam Place; designate tasks to other members
at the Exam Place. Before each exam session, the Manager of Exam Place shall
ensure unoccupied rooms in the exam ession must be locked and sealed; personal
communications devices (if any) of those on duty at the Exam Place must be kept
in the guardroom therein; do the casting lots for invigilators and supervisors
to assign specific invigilation tasks, ensure principle that one invigilator
must not invigilate more than one time in the same room in the exam; do the
casting lots as to how to assign candidate numbers in the exam room.
2. Invigilators shall be held
accountable to the Manager of Exam Place and perform the following tasks:
a) Present themselves at the
Exam Place on time; during the exam time, invigilators must not bring any
personal communications devices, do personal affairs, smoke, or consume alcoholic
drinks;
b) When entry time is
announced, the first invigilator shall call the name of candidates, the second
invigilator shall check the Candidate Cards with the list of candidates’ photos
to confirm the candidates' identity; make sure that candidates sit on the right
seat and check their belongings to remove any prohibited documents and
equipment as prescribed in Article 14 of this Regulation;
c) When the next stage is
announced, the first invigilator shall receive the envelopes of question papers,
the second invigilator shall remind candidates to follow the exam regulation,
write his or her full name on the candidates’ answer and scrap papers and sign
them based on the number of candidates present (redundant papers with
signatures are not allowed); guide candidates to fold their answer papers
correctly and check whether they have written their names, numbers and other
required fields before taking the test;
d) When hearing the
announcement, the first invigilator shall show the envelopes of question papers
in front of candidates to let them see that the front and the back seals remain
intact and ask two of them to sign the record confirming the condition of
envelopes of question papers as witnesses; open the envelopes of question
papers and check the number of question papers (any extra, missing sheets or
mixed with other subjects' sheets should be reported to the manager of the Exam
Place for handling); distribute the question papers to each candidate;
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e) Invigilators shall sign and
write full names in extra answer sheets/scripts and scrap papers as prescribed
in point c, dd clause 1 of this Article;
g) Invigilators shall protect
question paper during the exam session and prevent question paper leaks. After
15 minutes from the start of the session is announced (for the independent exam
and every component subject in the combined paper), invigilators shall transfer
the sealed envelope of extra question papers to the staff member assigned by
the manager of the Exam Place;
g) Invigilators may only allow
candidates to leave the exam room until two thirds of the examination time has
elapsed (in written paper sessions) and after candidates have submitted all
their answers sheet/script, question paper and scrap papers before leaving. In
case of candidates' temporary leaving, invigilators shall inform supervisors
for support;
h) In case of candidates'
malpractice, invigilators shall make a record in accordance with the
regulation. In case of unusual circumstances, invigilators shall promptly
inform the Manager of the Exam Place;
k) 15 minutes before the end
of the session (for the independent exam and every component subject in the
combined paper), invigilators shall announce the remaining time for candidates;
l) When the end of the session
is announced, the first invigilator shall require candidates to stop writing
and collect their answer sheets/scripts, even the sheet/script of any candidate
whom against a record is taken; the second invigilator shall maintain the
discipline in the exam room; the first invigilator shall call the name of
candidates and receive their answer papers. When receiving papers, the first
invigilator shall count the number of submitted answer sheet/script, ask
candidates to write the number of submitted answer sheet/script and sign 2
copies of acknowledgement of submission. Invigilators shall ensure that all the
papers have been collected before allowing candidates to leave the room;
m) Invigilators shall put the
papers in the envelope in the increased order of candidates’ numbers. The first
invigilator shall bring the envelope, 2 copies of acknowledgement of
submission, discipline record and evidence (if any), accompanied by the second
invigilator, to the secretary of Exam Place as soon as possible after each exam
session. Upon the handover, it is required to count publicly and compare the
actual number of answer sheets/scripts and pages thereof with acknowledgement
of submission and discipline record and evidence (if any);
n) After counting and
comparing, answer sheets/scripts and 1 copy of acknowledgement of submission of
each exam room shall be put in the envelope of such room; and shall be sealed by
the ecretary of Exam Place and the two invigilators on the spot. One seal shall
be put on at the middle of the left, right and middle edges of the bag. The
Manager and secretary of Exam Place who do the counting and comparing process
shall sign and write full names in the seal. Two invigilators shall sign on the
edge between the seal and the bag and affix the overlapping stamp on the seal.
Then, apply transparent tape around the length of the edge of the envelop and
cover it with the sealing tape; Secretary of Exam Place and two invigilators
clearly state their full names and sign the handover minutes; the other copy of
acknowledgement of submission shall be kept outside, and submitted together
with the sealed envelope and sealed invigilation dossier.
3. When invigilating
multiple-choice papers, in addition to those provisions prescribed in this
article, invigilators shall perform the following tasks:
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b) Distribute multiple-choice
answer sheets and instruct candidates to fill in required fields;
c) Distribute question papers
to candidates; each candidate in the same exam room shall receive a question
paper with different code; in case of component papers of the natural sciences
and social sciences combined papers, candidates shall receive papers with the
same code for each paper/subject. When distributing the question papers,
invigilators shall ask candidates to check the codes of the question papers
then put the papers under the multiple-choice answer sheet and only read the
question papers after the invigilator has given permission to do so. When the
last candidate has received the question papers, invigilators shall allow
candidates to turn up the question papers, write and fill in the question code
field in the answer sheet and write the received question code in 2 copies of
acknowledgement of submission;
d) In case of combined papers,
one multiple-choice answer sheet is for all component subjects. The question
papers for the component papers are distributed based on the subjects’
schedule: each component test shall be completed in the given time; right after
the end of each paper/subject, invigilators shall collect the question papers
and scrap papers of candidates who take exam on that subject and distribute the
papers of the following subject as scheduled;
dd) Invigilators shall not
collect question papers and scrap papers from candidates who take independent
papers and component subject: Biology, Civic Education of the combined paper;
e) Invigilators shall not
collect the multiple-choice answer sheets before the end of the exam. When
collecting the answers sheets, invigilators shall ensure that the question code
written and filled in on candidate’s answer sheet and the 2 copies of
acknowledgement of submission must be the same with the printed code on the
question paper distributed to the candidate;
g) Invigilators shall hand
over the envelope with all the multiple-choice answer sheets organized in the
increased order of candidates’ numbers and 1 copy of acknowledgement of
submission containing all candidates’ signatures and distributed question codes
to the Manager of Exam Place or the person assigned by the Manager of the Exam
Place. The other copy of acknowledgement of submission shall be kept outside of
the envelope and will be handed together with the sealed enveloped and sealed
invigilation dossier.
4. Supervisors shall be held
accountable to the Manager of Exam Place and perform the following tasks:
a) Supervise the performance
of invigilators and other members at the assigned area;
b) Supervise the candidate who
is allowed by the invigilator to leave the exam room; remind
invigilators, security guards, police officers, medical staff of their duties
and take records against those who have committed maladministration;
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d) Ask invigilators to take a
record against any candidate who has committed malpractice (if any); work with
inspection team on inspecting and dealing with malpractice/maladministration.
5. Security guards, police
officers, military controllers (hereinafter referred to as security members)
shall be held accountable to the Manager of Exam Place and perform the
following tasks:
a) Those who assigned to
protect any area shall protect the assigned one and refrain from coming to
other areas;
b) Security members must not
allow unauthorized persons to enter the assigned area, must not leave the
position and do personal affairs whilst on duty, must not enter the exam room
or communicate with candidates;
c) Security members shall
report to the Manager of the Exam Place about incidents occuring during the
exam time for timely action;
d) Police officers sent to
support the Exam Council shall have the additional duty of escorting and
protecting the safety of question papers and answer sheets/scripts.
6. Medical staff shall be held
accountable to the Manager of Exam Place and perform the following tasks:
a) Be ready at all times in
the assigned area by the Exam Council to handle candidates' sickness or
emergencies;
b) When the Manager of Exam
Place informs any candidates with sickness, medical staff shall provide treatment
as soon as possible or if necessary, refer the sick candidate to hospital with
the escort of supervisors and police officers; the medical staff is forbidden
to take advantage of the examination and treatment provided on the spot to
commit the maladministration.
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1. The dispatch and handover
of answer sheets/scripts from the Exam Place to the Exam Council shall be
subject to decision of the Chairperson of Exam Council; be joined by the
Manager of Exam Place and police officers throughout the process of dispatch
and handover; upon handover process, the seals of envelopes shall be checked
and a record bearing all signatures of involved people is required.
2. The Chairperson of Exam
Council shall adopt measures to ensure security of answer sheets/scripts as
prescribed in clause 3 Article 18 hereof; police officers and the Manager,
Deputy Manager, Secretary of Exam Council shall observe and protect the room
where answer sheets/scripts have been kept around the clock.
Chapter
VI
MARKING
Article
24. Marking area
1. The marking process of each
Exam Council is conducted in up to 2 assigned areas; in which, each Marking
Board shall mark papers in a single area. The marking area shall meet security
and safety requirements, be fully equipped with fire safety devices and under
the surveillance of guards around the clock; the places to mark and to store
written paper scripts must be arranged near each other; multiple-choice answer
sheets shall be kept in a room where they are going to be marked or in a room
solely intended for keeping multiple-choice answer sheet, depending on the
actual condition there.
2. The rooms with cabinets,
boxes, containers in which papers are stored shall be locked and sealed; the
seal must bear all signatures of the key keeper, inspector and police officer.
The keys of rooms where answer sheets/scripts are stored shall be kept by the
managers of Marking Boards; the keys of cabinets, boxes or containers in which
envelopes of written paper scripts are stored shall be kept by Secretary of
Exam Council who perform tasks at Written Paper Marking Board; the keys of
cabinets, boxes or containers in which envelopes of multiple-choice paper
answer sheets are stored shall be kept by the Leader of Secretary Team
affiliated to Multiple-Choice Paper Marking Board. The rooms where answer
sheets/scripts are stored, multiple-choice answer sheets and written paper
scripts are marked, Secretary Board of Exam Council and Secretary Team of
Marking Board perform their tasks, in the marking area, must be equipped with
fire safety devices, surveillance cameras in active and police officers and
guards around the clock. The rooms where answer sheets/scripts are stored and
marked and cabinets, boxes and containers where envelopes are stored shall be
opened and closed in the presence of police officers, inspectors, and also
recorded in logbook.
3. Members of the Marking
Board, on entering and leaving the marking area, must not bring any devices for
information recording and transmission, copying documents, any personal papers,
correction pen, pencil and other types of pen that are not allowed by the
Marking Board.
Article
25. Script Header Removal Board
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a) Composition: The manager:
shall be held by the head or member of Exam Council; deputy managers: shall be
held by heads of divisions of the DET, heads of high schools; members:
officials and public employees of the DET, heads and teachers of high schools,
police officers, security guards, medical staff, service staff;
b) Tasks and powers of Script
Header Removal Board: Receive written paper scripts in sealed envelopes of Exam
Places from Secretary Board of Exam Council; remove script headers and keep
them confidential; seal and store answer sheet headers as per regulation on
confidentiality throughout the marking duration until the marking of written
paper scripts finishes; hand over answer sheets/scripts, headers of which have
been removed, in sealed envelopes, to Secretary Board of Exam Council; hand
over answer sheet headers, in other sealed envelopes, to Secretary Board of
Exam Council after the marking of written paper scripts finishes. The process
of removal of answer sheet headers for remarking written paper scripts shall be
done in a similar manner as above;
c) Script Header Removal Board
shall work independently with other Boards of Exam Council, under direct
steering of the Chairperson of Exam Council; only do works related to answer
sheets/scripts with presence of at least 2 members of Script Header Removal
Board; those in Script Header Removal Board may not join as members of Written
Paper Marking Board and Written Paper Re-Marking Board;
d) The Manager of Script
Header Removal Board shall perform his/her tasks and powers, take
responsibility for the performance of the Script Header Removal Board as
prescribed in this Regulation to the Chairperson of Exam Council;
dd) Deputy managers, members
of Script Header Removal Board shall take responsibility for their performance
of tasks and powers as assigned or authorized by the Manager.
2. The header removal area
must meet security and safety requirements and be fully equipped with fire
safety devices and under surveillance of police officers and guards around the
clock; be equipped no device used for recording and transmitting information
and image; those in Script Header Removal Board must not bring any
communications device to this area.
3. Method: The Chairperson of
Exam Council shall decide the method of removal of script headers. Header
numbers shall be generated randomly from a software to ensure every script of
candidate (with equivalent candidate number) shall have one single header
number. The generation of header numbers shall be done in the isolated area in
the witness of inspectors.
a) Removing headers in one
round: Script Header Removal Board must be completely isolated during the
process of removal of headers until the marking of written paper scripts
finishes; the Manager of Script Header Removal Board shall, in person, do the
generation of header numbers using a supporting software of the MOET;
b) Removing headers in two
independent rounds: Script Header Removal Board must be completely isolated
during the process of removal of headers of each round; members of the Board
shall be split into two teams: Header Remover Team round 1 and Header Remover
Team round 2; two teams shall work independently and entirely isolated from
each other. Header Remover Team round 1 only may leave the isolated area after
Header Remover Team round 2 has been isolated. Header Remover Team round 2 must
be completely isolated while on duty until the marking of written paper scripts
finishes. The Leaders of Header Remover Team round 1 and 2 shall, in person, do
the generation of header numbers using the supporting software of the MOET.
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a) After completing the
removal of script headers, the Manager of Script Header Removal Board shall
hand over the written paper scripts, headers of which have been removed, to the
Manager of Secretary Board of Exam Council; the Chairperson of Exam Council
shall decide to hand over answer sheets/scripts at once or according to marking
progress;
b) Script headers shall be
stored by Script Header Removal Board and only be handed over to the Manager of
Secretary Board of Exam Council after the marking of written paper scripts
finishes.
Article
26. Written Paper Marking Board
1. Composition:
a) The Manager of Written
Paper Marking Board: the head of Exam Council; Deputy Managers of Written Paper
Marking Board: heads of divisions of DET and high schools, in which, Standing
Deputy Manager is the head of Exam Management Division or Lower Secondary School
of DET;
b) A Deputy Manager whose
field of expertise falls in the subject area of the written paper shall hold
the position of Lead of Subject Marking;
c) Written Paper Marking Board
shall have at least two Marking Teams under management of Lead of Subject
Marking; each Marking Team shall have a Leader and examiners, who are
officials, public employees and teachers teaching the subject area of the
written paper to be marked; members of Secretary Board and Script Header
Removal Board are not allowed to mark papers;
d) Police officers, security
guards, medical staff and service staff.
2. The Manager of Marking
board shall run the marking practices and be held accountable to the
Chairperson of Exam Council for the marking process, progress and quality; have
powers to replace or dismiss any member who is deemed irresponsible or has
committed maladministration or has made many mistakes in performing their
assigned tasks; conduct examination or verification upon occurrence of any
incident.
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4. Lead of Subject Marking
shall be held accountable to the Chairperson of Exam Council and the Manager of
Written Paper Marking Board for the management and process of marking of
written paper scripts of Exam Council in compliance with the Regulation; and
perform the following tasks:
a) Plan the marking schedule;
receive scripts and assign tasks to examiners;
b) Before marking, the Lead of
Subject Marking shall work with the members to discuss the application of
marking scheme, answer key and grading scale, and hold a review of the team’s
performance;
c) Propose the Manager of
Written Paper Marking Board to replace or dismiss any member who is deemed
irresponsible, has made many mistakes or has committed maladministration;
d) After marking process, the
Lead shall hold a review of the team’s performance.
5. Leader of Marking Team
shall help Lead of Subject Marking manage and run the marking practice in each
Team and perform the tasks assigned by the Lead.
6. Members of the Written
Paper Marking Board shall perform tasks assigned by the Manager of the Board
and comply with provisions in this Regulation; examiners shall comply with orders
of their Leader and the Lead.
Article
27. Marking of scripts
1. General provisions
concerning marking of scripts:
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b) The Secretary Board of Exam
Council will deliver the envelope of scripts with headers removed and the
record of scores to the Lead of Marking Subject;
c) The Lead of Marking Subject
shall gather all Leaders of Marking Teams, examiners to announce the
Regulation, discuss the marking scheme, and grade at least 10 scripts so as to
withdraw experience and reach a consensus on application of the marking scheme;
then conduct the marking through two independent rounds in two separated rooms;
d) The envelope of scripts
shall be handed over to an examiner who is chosen by casting lot.
2. First-round marking:
a) The Lead of Subject Marking
shall hand over envelopes of scripts to examiners by casting lot;
b) Before marking, examiners
shall check every script to make sure that they have received sufficient pages
and headers as written on the envelope and cross out any blanks left on the paper.
Examiners must not mark any script made of material different from the paper
used for the exam;
c) In case of missing pages,
headers, answers written on scrap papers or unspecified papers, papers with
handwriting of two people, answers written in two different colors and more or
in red color, answers written in pencil or any note, drawing that have no
related meaning to the exam, torn or intentional marking, examiners shall
transfer these scripts to the Leader of Marking Team, who will forward these scripts
to the Lead of Subject Marking for consideration;
d) In the first-round marking,
except for the cross out strokes in blank areas, examiners must not write
anything on the candidates’ scripts and the envelope. Scores for each question,
total score and comments (if any) shall be written on the record of scores for
each written paper. On the record, examiners shall write and sign their full
name.After finishing marking one envelope, examiners shall bring that marked
envelope to the Leader of Marking Team, who will forward it to the Lead of
Subject Marking for continuing forward to the Secretary Board of Exam Council.
3. Second-round marking:
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b) The second-round marking
examiners shall mark directly onto the candidates’ scripts and write the marks
on the record of scores. Scores for each part of an answer shall be written in
the margin next to the marked part, then the total score for each answer and
for the whole paper shall be written in the scores areas. Examiners shall write
their full names and sign at all required areas in every page of the
candidate’s script;
c) After finishing one
envelope, the examiner shall bring this envelope to the Leader of Marking Team,
who will forward this to the Lead of Subject Marking for further forward to the
Secretary Board of Exam Council.
4. Processing scores and
taking record of marking
Members of the Secretary Board
of Exam Council, the Lead of Marking Subject, the Leader of Marking Team and
examiners shall compare the scores and proceed as follows:
a) The final score after two
rounds of marking:
Situation
Solution
The difference in two total
scores or in the component scores (except the case of miscalculating total
scores) is less than 1.0 point.
Two examiners shall reach a
consensus on the final score and then write the final score, examiners' full
names and sign on all scripts of the candidate.
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Two examiners shall discuss
and take a record to inform the Lead of Marking Subject the final score (the
results on the records of scores or the total score part on the paper shall
not be changed), write the final score and examiners’ full names, sign on all
pages of the candidate’s script. If two examiners cannot reach to an
agreement on the final score, the Lead of Marking Subject will be the one to
decide the final score, write the score and sign on the script.
The difference in two total
scores or in the component scores (except the case of miscalculating total
scores) is more than 1.5 point.
The Lead of Marking Subject
shall hold the third-round marking with the evaluation written directly on
the script in different color.
b) The final score after two
rounds of marking:
Situation
Solution
If the scores of two in
three times are the same
The Lead of Marking Subject
shall take the same score of two times marking as the final score, write the
final score and examiners’ full names, sign on all pages of the
candidate’s script.
If the differences in the
scores of three times are varied: up to 2.5 points.
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If the differences in the
scores of three times are varied: more than 2.5 points.
The Marking Board shall work
together for the final decision. Examiners and the Lead of Marking Subject
shall write the final score, examiners' full names and sign on all pages of
the candidate's script. The score of this marking is the official score of the
paper.
5. Inputing scores of written
paper:
a) Score Input Team is
affiliated to Secretary Board of Exam Council, the position of Leader is held
by the head or member of Secretary Board of Exam Council; Score Input Team
consists of at least two sub-teams, each sub-team shall have at least three
members;
b) Score Input Team shall
input scores of written paper in two independent rounds provided that each
round is undertaken by a different sub-team on the marking software in the
witness and observation of inspectors.
Article
28. Multiple-Choice Paper Marking Board
1. Composition of
Multiple-Choice Paper Marking Board:
a) The Manager shall be the
leader of the Exam Council;
b) Deputy Managers shall be
heads of divisions of the DET and high schools:
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d) Secretary Team, composed
of: Leader: a Deputy Manager of Multiple-Choice Paper Marking Board; other
members: officials and public employees, and teachers under management of the
DET and high schools;
dd) Supervision Team, composed
of: Leader: a Deputy Manager of Multiple-Choice Paper Marking Board; other members:
officials and public employees, and teachers under management of the DET and
high schools;
e) Police officers, security
guards, medical staff and service staff.
2. The Manager of
Multiple-Choice Paper Marking Board shall run the marking practices and be held
accountable to the Chairperson of Exam Council for the marking process,
progress and quality; have powers to replace or dismiss any member who is
deemed irresponsible or has committed maladministration or has made many
mistakes in performing their assigned tasks; conduct examination or
verification upon occurrence of any incident at the request of the Supervior
Team.
3. Deputy Manager of
Multiple-Choice Paper Marking Board shall perform the tasks as assigned by the
Manager.
4. Marking Team shall carefully
read the manual of multiple-choice paper marking software provided by the MOET
and use it to mark multiple-choice answer sheets.
5. Secretary Team is tasked to
help Manager of Multiple-Choice Paper Marking Board to prepare documents, forms
and records for marking of multiple-choice answer sheets; receive answer sheets
from the Exam Council; seal and unseal the envelopes; store answer sheets
whilst they have been kept in the room where they have been marked.
6. The Supervision Team shall
work indepedently from other Teams of Multiple-Choice Paper Marking Board. The
Supervision Team shall continuously supervise the process of marking and
storage of multiple-choice answer sheets at the room as per the Regulation. Any
suspicion shall be promptly reported to the Manager of Multiple-Choice Paper
Marking Board for suspension of the marking process and the Manager of
Multiple-Choice Paper Marking Board shall verify and take actions before
resuming the marking process.
7. Members of Multiple-Choice
Paper Marking Board shall comply with the assignments given by the Manager as
per the Regulation.
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1. General principles for
marking of multiple-choice answer sheets:
a) Members of Multiple-Choice
Paper Marking Board, any person in charge in the area where multiple-choice
answer sheets are marked must not bring any pencil, eraser and other forbidden
items as per the Regulation into the marking room; and must not make any
correction or interlineation/omission in the multiple-choice answer sheets of
candidates in any form and for any reason;
b) Members of Multiple-Choice
Paper Marking Board shall strictly comply with the marking process as
prescribed; any suspicion shall be promptly reported to the Leader of
Multiple-Choice Paper Marking Board for, together with the Supervision Team,
taking a record, and then report it to the Manager of Multiple-Choice Paper
Marking Board for further action;
c) Multiple-choice answer
sheets must be marked by a specialized software provided by the MOET, from the
scanning stage to the time when the score of the answer is given;
d) Only paper codes in the
files prescribed by the MOET shall be used;
dd) During the processing and
marking process, Multiple-Choice Paper Marking Board shall promptly update and
report to the MOET as prescribed.
2. Processing multiple-choice
answer sheets:
a) Scanning: Scan
multiple-choice answer sheets by envelopes, check every envelope in the
software and seal it when it is done. After scanning all envelopes/the
multiple-choice answer sheets of Exam Council, all scans automatically
encrypted by the software shall be copied to 2 CDs/DVDs (hereinafter referred
to as CDs) with the same content;
b) Recognizing scans: After
recognizing all scans of multiple-choice answer sheets of Exam Council, all
scans automatically encrypted by the software shall be copied to 2 CDs/DVDs
(hereinafter referred to as CDs) with the same content;
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d) In each step in points a,
b, c hereof, the 2 CDs with same content must be sealed under supervision of
the Supervisions Team, police and recorded in writing; only 1 CD is sent to the
Department of Quality Control affiliated to the MOET for management and the
other CD is sent to the Chairperson of Exam Council for storage and next step
is only proceeded when the Chairperson of Exam Council approves to do so. It is
required to seek approval from the National Steering Committee to use these
CDs.
3. Marking: After completing
the works in clause 2 hereof, Multiple-Choice Paper Marking Board shall unseal
the CD containing data of marking of multiple-choice answer sheets of the MOET,
take a record of unsealing and input data into the multiple-choice paper
marking software under supervision of police and Supervision Team; mark and
count up to 0.25 for each paper and component subject of the combined paper;
only use the codes of papers/subjects in the files as prescribed by the MOET;
during the process, the Exam Council must promptly update and report to the
MOET.
<0}
4. As soon as the marking is
completed, the official files and test results (exported from the software in
the format required by the MOET) shall be copied to 2 same CDs/DVDs, which
shall be sealed under supervision of the Supervision Team and the police, and
recorded in writing. 1 CD shall be sent to the Department of Quality Control
affiliated to the MOET and 1 CD shall be kept by the Chairperson of Exam
Council for update into the database of the exam management software and
storage.
5. The marking of multiple-choice
answer sheets shall be performed as per requirements and procedures prescribed
in this Article. Any problem arising must be recorded in writing and reported
to the Provincial Steering Board or the National Steering Committee for
consideration.
Article
30. Marking assessment of written papers
1. The Manager of Written
Paper Marking Board shall establish a Marking Assessment Team, composed of: The
leader: to be held by Deputy Manager of Written Paper Marking Board and
examiners. The examiner must not, concurrently, perform other tasks in the
Written Paper Marking Board and Secretary Board of Exam Council.
2. Tasks and powers of the
Marking Assessment Team:
a) Evaluate at least 5% of the
amount of scripts which was already marked in round 1 or round 2 according to
the progress of marking each paper/subject and at the request of the Manager of
Written Paper Marking Board; each script undergoing marking assessment shall be
marked by an assessment examiner following first-round marking process as specified
in clause 2 Article 27 of this Regulation;
b) At the end of the marking
assessment session or if necessary, the Leader of Marking Assessment Team shall
gather the result and report to the Manager of Written Paper Marking Boardard
for suitable adjustments in the marking process to ensure a fair, objective and
serious marking process;
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3. the Manager of Written
Paper Marking Board shall decide whether or not a dialogue between the
examiners and the assessment examiners should be held.
Article
31. Score management
1. After the marking of all
subjects is completed, the Chairperson of Exam Council shall approve the exam
scores, report and send all exam data to the Department of Quality Control
affiliated to the MOET for storage and comparison. The official files and test
results shall be copied to 02 CDs, which shall be sealed under supervision of
the supervision team and the police and the process shall be recorded in
writing. 01 CD shall be held by the Chairperson of Exam Council and 01 CD shall
be sent by to the Department of Quality Control.
2. In order to ensure the
accuracy of exam score data, the MOET shall use the CD containing the exam
scores sent by the Exam Councils to update in the system; Exam Councils shall
use the CD kept at the Exam Council to the exam management software and compare
them thereafter. After every Exam Council completes the comparation and make
all necessary preparations, the exam scores shall be published as prescribed.
3. After approving and sending
the exam scores to MOET, the Chairperson of Exam Council shall direct the
Secretary Board of Exam Council to printing score certificates of candidates
(in the format designed by MOET), signing and sending those certificates to
high schools or places where which candidates registered to take the exam. Each
candidate shall receive one score certificate with one unique code.
4. Any documents related to
the scores shall be sealed and stored by the Chairperson of Exam Council.
Chapter
VII
REMARKING
AND REVIEWING
Article
32. Remarking Board
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2. Tasks of Re-Marking Boards:
a) Written Paper Re-Marking
Board: Check for scoring errors such as wrong calculation of score, writing
down wrong score; re-mark the papers as requested by candidates;
b) Multiple-Choice Paper
Re-Marking Board: Double check errors in marking process of multiple-choice
answer sheets; check for technical defects; re-mark the papers as requested by
candidiates;
c) Submit the re-marked papers
to the Chairperson of Exam Council for decision.
3. The re-marking process
shall be conducted in a place meeting all requirements in Article 24 hereof.
Article
33. Re-marking procedures
1. Candidates can request for
re-marking by sending re-marking application to the registered Exam Place.
2. The high school where a
candidate registered shall receive that candidate’s re-marking application
within 10 days from the day of score announcement. Within 15 days from the
deadline for submisison of re-marking application, the Exam Council shall post
and send the re-marked score to the candidate.
3. Before sending the answer
sheet/script to be re-marked to the Re-Marking Board, the Secretary Board of
Exam Council shall perform these following tasks:
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b) Collect all the
scripts/sheets to be re-marked of a paper/subject and put them into one or
several envelopes, write the number of scripts/sheets and pages thereof on each
envelope;
c) Regarding written paper
scripts: Hand scripts of candidates applying for re-marking to Answer Script
Header Removal Board for removing script headers; hand scripts with removed
headers and forward them to Written Paper Re-Marking Board for remarking;
d) The handover of scripts
between Secretary Board of Exam Council and Written Paper Re-Marking Board
shall be done as prescribed in Article 27 hereof; the handover of
multiple-choice answer sheets must accompany with the acknowledgement of
submission.
4. Re-Marking Scripts: Each
script shall be re-marked by two examiners as prescribed in Article 27 of the
Regulation and with the ink color different from the ink color already used to
mark previously. Any work related to the re-marking shall be joined by at least
two members of Written Paper Re-Marking Board under supervision of the
inspector. The re-marking score of scripts shall be decided by the Secretary
Board of Exam Council as follows:
a) If the exam scores of the
two re-marking examiners are the same, that score will be the re-marking score
and the examiners shall sign on the remarked script;
b) If the exam scores of the
two re-marking examiners are not the same, that script shall be handed to the
Manager of Written Paper Re-Marking Board for forwarding to the third examiner
to re-mark directly with different ink color;
c) If the exam scores of the
two in three re-marking examiners are the same, the agreed score will be the
re-marking score. If the exam scores of all three re-marking examiners are not
the same, the Manager of Written Paper Re-Marking Board shall take the average
of the exam scores and round to the nearest one hundredth as the final score;
the examiners shall sign on the re-marked script;
d) If the difference in the
re-marking score and the marking one is 0.25 point, the final score will be the
re-marking one. In case the difference is from 0.5 points and above, a dialogue
between the examiners and re-marking examiners shall be held (meeting minutes
is required). Any misconduct shall be reported to the Manager of Written Paper
Re-Marking Board for consideration.
5. Re-marking multiple-choice
answer sheets:
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b) Compare every answer filled
in the multiple-choice answer sheet and the image scanned in the computer; in
case of any discrepancy, the cause thereof must be discovered; and then print
the scores from the software before and after correction;
c) The re-marking score data
shall be exported from the software and copied into 2 same CDs, sealed under
supervision of the Supervision Team, the police and recorded in writing, with
the signature of the Manager of Multiple-Choice Paper Re-Marking Board; 1 CD
shall be sent to Department of Quality Control affiliated to the MOET; 1 CD
shall be handed to the Chairperson of Exam Council for update to the database
of the exam management software and storage;
d) When the re-marking is
completed, Multiple-Choice Paper Re-Marking Board shall make a final record
bearing signature of the Manager and all members, Supervision Team;
dd) The Supervision Team shall
supervise all stages of the re-marking of multiple-choice answer sheets in a
direct, regular and uninterupted manner.
6. Re-marked scores shall be
sent to the Manager of Multiple-Choice Paper Re-Marking Board in order to seek
decision from the Chairperson of Exam Council. The Chairperson of Exam Council
shall update scores of candidates after re-marking into the exam management
software as prescribed by the MOET; report and send data to Department of
Quality Control affiliated to the MOET.
7. The Exam Council shall
print score certificates after re-marking and send them to candidates whose
scores are ajdusted; as well as revoke and cancel the score certificates issued
before re-marking.
Article
34. Marking review
1. In case of necessity, the
Minister of MOET shall establish a Marking Review Council to mark all or some
of the marked scripts/sheets, or examine the remarked scores of one or several
Exam Councils.
2. Marking Review Council of
the MOET: The Director of the Department of Quality Control shall hold the
position of the Manager; Deputy Directors of units affiliated to MOET shall
hold the position of Deputy Managers; members, secretaries of this Council are
heads, specialists of units affiliated to MOET and qualified officials,
lecturers and teachers.
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4. The review score of the
Marking Review Council shall be the official score for the reviewed script.
5. The Chairperson of Marking
Review Council shall decide whether or not a dialogue between the examiners,
re-marking examiners and review examiners shall take place.
6. The Marking Rreview Council
of MOET shall use the seal of the Department of Quality Control.
Chapter
VIII
HIGH
SCHOOL GRADUATION ASSESSMENT AND ISSUANCE OF CERTIFICATES OF COMPLETE
COMPULSORY EDUCATION PROGRAM
Article
35. Exemption from Foreign Language paper in high school graduation assessment
1. Eligible entities:
a) Members in the national
team for the International Olympiad of Foreign Languages in accordance with the
decision of the Minister of MOET;
b) Those who have required
certificates in accordance with annual guidelines for administration of high
school graduation exam issued by the MOET.
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3. Those who choose not to be
exempted from Foreign Language paper shall take the exam and his/her score will
be used for the graduation assessment in the same way of non-exempt candidate’s
case.
Article
36. Exemption from all papers of the exam
1. A person chosen to become a
member in the national team for the International or Regional Olympiad of
academic subject shall be exempt from all papers of the high school graduation
examination if he/she:
a) is chosen in the second
semester of 12th grade;
b) has his/her conduct
classified as Good and academic performance classified as Good or above in the
12th grade; and
c) is named in a list of
exemption of the MOET.
2. A person chosen to become a
member in the national team for the International or Regional Olympiad of
engineering or arts shall be exempt from all papers of the high school
graduation examination if he/she:
a) is chosen in the second
semester of 12th grade;
b) has his/her conduct
classified as Average and academic performance classified as Average or above
in the 12th grade; and
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3. People suffering from
extremely severe disabilities and severe disabilities as prescribed in clause
1, clause 2 Article 3 of the Government’s Decree No. 28/2012/ND-CP dated April
10 2012; revolutionary activists infected with chemical toxins with the degree
of impairment from 61% and above; offspring of revolutionary activists infected
with chemical toxins with the degree of impairment from 61% and above must
satisfy the following requirements:
a) In the case of disabled
students who follow the general education program: They must finish the high
school program and meet the requirements as prescribed in clause 2 Article 12
of this Regulation to take the exam; and have the certificate of disability
issued by the competent authority;
b) In the case of disabled
students who do not meet the requirements of the general education
program: They shall have the certificate of the implementation of the
individual education plan each year at high school level approved by the
headmaster of the school at which they studied; and have the certificate of
disability issued by a competent authority;
c) In the case of
revolutionary activists and their children infected with chemical toxins: They
must finish the high school program and meet the requirements as prescribed in
clause 2 Article 12 of this Regulation to take the exam; and have the
certificate of infection with chemical toxins with the working capacity loss
from 61% and above issued by a competent authority.
Article
37. Cases of exception in graduation recognition
1. Candidates who meet the
requirements prescribed in Article 12 of this Regulation may be granted an
exception of graduation recognition in the following cases: Those who have an
accident, get sick or get into unexpected situations during 10 days before the
exam or being unable to take the exam because of the mentioned reasons at the
first day of exam.
a) Conditions for granting
exception: Academic performance and conduct in 12th grade shall be
classified as Good and above;
b) Required documents in the
application: The admission and discharge notes of hospital of district level
and above are required in the case of sickness and having an accident; records
for unexpected situations verified by the local People’s Committee are required
in the case of getting into unexpected situations. Proposal record of exception
in graduation recognition of the high school at which the candidate registered
for the exam and proof of academic performance and conduct in 12th
grade.
2. Those who have an accident,
get sick or get into unexpected situations after taking at least one test and
being unable to take the rest of the exam or volunteering for taking the rest
of the exam after their recovery.
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b) Required documents in the application:
applciation for granting exception; the admission and discharge notes of
hospital of district level and above are required in the case of sickness and
having an accident; records for unexpected situations verified by the local
People’s Committee are required in the case of getting into unexpected
situations and proof of academic performance and conduct in 12th grade.
3. Athletes who are eligible
for exception of graduation recognition as per Article 5 of Decree No.
36/2019/ND-CP dated April 29, 2019.
4. Procedures:
a) Candidates shall submit the
application of granting exception to the head of units at which candidates
registered for the exam in no more than 7 days after the end of the final
paper. The head of the unit shall receive and transfer candidates’ applications
of granting exception to DETs;
b) The council of graduation
recognition shall consider and grant exception for qualified candidates
prescribed in Clause 1 and 2 of this Article.
Article
38. Retained scores
1. Candidates' scores are
retained as follows: Candidates who took all required papers in the last year
exam but have not been qualified to graduate and have no record of score
disposal can reuse any score that was marked from 5.0 and above for the
relevant paper or component subject in the combined paper in the following year
exam to be qualified for high school graduation assessment.
2. Those who chooses not to
use the retained score shall take all papers and his/her scores will be used
for the high school graduation assessment in the same way for candidates
without retained scores .
Article
39. Bonus points
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2. Group 2 : Candidates shall
receive 0.25 point as bonus if they are one of the following subjects:
a) Continuing education
candidates who are war invalids, sick soldiers, those receiving the same
benefits as war invalids, sick soldiers with the degree of impairment under
81%;
b) Children of war invalids,
sick soldiers; those who are receiving the same benefits as war invalids, sick
soldiers with the degree of impairment under 81% , Hero of the People’s Armed
Force, Hero of Labor; children of Vietnamese Heroic Mother, Hero of the
People’s Armed Force, Hero of Labor;
c) Ethnic minority candidates;
d) Kinh ethnic people,
foreigners who has registered of permanent residency for 3 years and above (up
to the date of the exam) and live in extremely disadvantaged communes, border
communes, former revolution bases under the cover of program 135, extremely
disadvantaged communes in coastal areas and islands specified in current
regulation by the Prime Minister; live in extremely disadvantaged communes in
Zone I,II,III of mountainous areas and highlands specified in current
regulation by the Committee of Ethnic Minority Affairs; study at high schools
located outside the urban districts area of central-affiliated cities for at
least two thirds of high school time;
dd) Those who are infected
with dioxin, children of those infected with dioxin, children of revolutionary
activists infected with chemical toxins, those who have deformities, malformations,
working capacity loss as a result of exposing to chemical toxins certified by
competent authorities;
e) Continuing education
candidates whose age is 35 and above at the time of the exam.
3. Group 3 : Candidates shall
receive 0.5 point as bonus if they are one of the following subjects:
a) Minority ethnics people who
live in extremely disadvantaged communes, border communes, former revolution
bases under the cover of program 135, extremely disadvantaged communes in
coastal areas and islands specified in current regulation by the Prime
Minister; live in extremely disadvantaged communes in Zone I,II,III of
mountainous areas and highlands specified in current regulation by the
Committee of Ethnic Minority Affairs; study at high schools located outside the
urban districts area of central-affiliated cities for at least two thirds of
high school time.
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c) Children of war invalids,
sick soldiers; those who are receiving the same benefits as war invalids, sick
soldiers with the degree of impairment from 81% and above.
4. Candidates with more than
one benefit shall only enjoy the most beneficial one.
5. Bonus point policy for
other beneficiaries specified in current law will be decided by the Minister of
MOET.
Article
40. Extra points
1. Students participating in
contests and other activities shall receive the amount of extra points as
follows:
a) Get individual prizes in
the contest of sciences for excellent 12th-graders: Win first, second, third
prize in the national contest or first prize in provincial contests: +2.0
points; get consolation prize in the national contests or second prize in
provincial contests: +1.5 points; Get third prize in provincial contests: +1.0
points;
b) Get individual or team
prizes in practical contests of Physics, Chemistry, Biology; arts, sports
contests, exhibitions of national defense education, science and engineering
contests, international letter-writing competitions held by education units
cooperating with other relevant units from provincial level and above for high
school students. Individual prizes: Win first, second, third prize in the
national contests , first prize in provincial contests or gold medal : +2.0
points; get consolation prize in the national contests, second prize in
provincial contests or silver medal : +1.5 points; bronze medal : + 1.0 point.
Team prizes: Extra points only awarded to candidates with team prizes at
national level; the number of players, athletes, actors in the team shall be
referred to the rules provided by each prize’s organizers; the amount of extra
points awarded for individuals in a team prize shall be the same with the
individual prize specified in this point;
c) Candidates with prizes from
several contests shall only receive the highest extra score for the highest
prize.
2. High school students,
continuing education students who have to undergo conduct assessment,
continuing education students who are following a program that combines both
intermediate vocational training and secondary education and have the
vocational training certificate issued by the DET, educational institutions and
vocational training institutions shall be eligible for extra points according
to the classification of their vocational training certificates as follows:
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b) “Good” for Vocational
Certificate, “Good” and “Average Good” for Diploma Level 4 of VQF/ Intermediate
Professional Education Diploma: + 1.5 points;
c) “Ordinary”: +1.0 point.
3. Continuing education
students who have foreign language and/or informatics certificates in
accordance with regulations by MOET during high school: +1.0 point for each
certificate.
4. In case of having several
certificates qualified for getting bonus as prescribed in this clause, the
maximum amount that candidates can receive is 4.0 extra points.
5. If extra points specified
in point a, b, c of this clause were gained during high school time, they shall
be retained and added later to the final score for graduation assessment.
Article
41. Grade-point average for graduation assessment
1. Grade-point average for
graduation assessment: consists of scores of papers for high school graduation
assessment as prescribed in poit a clause 3 Article 12 of this Regulation,
bonus points, extra points (if any) and the grade-point average of 12th grade,
score of each paper/subject will be converted into scale 1-10.
a) The grade-point average
(GPA) for high school students is calculated as follows:
GPA
for graduation assessment =
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+
(GPA
of 12th grade) x 3
+
Bonus
point (if any)
4
10
b) The graduate point average
(GPA) for continuing education students is calculated as follows:
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Total
score of 3 papers
+
Total
extra score (if any)
+
(GPA
of 12th grade) x 3
+
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Bonus
point (if any)
3
4
10
2. Grade-point average for
graduation assessment shall be rounded to the nearest one hundredth by
examination software.
Article
42. High school graduation recognition
1. Candidates who meet the
requirements of taking the exam, have no discipline record at the level of
score disposal and above, have all papers and component subjects in combined
papers scored greater than 1 point in scale 1-10 and have the grade-point
average for graduation assessment from 5 and above are qualified to be
recognized as high school graduates.
2. Candidates who meet the
requirements of taking the exam and have the grant of exemption from all of
papers as prescribed in Article 36 of this Regulation shall be recognized as
high school graduates.
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1. The Director of DET shall
establish the Graduation Assessment Council with the following composition:
a) The President: head of the
DET;
b) Vice presidents: the
managers of Examination, Secondary Education and Continuing education
departments of the DET;
c) Members: heads,
specialists, employees of units affiliated to the DET, heads of high schools.
2. The Graduation Assessment
Council shall organize the graduation assessment process for qualified
candidates in accordance with this chapter.
Article
44. High school graduation recognition
1. Request for high school
recognition includes:
a) Documentation on
information used for high school graduation assessment;
b) List of qualified
candidates for approval;
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d) CD with exam data;
dd) Other related documents;
e) Other documents in
accordance with MOET guidance per annum.
2. Procedures for high school
graduation recognition:
a) The Director of DET shall
approve high school graduation recognition regarding eligible candidates and be
responsible for his/her approval to the MOET;
b) After reporting to
MOET, Directors of DET shall announce the graduation recognition on websites and
inform high school to post the list of graduated candidates and issue the
temporary certificates of high school graduation;
c) The temporary certificate
of high school graduation shall be signed by the headmaster of high school and
its validity is remained until the candidate receives the official one;
d) DETs shall send the list of
graduates to MOET after the end of the exam for management.
Article
45. Issuance and management of high school diplomas
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2. Director of DET shall
direct and manage the issuance of high school diploma and its copies, other
documents related to the bonus points, privileges or score retention in
accordance with the regulation of the MOET.
Article
46. Issuance of certificates of complete compulsory education program
1. A student who is prescribed
in points a, b clause 1 Article 12 of this Regulation and is qualified for taking
the exam but has not taken the exam or fails to meet the graduation recognition
requirements will be issued with a certificate of complete compulsory education
program.
2. The power to issue and form
of certificate of complete compulsory education program are stipulated in the
Decision No. 39/2008/QD-BGDDT dated August 22, 2008 of the Minister of MOET.
3. The management, use of
blank certificate, issuance, modification, revocation, cancellation, issuance
of certified copies from master register concerning certificates of complete
compulsory education program shall be done in the same manner as if they are
diplomas or certificates as prescribed in Circular No. 21/2019/TT-BGDDT dated
November 29, 2019 of the Minister of MOET.
4. The master register of certificates
of complete compulsory education program must record adequate and accurate
contents of certificates of complete compulsory education program, have no
erasures, be given page numbers, fan-stamped, and kept under strict management
perpetually.
5. The issuance of
certificates of complete compulsory education program shall apply from July 1,
2020.
Chapter
IX
REPORT
AND STORAGE
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1. Each DET shall assign a
group of officials and public employees to gather information, statistics before,
during and after the exam, prepare necessary documents and report in accordance
with regulations.
2. The report procedure is
stipulated in annual guidelines for administration of high school graduation
exam of MOET.
Article
48. Storage of exam data
From the last date of the
exam, education authorities shall keep the following:
1. The MOET shall keep the
list of recognized graduates from DETs permanently.
2. DETs shall:
a) Keep the following
permanently: documentation of exam scores; documentation of information used
for high school graduation assessment; the list of recognized graduates; books
of issued high school diplomas;
b) Keep the following for 12
months: Decisions on establishment of the Provincial Steering Committee, Exam
Council and other relevant boards; summary report and statistics of the exam;
records of the Exam Council; other documents that is relevant to the exam;
decisions on establishment of Re-Marking Board, summary report, the list of scores
after re-marking and other relevant documents; discipline report (if any);
other documents in accordance with MOET guidance per annum; data storage
devices (hardware, memory cards) of surveillance cameras used in the exam and
the server used for marking of multiple-choice papers;
c) Keep the following for 24
months: Candidates’s scripts/answer sheets and relevant marking porfolios;
application of candidates with exception, exemption from the exam, candidates’
claims or handling of complaints.
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Chapter
X
INSPECTION, COMMENDATION, HANDLING UNEXPECTED SITUATIONS AND
VIOLATIONS
Article
49. Exam inspection
1. The Chief Inspector of MOET
shall decide the establishment of inspectorates that will inspect the
preparation and administration of the exam and inspect stages of the exam in
administrative divisions; in necessary cases, the establishment of
inspectorates shall be subject to decision of the Minister of MOET.
2. The Chief Inspector of
province shall establish inspectorates to inspect stages of the exam in the
administrative divisions, subject to direction of the President of the People’s
Committee of province.
3. The Chief Inspector of the
DET shall establish inspectorates to inspect the preparation, invigilation,
marking, re-marking, and high school graduation assessment of the DET; in
necessary cases, the establishment of inspectorates shall be subject to
decision of the Director of DET.
4. The MOET shall provide
guidelines for inspection of the exam as per the law.
Article
50. Commendation
1. Eligible entities:
Officials, lecturers, teachers, students and staff with excellent performances
during the exam shall be commended.
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a) Those with good
performances in the exam shall be commended in the meeting of Question Paper
Setting Council or Exam Council and the units where they work or study will be
informed about their performances;
b) Those with good
performances in the exam shall receive certificates of merit awarded by
Director of DET;
c) Those with good performances
in the exam shall receive certificates of merit awarded by the Minister of
MOET, Presidents of provincial People’s Committee, Chief of the General Staff
of People's Army of Vietnam.
3. Application and procedures:
The National Steering Committee and Provincial Steering Committee, Question
Paper Setting Council, Exam Council and relevant units shall consider and
decide to grant rewards within their authorities or propose higher competent
authorities to reward officials, lecturers, teachers, students and staff with
excellent performance during the exam.
4. Funds for commendation
shall be set aside from the sources used for administration of the exam.
Article
51. Handle unexpected situations concerning question papers
1. Any mistakes found in
question papers during the process of printing-copying and invigilation shall
be promptly reported to the National Steering Committee for handling by the
manager of Exam Council.
2. Any unexpected situations
concerning question papers must be reported to the Steering Committee for
consideration.
3. The National Steering
Committee shall take entire responsibilites for handling the case of question
paper leakage. When it is officially concluded that a question paper is leaked,
the National Steering Committee shall suspend the exam session of that leaked
paper/subject and use backup question paper to administer that paper/subject at
an appropriate time after the final scheduled session of the exam.
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1. Recipients of information
and evidence of malpractice/maladministration:
a) The National Steering
Committee, Provincial Steering Committees;
b) The Manager of Exam
Council, the Manager of Exam Place;
c) Provincial inspectors,
education and training inspectors.
2. Evidences of
malpractice/maladministration which have been verified shall prevail as a basis
for actions against wrongdoers.
3. Provision of information
and evidences of malpractice/maladministration:
a) Candidates, members of Exam
Councils and citizens are encouraged to detect and report any
malpractice/maladministration;
b) Those who detect any
malpractice/maladministration shall promptly report to the competent
authorities specified in clause 1 of this Article for further actions;
c) Those who have an evidence
of malpractice/maladministration shall promptly report to the competent
authorities specified in clause 1 of this Article for further actions. The
process of receiving and handling reports on malpractice/maladministration
shall be done in accordance with law on denunciation;
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4. Any entity receiving
information, evidence of misconduct or malpractice/maladministration shall
perform the following tasks:
a) Receive the information,
evidence in accordance with the regulation; protect the evidence and verify the
authenticity of received ones and propose competent authorities to take actions
against these malpractice/maladministration;
b) Promptly initiate measures
to prevent misconduct and malpractice/maladministration as per regulation;
c) Handle misconduct and
malpractice/maladministration in authority or report the situation to competent
agencies for handling and announce the result of handling those who committed
misconduct or malpractice/maladministration;
d) Remain the information and
identification of the providers confidential.
Article
53. Actions against individuals joining administration of the exam and relevant
individuals who commit acts of maladministration
1. Individuals joining
administration of the exam who are officials and public employees and have
committed acts of maladministration (detected in or after the exam) shall be
suspended from performing exam-related tasks and disciplined by their employers
as per the law on officials and public employees as follows:
a) Reprimand is issued with
those who commit acts of maladministration for the first time severity of which
is below the ones specified in point b, c, and d;
b) Warning is issued for those
who commit one of the following acts of maladministration: Allow candidates to
cheat, bring handouts and prohibited items specified in point n, clause 4
Article 14 of this Regulation; fail to follow the marking scheme when marking
papers or make multiple errors in calculating scores; set question papers with
content beyond the content of high school program prescribed in clause 2
Article 4 of this Regulation; send data in wrong format, wrong deadline or not
in accordance with the regulation of the MOET;
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d) Dismissal or request for
criminal prosecution is issued for those who commit one of the following acts
of maladministration: Bring the question papers out of the examination area or
bring the answers from outside to the exam room during the exam; leak out, buy
or sell the question papers; leak out the number of headers; make alternation, interlineation
or omission in candidate’s script/answer sheet; intentionally alter the written
scores on scripts/sheets, marking reports or list of scores; swap candidates’
scripts/sheets, headers or scores; alter candidates’ academic transcripts,
applications.
dd) Those who lose the
scripts/answer sheets of candidates during the process of gathering, dispatch
and storing, marking or commit other acts of maladministration during the
administration of the exam shall be disciplined in the corresponding form of
punishments specified in this Article according to the severity of their
violations.
2. Officials who do not join
the administration of the exam but commit one of the following acts: Engage in
impersonation to take the exam for other candidates, bring the question papers
out of the exam room and provide candidates with answers, spreading falsified
information about the exam, cause disturbances within the examination area
shall face administrative sanctions and request of dismissal.
3. If a person who takes part
in the organization of the exam or relevant processes is not an official or
public employee and commits any act of maladministration specified in point b,
c, d, dd clause 1 of this Article during or after the exam, he/she shall face
administrative sanction from the competent authority and being handled in
accordance with law on labor; suspension of study or retention (in case he/she
is a student).
4. The application of the
forms of handling mentioned at clause 1, 2 ,3 of this Article shall be
decided by the competent authority in accordance with regulations. In addition
to the forms of handling mentioned above, competent authorities may ban those
who commit maladministration from performing tasks relevant to the exam for 1-5
years.
Article
54. Actions against candidates committing acts of malpractice
Any act of malpractice
committed by a candidate shall be recorded, handled and the final result of
handling will be informed to him/her.
1. Reprimand:
a) for those who commit the
following act of malpractice for the first time: peek at others' papers or
communicate with other candidates;
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2. Warning:
a) Warning is issued for those
who commit one of the following acts of malpractice: Have been reprimanded for
the first time but still continue commiting an act of malpractice at reprimand
level; swap scripts/answer sheets or scrap papers with other candidates; copy
other candidates or let other candidates copy their scripts/answer sheets;
b) Warning shall be subject to
decision of the invigilator, record shall be made in writing and enclosed with
evidence (if any).
3. Suspension of taking the
exam:
a) Suspension of taking the
exam is issued for those who commit one of the following acts of
malpractice: Have been warned for the first time but still commit acts of
malpractice at reprimand or warning level; bring prohibited items specified in
Article 14 of this Regulation into the exam room. bring the question papers out
of the examination area or bring the answers from outside to the exam room
during the exam; write or draw on the answer paper any content that has no
relevance to the exam; threaten officials or other candidates;
b) Invigilators shall issue a
record, confiscate evidence (if any) and report the situation to the Manager of
the Exam Place for decision of handling. In case of disagreement in
handling, the situation shall be report to the manager of invigilation for final
decision. Suspended candidate shall hand in the question paper, script/answer
sheet and scrap paper to invigilators and leave the exam room immediately after
the suspension is announced. The suspended candidate is allowed to leave the
examination area until two thirds of the written paper exam time has elapsed
and after the end of the multiple-choice paper. The suspended candidate shall
have their all papers taken in the year of suspension cancelled.
4. Score deduction
a) A candidate who is
reprimanded for a paper will have 25% of total score of that paper deducted;
b) A candidate who is warned
for a paper will have 50% of total score of that paper deducted;
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d) Scripts will be marked with
0 (zero) in the following cases: The candidate’s script is copied from any
unauthorized handouts; the candidate hands in two scripts for one paper or one
component subject; the script is written in two different styles of handwriting
and above; answer is written on scrap paper or other kind of paper that is not
in the format specified by the MOET;
dd) Candidate who is suspended
shall be marked 0 (zero) for the suspended paper/subject and not allowed to
continue taking the exam;
e) The application of score
deducting specified in point c and d of this clause shall be approved by the
Manager of Written Paper Marking Board on the basis of report sent by the Lead
of Marking Subject.
5. Score cancellation is
issued in the following cases: The candidate who has two papers marked with 0
(zero) as the exam scores of committing acts of malpractice specified in point
d clause 4 of this Article; write or draw on the script any content that has no
relevance to the paper; allow someone to impersonate the candidate to take the
exam, or engage in impersonation to take the exam for someone else; make
alternation, interlineation and omission to the script/answer sheet after
submission; submit a script/answer sheet of someone else as their own. Director
of DET is responsible for the decision of score cancellation on the basis of
report sent by the Chairperson of Exam Council.
6. A candidate who commits one
of the following acts of malpractice shall have their exam paper scores
annulled and be reported to the regulatory body for further sanctions as per
the law:
a) Forge documents to enjoy
privileges;
b) Submit invalid diplomas or
certificates;
c) Allow someone to
impersonate the candidate to take the exam, or engage in impersonation to take
the exam for someone else in any manner;
d) Cause disturbances ;
threaten officials or other candidates;
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7. In case of acts of
malpractice with criminal signs, education authorities shall request competent
authorities for criminal prosecution in accordance with law; in other cases,
depending on the nature and extend of the malpractice, corresponding form of
handling specified in this Article shall be applied.
Article
55. Verify and handle complaints of acts of malpractice after the disbandment
of Exam Council
The process of verifying and
handling complaints of acts of malpractice after the disbandment of Exam
Council is conducted in accordance with law on complaints.
Chapter
XI
IMPLEMENTATION
Article
56. Responsibilities of the MOET
1. Direct the administration
of the exam.
2. Establish the National
Steering Committee to direct the administration of the exam.
3. Direct the inspection of
the implementation of the Regulation.
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Article
57. Responsibilities of provincial People’s Committees
1. Direct the administration
of the exam in the province.
2. Establish the Provincial
Steering Board; approve the plan and budget for administration of the exam
proposed by the DET; direct and give tasks to the DET and relevant agencies of
the province, the People’s Committees of districts concerning administration of
high school graduation examination to ensure strict implementation of the
Regulation and guiding documents issued by the MOET.
Article
58. Responsibilities of the DET
1. Direct and inspect the
process of teaching and classifying students’ academic performance and conduct
at high schools.
2. Propose the President of
People’s Committee of province to establish the Provincial Steering Committee.
3. Advise the Provincial
Steering Committee to administer the exam in accordance with the regulation and
guidance of MOET.
4. Organize the process of
exam registration, manage candidates’ applications, and prepare necessary
facilities for the exam; cooperate with relevant units in conducting the exam
for candidates who study Foreign Language subject under pilot program permitted
by the MOET and then using the exam score in high school graduation assessment.
5. Establish, direct and
manage the performance of Exam Council and its boards; conduct training for
examination staff; direct education establishments to prepare necessary
facilities for the exam.
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7. Hand over score
certificates to candidates.
8. Conduct high school
graduation assessment; direct the issuance of temporary high school graduation
certificates, high school graduation diplomas and certificates of complete
compulsory education program; publish score range of papers/component subjects,
compare average scores of papers/component subjects with GPA of equivalent
subjects in the 12th grade of high schools in the province.
9. Promptly reward or enforce
discipline examination staff or candidates according to the granted authority;
propose competent authorities to reward or enforce discipline examination staff
in accordance with the exam regulation and law; store the data of the exam in
accordance with regulation.
10. Cooperate with the
Department of Finance and relevant agencies in seeking approval from the
People’s Committee of province for the budget of the exam administration.
Article
59. Responsibilities of School Department (Ministry of National Defense)
1. The School Department shall
be held accountable as a department of education and training to General Staff
of the Ministry of National Defense and Ministry of Education and Training for
the organization and management of the national high school graduation exam in
People's Army of Vietnam.
2. Director of the School
Department shall have the same responsibility as a Director of a department of
education and training in organization and management of the national high
school graduation exam.
Article
60. Responsibilities of high schools
1. Complete teaching the high
school program as appointed by the local DET, conduct reviews for students,
instruct students to get their ID cards in no later than the first semester of
12th grade; examine and classify the academic performance of self-study
candidates appointed by the DET.
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3. Train and inform the exam
regulation to staff, teachers, students ; provide facilities in good condition
to support the Exam Council in case being chosen as an Exam Place or
marking or re-marking place.
4. Receive the re-marking
request of candidates, form the list of re-marking requests and send to the
DET; send the scores certificate to candidates who registered to take the exam
at the same place.
5. Issue temporary high school
graduation certificates and certificates of complete compulsory education
program.
6. Store the data of the exam
in accordance with the regulation.
7. Compare the average scores
of papers/component subjects with GPA of equivalent subjects in the 12th
grade of students in the high school as the basis for make fundamental changes
in teaching and studying in the school.
Article
61. Responsibilities of higher education institutions
1. Establish or participate in
inspectorates in stages of the exam under direction of the Minister of MOET;
ensure necessary condition for public employees and lecturers of higher
education institutions to perform their tasks.
2. Perform the tasks relevant
to administration of the exam assigned by the Minister of MOET./.