|
MINISTRY
OF EDUCATION AND TRAINING
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|
THE
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
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|
|
No.
28/2023/TT-BGDDT
|
Hanoi,
December 28, 2023
|
CIRCULAR
ON
PROMULGATION OF THE REGULATION ON DISTANCE EDUCATION AT HIGHER EDUCATION LEVEL
Pursuant to the Law on Education
dated June 14, 2019;
Pursuant to the Law on Higher
Education dated June 18, 2012; Law on amendments to the Law on Higher Education
dated November 19, 2018;
Pursuant to Government's Decree
No. October 24, 2022 of the Government regulating the functions, tasks, powers
and organizational structure of the Ministry of Education and Training;
Pursuant to Decree No.
99/2019/ND-CP dated December 30, 2019 of the Government on elaboration of and
guidelines for the Law on amendments to the Law on Higher Education;
At the request of the Director
of the Department of Higher Education;
The Minister of Education and
Training promulgates a Circular on promulgation of the Regulation on distance
education at higher education level.
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Article 2. This Circular
comes into force as of February 12, 2024, applicable to distance education
courses at higher education level after the effective date of this Circular.
This Circular supersedes Circular
No. 10/2017/TT-BGDDT dated April 28, 2017 of the Minister of Education and
Training on promulgation of the Regulation on distance education at higher
education level.
Article 3. Chief of the
Ministry Office, Director of the Department of Higher Education, heads of
relevant units under the Ministry of Education and Training; directors of
universities and institutes; principals of colleges; principals or directors of
schools of regulatory agencies, political organizations, socio-political
organizations, and the people's armed forces; relevant organizations and
individuals shall this Circular./.
PP.
MINISTER
DEPUTY MINISTER
Hoang Minh Son
REGULATION ON
DISTANCE
EDUCATION AT HIGHER EDUCATION LEVEL
(Issued together with Circular No. 28/2023/TT-BGDDT dated December 28, 2023
of the Minister of Education and Training)
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GENERAL PROVISIONS
Article 1. Scope and regulated
entities
1. This Regulation provides for
distance education at higher education level, including: general regulations;
formulation of teaching plans and teaching organization; academic performance
assessment and degree awarding; implementation.
2. This Regulation applies to
higher education institutions, schools of regulatory agencies, political
organizations, socio-political organizations, and the people's armed forces
that are allowed to provide education at higher education level (hereinafter
referred to as training institutions); organizations and individuals related to
distance education at higher education level.
3. This Regulation is the basis for
training institutions to develop and promulgate detailed regulations on the
organization and management of distance education at higher education level and
the degree awarding applicable at training institutions (hereinafter referred
to as training institution's regulations).
4. This Regulation does not apply
to the organization of distance education programs at higher education level with
degrees awarded by foreign educational institutions (including joint training
programs with foreign countries) according to regulations on foreign
cooperation and investment in the field of education).
Article 2. Interpretation of
terms
For the purposes of this
Regulation, these terms below shall be construed as follows:
1. “distance education” means a
form of training in which at least 50% of the total academic load of the
training program is carried out in one or a combination of the following
distance education modes: Computer network and Telecommunications, Mail
correspondence, Radio and Television.
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3. “Mail correspondence” uses mail
or post office to transmit information between lecturers and learners.
4. “Radio - Television" uses
broadcasting media, including radio programs or television programs to transmit
information between lecturers and learners.
5. “distance education system of a
training institution” is a comprehensive system including the following basic
components: department of training organization and management; documents on
distance education; distance education program; distance education materials;
lecturers, learning support staff, and school administrators; remote teaching
and learning management system; inspection and evaluation system; technical
support system.
Article 3. Distance education
program and study duration
1. Distance education program is a
training program that is applied to the full-time study of the corresponding
academic discipline of the training institution (hereinafter referred to as the
full-time study) that is adjusted and described specifically in the detailed
outline of each module to suit the distance education mode in terms of teaching
- learning methods, teaching - learning duration, academic performance
assessment, which mainly uses Computer network and telecommunications mode.
2. The distance education program
has a standard learning plan for the whole course according to varied learning
progresses to orient learners, in which the total time according to the
standard learning plan for the whole course is not shorter than the full-time
study.
3. For learners who take bridge
programs and whose accumulated credits have been exempted, maximum time limit
for them to complete a course shall be determined by deducting the amount of
study time corresponding to the completed academic load from the study duration
according to the standard learning plan of the whole course.
4. Training programs must be
announced to learners before admission and at the start of the course; changes
relevant to training programs shall be made in accordance with existing
regulations and announced before adoption and mitigate the negative impact on learners.
Every year, training institutions shall review, evaluate and update their
distance education programs.
Article 4. Distance education
materials
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2. Distance education materials include
core study materials and supplementary study materials necessary for the
education.
3. Core study materials shall
ensure full and complete academic contents provided and conveyed to learners to
enable their self-study to the extent of being relevant to the following modes
of distance education:
a) Computer network and
Telecommunications: Core study materials are electronic learning materials and
digital learning materials;
b) Mail correspondence: Core study
materials are printed materials, including textbooks compiled for distance
education, reference books, study and research manuals, workbooks, and examination
and test manuals;
c) Radio - Television: Core study
materials are radio and television programs.
4. Supplementary study materials
furnish learners with detailed information to guarantee a deep and complete
understanding of contents in core study materials.
5. The principal or director of a
training institution (hereinafter referred to as the principal) organizes the
development, appraisal, and approval of distance education materials before delivering
distance education in accordance with this Article 5 and the regulations of the
Ministry of Education and Training on the compilation, selection, appraisal,
approval, and use of teaching materials and higher education textbooks. Every
year, the training institution shall review, evaluate, and update learning
materials to meet professional and technical requirements.
Article 5. Minimum requirements
for delivery of distance education program
1. Distance education systems of training
institutions have been completely constructed with all components mentioned in
clause 5 Article 2 of this Regulation.
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3. The distance education program
has been developed, evaluated, and issued according to regulations on training
program standards; develop, evaluate, and promulgate training programs for
higher education levels of the Ministry of Education and Training; training program
standards issued by the Ministry of Education and Training and the provisions
of this Regulation.
4. The distance education
department must manage and supervise the following: the teaching and learning
process; the amount of time allotted for interaction between lecturers and
learners, between learners and learners; exams, tests, assessments and awarding
of degrees. The specialized leading unit in the distance education program is
also the specialized leading unit in the full-time program.
5. The system of examination and
academic performance assessment must ensure objectivity and honesty; evaluate
the learning process, evaluate the end of the module and subject; control and
authenticate learners' learning progress through their studies, test scores, exam
results, and performance on assigned tasks in their programs.
6. The training institution’s
regulations must comply with this Regulation and other relevant laws.
7. The team of lecturers, learning
support staff, and school administrators are sufficient in terms of quantity,
quality, qualifications and structure; have been trained in skills, teaching
methods, and distance education management.
a) Full-time lecturers must comply
with regulations on training program standards and relevant training program
standards issued by the Ministry of Education and Training. Full-time lecturers
with doctoral degrees who are responsible for presiding over the development
and implementation of training programs and presiding over teaching the program
according to regulations on opening academic disciplines and training program
standards of the Ministry of Education and Training are required to directly teach
the distance education program;
b) Up to 30% of the academic load
of distance education program is delivered by visiting lecturers; and is
increased to up to 50% when and only when the visiting lecturer is a full-time
lecturer of the joint training partner as prescribed in Article 7 of this
Regulation and delivers at least 20% of the academic load of distance education
program
8. Facilities, equipment, libraries,
and study materials must be adequately provided in order to deliver distance
education, in specific:
a) Having technical rooms spacious
enough to install distance education equipment and staff rooms with enough space
and providing necessary amenities for administrators, learning support staff,
and lecturers;
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c) Having the technical systems
used for delivering distance education: Providing information related to the distance
education; storing and transmitting the contents of distance education
programs to learners; supervising, managing, and assessing the learners through
their learning process; storing and securing information on learning activities
and student’s learning timeline and personal files in accordance with current
legal regulations and training institution regulations on archives and information
security; connecting information between learners, lecturers, and
administrators through information technology systems;
d) Having libraries or e-libraries
providing the number of books, textbooks, reference materials and specialized
digital adequate to assist learners in their learning and studying activities;
dd) Having enough core study
materials and supplementary study materials for the first 2 years of the
distance education program and have a plan to build and develop core study
materials and supplementary study materials for the remaining units of study for
the remaining years of the entire course so that the institution has adequate learning
materials suitable for a specific distance education mode at least 1 year (12
months) before the start of the new school year.
9. Meeting requirements on
information technology application in online training for higher education of
the Ministry of Education and Training.
10. There is a distance education
project developed for each specific training program, which describes in detail:
the need for opening distance education; full preparation of minimum
requirements to deliver distance education, solutions and roadmap as prescribed
in this Article; risk prevention and response plans to protect rights of learners,
lecturers, the training institutions, and relevant parties. The school council
or university council decides on the distance education policy based on the
proposal of the principal and the opinion of the scientific and training
council of the training institution. The principal approves the project and
decide on distance education based on appraisal opinions and assessment of the
level of actual response against the minimum requirements for delivering
distance education laid down by the scientific and training council of the
training institution.
Article 6. Suspension of
distance education activities
1. A training institution is
suspended from distance education activities when there is a conclusion from a
competent authority about the training institution's violation in one of the
following cases:
a) Make autonomy decisions on distance
education when one of the minimum requirements for distance education is not
met as prescribed in Article 5 of this Regulation;
b) Failure to maintain compliance
with one of the minimum requirements for distance education delivery which
affects the quality of training as prescribed in Article 5 of this Regulation;
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2. The Ministry of Education and
Training may impose a suspension of distance education activities for a
duration of 6 months to 1 year on training institutions found by competent
agencies to have violated Clause 1 of this Article which affects the training
quality. The suspension decision must clearly define the reasons, scope,
suspension duration, and public announcement on the means of mass media.
3. Training institutions subject to
suspension of distance education as prescribed in Clauses 1 and 2 of this
Article must take measures to safeguard the legitimate rights and interests of
learners, lecturers, learning support staff, and school administrators of
training institutions.
4. After the period of suspension
of distance education, if the cause leading to the suspension is remedied, and
the training institution fully meets the minimum requirements to deliver
distance education according to this Regulation, the principal may approve
resumption of distance education and report it to the Ministry of Education and
Training.
5. Distance education programs with
an approved project and decision will have their approval automatically expire
if the training institution fails to enroll students or has been unable to
enroll learners for three consecutive years.
Article 7. Training locations
1. Teaching and learning activities
take place at training institutions, branches of training institutions, or joint
training partners; practical activities, internships, practical experiences,
self-study, self-research and online teaching may take place outside training
institutions, branches of training institutions, or institutions involved in
joint training.
2. Joint training partners are higher
education institutions, colleges, post-secondary schools, continuing education
centers, vocational education centers - continuing education centers, schools
of regulatory agencies, political organizations, socio-political organizations,
and people's armed forces that meet requirements pertaining to pedagogic
environment, facilities, equipment, libraries, and laboratory equipment, practice,
internship, and school administrators to deliver distance education programs.
3. Responsibilities of the leading
training institution:
a) Formulate specific regulations
on distance education coordination; appraise quality assurance conditions of the
joint training partner;
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c) Manage training quality. In case
the joint training partner does not meet the quality assurance requirements
according to the regulations of the module or training program, the learners
must be transferred to the leading training institution or another qualified joint
training partner for further education as prescribed and protect learners’
rights;
d) Take legal liability for execution
of the training cooperation contract; implement regulations on enrollment and
training; protect legitimate rights for lecturers and learners throughout the
process of training delivery.
4. Responsibilities of the joint training
partner:
a) Sign a training cooperation
contract with the leading training institution;
b) Ensure adequate facilities for
training; participate in management, teaching, administration of exams and tests
according to agreement between the two parties;
c) Take legal liability for
execution of the training cooperation contract; implement regulations on
enrollment and training; protect legitimate rights for lecturers and learners
throughout the process of training delivery at the joint training partner.
Chapter II
FORMULATION OF TEACHING PLANS AND TEACHING
ORGANIZATION
Article 8. Teaching and learning
plan, study registration
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2. Study registration are done in
accordance with Clauses 1, 2, 3 and Point b, Clause 4, Article 7 of Circular
No. 08/2021/TT-BGDDT.
Article 9. Organization and
management of distance education
1. Distance education programs are
delivered using a credit-based system. Other requirements on teaching and
learning organization are set out in Clauses 1 and 3, Article 8 of Circular No.
08/2021/TT-BGDDT.
2. Deliver distance education at
joint training partners in accordance with Article 7 of this Regulation.
3. Assign lecturers and learning
support staff to deliver distance education programs in accordance with Clause
7, Article 5 of this Regulation.
4. Organize online teaching and learning
in accordance with regulations on information technology application in online
training for higher education of the Ministry of Education and Training.
5. Provide learners, lecturers,
administrators, and learning support staff with: knowledge and skills about
distance teaching and learning; information about training programs, learning
resources, testing and assessment tools; opportunities to participate in career
counseling, guidance sessions, and internship programs.
6. Effectively operate the
technical support system to help learners easily access learning resources,
connect learners with learners, learners with lecturers, and support lecturers
in checking, monitoring, and evaluating the level of learner's progress.
7. The delivery of distance
education must ensure interaction between learners and lecturers, between
learners and learners; ensure at least 4 core study activities below: attending
class sessions, tutorial sessions, thematic discussions and seminars; learning
from core study materials and supplementary study materials; engage in learning
activities and complete assessment exercises; seek advice and direct questions
to lecturers.
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9. The training institution’s
regulations elaborate the assignment of lecturers, feedback from learners,
disclosure of responsibilities and rights of lecturers, learners, academic
departments, and related administrators; regulations on personal information
protection and academic data security.
10. Other regulations on learners
are set out in Article 15, Article 16, Article 17, Article 18, Article 19 and
Article 20 of Circular No. 08/2021/TT-BGDDT.
Chapter III
ACADEMIC PERFORMANCE ASSESSMENT AND DEGREE AWARDING
Article 10. Academic performance
assessment
1. Academic performance assessment
is carried out in accordance with Articles 9 and 10 of Circular No.
08/2021/TT-BGDDT.
2. Administer final exams at the
end of the course in a direct form, and learners must gather at the training
institution or at a joint training partner according to the training
institution's regulations.
3. The final question paper is
developed in accordance with the content and requirements for the final exam,
and is checked and confirmed by the head of the leading institution.
4. Academic performance assessment
is carried out in accordance with Articles 11 of Circular No. 08/2021/TT-BGDDT.
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1. Academic performance recognition
and credit conversion are carried out in accordance with Article 13 of Circular
No. 08/2021/TT-BGDDT.
2. Graduation recognition and
degree awarding are set out in Article 14 of Circular No. 08/2021/TT-BGDDT.
Chapter IV
IMPLEMENTATION
Article 12. Quality assurance in
distance education
1. Training institutions shall
initiate the following: internal inspection and supervision mechanism on
teaching and learning activities, support for learners and exams, tests, and assessment
of academic performance; get feedback from learners about their learning
experience, quality of learning materials, effectiveness of teaching methods, perceived
support from lecturers, support staff, software functions and get feedback from
other stakeholders; procedures for handling suggestions, recommendations, and
feedback from learners.
2. Carry out quality assessment of distance
education programs, in specific:
a) As for a distance education
program that has enrolled learners before the effective date of this
Regulation, no later than 3 years from the effective date of this Regulation,
the training institution must carry out quality assessment of the distance
education program that had a graduation course;
b) As for a distance education
program that has enrolled learners before the effective date of this Regulation
but have not yet had a graduation course or has been approved after the
effective date of this Regulation, the training institution must apply for
quality assessment of distance education program in accordance with Clause 5,
Article 33 of the Law on Higher Education (amended in 2018).
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Article 13. Formulation and
implementation of training institution’s regulations
1. Pursuant to this Regulation and
other relevant laws, the training institution shall:
a) Formulate, promulgate, and
implement the training institution’s regulations provided that their
regulations meet or surpass, but do not contravene, the requirements outlined
in this Regulation; develop specific regulations on procedures for deciding on
policies and approving distance education projects;
b) Issue decisions on delivery of
distance education programs and distance education cooperation (if any) to meet
all requirements of this Regulation; which must clearly state the name of the
academic discipline, distance education mode, eligible entities, training
locations, joint training partner and other relevant information.
Within 10 working days from the
date of making the decision on distance education, update information about the
distance education project and distance education decision to the national
database system on higher education, and send the decision on distance
education along with the distance education project to the Ministry of
Education and Training;
c) Fulfill responsibilities for
educational quality assurance in accordance with Article 50 of the Law on
Higher Education (amended in 2018);
d) Strengthen academic integrity; monitor
and control copy protection; ensure the integrity of the content of essays,
projects, theses, and other thematic reports; formulate sanctions and take
serious actions against violations;
dd) Develop risk prevention and response
plan: analysis reports, explanations and predictions of possible risk
situations and preventive and remedial measures; specific analysis report on
risk handling solutions in case the training institution is suspended from
operation of academic discipline or delivery of distance education in that academic
discipline.
2. The training institution shall:
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b) Disseminate and guide learners
to comply with the training institution's regulations and regulations related
to the learning process, regulations on the obligations and rights of learners
at the beginning of the course;
c) Provide training and refresher
courses in necessary methods and skills for lecturers, learning support staff,
and school administrators;
d) Undertake internal inspection
and examination of the implementation of the training institution’s regulations
and this Regulation;
dd) Maintain and develop the
distance education system of the training institution; update and modernize
technology and technical means to improve the efficiency and quality of
distance education in the direction of international integration.
Article 14. Regulations on
reporting, information storage and disclosure
1. Before December 31 every year:
a) Training institutions shall
report to the Ministry of Education and Training, the Provincial People's
Committee and superior agencies in person or online on the delivery and
management of distance education and quality assurance of distance education (Report
form in Appendix I);
b) Joint training partners shall
report to the Ministry of Education and Training and People's Committees of
provinces or districts where training activities are delivered face-to-face or
online regarding the enrolment and training in local areas (Report form in
Appendix II).
2. Training institutions shall
complete the database at the training institution and update complete and
accurate data on distance education into the national database system on higher
education according to regulations of the Ministry of Education and Training.
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4. The training institution shall
disclose the following on their website before delivering distance education:
a) Their distance education
regulations and other regulations related to distance education;
b) Distance education decision;
c) Distance education program;
d) Quality assurance requirements
for distance education (including information on qualifications and experience
of lecturers and support staff);
dd) Enrolment announcement
according to current enrolment regulations.
5. Training institutions shall
provide and maintain information in the learning environment, support learners,
regularly update public information on the training institution's website,
ensuring that information is easily accessed, updated, accurate, easy to read, including
at least the following contents:
a) Information specified in Points
a, b, c, d, Clause 4 of this Article;
b) Number of learners admitted,
currently studying, dropping out and graduating for each course and each
distance education program;
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d) Data that proves the compliance
with the minimum requirements to deliver distance education as prescribed in
Article 5 of this Regulation./.
APPENDIX I
ANNUAL
REPORT ON DISTANCE EDUCATION
(Issued together with Circular No. 28/2023/TT-BGDDT dated December 28, 2023 of
the Minister of Education and Training)
SUPERIOR
AGENCY (if any)
TRAINING INSTITUTION’S NAME
-------
THE
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------
[Location]……..,
[date]…………….
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On
distance education at higher education level in … [year]
I. Distance education program
No.
Distance
education program’s name
Academic
discipline’s name
Ministry
of Education and Training’s permission/Autonomy decision on distance
education decision of the training institution
Latest
decision on distance education program
Distance
education mode [1]
Decision
No.
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Signatory
Decision
No.
Signing
date
Signatory
(1)
(2)
(3)
(4)
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(6)
(7)
(8)
(9)
(10)
1
...
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2
...
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II. Joint training partner
No.
Joint
training partner’s name
Joint
training partner’s location
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Joint
training cooperation contract
Cooperation
contract No.
Signing
date
Contract
duration
Name
of distance education program in the cooperation contract
(1)
(2)
(3)
(4)
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(6)
(7)
(8)
1
...
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2
...
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No.
Distance education program’s name
Academic discipline’s name
Academic discipline’s code
Training location (headquarters, branch, joint
training partner)
Enrollment target
Number of enrollees
Number of learners forced to drop out of school
during the year
Number of graduated learners
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Upper secondary
Post-secondary
College
University
(1)
(2)
(3)
...
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(5)
(6)
(7)
(8)
(9)
(10)
(11)
(12)
(13)
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2
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Notes: Report the number of
learners by each training location and the number of enrollees categorized by their
entry levels
IV. Lecturers, learning support
staff, and administrators
No.
Distance
education program’s name
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Number
of support staff
Number
of distance education program administrators
Full-time
Full-time
contract
Visiting
lecturer
Full-time
Full-time
contract
Ad
hoc contract
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(2)
(3)
(4)
(5)
(6)
(7)
(8)
9
1
...
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2
...
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V. Distance education software
No.
Name
of distance education software
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Main
functions of the software
1
2
...
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(Summary report on development of
distance education materials)
VII. Inadequacies, limitations (if
any)
VIII. Causes and solutions
IX. Recommendations of training
institutions
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APPENDIX II
ANNUAL
REPORT ON DISTANCE EDUCATION COOPERATION
(Issued together with Circular No. 28/2023/TT-BGDDT dated December 28, 2023 of
the Minister of Education and Training)
SUPERIOR
AGENCY (if any)
JOINT TRAINING PARTNER’S NAME
-------
THE
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------
[Location]……..,
[date]…………….
REPORT
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I. Leading training institutions
No.
Training
institution’s name
Province/City
where the training institution is headquartered
Joint
training cooperation contract
Cooperation
contract No.
Signing
date
Contract
duration
Name
of distance education program in the cooperation contract
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(2)
(3)
(4)
(5)
(6)
(7)
1
...
...
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2
...
...
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II. Enrollment and distance
education
No.
Training institution’s name
Distance education program’s name
Academic discipline’s name
Academic discipline’s code
Enrollment target
Number of enrollees
Number of learners forced to drop out of school
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Scale until December 31
Upper secondary
Post-secondary
College
University
(1)
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...
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(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
(11)
...
...
...
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(13)
1
...
...
...
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2
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III. Inadequacies, limitations
(if any)
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V. Recommendations of the joint
training partner
Joint
training partner’s leader
(Signature and seal)
[1] List
distance education modes used to deliver distance education programs