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MINISTRY OF HEALTH OF VIETNAM
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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom – Happiness
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No: 1081/QD-BYT
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Hanoi, April 26, 2024
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DECISION
PROMULGATING THE REGULATION ON THE MANAGEMENT AND USE OF GRANT
AID OUTSIDE OF OFFICIAL DEVELOPMENT ASSISTANCE (ODA) GIVEN TO VIETNAM BY
FOREIGN AGENCIES, ORGANIZATIONS, AND INDIVIDUALS UNDER MANAGEMENT OF THE
MINISTRY OF HEALTH
MINISTER OF HEALTH
Pursuant to Decree No.
95/2022/ND-CP dated November 15, 2022 of the Government on the functions,
tasks, powers, and organizational structure of the Ministry of Health;
Pursuant to Decree No.
80/2020/ND-CP dated July 8, 2020 of the Government on the the management and
use of grant aid outside of official development assistance given to Vietnam by
foreign agencies, organizations, and individuals;
Pursuant to Circular
No. 19/2022/TT-BKHDT dated August 10, 2022 of the Ministry of Planning and
Investment on statistical reporting regulations concerning planning, investment
and statistics;
Pursuant to Circular
No. 23/2022/TT-BTC dated April 6, 2022 of the Ministry of Finance providing for
guidance on the state financial management of grant aid provided by foreign
countries and recorded as state budget revenue;
At the request of the
Director of the Department of Planning and Finance under the Ministry of
Health,
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Article
1. Promulgated
together with this Decision is the Regulation on management and use of grant
aid outside of ODA given to Vietnam by foreign agencies, organizations, and
individuals under management of the Ministry of Health.
Article
2. This Decision comes into force from May 2, 2024.
Article
3. The Chief of the Ministry Office, Director of the Department
of Planning and Finance, Heads of units under and affiliated to the Ministry of
Health, and relevant organizations and individuals shall implement this
Decision./.
MINISTER
Dao Hong Lan
REGULATION
MANAGEMENT AND USE OF GRANT AID OUTSIDE OF OFFICIAL
DEVELOPMENT ASSISTANCE (ODA) GIVEN TO VIETNAM BY FOREIGN AGENCIES,
ORGANIZATIONS, AND INDIVIDUALS UNDER MANAGEMENT OF THE MINISTRY OF HEALTH
(Enclosed with the Decision No. 1081/QD-BYT dated April 26, 2024 of the
Ministry of Health)
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GENERAL
PROVISIONS
Article
1. Scope
This Regulation
prescribes the management and use of grant aid outside of ODA given to Vietnam
by foreign agencies, organizations, and individuals (hereinafter referred to as
"foreign aid"), managed by the Ministry of Health for protecting,
caring for, and improving the people's health, providing humanitarian
assistance, not for commercial or profit-making purposes.
Article
2. Regulated entities
1. Units assigned by the
Ministry of Health to manage foreign aid specified in Article 1 of this
Regulation and agencies, organizations, and individuals involved in or related
to the management of and directly using such foreign aid.
2. Aid donors in this
Regulation are foreign organizations and individuals specified in clause 2,
Article 2 of Decree No. 80/2020/ND-CP .
Chapter
II
APPRAISAL
AND APPROVAL OF AID GRANTS
Article
3. Aid documentation
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2. A
program/project/non-project document shall be prepared according to Forms
specified in Appendixes I, II, and III enclosed with Decree No. 80/2020/ND-CP .
3. An aid project
involved in public investment or construction investment must be formulated in
accordance with the law on management of public investment and work
construction investment.
4. The Department of
Planning and Finance shall receive aid documentation.
Article
4. Procedures for approval of program/project/non-project documents under the
Prime Minister's jurisdiction
1. The Prime Minister's
jurisdiction to approve a program/project/non-project document is prescribed in
clause 1, Article 7 of Decree No. 80/2020/ND-CP .
2. The Planning and Finance
Department shall assess the validity of the file on the basis of the provisions
of Article 8 of Decree No. 80/2020/ND-CP within 02 working days after receiving
such aid documentation. In case the file is ineligible, the Planning and
Finance Department will notify the aid owner in writing to submit additional
documents.
3. Seek opinions in
writing from relevant units of the Ministry of Health:
a) Depending on the
nature and scale of the program/project/non-project, the Department of Planning
and Finance will send the valid aid documentation for seeking opinions in
writing from the relevant units under the Ministry within 02 working days after
receipt; submit the aid documentation to the Ministry's leader in charge of the
unit proposing the program, project or non-project for direction on policies
and basic contents of the aid grant.
b) Relevant units shall,
based on their functions and tasks, send their written responses to the
Planning and Finance Department within 03 working days after receiving the
complete aid documentation. If the relevant units fail to give responses by
deadline or delay giving responses, it is considered that they agree with the
contents to be considered and shall take full responsibility before the law for
any matters related to their units.
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5. The aid owner will
incorporate the appraisal opinions, thereby complete the aid documentation, and
send 08 aid documentation sets to the Department of Planning and Finance under
the Ministry of Health.
6. Within 05 working days
after receiving the official aid documentation from the aid owner, the
Department of Planning and Finance shall submit a written request for the Prime
Minister’s approval of the program/project/non-project to the Ministry's leader
in charge of the Department for signing and sending it to the Ministry of
Planning and Investment.
In case the Minister
directly assigns a Deputy Minister to be in charge of the
program/project/non-project, the above-mentioned written request shall be
submitted to the Deputy Minister.
7. The procedures for
appraisal and approval of program/project/non-project documents under the Prime
Minister's jurisdiction, where the Ministry of Planning and Investment is the
leading agency, are prescribed in Article 10 of Decree No. 80/2020/ND-CP .
Article
5. Procedures for appraisal and approval of program/project/non-project
documents under the Ministry of Health's jurisdiction
1. The Ministry of
Health's jurisdiction to approve program/project/non-project documents is
prescribed in clause 2, Article 7 of Decree No. 80/2020/ND-CP .
2. The Planning and
Finance Department shall assess the validity of the appraisal dossier on the
basis of the provisions of Article 8 of Decree No. 80/2020/ND-CP within 02
working days after receiving such dossier. In case the dossier is ineligible,
the Planning and Finance Department will notify the project owner in writing to
submit additional documents.
3 . Seek opinions in
writing from relevant parties:
a) Seek opinions in
writing from relevant units under the Ministry of Health:
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- Relevant units shall,
based on their functions and tasks, send their written responses to the
Planning and Finance Department within 03 working days after receiving the
valid dossier. If the relevant units fail to give responses by deadline or
delay giving responses, it is considered that they agree with the contents to
be considered and shall take full responsibility before the law for any matters
related to their units.
Seek opinions in writing
from relevant units under relevant Ministries and central authorities:
Within 02 working days
after receiving the valid dossier, the Department of Planning and Finance shall
submit a written request for giving opinions to the Ministry's leader in charge
of the Department for signing and sending it to the Ministry of Planning and
Investment, Ministry of Finance, Ministry of Public Security, Ministry of
Foreign Affairs, Vietnam Union of Friendship Organizations (in case the aid
donor is a foreign non-governmental organization) and relevant agencies. The
time limit for seeking opinions from Ministries, central authorities, and
relevant agencies shall be a maximum of seven (07) working days (except for
important and complex matters; in case these entities fail to give responses by
deadline or delay giving responses, the provisions of clause 3, Article 10 of
the Government’s Decree No. 39/2022/ND-CP shall apply).
In case the Minister
directly assigns a Deputy Minister to be in charge of the
program/project/non-project, the above-mentioned written request shall be
submitted to the Deputy Minister.
4. Depending on the
scale, nature, and content of the aid grant, the Department of Planning and
Finance shall, after the deadline for receiving written responses, incorporate
the direction of the Ministry’s leader in charge of the unit and take charge of
appraisal either by synthesizing opinions or holding an appraisal meeting to
clarify any discrepancies and unresolved issues.
The appraisal results
shall be made into a report on whether the program/project/non-project is
eligible to be approved.
5. The aid owner will
incorporate the appraisal opinions, thereby complete the aid documentation, and
send 08 aid documentation sets to the Department of Planning and Finance under
the Ministry of Health.
6. Within 05 working days
after receiving the official aid documentation from the aid owner, the
Department of Planning and Finance shall complete and submit an appraisal
report to the Ministry’s leader in charge of the Department for consideration
and approval of the program/project/non-project document.
In case the Minister
directly assigns a Deputy Minister to be in charge of the
program/project/non-project, the above-mentioned appraisal report shall be
submitted to the Deputy Minister.
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Article
6. Modification and supplementation to program/project/non-project documents
during implementation
1. If any modification
and supplementation leads to changes in the Ministry of Health’s decision on
approval of a program/project/non-project document, the procedures for
appraisal and approval shall follow the provisions of Article 5 of this
Regulation.
2. An application for
modification and supplementation shall consist of:
a) A proposal of
approval for the adjusted aid, using the Form specified in Appendix 2
b) An agreement on the
provision of aid by the aid donor
c) Modified
program/project/non-project document;
d) Documents proving the
status of a juridical person (not applicable to aid donors being diplomatic
missions, governmental agencies, local governments of foreign countries).
dd) Copy of the competent
authority's decision on approval of the program/project/non-project document;
e) Copy of the aid
document already approved by the competent authority;
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h) An aid agreement
concluded between the aid owner and the donor.
Chapter
III
MANAGEMENT
OF AID PROVISION
Article
7. Organization of management of programs or projects
The program or project
owner shall be decentralized power to decide the management of its program or
project in accordance with Article 12 of Decree No. 80/2020/ND-CP. The project
owner shall refer to Appendix 5.1 – Decision on the establishment of a program
or project managing unit and Appendix 5.2 – Regulation on the organizational
and operation of program or project managing units.
Article
8. Approval of annual implementation plan
1. The project owner
shall be decentralized power to approve the annual implementation plan by the
Ministry of Health, ensuring compliance with the decision on approval of the
program/project/non-project document already approved by the Ministry of
Health.
2. The project owner
shall appraise and approve the annual implementation plan.
3. An appraisal dossier
shall consist of:
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b) The list of equipment,
supplies, and chemicals expected to be procured (if any);
c) Written responses from
relevant Departments (if any);
d) Donor's opinions on
the contents of the annual implementation plan (in foreign language and
Vietnamese translation) (if any);
dd) Copy of the competent
authority's decision on approval of the program/project/non-project document;
dd) Copy of the competent
authority's decision on approval of the program/project/non-project document;
g) Report on the
implementation results of the program/project/non-project, specifying (1)
Achieved results; (2) Comparison with the approved results and objectives; (3)
Disbursement results; (4) Advantages and difficulties; (5) Proposals and
recommendations;
h) Other documents (if
any): Donor’s expenditure limits; Medical device standards and norms approved
by the competent authority.
4. Appraisal contents:
a) Conformity with the
approved objectives, budget, locations, timelines, etc., compared to the
decision and the project document already approved by the Ministry of Health;
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c) Budget estimates
allocated by the Ministry of Health, ensuring compliance with the provisions of
the Law on State Budget.
5. The appraisal result shall
be made into a report on whether the program/project/non-project is eligible to
be approved (Appendix 4 – Appraisal report on the annual implementation plan).
6. The project owner
shall send the approved annual implementation plan to the Ministry of Health
(Department of Planning and Finance) and the Ministry of Finance (Department of
Debt Management and External Finance) for monitoring and supervision.
Article
9. Reporting regime
1. The project owner
shall submit the following reports to the Department of Planning and Finance:
a) Reports on aid
receipt, 6-month and annual aid provision and disbursement, and aid completion
reports (within 06 months after completion of aid provision) as prescribed in
clause 4 Article 14 of Decree No. 80/2020/ND-CP and Circular No.
19/2022/TT-BKHDT;
b) Reports on financial
management as prescribed in clause 1 Article 12 and Article 20 of Circular No.
23/2022/TT-BTC– using Templates specified in Appendix 8 of this Regulation;
c) Ad-hoc reports at the
request of the managing agency.
2. The Department of
Planning and Finance shall, based on reports from the units, consolidate and
provide advice the Ministry of Health to send a report to the Ministry of
Planning and Investment, Ministry of Finance, and other relevant agencies in a
timely and lawful manner.
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AID-RELATED
FINANCIAL MANAGEMENT
Article
10. Aid-related financial management
1. Aid classified as
state budget revenues shall be estimated, controlled, accounted, and settled
according to the provisions of law on state budget and financial management in
accordance with the Law on State Budget, Decree No. 80/2020/ND-CP , Circular No.
23/2022/TT-BTC , and relevant guiding documents.
2. The annual aid-related
financial plan of programs/projects, or non-projects:
- The Ministry of Health
shall decentralize power to approve the annual aid-related financial plan to
the program/project/non-project owner on the basis of the Ministry's decision
on approval of the program/project/non-project documents, aid agreement, and
annual state budget estimate allocated by the Ministry of Health.
- The content of the
financial plan shall comply with clause 3, Article 8 of Circular No.
23/2022/TT-BTC (Appendix 7 enclosed herewith).
- The project owner shall
send the approved financial plan to the Ministry of Health (Department of
Planning and Finance) and the Ministry of Finance (Department of Debt
Management and External Finance) for monitoring and supervision.
3. The project owner
shall account, settle, and report all received and used capital sources and
properties; conduct acceptance, hand over, and settle the program/project
within 06 months from the project completion date.
4. The Department of
Planning and Finance shall act as the focal point to submit the project's
annual and final financial settlement reports to the Ministry’s leader in
charge of the Department for approval.
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Chapter
V
IMPLEMENTATION
Article
11. Duties and powers of relevant entities
1. Duties and powers of
program/project/non-project owners are prescribed in Article 14 of Decree No.
80/2020/ND-CP and matters to which they are decentralized power are prescribed
in Articles 7, 8, and 10 of this Regulation.
2. Duties and powers of
Program/Project Management Boards are prescribed in Article 15 of Decree No.
80/2020/ND-CP .
3. The Department of
Planning and Finance shall serve as the focal agency for performing the state
management function over foreign aid. To be specific:
a) Take charge of
developing the guidance on the management of grant aid outside of ODA given to
the health sector and submit them to competent authorities for promulgation.
b) Serve as the focal
point for appraisal and provision of advice for the Ministry’s Leaders in
approving foreign aid programs/projects/non-projects under the Ministry’s
approval jurisdiction;
c) Take charge of synthesizing
the annual state budget revenue and expenditure estimates on the basis of
proposals by aid owners and submit thereby to the Ministry’s Leaders for
allocation of foreign aid and counterpart fund estimates to aid owners,
programs/projects/non-project owners in accordance with applicable laws;
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e) Serve as the focal
point for cooperation with relevant entities in inspecting and supervising the
implementation of projects and compliance with regulations on management of
programs/projects, or non-projects managed by the Ministry of Health;
g) Send periodic reports
in accordance with Decree No. 80/2020/ND-CP , Circular No. 19/2022/TT-BKHDT, and
Circular No. 23/2022/TT-BTC .
4. The Department of
International Cooperation shall act as the focal point for aid mobilization
based on socio-economic development demands and orientations, and aid
absorption capacity. To be specific:
a) Take charge of and
cooperate with relevant entities in mobilizing aid for the health sector;
b) Take charge of
requesting competent authorities for granting a permission for the organization
of international conferences/seminars in Vietnam concerning industries and
sectors under the state management of the Ministry of Health in accordance with
laws;
c) Cooperate with the
Department of Planning and Finance in monitoring and supervising the
implementation of programs/projects/non-projects under its jurisdiction.
5. Departments and
relevant units under the Ministry of Health shall cooperate with the Department
of Planning and Finance in appraising aid grants in accordance with their
assigned functions and tasks, and in supervising program/project
implementation.
Article
12. Implementation provisions
1. The Department of
Planning and Finance shall provide guidance for the implementation of this
Regulation.
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3. In the cases where any
of the documents referred to in this Regulation is amended or replaced, the
newest one shall apply.
4. Matters that are not
prescribed in this Regulation shall follow Decree No. 80/2020/ND-CP and other
relevant legislative documents.
APPENDIXES
Appendix I -
Proposal of approval for project
Appendix 2 - Proposal of
approval for the adjusted aid.
Appendix 3 - Annual
implementation plan.
Appendix 4 - Appraisal
report on annual implementation plan.
Appendix 5 -
Organizational structure for program/project management
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Appendix 5.2 - Regulation
on Organization and Operation of the Program/Project Management Board
Appendix 6 - Project
completion report.
Appendix 7 - Annual
financial plan.
Appendix 8 - Aid-related
financial reports
Appendix 8.1 - Report on
receipt and use of monetary aid
Appendix 8.2 - Report on
receipt and use of in-kind aid
Appendix 8.3 - Report on
accounting and recording of aid-related revenues and expenditures
Appendix 1 - Written request of approval for the aid
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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom – Happiness
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No: /…….
Re: Approval of [the Aid project] funded by [name of
donor]
….[Location], date...month...year
To: The Ministry of Health (Department of Planning
and Finance)
Mandatory contents:
Paragraph 1: Bases for
making a request for approval and necessity of the program/project/non-project.
Paragraph 2: Summary of
the program/project/non-project:
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b) Name of the aid owner;
c) Foreign aid donor and
co-donors;
d) Key objectives and
results of the aid grant; a list of goods and objects in case of a non-project
aid;
dd) Implementation
duration and location;
a) Total capital of the
program, project or non-project;
- Grant aid;
- Counterpart fund;
Clarify the grant aid managed
and implemented by the aid recipient vs. the aid donor;
g) Financial mechanism
applicable to the aid grant: whether it classified as the state budget revenue;
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Paragraph 3: The project
owner affirms:
- The program/project/non-project
falls under the scope of Decree No. 80/2020/ND-CP , aims for socio-economic
development or provision of humanitarian assistance, and is not for commercial
or profit-making purposes;
- The aid recipient shall
hold the ownership of project results and intellectual property rights to the
project/aid results, and this is not a one-off contract;
- The schedule and
implementation contents of the program/project/non-project shall strictly
follow the concluded aid agreement;
- The project owner shall
take full responsibility before the law for the accuracy, reasonableness,
legitimacy, and completeness of the submitted aid documentation.
Leader of the unit
Signature and seal
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LIST
Documents enclosed with the written request for approval of
the program/project or non-project document;
(Enclosed with Official Dispatch No....dated...of...)
1. The unit's written
request
2. Agreement on the
provision of aid by the aid donor
3. Program/project or
non-project document
4. Documents proving the
status of a juridical person and legal position of the donor:
- English/Foreign
Language Version;
- Notarized Vietnamese
translation.
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- Written consent to
participate from entities;
- Donor’s expenditure
limits;
- Medical device norms
approved by the competent authority.
6. In case of the receipt
of aid in the form of medicines, full information on the medicines must be
provided, including: name of the medicine, dosage form, packaging
specifications, active ingredient(s), strength/concentration, unit, quantity,
expiry date, indication(s), name of the manufacturer, and country of
manufacture.
Appendix 2 - Written request for approval of the
adjusted aid
MINISTRY OF HEALTH
[NAME OF UNIT]
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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom – Happiness
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No: /……
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….[Location], date...month...year
To: The Ministry of Health (Department of Planning and
Finance)
Mandatory contents:
Paragraph 1: Bases for
making a request for approval and necessity of the program/project. Mandatory
information includes (i) name of the aid grant, aid owner; donor; the Ministry
of Health 's decision on approval of the program/project; duration of
implementation; budget; key objectives and results of the aid grant; a list of
goods and objects in case of a non-project aid.
Paragraph 2. Summary of
key results and disbursement
progress.
Paragraph 3. Reasons for
modifications
Paragraph 4: Summary of
modifications to the program/project/non-project:
- Implementation duration
and location;
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+ Capital as approved under
Decision No. ... dated ... of the Ministry of Health: ... USD;
Additional capital: ...
USD, including: grant aid: ... USD; counterpart fund: ... USD, equivalent to
... VND;
+ Total adjusted capital:
...
Clear write: other
contents (key objectives and results, etc.) in Decision No. ... dated ... of
the Ministry of Health and the program/project/non-project document remain
unchanged.
Paragraph 5. The project
owner reviews and affirms:
- The
program/project/non-project falls under the scope of Decree No. 80/2020/ND-CP
and does not fall under cases set out in clause 2 of Article 1 on the scope of
this Decree; aims for protecting, caring for, and improving the people's
health, providing humanitarian assistance and is not for commercial or
profit-making purposes;
- The project owner
affirms the holder of the ownership of project results and intellectual
property rights to the project/aid results, and clearly identifies the nature
of the agreement (one-off contract, contract for research collaboration, or aid
agreement);
- The schedule and
implementation contents of the program/project/non-project shall strictly
follow the concluded aid agreement.
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Leader of the unit
Signature and seal
LIST
Documents enclosed with the written request for approval of
modifications to the program/project or non-project document
(Enclosed with Official Dispatch No....dated...of...)
1. The unit's written
request;
2. Agreement on the
provision of aid by the aid donor
3. Program/project or
non-project document
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- English/Foreign
Language Version;
- Notarized Vietnamese
translation.
5. Other documents (if
any):
- Written consent to
participate from entities;
- Donor’s expenditure
limits;
- Medical device
standards and norms approved by the competent authority.
- In case of the receipt
of aid in the form of medicines, full information on the medicines must be
provided, including: name of the medicine, dosage form, packaging
specifications, active ingredient(s), strength/concentration, unit, quantity,
expiry date, indication(s), name of the manufacturer, and country of
manufacture.
6. Copy of the competent
authority's decision on approval of the program/project or non-project
document;
7. Copy of the
program/project or non-project document already approved the competent
authority;
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9. Aid agreement.
Appendix 3 - Implementation plan for [the year]
MINISTRY OF HEALTH
NAME OF THE PROJECT OWNER
ANNUAL IMPLEMENTATION PLAN OF THE PROGRAM/PROJECT OR
NON-PROJECT
[NAME OF THE AID PROGRAM/PROJECT OR NON-PROJECT AID ']
FUNDED BY [NAME OF DONOR];
...
...
...
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I. GENERAL INFORMATION
ON THE PROGRAM/PROJECT/NON-PROJECT
1. a) Name of the
program/project/non-project:
2. Aid owner:
3. Aid donor/donor:
4. Key objectives and
results:
5. Duration of
implementation:
6. Implementation location:
7. Total project capital:
... (original currency), ... USD. To be specific:
Grant aid: ... (original
currency), ... USD. To be specific:
...
...
...
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- Grant aid managed and
implemented by the aid donor: … USD;
b) Counterpart fund:
facilities, equipment, and personnel involved in project implementation;
non-cash/in cash: … VND, equivalent to … USD.
8. Financial mechanisms
applied to the aid grant.
9. Implementation and
management method.
II. REPORT ON THE
PROJECT IMPLEMENTATION RESULTS OF THE PRECEDING YEAR
Mandatory contents:
1. Implementation results
+ Results of preceding
years:
+ Results of the
immediately preceding year:
...
...
...
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3. Schedule and
disbursement of the project:
4. Advantages and
difficulties:
III. GENERAL
INFORMATION ON THE IMPLEMENTATION PLAN FOR [THE YEAR] …
1. Key objectives/results
of the implementation plan for [the year] …
2. Duration of
implementation:
3. Total project capital
of [the year] ... (original currency), ... USD. To be specific:
- Grant aid: ...
(original currency), ... USD. To be specific:
+ Grant aid managed and
implemented by the aid recipient: … USD;
+ Grant aid managed and
implemented by the aid donor: … USD;
...
...
...
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IV. IMPLEMENTATION PLAN
CONTENT FOR [THE YEAR] …
Strategies and activities
Outputs
Responsible unit
Time of completion
Budget (USD)
1.
Objective/Output/Component 1
Activity 1
...
...
...
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Activity 2
Activity 3
...
...
...
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Activity 4
2. Objective/Output/Component
2
...
...
...
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Activity 1
Activity 2
...
...
...
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...
Total annual
budget
...
...
...
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Signature and seal of
the project owner
(Date… month… year…)
Signature and seal of
the aid donor's representative (if applicable)
(Date… month… year…)
Appendix 4 - Appraisal report on annual implementation plan
NAME OF UNIT
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom – Happiness
---------------
No: /
….[Location], date...month...2024]
...
...
...
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REPORT
Appraisal results of the implementation plan of [the
year]... for the project [name of program/project/non-project] funded by [name
of donor] through grant aid
Part 1. APPRAISAL DOCUMENTS AND APPRAISAL ORGANIZATION
I. APPRAISAL DOCUMENTS
II. LEGAL BASIS FOR
APPRAISAL
1. Decree No.
80/2020/ND-CP ;
2. Decision No. … on the
approval of the program/project/non-project document by the Ministry of Health;
….
APPRAISAL ORGANIZATION
...
...
...
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2. Appraisal method:
Part 2. APPRAISAL OPINIONS ON THE PROGRAM/PROJECT/NON-PROJECT
I. GENERAL INFORMATION
ON THE PROJECT
III. GENERAL
INFORMATION ON THE IMPLEMENTATION PLAN FOR [THE YEAR] …
1. Duration of
implementation:
2. Project budget for
2024: ... To be specific:
- Grant aid: 1. 322. 076
USD. To be specific:
+ Grant aid managed and
implemented by the aid recipient: … USD (equivalent to ……… VND);
+ Grant aid managed and
implemented by the aid donor: … USD (equivalent to ……… VND);
...
...
...
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3. Main outputs:
III.
IMPLEMENTATION RESULTS OF PROGRAM/PROJECT/NON-PROJECT IN [THE YEAR] ...
1. Professional results:
2. Disbursement results:
- Disbursement in [the
year]: … USD, reaching ….% of the annual plan;
- Cumulative
Disbursement: … USD, accounting for ….% of the total project budget;
3. Difficulties and
obstacles encountered during the implementation of the plan for [the year] …
(if any):
V. APPRAISAL OPINIONS
OF THE APPRAISING AGENCY
1. Legal basis and
application of law:
...
...
...
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3. Donor's opinion:
4. Appraisal of capital
sources:
5. Opinions of relevant
entities (if any):
- List of goods
(including biological products, chemicals, test kits, supplies) that have been
granted marketing authorizations
The third-year
implementation plan of the program/project/non-project is eligible for approval
and further implementation, or requires supplementation.
On the basis of the
proposal of the Program/project/non-project Management Board and the appraisal
report by the program/project/non-project owner, the aid owner's leadership
shall review and approve the third-year implementation plan of the project in
accordance with current regulations, serving as the basis for the project
implementation of the aid owner.
IN-CHARGE UNIT
LEADER OF THE UNIT
Signature and seal
...
...
...
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Appendix 5.1 - Decision on establishment of the
Program/Project Management Board
MINISTRY OF HEALTH
PROJECT OWNER
-------
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom – Happiness
---------------
No.:…./QD-
….[Location], date...month...year...
...
...
...
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DECISION
Establishment of the Management Board of [name of
program/project]
[PROJECT OWNER]
Pursuant to Decree No.
80/2020/ND-CP dated July 8, 2020 of the Government on the the management and
use of grant aid outside of official development assistance given to Vietnam by
foreign agencies, organizations, and individuals;
Pursuant to Decree No.
95/2022/ND-CP dated November 15, 2022 of the Government on the functions,
tasks, powers, and organizational structure of the Ministry of Health;
Pursuant to Decision
No. … dated … of the Ministry of Health on approval of the Regulation on
management and use of grant aid outside of official development assistance
given to Vietnam by foreign agencies, organizations, and individuals under
management of the Ministry of Health;
Pursuant to Decision
No. … dated... of the Ministry of Health on the approval of the program/project
document;
Pursuant to Decision
No. … dated... of [the competent authority] on the functions, tasks, and powers
of [the project owner];
At the request of
(Head of the agency/unit assigned to implement the program/project as the
Project Management Board) regarding the establishment of the Project Management
Board,
...
...
...
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Article 1. The Management
Board of [name of aid program/project or non-project aid in Vietnamese and
English] funded by [name of the donor] is established. The program/project and
non-project aid has a total capital of [ODA capital, concessional loans, and
counterpart fund], and is implemented from … (start date) to … (end date).
Article 2. The Project
Management Board shall manage the implementation of the program/project and
non-project aid in accordance with the approved objectives, schedule, quality,
and resources as stated in the program/project document approved by the
competent authority and in the international treaties/agreements on ODA and
concessional loans related to the program/project/non-project aid.
Article 3. The Project
Management Board may open accounts at the State Treasury and commercial banks,
and use its own seal (or use the seal of the managing agency or project owner)
for preparation, pre-implementation of the program/project (within the scope of
pre-implementation activities), and implementation thereof.
Article 4. Mr./Ms. ... is appointed as the Director of the Project
Management Board.
Article 5. Mr./Ms. ... is appointed as the Deputy Director of the
Project Management Board (if any).
Article 6. Mr./Ms. ... is appointed as the Chief Accountant or person
in charge of accounting for the program/project.
Article 7. The Director
of the Project Management Board shall develop and submit the Regulation on
organization and operation of the Management Board of [name of program/project]
to [the project owner] for approval within 15 working days from the effective
date of this Decision.
Article 8. Duration of operation of the Project Management Board
The Project Management
Board shall be dissolved under a decision of [the project owner] form the date
on which the project completion report and financial settlement report are
approved by the competent authority and the Project Management Board's property
is completely disposed of.
...
...
...
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PROJECT OWNER
(Signature and seal)
Appendix 5.2 - Regulation on Organization and Operation of
the Program/project/non-project Management Board
MINISTRY OF HEALTH
PROJECT OWNER
-------
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom – Happiness
---------------
No.: ...
….[Location], date...month...year...
...
...
...
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REGULATION
Organization and Operation of the Project Management Board
[name of program/project/non-project]
Chapter I
GENERAL PROVISIONS
Article 1. Legal basis
The Project Management
Board is established on the following legal bases:
1. Decree No.
80/2020/ND-CP dated July 8, 2020 of the Government on the the management and
use of grant aid outside of official development assistance given to Vietnam by
foreign agencies, organizations, and individuals;
2. Decree No. 95/2022/ND-CP
dated November 15, 2022 of the Government on the functions, tasks, powers, and
organizational structure of the Ministry of Health;
3. Decision No. …
dated... of [the competent authority] on the functions, tasks, and powers of
[the project owner];
...
...
...
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5. Decision No. …
dated... of the Ministry of Health on the approval of the program/project
document;
6. The aid agreement
concluded between the project owner and the donor (if any).
7. The project owner's decision
on establishment of the Program/Project Management Board.
Article 2. General
information on the program/project
1. Name of the
program/project.
2. Names of the donor,
co-donors.
3. Key objectives and
results of the program/project.
4. Starting and ending
dates of the program/project.
5. Total capital of the
of the program/project/non-project (ODA grant aid, ODA loans, concessional
loans, counterpart fund);
...
...
...
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Article 3. Information on
the Project Management Board
1. Transaction name of
the Project Management Board: ………
2. Address: ……….
3. Telephone: ………..
4. Email: …………….
5. Bank account number:
……… (if applicable)
State Treasury: …………….
Commercial Bank: ………..
Article 4. Organizational
and operational principles of the of the Project Management Board
...
...
...
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FUNCTIONS AND DUTIES OF THE PROJECT MANAGEMENT BOARD
Article 5. Preparation of
program/project implementation plans
Article 6. Conduction of
bidding and contract management
Article 7. Financial
management, property management, and disbursement
Article 8.
Administration, coordination, and accountability
Article 9. Supervision,
assessment, and reporting on the implementation of the
program/project/non-project
Article 10. Acceptance,
handover, and settlement of the program/project
Article 11. Specific
duties
Article 12. Other duties
as assigned by the managing agency or project owner
...
...
...
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ORGANIZATIONAL STRUCTURE OF AND IMPLEMENTATION BY THE PROJECT
MANAGEMENT BOARD
Article 13.
Organizational structure of the Project Management Board
Article 14. Director of
the Project Management Board
Article 15. Members of
the Project Management Board
Chapter IV
IMPLEMENTATION PROVISIONS
Article 16. Entry in
force
1. This Regulation comes
into force from the date on which it is signed.
2. The managing agency or
the project owner shall perform duties involved in the management and
implementation of the program/project other than those prescribed for the Project
Management Board in this Regulation in accordance with current regulations.
...
...
...
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PROJECT OWNER
(Signature and seal)
Appendix 6 - Project completion report
Managing agency:
Ministry of Health
Aid owner:
REPORT ON PROGRAM/PROJECT/NON-PROJECT COMPLETION
[NAME OF PROGRAM/PROJECT]
Table of Contents
...
...
...
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Basic information on the
program/project
Name of the
program/project (Vietnamese):
Name of the program/project
(English):
Program/project code:
Implementation location:
Donor(s):
Managing agency:
Project owner:
Capital sources: Total
project capital, aid and counterpart fund (specify all adjustments and date on
which adjustments are made, if any)
...
...
...
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Objectives and scope of
the project
- According to the
approved project document
- After modifications to
the project is made (if any)
Implementation
- Implementation and
management method
- Personnel arrangement
Implementation results
Achievement of Objectives
The achievement level of
the objectives set out in the approved (or modified) project document
...
...
...
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- Specify key components
and outputs as stated in the project document and the level of completion
(based on indicators in the logical framework)
- Specify components and
outputs after modification or assessment (if any)
(Appendix 6.1: Logical
Framework)
Financial Performance
- Compare the total
investment as stated in the project document and the total actual disbursement,
including analysis of both foreign non-government aid and counterpart fund.
- Specify major
adjustments in the total value of the project as stated in the project
document, post-bidding value of the project, and actual disbursement.
- Specify key factors
that mainly impact over- or under-disbursement of specific items compared to
the plan.
(Appendix 6.2 -
Disbursement completion report)
Factors that impact the
implementation results of the program/project
...
...
...
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- Policies and legal
environment
+ The Government's
policies
+ The donor's policies
- Project management
Assessment of compliance
with financial, technical, and organizational requirements as per the signed
international agreements and approved project document.
+ Implementation of the
program/project
+ Implementation capacity
of the program/project
+ Compliance with
reporting regime and regulations on monitoring and supervision of the project
during implementation.
Risk and change
management
...
...
...
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- Technical assistance,
training, and capacity improvement
- Land clearance and
relocation
- Environmental aspects
- Gender-related issues
- Technical and
technological issues
Also write down
advantages, disadvantages, and remedial measures adopted by the Project
Management Board
Socio-economic efficiency
analysis
Analyze vis-à-vis
objectives and design of the program/project
- Analyze the
implementation of the project toward the completion of the objectives and
contribution to the completion of objectives and tasks outlined in the
Government’s 05-Year Socio-Economic Development Plan.
...
...
...
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Analyze the project’s
impacts on relevant industries and regions in terms of economy, science and
technology, environment, society and culture, etc.
Sustainability
Describe factors the
impact or ensure sustainability and continued effectiveness of the project.
Lessons learned
Specify lessons learned
and recommendations (if any) to enhance efficiency, sustainability, and
overcome limitations of the program/project.
Attached appendices:
Attached appendices
- Logical Framework:
means a framework specified in the project document and including a original and
modified information (if any), detailing up to output level.
- Disbursement completion
report
...
...
...
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- List of important
technical reports produced under the project (if any)
- Other relevant
appendices depending on each program/project
Date...month...year...
Aid owner
(Signature and seal)
Appendix 6.1
Managing agency:
Aid owner:
LOGICAL FRAMEWORK
...
...
...
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Reference
Description
Objectively verifiable indicators
Means of Verification
Assumptions
(1)
(2)
(3)
...
...
...
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(5)
Objective
...
...
...
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Result
...
...
...
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Result 1
Result 2
...
...
...
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Component 1
...
...
...
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Output 1.1
...
...
...
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Output 1.2
...
...
...
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Component 2
Output 2.1
...
...
...
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Output 2.2
...
...
...
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Date...month...year...
Aid owner
(Signature and seal)
Appendix 6.2
Managing agency:
Aid owner:
PROJECT/PROGRAM
DISBURSEMENT COMPLETION REPORT
No.
Item
Total Committed Capital (VND million)
...
...
...
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Disbursement rate (%)
Foreign aid (original currency)
Foreign aid (VND million)
Counterpart Fund
(VND million)
Total capital
(VND million)
Foreign aid
Counterpart fund
Total project capital
Currency unit
...
...
...
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Actual
Planned
Actual
Planned
Actual
Planned
Actual
...
...
...
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(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
...
...
...
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(10)-(6)+ (8)
(11)=(7) +(9)
(12)= (7) /(6)
(13)=(9) /(8)
(14)=(11) /(10)
Item 1
...
...
...
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...
...
...
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Item 2
...
...
...
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Item 3
...
...
...
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...
...
...
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…..
...
...
...
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...
...
...
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...
...
...
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Total
...
...
...
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Date...month...year...
Aid owner
(Signature and seal)
Appendix 7 - Annual financial plan
NAME OF MANAGING AGENCY
NAME OF PROJECT OWNER
...
...
...
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FINANCIAL PLAN OF [THE
YEAR] ...
(Disbursement plan for foreign aid and
counterpart fund)
Project: …………..
Donor: ……...
1. Implementation method
of the aid grant or the aid program/project or non-project aid.
2. Plan for capital
withdrawal, method of withdrawing capital from the donor
3. Plan for using the aid
and accounting the state budget.
Unit: USD
No.
...
...
...
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Total capital of the program/project
Cumulative capital as of the reporting
date
Plan for [the year] ...
Total capital
Financial aid(1)
Counterpart fund(2)
Financial aid(3)
Counterpart fund(4)
Financial aid(5)
...
...
...
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Total capital
Fundamental construction
Administrative and public services
Budget support
On-lending
Fundamental construction
Administrative and public services
Total capital
Fundamental construction
...
...
...
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Budget support
On-lending
Fundamental construction
Administrative and public services
(1)
(2)
(3)
(4)
(5)
...
...
...
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(7)
(8)
(9)
(10)
(11)
(12)
(13)
(14)
(15)
...
...
...
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(17)
(18)
(19)
...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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..., Date...month...year...
(Signature and seal)
Notes: (1): Financial aid is
specified by donor (if the project is funded by multiple sources)
(2):
Counterpart fund is specified in the approved project document
(3) and (5): Add these columns if there are at
least 02 donors or capital sources.
(4) and (6): Add these columns by the
central-government budget, local-government budget (if any)
Appendix 8 - Aid-related financial reports(according to
Circular No. 23/2022/TT-BTC issued by the Ministry of Finance), including 03
forms
...
...
...
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MANAGING AGENCY:
MINISTRY OF HEALTH
NAME OF UNIT: ...
REPORT ON RECEIPT AND USE
OF MONETARY AID
Reporting period: a month, a 6-month period, a year
Unit: dong
No.
Type of aid/project owner
Approval Decision
Cumulative amount from the beginning of year to the end
of the month/6-month period/year preceding the reporting month/6-month
period/reporting year
Actual amount in the month/6-month period/reporting year
...
...
...
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Received financial aid
Used financial aid
Closing balance on account
Opening balance on account
Financial aid received during reporting period
Financial aid used during reporting period
Closing balance on account
I
Project owner
...
...
...
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1
...
...
...
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...
...
...
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….
...
...
...
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Project owner
...
...
...
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Date...month...year...
HEAD OF REPORTING AGENCY
(Signature, seal, full name)
Appendix 8.2
MANAGING AGENCY:
MINISTRY OF HEALTH
NAME OF UNIT: ...
REPORT ON RECEIPT AND USE
OF IN-KIND AID
Reporting period: a month, a 6-month period, a year
Unit: dong
...
...
...
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Non-project (in-kind aid)
Approval Decision
As specified in decision on approval of aid grant
Received within a month/6-month period/reporting year
Value not yet received as of the end of the reporting
period
Quantity
Type
Value
(dong)
Quantity
...
...
...
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Value
(dong)
B
Non-ODA aid;
...
...
...
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I
Aid owner
...
...
...
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1
Non-project
...
...
...
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....
...
...
...
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Date...month...year...
HEAD OF REPORTING AGENCY
(Signature, seal, full name)
Appendix 8.3
MINISTRY OF HEALTH
NAME OF UNIT: ...
Report on accounting and
recording of aid related-revenues and expenditures
Unit: dong
No.
...
...
...
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Approval Decision
Cumulative amount from the beginning of year to the end
of the month/6-month period/year preceding the reporting month/6-month
period/reporting year
Actual amount in the month/6-month period/reporting year
Cumulative amount already received and used but not yet
recorded as state budget revenue and expenditure
Amount already recorded as state budget revenue and
expenditure
Amount already used but not yet recorded as state budget
revenue and expenditure
Amount already recorded as state budget revenue and
expenditure
Amount already used but not yet recorded as state budget
revenue and expenditure
...
...
...
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Non-ODA aid
I
Project owner
...
...
...
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1
Project 1
...
...
...
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…
...
...
...
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Date...month...year...
HEAD OF REPORTING AGENCY
(Signature, seal, full name)