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MINISTRY OF EDUCATION AND TRAINING
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SOCIALIST REPUBLIC OF VIETNAM
Independence – Freedom - Happiness
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No. 15/2020/TT-BGDDT
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Hanoi, May 26, 2020
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CIRCULAR
ON
PROMULGATION OF REGULATION ON HIGH SCHOOL GRADUATION EXAM
Pursuant to Law on Education dated June 14, 2005; Law on
amendments to Law on Education dated November 25, 2009; Law on Education dated
June 14, 2019;
Pursuant to Law on Higher Education dated June 18, 2012; Law
on amendments to Law on Higher Education dated November 19, 2018;
Pursuant to Decree No. 69/2017/ND-CP dated May 25, 2017 of
the Government defining the function, tasks, powers and organizational
structure of the Ministry of Education and Training;
Pursuant to the Government's Decree No. 75/2006/ND-CP dated
August 02, 2006, elaborating and providing guidance on the implementation of a
number of articles of the Law on Education; the Government's Decree No.
31/2011/ND-CP dated May 11, 2011 on the amendments to the Government's Decree
No. 75/2006/ND-CP dated August 02, 2006, elaborating and providing guidance on
the implementation of a number of articles of the Law on Education; the
Government's Decree No. 07/2013/ND-CP dated January 09, 2013 on amendments to
Point b Clause 13 Article 1 of Decree No. 31/2011/ND-CP ;
At the proposal of the Director of Department of Quality
Control;
The Minister of Education and Training promulgates a
Circular on the Regulation on high school graduation exam.
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Article 2. This Circular comes into force as of
May 26, 2020 and supersedes Circular No. 04/2017/TT-BGDDT dated January 25,
2017 of the Minister of Education and Training on promulgation of the
Regulation of national high school graduation exam and high school graduation
assessment and Circulars on amendments to this Regulation (Circular No.
04/2018/TT-BGDDT dated February 28, 2018, Circular No. 03/2019/TT-BGDDT dated
March 18, 2019, Circular No. 08/2020/TT-BGDDT dated March 23, 2020).
Article 3. Chief of Office, Director of
Department of Quality Control, heads of relevant units affiliated to the
Ministry of Education and Training, Presidents of People’s Committees in
provinces and central-affiliated cities, Director of Department of School
affiliated to Ministry of Defense, Director of Internal Political Security
Authority affiliated to Ministry of Public Security, directors of departments
of education and training; Director of Department of Education, Science and
Technology of Bac Lieu province; Directors of universities and institutes;
Rectors of senior colleges and colleges which enroll preschool education
academic discipline shall implement this Circular./
PP. MINISTER
DEPUTY MINISTER
Nguyen Huu Do
REGULATION
ON HIGH
SCHOOL GRADUATION EXAM
(promulgated together with Circular 15/2020/TT-BGDDT dated May 26, 2020 by
Minister of Education and Training)
Chapter I
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Article 1. Scope and regulated
entities
1. This Regulation sets forth high school graduation exam
(hereinafter referred to as the Regulation), composed of sections below:
general provisions; preparation, candidates and eligibility requirements for
exam; application for the exam, responsibilities of candidates; question
paper-related practices, invigilation, marking, appeal of exam results,
remarking and review, high school graduation assessment; issuance of
certificates of complete compulsory education program, process of reporting and
storing, inspection, commendation and reward, handling unexpected situations
and violations; implementation.
2. This Regulation applies to high schools, continuing
education centers and other education institutions which apply the high school
education program or the continuing education program at high school level
(referred to as “high school”); departments of education and training,
department of science and technology (referred to as “departments of education
and training”); higher education institutions; relevant organizations and
individuals.
Article 2. Purpose and requirement
1. The high school graduation exam is aimed at: evaluating
learners’ performance according to education objectives of the high school
education program or the continuing education program at high school level
(referred to as “high school program”); using exam results for high school
graduation assessment; evaluating teaching and learning quality of high schools
and directive actions of education authorities. Higher education institutions
and vocational education institutions may use the high school graduation exam
results for enrolment purpose.
2. The high school graduation exam (hereinafter referred to
as exam) must be administered in a formal, truthful, objective and fair manner.
Article 3. Papers
The exam consists of 5 papers, including: 3 independent
papers are: Mathematics, Literature, and Foreign Language; 1 paper of natural
science (a combination of Physics, Chemistry, and Biology); 1 paper of social
science (a combination of History, Geography, and Civic Education) with respect
to students of compulsory education program at high school level or the papers
of History and Geography with respect to students of continuing education
program at high school level.
Article 4. Exam dates, exam
schedule, exam contents, types of papers and time allotted for papers/subjects
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2. Exam contents: In the high school curriculum, primarily
grade-12 curriculum.
3. Types of papers: Mathematics, Foreign Language, natural
science and social science papers shall be in multiple-choice question type
papers (hereinafter referred to as “multiple-choice paper”); Literature paper
shall be in written paper.
4. Time allotted for papers/subjects: 120 minutes for
Literature; 90 minutes for Mathematics; 60 minutes for Foreign language; 50
minutes for each subject of the natural science and social science paper.
Article 5. Qualifications of exam
officers and staff
1. To qualify as an exam officer and staff member, he/she
must:
a) have sense of morality, compliance with regulations and
responsibility;
b) be professionally proficient in exam administration; and
c) not being disciplined for violation against this
Regulation.
2. A person who has spouse, parent, child, sibling;
parent-in-law, sibling-in-law; guardian; or ward (hereinafter referred to as
“kindred”) taking the exam may not be involved in the setting of question
papers and administer the exam in the administrative division where his/her
kindred sits the exam.
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Chapter II
PREPARATION
Article 6. The National Steering
Committee
1. Minister of Education and Training shall establish the
National Steering Committee, composed of:
a) The manager: Deputy Minister of MOET;
b) Deputy managers: heads of affiliates of MOET, in which
Standing Board Deputy Manager is the Director, or Deputy Director in special
circumstance, of Quality Control Department, subject to decision of Minister of
MOET;
c) Members: heads of affiliates of MOET, heads of affiliates
of Minister of Public Security and Government Inspectorate.
2. Tasks and powers of the National Steering Committee:
a) Assist the Minister of MOET in directing and initiating
the plan with respect to administration of the exam nationwide and setting of
question papers, dispatch and printing-copying of question papers, decisions in
special circumstances in connection with question paper-related practices;
directing and examining performance of steering boards of
provinces/centrally-affiliated cities (hereinafter referred to as provincial
steering boards) and Exam Councils; approaches to problems arising during the
exam administration; report to Minister of MOET and competent authorities on
the exam administration;
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c) Establish a Team of Question Paper Dispatch and Handover
to receive, preserve, dispatch and hand over original exam paper envelopes
sealed by and from the Paper Question Setting Council to Exam Councils; the
Leader of Exam Paper Dispatch and Handover Team shall be held by a member of
the National Steering Committee; members shall be officials and public
employees of affiliates of Ministry of Education and Training and the Ministry
of Public Security;
d) Any malpractice/maladministration against this Regulation
found out in the exam period, dependent on its seriousness, shall be subject to
any of corresponding actions below (special cases shall be subject decision of
Minister of MOET): suspension of exam administration or re-administration of
exam in certain Exam Councils or nationwide; mandatory suspension and proposed
disciplinary actions against leaders of the Exam Council which compromises the
Regulation;
dd) Request the Minister of MOET to establish a Marking
Review Council and inspectorate of the National Steering Committee.
3. Tasks and powers of members of the National Steering
Committee:
a) The manager shall perform his/her tasks and powers, take
responsibility for the performance of the National Steering Committee as
prescribed in this Regulation;
b) Deputy managers, members and secretaries shall take
responsibility for their performance of tasks and powers as assigned or
authorized by the manager.
Article 7. The Provincial Steering
Committee
1. The President of the People’s Committee of province or
central-affiliated city (hereinafter referred to as province) shall establish
the Provincial Steering Committee, including:
a) The manager: leader of the People’s Committee of
province;
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c) Members: heads of divisions affiliated to Departments of
Education and Training, relevant departments and agencies and heads of the
People’s Committees of districts (hereinafter referred to as districts);
d) Secretaries: officials and public employees of Department
of Education and Training and relevant agencies in the province.
2. Tasks and powers of the Provincial Steering Committee:
a) Give comprehensive direction pertaining to preparation
and administration of the exam in compliance with this Regulation;
b) Direct, inspect relevant agencies and educational
institutions in the province to cooperate and facilitate the activities of the
Exam Council with regard to the exam administration; consider and deal with
petitions of the President of Exam Council;
c) Report the National Steering Committee and the President
of the People’s Committee of province on the exam administration and
implementation of the Regulation in the province and propose actions against
circumstances occurring in the exam administration;
d) Propose the President of Provincial People’s Committee or
competent authority to give commendation to officials, public employees or
staff who have gained achievements in exam administration or enforce discipline
on those with malpractice/maladministration against the Regulation;
dd) Implement any relevant decisions from the National
Steering Committee.
3. Responsibilities, tasks and powers of members of the
Provincial Steering Committee:
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b) Deputy managers, members and secretaries shall take
responsibility for their performance of tasks and powers as assigned or
authorized by the manager.
Article 8. Exam Council
1. An Exam Council shall be established in a province,
presided over by the Department of Education and Training (DET), to administer
the exam to all candidates in that province. Each Exam Council has Exam Places
to conduct invigilation in the exam.
2. The Director of DET shall decide to establish the Exam
Council and Boards thereof, including: Secretary Board; Printing-Copying Board;
Question Paper Dispatch and Handover Board; Invigilation Board; Script Header
Removal Board; Written Paper Marking Board; Multiple-Choice Paper Marking
Board; Written Paper Re-Marking Board; Multiple-Choice Paper Re-Marking Board.
a) Composition of Exam Council: The Chairperson is the
Director of the DET (or Deputy Director of the DET in special cases); Vice
Chairpersons are Deputy Directors of the DET and certain Specialized Managers
of the DET; members are heads of certain divisions of the DET and head masters
of high schools, in which standing member is the leader of the division tasked
with management of high school graduation exam of the DET (hereinafter referred
to as exam management division);
b) Tasks and powers of Exam Council: Receive original
question paper envelopes with seals affixed by Paper Question Setting Council
remaining intact from the National Steering Committee; print-copy question
papers; guide and direct the implementation of the Regulation; conduct
invigilation, preserve answer sheets, remove script headers, mark and remark
papers; set up groups to perform given tasks assigned by the Board leader;
announce exam results as specified in the Regulation; respond to inquiries and
handle complaints and denunciation in conjunction with the exam administration;
report on exam administration in a timely manner to the National Steering
Committee; receive and process information or evidence on
malpractice/maladministration as specified in Article 52 hereof; review the
exam administration within the scope the Exam Council is tasked with; request
commendation and disciplinary actions within its prescribed functions and
powers; report and transfer exam data to the MOET in due time; direct and take
actions against problems in the Boards of the Exam Council as per the
Regulation; preserve and ensure security and confidentiality of question
papers, answer sheets and relevant materials as per the Regulation; and report
the Provincial Steering Committee and the National Steering Committee on
circumstances beyond its competence. The Exam Council shall use the seal of the
DET;
c) The Chairperson of Exam Council shall perform his/her
tasks and powers, take responsibility for the performance of the Exam Council
as prescribed in this Regulation;
d) Boards, Vice Chairpersons and members of Exam Council
shall take responsibility for performance of tasks and powers as assigned or
authorized by the Chairperson.
3. Secretary Board of Exam Council:
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b) Tasks and powers of Secretary Board of Exam Council:
Receive and manage data of registration for the exam of the DET; assign
candidate numbers, arrange exam rooms; prepare documents and forms to be used
at Exam Places, exam rooms; receive and preserve written paper scripts and
multiple-choice answer sheets of candidates in the envelopes with the seal
remaining intact of Exam Places; hand over the envelopes of written paper
scripts with the seal remaining intact to the Script Header Removal Board;
receive and preserve written paper scripts headers of which have been removed
in the envelopes with seal remaining intact from Script Header Removal Board;
and then hand them over to Subjective Paper Marking Board; hand over
multiple-choice answer sheets in the envelopes with the seal remaining intact
of Exam Places to Objective Paper Marking Board and perform relevant practices;
receive and preserve script headers in the envelopes with seal remaining intact
from Script Header Removal Board after the written paper scripts have been completely
marked; manage documents relevant to written paper scripts and multiple-choice
answer sheets. Make a record on scores of written paper scripts (if any);
insert scores; check, analyze and compare exam results and range of scores of
papers/subjects as per regulation; manage data of exam results and perform
other tasks as assigned by the Chairperson of Exam Council;
c) Secretary Board of Exam Council may perform works in
conjunction with answer sheets only when at least two members join that works;
d) The manager of Secretary Board of Exam Council shall
perform his/her tasks and powers, take responsibility for the performance of
the Secretary Board of Exam Council as prescribed in this Regulation to the
Chairperson of Exam Council;
dd) Deputy managers, members and Secretary Board of Exam
Council shall take responsibility for their performance of tasks and powers as
assigned or authorized by the manager.
Article 9. Issuance of list of
candidates and arrangement of exam rooms
1. Issuance of list of candidates:
a) Each Exam Council (with a unique code nationwide) shall
issue lists of candidates for every Exam Place as follows: List all names of
the candidates who registered for the exam at the Exam Place in alphabetical
order and assign corresponding candidate numbers; list all names of the
candidates in alphabetical order according to every exam paper to arrange exam
rooms;
b) Each candidate has a unique candidate number. The
candidate number consists of 2 digit of Exam Council’s code and the next 6 digits
are issued in ascending order from 000001 to the end of the list of candidates
to ensure that two different candidates should not be allocated a
single candidate number.
2. Arrangement of exam rooms:
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b) Exam rooms shall be arranged by type of paper. The
maximum number of candidates in each room is 24; the minimum horizontal
distance between two candidates is 1.2 meters. Candidates taking different
languages papers, in an Exam Place, can be arranged in the same exam room but
their papers must be collected separately by type of language paper; the
listing for exam room arrangement purpose shall be made in accordance with
point a clause 1 hereof;
c) The number of exam rooms in each Exam Council shall be
numbered in ascending order;
d) Each exam room has a list of candidates and their
corresponding photos;
dd) The list of candidates of each exam session and
responsibilities of candidates prescribed in Article 14 of this Regulation must
be posted at the entrance of the exam room.
Article 10. Use of information
technology and communications devices and software
1. Exam Councils shall use a single exam management software
and multiple-choice exam marking software provided by the MOET; establish the
system of exchanging updated and accurate information between high schools and
the DETs, between the DETs and the MOET; strictly follow the process,
structure, deadline of data processing and report system as prescribed in the
MOET’s guidance of administration of national high school graduation exams.
2. The Exam Council shall clearly stipulate that members in
the Boards in clause 2 Article 8 hereof are authorized to use computers and
exam management software, multiple-choice exam marking software to perform
their assigned tasks with respect to exam administration; and obtain email
addresses and phone numbers registered with the MOET.
3. One fixed telephone shall be placed in each Exam Place
for communication with the Exam Council; one mobile phone shall be placed in a
given position in the main office of the Exam Place in case of no landline.
Every call in examination duration shall be on speaker mode and heard in public
in front of inspectors at the Exam Place. If necessary, computers can be set up
in the guardroom of the Exam Place and only online when sending quick reports
to the Exam Council in the witness of the inspectors at the Exam Place (persons
authorized to use the computer and their specific tasks shall be specified).
4. Recording and/or transmission devices are not allowed in
the invigilation, marking and remarking areas (except for devices prescribed in
Clause 3 of this Article).
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1. The Exam Council shall announce the exams results after
completely sending the data of exams results to the MOET and completely
comparing between the data sent to the MOET and the one stored in the Exam
Council.
2. The MOET takes responsibility for the management of
candidate result data and use this data for suitable purposes of the exam; the
DETs shall use this data for high school graduation assessment..
Chapter III
CANDIDATES AND ELIGIBILITY REQUIREMENTS FOR
EXAMINATION; APPLICATIONS FOR EXAMINATION; RESPONSIBILITIES OF CANDIDATES
Article 12. Candidates and
eligibility requirements for examination
1. Candidates include:
a) Students who have finished the high school program in the
year of exam;
b) Those who had finished the high school program but have
yet taken or did not pass the high school graduation exams of previous years;
c) Those who obtain high school graduation diplomas or
Diploma Level 4 of VQF/ Intermediate Professional Education Diploma now take
the exam as the basis for university and college admission;
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2. Eligibility requirements for examination:
a) Candidates prescribed in point a clause 1 of this Article
must also meet the requirements that in 12th grade their conduct
must be classified as Average and above and academic performance must not be
classified as Poor. The classification of conduct is not required for
continuing education learners in guided self-study mode and learners with no
requirements of conduct classification.
b) Candidates prescribed point b clause 1 of this Article
must obtain lower secondary graduation diplomas and also meet the requirements
that in 12th grade their conduct must be classified as Average and
above and academic performance must not be classified as Poor. A person who was
disqualified from the previous year’s high school graduation exam due to poor
academic performance in grade 12 must take the final exam for any subjects with
GPA below 5.0 (at the school in which they were in 12th grade or at
the school registered for the exam) and the new GPA meets academic performance
requirement as prescribed;
c) Candidates who have graduated post-secondary schools as
prescribed in point c clause 1 of this Article must have studied and passed a
given number of high school academic subjects as per the Law on Education and
its guiding documents of the MOET;
d) Candidates must register for the exam and submit all
required documents in due time.
3. Registration of papers:
a) For high school graduation assessment purpose: high
school candidates prescribed in point a, b clause 1 of this Article must take 4
papers, including 3 independent papers: Mathematics, Literature, Foreign
Language and 1 combined paper at the candidate’s option; continuing education
candidates prescribed in point a, b clause 1 of this Article must take 3
papers, including 2 independent papers: Mathematics, Literature and 1 combined
paper at the candidate’s option; in addition, the candidate may register for
the exam of Foreign Language paper for university and college admission
purpose;
b) Candidates prescribed in point c clause 1 hereof may
register for independent papers, combined papers or component subjects of the
combined papers at their option.
Article 13. Registration for the
exam
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a) Candidates in point a clause 1 Article 12 hereof will
register for the exam at their schools where they are in 12th grade;
b) Candidates in points b, c clause 1 Article 12 hereof will
register for the exam at given places (hereinafter referred to as exam
registration place) laid down by the DET. The head of the exam registration
place shall perform the tasks as prescribed in Article 60 hereof.
2. Application for the exam:
a) Regarding candidates in point a clause 1 Article 12
hereof, the application consists of: 2 identical application forms for the
exam; original, or authenticated copy from original, or certified copy
extracted from master register, or copy enclosed with original for comparison
(hereinafter referred to as certified copy) of high school academic transcript
or continuing education academic transcript at high school level or evaluation
report of continuing education candidate in self-study mode granted by the head
master; documents supporting the candidate’s eligibility for incentives or
privileges (if any). In order to enjoy the regional privileges, the candidate
must have the copy of their permanent residence book; 2 4x6cm photos;
b) Regarding candidates in point b clause 1 Article 12
hereof, without regard to required documents in point a of this clause, the
application for the exam shall also include: the confirmation of poor academic
performance, as mentioned in Point b clause 2 Article 12, provided by the high
school where the candidate studied for 12th grade or by the exam registration
place; a copy of lower secondary graduation diploma; a confirmation of
retention scores (if any) issued by the head master of the high school where
the candidate took the exam in the previous year;
c) Regarding high school graduates, the application for the
exam include: 2 identical application forms for the exam; a copy of high school
graduation diploma; 2 4x6 cm photos;
d) Regarding post-secondary school graduates, the
application for the exam includes: 2 identical application forms for the exam;
2 4x6 cm photos; a copy of lower secondary school graduation diploma, a copy of
learning record or academic transcript of high school academic subjects as
required in the Law on Education and its guiding documents of the MOET.
3. Deadline for submission of applications for the exam:
The deadline for submission of applications for registration
shall be stipulated in annual guidelines for administration of high school
graduation exam issued by the MOET. If any mistake or misstatement is found
after the submission deadline, the candidate must promptly inform the
headmaster of high school, the head of registration place or the manager of Exam
Place where he/she registered for the exam on the day of filling in examination
procedures for correction.
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a) Candidates will register for the exam in accordance with
requirements and guidance of the MOET;
b) Candidates will complete and submit applications for high
school graduation assessment at the given high school or registration place as
prescribed in annual guidelines for administration of high school graduation
exam issued by the MOET;
c) The head master of high school or head of registration
place shall take responsibilities for practices pertaining to instructing
candidates, collecting application forms for the exam, inserting candidate
details and candidate’s learning performance in 12th grade in the year of exam;
verifying applications for the exam and announcing disqualified candidates as
prescribed in clause 2 Article 12 hereof at least 15 days before the day of
exam; managing applications for the exam and forwarding the registration data
to the DETs;
d) The DET shall manage registration data in the province
and send the data to the MOET;
dd) The MOET shall manage the registration data nationwide.
Article 14. Responsibilities of
candidates
Every candidate has the responsibility to:
1. Register for the exam in accordance with Article 13 of
this Regulation and annual guidelines for administration of high school
graduation exam issued by the MOET.
2. Be present at a designated exam room on time as specified
in the Notice of Taking Exam to complete the exam procedures:
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b) Any mistake or error with respect to the first name,
middle name, last name, date of birth or eligibility for privileges should be
promptly reported the invigilator or the officer on duty at the Exam Place for
correction.
c) Where the ID card or another necessary document is lost,
the candidate must immediately report the manager of the Exam Place for
consideration.
3. In each examination session, the candidate shall be
present at the designated exam room on time, follow the instructions of
invigilation board and invigilators. Candidates who arrive later than 15
minutes after the official start of the exam shall not be admitted to the exam
room.
4. Follow these rules in the exam room:
a) Present the Candidate Card to invigilators;
b) Sit on the seat allotted to his/her candidate number;
c) Before doing the exam, write the candidate number and
details in the question paper, the script or the multiple-choice answer sheet,
scrap paper;
d) After receiving the question paper, carefully check the
number of pages thereof and the printing quality. Any missing, torn or blurry
pages should be immediately reported to the invigilators in the exam room
within 5 minutes from the distribution time of question paper;
dd) Refrain from communicating with or copying from
exam-mates, using authorized materials or attempting to cheat or making noise
in the exam room; raise one hand to ask for permission before saying/asking.
Stand up and openly present their opinions when allowed to speak;
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g) Stop writing immediately when the end of the exam session
is announced;
h) Protect the script and prevent other exam-mates from
misusing the answer sheet; immediately report an invigilator in a case where
any person misuses or intentionally interfere in the answer sheet;
i) Write the number of submitted pages and sign on the
acknowledgement of submission when handing in the written paper scripts.
Candidates who fail to do the papers still have to hand in their answer sheets
(for written exam) or multiple-choice answer sheets (for multiple-choice exam);
k) Refrain from leaving the exam room throughout the
allotted time given to a multiple-choice exam; may leave the exam room and area
after two thirds of the allotted time given to a written exam, and submit the
script/sheet together with question paper, scrap paper before leaving;
l) May leave the exam room, in exceptional circumstances,
with permission of invigilators and accompanied by a supervisor; in case of
medical emergency, the leave of candidates must be accompanied by the police
until the end of the exam session and subject to decision of the manager of the
Exam Place;
m) Only bring the following items into the exam room: pens,
pencils, compasses, erasers, rulers, slide rules; calculator without text
composing function and memory cards (as specified in the annual guidelines for
administration of high school graduation exam issued by the MOET); geographic
atlas of Vietnam for Geography paper (with no mark or interlineations),
published by Vietnam Education Publishing House), recording and transmitting
devices that have the function of information recording only and only receive
and transmit audio, visual signals with the support of other devices;
n) Refrain from bring the following items into the exam
room: carbon paper, correction pens, alcoholic drinks; weapons, explosives,
inflammable materials; handouts, information transmission or storage devices
that can be used for cheating in the process of examination and marking.
5. When taking a multiple-choice paper, in addition to the
rules prescribed at clause 5 of this Article, candidates must follow these
rules below:
a) Must fill in their answers on the multiple-choice answer
sheets printed in the format of the MOET; only fill in the circles of candidate
number, question paper code and answers with stray pencils; erase completely
without leaving any stray pencil mark in the old circle and fill in the
expected one, in case of changing answers;
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c) Check if the codes of the component papers in the natural
science or social science paper are the same as each other after receiving a
question paper; and promptly inform the invigilators within no more than 5
minutes after receiving such a question paper in case of different codes; put
the question paper under the multiple-choice answer sheet and only read the
question paper after the invigilator has given such a permission;
d) Check if the question paper have enough questions and
pages as stated in the beginning of the paper and all pages of the paper have
the same question code;
dd) Refrain from submitting the script before the end of the
exam session; hand in the multiple-choice answer sheet to the invigilators and
sign in two copies of acknowledgement of submission at the end of the session;
e) Only leave the exam room after the invigilators confirm
that they receive adequate number of multiple-choice answer sheets in the exam
room and permit the leave.
6. Follow the instructions of invigilators and authorized
persons at the Exam Place, in case of any unexpected situations.
Chapter IV
QUESTION PAPER-RELATED PRACTICES
Article 15. Requirements pertaining
to question papers
1. A question paper of the exam must meet the following
requirements:
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b) Ensure the conciseness, scientific and educational
properties; be framed in a clear and easily understandable language;
c) Stick to the standards of knowledge and skills of the
high school curriculum; ensure the categorization of candidates;
d) Point for each question shall be printed in the written
question paper; scores of the written papers and the multiple-choice papers are
converted into a 0-10 point scale for the whole papers and the same scale
applied to the component papers of a combined paper;
dd) The question paper shall state the number of pages (if 2
pages and above) and clearly indicate the word “HẾT" (THE END) at the end
of the paper.
2. Each question paper has one official version and backup
version that meet the requirements prescribed in clause 1 of this Article; each
version shall have marking instruction and answer key enclosed.
Article 16. Area intended for
setting and printing-copying of question papers and security requirements
1. Unpublished question paper, marking scheme, answer key,
grading scale are listed as “first decree top secret” in the list of
state secrets. The unused written backup question papers will be declassified
after the end of the exam.
2. The process of setting question papers, printing-copying
questions (referred to as question paper development) shall be conducted at an
area deemed safe and separated, and guarded from the stage of question paper
development to the end of the final session of the exam by the police force,
and equipped with fire safety and security equipment and prevention of
revelation.
3. Members joining the question paper development shall be
in total isolation status. In necessary case, with written consent of the
Chairperson of Question Paper Setting Council or the Manager of
Printing-Coyping Board, the members above are allowed to make contact with
people from outside using fixed phone on speaker mode and under the
surveillance of guards, police. The list of members joining the question paper
development shall remain confidential before, during and after the exam. Those
who work in the isolated area shall wear their badges and only work in the
assigned areas, only leave their assigned places after the end of the final
session of the exam. In special case, with written consent of the Chairperson
of Question Paper Setting Council or the Manager of Printing-Coyping Board, the
members above are allowed to leave the isolated area under the surveillance of
police (within the duration so permitted in the mentioned written consent).
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5. The process of dispatch and handover of the question
papers shall be supervised by police; the envelopes must be safely stored in
locked containers and sealed during the process of dispatch and handover.
6. Machinery and equipment in the question paper development
area, whether unused or broken, shall only be taken out of the area after the
end of the final session of the exam.
Article 17. Question Paper Setting
Council
1. Minister of MOET shall establish the Question Paper
Setting Council for the high school graduation exam ( hereinafter referred to
as the Question Paper Setting Council).
2. Composition of Question Paper Setting Council:
a) Chairperson: the head of Department of Quality Control or
the head of Department of Secondary Education;
b) Vice Chairpersons: Deputy Directors of Department of
Quality Control, heads of relevant units affiliated to the MOET and heads of
divisions and centers affiliated to the Department of Quality Control;
c) Members, secretaries: IT and technical officers who are
officials, public employees and staff of units affiliated to the MOET; in
which, the position of standing member shall be held by officials of the
Department of Quality Control;
d) Question paper setters and moderators: officials, public
employees and teachers who have worked for educational institutions or
institutes; a Question Paper Setting Team composed of a leader, paper setters
and paper moderators shall be established for each exam paper/subject;
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e) Security guards, health workers, and service staff
assigned by the MOET.
3. Working principles of Question Paper Setting Council:
a) Question Paper Setting Teams and other members of
Question Paper Setting Council shall work independently and directly with the
leader of Question Paper Setting Council; each member shall perform his/her
assigned tasks without participation in other tasks;
b) Each member of Question Paper Setting Council shall incur
personal liability for contents of question papers and ensure confidentiality
and security of the question papers within their responsibilities and in
accordance with the law on protection of state secrets.
4. Tasks and powers of Question Paper Setting Council:
a) Do setting, evaluation and proofreading of question
papers, provide marking scheme, answer key, grading scale of the official and
backup question papers;
b) Do printing-copying question papers in the format and
quantity requested by the National Steering Committee; do packing, sealing and
preserving question papers, and dispatch original question papers to the
Question Paper Dispatch and Handover Team of the National Steering Committee;
c) Ensure the confidentiality and security of the question
papers, marking scheme, answer key, grading scale in the question paper setting
area from the setting stage to the end of the final session of the exam;
d) Request the Minister of MOET to issue decisions on
commendation for or disciplinary actions against (if any) members of Question
Paper Setting Council.
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6. Members of Question Paper Setting Council shall take
responsibility for performance of tasks and powers as assigned or authorized by
the Chairperson of Question Paper Setting Council.
7. Process of setting of question papers:
a) Setting, evaluation and proofreading of question papers:
According to objectives of an assigned question paper, the respective Question
Paper Setting Team shall do the preparation and scrutiny of the question paper,
answer key, and marking scheme (official and backup); the setting and
moderation thereof shall meet the requirements as specified in Article 15
hereof;
b) With regard to multiple-choice question papers, the
standardized question bank (hereinafter referred to as Question Bank)
formulated as per regulation of the MOET is the importance source of reference,
which is located in the isolated area. The question bank shall be referred to
as follows: The secretary shall use a given software to withdraw randomly
multiple-choice questions from the Question Bank and forward them to leaders of
Question Paper Setting Teams (in the witness of the Chairperson of Question
Paper Setting Council and leaders of Question Paper Setting Teams); each leader
of Question Paper Setting Team shall assign members in the team to evaluate
every multiple-choice question; the Question Paper Setting Team shall work
together, proofread every multiple-choice question and compile them into a
question paper which meets requirements in Article 15 hereof; after the last
proofreading, the leader of Question Paper Setting Team shall sign in the
question papers and hand them over to the Chairperson of Question Paper Setting
Council; the secretary shall mix the question paper into a wide range of
different versions; after that, the Question Paper Setting Team shall check
every version of the question paper, answer key, marking scheme of written
papers and sign in every version;
c) Moderation of question papers: After the setting,
evaluation and proofreading of question papers finish, the question papers
shall undergo independent moderation; a moderator shall read and answer the
question paper, and then evaluate the question paper according to the
requirements mentioned in Article 15 hereof and propose modification and
correction when necessary; the evaluation given by the moderator shall be
reported to the Chairperson of Question Paper Setting Council and used as a
source for the Chairperson of Question Paper Setting Council to refer to during
the approval of the question paper.
Article 18. Printing-copying, dispatch
and handover of question papers at Exam Council
1. Printing-copying of question papers
a) Composition of Printing-Copying Board: The manager: the
manager of Exam Council; deputy managers: head of the DET or heads of divisions
affiliated to the MOET; members and secretaries: officials, public employees
and staff of units affiliated to the DET or high schools; security team: police
officers and security guards assigned by the provincial police and the DET;
b) Printing-Copying Board shall work together and will be
isolated from the time of unsealing the envelopes of original question papers
until the end of the final session of the exam;
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2. Process of printing-copying of question papers:
a) Proofread the original question papers, scrutinize the
print review, compare the print review with the original question paper before
printing. Any error or unclear contents in the original question paper should
be reported to the Chairperson of Exam Council to receive instruction from the
National Steering Committee;
b) Check the exact number of question papers according to
the list of candidates of each exam room, each Exam Place, each paper/subject
in order to distribute the question papers; write the name of Exam Place, exam
room number, name of paper/subject and the number of question papers on each envelope
of question papers as prescribed in clause 4 Article 16 of this Regulation
before packing;
c) Each paper/subject shall be printed/copied separately:
after printing-copying the required number of sheets, seal and pack up the
question papers for each exam room, clean up and repeat the process with other
papers/subjects. In the process of printing-copying, the quality of the copies
must be checked, the proof copies and unusable copies shall be kept and stored
as confidential documents;
d) Pack the exact number of question papers for the
paper/subject written in the envelope of question papers to ensure sufficient
quantity of question papers to each Exam Council, each exam room. Each Exam
Place shall have 01 envelope of backup question papers for each paper/subject,
with adequate codes for multiple-choice papers). After packing the question
papers for each paper/subject, the Manager of Printing-Coyping Board shall
manage both envelopes of question papers that have been packed and sealed and
disqualified copies, which are redundant, damaged, blurry, torn, dirty, or
unusable.
3. Dispatch and handover of question papers:
a) The position of the Manager of Paper Question Delivery
and Handover Board shall be held by the Manager of Exam Council, the members of
the Board and supervising police officers are assigned by the Chairperson of
Exam Council;
b) Paper Question Delivery and Handover Board shall receive
sealed envelopes from the Printing-Copying Board, and then store, dispatch and
distribute them to Exam Places;
c) The envelopes shall be stored in locked and sealed boxes,
cabinets, containers. These containers shall be guarded around the clock and
their keys shall be kept by the Manager of Paper Question Delivery and Handover
Board; the Manager of Paper Question Delivery and Handover Board may authorize,
in writing, persons in charge of dispatch group or team to keep and hand over
the keys of boxes, cabinets and containers to the Managers of Exam Places;
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Article 19. Storage and use of
question papers and storage of answer sheets/scripts at Exam Places
1. Question papers and answer sheets/scripts shall be stored
in separate cabinets. Cabinets of question papers and answer sheets/scripts
shall be made of steady material, locked and sealed (the seal must bear all
signatures of the Manager of Exam Place, inspector and police officer), the
keys shall be kept by the Manager of Exam Place. The unsealing of a cabinet
shall be witnessed by those who signed on that seal, and a record stating time
of and reason for unsealing and seal status is required.
2. The area where the question papers, answer sheets/scripts
are stored shall be guarded around the clock by the police with fire safety
guarantee. The room where the question papers and answer sheets/scripts are
stored must be safe and steady, with security cameras active all the time; with
police and guards on duty around the clock; a Deputy Manager of Exam Place who
has worked for a high school without any candidate in the Exam Place is
required to be on the guard in the room all the time when the question papers
and answer sheets/scripts have been stored. Particularly in exam dates, the
duration on guard of the Deputy Manager of Exam Place in the room where the
question papers and answer sheets/scripts have been stored shall commence from
the time when the works of an exam date finish and last until the time when the
works of the following exam date starts.
3. The envelopes for each paper/subject shall be opened for
distribution to candidates at exam rooms on time in accordance with annual
guidelines for administration of high school graduation exam issued by the
MOET.
4. The backup question papers are only used with the consent
of the Manager of National Steering Committee.
Chapter V
INVIGILATION
Article 20. Invigilation Board
1. Composition: The manager: the head of Exam Council;
Standing Deputy Manager: the head of DET, the head of exam management division
of DET; other Deputy Managers: the head of DET, the heads of certain divisions
of DET, and head master of high school; members and secretaries: heads, consultants
of divisions affiliated to DET, heads and teachers of high schools.
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a) The Manager of Invigilation Board shall be held
accountable to the Chairperson of Exam Council in terms of invigilation
practices; run the invigilation practices at the Exam Council, decide the time
when the sealed envelopes are dispatched to invigilators, and make decision to
deal with situations occurring in the exam sessions;
b) Deputy Manager of Invigilation Board, members and secretaries
shall take responsibility for their performance of tasks and powers as assigned
or authorized by the Manager.
3. The Director of DET shall, based on the number of
registered candidates at the Exam Council, facilities, and staff, set up Exam
Places in high schools and other educational institutions that meet the
requirements for administration of the exam.
a) Composition:
The Manager: the head of a high school; a Deputy Manager:
the head or dean of a high school where the Exam Place is based, in charge of
facilities; Deputy Managers: heads or dean of other high schools; secretary:
secretary of Council or a teacher of high school; invigilators: teachers of
high school or lower secondary schools in the province; supervisors: teachers
of high school: security guard, health workers, service staff: staff of the
school where the Exam Place is based and police officers, military controllers;
b) The Manager and Deputy Manager of Exam Place cannot come
from the same high school; each exam room must be placed two invigilators from
two different high schools; each supervisor shall supervise up to 3 (three)
exam rooms in a row of exam rooms; the Manager and Deputy Managers (not in
charge of facilities) of Exam Place, invigilators, and supervisors must not
perform tasks at an Exam Place with any candidate coming from the high schools
where they have worked in the year of exam;
c) The Manager of Exam Place shall initiate performance of
tasks and powers in conjunction with invigilation practices at the Exam Place
and be accountable for the performance to the Manager of Invigilation Board and
the Chairperson of Exam Council;
d) Deputy Managers, invigilators, supervisors and other
members shall perform tasks assigned by the Manager of Invigilation Board and
be accountable for such performance;
dd) For the performance of tasks at the Exam Place, the
leader of Exam Place may use the seal of the high school or educational
institution where the Exam Place is based.
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1. Based on the data of registered candidates, the Secretary
Board of Exam Council shall create the list of candidates for each exam room
(including the list of candidates’ photos); create Candidate Cards; arrange
places for candidates to complete the exam procedures.
2. On the day of completing exam procedures, the Manager of
the Exam Place shall arrange staff to instruct candidates to complete exam
procedures and inform candidates about the Regulation; record any mistakes
about candidates’ name, priorities, permanent residence area and forward such
information to the Secretary Board of Exam Council for updates on the exam
management software.
Article 22. Processing of conducting
of invigilation and responsibilities
1. Subject to assignment of the Manager of Invigilation
Board, the Manager of Exam Place shall run the invigilation practices at the
Exam Place; store and use question papers and store answer sheets/scripts at
the Exam Place; designate tasks to other members at the Exam Place. Before each
exam session, the Manager of Exam Place shall ensure unoccupied rooms in the
exam session must be locked and sealed; personal communications devices (if
any) of those on duty at the Exam Place must be kept in the guardroom therein;
do the casting lots for invigilators and supervisors to assign specific
invigilation tasks, ensure principle that one invigilator must not invigilate
more than one time in the same room in the exam; do the casting lots as to how
to assign candidate numbers in the exam room.
2. Invigilators shall be held accountable to the Manager of
Exam Place and perform the following tasks:
a) Present themselves at the Exam Place on time; during the
exam time, invigilators must not bring any personal communications devices, do
personal affairs, smoke, or consume alcoholic drinks;
b) When entry time is announced, the first invigilator shall
call the name of candidates, the second invigilator shall check the Candidate
Cards with the list of candidates’ photos to confirm the candidates' identity;
make sure that candidates sit on the right seat and check their belongings to
remove any prohibited documents and equipment as prescribed in Article 14 of
this Regulation;
c) When the next stage is announced, the first invigilator
shall receive the envelopes of question papers, the second invigilator shall
remind candidates to follow the exam regulation, write his or her full name on
the candidates’ answer and scrap papers and sign them based on the number of
candidates present (redundant papers with signatures are not allowed); guide
candidates to fold their answer papers correctly and check whether they have
written their names, numbers and other required fields before taking the test;
d) When hearing the announcement, the first invigilator
shall show the envelopes of question papers in front of candidates to let them
see that the front and the back seals remain intact and ask two of them to sign
the record confirming the condition of envelopes of question papers as
witnesses; open the envelopes of question papers and check the number of
question papers (any extra, missing sheets or mixed with other subjects' sheets
should be reported to the manager of the Exam Place for handling); distribute
the question papers to each candidate;
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e) Invigilators shall sign and write full names in extra
answer sheets/scripts and scrap papers as prescribed in point c, dd clause 1 of
this Article;
g) Invigilators shall protect question paper during the exam
session and prevent question paper leaks. After 15 minutes from the start of
the session is announced (for the independent exam and every component subject
in the combined paper), invigilators shall transfer the sealed envelope of
extra question papers to the staff member assigned by the manager of the Exam
Place;
g) Invigilators may only allow candidates to leave the exam
room until two thirds of the examination time has elapsed (in written paper
sessions) and after candidates have submitted all their answers sheet/script,
question paper and scrap papers before leaving. In case of candidates'
temporary leaving, invigilators shall inform supervisors for support;
h) In case of candidates' malpractice, invigilators shall
make a record in accordance with the regulation. In case of unusual
circumstances, invigilators shall promptly inform the Manager of the Exam
Place;
k) 15 minutes before the end of the session (for the
independent exam and every component subject in the combined paper),
invigilators shall announce the remaining time for candidates;
l) When the end of the session is announced, the first
invigilator shall require candidates to stop writing and collect their answer
sheets/scripts, even the sheet/script of any candidate whom against a record is
taken; the second invigilator shall maintain the discipline in the exam room;
the first invigilator shall call the name of candidates and receive their
answer papers. When receiving papers, the first invigilator shall count the
number of submitted answer sheet/script, ask candidates to write the number of
submitted answer sheet/script and sign 2 copies of acknowledgement of
submission. Invigilators shall ensure that all the papers have been collected before
allowing candidates to leave the room;
m) Invigilators shall put the papers in the envelope in the
increased order of candidates’ numbers. The first invigilator shall bring the
envelope, 2 copies of acknowledgement of submission, discipline record and
evidence (if any), accompanied by the second invigilator, to the secretary of
Exam Place as soon as possible after each exam session. Upon the handover, it
is required to count publicly and compare the actual number of answer
sheets/scripts and pages thereof with acknowledgement of submission and
discipline record and evidence (if any);
n) After counting and comparing, answer sheets/scripts and 1
copy of acknowledgement of submission of each exam room shall be put in the
envelope of such room; and shall be sealed by the secretary of Exam Place and
the two invigilators on the spot. One seal shall be put on at the middle of the
left, right and middle edges of the bag. The Manager and secretary of Exam
Place who do the counting and comparing process shall sign and write full names
in the seal. Two invigilators shall sign on the edge between the seal and the
bag and affix the overlapping stamp on the seal. Then, apply transparent tape
around the length of the edge of the envelop and cover it with the sealing tape;
Secretary of Exam Place and two invigilators clearly state their full names and
sign the handover minutes; the other copy of acknowledgement of submission
shall be kept outside, and submitted together with the sealed envelope and
sealed invigilation dossier.
3. When invigilating multiple-choice papers, in addition to
those provisions prescribed in this article, invigilators shall perform the
following tasks:
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b) Distribute multiple-choice answer sheets and instruct
candidates to fill in required fields;
c) Distribute question papers to candidates; each candidate
in the same exam room shall receive a question paper with different code; in
case of component papers of the natural sciences and social sciences combined
papers, candidates shall receive papers with the same code for each
paper/subject. When distributing the question papers, invigilators shall ask
candidates to check the codes of the question papers then put the papers under
the multiple-choice answer sheet and only read the question papers after the
invigilator has given permission to do so. When the last candidate has received
the question papers, invigilators shall allow candidates to turn up the
question papers, write and fill in the question code field in the answer sheet
and write the received question code in 2 copies of acknowledgement of
submission;
d) In case of combined papers, one multiple-choice answer
sheet is for all component subjects. The question papers for the component
papers are distributed based on the subjects’ schedule: each component test
shall be completed in the given time; right after the end of each
paper/subject, invigilators shall collect the question papers and scrap papers
of candidates who take exam on that subject and distribute the papers of the
following subject as scheduled;
dd) Invigilators shall not collect question papers and scrap
papers from candidates who take independent papers and component subject:
Biology, Civic Education of the combined paper;
e) Invigilators shall not collect the multiple-choice answer
sheets before the end of the exam. When collecting the answers sheets,
invigilators shall ensure that the question code written and filled in on
candidate’s answer sheet and the 2 copies of acknowledgement of submission must
be the same with the printed code on the question paper distributed to the
candidate;
g) Invigilators shall hand over the envelope with all the
multiple-choice answer sheets organized in the increased order of candidates’
numbers and 1 copy of acknowledgement of submission containing all candidates’
signatures and distributed question codes to the Manager of Exam Place or the
person assigned by the Manager of the Exam Place. The other copy of
acknowledgement of submission shall be kept outside of the envelope and will be
handed together with the sealed envelope and sealed invigilation dossier.
4. Supervisors shall be held accountable to the Manager of
Exam Place and perform the following tasks:
a) Supervise the performance of invigilators and other
members at the assigned area;
b) Supervise the candidate who is allowed by the invigilator
to leave the exam room; remind invigilators, security guards, police
officers, medical staff of their duties and take records against those who have
committed maladministration;
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d) Ask invigilators to take a record against any candidate
who has committed malpractice (if any); work with inspection team on inspecting
and dealing with malpractice/maladministration.
5. Security guards, police officers, military controllers
(hereinafter referred to as security members) shall be held accountable to the
Manager of Exam Place and perform the following tasks:
a) Those who assigned to protect any area shall protect the
assigned one and refrain from coming to other areas;
b) Security members must not allow unauthorized persons to
enter the assigned area, must not leave the position and do personal affairs
whilst on duty, must not enter the exam room or communicate with candidates;
c) Security members shall report to the Manager of the Exam
Place about incidents occurring during the exam time for timely action;
d) Police officers sent to support the Exam Council shall
have the additional duty of escorting and protecting the safety of question
papers and answer sheets/scripts.
6. Medical staff shall be held accountable to the Manager of
Exam Place and perform the following tasks:
a) Be ready at all times in the assigned area by the Exam
Council to handle candidates' sickness or emergencies;
b) When the Manager of Exam Place informs any candidates
with sickness, medical staff shall provide treatment as soon as possible or if
necessary, refer the sick candidate to hospital with the escort of supervisors
and police officers; the medical staff is forbidden to take advantage of the
examination and treatment provided on the spot to commit the maladministration.
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1. The dispatch and handover of answer sheets/scripts from
the Exam Place to the Exam Council shall be subject to decision of the
Chairperson of Exam Council; be joined by the Manager of Exam Place and police
officers throughout the process of dispatch and handover; upon handover
process, the seals of envelopes shall be checked and a record bearing all
signatures of involved people is required.
2. The Chairperson of Exam Council shall adopt measures to
ensure security of answer sheets/scripts as prescribed in clause 3 Article 18
hereof; police officers and the Manager, Deputy Manager, Secretary of Exam
Council shall observe and protect the room where answer sheets/scripts have
been kept around the clock.
Chapter VI
MARKING
Article 24. Marking area
1. The marking process of each Exam Council is conducted in
up to 2 assigned areas; in which, each Marking Board shall mark papers in a
single area. The marking area shall meet security and safety requirements, be
fully equipped with fire safety devices and under the surveillance of guards
around the clock; the places to mark and to store written paper scripts must be
arranged near each other; multiple-choice answer sheets shall be kept in a room
where they are going to be marked or in a room solely intended for keeping
multiple-choice answer sheet, depending on the actual condition there.
2. The rooms with cabinets, boxes, containers in which
papers are stored shall be locked and sealed; the seal must bear all signatures
of the key keeper, inspector and police officer. The keys of rooms where answer
sheets/scripts are stored shall be kept by the managers of Marking Boards; the
keys of cabinets, boxes or containers in which envelopes of written paper
scripts are stored shall be kept by Secretary of Exam Council who perform tasks
at Written Paper Marking Board; the keys of cabinets, boxes or containers in
which envelopes of multiple-choice paper answer sheets are stored shall be kept
by the Leader of Secretary Team affiliated to Multiple-Choice Paper Marking
Board. The rooms where answer sheets/scripts are stored, multiple-choice answer
sheets and written paper scripts are marked, Secretary Board of Exam Council
and Secretary Team of Marking Board perform their tasks, in the marking area,
must be equipped with fire safety devices, surveillance cameras in active and
police officers and guards around the clock. The rooms where answer
sheets/scripts are stored and marked and cabinets, boxes and containers where
envelopes are stored shall be opened and closed in the presence of police
officers, inspectors, and also recorded in logbook.
3. Members of the Marking Board, on entering and leaving the
marking area, must not bring any devices for information recording and
transmission, copying documents, any personal papers, correction pen, pencil
and other types of pen that are not allowed by the Marking Board.
Article 25. Script Header Removal
Board
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a) Composition: The manager: shall be held by the head or
member of Exam Council; deputy managers: shall be held by heads of divisions of
the DET, heads of high schools; members: officials and public employees of the
DET, heads and teachers of high schools, police officers, security guards,
medical staff, service staff;
b) Tasks and powers of Script Header Removal Board: Receive
written paper scripts in sealed envelopes of Exam Places from Secretary Board
of Exam Council; remove script headers and keep them confidential; seal and
store answer sheet headers as per regulation on confidentiality throughout the
marking duration until the marking of written paper scripts finishes; hand over
answer sheets/scripts, headers of which have been removed, in sealed envelopes,
to Secretary Board of Exam Council; hand over answer sheet headers, in other
sealed envelopes, to Secretary Board of Exam Council after the marking of
written paper scripts finishes. The process of removal of answer sheet headers
for remarking written paper scripts shall be done in a similar manner as above;
c) Script Header Removal Board shall work independently with
other Boards of Exam Council, under direct steering of the Chairperson of Exam
Council; only do works related to answer sheets/scripts with presence of at
least 2 members of Script Header Removal Board; those in Script Header Removal
Board may not join as members of Written Paper Marking Board and Written Paper
Re-Marking Board;
d) The Manager of Script Header Removal Board shall perform
his/her tasks and powers, take responsibility for the performance of the Script
Header Removal Board as prescribed in this Regulation to the Chairperson of
Exam Council;
dd) Deputy managers, members of Script Header Removal Board
shall take responsibility for their performance of tasks and powers as assigned
or authorized by the Manager.
2. The header removal area must meet security and safety
requirements and be fully equipped with fire safety devices and under
surveillance of police officers and guards around the clock; be equipped no
device used for recording and transmitting information and image; those in
Script Header Removal Board must not bring any communications device to this
area.
3. Method: The Chairperson of Exam Council shall decide the
method of removal of script headers. Header numbers shall be generated randomly
from a software to ensure every script of candidate (with equivalent candidate
number) shall have one single header number. The generation of header numbers
shall be done in the isolated area in the witness of inspectors.
a) Removing headers in one round: Script Header Removal
Board must be completely isolated during the process of removal of headers
until the marking of written paper scripts finishes; the Manager of Script
Header Removal Board shall, in person, do the generation of header numbers
using a supporting software of the MOET;
b) Removing headers in two independent rounds: Script Header
Removal Board must be completely isolated during the process of removal of
headers of each round; members of the Board shall be split into two teams:
Header Remover Team round 1 and Header Remover Team round 2; two teams shall
work independently and entirely isolated from each other. Header Remover Team
round 1 only may leave the isolated area after Header Remover Team round 2 has
been isolated. Header Remover Team round 2 must be completely isolated while on
duty until the marking of written paper scripts finishes. The Leaders of Header
Remover Team round 1 and 2 shall, in person, do the generation of header
numbers using the supporting software of the MOET.
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a) After completing the removal of script headers, the
Manager of Script Header Removal Board shall hand over the written paper
scripts, headers of which have been removed, to the Manager of Secretary Board
of Exam Council; the Chairperson of Exam Council shall decide to hand over
answer sheets/scripts at once or according to marking progress;
b) Script headers shall be stored by Script Header Removal
Board and only be handed over to the Manager of Secretary Board of Exam Council
after the marking of written paper scripts finishes.
Article 26. Written Paper Marking
Board
1. Composition:
a) The Manager of Written Paper Marking Board: the head of
Exam Council; Deputy Managers of Written Paper Marking Board: heads of
divisions of DET and high schools, in which, Standing Deputy Manager is the
head of Exam Management Division or Lower Secondary School of DET;
b) A Deputy Manager whose field of expertise falls in the
subject area of the written paper shall hold the position of Lead of Subject
Marking;
c) Written Paper Marking Board shall have at least two
Marking Teams under management of Lead of Subject Marking; each Marking Team
shall have a Leader and examiners, who are officials, public employees and
teachers teaching the subject area of the written paper to be marked; members
of Secretary Board and Script Header Removal Board are not allowed to mark
papers;
d) Police officers, security guards, medical staff and
service staff.
2. The Manager of Marking board shall run the marking
practices and be held accountable to the Chairperson of Exam Council for the
marking process, progress and quality; have powers to replace or dismiss any
member who is deemed irresponsible or has committed maladministration or has
made many mistakes in performing their assigned tasks; conduct examination or
verification upon occurrence of any incident.
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4. Lead of Subject Marking shall be held accountable to the
Chairperson of Exam Council and the Manager of Written Paper Marking Board for
the management and process of marking of written paper scripts of Exam Council
in compliance with the Regulation; and perform the following tasks:
a) Plan the marking schedule; receive scripts and assign
tasks to examiners;
b) Before marking, the Lead of Subject Marking shall work
with the members to discuss the application of marking scheme, answer key and
grading scale, and hold a review of the team’s performance;
c) Propose the Manager of Written Paper Marking Board to
replace or dismiss any member who is deemed irresponsible, has made many
mistakes or has committed maladministration;
d) After marking process, the Lead shall hold a review of
the team’s performance.
5. Leader of Marking Team shall help Lead of Subject Marking
manage and run the marking practice in each Team and perform the tasks assigned
by the Lead.
6. Members of the Written Paper Marking Board shall perform
tasks assigned by the Manager of the Board and comply with provisions in this
Regulation; examiners shall comply with orders of their Leader and the Lead.
Article 27. Marking of scripts
1. General provisions concerning marking of scripts:
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b) The Secretary Board of Exam Council will deliver the
envelope of scripts with headers removed and the record of scores to the Lead
of Marking Subject;
c) The Lead of Marking Subject shall gather all Leaders of
Marking Teams, examiners to announce the Regulation, discuss the marking
scheme, and grade at least 10 scripts so as to withdraw experience and reach a
consensus on application of the marking scheme; then conduct the marking
through two independent rounds in two separated rooms;
d) The envelope of scripts shall be handed over to an
examiner who is chosen by casting lot.
2. First-round marking:
a) The Lead of Subject Marking shall hand over envelopes of
scripts to examiners by casting lot;
b) Before marking, examiners shall check every script to
make sure that they have received sufficient pages and headers as written on
the envelope and cross out any blanks left on the paper. Examiners must not
mark any script made of material different from the paper used for the exam;
c) In case of missing pages, headers, answers written on
scrap papers or unspecified papers, papers with handwriting of two people,
answers written in two different colors and more or in red color, answers
written in pencil or any note, drawing that have no related meaning to the
exam, torn or intentional marking, examiners shall transfer these scripts to
the Leader of Marking Team, who will forward these scripts to the Lead of
Subject Marking for consideration;
d) In the first-round marking, except for the cross out
strokes in blank areas, examiners must not write anything on the candidates’
scripts and the envelope. Scores for each question, total score and comments
(if any) shall be written on the record of scores for each written paper. On
the record, examiners shall write and sign their full name. After finishing
marking one envelope, examiners shall bring that marked envelope to the Leader
of Marking Team, who will forward it to the Lead of Subject Marking for
continuing forward to the Secretary Board of Exam Council.
3. Second-round marking:
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b) The second-round marking examiners shall mark directly
onto the candidates’ scripts and write the marks on the record of scores.
Scores for each part of an answer shall be written in the margin next to the
marked part, then the total score for each answer and for the whole paper shall
be written in the scores areas. Examiners shall write their full names and sign
at all required areas in every page of the candidate’s script;
c) After finishing one envelope, the examiner shall bring
this envelope to the Leader of Marking Team, who will forward this to the Lead
of Subject Marking for further forward to the Secretary Board of Exam Council.
4. Processing scores and taking record of marking
Members of the Secretary Board of Exam Council, the Lead of
Marking Subject, the Leader of Marking Team and examiners shall compare
the scores and proceed as follows:
a) The final score after two rounds of marking:
Situation
Solution
The difference in two total scores or in the component
scores (except the case of miscalculating total scores) is less than 1.0
point.
Two examiners shall reach a consensus on the final score
and then write the final score, examiners' full names and sign on all scripts
of the candidate.
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Two examiners shall discuss and take a record to inform
the Lead of Marking Subject the final score (the results on the records of
scores or the total score part on the paper shall not be changed), write the
final score and examiners’ full names, sign on all pages of the candidate’s
script. If two examiners cannot reach to an agreement on the final score, the
Lead of Marking Subject will be the one to decide the final score, write the
score and sign on the script.
The difference in two total scores or in the component
scores (except the case of miscalculating total scores) is more than 1.5
point.
The Lead of Marking Subject shall hold the third-round
marking with the evaluation written directly on the script in different
color.
b) The final score after two rounds of marking:
Situation
Solution
If the scores of two in three times are the same
The Lead of Marking Subject shall take the same score of
two times marking as the final score, write the final score and examiners’
full names, sign on all pages of the candidate’s script.
If the differences in the scores of three times are
varied: up to 2.5 points.
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If the differences in the scores of three times are
varied: more than 2.5 points.
The Marking Board shall work together for the final
decision. Examiners and the Lead of Marking Subject shall write the final
score, examiners' full names and sign on all pages of the candidate's script.
The score of this marking is the official score of the paper.
5. Inputting scores of written paper:
a) Score Input Team is affiliated to Secretary Board of Exam
Council, the position of Leader is held by the head or member of Secretary
Board of Exam Council; Score Input Team consists of at least two sub-teams,
each sub-team shall have at least three members;
b) Score Input Team shall input scores of written paper in
two independent rounds provided that each round is undertaken by a different
sub-team on the marking software in the witness and observation of inspectors.
Article 28. Multiple-Choice Paper
Marking Board
1. Composition of Multiple-Choice Paper Marking Board:
a) The Manager shall be the leader of the Exam Council;
b) Deputy Managers shall be heads of divisions of the DET
and high schools:
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d) Secretary Team, composed of: Leader: a Deputy Manager of
Multiple-Choice Paper Marking Board; other members: officials and public
employees, and teachers under management of the DET and high schools;
dd) Supervision Team, composed of: Leader: a Deputy Manager
of Multiple-Choice Paper Marking Board; other members: officials and public
employees, and teachers under management of the DET and high schools;
e) Police officers, security guards, medical staff and
service staff.
2. The Manager of Multiple-Choice Paper Marking Board shall
run the marking practices and be held accountable to the Chairperson of Exam
Council for the marking process, progress and quality; have powers to replace
or dismiss any member who is deemed irresponsible or has committed
maladministration or has made many mistakes in performing their assigned tasks;
conduct examination or verification upon occurrence of any incident at the
request of the Supervisor Team.
3. Deputy Manager of Multiple-Choice Paper Marking Board
shall perform the tasks as assigned by the Manager.
4. Marking Team shall carefully read the manual of
multiple-choice paper marking software provided by the MOET and use it to mark
multiple-choice answer sheets.
5. Secretary Team is tasked to help Manager of
Multiple-Choice Paper Marking Board to prepare documents, forms and records for
marking of multiple-choice answer sheets; receive answer sheets from the Exam
Council; seal and unseal the envelopes; store answer sheets whilst they have been
kept in the room where they have been marked.
6. The Supervision Team shall work independently from other
Teams of Multiple-Choice Paper Marking Board. The Supervision Team shall
continuously supervise the process of marking and storage of multiple-choice
answer sheets at the room as per the Regulation. Any suspicion shall be
promptly reported to the Manager of Multiple-Choice Paper Marking Board for
suspension of the marking process and the Manager of Multiple-Choice Paper Marking
Board shall verify and take actions before resuming the marking process.
7. Members of Multiple-Choice Paper Marking Board shall
comply with the assignments given by the Manager as per the Regulation.
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1. General principles for marking of multiple-choice answer
sheets:
a) Members of Multiple-Choice Paper Marking Board, any
person in charge in the area where multiple-choice answer sheets are marked
must not bring any pencil, eraser and other forbidden items as per the
Regulation into the marking room; and must not make any correction or
interlineations/omission in the multiple-choice answer sheets of candidates in
any form and for any reason;
b) Members of Multiple-Choice Paper Marking Board shall
strictly comply with the marking process as prescribed; any suspicion shall be
promptly reported to the Leader of Multiple-Choice Paper Marking Board for,
together with the Supervision Team, taking a record, and then report it to the
Manager of Multiple-Choice Paper Marking Board for further action;
c) Multiple-choice answer sheets must be marked by a
specialized software provided by the MOET, from the scanning stage to the time
when the score of the answer is given;
d) Only paper codes in the files prescribed by the MOET
shall be used;
dd) During the processing and marking process,
Multiple-Choice Paper Marking Board shall promptly update and report to the
MOET as prescribed.
2. Processing multiple-choice answer sheets:
a) Scanning: Scan multiple-choice answer sheets by
envelopes, check every envelope in the software and seal it when it is done.
After scanning all envelopes/the multiple-choice answer sheets of Exam Council,
all scans automatically encrypted by the software shall be copied to 2 CDs/DVDs
(hereinafter referred to as CDs) with the same content;
b) Recognizing scans: After recognizing all scans of
multiple-choice answer sheets of Exam Council, all scans automatically
encrypted by the software shall be copied to 2 CDs/DVDs (hereinafter referred
to as CDs) with the same content;
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d) In each step in points a, b, c hereof, the 2 CDs with
same content must be sealed under supervision of the Supervisions Team, police
and recorded in writing; only 1 CD is sent to the Department of Quality Control
affiliated to the MOET for management and the other CD is sent to the
Chairperson of Exam Council for storage and next step is only proceeded when
the Chairperson of Exam Council approves to do so. It is required to seek
approval from the National Steering Committee to use these CDs.
3. Marking: After completing the works in clause 2 hereof,
Multiple-Choice Paper Marking Board shall unseal the CD containing data of
marking of multiple-choice answer sheets of the MOET, take a record of unsealing
and input data into the multiple-choice paper marking software under
supervision of police and Supervision Team; mark and count up to 0.25 for each
paper and component subject of the combined paper; only use the codes of
papers/subjects in the files as prescribed by the MOET; during the process, the
Exam Council must promptly update and report to the MOET. <0}
4. As soon as the marking is completed, the official files
and test results (exported from the software in the format required by the
MOET) shall be copied to 2 same CDs/DVDs, which shall be sealed under
supervision of the Supervision Team and the police, and recorded in writing. 1
CD shall be sent to the Department of Quality Control affiliated to the MOET
and 1 CD shall be kept by the Chairperson of Exam Council for update into the
database of the exam management software and storage.
5. The marking of multiple-choice answer sheets shall be
performed as per requirements and procedures prescribed in this Article. Any
problem arising must be recorded in writing and reported to the Provincial
Steering Board or the National Steering Committee for consideration.
Article 30. Marking assessment of
written papers
1. The Manager of Written Paper Marking Board shall
establish a Marking Assessment Team, composed of: The leader: to be held by
Deputy Manager of Written Paper Marking Board and examiners. The examiner must
not, concurrently, perform other tasks in the Written Paper Marking Board and
Secretary Board of Exam Council.
2. Tasks and powers of the Marking Assessment Team:
a) Evaluate at least 5% of the amount of scripts which was
already marked in round 1 or round 2 according to the progress of marking each
paper/subject and at the request of the Manager of Written Paper Marking Board;
each script undergoing marking assessment shall be marked by an assessment
examiner following first-round marking process as specified in clause 2 Article
27 of this Regulation;
b) At the end of the marking assessment session or if
necessary, the Leader of Marking Assessment Team shall gather the result and
report to the Manager of Written Paper Marking Board for suitable adjustments
in the marking process to ensure a fair, objective and serious marking process;
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3. the Manager of Written Paper Marking Board shall decide
whether or not a dialogue between the examiners and the assessment examiners
should be held.
Article 31. Score management
1. After the marking of all subjects is completed, the
Chairperson of Exam Council shall approve the exam scores, report and send all
exam data to the Department of Quality Control affiliated to the MOET for
storage and comparison. The official files and test results shall be copied to
02 CDs, which shall be sealed under supervision of the supervision team and the
police and the process shall be recorded in writing. 01 CD shall be held by the
Chairperson of Exam Council and 01 CD shall be sent by to the Department of
Quality Control.
2. In order to ensure the accuracy of exam score data, the
MOET shall use the CD containing the exam scores sent by the Exam Councils to
update in the system; Exam Councils shall use the CD kept at the Exam Council
to the exam management software and compare them thereafter. After every Exam
Council completes the comparison and make all necessary preparations, the exam
scores shall be published as prescribed.
3. After approving and sending the exam scores to MOET, the
Chairperson of Exam Council shall direct the Secretary Board of Exam Council to
printing score certificates of candidates (in the format designed by MOET),
signing and sending those certificates to high schools or places where which
candidates registered to take the exam. Each candidate shall receive one score
certificate with one unique code.
4. Any documents related to the scores shall be sealed and
stored by the Chairperson of Exam Council.
Chapter VII
REMARKING AND REVIEWING
Article 32. Remarking Board
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2. Tasks of Re-Marking Boards:
a) Written Paper Re-Marking Board: Check for scoring errors
such as wrong calculation of score, writing down wrong score; re-mark the
papers as requested by candidates;
b) Multiple-Choice Paper Re-Marking Board: Double check
errors in marking process of multiple-choice answer sheets; check for technical
defects; re-mark the papers as requested by candidates;
c) Submit the re-marked papers to the Chairperson of Exam
Council for decision.
3. The re-marking process shall be conducted in a place
meeting all requirements in Article 24 hereof.
Article 33. Re-marking procedures
1. Candidates can request for re-marking by sending
re-marking application to the registered Exam Place.
2. The high school where a candidate registered shall
receive that candidate’s re-marking application within 10 days from the day of
score announcement. Within 15 days from the deadline for submission of
re-marking application, the Exam Council shall post and send the re-marked
score to the candidate.
3. Before sending the answer sheet/script to be re-marked to
the Re-Marking Board, the Secretary Board of Exam Council shall perform these
following tasks:
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b) Collect all the scripts/sheets to be re-marked of a
paper/subject and put them into one or several envelopes, write the number of
scripts/sheets and pages thereof on each envelope;
c) Regarding written paper scripts: Hand scripts of
candidates applying for re-marking to Answer Script Header Removal Board for
removing script headers; hand scripts with removed headers and forward them to
Written Paper Re-Marking Board for remarking;
d) The handover of scripts between Secretary Board of Exam
Council and Written Paper Re-Marking Board shall be done as prescribed in
Article 27 hereof; the handover of multiple-choice answer sheets must accompany
with the acknowledgement of submission.
4. Re-Marking Scripts: Each script shall be re-marked by two
examiners as prescribed in Article 27 of the Regulation and with the ink color
different from the ink color already used to mark previously. Any work related
to the re-marking shall be joined by at least two members of Written Paper Re-Marking
Board under supervision of the inspector. The re-marking score of scripts shall
be decided by the Secretary Board of Exam Council as follows:
a) If the exam scores of the two re-marking examiners are
the same, that score will be the re-marking score and the examiners shall sign
on the remarked script;
b) If the exam scores of the two re-marking examiners are
not the same, that script shall be handed to the Manager of Written Paper
Re-Marking Board for forwarding to the third examiner to re-mark directly with
different ink color;
c) If the exam scores of the two in three re-marking
examiners are the same, the agreed score will be the re-marking score. If the
exam scores of all three re-marking examiners are not the same, the Manager of
Written Paper Re-Marking Board shall take the average of the exam scores and
round to the nearest one hundredth as the final score; the examiners shall sign
on the re-marked script;
d) If the difference in the re-marking score and the marking
one is 0.25 point, the final score will be the re-marking one. In case the
difference is from 0.5 points and above, a dialogue between the examiners and
re-marking examiners shall be held (meeting minutes is required). Any
misconduct shall be reported to the Manager of Written Paper Re-Marking Board
for consideration.
5. Re-marking multiple-choice answer sheets:
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b) Compare every answer filled in the multiple-choice answer
sheet and the image scanned in the computer; in case of any discrepancy, the
cause thereof must be discovered; and then print the scores from the software
before and after correction;
c) The re-marking score data shall be exported from the software
and copied into 2 same CDs, sealed under supervision of the Supervision Team,
the police and recorded in writing, with the signature of the Manager of
Multiple-Choice Paper Re-Marking Board; 1 CD shall be sent to Department of
Quality Control affiliated to the MOET; 1 CD shall be handed to the Chairperson
of Exam Council for update to the database of the exam management software and
storage;
d) When the re-marking is completed, Multiple-Choice Paper
Re-Marking Board shall make a final record bearing signature of the Manager and
all members, Supervision Team;
dd) The Supervision Team shall supervise all stages of the
re-marking of multiple-choice answer sheets in a direct, regular and
uninterrupted manner.
6. Re-marked scores shall be sent to the Manager of
Multiple-Choice Paper Re-Marking Board in order to seek decision from the
Chairperson of Exam Council. The Chairperson of Exam Council shall update
scores of candidates after re-marking into the exam management software as
prescribed by the MOET; report and send data to Department of Quality Control
affiliated to the MOET.
7. The Exam Council shall print score certificates after
re-marking and send them to candidates whose scores are adjusted; as well as
revoke and cancel the score certificates issued before re-marking.
Article 34. Marking review
1. In case of necessity, the Minister of MOET shall
establish a Marking Review Council to mark all or some of the marked
scripts/sheets, or examine the remarked scores of one or several Exam Councils.
2. Marking Review Council of the MOET: The Director of the
Department of Quality Control shall hold the position of the Manager; Deputy
Directors of units affiliated to MOET shall hold the position of Deputy
Managers; members, secretaries of this Council are heads, specialists of units
affiliated to MOET and qualified officials, lecturers and teachers.
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4. The review score of the Marking Review Council shall be
the official score for the reviewed script.
5. The Chairperson of Marking Review Council shall decide
whether or not a dialogue between the examiners, re-marking examiners and
review examiners shall take place.
6. The Marking Review Council of MOET shall use the seal of
the Department of Quality Control.
Chapter VIII
HIGH SCHOOL GRADUATION ASSESSMENT AND ISSUANCE OF
CERTIFICATES OF COMPLETE COMPULSORY EDUCATION PROGRAM
Article 35. Exemption from Foreign
Language paper in high school graduation assessment
1. Eligible entities:
a) Members in the national team for the International
Olympiad of Foreign Languages in accordance with the decision of the Minister
of MOET;
b) Those who have required certificates in accordance with
annual guidelines for administration of high school graduation exam issued by
the MOET.
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3. Those who choose not to be exempted from Foreign Language
paper shall take the exam and his/her score will be used for the graduation
assessment in the same way of non-exempt candidate’s case.
Article 36. Exemption from all
papers of the exam
1. A person chosen to become a member in the national team
for the International or Regional Olympiad of academic subject shall be exempt
from all papers of the high school graduation examination if he/she:
a) is chosen in the second semester of 12th
grade;
b) has his/her conduct classified as Good and academic
performance classified as Good or above in the 12th grade; and
c) is named in a list of exemption of the MOET.
2. A person chosen to become a member in the national team
for the International or Regional Olympiad of engineering or arts shall be
exempt from all papers of the high school graduation examination if he/she:
a) is chosen in the second semester of 12th grade;
b) has his/her conduct classified as Average and academic
performance classified as Average or above in the 12th grade; and
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3. People suffering from extremely severe disabilities and
severe disabilities as prescribed in clause 1, clause 2 Article 3 of the
Government’s Decree No. 28/2012/ND-CP dated April 10 2012; revolutionary
activists infected with chemical toxins with the degree of impairment from 61%
and above; offspring of revolutionary activists infected with chemical toxins
with the degree of impairment from 61% and above must satisfy the following
requirements:
a) In the case of disabled students who follow the general
education program: They must finish the high school program and meet the
requirements as prescribed in clause 2 Article 12 of this Regulation to take
the exam; and have the certificate of disability issued by the competent
authority;
b) In the case of disabled students who do not meet
the requirements of the general education program: They shall have the
certificate of the implementation of the individual education plan each year at
high school level approved by the headmaster of the school at which they
studied; and have the certificate of disability issued by a competent
authority;
c) In the case of revolutionary activists and their children
infected with chemical toxins: They must finish the high school program and
meet the requirements as prescribed in clause 2 Article 12 of this Regulation
to take the exam; and have the certificate of infection with chemical toxins
with the working capacity loss from 61% and above issued by a competent
authority.
Article 37. Cases of exception in
graduation recognition
1. Candidates who meet the requirements prescribed in
Article 12 of this Regulation may be granted an exception of graduation
recognition in the following cases: Those who have an accident, get sick or get
into unexpected situations during 10 days before the exam or being unable to
take the exam because of the mentioned reasons at the first day of exam.
a) Conditions for granting exception: Academic performance
and conduct in 12th grade shall be classified as Good and above;
b) Required documents in the application: The admission and
discharge notes of hospital of district level and above are required in the
case of sickness and having an accident; records for unexpected situations
verified by the local People’s Committee are required in the case of getting
into unexpected situations. Proposal record of exception in graduation
recognition of the high school at which the candidate registered for the exam
and proof of academic performance and conduct in 12th grade.
2. Those who have an accident, get sick or get into
unexpected situations after taking at least one test and being unable to take
the rest of the exam or volunteering for taking the rest of the exam after
their recovery.
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b) Required documents in the application: application for
granting exception; the admission and discharge notes of hospital of district
level and above are required in the case of sickness and having an accident;
records for unexpected situations verified by the local People’s Committee are
required in the case of getting into unexpected situations and proof of
academic performance and conduct in 12th grade.
3. Athletes who are eligible for exception of graduation
recognition as per Article 5 of Decree No. 36/2019/ND-CP dated April 29, 2019.
4. Procedures:
a) Candidates shall submit the application of granting
exception to the head of units at which candidates registered for the exam in
no more than 7 days after the end of the final paper. The head of the unit
shall receive and transfer candidates’ applications of granting exception to
DETs;
b) The council of graduation recognition shall consider and
grant exception for qualified candidates prescribed in Clause 1 and 2 of this
Article.
Article 38. Retained scores
1. Candidates' scores are retained as follows: Candidates
who took all required papers in the last year exam but have not been qualified
to graduate and have no record of score disposal can reuse any score that was
marked from 5.0 and above for the relevant paper or component subject in the
combined paper in the following year exam to be qualified for high school
graduation assessment.
2. Those who choose not to use the retained score shall take
all papers and his/her scores will be used for the high school graduation
assessment in the same way for candidates without retained scores .
Article 39. Bonus points
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2. Group 2 : Candidates shall receive 0.25 point as bonus if
they are one of the following subjects:
a) Continuing education candidates who are war invalids,
sick soldiers, those receiving the same benefits as war invalids, sick soldiers
with the degree of impairment under 81%;
b) Children of war invalids, sick soldiers; those who are
receiving the same benefits as war invalids, sick soldiers with the degree of
impairment under 81% , Hero of the People’s Armed Force, Hero of Labor;
children of Vietnamese Heroic Mother, Hero of the People’s Armed Force, Hero of
Labor;
c) Ethnic minority candidates;
d) Kinh ethnic people, foreigners who has registered of
permanent residency for 3 years and above (up to the date of the exam) and live
in extremely disadvantaged communes, border communes, former revolution bases
under the cover of program 135, extremely disadvantaged communes in coastal
areas and islands specified in current regulation by the Prime Minister; live
in extremely disadvantaged communes in Zone I,II,III of mountainous areas and
highlands specified in current regulation by the Committee of Ethnic Minority
Affairs; study at high schools located outside the urban districts area of
central-affiliated cities for at least two thirds of high school time;
dd) Those who are infected with dioxin, children of those
infected with dioxin, children of revolutionary activists infected with
chemical toxins, those who have deformities, malformations, working capacity
loss as a result of exposing to chemical toxins certified by competent
authorities;
e) Continuing education candidates whose age is 35 and above
at the time of the exam.
3. Group 3 : Candidates shall receive 0.5 point as bonus if
they are one of the following subjects:
a) Minority ethnics people who live in extremely
disadvantaged communes, border communes, former revolution bases under the
cover of program 135, extremely disadvantaged communes in coastal areas and
islands specified in current regulation by the Prime Minister; live in
extremely disadvantaged communes in Zone I,II,III of mountainous areas and
highlands specified in current regulation by the Committee of Ethnic Minority
Affairs; study at high schools located outside the urban districts area of
central-affiliated cities for at least two thirds of high school time.
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c) Children of war invalids, sick soldiers; those who are
receiving the same benefits as war invalids, sick soldiers with the degree of
impairment from 81% and above.
4. Candidates with more than one benefit shall only enjoy
the most beneficial one.
5. Bonus point policy for other beneficiaries specified in
current law will be decided by the Minister of MOET.
Article 40. Extra points
1. Students participating in contests and other activities
shall receive the amount of extra points as follows:
a) Get individual prizes in the contest of sciences for
excellent 12th-graders: Win first, second, third prize in the national contest
or first prize in provincial contests: +2.0 points; get consolation prize in
the national contests or second prize in provincial contests: +1.5 points; Get
third prize in provincial contests: +1.0 points;
b) Get individual or team prizes in practical contests of
Physics, Chemistry, Biology; arts, sports contests, exhibitions of national
defense education, science and engineering contests, international
letter-writing competitions held by education units cooperating with other
relevant units from provincial level and above for high school students.
Individual prizes: Win first, second, third prize in the national contests ,
first prize in provincial contests or gold medal : +2.0 points; get consolation
prize in the national contests, second prize in provincial contests or silver
medal : +1.5 points; bronze medal : + 1.0 point. Team prizes: Extra points only
awarded to candidates with team prizes at national level; the number of
players, athletes, actors in the team shall be referred to the rules provided
by each prize’s organizers; the amount of extra points awarded for individuals
in a team prize shall be the same with the individual prize specified in this
point;
c) Candidates with prizes from several contests shall only
receive the highest extra score for the highest prize.
2. High school students, continuing education students who
have to undergo conduct assessment, continuing education students who are
following a program that combines both intermediate vocational training and
secondary education and have the vocational training certificate issued by the
DET, educational institutions and vocational training institutions shall be
eligible for extra points according to the classification of their vocational
training certificates as follows:
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b) “Good” for Vocational Certificate, “Good” and “Average
Good” for Diploma Level 4 of VQF/ Intermediate Professional Education Diploma:
+ 1.5 points;
c) “Ordinary”: +1.0 point.
3. Continuing education students who have foreign language
and/or informatics certificates in accordance with regulations by MOET during
high school: +1.0 point for each certificate.
4. In case of having several certificates qualified for
getting bonus as prescribed in this clause, the maximum amount that candidates
can receive is 4.0 extra points.
5. If extra points specified in point a, b, c of this clause
were gained during high school time, they shall be retained and added later to
the final score for graduation assessment.
Article 41. Grade-point average for
graduation assessment
1. Grade-point average for graduation assessment: consists
of scores of papers for high school graduation assessment as prescribed in
point a clause 3 Article 12 of this Regulation, bonus points, extra points (if
any) and the grade-point average of 12th grade, score of each paper/subject
will be converted into scale 1-10.
a) The grade-point average (GPA) for high school students is
calculated as follows:
GPA for graduation assessment =
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+
(GPA of 12th grade) x 3
+
Bonus point (if any)
4
10
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b) The graduate point average (GPA) for continuing education
students is calculated as follows:
GPA for graduation assessment =
Total score of 3 papers
+
Total extra score (if any)
+
(GPA of 12th grade) x 3
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Bonus point (if any)
3
4
10
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Article 42. High school graduation
recognition
1. Candidates who meet the requirements of taking the exam,
have no discipline record at the level of score disposal and above, have all
papers and component subjects in combined papers scored greater than 1 point in
scale 1-10 and have the grade-point average for graduation assessment from 5
and above are qualified to be recognized as high school graduates.
2. Candidates who meet the requirements of taking the exam
and have the grant of exemption from all of papers as prescribed in Article 36
of this Regulation shall be recognized as high school graduates.
Article 43. Graduation Assessment
Council
1. The Director of DET shall establish the Graduation
Assessment Council with the following composition:
a) The President: head of the DET;
b) Vice presidents: the managers of Examination, Secondary
Education and Continuing education departments of the DET;
c) Members: heads, specialists, employees of units
affiliated to the DET, heads of high schools.
2. The Graduation Assessment Council shall organize the
graduation assessment process for qualified candidates in accordance with this
chapter.
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1. Request for high school recognition includes:
a) Documentation on information used for high school
graduation assessment;
b) List of qualified candidates for approval;
c) List and applications of candidates with exception,
exemption or graduated after re-marking or adjusting candidates’ information;
d) CD with exam data;
dd) Other related documents;
e) Other documents in accordance with MOET guidance per
annum.
2. Procedures for high school graduation recognition:
a) The Director of DET shall approve high school graduation
recognition regarding eligible candidates and be responsible for his/her
approval to the MOET;
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c) The temporary certificate of high school graduation shall
be signed by the headmaster of high school and its validity is remained until
the candidate receives the official one;
d) DETs shall send the list of graduates to MOET after the
end of the exam for management.
Article 45. Issuance and management
of high school diplomas
1. Candidate specified in points a, b clause 1 Article 12 of
this Regulation shall receive the high school diploma if he/she meets the
requirements of graduation.
2. Director of DET shall direct and manage the issuance of
high school diploma and its copies, other documents related to the bonus
points, privileges or score retention in accordance with the regulation of the
MOET.
Article 46. Issuance of certificates
of complete compulsory education program
1. A student who is prescribed in points a, b clause 1
Article 12 of this Regulation and is qualified for taking the exam but has not
taken the exam or fails to meet the graduation recognition requirements will be
issued with a certificate of complete compulsory education program.
2. The power to issue and form of certificate of complete
compulsory education program are stipulated in the Decision No.
39/2008/QD-BGDDT dated August 22, 2008 of the Minister of MOET.
3. The management, use of blank certificate, issuance,
modification, revocation, cancellation, issuance of certified copies from master
register concerning certificates of complete compulsory education program shall
be done in the same manner as if they are diplomas or certificates as
prescribed in Circular No. 21/2019/TT-BGDDT dated November 29, 2019 of the
Minister of MOET.
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5. The issuance of certificates of complete compulsory
education program shall apply from July 1, 2020.
Chapter IX
REPORT AND STORAGE
Article 47. Report
1. Each DET shall assign a group of officials and public
employees to gather information, statistics before, during and after the exam,
prepare necessary documents and report in accordance with regulations.
2. The report procedure is stipulated in annual guidelines
for administration of high school graduation exam of MOET.
Article 48. Storage of exam data
From the last date of the exam, education authorities shall
keep the following:
1. The MOET shall keep the list of recognized graduates from
DETs permanently.
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a) Keep the following permanently: documentation of exam
scores; documentation of information used for high school graduation
assessment; the list of recognized graduates; books of issued high school
diplomas;
b) Keep the following for 12 months: Decisions on
establishment of the Provincial Steering Committee, Exam Council and other
relevant boards; summary report and statistics of the exam; records of the Exam
Council; other documents that is relevant to the exam; decisions on
establishment of Re-Marking Board, summary report, the list of scores after
re-marking and other relevant documents; discipline report (if any); other
documents in accordance with MOET guidance per annum; data storage devices
(hardware, memory cards) of surveillance cameras used in the exam and the server
used for marking of multiple-choice papers;
c) Keep the following for 24 months: Candidates'
scripts/answer sheets and relevant marking portfolios; application of
candidates with exception, exemption from the exam, candidates’ claims or
handling of complaints.
3. High schools shall keep applications for the exam of
candidates for 12 months. The original academic transcripts and other
certificates attached in registration application shall be returned to
candidates by high schools after the announcement of graduation assessment
result.
Chapter X
INSPECTION, COMMENDATION, HANDLING UNEXPECTED
SITUATIONS AND VIOLATIONS
Article 49. Exam inspection
1. The Chief Inspector of MOET shall decide the
establishment of inspectorates that will inspect the preparation and
administration of the exam and inspect stages of the exam in administrative
divisions; in necessary cases, the establishment of inspectorates shall be
subject to decision of the Minister of MOET.
2. The Chief Inspector of province shall establish inspectorates
to inspect stages of the exam in the administrative divisions, subject to
direction of the President of the People’s Committee of province.
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4. The MOET shall provide guidelines for inspection of the
exam as per the law.
Article 50. Commendation
1. Eligible entities: Officials, lecturers, teachers,
students and staff with excellent performances during the exam shall be
commended.
2. Forms of commendation:
a) Those with good performances in the exam shall be
commended in the meeting of Question Paper Setting Council or Exam Council and
the units where they work or study will be informed about their performances;
b) Those with good performances in the exam shall receive
certificates of merit awarded by Director of DET;
c) Those with good performances in the exam shall receive
certificates of merit awarded by the Minister of MOET, Presidents of provincial
People’s Committee, Chief of the General Staff of People's Army of Vietnam.
3. Application and procedures: The National Steering
Committee and Provincial Steering Committee, Question Paper Setting Council,
Exam Council and relevant units shall consider and decide to grant rewards
within their authorities or propose higher competent authorities to reward
officials, lecturers, teachers, students and staff with excellent performance
during the exam.
4. Funds for commendation shall be set aside from the
sources used for administration of the exam.
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1. Any mistakes found in question papers during the process
of printing-copying and invigilation shall be promptly reported to the National
Steering Committee for handling by the manager of Exam Council.
2. Any unexpected situations concerning question papers must
be reported to the Steering Committee for consideration.
3. The National Steering Committee shall take entire
responsibilities for handling the case of question paper leakage. When it is
officially concluded that a question paper is leaked, the National Steering
Committee shall suspend the exam session of that leaked paper/subject and use
backup question paper to administer that paper/subject at an appropriate time
after the final scheduled session of the exam.
Article 52. Receiving and handling
information and evidences of malpractice/maladministration
1. Recipients of information and evidence of
malpractice/maladministration:
a) The National Steering Committee, Provincial Steering
Committees;
b) The Manager of Exam Council, the Manager of Exam Place;
c) Provincial inspectors, education and training inspectors.
2. Evidences of malpractice/maladministration which have
been verified shall prevail as a basis for actions against wrongdoers.
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a) Candidates, members of Exam Councils and citizens are
encouraged to detect and report any malpractice/maladministration;
b) Those who detect any malpractice/maladministration shall
promptly report to the competent authorities specified in clause 1 of this
Article for further actions;
c) Those who have an evidence of
malpractice/maladministration shall promptly report to the competent
authorities specified in clause 1 of this Article for further actions. The process
of receiving and handling reports on malpractice/maladministration shall be
done in accordance with law on denunciation;
d) Those who provide information, evidence of
malpractice/maladministration shall be responsible to the law for the
authenticity of that information/evidence and have no intention of exploiting
this to cause negative impact on the exam.
4. Any entity receiving information, evidence of misconduct
or malpractice/maladministration shall perform the following tasks:
a) Receive the information, evidence in accordance with the
regulation; protect the evidence and verify the authenticity of received ones
and propose competent authorities to take actions against this
malpractice/maladministration;
b) Promptly initiate measures to prevent misconduct and
malpractice/maladministration as per regulation;
c) Handle misconduct and malpractice/maladministration in
authority or report the situation to competent agencies for handling and
announce the result of handling those who committed misconduct or
malpractice/maladministration;
d) Remain the information and identification of the
providers confidential.
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1. Individuals joining administration of the exam who are
officials and public employees and have committed acts of maladministration
(detected in or after the exam) shall be suspended from performing exam-related
tasks and disciplined by their employers as per the law on officials and public
employees as follows:
a) Reprimand is issued with those who commit acts of
maladministration for the first time severity of which is below the ones
specified in point b, c, and d;
b) Warning is issued for those who commit one of the
following acts of maladministration: Allow candidates to cheat, bring handouts
and prohibited items specified in point n, clause 4 Article 14 of this
Regulation; fail to follow the marking scheme when marking papers or make
multiple errors in calculating scores; set question papers with content beyond
the content of high school program prescribed in clause 2 Article 4 of this
Regulation; send data in wrong format, wrong deadline or not in accordance with
the regulation of the MOET;
c) Depending on the seriousness of the acts of
maladministration, downgrade of pay step or pay grade, dismissal or transfer is
issued for those who commit one of the following acts of maladministration: Set
wrong question papers/subjects; write the answers for candidates or instruct
students to answer during the exam; take one candidate’s script/answer sheet to
another candidate; cheat at marking, fail to follow the marking scheme, boost
or lessen scores of a candidate;
d) Dismissal or request for criminal prosecution is issued
for those who commit one of the following acts of maladministration: Bring the
question papers out of the examination area or bring the answers from outside
to the exam room during the exam; leak out, buy or sell the question papers;
leak out the number of headers; make alternation, interlineations or omission
in candidate’s script/answer sheet; intentionally alter the written scores on
scripts/sheets, marking reports or list of scores; swap candidates’
scripts/sheets, headers or scores; alter candidates’ academic transcripts,
applications.
dd) Those who lose the scripts/answer sheets of candidates
during the process of gathering, dispatch and storing, marking or commit other
acts of maladministration during the administration of the exam shall be
disciplined in the corresponding form of punishments specified in this Article
according to the severity of their violations.
2. Officials who do not join the administration of the exam
but commit one of the following acts: Engage in impersonation to take the exam
for other candidates, bring the question papers out of the exam room and
provide candidates with answers, spreading falsified information about the
exam, cause disturbances within the examination area shall face administrative
sanctions and request of dismissal.
3. If a person who takes part in the organization of the
exam or relevant processes is not an official or public employee and commits
any act of maladministration specified in point b, c, d, dd clause 1 of this
Article during or after the exam, he/she shall face administrative sanction
from the competent authority and being handled in accordance with law on labor;
suspension of study or retention (in case he/she is a student).
4. The application of the forms of handling mentioned at
clause 1, 2 ,3 of this Article shall be decided by the competent authority
in accordance with regulations. In addition to the forms of handling mentioned
above, competent authorities may ban those who commit maladministration from
performing tasks relevant to the exam for 1-5 years.
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Any act of malpractice committed by a candidate shall be
recorded, handled and the final result of handling will be informed to him/her.
1. Reprimand:
a) for those who commit the following act of malpractice for
the first time: peek at others' papers or communicate with other candidates;
b) Reprimand shall be decided by the invigilator and
recorded in writing.
2. Warning:
a) Warning is issued for those who commit one of the
following acts of malpractice: Have been reprimanded for the first time but
still continue committing an act of malpractice at reprimand level; swap
scripts/answer sheets or scrap papers with other candidates; copy other
candidates or let other candidates copy their scripts/answer sheets;
b) Warning shall be subject to decision of the invigilator,
record shall be made in writing and enclosed with evidence (if any).
3. Suspension of taking the exam:
a) Suspension of taking the exam is issued for those
who commit one of the following acts of malpractice: Have been warned for the
first time but still commit acts of malpractice at reprimand or warning level;
bring prohibited items specified in Article 14 of this Regulation into the exam
room. bring the question papers out of the examination area or bring the
answers from outside to the exam room during the exam; write or draw on the
answer paper any content that has no relevance to the exam; threaten officials
or other candidates;
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4. Score deduction
a) A candidate who is reprimanded for a paper will have 25%
of total score of that paper deducted;
b) A candidate who is warned for a paper will have 50% of
total score of that paper deducted;
c) A candidate who has a script with special symbol detected
during the marking will be have 50% of total score of that script deducted;
d) Scripts will be marked with 0 (zero) in the following
cases: The candidate’s script is copied from any unauthorized handouts; the
candidate hands in two scripts for one paper or one component subject; the
script is written in two different styles of handwriting and above; answer is
written on scrap paper or other kind of paper that is not in the format
specified by the MOET;
dd) Candidate who is suspended shall be marked 0 (zero) for
the suspended paper/subject and not allowed to continue taking the exam;
e) The application of score deducting specified in point c
and d of this clause shall be approved by the Manager of Written Paper Marking
Board on the basis of report sent by the Lead of Marking Subject.
5. Score cancellation is issued in the following cases: The
candidate who has two papers marked with 0 (zero) as the exam scores of
committing acts of malpractice specified in point d clause 4 of this Article;
write or draw on the script any content that has no relevance to the paper;
allow someone to impersonate the candidate to take the exam, or engage in
impersonation to take the exam for someone else; make alternation,
interlineations and omission to the script/answer sheet after submission;
submit a script/answer sheet of someone else as their own. Director of DET is
responsible for the decision of score cancellation on the basis of report sent
by the Chairperson of Exam Council.
6. A candidate who commits one of the following acts of
malpractice shall have their exam paper scores annulled and be reported to the
regulatory body for further sanctions as per the law:
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b) Submit invalid diplomas or certificates;
c) Allow someone to impersonate the candidate to take the
exam, or engage in impersonation to take the exam for someone else in any
manner;
d) Cause disturbances ; threaten officials or other
candidates;
dd) Submit the invalid score certificate.
7. In case of acts of malpractice with criminal signs,
education authorities shall request competent authorities for criminal
prosecution in accordance with law; in other cases, depending on the nature and
extend of the malpractice, corresponding form of handling specified in this Article
shall be applied.
Article 55. Verify and handle
complaints of acts of malpractice after the disbandment of Exam Council
The process of verifying and handling complaints of acts of
malpractice after the disbandment of Exam Council is conducted in accordance
with law on complaints.
Chapter XI
IMPLEMENTATION
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1. Direct the administration of the exam.
2. Establish the National Steering Committee to direct the
administration of the exam.
3. Direct the inspection of the implementation of the
Regulation.
4. Develop question papers for annual exam.
Article 57. Responsibilities of
provincial People’s Committees
1. Direct the administration of the exam in the province.
2. Establish the Provincial Steering Board; approve the plan
and budget for administration of the exam proposed by the DET; direct and give
tasks to the DET and relevant agencies of the province, the People’s Committees
of districts concerning administration of high school graduation examination to
ensure strict implementation of the Regulation and guiding documents issued by
the MOET.
Article 58. Responsibilities of the
DET
1. Direct and inspect the process of teaching and
classifying students’ academic performance and conduct at high schools.
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3. Advise the Provincial Steering Committee to administer
the exam in accordance with the regulation and guidance of MOET.
4. Organize the process of exam registration, manage
candidates’ applications, and prepare necessary facilities for the exam;
cooperate with relevant units in conducting the exam for candidates who study
Foreign Language subject under pilot program permitted by the MOET and then
using the exam score in high school graduation assessment.
5. Establish, direct and manage the performance of Exam
Council and its boards; conduct training for examination staff; direct
education establishments to prepare necessary facilities for the exam.
6. Report to the Provincial Steering Committee on the
process of conducting the exam and any unexpected situation during the exam
7. Hand over score certificates to candidates.
8. Conduct high school graduation assessment; direct the
issuance of temporary high school graduation certificates, high school
graduation diplomas and certificates of complete compulsory education program;
publish score range of papers/component subjects, compare average scores of
papers/component subjects with GPA of equivalent subjects in the 12th
grade of high schools in the province.
9. Promptly reward or enforce discipline examination staff
or candidates according to the granted authority; propose competent authorities
to reward or enforce discipline examination staff in accordance with the exam
regulation and law; store the data of the exam in accordance with regulation.
10. Cooperate with the Department of Finance and relevant
agencies in seeking approval from the People’s Committee of province for the
budget of the exam administration.
Article 59. Responsibilities
of School Department (Ministry of National Defense)
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2. Director of the School Department shall have the same
responsibility as a Director of a department of education and training in
organization and management of the national high school graduation exam.
Article 60. Responsibilities
of high schools
1. Complete teaching the high school program as appointed by
the local DET, conduct reviews for students, instruct students to get their ID
cards in no later than the first semester of 12th grade; examine and classify
the academic performance of self-study candidates appointed by the DET.
2. Receive candidates’ applications for registration,
re-marking application; verify the applications of the school's students;
complete the list of registered candidates and send the data to the local DET;
print, sign and send examination notices to candidates.
3. Train and inform the exam regulation to staff, teachers,
students ; provide facilities in good condition to support the Exam
Council in case being chosen as an Exam Place or marking or re-marking
place.
4. Receive the re-marking request of candidates, form the
list of re-marking requests and send to the DET; send the scores certificate to
candidates who registered to take the exam at the same place.
5. Issue temporary high school graduation certificates and
certificates of complete compulsory education program.
6. Store the data of the exam in accordance with the
regulation.
7. Compare the average scores of papers/component subjects
with GPA of equivalent subjects in the 12th grade of students in the
high school as the basis for make fundamental changes in teaching and studying
in the school.
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1. Establish or participate in inspectorates in stages of
the exam under direction of the Minister of MOET; ensure necessary condition
for public employees and lecturers of higher education institutions to perform
their tasks.
2. Perform the tasks relevant to administration of the exam
assigned by the Minister of MOET./.