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THE
MINISTRY OF CONSTRUCTION
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SOCIALIST
REPUBLIC OF VIET NAM
Independence - Freedom - Happiness
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No.
02/2006/TT-BXD
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Hanoi,
May 17, 2006
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CIRCULAR
GUIDING THE ARCHIVE OF DESIGN DOSSIERS AND COMPLETION
DRAWINGS OF CONSTRUCTION WORKS
Pursuant to Construction Law No.
16/2003/QH11 of November 26, 2003;
Pursuant to Ordinance No. 34/2001/PL-UBTVQH10 on National Archives of April
4, 2001;
Pursuant to the Government's Decree No.
36/2003/ND-CP of April 4, 2003,
defining the functions, tasks, powers and organizational structure of
the Construction Ministry;
Pursuant to the Government's Decree No.
16/2005/ND-CP of February 7, 2005, on management of investment projects
on construction of works;
Pursuant to the Government's Decree No. 209/2004/ND-CP of December 16, 2004, on management of quality of
construction works;
Pursuant to the Government's Decree No. 111/2004/ND-CP of April 8, 2004,
detailing the implementation of a number of articles of the Ordinance on
National Archives.
The Construction Ministry hereby guides the archive of design dossiers and
completion drawings of construction works as follows:
1.
Purposes of the archive of design dossiers and completion drawings of
construction works:
Design dossiers and completion
drawings of construction works shall be archived in service of management work;
research work; maintenance of work; inspection and assessment of works upon the
occurrence of technical problems therein or upon request; and settlement of
disputes related to such works.
2. Scope
of regulation and subjects of application:
This Circular provides the archive of design
dossiers and completion drawings of newly constructed, renovated, repaired or
upgraded works, irrespective of their investment capital sources and ownership
forms.
Investors,
owners or operation managers of construction works, design contractors,
construction contractors, state management
agencies in charge of construction,
and state archives agencies shall archive design dossiers and completion
drawings of construction works according to
the provisions of this Circular.
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- For
investors, owners or operation managers of construction works, state management
agencies in charge of construction, and state archives agencies, design
dossiers and completion drawings of construction works shall be archived
throughout the life of such works.
Particularly,
completion drawings of the following construction works shall be kept in the
national archives for an infinite duration: Works of historical, political,
economic, cultural, scientific and technical, defense or security importance
which have been invested under the Prime Minister's decisions; grade-I or
special-grade works subject to contest of architectural designs; classified
works with special cultural values.
- For design contractors and construction contractors, the duration of archiving design
dossiers and completion drawings shall be 10 years after the expiration
of the warranty duration.
4. In case of change of investors, owners
or operation managers of construction works, design dossiers and completion
drawings of construction works shall be
handed over to their lawful successors for archive.
5. The handover, preservation, use, restoration
or destruction of archived design dossiers and completion drawings of
construction works shall comply with the provisions of law on archives,
II.
ARCHIVE OF DESIGN DOSSIERS AND COMPLETION DRAWINGS OF CONSTRUCTION WORKS
1. Composition of design
dossiers and archival places
a/ For
investors, owners or operation managers of construction works:
Investors, owners or operation managers of construction works shall archive basic design
dossiers, technical design dossiers (in case of three-step designing),
working drawing design dossiers, completion drawings of construction works. A
design dossier to be archived shall comprise:
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- Technical design explanation and drawings,
a report on construction survey results at the stage of technical design, a
report on technical design verification results (if any), a written assessment
of the technical design and a written approval of the technical design.
- Working explanation (if any) and
drawings, a report on construction survey results at the stage of working
drawing design (if any), a report on working drawing design verification
results (if any), a written assessment of
the working drawing design (in case of two-step designing), and a
written approval of the working drawing design.
- The construction completion drawing of the
construction work, made according to the provisions of Article 27 of the
Government's Decree No. 209/2004/ND-CP of December 16, 2004.
b/ For design
contractors:
Design contractors involved in designing construction works shall archive those design
dossiers they have made. Particularly, a contractor acting as the
general design contractor shall archive all the design dossiers of a
construction work, comprising a basic design dossier, a technical design
dossier (in case of three-step designing) and a working drawing design dossier made by the contractor and design
subcontractors. A dossier to be
archived shall comprise:
- Basic design
explanation and drawings and a report on construction survey results at the
stage of basic design.
- Technical design explanation and drawings,
a report on construction survey results at the stage of technical design and
written records of calculations.
- Working explanation (if any) and drawings,
a report on construction survey results at the stage of working drawing design (if any) and written records of calculations
(in case of two-step designing).
c/ For
construction contractors:
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- Working explanation (if any) and drawings,
a report on construction survey results at the stage of working drawing design
(if any).
- Construction completion drawing of the
construction work, made according to the provisions of Article 27 of the
Government's Decree No. 209/ 2004/ND-CP of December 16, 2004.
d/ For state management agencies in charge of
construction:
- State management
agencies competent to assess basic
designs shall archive basic design dossiers they have assessed.
- State
management agencies competent to grant construction permits shall
archive design dossiers of application for
construction permits they have granted.
e/ For the
state archives agencies:
- The
national state archives agency shall archive completion drawings of
construction works which, under
regulations, must be kept in the national archives for an infinite
duration.
- Provincial-level state archives agencies
shall archive completion drawings of grade-II, grade-I or special-grade
construction works which are constructed in
their localities, except for those dossiers which are archived by the
national archives agency.
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District-level state archives agencies shall archive completion drawings
of grade-IV or grade-III construction
works which are constructed in their localities.
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- Where a
project consists of many construction works of different grades, completion
drawings of works shall be kept at state
archives agencies at levels corresponding to the grades of these works as
defined at Point e, Section 1, Part II of this Circular.
- For
construction works with special cultural values and their dossiers kept
at provincial-level or district-level state
archives agencies, after they are classified, their dossiers shall be
transferred to the national archives agency.
The composition of archival dossiers to be submitted to the state archives agencies shall
comply with the guidance in Appendix 2 of this Circular (not printed
herein).
2. Format and specifications of archival
dossiers
a/ Design dossiers and completion drawings of
construction works to be submitted for archive must be affixed with stamps and
bear signatures of organizations or
individuals that have compiled them, signatures of chief designers and
design managers (for design dossiers); and must be preserved in A4-sized
cartons inscribed with information guided in Appendix 4 to this Circular (not
printed herein).
Design drawings must have the formats and
specifications according to current standards or regulations. Completion drawings must be affixed with the stamp
"completion drawing" of construction contractors under the guidance
in Appendix 01 (not printed herein) and enumerated in a list as guided in
Appendix 03 to this Circular (not printed herein).
b/ If the
originals of documents in archived dossiers, such as written approvals of projects, written approvals of economic-technical reports (for projects where
only economic-technical report is required), written assessments of designs, written approvals of
designs, written records on
pre-acceptance test and handover of projects, are no longer available,
they may be substituted by their valid copies.
c/ Design
dossiers and completion drawings of construction works may be archived in the
form of magnetic tapes, magnetic disks or appropriate data-carrying objects, which fully express the
composition and contents of archived dossiers according to the
provisions of Section 1, Part II of this Circular.
3. Responsibilities for archiving design dossiers and completion
drawings of construction works
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- Investors,
owners or operation managers of construction works shall have to archive design
dossiers and completion drawings of construction works for the prescribed
duration; and preserve dossiers to ensure
their safety according to technical standards for archive.
- Within 3
months after the pre-acceptance test and handover of projects for operation,
investors shall have to submit archival dossiers to the state archives
agencies defined at Point e, Section 1, Part II of this Circular, ensuring the required composition, format and specifications
of such dossiers and carry out the procedures
for submitting such dossiers in accordance with the provisions of law on
archives.
Investors shall bear responsibility before
law for their failure to submit archival dossiers to the state archives
agencies according to regulations; and pay expenses arising from the collection
by the state archives agencies of such dossiers which are not submitted by investors within the above-said time
limit.
- Archival dossiers of newly constructed
works for which, under regulations, only economic-technical reports are
required; dossiers of renovated, repaired or upgraded works which, under
regulations, only economic-technical reports are required and such renovation, repair or upgrading does not change
their architecture or main
force-bearing structures; dossiers of newly constructed, renovated, repaired or
upgraded works for which, under regulations, construction permits are
required, shall not be requested to be submitted for state archives.
b/ For design contractors and construction
contractors:
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Design contractors, apart from having to archive by themselves those design dossiers they have made, shall also submit design dossiers to the general
design contractor for archive.
- Construction
contractors, apart from having to archive by
themselves those completion drawings they have made, shall also submit completion drawings to the general
construction contractor for archive.
- The
general construction contractor, apart from archiving all completion drawings
of the construction work, shall have to gather completion drawings for each professional domain of the work for
submission to the investor for
archive and subsequent submission to the state archives agency.
- Design contractors and construction contractors
shall have to bear responsibility before law for the accuracy of archived design dossiers and
completion drawings of construction works
they have made; and pay compensations for damage caused by the use of archived
inaccurate dossiers.
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The state
management agencies in charge of construction defined at Point d, Section 1,
Part II of this Circular shall have to preserve basic design dossiers they have
assessed and design dossiers of projects for which they have granted
construction permits, ensuring their safety according to technical standards
for archive.
d/ For state archives agencies:
The state archives agencies defined at Point
e, Section 1, Part II of this Circular shall
have to receive promptly archival dossiers of construction works
according to regulations and ensure the archival duration and safe preservation
of archived dossiers; and supply archived
dossiers to eligible organizations and individuals that wish to study
and exploit such dossiers in compliance with current regulations.
The state archives agencies shall bear
responsibility before law for their failure to receive archival dossiers of
construction works submitted by investors
according to regulations; and pay expenses for the transportation and
preservation by investors of such archival dossiers according to
regulations.
III. ORGANIZATION OF IMPLEMENTATION AND IMPLEMENTATION EFFECT
1. Ministries, ministerial-level agencies, Government-attached agencies and
People'số Committees of all levels shall
direct investors, owners, operation managers of construction works,
design contractors and construction
contractors in performing, within the ambit of their responsibilities
and powers, the archive of design dossiers and completion drawings of construction works, and annually
sending lists of archived design dossiers and completion drawings of construction works under the guidance
in Appendix 5 to this Circular (not
printed herein) to the Construction Ministry for monitoring.
2. The Construction Ministry shall act as the
focal point to monitor, guide and inspect the archive of design dossiers
and completion drawings of construction
works throughout the country. Provincial/ municipal Construction
Services shall act as focal points to monitor, guide and inspect the archive of
design dossiers and completion drawings of construction works in their
respective localities.
3. Organizations and individuals that violate
this Circular's provisions on archive of
design dossiers and completion drawings of construction works shall,
depending on the nature and seriousness of their violations, be
administratively handled or sanctioned according to the provisions of law.
4. This Circular takes effect 15 days after
its publication in "CONG BAO."
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MINISTER
OF CONSTRUCTION
Nguyen Hong Quan
ANNEX 01
(Issued together with the Circular No. 02 /2006/TT-BXD dated May 17,
2006)
Seal sample of construction contractor certifying
as-built drawing of construction works
Name of construction contractor
As-built drawing
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Note: Only regulating the seal content (not size of seal)
ANNEX 02
(Issued together
with the Circular No. 02 /2006/TT-BXD dated May 17, 2006)
Component of filed documents of
construction works submitted for state filing
a.
For concentrated construction works
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- Drawing of the construction site
- Drawing of the plan, elevation
and section of the works.
- Drawing of main architectural
details
2) As-built drawing of structure:
- Drawing of work foundation.
- Drawing of main foundation
- Drawing of structural layout
- Drawing of main bearing
structure.
3) As-built drawing of work
technical system, technical infrastructure works
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- Plan drawing of technical
infrastructure works
- Drawing of main section of
technical infrastructure works
B) For construction works in lines
- As-built drawing of work line
plan.
- As-built drawing of horizontal
alignment of works.
- As-built drawing of typical
section of works.
ANNEX 03
(Issued
together with the Circular No. 02 /2006/TT-BXD dated May 17, 2006)
List
of as-built drawing of construction works made by contruction contractor
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Level of works:
Of the project:
Person deciding on investment:
Investor:
Design contractor (specify the name
of technical design contractor and performance drawing design
contractor) :
Construction performance
contractor:
Consultation and supervision of
construction performance of investor:
List of as-built drawing (specify
name, symbol, number and amount of partial drawing)
- Architectural part.
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- Technical system part of works.
- Technical infrastructure part
Date..... month..... year.....
Construction contractor:
(Signature and seal)
ANNEX 04
(Issued
together with the Circular No. 02 /2006/TT-BXD dated May 17, 2006)
Information recorded
on the filing box of design documents, as-built drawings of construction works
Name of works:
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Of the project:
Person deciding on investment:
Investor:
Design contractor:
Construction performance
contractor:
Consultation and supervision of
construction performance of investor:
List of design documents and
as-built drawing (specify amount of partial drawing)
- Architectural part.
- Structural part.
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- Technical infrastructure part
Date..... month..... year.....
Filing agency:
(Signature
and seal)
ANNEX 05
(Issued
together with the Circular No. 02 /2006/TT-BXD dated May 17, 2006)
List of filing of design documents,
as-built drawing of construction works
In
year....................
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- Filing location:
- The number of works with filed
documents in year (specify design document, as-built drawing:
In which:
Special grade works:
Grade I works:
Grade II works:
Grade III works:
Grade IV works:
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Name
of works
Works
grade
Of
project;
Investor
Design
contractor
Construction
performance contractor
Design
documents, as-built drawing
Filing
date
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Date..... month..... year.....
Filing agency:
(Signature and seal)
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