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THE
MINISTRY OF PLANNING AND INVESTMENT
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THE
SOCIALIST REPUBLIC OF VIETNAM
Independence– Freedom – Happiness
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No.
15/2016/TT-BKHDT
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Hanoi,
September 29, 2016
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CIRCULAR
ON GUIDELINES FOR PRE-QUALIFICATION DOCUMENT, BIDDING
DOCUMENTS ON SELECTION OF INVESTORS CARRYING PUBLIC-PRIVATE PARTNERSHIP
PROJECTS
Pursuant to the Law on
bidding No. 43/2013/QH13 dated November 26, 2013;
Decree No. 15/2015/ND-CP
dated February 14, 2015 on investment under Public-Private Partnerships form;
Pursuant to Government’s
Decree No. 30/2015/ND-CP dated March 17, 2014 on guidelines for the Law on
Investment in terms of selection of investors;
Pursuant to the Government's
Decree No. 116/2008/ND-CP dated November 14, 2008 defining the functions,
tasks, entitlements and organizational structure of the Ministry of Planning
and Investment;
At the request of Director
of Public Procurement Agency, the Minister of Planning and Investment
promulgates a Circular on guidelines for pre-qualification documents, bidding documents
for selection of investors carrying out PPP project).
Article
1. Scope
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1. The Form of
Pre-qualification Document for selection of investors carrying out PPP projects
(Form No. 01) shall be used for PPP projects of national importance, class A
and class B.
2. The Form of
Pre-qualification Document for selection of investors carrying out PPP projects
(Form No. 02) shall be used for PPP projects of national importance, class A
and class B consisting of pre-qualification process.
Article
2. Regulated entities
This Circular applies to
agencies, organizations, and individuals that participate in or are involved in
the selection of investors carrying out PPP projects under the scope of
regulation prescribed in Article 1 of this Circular.
Article
3. Using Forms of Pre-qualification Document, Bidding Documents on selection of
investors carrying out PPP projects
1. According to the scope,
nature, and section of each project, each Competent Person, Procuring Entity
may provide appropriate requirements in consideration of rules of competition,
equity, transparency, and economic effectiveness during the process of
preparation, evaluation, and approval for Pre-qualification Documents and
Bidding Documents; compliance with law on bidding; setting conditions for the
purposes of restricting Investors from participation or create advantages for
one or multiple investors leading unfair competition.
2. With regard to projects
without pre-qualification process prescribed in Clause 2 Article 87 of Decree
No. 30/2015/ND-CP dated March 17, 2015, the Bidding Documents shall be made
according to the Form No. 02 that is necessarily amended and added requirements
for Investor's qualification prescribed in Form No. 01.
3. With regard to class C
projects, Bidding Documents shall be made according to Form No. 02 that is added
requirements for Investor's qualification prescribed in Form No. 01. If the
pre-qualification process is approved to be conducted, the Pre-qualification
Document and Bidding Document shall be made according to Form No. 01 and Form
No. 02.
4. With regard to projects
using direct contracting form as prescribed in Point a Clause 3 Article 9 of
Decree No. 30/2015/ND-CP, request for proposals shall be made according to the
Form No. 02.
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6. In the above-mentioned
Forms, italic words will be contents that are instructional, illustrated
and specified based on the size, nature and aspects of each project.
Article
4. Contract
According to general
guidelines for content of project contracts in accordance with law on PPP
investment, and nature, scope, and field of each specific project, the
Competent Person, the Procuring Entity shall make a contract agreement attached
to the Bidding Documents.
The contract agreement specifies terms and conditions of the
contract serving as bases for preliminary negotiation, negotiation,
finalization, and signing of investment agreement, signing and execution of
contract in conjunction with clear division of responsibilities, risks, rights
and legal interests of contracting parties in accordance with applicable law.
Article
5. Implementation
1. This Circular comes into
force from November 15, 2016. This Circular replaces regulations on selection
of investors prescribed in Circular No. 03/2011/TT-BKHDT dated January 27, 2011
of the Ministry of Planning and Investment on guidelines for Decree No.
108/2009/ND-CP dated November 27, 2009 of the Government on investment under
BOT, BTO and BT contracts.
2. Difficulties that arise
during the implementation of this Circular should be reported to the Ministry
of Planning and Investment for consideration.
3. Ministries,
ministerial-level agencies, Governmental agencies, other agencies of central
government, People’s Committees, relevant organizations and individuals shall
implement this Circular.
Difficulties that arise during the implementation of this
Circular should be reported to the Ministry of Planning and Investment for
consideration./.
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FORM
OF
PRE-QUALIFICATION DOCUMENT FOR SELECTION OF INVESTORS
CARRYING OUT PPP PROJECTS
(Form No. 01)
(Issued
together with Circular No. 15/2016/TT-BKHDT dated September 29, 2016 of the
Ministry of Planning and Investment on guidelines for pre-qualification
documents, bidding documents for selection of Investors carrying out PPP
project)
REQUEST FOR QUALIFICATION
Project’s
name:
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[insert
the project’s name according to the approved project or feasibility study
report]
Issued
on:
_____________
[insert
date of issuing invitation for bids for Investors]
Issued
together with Decision:
_____________
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[insert
number and date of the Decision on approval for the pre-qualification document]
Consultant
for Prequalification Document
(if any)
[name, signature, seal (if any)]
Procuring
Entity
[name, signature, seal]
TABLE
OF CONTENTS
SUMMARY
ABBREVIATIONS
PART 1. PRE-QUALIFICATION
PROCEDURE
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Chapter II. Bid
Data Sheet (BDS)
Chapter III. Evaluation
procedure and criteria
Chapter IV. Application
Forms
PART 2. PROJECT SUMMARY
REPORT
Chapter V. Project Summary
Report
SUMMARY
PART 1. PRE-QUALIFICATION
PROCEDURE
Chapter I. Instructions to Investors
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Chapter II. Bid
Data Sheet (BDS)
Each item in Chapter I
referred to BDS must be specified in the respective item of Chapter II to each
package.
Chapter III. Evaluation
procedure and criteria
This Chapter specifies the
process and criteria for evaluation of Application.
Chapter IV. Application
Forms
This Chapter specifies the
forms to be submitted with the Application.
PART 2. PROJECT SUMMARY
REPORT
Chapter V. Project Summary
Report
This Chapter includes
project summary in order for Investors to prepare Prequalification Document
response.
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BDS
Bid Data Sheet
ITI
Instructions to Investors
Application
Application for Pre-qualification
Bid
Bid
Prequalification Document
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Bidding Documents
Bidding Documents
Law on Bidding
Law on Bidding No.
43/2013/QH13
Decree No. 15/2015/ND-CP
Decree No. 15/2015/ND-CP
dated February 14, 2015 on investment under Public-Private Partnerships form
Decree No. 30/2015/ND-CP
Government’s Decree No.
30/2015/ND-CP dated March 17, 2015 on guidelines for the Law on bidding in
terms of selection of Investors
PART
1. PRE-QUALIFICATION PROCEDURE
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1. Pre-qualification
contents
1.1. The Procuring Entity
with name and address as defined in BDS invites Investors to submit Application
as prescribed in Chapter V - Project Summary Report.
1.2. Total estimated
investment/total investment for the Project is prescribed in BDS.
1.3. Requirements on equity
and borrowed capital are defined in BDS.
1.4. Basic information on
the Project is specified in BDS.
2. Fraud and
Corruption
2.1. Corrupt practice.
2.2. Take advantage of
positions, powers aiming to interfere illegally in a bidding process.
2.3. Collusive practice,
including the following acts:
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b) Agreeing that one party
or parties jointly prepare(s) Prequalification Document response or Bid so
that one party may win bid;
c) Agreeing on refusal for
supply of Goods, refusal for concluding contracts with contractors, or
causing of other difficulties to parties which refuse to participate in
agreement.
2.4. Fraudulent practice,
including the following acts:
a) Providing a wrong
presentation intentionally or falsifying information with the aim to obtain
financial benefits or other benefits or with the aim to avoid any obligation;
b) Individuals who
directly assess the Prequalification Document response, Bid, and pre-qualification
results, results of Investor selection provide wrong reports or untrue
information falsifying the results of Investor selection;
c) Investors intentionally
provide dishonest information in the Application, Bid falsifying the result
of Investor selection.
2.5. Interference
practice, including the following acts:
a) Destroying, cheating,
changing, hiding proof or reporting contrary to the truth; threatening, disturbing
or suggesting with any Investor with the aim to prevent the clarification of
corrupt, fraudulent or conclusive practice with authorities in charge of
supervisions, inspections and audit;
b) Impeding Investors,
authorities in charge of supervision, inspection and audit.
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a) Making a Bid as an Investor
or perform tasks of an Investor for its own Invitation for bids.
b) Formulating and
engaging in evaluation of the Prequalification Document, Bidding Documents of
the same package;
c) Engaging in evaluation
of the Application, Bid and assessing the results of Investor selection of
the same package;
d) Any individual of the Procuring
Entity directly participates in the Investor selection process, or
participates in an expert group or evaluation group for pre-qualification
results, results of Investor selection, or a Head of the competent authority,
the Procuring Entity has packages of which his or her natural parent,
parent-in-law, spouse, natural child, adopted child, son or daughter-in-law
or sibling is a Investor or a legal representative of the Procuring Entity;
dd) Applying a method of Investor
selection other than National Competitive Bidding upon the unsatisfaction of
requirements prescribed in the Law on bidding;
2.7. Disclosing or
receiving the following documents in terms of the Investor selection process,
other than the cases prescribed in Point e Clause 8 Article 73, Point 1
Clause 3 Article 75, Clause 7 of Article 76, Clause 7 of Article 78, Point d
Clause 4 of Article 92 of the Law on Bidding:
a) Contents of the Prequalification
Document, the Bidding Documents before the issuing time as prescribed;
b) Contents of Application,
Bid, notebooks and minutes of bid consideration meetings, comments and
evaluation regarding each Application, Bid prior to the announcement of the pre-qualification
results, results of Investor selection;
c) Contents of Requests
for Clarification of Application, Bid made by the Procuring Entity and
responses of the Investor during the process of evaluation of Application,
Bid prior to announcement of the pre-qualification results, results of Investor
selection;
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dd) Pre-qualification
results, results of Investor selection prior to the stipulated time for
announcement;
e) Other documents during
the Investor selection process which are stamped "confidential" as
prescribed by law.
3. Investors’
eligibility
An Investor (independent
or each member of the consortium) is eligible when satisfying the following
conditions:
3.1. Have been granted an
enterprise registration certificate, an establishment decision or equivalent
issued by the competent authorities of the country in which the Investor is
operating;
3.2. Keep independent
accounting records.
3.3. Be not undergoing
dissolution process, are not thrown into bankruptcy, and do not incur bad
debts as prescribed by law.
3.4. Ensure the
competitiveness in bidding as prescribed in the BDS.
3.5. Have registered on
national bidding network.
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4. Key contents of the
Prequalification Document
4.1. The Prequalification
Document consists of Part 1, Part 2 in conjunction with any Addendum to the Prequalification
Document (if any) as defined in the ITB Section 7 (if any). The Prequalification
Document specifically includes the following contents:
Part 1. Pre-qualification
Procedure
- Chapter I. Instructions to
Investors
- Chapter II. Bid
Data Sheet (BDS)
- Chapter III. Application
Evaluation Process and Criteria
- Chapter IV. Application
Forms
Part 2. Project Summary
Report
- Chapter V. Project Summary
Report
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4.3. The Procuring Entity
is not responsible for the accuracy and completeness of the Prequalification
Document, Prequalification Document clarification, minutes of pre-bid meeting
(if any) or addenda to the Prequalification Document as specified in ITB
Section 7 if they were not obtained directly from the Procuring Entity.
4.4. The Investor must
examine all instructions, BDS, forms, summary reports and other requirements
in Prequalification Document to create their Applications.
5. Prequalification
Document clarification, pre-qualification meeting
5.1. A prospective Investor
requiring any clarification of the Prequalification Document shall contact
the Procuring Entity according to the address prescribed in ITB Section 1.1.
in writing at least 05 working days before the deadline for submission of Prequalification
Document responses as prescribed in ITB Section 16 or ask questions in the
pre-bid meeting (if any) as specified in ITB Section 5.2.
The Procuring Entity will
respond in writing to any request for clarification and forward copies of its
response to all those who have acquired the Prequalification Document
directly from it, including a description of the inquiry but without
identifying its source. Should the Procuring Entity deem it necessary to
amend the Prequalification Document as a result of a clarification, it shall
do so following the procedure under ITB Section 7.
5.2. In exceptional
circumstances, the Procuring Entity shall hold a Pre-Bid Meeting if provided
for in the BDS.
The purpose of the meeting will be to clarify issues and to
answer questions on any matter that may be raised in connection with the Prequalification
Document.
The Investor is requested, as far as possible, to submit
any question in writing, to reach the Procuring Entity before the Pre-Bid Meeting.
Minutes of the Pre-Bid
Meeting shall include: the text of the questions raised (without identifying
the source), and the responses given by the Procuring Entity. The
Prequalification Document clarification shall be made and transmitted to all Investors
who have acquired the Prequalification Document from the Procuring Entity. The
minutes of Pre-Bid Meeting is different from the Prequalification Document
addendum.
Absence from the Pre-Bid Meeting is not a reason for
disqualifying an Investor. Should the Procuring Entity deem it necessary to amend the Prequalification
Document as a result of a Pre-Bid Meeting, it shall do so following the
procedure under ITB Section 7.
6. Site Visit
6.1. The Investor and any
of its partners (if any) will be granted permission by the Procuring Entity
to access project site, but only upon the express condition that the Procuring
Entity, its partners will release and indemnify the Procuring Entity from and
against all liability in respect thereof. The Investor, its partners
will be responsible for accidents, loss or damage to property, and any other
loss, damage, costs, and expenses incurred as a result of the inspection. In
exceptional circumstances, the Procuring Entity shall provide the Investor
with guidelines for Site Visit as specified in BDS.
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7. Amendment of
Pre-qualification Document
7.1. At any time prior to
the deadline for submission of applications, the Procuring Entity may amend
the Pre-qualification Document by issuing addenda. Any
addendum issued, including the decision on amendment and amending contents shall
be part of the Prequalification Document.
7.2. The addendum shall be
communicated in writing to all who have obtained the prequalification
document from the Procuring Entity (by hand, by post, fax, or email).
7.3. Each addendum shall
be sent to all Investors who have obtained the Pre-qualification Document
directly from the Procuring Entities within a given time as specified in the BDS. To
give prospective Investors reasonable time in which to take an addendum into
account in preparing their applications, the Procuring Entity may extend the
deadline for submission of applications, pursuant to ITI Section 16.2. The
Investor must notify the Procuring Entity of the receipt of the addendum in
writing, by post, via fax or email.
8. Cost of Applications
The Investor shall bear
all costs associated with the preparation and submission of its application. The
Procuring Entity will in no case be responsible or liable for those costs.
9. Language of Application
The application, as well
as all correspondence and documents relating to the prequalification
exchanged by the Investor and the Procuring Entity, shall be written in the
language prescribed in the BDS.
10. Documents
comprising the Application
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10.1. Application
Submission Form, in accordance with ITI Section 11;
10.2. Documentary evidence
establishing the Investor’s eligibility to prequalify, in accordance with ITB
Section 11;
10.3. Power of Attorney
using Form Appendix 02 of Chapter IV - Application Forms (if necessary);
10.4. Joint Venture
Agreement (for any Investor in a Joint Venture-JV) using Form PL 03 Chapter
IV - Application Forms;
10.5 Documentary evidence
establishing the Investor’s qualifications, in accordance with ITI Section
12;
10.6. Any other document
required as specified in the BDS.
11. Application
Submission Form
11.1. The Investor (for
any independent Investor) shall prepare an Application Submission Sheet using
the form PL 01 furnished in Chapter IV- Application Forms, with signature and
seal (if any) of the Investor’s legal representative (legal representative or
authorized representative; in case of authorization, the Investor must attach
the Power of Attorney using the form PL 02 Chapter IV – Application Forms or
the copy of the Company’s Charter, Decision on establishment of branch or
other documentary evidence establishing the authority of the authorized
representative).
11.2. The Investor (for
any Investor in a joint venture) shall prepare an Application Submission
Sheet using the form PL 01 furnished in Chapter IV- Application Forms, with
signatures and seals (if any) of each JV's Party’s legal representative or of
the signature and seal of a JV's Party on behalf of the JV as specified in
the Joint Venture Agreement (if any).
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12. Documentary
evidence establishing the Investor’s eligibility and qualifications
12.1. Documents
establishing the Investor’s eligibility, in accordance with BDS.
12.2. Documents
establishing the qualifications of the Investor, including:
a) Investor’s eligibility
using Forms in Part B of Chapter IV - Application Forms;
b) Other documents in
accordance with BDS.
13. Period of Validity
of Application
13.1. The Application
shall remain valid for the period which is not shorter than the period
specified in the BDS. The Application valid for a shorter period shall not be
considered further.
13.2. In exceptional
circumstances, the Procuring Entity may request Investors to extend the
validity period of the Application before the expiration date. If the Investor
refuses the extension of the Application, such Application shall not be
considered further. The Investor that accepts the request for extension may
update the qualifications during the Application Evaluation. The
request for extension and the responses shall be made in writing.
14. Format and Signing
of Application
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If there any amendments to
or replacement for Application, the Investor shall prepare one original and a
number of photocopies of the Application as prescribed in the BDS. The
cover of the documents comprising the Application shall be clearly marked “MODIFICATION
ORIGINAL”, “SUBSTITUTION ORIGINAL”, “SUBSTITUTION COPY”.
14.2. The Investor shall
be responsible for the discrepancy between the original and the copies. In
the event of any discrepancy between the original and the copies, in
accordance with BDS.
14.3. The original of Application
shall be typed or written in indelible ink and have page numbers. Application
Submission Form, clarifying documents (if any), and other forms prescribed in
Chapter IV - Application Forms must bear the signature and seal of the Investor’s
legal representative or authorized representative (if any). The authorized
representative must obtain a Power of Attorney using form PL 02 of Chapter IV
– Application Forms or copies of the Company’s Charter, a certified Decision
on establishment of branch or other documentary evidence establishing the
authority of the authorized representative, and it shall be submitted
together with the Application.
14.4. If the Investor is a
joint venture, the Application must bear the signatures of legal
representatives or all JV’s Parties or the Party that represents the Joint
Venture according to the Joint Venture Agreement. The
Joint Venture Agreement must bear the signatures of legal representatives of
all JV’s Parties.
14.5. Any interlineations,
erasures, or overwriting shall be valid only if they are signed or initialed
by the person signing the Application Submission Form.
15. Sealing and Marking
of Application
15.1. The Application
contains the original and the copies and clearly mark it “APPLICATION”.
If there is any
modification or replacement of Application, the modified or substituted
documents (including the original and the copies) shall be put into envelopes
and clearly mark it “MODIFICATION”, “SUBSTITUTION”.
These envelopes: Application,
modified application, substituted application shall be sealed. The
sealing of envelopes shall comply with regulations provided by the Investor.
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a) bear the name and
address of the Investor;
b) bear the Procuring
Entity’s name as recipient in accordance with ITI Section 1.1;
c) bear the project’s name
specified in ITI Section 1.4;
d) bear a warning: “not
to open before the bid opening time”.
15.3. In case Application
contains multiple documents, the investor needs to pack the whole documents
in way that ensures convenient reception and storage of Application, ensures
the integrity of Application to avoid loss or missing.
15.4. If the envelopes are
not sealed or the seals thereof are lost during the process they are
transferred to the Procuring Entity, or they are not marked as required in ITI
Sections 15.1. and 15.2, the Investor shall be responsible for that
violations.
The Procuring Entity will assume no responsibility for the
confidentiality of the Application if the Investor fails to comply with above
regulations.
16. Deadline for the
submission of Applications
16.1. Investors may submit
their applications by hand or by mail at the Procuring Entity’s address in
accordance with ITI Section 1.1. and no later than the deadline for
submission of Application specified in the BDS. The
Procuring Entity shall receive applications of all Investors submitted before
the deadline for submission of Application, including those who have not
bought or received the Pre-qualification Document from the Procuring Entity. Any
Investor that has not bought the Pre-qualification Document must pay the Procuring
Entity an mount equal to the selling price for a set of Pre-qualification
Document before their applications are received.
16.2. The Procuring Entity
may extend the deadline for submission of Application by amending the
Pre-qualification Document in accordance with ITI Section 7. in
which case all rights and obligations of the Procuring Entity and Investors
previously subject to the deadline shall thereafter be subject to the
deadline as extended.
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17. Late Applications
The Procuring Entity shall
not consider any Application that arrives after the deadline for submission
of Applications.
Any Application received by the Procuring Entity after the
deadline for submission of Applications shall be declared late, rejected and
returned unopened to the Investor.
18. Modification,
Substitution, and Withdrawal of Applications
18.1. An Investor may
modify, substitute, or withdraw its Application after it has been submitted
by sending a written notice, duly signed by a legal representative or an
authorized representative attached with a Power of Attorney using Form
Appendix 02 of Chapter IV - Application Forms or photocopies of Company’s
Charter, Decision on establishment of branch or other documentary evidence
establishing the authority of the authorized representative and the Application.
18.2. The corresponding
substitution or modification of the Application must accompany the respective
written notice. All notices must be:
a) submitted in accordance
with ITI Sections 14 and 15, and in addition, the respective envelopes shall
be clearly marked “MODIFICATION” or “SUBSTITUTION”;
b) received by the Procuring
Entity prior to the deadline prescribed for submission of Application, in
accordance with ITI Section 16.
18.3. The written notice
of Application withdrawal must satisfy the following:
a) the respective
envelopes shall be clearly marked “WITHDRAWAL”;
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Applications requested to
be withdrawn shall be returned unopened to the Investors.
18.4. Only written notices
of modification or withdrawal of Application are received prior to the
deadline for submission of Applications shall be accepted.
19. Opening of Applications
19.1.Except for late Applications
prescribed in ITI Sections 17 and Applications requested to be withdrawn in
accordance with ITI Section 18.3, all Technical Applications received prior
to the deadline for submission of Applications shall be opened and read out information
prescribed in ITI Section 19.2. The Opening of Applications shall be held in
public at the address, date and time specified in the BDS in the
witness of participants being Investors’ representatives and relevant
agencies and organizations. The Opening of Applications shall be conducted regardless
of the absence of any Investor’s representative. Only
envelopes that are opened and read out at the Opening of Applications shall
be considered further.
19.2. The Opening of Applications
shall be conducted to every Application according to the following
procedures:
a) The seals shall be
checked;
b) All envelopes,
including original, modified or substitute (if any) shall be opened and read
out: the
name of Investor, the validity period of Application, the number of original
copies, photocopies and other details as the Procuring Entity may consider
appropriate;
c) The representative of
the Procuring Entity shall countersign the original of Application Submission
Form, Power of Attorney of Investor’s legal representative (if any), Joint
Venture Agreement (if any). No Application shall be rejected at opening of Applications
except for late bids, in accordance with ITI Section 17.
19.3. With regard to Applications
requested to be withdrawn
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19.4. With regard to Applications
requested to be modified
Envelopes marked “MODIFICATION”
shall be opened and read out and the corresponding Applications shall not be
opened, before the ORIGINAL is opened. No Application
modification shall be permitted unless the corresponding modification notice
contains a valid authorization to request the modification.
19.5. With regard to Applications
requested to be substituted
Envelopes marked
“SUBSTITUTION” shall be opened and read out and exchanged with the
corresponding Application being substituted. The substituted shall not
be opened, but returned to the Investor. No Application
substitution shall be permitted unless the corresponding substitution notice
contains a valid authorization to request the substitution.
19.6. The Procuring Entity
shall prepare a record of the Application opening that shall include
prescribed in ITI Section 19.2. The record of Application
opening shall be signed by the representatives of the Investors participating
in the Application opening. If any signature of the Investors is left in the record, it
still remains valid.
A copy of the record shall be distributed to all Investors
who participate in the Application opening.
20. Confidentiality
20.1. Information relating
to the Applications shall be treated as confidential documents until the
notification of prequalification results is made to all Investors. No
information mentioned in the Application of an Investor is disclosed to any
other Investors, except for information disclosed at the Application opening.
20.2. Except for case of
the Application clarification prescribed in ITI Section 21, the Investor is
not permitted to contact to the Procuring Entity on any matter related to its
Application and the package from the opening time until the notification of prequalification
results.
21. Clarification of Applications
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21.2. The Investor must
clarify the Application at the Procuring Entity’s request. Any
request for clarification of the Procuring Entity and any response of the Investor
shall be in writing by
hand, by post, via fax or email. The clarification of Applications
shall only be made between the Procuring Entity and the Investor having the Application
that needs clarifying.
The clarification of Application shall be treated as an integral
part of the Application provided that the Investor’s eligibility is not
changed.
21.3. The request for
clarification shall specify the deadline for clarifications in accordance
with BDS.
If an Investor does not provide or provides non responsive
clarifications of the information requested by the deadline set in the Procuring
Entity’s request for clarification, the Application that submitted prior to
the deadline for submission of Applications shall be considered.
21.4. In the event that
there is no documentary evidence establishing the Investor’s eligibility and
qualifications in the Application when the deadline for submission of Applications
expires, the Investor may send clarifications of its eligibility and
qualifications to the Procuring Entity. The Procuring Entity shall
receive the Clarification of Applications sent by the Investors; documentary
evidence establishing the Investor’s eligibility and qualifications shall be
an integral part of the Application. The Procuring Entity shall
notify of receipt of Clarification of Bids in writing, by post, by fax or via
email.
22. Relevant Partners
The Investor must declare
Partners expected to participate in the project execution using Form PL 04 of
Chapter IV - Application Forms.
23. Evaluation and
Ranking
23.1. The evaluation of Applications
shall be conducted in accordance with the evaluation procedure and criteria
as prescribed in Chapter III – Evaluation procedure and criteria.
23.2. Investors are ranked
in accordance with BDS.
24. Shortlisting criteria
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24.1. The Investor has a
valid Application;
24.2. It’s total score of
qualifications is not lower than the minimum score, and score of each
evaluation item is not lower than the minimum score as prescribed in Section
2 Chapter III – Evaluation procedure and criteria;
24.3. Meet ranking
requirement as prescribed in ITI Section 23.2.
25. Disclosure of
pre-qualification result
After pre-qualification
result is approved, the Procuring Entity shall post pre-qualification results
(shortlist) on national bidding network and the Vietnam Public Procurement
Review Journal, and also send a pre-qualification result notice to Investors
who submitted Applications.
26. Settlement of
dispute and complaints
Investors are entitled to
file complaints against the pre-qualification progress and results to the Procuring
Entity, competent persons, advisory board at the address prescribed in the BDS
when they found their lawful rights and interests are infringed. The
complaints in bidding shall be handled as prescribed in Section 1 of Chapter
XII of the Law on Bidding and Articles 88, 89 and 90 of Decree No.
30/2015/NĐ-CP.
27. Actions against
violations
27.1. Any organization or
individual that violates laws on bidding and other regulations shall, subject
to its nature and severity of the violations, be disciplined, incur penalties
for administrative violations or face a criminal prosecution; in the case
where the violation of law on bidding causes damage to the State’s interests,
rights and legitimate interests of other organizations and individuals, it
must compensate for damage in accordance with regulations of law.
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27.3. In case of any
violation resulting in being banned from bidding, the investor committing
violation may be banned from bidding in terms of projects under management of
competent persons or within a Ministry, agency or a locality or nationwide in
accordance with Clause 3 Article 90 of the Law on Bidding.
27.4. Publication of
actions against violations:
a) Each decision on
actions against violation shall be sent to the organization or individual
against which the action is taken and relevant agencies, and the Ministry of
Planning and Investment for surveillance;
b) Each decision on
actions against violation shall be published on the Vietnam Public
Procurement Review Journal, and national bidding network.
28. Surveillance
Competent persons shall
assign entities in charge specified in BDS to carry out the surveillance of
the selection of investors. Any practice or issue that is discovered not compliant with
law on bidding by the Investor shall be reported to the entities in charge
mentioned above.
CHAPTER
II.
BID DATA SHEET
ITI
1.1
Name and address of the Procuring
Entity:
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- Representative: _____[representative’s
full name]
- Floor/Room No.: ___[insert
number of floor, room (if any)]
- Street: ___[insert
street’s name, house number]
- City: ___[insert
city’s or town's name]
- Post code: ___[insert
post code (if any)]
- Telephone: ___[insert
telephone number, including country and city code]
- Fax: ___[insert
fax number, including country and city code]
- Email address: ___[insert
email address (if any)]
ITI
1.2
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- Total investment: ___[insert
total investment in figures and in “VNĐ” according to the decision on
approval for project proposal or feasibility study report]
ITI
1.3
Requirements pertaining to
equity and borrowed capital:
- Minimum required equity
that the Investor has to contribute(1): ____[insert amount in figures
and in words]
- Maximum borrowed capital
that the Investor has to mobilize: ___[insert amount in
figures and in words]
ITI
1.4
Project’s information: [summary
of project’s information according to project proposal or approved
feasibility study report]
a) Project’s name:
__________________________
b) Name of authority
competent to sign the contract with the Investor: ___________________________________
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d) Location; scope and
capacity; land used:
_______
dd) Technical
Specifications prescribed in Chapter V;
e) Total estimated
investment/Total investment: __________________________
g) State’s holding: ____________
h) Type of contract:
_____________________________________
i) Contract duration:
__________________________________
ITI
3.4
- The Investor being
enterprise and the following entities do not hold more than 30% of shares or
stakes of each other:
_____[insert full name and address of the competent
authority and Procuring Entity]
- The Investor and the
solicitation consulting units documents not hold stake of each other; the
Investor and another organization or individual do not hold more than 20%
stake of each other.
In particular:
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+ Consulting unit on
evaluating project proposal, feasibility study report (if any): ____[insert
complete name and address]
+ Consulting unit on
making Pre-qualification Document (if any)____[insert complete name and
address]
+ Consulting unit on
evaluating Pre-qualification Document (if any): ____[insert complete name
and address]
+ Consulting unit on
evaluating Application (if any): ____[insert complete name
and address]
+ Consulting unit on
evaluating prequalification results (if any): ____[insert
complete name and address]
- The Investor and the
following entity are not in the same supervisory agency or organization: _____[insert
full name and address of the competent authority and Procuring Entity]
ITI
5.2
A Pre-Bid meeting
[insert “will” or “will not”] take place. [If yes, date,
time, and place shall be specified]
ITI
6.1
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[If the Procuring Entity
instruct the Investor to a site visit, time and place shall be specified]
ITI
7.3
The Procuring Entity shall
send Amendment of Pre-qualification Document to all Investors received the
Pre-qualification Document from the Procuring Entity before the deadline for
submission of Applications at least _____ days [insert specific number of
days, provided that there is enough time for the Investor to complete the
Application and not sooner than 10 working days].
In case the time for
sending Amendment of Pre-qualification Document does not comply with above
regulations, the Employer shall extend the corresponding deadline for the
submission of bids.
CDNĐT 9
[Specify language of
Application according to pre-qualification form:
- Regarding
international pre-qualification:
The Application, as well
as all correspondence and documents related to the Application exchanged by
the Investor and the Procuring Entity shall be written in: ____
[if the Pre-qualification Document is in English then insert “English”; if
the Pre-qualification Document is in both English and Vietnamese, then insert
“the Investor may chose either English or Vietnamese to prepare an Application
according to the Application in English”.
Supporting documents and
printed literature that are part of the Application may be in another
language provided they are accompanied by an accurate translation of the
relevant passages into _____ [if the Pre-qualification Document is in
English, then insert “English”; if the Pre-qualification Document is in both
English and Vietnamese, then insert “the Investor may chose either English or
Vietnamese to prepare an Application”]. In
case of absence of the translation, the Procuring Entity may request the
Investor to supplement when necessary.
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The Application, as well
as all correspondence and documents related to the Application exchanged by
the Investor and the Procuring Entity shall be written in Vietnamese.
Supporting documents and
printed literature that are part of the Application may be in another
language provided they are accompanied by a translation into Vietnamese. In
case of absence of the translation, the Procuring Entity may request the
Investor to supplement when necessary]
ITI
10.6
The Investor shall submit
the following documents in conjunction with the Application: ___[insert
other documents in conjunction with the Application other than regulations in
ITI Sections 10.1, 10.2, 10.3, 10.4 and 10.5 as required by the scope and
nature of the project without any restriction on participation of the
Investor.
If there is no requirement, clearly mark it “no
requirement”].
ITI
12.1
Documentary evidence
establishing the Investor’s eligibility and qualifications:
a) With regard to an
independent Investor, the following documentary evidence establishing the
Investor’s eligibility and qualifications shall be provided:
- Photocopies of one of
the following documents: An enterprise registration certificate, an
establishment decision or equivalent issued by the competent authorities of
the country in which the Investor is operating.
- Financial statement in
___ years [number of years as required] that has been audited or certified
by a tax authority, or other documents justifying that the Investor keeps
independent accounting records.
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- Documents specified in
Point a of this Section of each JV's Party;
- Joint Venture Agreement
between Parties using Form PL 03 of Chapter IV - Application Forms.
ITI
12.2 (b)
The Investor shall submit
the following documents in conjunction with the Application: ___[insert
other documents in conjunction with the Application other than regulations in
ITI Section 12.2. (a) as required by the scope and nature of the project
without any restriction on participation of the Investor. If
there is no requirement, clearly mark it “no requirement”].
ITI
13.1
Validity period of
Application:
____days [insert number of days which is not later than
180 days], from the deadline for submission of Application.
ITI
14.1
The number of copies of
the Application is:
____[insert number].
The number of copies of
the Application and the number of copies of Application Modification or
Application Substitution are the same.
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In the event of any
discrepancy between the original and the copies does not lead to any change
to the rank of the Investor, the original shall prevail. In
the event of any discrepancy between the original and the copies leading any
change to the rank of the Investor, the Application shall be rejected.
ITI
16.1
- The deadline for
submission of Application is: time ___[hour, minute], date____________
[the deadline for
submission of Application shall be specified according to the scope and
nature of the project provided that period of time from the first day on
which the Pre-qualification Document are issued to the deadline is at least
30 days and the deadline shall not fall to the early hour of a working day
which may restrict the submission of bids by Investors].
- Price of Pre-qualification
Document: ____[insert price of a set of Pre-qualification Document
provided not exceeding 5 million dong for national pre-qualification; and not
exceeding 10 million dong for international pre-qualification]
ITI
19.1
Application opening at: _______[hour,
minute] on____[date] at:
- House/Floor/Room number:
- Street:
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[insert date, time and
place of Application opening, provided that the Application is opened within
01 hour from the deadline for submission of Application].
ITI
21.3
Time limit for
clarification of the Application is within: ___days from the date of receipt.
[The Procuring Entity
shall specify the number of days enough for clarification of Application].
ITI
23.2
The Application with
highest score shall be ranked first. If there are more 03
Investors satisfying requirements, ___ [according to scope, nature, and
sector of the project, the Procuring Entity shall specify the number of
Investors in the shortlist from 03 to 05 Investors] investors ranked first in
the shortlist.
ITI
26
Mailing address:
a) Address of the Procuring
Entity:
____ [insert address, fax, phone number of Procuring
Entity].
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c) the Standing board of
advisory council:
____ [insert address, fax, phone number].
ITI
28
Address of the
organization or individual in charge of the monitoring task: ____[insert
complete name, address, phone number, fax of the organization or individual
in charge of monitoring the Investor selection progress which is assigned by
the competent person (if any)]
[if there is no
requirement, clearly mark it “no requirement”]
CHAPTER III. APPLICATION
EVALUATION PROCESS AND CRITERIA
Section 1. Evaluating
eligibility of Application
1.1. Inspecting the
Application:
a) Inspect the quantity of
originals, copies of the Application;
b) Inspect the documents of
the original Application, consisting of: Application Submission Form,
document establishing eligibility of the person signing Application Submission
Form, power of attorney to sign the Application Submission Form; joint venture
agreement (if any); documents proving the Investor’s qualifications; and other
documents of the Application as prescribed in ITI Section 10;
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1.2. Evaluating eligibility
of Application
An Application is considered
eligible when all of the conditions below are satisfied:
a) There is any original
copy of Application;
b) There is an Application
Submission Form bearing signature and seal (if any) of the legal representative
of the Investor.
Regarding a joint venture, Application Submission Form shall
bear the signature and seal (if any) of the legal representative of every JV’s
Party or the head of the joint venture authorized to sign the Application
Submission Form according to the regarding joint venture agreement;
c) The Investor shall not
have its name included in multiple Applications as an independent Investor or a
JV’s Party;
d) The validity period of
Application satisfies requirements as prescribed in ITI Section 13;
dd) In case of a joint
venture, there is a joint venture agreement bearing signatures and seals (if
any) of legal representatives of JV's Parties. The joint venture agreement
shall specify responsibilities of the leading JV's Party and common and
separate responsibilities of each JV’s Party using the Form PL 03 of Chapter IV
– Application Forms;
e) The Investor’s status is
eligible as prescribed in ITI Section 3.
An Application is eligible
if all criteria are considered “responsive”. An Application is ineligible
if any of the criteria is considered “irresponsive” and such Application shall
be rejected.
Any Investor having eligible Application shall be considered
further.
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2.1. Evaluation method:
The evaluation of
qualifications shall be established on Weighted Scoring Method of ___ [100
or 1,000] in which minimum responsive requirement shall be ___% of total score
[%, not lower than 60%] and minimum score of each basic criterion shall be ___%
of total score of such criterion [%, not lower than 50%].
In case of a joint venture,
financial capacity of the joint venture is total capacity of all JV’s Parties
and each JV's Party must be responsive in proportion to equity holding
according to the joint venture agreement; if any JV's Party is considered
non-responsive, the joint venture shall be considered non-responsive in terms
of financial capacity.
The experience of the joint venture is reflected in the
number of projects and equal to total projects of all JV's Parties.
2.2. Evaluation criteria
Table of Qualification
criteria:
TABLE
1. QUALIFICATION CRITERA
No.
Qualification
evaluation
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Details
(1)
Minimum
Minimum
requirement
I. Financial
capacity (maximum score accounting for 50-60% of total score) (2)
1
Average net asset value in
___ years [insert number] (3)
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2
Owner’s equity(4)
Minimum equity that
Investor has to contribute: ____ [insert minimum equity as prescribed in Section 1.3
of BDS]
3
Borrowed capital(5)
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Borrowed capital that the
Investor has to mobilize: ___[insert minimum borrowed capital as
prescribed in Section 1.3 of BDS]
II
Experience of
Investor (maximum score accounting for 30-40% of total score) (6)
Minimum number of projects
that Investor play role of Investor contributing owner’s equity or
contractor:
___ projects [insert number as required]. Identification
of projects(7):
- Type 1: Project in ____ [insert
sector similar to the sector of the considering project] that Investor plays
role of Investor contributing owner’s equity and meets all the following
conditions:
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+ Minimum owner’s equity equals
required owner’s equity of the considering project.
+ It is operating or
finished in last ___ years [insert number as required]
- Type 2: Project in sector
of infrastructure development, provision of public services that Investor
plays role of Investor contributing owner’s equity and meets all the
following conditions:
+ Total estimated
investment/total investment is at least ____ [equivalent value, usually
50%-70% of total estimated investment/total investment of the considering
project].
+ Minimum owner’s equity
is not lower than required owner’s equity of the considering project.
+ It is operating or finished
in last ___ years [insert number as required]
- Type 3: Project in similar
sector that Investor plays role of Investor contributing owner’s equity
and meets all the following conditions:
+ Minimum contract
package/contract is ____ [insert equivalent value, usually 30%-70% of
equivalent work of the considering project].
+ The contract
package/contract finished in last ___ years [insert number as required].
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+ Minimum contract
package/contract is ____ [insert equivalent value, usually 30%-70% of
equivalent work of the considering project].
+ The contract
package/contract finished in last ___ years [insert number as required].
III. Preliminary
plan for project execution, capacity and commitment of project execution (maximum
score accounting for 10% of total score) (8)
1
The approach and
methodology (including comments on the proposal or feasibility study report
of the project)
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Preliminary proposal for
project execution (including innovations)
3
Other criteria (9)
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Notes:
(1) Procuring Entity
specifies score system of each criterion.
Example: Regarding
"Experience of Investor”, Procuring Entity may specify as follows:
- Investor performed 1-2
projects: maximum 50%;
- Investor performed 3-4
projects: maximum 70%;
- Investor performed 5
projects: maximum 100%.]
(2) According to the scope,
nature and sector of project, Procuring Entity may amend other finance-related criteria,
namely: average
annual working capital, average annual turnover, no accumulated loss, etc. or
net asset value of the latest fiscal year pertaining to projects to encourage
the participation of new investors that have been established recently.
(3) Net asset value is the
difference between Total assets and Liabilities. Annual net asset value
reflects the profitability of a business in a year as well as its capacity to
withstand losses.
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Pursuant to the scope,
nature, and sector of project, the Procuring Entity may add criterion in terms
of Pending litigation and require the Investor to provide information about
pending litigation at the time of submission of Application. If a
pending litigation is treated as resolved against the Investor, expenses
incurred from litigation shall be specified. In this case, net asset
value shall equal to net asset value in the financial statement of the latest
year minus (-) expenses incurred from litigation. At the time of submission of
Application, if the Investor does not have sufficient information about the
results of pending litigation, information related still be declared; such
results shall be provided at the time of submission of its Bid serving as basis
for amendments to Investor’s qualifications.
(4) Investor must provide a
commitment to contribute owner’s equity using Form NL 02 of Chapter IV -
Application Forms.
In the commitment to contribute owner’s equity, the Investor
must provide information about owner's equity of projects that are in progress.
Owner's equity of Investor
shall be determined according to the financial statement of the latest year
that has been audited by an independent audit unit and the statement of owner’s
equity at the time when the Investor participates in the project. If
the Pre-qualification Document requires only financial capacity in the latest
year and the Investor has been established in that year, the owner's equity
shall be determined according to the financial statement that has been audited
by an independent audit unit from the establishing time to the participation
time; and representative(s), owner(s) or parent company must provide a
commitment to ensure the adequacy of owner's equity specified in the financial
plant.
If the Investor participates
in multiple projects at a time, total owner's equity must be sufficient for
total owner's equity committed to all projects as prescribed.
(5) Investor must provide a
commitment to mobilize borrowed capital using Form NL 02 of Chapter IV -
Application Forms.
Investor attaches a commitment of provide finance issued by a
bank or a credit institution in terms of remaining financial obligations (other
than owner’s equity) undertaken by the Investor.
(6) According to scope,
nature, and sector of the project, the Procuring Entity may define bonus score
in this Section on the basis of quality of work performed. In
this case, the Procuring Entity shall require the Investor to provide
certificate of project’s completion of in similar sector, infrastructure
development sector, or provision of public services using Form NL 03 of Chapter
IV - Application Forms.
(7) Experience of Investor
is reflected in number of projects/contracts in similar sector, infrastructure
development sector, or provision of public services in which the Investor plays
role of Investor contributing owner's equity or primary contractor. The
Investor shall provide information about its experience using Form NL 03 of
Chapter IV - Application Forms. The Investor shall refer only to experience in one project in
similar sector, infrastructure development sector, or provision of public
service (as a single entity or a JV's Party) with multiple roles.
[The Procuring Entity shall
specify that one type-2 or -3 project equals 0.75 of one type-1 project; one
type-4 project equals 0.5 type-1 project and round method in case the number of
projects is an odd number.
Example: If
Procuring Entity specifies that one type-2 or -3 project equals 0.7 of one
type-1 project; one type-4 project equals 0.5 type-1 project; if the Investor
has one type-1 project, one type-2 project, one type-3 project and three type-4
projects, total similar projects is: 1 + 0.7*1 + 0.7*1 + 3*0.5 =
3.9 (equivalent to 4 projects).
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(9) According to scope,
nature, and sector of project, the Procuring Entity shall provide other appropriate
criteria, not exceeding 30% of total score as mentioned in Section III.
CHAPTER
IV.
APPLICATION FORMS
A. Legality
1. Form PL 01: Application
Submission Form
2. Form PL 02. Power of
Attorney
3. Form PL 03. Joint Venture
Agreement
4. Form PL 04: Investor
Information Form
5. Form PL 05: Investor’s
Partner Information Form
B. Qualifications
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2. Form NL 02: Guarantee of
Financing and Credit Sources for Investors
3. Form NL 03: Similar Section
Experience
4. Form NL 04: Preliminary plan
for project execution
FORM
PL 01
APPLICATION
SUBMISSION FORM (1)
(Location),__________(date)
To: ____[Procuring
Entity’s name]
(hereinafter referred to as Procuring Entity)
After carefully studying the
Pre-qualification Document of ______ [project’s name] issued by _____[Procuring
Entity’s name] dated ____and addenda thereof No. ____[insert the number
of the addenda (if any)] dated _____, we, ____[insert the Investor’s
name], submit an Application for the above-mentioned project. This
Application is submitted without conditions attached.
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We hereby declare that:
1. We only participate in this
Application as the Primary Investor.
2. We are not undergoing
dissolution process, are not thrown into bankruptcy, and do not incur bad debts
as prescribed by law.
3. We do not commit violations
against regulations on assurance of competitiveness in bidding.
4. We are not involved in
corrupt, fraudulent or conclusive practice and other violations against law on
bidding.
5. Every information provided
herein is truthful to be the best of our knowledge.
6. We will assume full responsibility
for all obligations of Investor during the prequalification process.
This Application takes
effect within ____ days(2), from __________[deadline for
submission of bids] (3).
Legal
representative of Investor(4)
[Full name, position, signature and seal (if any)]
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(1) Investor must provide
sufficient and accurate information including names of the Procuring Entity and
the Investor, validity period of the Application, which bears the signature and
seal (if any) and of the Investor’s legal representative.
(2) Validity period of the
Application is from the deadline for submission of Applications to its
expiration date as prescribed in the Pre-qualification Document. The
period of time from the deadline for submission of Applications to 24:00 of the
Application closing date is considered 01 day.
(3) Insert the Application
closing date as prescribed in Section 16.1 of the BDS.
(4) If the Investor’s legal
representative authorizes his/her subordinate to sign the Application
Submission Form, a Power of Attorney (Form 02 provided in this Chapter) must be
enclosed. If the company’s charter or another document permits such subordinate
to sign the Application Submission Form, such document shall be enclosed (no
Power of Attorney is required in this case). The successful Investor must
present certified true copies of these documents to the Competent Person prior
to the signing of contract. If information provided is found inaccurate, the Investor
will be considered fraudulent as prescribed in Point c Clause 4 Article 89 of
the Law on Bidding and incur penalties as prescribed Section 27 Chapter I of
Pre-qualification Document.
FORM
PL 02
POWER
OF ATTORNEY (1)
[Location and
date]_______________
I am __________[insert
name, ID/passport number, position of Investor’s legal representative], the
legal representative of _______ [insert name of Investor] at _____________
[insert address of Investor] hereby authorizes _____________ [insert
name, ID/passport number, position of authorized representative] to perform
the following tasks during the participation in the process of bidding for ____________
[insert name of the package] of _____________ [insert name of the
project] held by ____________ [insert name of the Procuring Entity]:
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- To sign documents with the
Procuring Entity during the pre-qualification process, including the request
for clarification of Pre-qualification Document and clarification of
Application;
- To sign Letter of Bid;
- To sign documents with the
Procuring Entity during the bidding process, including the request for
clarification of Bidding Documents and clarification of Bids;
- Other tasks [insert details
of tasks (if any)]. (2)
The authorized
representative only performs the tasks within the area of competence of a legal
representative of __________ [insert name of Investor] is totally
responsible for the tasks performed by ___________ [insert name of
authorized representative] within the authorization scope.
The Power of Attorney is
effective from __________ [date] to _________ [date] (3) and is made
into _______ copies with equal value. The Authorizer keeps ___ copies. The authorized
person keeps ___ copies.
(01) original shall be attached to the original Application.
Authorized
person
[Full name, position, signature and seal (if any)]
Authorizer
[Full name, position, signature and seal (if any) of the
legal representative]
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(1) The original copy of
the Power of Attorney shall be sent to the Procuring Entity in conjunction with
the Application Submission Form as prescribed in Section 10.3 Chapter I of Pre-qualification
Document.
The Investor’s legal representative may authorize their
deputies, subordinates, directors of branches, heads of representative offices
of the Investor to perform the one or multiple tasks on behalf of the Investor. The
authorized representative may use the seal of the Investor or their seal. The
authorized representative may not authorize another person.
(2) Area of authorization
includes one or multiple tasks above.
(3) Insert the effective
date and expiration date of the Power of Attorney in conformity with the
bidding process.
FORM
PL 03
JOINT
VENTURE AGREEMENT
(Location),__________(date)
Representatives of
signatories to the joint venture agreement include:
Name of JV's Party: ____[insert
name of each JV’s Party]
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- TIN:
- Address:
- Phone number:
- Fax:
- Email:
- Legal representative
- Position:
Power of Attorney No.
__dated__________(in case of authorization).
The Parties have reached a consensus
on entering into a joint venture agreement with the following contents:
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1. Parties voluntarily
establish this joint venture to participate in the process of bidding for _______________
[insert name of project].
2. Official name of the joint
venture used in every transaction related to the project with the consent of
all Parties: ______________ [insert the agreed name of the joint venture].
Address of joint venture:
Phone number:
Fax:
Email:
JV’s representative:
3. Every JV's Party is
committed not to unilaterally participate or establish a joint venture with
another Investor to participate in the bidding process.
Article 2. Assignment of
duties
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1. All parties unanimously
authorize ________ [insert a Party’s name] as the leading JV's Party of
the JV who represents the joint venture to perform the following tasks
(adjustable subject to Parties’ agreement):
[- To sign Application
Submission Form;
- To sign documents with the
Procuring Entity during the pre-qualification process, including the request
for clarification of Pre-qualification Document and clarification of
Application;
- To sign Letter of Bid;
- To sign documents with the
Procuring Entity during the bidding process, including the request for
clarification of Bidding Documents and clarification of Bids;
- Perform other tasks except
for signing of contract [specify details of other tasks (if any)].
2. Tasks of JV’s Parties are
specified in the table below(1) [specify tasks of each JV’s Party
and equity holding rate in the JV]:
No.
Name
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Owner’s
equity
Amount
%
1
Party 1
[Finance]
2
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[Technique]
3
Party 3
[Operation/Management]
….
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Total
....
100%
Article 3. Effect of Joint
Venture Agreement
1. The Joint Venture Agreement
takes effect from the day on which it is signed.
2. The Joint venture agreement
expires in the following cases:
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- There is/are change(s) in
JV's Parties.
If the change(s) is/are approved by the Procuring Entity,
Parties shall establish a new joint venture agreement.
- It is not selected to the
shortlist;
- It is not awarded the
contract;
- The Procuring Entity notifies
the cancellation of prequalification;
- The Procuring Entity notifies
the cancellation of Investor selection process;
- All parties have fulfilled
their duties and finalize the contract.
The Joint Venture Agreement
is made into _______ copies with equal legal value, each party keeps _________
copies, attached with the original Application. All original copies have
equal value
Legal
representative of JV's Party(2)
[name of legal representative of each JV's Party, position,
signature and seal (if any)]
Notes:
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(2) The legal
representative of each JV's Party is a legal representative or authorized
representative.
FORM
PL 04
INVESTOR
INFORMATION FORM
(Location),__________(date)
1. Name of Investor/JV's Party:
2. Country of operation:
3. Year of establishment:
4. Legal address of Investor at
the country of operation:
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- Name
- Address:
- Phone number/Fax:
- Email address:
6. Organizational structure of
Investor.
Legal
representative of Investor
[full
name, position, signature and seal (if any]
Notes:
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(2) Attached are
photocopies of one of the following documents: An enterprise registration
certificate, an establishment decision or equivalent issued by the competent
authorities of the country in which the Investor is operating.
FORM
PL 05
INVESTOR’S
PARTNER INFORMATION FORM (1)
No.
Partner’s
name (2)
Country
of operation
Role
(3)
Legal
representative
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1
Company 1
[Financial support]
2
Company 2
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3
Company 3
[Operation/Management
Contractor]
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Legal
representative of Investor
[full
name, position, signature and seal (if any]
Notes:
(1) To be used in case of
participation of other partners
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(3) Specify each Partner's
role.
(4) Indicate number of
contract/agreement, enclosed with the original or certified true copy of such
document (if any).
FORM
NL 01
FINANCIAL
CAPACITY (1)
1. Name of Investor/JV's Party:
2. Financial capacity of
Investor/JV's Party:
a) Summary of financial data
in the ____latest fiscal years (2):
Balance
sheet and income statement
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Description
Financial
Data for Previous ___Years
Year
1
Year
2
Year
__
1
Total Assets
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2
Total Liabilities
3
Net Worth
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4
Current Assets
5
Current Liabilities
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6
Working Capital
7
Total Revenues
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8
Profits Before Taxes
9
Profits After Taxes
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b) Pending litigation in
which the Investor is a litigant (3):
Pending
litigation
Choose one of two
information below:
□ No pending litigation.
□ Description of pending
litigation in which the Investor is a litigant (or each JV' Party is a
litigant regarding JV).
Year
Matter
in Dispute
Value
of Pending Claim (in VND)
Value
of Pending Claim as a Percentage of Net Worth
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c) Attachments
Attached are copies of financial
statements (balance sheets including all related notes, and income statements)
for last ___ years(4), as indicated above, complying with the
following conditions:
1. All such documents reflect
the financial capacity of the Investor or JV's Party, and not sister or parent
companies.
2. Historic financial
statements must be complete as prescribed.
3. Historic financial
statements must correspond to accounting periods already completed, attached
are certified true copies of one of the following documents:
- Inspection record of tax
declaration;
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- Documentary evidence on
electronic tax declaration by the Investor;
- Certification of tax
liability issued by the tax authority (certifying amount paid in the whole
year);
- Auditor's report (if any);
- Other documents;
Legal
representative of Investor
[Full name, position, signature and seal (if any)]
Notes:
(1) Regarding a joint
venture, each JV' Party shall declare information using this Form.
(2) Insert number of years
as required, usually between 3 and 5 years prior the year of the deadline for
submission of bids.
Columns of the table should be extended in accordance with
given years.
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(4) If the accounts of
latest fiscal years are not audited, the Investor must provide a commitment thereto. An
audited financial statement of the year preceding the year of which the
financial statement has been not audited.
FORM
NL 02
GUARANTEE
OF FINANCING AND CREDIT SOURCES FOR INVESTORS (1)
(Location),__________(date)
1. I am ___[name],______[position],
the legal representative of ____[Investor’s/ JV’s name), legally
established and operating under the laws confirm that all provided information
in this document is true and enclosed documents are precise copies of the
original documents.
2. The following financing and
credit sources have been identified and maybe mobilized for the project:
Financing
source
Amount
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1.
2.
…
II. Borrowed
capital that investors have to mobilize:
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2.
….
3. Attachments:
- Certified copies of
Guarantee letter for Financing/Credit sources issued by a bank or a credit
institution.
- Information about progress
of owner’s equity mobilization for unfinished projects of the Investor.
- Other relevant documents.
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[full
name, position, signature and seal (if any]
Notes:
(1) To be inserted in
figures, in words according to Currencies of Bid.
FORM
NL 03
SIMILAR
SECTION EXPERIENCE
(Location),__________(date)
[The Investor shall declare
its experience in similar projects]
1. Project No. 01: ____[project’s
name]
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1
Contract number:
Signing date:
Role in project:
□ Independent
Investor □ Investor JV's Party
□ Project Manager □
Building Contractor □ Operation Contractor
Schedule:
□ Closing of construction
□ Closing of operation,
business
□ Fulfillment of obligations
in the project contract
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Holding rate in the
project management enterprise (to be used for Joint Venture):
Mobilized owner’s equity:
Total estimated investment/total
investment:
Contract package/contract
value (to be used for Contractor):
Type of contract:
Country:
2
Name of Procuring
Entity/competent authority:
Address:
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Phone number:
Fax:
Email:
3
Summary of similar
characteristics of completed project and considered project
4
- Summary of performed work:
- Value of performed work:
(Value and currency)
equivalent to VND ___
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- Summary of non-performed
work to be completed:
- Value of non-performed
work to be completed:
(Value and currency)
equivalent to ___VND
6
[If the Procuring Entity
evaluate the work’s quality, Investor must declare the following:
- Its capacity in
control of expenses in the completed projects:
- Its capacity in
compliance with the expected schedule of the completed projects:
- Its capacity for
complying with technical standards of projects…]
7
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8
Summary of special
technical specifications/operation:
2. Project No. 02: ____[project’s
name]
Legal
representative of Investor
[Full name, position, signature and seal (if any)]
Notes:
(1) The Investor must
provide accurate and truthful information about unfinished project until the
deadline for submission of the Application; any inaccurate and untruthful
information shall be considered “fraudulent” and the Application will be
rejected.
(2) If the Procuring Entity
evaluate the quality of performed work, it shall require the Investor to
provide a confirmation issued by the authority competent to sign the contract
or the investor (to be used if the Investor is also a Contractor).
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PRELIMINARY
PLAN FOR PROJECT EXECUTION
The Investor shall prepare
methods of preliminary plan for project execution, including:
1. The approach and methodology
(including comments on the proposal or feasibility study report of the
project).
2. Preliminary proposal for project
execution (including innovations).
3. Other contents at the
request of Procuring Entity.
PART
2. PROJECT SUMMARY REPORT
Chapter
V. PROJECT SUMMARY REPORT
According to the project
proposal or the approved feasibility study report Summary
of project includes:
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2. Authority competent to sign
and execute the contract;
3. Objectives;
4. Location; scope and
capacity; land used (if any);
5. Technical Specifications;
6. Total estimated investment/total
investment;
7. State’s holding (if any);
8. Type of contract;
9. Financial plan;
10. Contract duration;
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12. Others.
FORM
OF
BIDDING
DOCUMENTS FOR SELECTION OF INVESTORS CARRYING OUT PPP PROJECTS
(Form No. 02)
(Issued
together with Circular No. 15/2016/TT-BKHDT dated September 29, 2016 of the
Ministry of Planning and Investment on guidelines for request for
prequalification, bidding documents for selection of investors carrying out PPP
project)
BIDDING DOCUMENTS
Project’s
name:
__________________
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Issued
on:
____________________
[insert
date of issuing invitation for bids for Investors]
Issued
together with Decision: __________________
[insert
number and date of the Decision on approval for the invitation for bids]
Consultant
for bidding documents
(if any)
[name, signature, seal (if any)]
Procuring
Entity
[name, signature, seal]
TABLE OF CONTENTS
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ABBREVIATIONS
PART 1. SELECTION OF BIDDER
PROCEDURES
Chapter I. Instructions to Investors
Chapter II. Bid
Data Sheet
Chapter III. Evaluation
and Qualification Criteria Method
Chapter IV. Bidding
Forms
PART 2: PROJECT’S
REQUIREMENTS
Chapter V. Procuring Entity’s
requirements
PART 3: DRAFT CONTRACT AND
CONTRACT FORMS
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SUMMARY
PART 1. SELECTION OF BIDDER
PROCEDURES
Chapter I. Instructions to Investors
This Chapter provides
information to help Investors prepare their Bids. Information is also provided
on the submission, opening, and evaluation of Bids and on the award of
Contracts.
Chapter II. Bid
Data Sheet
Each item in Chapter I
referred to BDS must be specified in the respective item of Chapter II to each
package.
Chapter III. Evaluation
and Qualification Criteria Method
This Chapter specifies
methods and criteria to be used to evaluate Bids.
Chapter IV. Bidding
Forms
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PART 2: PROJECT’S
REQUIREMENTS
Chapter V. Procuring Entity’s
requirements
This Chapter provides
information about Procuring Entity’s requirements.
PART 3: DRAFT CONTRACT AND
CONTRACT FORMS
This Part includes
requirements for content of the Draft Contract and Contract Forms, which, once
completed, is an integral part of the Contract. The forms for Performance
Security (Bank guarantee) when required, shall only be completed by the
successful Investor after contract award.
ABBREVIATIONS
BDS
Bid Data Sheet
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Instructions to Investors
Law on Bidding
Law on Bidding No.
43/2013/QH13
Decree No. 15/2015/ND-CP
Decree No. 15/2015/ND-CP
dated February 14, 2015 on investment under Public-Private Partnerships form
Decree No. 30/2015/ND-CP
Government’s Decree No.
30/2015/ND-CP dated March 17, 2015 on guidelines for the Law on bidding in
terms of selection of bidders
PART
1. SELECTION OF BIDDER PROCEDURES
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1. Selection of Investors
1.1. The Procuring Entity
indicated in the BDS, issues these Bidding Documents to Investors
included in the shortlist that are approved to execute the project as
specified in Chapter V – Procuring Entity’s Requirements.
1.2. Requirements
pertaining to equity and borrowed capital are defined in BDS.
1.3. Requirements
pertaining to service prices specified in the BDS.
1.4. Requirements
pertaining to state capital held in the project specified in the BDS.
1.5. Requirements
pertaining to request for payment to State budget specified in the BDS.
1.6. Basic information on
the Project is specified in BDS.
2. Fraud and
Corruption
2.1. Corrupt practice.
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2.3. Collusive practice,
including the following acts:
a) Agreeing on bidding
withdrawal or withdrawal of Letter of Bid already been submitted so that one
party or parties in agreement win bid;
b) Agreeing that one party
or parties jointly prepare(s) Bidding Documents so that one party may win
bid;
c) Agreeing on refusal for
supply of Goods, refusal for concluding contracts with subcontractors, or
causing of other difficulties to parties which refuse to participate in
agreement.
2.4. Fraudulent practice,
including the following acts:
a) Providing a wrong
presentation intentionally or falsifying information, documents of a Investor
with the aim to obtain financial benefits or other benefits or with the aim
to avoid any obligation;
b) Individuals who
directly assess the Bidding Documents and results of Investor selection
provide wrong reports or untrue information falsifying the results of Investor
selection;
c) Investors intentionally
provide dishonest information in the Bid falsifying the result of Investor
selection.
2.5. Interference practice,
including the following acts:
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b) Impeding Investors,
authorities in charge of supervision, inspection and audit.
2.6. Inequality and
intransparency, including the following acts:
a) Making a Bid as an
Investor or perform tasks of an Investor for its own Invitation for bids.
b) Formulating and
engaging in evaluation of the Bidding Documents of the same package;
c) Engaging in evaluation
of the Bid and assessing the results of Investor selection of the same
package;
d) Any individual of the Procuring
Entity directly participates in the Investor selection process, or
participates in an expert group or evaluation group for prequalification
results, results of Investor selection, or a Head of the competent authority,
the Procuring Entity has packages of which his or her natural parent,
parent-in-law, spouse, natural child, adopted child, son or daughter-in-law
or sibling is a Investor or a legal representative of the Investor;
dd) Applying a method of Investor
selection other than National Competitive Bidding upon the unsatisfaction of
requirements prescribed in the Law on bidding;
2.7. Disclosing or
receiving the following documents in terms of the Investor selection process,
other than the cases prescribed in Point e Clause 8 Article 73, Point 1
Clause 3 Article 74, Clause 7 of Article 76, Clause 7 of Article 78, Point d
Clause 4 of Article 92 of the Law on Bidding:
a) Contents of the Bidding
Documents before the issuing time as prescribed;
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c) Contents of Requests
for Clarification of Bids made by the Procuring Entity and responses of the Investor
during the process of evaluation of Bids prior to announcement of the results
of Investor selection;
d) Reports of the Procuring
Entity and expert group, evaluation reports, reports of consulting Investor,
reports of relevant specialized agencies during the Investor selection
process prior to announcement of the prequalification results, results of Investor
selection;
dd) Results of Investor
selection prior to the stipulated time for announcement;
e) Other documents during
the Investor selection process which are stamped "confidential" as
prescribed by law.
3. Changes of Investor’s
eligibility
3.1. Any Investor that
needs to change its eligibility (name) in the shortlist shall communicate in
writing with the Procuring Entity within a given time as specified in BDS. The
Procuring Entity shall request the competent person for consideration of the
eligibility change, in particular:
a) Permit another Joint
Venture or permit the addition of another JV's Party not included in the
shortlist;
b) Refuse the Investor
being a joint venture from which a JV's Party is withdrawn but no JV’s Party
with equivalent qualifications or higher replaces it.
The Investor shall declare
qualifications of new JV's Party, attach documents establishing its
eligibility and qualifications.
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a) An enterprise
registration certificate, an establishment decision or equivalent issued by
the competent authorities of the country in which the Investor is operating.
b) Keep independent
accounting records.
c) Be not undergoing
dissolution process, is not thrown into bankruptcy, and does not incur bad
debts as prescribed by law.
d) Ensure the competitiveness
in bidding as prescribed in the BDS.
dd) Have registered on
national bidding network.
e) Be not banned from
bidding as prescribed in law on bidding.
3.3. If an Investor does
not change its eligibility (name) in the shortlist, its eligibility shall not
be re-considered.
4. Key contents of
Bidding Documents
4.1. The Bidding Documents
consists of Part 1, Part 2, Part 3 in conjunction with any Addendum to the
Bidding Documents (if any) as defined in the ITB Section 7 (if any). The
Bidding Documents specifically includes the following contents:
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- Chapter I. Instructions to
Investors
- Chapter II. Bid
Data Sheet
- Chapter III. Evaluation
and Qualification Criteria Method
- Chapter IV. Bidding
Forms
Part 2: Project’s Requirements
- Chapter V. Procuring
Entity’s requirements
Part 3: Draft Contract And
Contract Forms
4.2. Invitation for Bid
issued or provided by Procuring Entity is not a part of the Bidding
Documents.
4.3. The Procuring Entity
is not responsible for the accuracy and completeness of the Bidding
Documents, addenda, minutes of pre-bid meeting (if any) or addenda to the
Bidding Documents as specified in ITB Section 7 if they were not obtained
directly from the Procuring Entity.
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5. Clarification of
Bidding Documents, pre-bid meeting
5.1. A prospective Investor
requiring any clarification of the Bidding Documents shall contact the
Procuring Entity according to the address prescribed in ITI Section 1.1 in
writing at least 05 working days before the deadline for the submission of
bids as prescribed in ITI Section 21 or ask questions in the pre-bid meeting
(if any) as specified in ITI Section 5.2.
The Procuring Entity will
respond in writing to any request for clarification. The
Procuring Entity shall forward copies of its response to all those who have
acquired the Bidding Documents directly from it, including a description of the
inquiry but without identifying its source. Should the Procuring Entity deem
it necessary to amend the Bidding Documents as a result of a clarification,
it shall do so following the procedure under ITI Section 7.
5.2. In exceptional
circumstances, the Procuring Entity shall hold a Pre-Bid Meeting if provided
for in the BDS.
The purpose of the meeting will be to clarify issues and to
answer questions on any matter that may be raised in connection with the
Bidding Documents.
The Investor is requested, as far as possible, to submit
any question in writing, to reach the Procuring Entity before the Pre-Bid
Meeting.
Minutes of the Pre-Bid
Meeting shall include: the text of the questions raised (without identifying
the source), and the responses given by the Procuring Entity. The
clarification shall be made and transmitted to all Investors who have
acquired the Bidding Documents from the Procuring Entity. The
minutes of Pre-Bid Meeting is not an addendum of Bidding Documents. Absence
from the Pre-Bid Meeting is not a reason for disqualifying an Investor. Should
the Procuring Entity deem it necessary to amend the Bidding Documents as a
result of a clarification, it shall do so following the procedure under ITI
Section 7.
6. Site Visit
6.1. The Investor and any
of its partners (if any) will be granted permission by the Procuring Entity
to access project site, but only upon the express condition that the
Investor, its partners will release and indemnify the Procuring Entity from
and against all liability in respect thereof. The Investor, its partners
will be responsible for accidents, loss or damage to property, and any other
loss, damage, costs, and expenses incurred as a result of the inspection. In
exceptional circumstances, the Procuring Entity shall provide the Investor
with guidelines for Site Visit as specified in BDS.
6.2. The Investor should
notify the Procuring Entity of the request for site visit before such visit
is undertaken.
7. Amendment of
Bidding Documents
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7.2. The addendum shall be
communicated in writing to all who have obtained the Bidding Documents from
the Procuring Entity (by hand, by post, fax, or email).
7.3. Each addendum shall
be sent to all Applicants who have obtained the Bidding Documents directly
from the Employers within a given time as specified in the BDS. To
give prospective Investors reasonable time in which to take an addendum into
account in preparing their Bids, the Procuring Entity may extend the deadline
for submission of Bids, pursuant to ITI Section 21.2. The
Investor must notify the Procuring Entity of the receipt of the addendum in
writing, by post, via fax or email.
8. Cost of Bidding
The Investor shall bear
all costs associated with the preparation and submission of its Bid. The
Procuring Entity will in no case be responsible or liable for those costs.
9. Language of Bid
The Bid, as well as all
correspondence and documents relating to the Bid exchanged by the Investor
and the Procuring Entity, shall be written in the language prescribed in the BDS.
10. Documents
comprising the Bid
The Bid includes Technical
Proposal and Financial Proposal, which comprise the following:
10.1. Technical Proposal
includes documents on administrative and legal matters, and qualifications also
(if required as prescribed in ITI Section 12), and technical proposal as
required by Bidding Documents. In particular:
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b) Documentary evidence
establishing the authority of the signatory of the Bid, in accordance with
ITI Section 11;
c) Power of Attorney using
Form 02 of Chapter IV - Bidding Forms (if necessary);
d) Joint Venture Agreement
(in case of changes of Join Venture) using form 03 Chapter IV - Bidding
Forms;
dd) Bid Security, in
accordance with ITI Section 17;
e) Documents on amendments
to Investor’s qualifications, in accordance with ITI Section 12;
g) Technical Proposal in
accordance with ITI Section 13.
10.2. Financial Proposal
shall include the following:
a) Letter of Financial Bid
in accordance with ITI Section 11;
b) Financial Proposal and
Schedules, in accordance with ITI Section 15.
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10.4. Any other document
required as specified in the BDS.
11. Letter of Bid
11.1. The Investor shall
submit the Letter of Technical Bid and Letter of Financial Bid, and
equivalent Schedules using the forms furnished in Chapter IV - Bidding Forms.
11.2. The Investor (for
any independent Investor) shall prepare an Letter of Bid, with signature and
seal (if any) of the Investor’s legal representative (legal representative or
authorized representative; in case of authorization, the Investor must attach
the Power of Attorney using the form PL 02 Chapter IV – Bidding Forms or the
copy of the Company’s Charter, Decision on establishment of branch or other
documentary evidence establishing the authority of the authorized
representative).
11.3. The Investor (for
any Investor in a joint venture) shall prepare an Letter of Bid, with
signatures and seals (if any) of each JV's Party’s legal representative or of
the signature and seal of a JV's Party on behalf of the JV as specified in
the Joint Venture Agreement (if any).
The legal representative
of each JV's Party is a legal representative or authorized representative. To
establish its eligibility of the authorized representative, the JV's Party
must attach the Power of Attorney using Form PL 02 in Chapter IV - Bidding
Forms or copies of Decision on establishment of branch or other documentary
evidence establishing the authority of the authorized representative.
12. Amendments to
Investor’s qualifications
12.1. Each Investor must
update its latest qualifications in the Bid. In the case where the
Investor’s qualifications remain unchanged, it must provide a written
commitment to meet the project’s requirements.
12.2. If the Investor’s
qualifications change, it must make amendments to such changes (with
attachments) and send them to the Procuring Entity.
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13. Technical Proposal
The Investor shall furnish
a Technical Proposal including contents as prescribed in BDS and any
other information as prescribed in Chapter IV - Bidding Forms.
14. Alternative
Technical Proposal
14.1. The Investor may
provide an Alternative Technical Proposal together with the Proposal
mentioned in the approved feasibility study report.
14.2. The Investor must
provide all essential information serving as basis for the evaluation of the
Alternative Technical Proposal.
15. Financial Proposal
15.1. The Investor shall
furnish a Financial Proposal including contents as prescribed in BDS
and any other information as prescribed in Chapter IV - Bidding Forms.
15.2. The Investor must fulfill
the tasks required in the Bidding Documents in consideration of its offered
method: financial plan and service prices (for method related to service
prices) or State’s holding (for method related to State’s holding) or payments
to State budget (for method related to State and social interests).
15.3. If the Investor
offers discount (for method related to service prices) or decrease State’s
holding (for method related to State’s holding) or increase payment to State
budget (for method related to State and social interests), it shall be
written directly on the Letter of Financial Bid or on a separate offer. The
Investor shall specify the contents and method of discount, State’s holding
decrease, or increase in payments to State budget together with the
respective Financial Proposal The aforesaid offers may be submitted separately or
together with the Financial Proposal as long as it is received by the Procuring
Entity prior to the deadline for submission of Bid. Any
offer separately submitted shall comply with ITI Sections 20.2 and 20.3. The
offers shall be preserved as part of the Bid and opened together with the
Financial Proposal.
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Currencies of Bid shall be
specified in the BDS.
17. Bid Security
17.1. When submitting a
bid, the Investor shall furnish a Bid Security before the deadline for
submission of Bid in the form of either a letter of credit or a bank
guarantee from a bank or a credit institution lawfully operating in Vietnam
or deposit cheques.
If the letter of credit is used, it must be made in
accordance with Form 08 of Chapter IV - Bidding Forms or in another form
provided that it contains essential contents. In the event that the
validity period of the bid is extended as prescribed in ITI Section 18.2, the
Bid Security is also extended with the same validity period.
17.2. If a joint venture
make a bid, it may perform the Bid Security by one of two methods below:
a) Every JV’s Party may
perform separate Bid Security provided that total value of the Bid Security
is not lower than that mentioned in ITI Section 17.3; if the Bid Security is
not valid, the Bid of the joint venture shall be rejected as non-responsive. If
any JV’s Party violates law on bidding leading its Bid Security is not
returned as prescribed in ITI Section 17.6, and the Bid Security shall not be
returned.
b) If all JV’s Parties
conclude an agreement in which one Party will be responsible for its Bid
Security or for Bid Security of other Parties in the joint venture. The
Bid Security shall be in the name of the joint venture or the JV’s Party in
charge provided that the total value is not lower than that mentioned in ITI Section
17.3. If
any JV’s Party violates law on bidding leading its Bid Security is not
returned as prescribed in ITI Section 17.6, and the Bid Security shall not be
returned.
17.3. Value, currency and
validity period of the Bid Security shall be specified in the BDS.
17.4. A Bid Security shall
be not considered valid in one of the following cases: it
has lower value, shorter validity period as required in ITI Section 17.3,
inaccurate the Employer’s name (beneficiary), non-original paper and invalid
signature and accompanying of disadvantaged conditions to the Procuring
Entity.
17.5. The unsuccessful
Investor shall be either returned or released the Bid Security within the
period as prescribed in the BDS, from the date on which the
notification of the Investor selection is sent. With regard to the
successful Investor, the Bid Security shall be returned or released after the
Investor performs Performance Security.
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a) The Investor withdraws
its Bid (including Technical Proposal or Financial Proposal) after the
deadline for submission of Bid and during the period of bid validity;
b) The Investor violates
law on bidding which leads to be cancelled bid as prescribed in ITI Section
35.1;
c) The Investor fails to
furnish the Performance Security as prescribed in ITI Section 39.1;
d) The Investor fails to
or refuses to negotiate the contract within 05 working days, from the date on
which the notification of contract negotiation sent by the Procuring Entity
is received, excluding force majeure events;
dd) The Investor fails or
refuses to finalize and sign the contract, within a given time as mentioned
in the notification of contract award sent by the Procuring Entity except for
force majeure cases.
18. Period of Validity
of Bids
18.1. The Bid including
Technical Proposal and Financial Proposal shall remain valid for the period
which is not shorter than the period specified in the BDS. The
Bid valid for a shorter period shall not be considered further.
18.2. In exceptional
circumstances, prior to the expiration of the bid validity period, the
Procuring Entity may request Investors to extend the period of validity of
their bids (including the period of validity of Technical Proposal and Financial
Proposal). If a Bid Security is requested, it shall also be extended for a
corresponding period (equivalent to the extended validity period plus 30
days). If the Investor refuses the extension of the Bid such Bid shall not
be considered further. The Investor accepting the request may not change any
content of the Bid. The request for extension and the responses shall be made
in writing.
19. Format and Signing
of Bid
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If there any amendments to
or replacement for Technical Proposal or Financial Proposal, the Investor
shall prepare one original and a number of photocopies of the Bid as
prescribed in the BDS. The cover of documents shall be clearly marked “TECHNICAL
PROPOSAL ORIGINAL MODIFICATION”, “TECHNICAL PROPOSAL COPY MODIFICATION”,
“FINANCIAL PROPOSAL ORIGINAL MODIFICATION”, “FINANCIAL PROPOSAL COPY
MODIFICATION”, “TECHNICAL PROPOSAL ORIGINAL SUBSTITUTION”, “TECHNICAL
PROPOSAL COPY SUBSTITUTION”, “FINANCIAL PROPOSAL ORIGINAL SUBSTITUTION”,
“FINANCIAL PROPOSAL COPY SUBSTITUTION”.
19.2. The Investor shall
be responsible for the discrepancy between the original and the photocopies. In
the event of any discrepancy between the original and the copies does not
lead to any change to the rank of the Investor, the original shall prevail. In
the event of any discrepancy between the original and the copies leading any
change to the rank of the Investor, the Bid shall be rejected.
19.3. The original of
Technical Proposal and Financial Proposal shall be typed or written in
indelible ink and have page numbers. Letter of Bid, addenda of
Bid, clarifying documents, and other forms prescribed in Chapter IV -
Bidding Forms must bear the signature and seal of the Investor’s legal
representative or authorized representative (if any). The authorized
representative must obtain a Power of Attorney using form 02 of Chapter IV –
Bidding Forms or a copy of the Company Charter, a certified Decision on
Establishment of branch or other documents proving the competence of the
authorized representative, and it shall be submitted together with the
Technical Proposal and Financial Proposal.
19.4. With regard to an
Investor being a Joint Venture, the Bid must bear the signatures of legal
representatives or all JV’s Parties or the Party that represents the Joint
Venture according to the Joint Venture Agreement. The
Joint Venture Agreement must bear the signatures of legal representatives of
all JV’s Parties.
19.5. Any interlineations,
erasures, or overwriting shall be valid only if they are signed or initialed
by the person signing the Bid.
20. Sealing and Marking
of Bids
20.1. The Technical
Proposal envelope contains the original and the copies and clearly mark it
“TECHNICAL PROPOSAL”.
The Financial Proposal envelope contains the original and
the copies and clearly mark it “FINANCIAL PROPOSAL”.
If there is any revision
or replacement of Technical Proposal or Financial Proposal, the modification
or substitution documents (including the original and the copies) shall be
put into separate envelopes and clearly mark it “TECHNICAL PROPOSAL
MODIFICATION”, “TECHNICAL PROPOSAL SUBSTITUTION”, “FINANCIAL PROPOSAL
MODIFICATION”, “FINANCIAL PROPOSAL SUBSTITUTION”.
These envelopes: including
Technical Proposal, Financial Proposal, Technical Proposal Modification,
Financial Proposal Modification, Technical Proposal Substitution, Financial
Proposal Substitution, and Alternative Bid shall be sealed. The
sealing of envelopes shall comply with regulations provided by the Investor.
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a) bear the name and
address of the Investor;
b) be addressed to the
Procuring Entity in accordance with ITI Section 1.1;
c) bear the project’s name
specified in ITI Section 1.6;
d) bear a warning: “not to
open before the time and date for Technical Proposal opening” regarding
envelopes of Technical Proposal, Technical Proposal Modification, or
Technical Proposal Substitution (if any); bear a warning “Do not to open
before the time and date of Financial Proposal opening” regarding envelopes
of Financial Proposal, Financial Proposal Modification, or Financial Proposal
Substitution (if any).
20.3. In case Bid contains
multiple documents, the Investor needs to pack the whole documents in way
that ensures convenient reception and storage of Bid, ensures the integrity
of Bid to avoid loss or missing.
20.4. If the envelopes are
not sealed or the seals thereof are lost during the process they are
transferred to the Procuring Entity, or they are not marked as required in
ITI Sections 20.1. and 20.2, the Investor shall be responsible for those
violations. The Employer will assume no responsibility for the
confidentiality of the Bid if the Investor fails to comply with above
regulations.
21. Deadline for the
submission of Bids
21.1. Investors may submit
their Bids by hand or by mail at the Procuring Entity’s address in accordance
with ITI Section 1.1. and no later than the deadline for submission of Bid
specified in the BDS. The Procuring Entity shall receive Bids of all Applicants
submitted before the deadline for submission of Bids, including those who
have not bought or received the Bidding Documents from the Procuring Entity. Any
Investor that has not bought the Bidding Documents must pay the Procuring
Entity an mount equal to the selling price for a set of Bidding Documents as
specified in BDS before their Bid envelopes are received.
21.2. The Procuring Entity
may extend the deadline for submission of Bids by amending the Bidding
Documents in accordance with ITI Section 7. in which case all rights
and obligations of the Procuring Entity and Investors previously subject to
the deadline shall thereafter be subject to the deadline as extended.
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22. Late Bids
The Employer shall not
consider any bid that arrives after the deadline for submission of bids. Any
bid received by the Procuring Entity after the deadline for submission of
bids shall be declared late, rejected and returned unopened to the Investor.
23. Withdrawal,
Substitution, and Modification of Bids
23.1. An Investor may
withdraw, substitute, or modify its Bid after it has been submitted by
sending a written notice, duly signed by a legal representative or an
authorized representative, or attached with a copy of the Power of Attorney
in accordance with ITI Section 11.2 and 11.3.
23.2. The corresponding
substitution or modification of the Bid must accompany the respective written
notice. All notices must be:
a) submitted in accordance
with ITI Sections 19 and 20, and in addition, the respective envelopes shall
be clearly marked “BID MODIFICATION” or “BID SUBSTITUTION ”;
b) received by the
Procuring Entity prior to the deadline prescribed for submission of Bid, in
accordance with ITI Section 21.
23.3. The written notice
of Bid withdrawal must satisfy the following:
a) the respective
envelopes shall be clearly marked “BID WITHDRAWAL”;
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Any bid requested to be
withdrawn shall be returned unopened to the Investor.
23.4. Only written notices
of modification or withdrawal of Bid are received before the deadline for
submission of Bids shall be accepted.
24. Confidentiality
24.1. Information relating
to the evaluation of bids, and recommendation of contract award, shall not be
disclosed to Investors or any other persons not officially concerned with
such process until publication of selection results. No
information mentioned in the Bid of an Investor is disclosed to any other
Investors, except for information disclosed at the Bid opening.
24.2. Except for case of
the Bid clarification prescribed in ITI Section 25 and preliminary
negotiation prescribed in ITI Section 33, the Investor is not permitted to
contact to the Procuring Entity on any matter related to its Bid and the
package from the opening time until the publication of selection results.
25. Clarification of
Bids
25.1. In the event that
there is no documentary evidence establishing the Investor’s eligibility and
qualifications in the Bid when the deadline for submission of bids expires,
the Investor may send clarifications of its eligibility and qualifications to
the Procuring Entity.
The Procuring Entity shall receive the Clarification of Applications
sent by the Investors; documentary evidence establishing the Investor’s
eligibility and qualifications shall be an integral part of the Bid. The
Procuring Entity shall notify of receipt of Clarification of Bids in writing by
hand, by post, via fax or email.
25.2. After opening
Technical Proposal and Financial Proposal, the Investor is responsible for
clarifying Technical Proposal and Financial Proposal at the request of the
Procuring Entity.
Any request for clarification of the Procuring Entity and
any response of the Investor shall be in writing and sent by the following:
by hand, by post, via fax or email. The Clarification of Bids
shall only be made between the Procuring Entity and the Investor having the
Bid that needs clarifying. The contents of the Clarification of Bids shall be treated
as an integral part of the Bid by the Procuring Entity.
25.3. The Clarification of
Bids shall only be made between the Procuring Entity and the Investor having
the bid that needs clarifying provided that the essential contents of the
Bids and the eligibility of the Investors keep unchanged. The
request for clarification shall specify the deadline for clarifications in
accordance with BDS. The contents of the Clarification of Bids shall be treated
as an integral part of the Bid by the Procuring Entity. Regarding
clarification in terms of the Investor’s qualification, technical
requirements or financial requirements, if the deadline for clarification
expires, but the Investor fails to send any clarification or the
clarification does not satisfy requirements of the Procuring Entity, the
Procuring Entity shall evaluate the Bid sent prior to the deadline for
submission of Bid by the Investor.
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The Investor must declare
Partners expected to participate in the project execution using Form PL 06 of
Chapter IV - Bidding Forms.
27. Incentives in
investor selection
Entities eligible for
incentives and determination of incentives are set out in BDS.
28. Deviations,
Reservations, and Omissions
During the evaluation of
Bids, the following definitions apply:
28.1. “Deviation” means a
departure from the requirements specified in the Bidding Documents;
28.2. “Reservation” means
the setting of limiting conditions or withholding from complete acceptance of
the requirements specified in the Bidding Documents;
28.3. “Omissions” means
the failure to submit part or all of the information or documentation
required in the Bidding Documents.
29. Determination of
Responsiveness
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29.2. A substantially
responsive bid means one that meets all the requirements of the Bidding
Documents without material deviation, reservation, or omission. A
material deviation, reservation, or omission is one that:
a) if accepted, would
affect in any substantial way the scope, quality, or execution of the
project; or limit in any substantial way, inconsistent with the Bidding
Documents, the Competent person's rights or the Investor’s obligations under
the proposed Contracts; or
b) if rectified, would
unfairly affect the competitive position of other Investors presenting
substantially responsive Bids.
29.3. The Procuring Entity
shall examine all technical aspects of the Bid submitted in accordance with
ITI Sections 13, in particular, to confirm that all criteria prescribed in
Part 2 – Employer’s requirements, have been met without any material
deviation, reservation or omission.
29.4. If a bid is not
substantially responsive to the requirements of the Bidding Documents, it
shall be rejected and may not subsequently be made responsive by correction
of the material deviation, reservation, or omission.
30. Nonmaterial
Nonconformities
30.1. Provided that a Bid
is substantially responsive, the Procuring Entity may waive any
nonconformities in the bid that do not constitute a material deviation,
reservation or omission.
30.2. Provided that a bid
is substantially responsive, the Procuring Entity may request that the
Investor submit the necessary information or documentation, within a
reasonable period of time, to rectify nomaterial nonconformities in the bid
related to documentation requirements. Requesting information and
documentation on such nonconformities shall not be related to any aspect of
the Financial Proposal of the Investor. Failure of the Bidder to comply with
the request may result in the rejection of its Bid.
30.3. Provided that a Bid
is substantially responsive, the Procuring Entity shall rectify nonmaterial
and quantifiable nonconformities related to the Financial Proposal of the
Investor.
To this effect, the Financial Proposal shall be adjusted,
for comparison purposes only, to reflect the missing or nonconforming item or
component in comparison with the Bidding Documents prescribed in ITI Section
34.2.
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31.1.Except for late Bids
prescribed in ITI Sections 22 and Bids requested to be withdrawn in
accordance with ITI Section 23.3, all Technical Proposals received prior to
the deadline for submission of bids shall be opened and read out information
prescribed in ITI Section 31.2 Point b. The Technical Proposal opening shall
be held in public at the address, date and time specified in the BDS
in the witness of participants being Investors’ representatives and relevant
agencies and organizations. The Technical Proposal opening shall be conducted
regardless of the absence of any Investor’s representative. Only
envelopes that are opened and read out at the Technical Proposal opening
shall be considered further.
31.2. The Opening of Bids
shall be conducted to every Bid according to the alphabet order of Investors’
names and the following procedures:
a) The seals shall be
checked;
b) All envelopes of
Technical Proposal, including original, modification or substitution (if any)
shall be opened and read out: the Investor’s name, number of originals and copies, the
validity period of Technical Proposal, the performance period and the value
and validity period of the Bid Security and other details as the Procuring
Entity may consider appropriate.
c) The representative of
the Procuring Entity shall countersign the original of Letter of Technical
Bid, Power of Attorney of Investor’s legal representative (if any), Joint
Venture Agreement (if any), Bid Security. No Bid shall be rejected
at Bid opening except for late bids, in accordance with ITI Section 22.
31.3. With regard to Bids
requested to be withdrawn:
First, envelopes marked
“WITHDRAWAL” shall be opened and read out and the corresponding Bids
(including Technical Proposal and Financial Proposal shall not be opened, but
returned to the Investor. No Bid withdrawal shall be permitted unless the
corresponding withdrawal notice contains a valid authorization to request the
withdrawal and such authorization is public in the Bid opening.
31.4. With regard to
Technical Proposals requested to be modified
Envelopes marked
“Technical Proposal Modification” shall be opened and read out and the
corresponding Bids shall not be opened, before the Technical Proposal
Original is opened.
No Technical Proposal modification shall be permitted
unless the corresponding modification notice contains a valid authorization
to request the modification.
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Envelopes marked “SUBSTITUTION”
shall be opened and read out and exchanged with the corresponding Technical
Proposal being substituted. The substituted Technical Proposal shall not be opened, but
returned to the Investor. No Technical Proposal substitution shall be permitted
unless the corresponding substitution notice contains a valid authorization
to request the substitution and such authorization is public in the Bid
opening.
31.6. The Procuring Entity
shall prepare a record of the Bid opening that shall include prescribed in
ITI Section 31.2.
The record of Bid opening shall be signed by the
representatives of the Investors participating in the Bid opening. If
any signature of the Bidders is left in the record, it still remains valid. A
copy of the record shall be distributed to all Investors who participate in
the bid opening.
32. Technical Proposal
Evaluation
32.1. The Technical
Proposal shall be evaluated according to the procedure, method, and criteria
prescribed in Chapter III - Evaluation and Qualification Criteria and Method
32.2. List of Investors
satisfying technical requirements shall be approved in writing. The
Procuring Entity shall send the List of Investors satisfying technical
requirements to all Investors (including summary of reasons for rejection),
which contains invitations of bidders satisfying technical requirements to
open Financial Proposal, together with time and location of opening Financial
Proposal.
33. Financial Proposal
Opening
33.1. The Financial
Proposal opening shall be held in public at the address, date and time
specified in the Notification of List of Investors satisfying technical
requirements, in the witness of participants being Investors’ representatives
and relevant agencies and organizations. The Financial Proposal
opening shall be conducted regardless of the absence of any Investor’s
representative.
Only envelopes that are opened and read out at the
Financial Proposal opening shall be considered further.
33.2. At the Financial
Proposal opening, the Employer shall announce List of Investors satisfying
technical requirements and then check seals of the envelopes marked
“FINANCIAL PROPOSAL”, “FINANCIAL PROPOSAL MODIFICATION”, “FINANCIAL PROPOSAL
SUBSTITUTION”.
33.3. First, envelopes
marked “FINANCIAL PROPOSAL SUBSTITUTION” shall be opened and read out and
exchanged with the corresponding Substituted Financial Proposal, and the
Substituted Financial Proposal shall not be opened, but returned to the
Bidder.
No Financial Proposal substitution shall be permitted
unless the corresponding substitution notice contains a valid authorization
to request the substitution.
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33.4. The Financial
Proposal opening shall be conducted to every Financial Proposal according to
the alphabet order of the Investors’ names and following procedures:
a) The seals shall be
checked;
b) The envelopes shall be
opened and reading out:
Investor’s name; number of originals and copies of
Financial Proposal; Letter of Financial Bid; validity period of Financial
Proposal; total estimated investment/total investment, service prices,
State’s holding in project (if any), amount of payment to State budget
mentioned in the Letter of Bid (if any); value of discounts or decrease in
State's holding (if any) or increase in payment to State budget (if any);
scores of Bids satisfying technical specifications, and other details.
33.5. The Procuring Entity
shall prepare a record of the Financial Proposal opening that shall include
information prescribed in ITI 33.2, 33.3 and 33.4. The
record of Financial Proposal opening shall be signed by the representatives
of the Investors participating in the Financial Proposal opening. If
any signature of the Bidders is left in the record, it still remains valid. A
copy of the record shall be distributed to all Investors who satisfy technical
specifications.
34. Error correction
and adjustment of deviation
34.1. Error correction is
correction of errors in the Bid inclusive of arithmetical errors, unit
errors; discrepancies between contents technical proposal and Financial
Proposal and other errors. The error correction shall be made in accordance with BDS.
34.2. Adjustment of
deviation is adjustment of deficiency or redundancy that is non-material
deviation in the Bid compared to requirements of Bidding Documents. Adjustment
of deviation shall be made in accordance with BDS in consideration of equity,
transparency and economic efficiency. Adjustments are not
material deviation, reservation or omissions as prescribed in ITI Section
29.2. The
adjustment of deviation is made only be intended to compare Bids.
34.3. Upon discovering
errors, deviation, the Procuring Entity shall notify the Investor in writing
of such errors, deviation and error correction and adjustment of deviation
thereof.
Within 07 working days, from the date on which the
Procuring Entity’s notification is received, the Investor shall reply as
follows:
a) Accept or refuse the
error correction.
In case of refusal, the Bid shall be rejected;
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35. Financial Proposal
Evaluation and Ranking of Investors
35.1. The Financial
Proposal shall be evaluated according to the procedure, method, and criteria
prescribed in Chapter III - Evaluation and Qualification Criteria and Method
35.2. According to the
evaluation of Financial Proposals, the Procuring Entity shall make an
investor ranking list as prescribed in BDS.
36. Preliminary
negotiation of Contract
36.1. The first-ranking
Investor shall be invited to enter into preliminary negotiation. If
the Investor fails or refuses to enter into preliminary negotiation, the Bid
Security shall not be returned as prescribed in ITI Section 17.6 Point d. If
the preliminary negotiation is not successful, the Procuring Entity shall
request the Competent Person to invite the second-ranking Investor to enter
into the preliminary negotiation.
36.2. Preliminary
negotiation contents:
a) Negotiating
nonclarification or nonconformities between the Bidding Documents and the
Bid, between different contents in the Technical Proposal or Financial
Proposal possibly leading dispute or affecting the duties of contracting
parties during the performance of the contract;
b) Negotiating issues
arising during the selection of Investors (if any) to complete the details of
the project;
c) Negotiating other
necessary contents.
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An Investor shall be
proposed for contract award when following conditions are satisfied:
37.1. The Bid is valid;
37.2. Requirements for
qualifications are satisfied;
37.3. Technical
specifications are satisfied;
37.4. The Financial
Proposal satisfies requirements prescribed in BDS.
38. Bidding
cancellation
38.1. The Procuring Entity
shall notify the bidding cancellation in the following cases:
a) All Bids fail to meet
requirements mentioned in the Bidding Documents;
b) The Procuring Entity
changes objectives and scope of investment specified in the Bidding
Documents;
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d) There is any evidence
for corrupt, fraudulent or conclusive practice, or taking advantage of
positions, powers aiming to interfere illegally in a bidding process to
falsify results of Investor selection.
38.2. Any organization or
individual violating law on bidding leading bidding cancellation (as
prescribed in Point c and Point d of ITI Section 38.1) must compensate
relevant contracting parties and face penalties as prescribed.
38.3. Regarding bidding
cancellation prescribed in ITI Section 38.1, within 20 working days, the
Procuring Entity shall return or release Bid Security to Investors, excluding
bidding cancellation prescribed in Point d of ITI Section 38.1.
39. Publication of
selection of investors
39.1. Upon results of
selection of investors, the Procuring Entity shall publish such results on
the national bidding network or the Vietnam Public Procurement Review
Journal, and send them to Investors participating in the process of bidding
no later than 05 working days from the date on which the results of selection
of investors are approved. Contents of the notification of investor selection result:
a) Project’s name,
location and scope;
b) Name of the successful
Investor;
c) Type of contract;
d) Deadline for
commencement, build, operation, transfer of project;
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e) Total estimated investment/total
investment;
g) Service price, State’s
holding, or payment to State budget;
h) List of unsuccessful
Investors and brief explanation in term of each Investor;.
i) Plan for negotiation,
finalization, and signing of contract with successful Investor;
k) Notes (if any),
39.2. Regarding bidding
cancellation prescribed in Point a ITI Section 38.1, the explanation for the
bidding cancellation shall be provided in the notification of Investor
selection result.
39.3. Upon the receipt of
notification of the bidder selection result prescribed in ITI Section 37.1,
if any unsuccessful Investor requests explanation, the Procuring Entity
shall, within 05 working days from the date on which the notification of
Investor selection result is published, give explanation.
39.4. Apart from the
notification of investor selection results, the Procuring Entity shall send
Letter of Acceptance and Award of contract, including requirements for
Performance Security, deadline for negotiation, finalization, signing of
investment agreement as prescribed in ITI Section 40 to the successful
Investor.
The Letter of Acceptance and Contract Award shall be an
integral of the Contract documents. In the event that the
successful Investor fails to negotiate, finalize, and sign the contract or
pay Performance Security before the deadline mentioned in the Letter of
Acceptance and Contract Award, such Investor shall be rejected without Bid
Security return as prescribed in Points c and dd ITI Section 17.6.
40. Negotiation,
finalization, signing of investment agreement
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41. Conditions for
signing of contract
41.1. The Bid of the successful
Investor shall remain valid at the time of signing of contract.
41.2. At the time of
signing of contract, the successful Investor shall be determined to have
technical and financial qualification to perform the contract. In
necessary cases, the Competent Person shall verify the Investor’s qualifications;
the contract will be entered into only when those qualifications are still
satisfied.
41.3. Competent regulatory
agencies shall create favorable conditions in terms of State’s holding,
premises and others in order the project is executed on schedule.
42. Performance
Security
42.1. Before the effective
date of the contract, the successful Investor shall furnish the Performance
Security in the form of a Bank Guarantee issued by a bank or a credit
institution lawfully operating in Vietnam or cheque deposit according to the
given time and value specified in BDS. The Investor shall, if
applicable, use the Bank Guarantee form prescribed in form 13 of Chapter VIII
- Contract Forms or another form which is approved by the competent
authority.
42.2. The Investor shall
be not returned the Performance Security in one of the following cases:
a) Refuse to perform the
contract on the effective date of the contract.
b) Violate terms and
conditions of the contract;
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43. Settlement of
dispute and complaints
Investors are entitled to
file complaints against the Investor selection progress and result to the
Investor, competent persons, advisory board at the address prescribed in the BDS
when they found their lawful rights and interests are infringed. The
complaints in bidding shall be handled as prescribed in Section 1 of Chapter
XII of the Law on Bidding and Articles 88, 89 and 90 of Decree No.
30/2015/ND-CP.
44. Actions against
violations
44.1. Any organization or
individual that violates laws on bidding and other regulations shall, subject
to its nature and severity of the violations, be disciplined, incur penalties
for administrative violations or face a criminal prosecution; in the case
where the violation of law on bidding causes damage to the State’s interests,
rights and legitimate interests of other organizations and individuals, it
must compensate for damage in accordance with regulations of law.
44.2. The organization or
individual violating the law on bidding shall be subject to, apart from the
actions prescribed in ITI Section 44.1, the prohibition from participating in
the bidding and included in the list of investors violating bidding law on
the national bidding network.
44.3. In case of any
violation resulting in being banned from bidding, the investor committing
violation may be banned from bidding in terms of projects under management of
competent persons or within a Ministry, agency or a locality or nationwide in
accordance with Clause 3 Article 90 of the Law on Bidding.
44.4. Publication of
actions against violations:
a) Each decision on
actions against violations shall be sent to the organization or individual
against which the action is taken and relevant agencies, and the Ministry of
Planning and Investment for supervision;
b) Each decision on
actions against violation shall be published on the Vietnam Public
Procurement Review Journal, and national bidding network.
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If input figures of
financial plan or proposed service prices, State’s holding, proposed payment
to State budget are extraordinary that affect the quality of works or service
provided, the Procuring Entity shall request the Competent Person to clarify
the feasibility of the proposed financial plan. In this case, the
Competent Person is permitted to establish an interdisciplinary assessment
group to require the Investor to clarify the components of the financial plan
in conformity with the following directions:
a) Economic elements in
connection with Technical Proposal for construction and provision of public
services;
b) Economic solutions or
the special advantage of investors leading to advantages in the proposed
financial plan;
c) The origin of technical
solutions and technologies for implementing the project that must comply with
the provisions of law.
If
all requirements prescribed in Points a, b, and c of this Section are met,
and the Investor’s clarification is persuadable, its Financial Proposal shall
be considered further.
In this case, if the Investor accept the award of contract,
the Competent Person shall, to prevent risks, specify that the value of
Performance Security is greater than 3% but not lower than 10% of total
estimated investment/total investment of the project. If
requirements prescribed in Points a, b, and c of this Section are not met,
and the Investor’s clarification is non-persuadable leading the fact that the
financial plan is considered unfeasible, its Financial Proposal shall be
rejected.
46. Surveillance of
Investor selection progress
Competent persons shall
assign entities in charge specified in BDS to carry out the
surveillance of the selection of investors. Any practice or issue that
is discovered not compliant with law on bidding by the Investor shall be
reported to the entities in charge mentioned above.
CHAPTER
II.
BID DATA SHEET
ITI
1.1
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- The Procuring Entity is:
_____[Procuring Entity’s name]
- Representative: _____[representative’s
full name]
- Floor/Room No.: ___[insert
number of floor, room (if any)]
- Street: ___[insert
street’s name, house number]
- City: ___[insert
city’s or town's name]
- Post code: ___[insert
post code (if any)]
- Phone number: ___[insert
telephone number, including country and city code]
- Fax: ___[insert
fax number, including country and city code]
- Email address: ___[insert
email address (if any)]
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Requirements pertaining to
equity and borrowed capital:
- Minimum required equity
that the Investor has to contribute: ____[insert amount in figures and in
words according to the approved feasibility study report]
- Borrowed capital that the
Investor has to mobilize:___[insert amount in figures and in words
according to the feasibility study report]
ITI
1.3
(to
be used for service price-related evaluation under evaluation of Financial
Proposal)
[- If it is used, the
Procuring Entity insert:
Maximum service price: ____[insert
price in figures and in words according to the feasibility study report].
According to scope,
nature, and sector of project and legal regulations on prices, charges, the
Procuring Entity shall define the service price structure for comparison
between service prices quoted by Investors.
- If it is not used,
the Procuring Entity insert: Not used]
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(to
be used for State’s holding-related evaluation under evaluation of Financial
Proposal)
[- If it is used, the
Procuring Entity insert:
Maximum State’s holding:
___[insert amount in figures and in words according to the feasibility
study report]
- If it is used, the
Procuring Entity insert: Not used]
ITI
1.5
(to
be used for evaluation related to State's and society's interests under
evaluation of Financial Proposal)
[- If it is used, the
Procuring Entity insert:
Minimum payment to State
budget: ___[insert amount in figures and in words according to the
feasibility study report]
- If it is used, the
Procuring Entity insert: Not used]
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Project’s information
includes:____[summary of project’s information according to project
proposal or approved feasibility study report]
a) Project’s name:
____________________
b) Name of authority
competent to sign the contract with the Investor: _________________
c) Name of entity in
charge of project preparation: _____________
d) Location; scope and
capacity; land used;
_______
dd) Project requirements
prescribed in Chapter V Bidding Documents: _____
e) Total estimated
investment/Total investment: _______
g) State’s holding (if
any);
h) Type of contract: ______________
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k) Investment incentives
and guarantees:
_____________
l) Others.
ITI
3.1
Any Investor that needs to
change its eligibility (name) in the shortlist for bidding shall communicate
in writing with the Procuring Entity at the address prescribed in Section 1.1
of BDS within ___ days prior to the deadline for the submission of bids [specific
number, not sooner than 07 working days].
a) The Investor may be a
Joint Venture or add another JV's Party not included in the shortlist.
b) Refuse the Investor
being a joint venture from which a JV's Party is withdrawn but no JV’s Party
with equivalent qualifications or higher replaces it.
ITI
3.2 (d)
- The Investor being
enterprise and the following entity do not hold more than 30% of shares or
stakes of each other:
_____[insert full name and address of the competent
authority and Procuring Entity]
- The Investor and the
solicitation consulting units documents not hold stake of each other; the
Investor and another organization or individual do not hold more than 20%
stake of each other.
In particular:
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+ Consulting unit on
evaluating feasibility study report (if any): ____[insert
complete name and address]
+ Consulting unit on
making Pre-qualification Document, Bidding Document (if any)____[insert
complete name and address];
+ Consulting unit on
evaluating Pre-qualification Document, Bidding Documents (if any): ____[insert
complete name and address]
+ Consulting unit on
evaluating Application, Bid (if any): ____[insert complete name
and address]
+ Consulting unit on
evaluating prequalification results, selection of investors results (if any)
____[insert complete name and address]
- The Investor and the
following entity are not in the same supervisory agency or organization: _____[insert
full name and address of the competent authority and Procuring Entity]
ITI
5.2
A Pre-Bid meeting [insert
“will” or “will not”] take place. [If yes, date, time, and
place shall be specified]
ITI
6.1
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[If the Procuring Entity
instruct the Investor to a site visit, time and place shall be specified]
ITI
7.3
The Procuring Entity shall
send Amendment of Bidding Documents to all Investors received the Bidding
Documents from the Procuring Entity before the deadline for submission of
Bids at least _____ days [insert specific number of days, provided that
there is enough time for the Investor to complete the Bid and not sooner than
10 working days].
In case the time for
sending Amendment of Bidding Documents does not comply with above
regulations, the Procuring Entity shall extend the corresponding deadline for
the submission of bids.
ITI
9
[Specify language of Bid
according to bidding form:
- International bidding:
The Bid, as well as all
correspondence and documents related to the Bid exchanged by the Investor and
the Procuring Entity shall be written in: ____ [if the Bidding
Documents are in English then insert “English”; if the Bidding Documents are
in both English and Vietnamese, then insert “the Investor may chose either
English or Vietnamese to prepare a Bid according to the Bidding Documents in
English”.
Supporting documents and
printed literature that are part of the Bid may be in another language
provided they are accompanied by a translation into Vietnamese. ____
[if the Bidding Documents are in English then insert “English”; if the
Bidding Documents are in both English and Vietnamese, then insert “the
Investor may chose language for Bid”. In
case of absence of the translation, the Procuring Entity may request the
Investor to supplement when necessary.
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The Bid, as well as all
correspondence and documents related to the Bid exchanged by the Investor and
the Procuring Entity shall be written in Vietnamese.
Supporting documents and
printed literature that are part of the Bid may be in another language
provided they are accompanied by a translation into Vietnamese. In
case of absence of the translation, the Procuring Entity may request the
Investor to supplement when necessary]
ITI
10.4
The Investor shall submit
the following documents in conjunction with the Bid: ___[insert
other documents in conjunction with the Bid other than regulations in ITI
Section 10.1, 10.2, 10.3 as required by the scope and nature of the project
without any restriction on participation of the Investor. If
there is no requirement, clearly mark it “no requirement”].
ITI
13
Composition of Technical
Proposal:
[According to the scope,
nature, and field of the project, the Procuring Entity specifies composition
of Technical Proposal, including the following:
a) Plan and method of
executing project;
b) Technical proposals, technology
solutions;
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d) Plan for risk
management between Investor and competent authority;
dd) Plan for reducing
project’s impact on environment, society and economy;
e) Expenses incurred from
construction of works, operating expenses during the project life.]
ITI
15.1
Composition of Financial
Proposal:
[According to the scope,
nature, and field of the project, the Procuring Entity specifies composition
of Financial Proposal, including the following:
a) Grand Summary and detailed
financial plan;
b) Guarantee of
financing.]
ITI
16
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[the Investor may,
subject to Employer’s requirements, indicate in its Bid up to three foreign
currencies of their choice in accordance with conditions for use, for
example: VND, USD, EUR. VND shall prevail to be
converted. If foreign currencies are allowed in the Bid, the Investor must demonstrate
the works using foreign currencies attached to schedule of work items and
equivalent foreign currency portion, provided that domestic costs shall be
quoted in VND, costs incurred outside the Employer’s country related to the
package shall be quoted in foreign currency(ies)].
ITI
17.3
- Value of the Bid Security
___ [insert amount and currency, between 0.5% - 1.5% of Total estimated
investment/Total investment of the project]
- The validity period of the
Bid Security is ___days [insert number of days, which equals the validity
period of the Bid prescribed in ITB Section 17.1 plus 30 days], from the
deadline for submission of Bid.
ITI
17.5
The unsuccessful Investors
shall be either returned or released the Bid Security within ___ days, from
the date on which the notification of the Investor selection is approved [insert
specific number, not exceeding 20 days]
ITI
18.1
Bid validity period is ___
days from the deadline for the submission of bids [insert specific number,
not exceeding 320 days]
ITI
19.1
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- The number of copies of
the Financial Proposal is: ____[insert number].
The number of copies of
the Technical Proposal, Financial Proposal and the number of copies of
Modification, Application, Substitution of Technical Proposal, Financial
Proposal are the same.
ITI
21.1
- The deadline for
submission of bids is:
time ___[hour, minute], date____________
[insert the deadline for
the submission of bids, at least 60 days for national competitive bidding and
90 days for international competitive bidding, avoid insert the deadline for
submission of bids in the early hours of a working day so as not to restrict
the investors to submit bids].
- Price of Bidding
Documents:
____ [insert price, not exceeding VND 20,000,000 (twenty
million) for national competitive bidding; not exceeding VND 30,000,000
(thirty million) for international competitive bidding]
ITI
25.3
Time limit for
Clarification of Bids is: ____ days from the date on which the Procuring Entity send
a document requiring the clarification.
[The Procuring Entity
shall specify the number of days enough for clarification of Bid].
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- Entities eligible for
incentives: ____ [insert Investor whose feasibility study report on the
project proposed by itself is approved]
- Determining incentives:
[Incentives shall be
determined in one of the following cases according to the Bid evaluation
method:
a) If service
price-related evaluation applies, then insert “the Investor not eligible for
incentives shall be added 5% of the service price for the purposes of
comparison and ranking”.
or
b) If State’s
holding-related evaluation applies, then insert “the Investor not eligible
for incentives shall be added 5% of proposed State’s holding for the purposes
of comparison and ranking.”
or
c) If evaluation related
to State's and society's interests applies, then insert “the Investor
eligible for incentives shall be added 5% of payment to State budget for the
purposes of comparison and ranking.”
or
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ITI
31.1
Technical Proposal Opening
time: _______[hour,
minute] on____[date] at:
- House/Floor/Room number:
- Street:
- City:
[provided that the Bid is
opened within 01 hour from the deadline for submission of bids]
ITI
34.1
The errors shall be
corrected on the following basis:
a) Arithmetical errors
include errors due to incorrect addition, subtraction, multiplication and
division when calculating service price, value of State’s holding, or value
of payment to State budget and other financial items.
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- Physical unit errors: correct
units in conformity with the Bidding Documents’ requirements;
- Unit errors: replace
“.” (stop) with “,”(comma) and vice versa in conformity with the Vietnamese unit.
c) Other errors:
- If there is a discrepancy
between words and figures, the amount in words shall prevail, and the amount
in figures shall be corrected. If the amount in words is
related to arithmetic error, the amount in figures prescribed in this Section
shall prevail.
- If there is a discrepancy
between Technical Proposal and Financial Proposal, the Technical Proposal
shall prevail.
ITI
34.2
According to nature, scope,
and sector of project, the Procuring Entity shall determine contents related
to output requirements of the project (namely scope, capacity, etc.) and
responsive deviation limit for adjustment.
ITI
35.2
Ranking of investors:
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- If State’s
holding-related evaluation applies, then insert “the Investor proposing the
lowest State’s holding shall be ranked first.”
- If evaluation
related to State's and society's interests applies, then insert “the Investor
proposing the highest payment to State budget shall be ranked first.”]
The first-ranking Investor
shall be invited to enter into preliminary negotiation.
ITI
37.4
The Investor proposing ___
[insert the lowest service price, not exceeding the service price
mentioned in the approved feasibility study report in accordance with
regulations of law on prices, charges, and fees (for service price-related
evaluation) or the lowest State’s holding and not exceeding the State’s
holding mentioned in the approved feasibility study report (for State’s
holding-related evaluation) or the highest payment to State budget (for
evaluation related to State's and society's interests) or responsive criteria
(for combination method)] shall be ranked first and invited to preliminary
negotiation.
ITI
42.1
- Performance Security: ___
[according to scope, nature, sector of project, Investor is required to
provide a Performance Security in the form of guarantee issued by a bank or a
credit institution lawfully operating in Vietnam or in the form of cheque
deposit] with the value of ___ [insert amount equivalent to 1% - 3%
of total estimated investment/total investment].
[Bank guarantee issued by
a bank or a credit institution lawfully operating in Vietnam must be an
unconditional payment (payment upon request) (Form No. 13 Chapter VIII -
Bidding Forms)].
- Validity period of
Performance Security is: Performance Security takes effect from the date on which
the official contract is signed until ______[date].
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- Deadline for returning
Performance Security:
___ [insert specific deadline for returning Performance
Security according to scope, nature, and sector of project.
Example: The
competent authority shall return Performance Security to the Investor right
after or not later than ___ days from the date on which the work is completed
and accepted, or until the date on which conditions for guarantee for service
provision are met in accordance with the contract, and the Investor has
fulfilled guarantee obligations as prescribed.
CDNĐT 43
Mailing address:
a) Address of the
Procuring Entity:
____ [insert address, fax, phone number of Procuring
Entity].
b) Address of Competent
Person:
______ [insert address, fax, phone number of competent
authority that sign the contract].
c) the Standing board of
advisory council:
____ [insert address, fax, phone number].
ITI
46
Details of individuals,
units participating in monitoring: ___ [insert complete name, address,
telephone number, fax of the organization or individual in charge of
monitoring the Investor selection progress which is assigned by the competent
person (if any)].
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CHAPTER
III.
Evaluation and Qualification Criteria Method
Section 1. Inspecting and
evaluating the validity of the Technical Proposal
1.1. Inspecting the
Technical Proposal
a) Inspect the quantity of
originals and photocopies of the Technical Proposal;
b) Inspect the documents of
the original Technical Proposal, consisting of: Letter of Technical Bid;
document establishing eligibility of the person signing the Bid; power of
attorney to sign the Letter of Bid (if any); joint venture agreement (if any);
Bid Security; documents proving the Bidder’s qualifications; Technical
Proposal; and other documents of the Bid as prescribed in ITI Section 13;
c) Inspect the consistency
between the original copy and photocopies to serve the thorough evaluation of
the Technical Proposal.
1.2. Evaluating the validity
of the Technical Proposal
A Technical Proposal is
considered valid when all of the conditions below are satisfied:
a) There is any original
copy of Technical Proposal;
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c) The validity period of
the Technical Proposal satisfies requirements as prescribed in ITI Section 18;
d) The validity period of
Bid Security satisfies requirements as prescribed in ITI Section 17.3; If
the Bid Security must be provided in the form of bank guarantee, the bank guarantee
shall bear the signature of legal representative of the bank or credit
institution with value, validity period, and Procuring Entity’s name (beneficiary)
as prescribed in ITI Section 17.3; if the Bid must be provided in the form of
cheque deposit, the Procuring Entity shall manage such cheque as prescribed in
ITI Section 17.3;
dd) The Investor shall not
have its name included in multiple Technical Proposal as an independent
Investor or a JV’s Party;
e) In case of a joint
venture, a joint venture agreement bearing signature and seal (if any) of each
JV's Party is required; such agreement shall clarify responsibilities of the
leading Party and common and separate responsibilities of each JV's Party using
the Form No. 03 Chapter IV - Bidding Forms;
g) The Investor is not
banned from bidding as prescribed in law on bidding;
h) The Investor’s status is
eligible as prescribed in ITI Section 3.
A Technical Proposal is
eligible if all criteria are considered “responsive”. A
Technical Proposal is ineligible if any of the criteria is considered
“irresponsive” and such Technical Proposal shall be rejected.
Eligible Technical Proposal
shall be considered further in terms of technical aspect as prescribed in
Section 3 of this Chapter.
Section 2. Update of Qualification
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2.2. If the Investor changes
JV's Parties, the Procuring Entity shall request the Competent Person to
consider the changes of Investor’s eligibility, in particular:
a) Permit another Joint
Venture or permit the addition of another JV's Party not included in the
shortlist;
b) Refuse the Investor being
a joint venture from which a JV's Party is withdrawn but no JV’s Party with
equivalent qualifications or higher replaces it.
The Investor shall declare qualifications
of new JV's Party, attach documents establishing its eligibility and qualifications
of the new JV's Party; the qualifications of new JV's Party shall be evaluated
according to the evaluation criteria for Application in the pre-qualification
process.
Section 3. Technical
evaluation
3.1. Evaluation method:
The technical evaluation
shall be established on Weighted Scoring Method of ___ [100 or 1,000] in
which minimum responsive requirement shall be ___% of total score [%, not
lower than 70%] and minimum score of each basic criterion (quality,
quantity; operation, management, maintenance; environment and safety) shall be
___% of total score of such criterion [%, not lower than 60%].
3.2. Technical Evaluation
Criteria
[According to scope, nature
and sector of project, the Procuring Entity shall specify technical evaluation
criteria.
The Procuring Entity shall request the Investor to provide
description of plan and method of executing project to assess to conformity,
feasibility of Investor’s proposal for the following:
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(2) Technical proposals,
technology solutions in consideration of Technical Specifications, quality of
work of project, products or services mentioned in the feasibility study
report;
(3) Plan for operation,
management, business, maintenance of project works;
(4) Requirements pertaining
to environment and safety in consideration of standards, regulations on
environment in accordance with law on environment;
(5) Plan for risk
management during the project execution;
(6) In necessary cases, the
Procuring Entity shall request the Investor to propose costs (including
construction, operation, warranty, safety and environment, etc.) to
assess the conformity and feasibility of cost proposal in comparison with
technical proposal.
Apart from the above
criteria, during the development of technical evaluation criteria, the
Procuring Entity may amend other technical criteria in accordance with nature
and sector of a specific project.
Notes: With
respect to a BT contract, Bidding Documents do not include the above criterion
(3); they, however, include criteria in terms of warranty and other criteria.
Section 4. Inspecting and
evaluating the validity of the Financial Proposal
4.1. Inspecting the
Financial Proposal
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b) Inspect the documents of
the original Financial Proposal, consisting of: Letter of Financial Bid,
other documents of Financial Proposal as prescribed in ITI Section 15;
c) Inspect the uniformity of
contents between original copy and photocopies to serve the detailed evaluation
of Financial Proposal.
4.2. Evaluating the validity
of the Financial Proposal
A Financial Proposal is
considered valid when all of the conditions below are satisfied:
a) There is any original
copy of Financial Proposal;
b) There is a Letter of
Financial Bid bearing the signature and seal (if any) by of the legal
representative of the Investor. Regarding joint venture (in case of a change of JV's Party),
Letter of Bid shall bear the signature and seal (if any) of the legal
representative of every JV’s Party or the head of the joint venture authorized
to sign the Letter of Bid according to the regarding joint venture agreement;
c) The total estimated
investment/total investment, service price or State’s holding or payment to
State budget mentioned in the Letter of Bid must be detailed, specified in both
number and words, and in conformity with the total amount mentioned in the
financial plan. There is must be only one Bid Price which does not cause any
disadvantage condition to the Competent Authority or the Procuring Entity;
d) The validity period of
Financial Proposal satisfies requirements as prescribed in ITI Section 18.
A Financial Proposal is
eligible if all criteria are considered “responsive”. A
Financial Proposal is ineligible if any of the criteria is considered
“irresponsive” and such Financial Proposal shall be rejected.
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Section 5. Financial –
Commercial Evaluation
5.1. Error correction and
adjustment of deviation
The error correction and
adjustment of deviation shall be made in accordance with ITI Section 34.
5.2. Financial – Commercial
Evaluation method
5.2.1. Service price-related
evaluation
service price-related
evaluation applies to projects in which service price is a criterion used for
financial – commercial evaluation, other criteria for assets, services in the
project; payback time and other relevant factors clearly determined in the
Bidding Documents.
Service price-related evaluation usually applies to the
following cases:
(i) Projects having a road
map to adjust service prices, charges (including conditions and milestones for
adjustment) clearly determined in the Bidding Documents;
(ii) Projects having a
formula to convert service prices, charges in different points of time during
the project life to the same point of time for comparison.
Bids that are considered
responsive in terms of technical specifications shall be compared in terms of
service prices.
The Investor has proposed the lowest service price shall be
ranked first and be invited to enter into preliminary negotiation.
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5.2.2. State’s
holding-related evaluation
State’s holding-related
evaluation applies to projects in which State’s holding is a criterion used for
financial – commercial evaluation, other criteria for assets, services in the
project; payback time and other relevant factors determined in the Bidding
Documents.
Bids that are considered
responsive in terms of technical specifications shall be compared in terms of
proposed State’s holding.
The Investor has proposed the lowest State’s holding shall be
ranked first and be invited to enter into preliminary negotiation.
With respect to a project proposed
by an Investor, funded by ODA and concessional loans of foreign donors, the
capital holding of Investors not proposing the project shall be added an amount
equivalent to 5% of State’s holding before the Investor ranking.
5.2.3. Evaluation related to
State’s and society’s interests
Evaluation related to
State's and society's interests is a method to evaluate and determine the plan
with the largest investment efficiency, and other contents clearly determined
in the Bidding Documents.
The investment efficiency shall be evaluated according to
proposed payment to State budget in cash.
Bids that are considered
responsive in terms of technical specifications shall be compared in terms of
proposed payment to State budget. The Investor has proposed
the highest payment to State budget shall be ranked first and be invited to
enter into preliminary negotiation.
With respect to a project
proposed by an Investor, the proposed payment to State budget of such Investor
shall be added an amount equivalent to 5% of proposed payment to State budget
before the Investor ranking.
5.2.4. Combination method
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- Determine score of service
price
Score of service price shall
be determined according to the following formula:
Score of considered service
price = [Lowest service price/considered service price] x (100 or 1,000)
Where:
+ Score of considered
service price:
is score of the price of the considered Financial Proposal;
+ Lowest service price: is
the lowest service price among those of Investors that are evaluated in terms
of financial aspects;
+ Considered service price: is
score of the price of the considered Financial Proposal.
- Determine score of State’s
holding
Determine score of State’s
holding according to the following formula:
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Where:
+ Score of considered
State’s holding:
Determine score of State’s holding in the considered
Financial Proposal;
+ Lowest State’s holding: is
the lowest State’s holding among those of Investors that are evaluated in terms
of financial aspects;
+ Score of considered
State’s holding:
Is score of State’s holding in the considered Financial Proposal.
- Determine combined score
Considered combined score =
K x Score of considered service price + G x Score of considered State's holding
Where:
+ Score of considered
service price:
is score determined at step of service price score;
+ Score of considered
State’s holding:
is score determined at the step of State’s holding;
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+ G: Proportion of State’s
holding score specified in the combined scale, not lower than 20% in all cases;
+ K + G = 100%. Proportion
of service price score (K) and proportion of State’s holding score (G) shall be
clearly specified in the Bidding Documents.
- The Investor having the
highest combined score shall be ranked first and invited to enter into
preliminary negotiation.
5.2.4.2. Combination method
between service price-related evaluation and evaluation related to State's and
society's interests
- Determine score of service
price
Score of service price shall
be determined according to the following formula:
Score of considered service
price = [Lowest service price/considered service price] x (100 or 1,000)
Where:
+ Score of considered
service price:
Is score of the price of the considered Financial Proposal;
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+ Considered service price: is
score of the price of the considered Financial Proposal.
- Determine score of payment
to State budget
Determine score of payment
to State budget according to the following formula:
Score of considered payment
to State budget = [Considered payment to State budget /highest payment to
State budget] x (100 or 1,000)
Where:
+ Score of considered
payment to State budget:
is score of payment to State budget of the considered
Financial Proposal;
+ Highest payment to State
budget: is
the highest payment to State budget among those of Investors that are evaluated
in terms of financial aspects;
+ Score of considered
payment to State budget:
is score of payment to State budget of the considered
Financial Proposal;
- Determine combined score.
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Where:
+ Score of considered
service price:
is score determined at step of service price score;
+ Score of considered
payment to State budget:
is score determined at the step of payment to State budget;
+ K: Proportion of service
price score specified in the combined scale, not lower than 20% in all cases;
+ G: Proportion of score of
payment to State budget specified in the combined scale, not lower than 20% in
all cases;
+ K + H = 100%. Proportion
of service price score (K) and proportion of score of payment to State budget
(H) shall be clearly specified in the Bidding Documents
- The Investor having the
highest combined score shall be ranked first and invited to enter into
preliminary negotiation.
5.2.4.3. Other combination
methods:
With regard to projects with
special and particular characteristics to which no above-mentioned method may
apply, the Procuring Entity shall request the Competent Person to consider
approving other combination methods in the Bidding Documents (combination
between technical and financial evaluation, shortest duration of contract
performance, etc.) in consideration of objectives of competition, equity,
transparency and economic efficiency in bidding.
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
A. Bidding Forms of
Technical Proposal
1. Form No. 01: Letter of Technical
Bid
2. Form No. 02. Power of
Attorney
3. Form No. 03. Joint Venture
Agreement
4. Form No. 04: Investor
Information Form
5. Form No. 05: Amendments to
Investor’s qualifications
6. Form No. 06: Investor’s
Partner Information Form
7. Form No. 07: Technical
Proposal
8. Form No. 08. Bid Security
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1. Form No. 09: Letter of
Financial Bid
2. Form No. 10: Summary of
Financial Plans
3. Form No. 11: Guarantee of Financing
and Credit Sources for Investors
FORM
NO. 01
LETTER
OF TECHNICAL BID (1)
(Location),__________(date)
To: _____[Procuring
Entity’s name]
(hereinafter
referred to as Procuring Entity)
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We are willing to provide
the Procuring Entity with any necessary addition or clarification at the
request of the Procuring Entity.
We hereby declare that:
1. We only participate in this
Technical Proposal as the Primary Investor.
2. We are not undergoing dissolution
process, are not thrown into bankruptcy, and do not incur bad debts as
prescribed by law.
3. We do not commit violations
against regulations on assurance of competitiveness in bidding.
4. We are not involved in
corrupt, fraudulent or conclusive practice and other violations against law on
bidding.
5. Every information provided
herein is truthful to be the best of our knowledge.
6. We will assume full
responsibility for all obligations of Investor during the bidding process.
This Letter of Technical Bid
takes effect within ____ days(2), from __________[deadline for
submission of bids] (3).
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
[full
name, position, signature and seal (if any)]
Notes:
(1) Investor must provide
sufficient and accurate information including names of the Procuring Entity and
the Investor, validity period of the Technical Proposal, which bears the
signature and seal (if any) and of the Investor’s legal representative.
(2) Validity period of the
Technical Proposal is from the deadline for submission of bids to its
expiration date as prescribed in the Bidding Documents. The
period of time from the deadline for submission of Bid to 24:00 of the bid
closing date is considered 01 day.
(3) Insert the bid closing
date as prescribed in Section 21.1 of the BDS.
(4) If the Investor’s legal
representative authorizes his/her subordinate to sign the Letter of Bid, a
Power of Attorney (Form 02 provided in this Chapter) must be enclosed. If the
company’s charter or another document permits such subordinate to sign the
Letter of Bid, such document shall be enclosed (no Power of Attorney is
required in this case).
The successful Investor must present certified true copies of
these documents to the Competent Person prior to the signing of contract. If
information provided is found inaccurate, the Investor will be considered
fraudulent as prescribed in Point c Clause 4 Article 89 of the Law on Bidding
and incur penalties as prescribed Section 44 Chapter I of Bidding Documents.
FORM
NO. 02
POWER
OF ATTORNEY (1)
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I am __________[insert name,
ID/passport number, position of Investor’s legal representative], the legal
representative of _______ [insert name of Investor] at _____________ [insert
address of bidder] hereby authorizes _____________ [insert name, ID/passport
number, position of authorized representative] to perform the following tasks
during the participation in the process of bidding for ____________ [insert
name of the package] of _____________ [insert name of the project] held by
____________ [insert name of the Procuring Entity]:
[- Sign the Letter of Bid;
- Sign documents with the
Procuring Entity during the bidding process, including the request for
clarification of Bidding Documents and clarification of Bids;
- Other tasks [insert details
of tasks (if any)]. (2)
The authorized
representative only performs the tasks within the area of competence of a legal
representative of __________ [insert name of Investor] is totally
responsible for the tasks performed by ___________ [insert name of authorized
representative] within the authorization scope.
The Power of Attorney is
effective from __________ [date] to _________ [date] (3) and is made
into _______ copies with equal value. _____ copies are kept by the authorizer,
and _______ copies are kept by the authorized representative. (01)
original shall be attached to the original Technical Proposal.
Authorized
representative
[Full name, position, signature and seal (if any)]
Authorizer
[Full name, position, signature and seal (if any) of the
legal representative]
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
(1) The original copy of
the Power of Attorney shall be sent to the Procuring Entity in conjunction with
the Letter of Bid as prescribed in Section 11 Chapter I of Bidding Documents. The
Investor’s legal representative may authorize their deputies, subordinates,
directors of branches, heads of representative offices of the Investor to
perform the one or multiple tasks on behalf of the Investor. The authorized
representative may use the seal of the Investor or their seal. The authorized
representative may not authorize another person.
(2) Area of authorization
includes one or multiple tasks above.
(3) Insert the effective
date and expiration date of the Power of Attorney in conformity with the
bidding process.
FORM
NO. 03
JOINT
VENTURE AGREEMENT
(to
be used in case of changes of JV's Parties)
(Location),__________(date)
Representatives of
signatories to the joint venture agreement include:
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
- Country of operation:
- TIN:
- Address:
- Phone number:
- Fax:
- Email:
- Legal representative: <0}
- Position:
Power of Attorney No.
__dated__________(in case of authorization).
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Article 1. General rules
1. Parties voluntarily
establish this joint venture to participate in the process of bidding for
_______________ [insert name of project].
2. Official name of the joint
venture used in every transaction related to the project with the consent of
all Parties: ______________ [insert the agreed name of the joint venture].
JV’s address:
Phone number:
Fax:
Email:
JV’s representative:
3. Every JV's Party is
committed not to unilaterally participate or establish a joint venture with
another Investor to participate in the bidding process.
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All Parties unanimously to
undertake joint and separate responsibility to execute tasks in the bidding
process of the project as follows:
1. All parties unanimously
authorize ________ [insert a Party’s name] as the leading JV's Party of
the JV who represents the joint venture to perform the following tasks (adjustable
subject to Parties’ agreement):
[- Sign the Letter of Bid;
- Sign documents with the
Procuring Entity during the bidding process, including the request for
clarification of Bidding Documents and clarification of Bids;
- Perform other tasks except
for signing of contract [specify details of other tasks (if any)].
2. Roles and responsibilities
of JV’s Parties are specified in the table below (1) [specify role(s)
of each JV’s Party and owner’s equity rate in the JV]:
No.
Name
Role
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Amount
%
1
Party 1
[Finance]
2
Party 2
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3
Party 3
[Operation/Management]
….
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Total
100%
Article 3. Effect of Joint
Venture Agreement
1. The Joint Venture Agreement
takes effect from the day on which it is signed.
2. The Joint Venture Agreement
expires in the following cases:
- The agreement is unanimously
terminated by all parties;
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- The Joint Venture is not
awarded the contract;
- The bidding for ____________
[insert name of the package] of ___________ [insert name of the project] is
cancelled as notified by the Employer
- All parties have fulfilled
their duties and finalize the contract.
- The Joint Venture Agreement
is made into _______ original copies, each party keeps _________ copies,
attached with the original Bid. All original copies have equal value.
Legal
representative of JV's Party (2)
[name of legal representative of each JV's Party, position,
signature and seal (if any)]
Notes:
(1) The Investor shall
specify its role and owner's equity holding rate of each JV's Party.
(2) The legal
representative of each JV's Party is a legal representative or authorized
representative.
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
FORM
NO. 04
INVESTOR
INFORMATION FORM
(Location),__________(date)
1. Name of Investor/JV's Party:
2. Country of operation:
3. Year of establishment:
4. Legal address of Investor at
the country of operation:
5. Investor’s legal
representative details:
- Name
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
- Phone number/Fax:
- Email address:
6. Organizational structure of
Investor.
Notes:
(1) Regarding a joint
venture, each JV' Party shall declare information using this Form.
(2) Attached are
photocopies of one of the following documents: An enterprise registration
certificate, an establishment decision or equivalent issued by the competent
authorities of the country in which the Investor is operating.
FORM
NO. 05
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(Location),__________(date)
1. Name of Investor/JV's Party:
2. Financial capacity of
Investor/JV's Party:
a) Summary of financial data
for previous ___ fiscal years (2):
Balance
sheet and income statement
Financial
Data for Previous ___Years
No.
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Year
1
Year
2
Year
__
1
Total Assets
2
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3
Net Worth
4
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5
Current Liabilities
6
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7
Total Revenues
8
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9
Profits After Taxes
b) Pending litigation in
which the Investor is a litigant (3):
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Choose one of two
information below:
□ No pending litigation.
□ Description of pending
litigation in which the Investor is a litigant (or each JV' Party is a
litigant regarding JV).
Year
Matter
in Dispute
Value
of Pending Claim (in VND)
Value
of Pending Claim as a Percentage of Net Worth
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
c) Attachments
Attached are copies of
financial statements (balance sheets including all related notes, and income
statements) for last ___ years(2), as indicated above, complying
with the following conditions:
1. All such documents reflect
the financial capacity of the Investor or JV's Party, and not sister or parent
companies.
2. Historic financial
statements must be completed as prescribed.
3. Historic financial
statements must correspond to accounting periods already completed, attached
are certified true copies of one of the following documents:
- Inspection record of tax
declaration;
- Tax statement (VAT and
enterprise income tax) whose time of submitting certified by tax authority;
- Documentary evidence on
electronic tax declaration by the Investor;
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- Auditor's report (if any);
- Other documents;
3. Experience of Investor/JV's
Party:
The Investor shall declare
its experience in similar projects:
1. Project No. 01: ____[project’s
name]
Name of Investor/JV's
Party:
1
Contract number:
Signing date:
Role in project:
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
□ Project Manager
□ Building Contractor □ Operator
Schedule:
□ Closing of construction
□ Closing of operation,
business
□ Fulfillment of obligations
in the project contract
Execution progress (to be
used for the Contractor):
Holding rate in the
project management enterprise (to be used for Joint Venture):
Mobilized owner’s equity:
Total estimated
investment/total investment:
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Type of contract:
Country:
2
Name of Procuring
Entity/Competent Authority:
Address:
Contact person:
Phone number:
Fax:
Email:
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Summary of similar
characteristics of completed project and considered project
4
- Summary of performed work:
- Value of performed work:
(Value and currency) equivalent
to ___VND
5
- Summary of non-performed
work to be completed:
- Value of non-performed
work to be completed:
(Value and currency) equivalent
to ___VND
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[If the Procuring Entity
evaluate the work’s quality, Investor must declare the following:
- Its capacity for
control of expenses in the completed projects:
- Its capacity for
complying with the expected schedule of the completed projects:
- Its capacity for
complying with technical standards of projects…]
7
Litigation Records:
8
Summary of special
technical specifications/operation:
2. Project No. 02:
____[project’s name]
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Legal
representative of Investor
[Full name, position, signature and seal (if any)]
Notes:
(1) Regarding a joint
venture, each JV' Party shall declare information using this Form.
(2) Insert number of years
as required, usually between 3 and 5 years prior the year of the deadline for
submission of bids.
Columns of the table should be extended in accordance with
given years.
If the accounts of latest
fiscal years are not audited, the Investor must provide a commitment thereto. An
audited financial statement of the year preceding the year of which the
financial statement has been not audited.
(3) If the pending
litigation is not served as an evaluation criterion, it shall be omitted.
FORM
NO. 06
INVESTOR’S
PARTNER INFORMATION FORM (1)
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Partner
(2)
Country
of operation
Role
(3)
Legal
representative
Contract
or agreement with Partner (4)
1
Company 1
[Financial support]
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2
Company 2
[Building contractor]
3
Company 3
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[Operation/Management
Contractor]
………
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Legal
representative of Investor
[Full name, position, signature and seal]
Notes:
(1) To be used in case of
participation of other partners
(2) Names of partners
jointly executing the project (if possible); if they are not identified, only
the column “role” will be inserted. Subsequently, if the Investor is awarded
the contract, the Procuring Entity shall be notified the tasks performed by its
Partner.
(3) Specify each Partner's
role.
(4) Indicate number of
contract/agreement, enclosed with the original or certified true copy of such
document (if any).
FORM
NO. 07
TECHNICAL
PROPOSAL
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(1) Plan and method of
executing project.
(2) Technical proposals,
technology solutions
(3) Plan for operation,
management, business, maintenance of project works.
(4) Requirements pertaining
to environment and safety.
(5) Plan for risk
management during the project execution.
(6) Expenses incurred from
construction of works, operating expenses during the project life.
FORM
NO. 08
BID
SECURITY (1)
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Date of issue: _________[insert
date of issue]
Bid Security No. ______[insert
number of the Bid Guarantee]
Guarantor: _____[insert
name and address of issuing bank, if it is not written in the title]
We have been informed that __________________________
[name of the Investor] (hereinafter called "the Investor") has
submitted to participate in the bid for the execution of _____[name of project]
under Invitation to Bid No.___[insert number of Invitation to Bid].
We hereby act as a guarantee
for the Investor to participate in the bid for this project with an amount of _________[amount
in figures, in words and currency].
This Guarantee takes effect
within ____(2) days, from __________[date] (3).
At the request of the
Investor, we, as the Guarantor, hereby undertake to pay you any sum or sums not
exceeding in total an amount of ___________ [amount in figures] (____________)
[amount in words] upon receipt by us of your first demand in writing
accompanied by a written statement stating that the Investor is in breach of
its obligation(s), because the Investor:
1. has withdrawn its Bid after
the deadline for submission of Bid and during the period of bid validity;
2. has violated law on bidding
leading bid cancellation as prescribed in ITI Section 38.1 Point d of the
Bidding Documents;
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4. fails or refuses to complete
the contract within 30 working days, from the date on which the notification of
bid acceptance sent by the Procuring Entity is received, or refuses to conclude
the contract after the contract completion excluding force majeure events;
5. fails to furnish the Performance
Security as prescribed in ITI Section 42.1 of the Bidding Documents.
If any JV’s Party violates
regulations of law leading ineligible for Bid Security return as prescribed in
ITI Section 17.6, the Bid Security of all JV’s Parties shall not be returned(4).
If the Bidder has option: this
Guarantee shall expire when the Investor conclude the contract and furnish the
Performance Security to the beneficiary as agreed.
If the Bidder has no option: this
Guarantee shall expire when the Investor receives the photocopy of notification
of Investor selection result sent by the beneficiary; within 30 days after the
expiration date of the Bid.
Consequently, any demand for
payment under this guarantee must be received by us at the address on or before
that date.
Legal
representative of Bank
[Full name, position, signature and seal]
Notes:
(1) Applicable to Bid
Security in the form of Bid Guarantee issued by a credit institution or a
branch of foreign bank established under Vietnamese law.
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(3) Insert the bid closing
date as prescribed in Section 21.1 of the BDS.
(4) Application to joint
venture.
FORM
NO. 09
LETTER
OF FINANCIAL BID
(Location),__________(date)
To: _____[Procuring
Entity’s name]
(hereinafter
referred to as Procuring Entity)
After carefully studying the
Bidding Documents of ______project [project’s name] issued by _____[Procuring
Entity’s name] dated ____and addenda thereof No. ____[insert the number of the
addenda (if any)] dated _____, we, ____[insert the Investor’s name], submit a
Financial Proposal for the above-mentioned project. In
conjunction with Technical Proposal, we hereby enclose Financial Proposal as
follows:
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
- Table 01 (to be used for
price-related evaluation):
Description
Total
amount (1)
(insert the amount in figures, in words, and currency)
Year
1
Year
2
…
…
…
Year
n(2)
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
- Table 02 (to be used for
State’s holding-related evaluation):
Description
Total
amount(1)
(insert the amount in figures, in words, and currency)
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
- Table 03 (to be used for
evaluation related to State's and society's interests): <0}
Description
Total
amount(1)
(insert
the amount in figures, in words, and currency)
Amount
to be paid to State budget
This Financial Proposal
takes effect within ____ days(3), from __________[date] (4).
Legal
representative of Investor(5)
[Full name, position, signature and seal (if any)]
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(1) The amount mentioned in
the Letter of Bid must be detailed, specified in both number and words, and in
conformity with the total amount mentioned in the Grand Summary. There is must
be only one Bid Price which does not cause any disadvantage condition to the
Competent Authority or the Procuring Entity.
(2) Insert year or appropriate
period (month, quarter, etc.) according to the Procuring Entity’s request.
(3) Insert number of
validity days as prescribed in Section 18.1 of the BDS. Validity
period of the Financial Proposal is from the deadline for submission of Bid to
its expiration date as prescribed in the Bidding Documents. The
period of time from the deadline for submission of Bid to 24:00 of the bid
closing date is considered 01 day.
(4) Insert the bid closing
date as prescribed in Section 21.1 of the BDS.
(5) If the Investor’s legal
representative authorizes his/her subordinate to sign the Letter of Bid, a
Power of Attorney (Form 02 provided in this Chapter) must be enclosed. If the
company’s charter or another document permits such subordinate to sign the
Letter of Bid, such document shall be enclosed (In this case, the Power of
Attorney is not required). Regarding joint venture, the Letter of Bid shall be signed by
legal representative of every JV's Party, unless the leading Party may sign the
Letter of Bid according to the joint venture agreement as mentioned in Form 03
of this Chapter.
Each JV's Party may give authorization similarly to an
independent Investor.
FORM
NO. 10
GRAND
SUMMARY
Investor shall submit a
financial model in printed or electronic form (excel or at the request of the
Procuring Entity) in conformity with the following requirements:
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- Model structure must be
clear and professionally presented;
- Be made on the Microsoft
Excel 2000 (updated) or other applications;
- Presenting amounts more than
1 million with 2 decimal places;
- Without any page or cell
hidden or protected by the code;
- Calculations should be
separated reasonably easy to follow on screen or on paper;
- The cell contains a fixed
number should be painted yellow;
- The financial model should
be divided according to year-based periods;
B. Document Booklet
assumptions
Investors should provide a
detailed description of the assumptions used in the financial model,
assumptions must include sections:
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
- A summary of capital
mobilization plans, including all fees and financing costs;
- Assuming the forecast demand
and revenue of the project;
- The assumption of
macroeconomics;
- The assumption of taxes;
- Accounting policies and
depreciation rates;
- The assumptions necessary to
build financial models.
The assumptions outlined in
the book document must conform to assumptions the financial model,
C. Manual financial model
Investors should submit
documentation explaining the functions of the financial model and the structure
of the model.
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
FORM
NO. 11
GUARANTEE
OF FINANCING AND CREDIT SOURCES FOR INVESTORS
(Location),__________(date)
To: _____[Procuring
Entity’s name]
(hereinafter
referred to as Procuring Entity)
1. I am
___[name],______[position], the legal representative of ____[Investor’s/ JV’s
name), legally established and operating under the laws confirm that all
provided information in this document is true and enclosed documents are
precise copies of the original documents.
2. The following financing and
credit sources have been identified and maybe mobilized for the project:
Financing
source
Amount(1)
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1.
2.
…
II. Borrowed
capital to be mobilized:
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2.
….
3. Attachments:
- Certified copies of
Guarantee letter for Financing/Credit sources issued by a domestic or foreign
bank or a credit institution.
- The bank or credit
institution that guarantees the financing and credit sources in the Bid and
that in the Pre-qualification Document may be not the same. In
this case, the Procuring Entity shall evaluate the capacity to provide
financing and credit sources in consideration of new proposal of the Investor.
- Information about progress
of owner’s equity mobilization for unfinished projects of the Investor.
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Legal
representative of Investor
[Full name, position, signature and seal (if any)]
Notes:
(1) To be inserted in
figures, in words according to Currencies of Bid.
PART
2: PROJECT’S REQUIREMENTS
CHAPTER
V. PROJECT’S REQUIREMENTS
Pursuant to the approved
feasibility study report, the Procuring Entity shall gather information about
the project, requirements for project execution, including:
I. Project information
1. Project’s name.
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3. Objectives, scope of works.
4. Location; scope and
capacity; land used (if any).
5. Total estimated
investment/Total investment.
6. State’s holding (if any).
7. Type of contract.
8. Financial plan.
9. Contract duration.
10. Investment incentives
and guarantee (if any).
II. Project’s
requirements
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- Technical requirements,
quality of project works, products or services provided through quality
indicators project technically.
- Requirements on technical
plans, technology implementation projects. Investors may propose
technical plans, other technologies to meet quality indicators project
technically and bring greater efficiency to the project.
In the technical
requirements are not given the conditions to limit the participation of
investors or to give an edge to one or several investors cause unfair
competition.
2. Requirements for
organizations operating methods, management and business
- Requirements for
organizations operating methods, management and sales of products, goods or
providing services to investors.
- Requirements for methods to
state agencies competent to coordinate with investors, project business in the
business process or providing products and services of the project.
- Requirements on monitoring
methods to ensure product supply and service stability, continuity, quality to
meet the needs of the user.
3. Requirements pertaining to
environment and safety
- Ask about the environment
and safety that investors should ensure during the construction, management,
operation, and trading goods, products or services.
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- In case of BD used method to
assess service charges on finance - trade, this Section define the payback period
and the relevant factors (capital of the State.,.); the fixed elements and is
used in the financial plan proposed by the investors. Based on the feasibility
study report is approved, the bidding documents define the maximum price to
service investors have proposed facility.
- In case of BD used method to
assess service charges on finance - trade, this Section define the payback
period and the relevant factors (capital of the State.,.); the fixed elements
and is used in the financial plan proposed by the investors. Based on the
feasibility study report is approved, the bidding documents define the maximum
price to service investors have proposed facility.
- In case of BD using methods
of social benefits and interests of the State to assess the financial -
commercial, in this section of the relevant content (service charges, the State
capital, the completion time capital ...) fixed and is used in the financial
plan proposed by the investors. The investment efficiency
shall be evaluated according to proposed payment to State budget Bidding
Documents shall determine the value of the state budget at least for investors
have proposed facility.
PART
3: DRAFT CONTRACT AND CONTRACT FORMS
According to general
guidelines for content of project contracts in accordance with law on PPP
investment, and nature, scope, and field of each specific project, the
Competent Person, the Procuring Entity shall make a Draft Contract attached to
the Bidding Documents. The Draft Contract specifies terms and
conditions of the contract serving as bases for preliminary negotiation,
negotiation, finalization, and signing of investment agreement, signing and
execution of contract in conjunction with clear division of responsibilities,
risks, rights and legal interests of contracting parties in accordance with
applicable law.
FORM
NO. 12
LETTER
OF ACCEPTANCE AND NOTIFICATION OF AWARD
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
To: ______[insert
name and address of the successful Investor, hereinafter referred to as “the
Investor”]
Re: Letter
of Acceptance and Notification of Award.
Pursuant to Decision
No._____ dated _________of the Competent Person [insert the Competent Person’s
name], (hereinafter referred to as “the Competent Person”] in terms of approval
for result of selection of Investor for ________[insert name of project], the
Procuring Entity [insert Procuring Entity’s name] notifies you that the
Competent Person has accepted your Bid and award the contract for execution of
the [name of project] with the following information____[service price to be
used for service price-related evaluation, State’s holding to be used for
State’s holding-related evaluation, or amount paid to State budget to be used
for evaluation related to State's and society's interests] with the
contract duration of ____[insert the contract duration in the decision on
acceptance of Investor selection].
Request the legal
representative of the Investor to enter into the Contract with the Competent
Person, Procuring Entity according to the following plan:
- Contract finalization time: _________,
in/at __________;
- Signing time of investment
agreement:
__________in/at_________, enclosed with the Draft Contract.
- Signing time of contract: ________in/at_________,
enclosed with the Draft Contract.
Request the Investor to
carry out the Performance Security as prescribed in form No. 13 Part 3 – Draft
Contract and Contract Forms included in the Bidding Documents with an amount of
_______and validity period of _____________[as specified in ITI Section 42
of the Bidding Documents].
This Notification is an
integral part of the investment agreement, contract documents. Upon
the receipt of this Notification, the Investor must send us a Notification of
acceptance of the Contract finalization and carry out the Performance Security
as required at the current capacity of the Investor as specified in the Bidding
Documents.
The Competent Person shall reject the finalization, signing
of investment agreement and signing of contract with the Investor if the
capacity of the Investor fails to satisfy the requirements of the project.
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Legal
representative of Procuring Entity
[Full name, position, signature and seal]
Attachments: Draft
Contract
FORM
NO. 13
PERFORMANCE
SECURITY (1)
(Location),__________(date)
To: ______[insert
authority competent to sign contract]
(hereinafter
referred to as signing authority)
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
According to the Bidding
Documents (or contract), the Investor must give a Performance Guarantee
issued by a bank to the signing authority with a given amount to ensure the
their duties and obligations in the performance of the contract;
We, _____[insert name of
the bank], locates in _______[insert name of country or territory],
have registered headquarters at _________[the bank’s address(3)]
(hereinafter referred to as “Bank”), to undertake to guarantee the performance
of the contract by the Investor with an amount of ________[insert equivalent
value in number, in words and currency as specified in ITI Section 42.1]. We
hereby unconditionally and irrevocably under take to pay you any sum(s) not
exceeding ___________[insert amount(s)] upon receipt by us of your first
demand in writing declaring the Investor to be in default within the valid term
of the performance security.
This guarantee comes into
effect from the issue date until ____________[date].
Legal
representative of Bank
[Full name, position, signature and seal]
Notes:
(1) To be used only if the
performance security is issued by a bank or a credit institution.
(2) If the bank (guarantor)
or the credit institution requests the signed Contract before issuing the
Performance Security, the Procuring Entity shall notify the signing authority
for consideration.
In this case, the corresponding paragraph may be corrected as
follows:
At the request of the
Investor ________[insert name of Investor] that has been the successful
Investor of the project _____[the project’s name] and commit to enter
into contract No. [insert contract’ number] dated____________(hereinafter
referred to as Contract)."
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(4) Time limit in
conformity with ITI Section 42.1.
(1) Required minimum
owner's equity in accordance with Article 10 of Decree No. 15/2015/ND-CP
(2) Regarding a project
proposed by the Investor, it is not required to have dependent finance and
legality against the consulting unit on making project proposal, feasibility.
(1) Regarding a project
proposed by the Investor, it is not required to have dependent finance and
legal status against the consulting unit on making project proposal,
feasibility study report.