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THE MINISTRY OF
PLANNING AND INVESTMENT
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SOCIALIST REPUBLIC OF
VIET NAM
Independence - Freedom – Happiness
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No.
09/2011/TT-BKHDT
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Hanoi, September
07, 2011
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CIRCULAR
DETAILING
THE MAKING OF REQUIREMENT DOSSIERS FOR CONSULTANCY CONTRACTOR APPOINTMENT
Pursuant to November 29, 2005 Bidding Law No.
61/2005/QH11;
Pursuant lo June 19, 2009 Law No. 38/
2009/QH12 Amending and Supplementing a Number of Articles of the Laws
Concerning Capital Construction Investment;
Pursuant to the Government's Decree No
85/2009/ND CP of October 15, 2009 guiding the Bidding Law and the selection of
construction contractors under the Construction Law;
Pursuant to the Government's Decree No.
116/2008/ND -CP of November 11, 2008, defining the functions, tasks, powers and
organizational structure of the Ministry of Planning and Investment;
The Ministry of Planning and Investment
details the making of requirement do wires for contractor appointment for
selecting institutional consultancy contractors as follows:
Article 1. Scope
of regulation and subjects of application
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Consultancy bidding packages of a value of up
to VND 500 million are not subject to this Circular.
2. Subject to this Circular are organizations
and individuals responsible for making requirement dossiers for contractor
appointment for consultancy bidding packages within the scope of regulation
specified in Clause I above when the method of contractor appointment is
applied to select institutional consultancy contractors.
3. For consultancy bidding packages of
ODA-funded projects, if donors' approval is obtained. the form of requirement
dossiers for consultancy contractor appointment (provided in the Appendix to
this Circular: not printed herein) may be applied or amended or supplemented
according to bidding regulations in treaties to which the Socialist Republic of
Vietnam is a contracting party or international agreements which competent
agencies or organizations of the Socialist Republic of Vietnam have signed.
Article 2. The
form of dossiers of requirements for consultancy contractor appointment
The form of requirement dossiers for
consultancy contractor appointment has the following basic contents:
Part 1. Instructions for contractors
Chapter I Requirements on contractor
appointment
Chapter II Criteria for technical evaluation
of proposal dossiers
Chapter III. Forms
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Part 2. Requirements on contract
Chapter V Conditions of contract
Chapter VI. Form of contract
When applying this form, makers of
requirement dossiers for contractor appointment shall base themselves on the
size and characteristics of each bidding package to set forth requirements on
the basis of adhering to the principles of transparency and economic
efficiency.
In this form, words in italic are of
instructive and illustrative nature and will be concretized by dossier makers
depending on the size and characteristics of each bidding package. If making
amendments or supplementation to contents not in italic of this form, makers of
requirement dossiers for contractor appointment must comply with bidding
regulations and investors are held before law for amended and supplemented
contents.
Article 3. Organization
of implementation
1. This Circular takes effect on November 1,
2011.
2. Ministries, ministerial-level agencies,
government-attached agencies, other central agencies. People's Committees at
all levels, and related organizations and individuals shall implement this
Circular
Ministries, ministerial-level agencies,
government-attached agencies, other central agencies, and provincial-level
People's Committees shall, within the scope of then management, detail some
contents of this Circular (when necessary) in compliance with this Circular and
the bidding law s.
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MINISTER OF
PLANNING AND INVESTMENT
Bui Quang Vinh
APPLICATION
FORM OF REQUEST FOR APPOINTING CONSULTING BIDDERS
(Promulgated together with Circular No. 09/2011/TT-BKHDT dated September 07,
2011 by the Ministry of Planning and Investment)
APPLICATION OF REQUEST FOR APPOINTING
BIDDERS
(Name of the bidding
package)
(Name of the project)
(Name of the Project Owner)
day…month…year…
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Legal
representative of the bid solicitor
[Specify the name, title, signature and seal]
TABLE OF CONTENTS
Part I. Instructions to bidder
Chapter I. Requirements on appointing bidder
Chapter II. Standards for technical assessment
of proposal document
Chapter III. Forms
Form 1. Bid proposal
Form 2. Power of attorney
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Form 4. Organizational structure and
experience of consulting bidder
Form 5. Proposals (if any) on completing
contents of terms of reference Form 6. General solutions and methodologies
proposed by the bidder on implementation of consulting services
Form 7. List of experts involved in
consulting services
Form 8. Curriculum vitae of consultant
Form 9. Schedule for each consultant (for work
under time-based contracts)
Form 10. Work schedule (for work under lump-sum
contracts and percentage- based contracts)
Form 11. Expense consolidation (for work
under the time-based contract)
Form 12.1. Remuneration of experts (for work
under the time-based contract) Form 12.2. Other expenses of experts (for work
under the time-based contract)
Form 13. Expense consolidation (for work under
the lump-sum contract and percentage-based contract)
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Form 14. Contract (applied to package
contract or percentage-proportioned contract)
Form 15. Contract (applied to the nature of
time-based contract)
Form 16. Guarantee of money paid in advance
ABBREVIATION
CS
Consulting service
RD
Request document
PD
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SEPD
Standard of evaluation of proposal document
CC
Contract conditions
Amendment Law
Law on amending, supplementing a number of
articles of laws relating to capital construction
investment No. 38/2009/QH12 dated June 19,
2009
Decree 85/CP
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VND
Vietnam dong
USD
US dollar
Part I INSTRUCTIONS
TO BIDDER
Chapter I1
REQUIREMENTS
ON BID
Section 1. Contents
of bidding package
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to receive request documents of the bidding
package _______[Specify name of the bidding package according to the approved
plan] under the project______[Specify name of the approved project].
2. Lead time of the contract is _______days
[Specify specific time according to the approved bidding plan].
3. Capital source for implementing the bidding
package: ____capital source or the mode of capital arrangement to pay to the
bidder].
[Specify
Section 2. Request
document and explanation, clarification and amendment of request documents
1. A request document consists of contents
listed in the table of contents of this request document. The Contractor shall
take responsibility to check, research contents of the request document to
prepare a proposal document.
2. In case a bidder wishes to be explained,
clarified for the request document, the bidder must send a written request to the
Solicitor prior to the time of expiry of submitting a proposal document _____day
[Specify the number of days according to the scale, nature of the bidding
package.
After a duration of _____[Specify number of
days] from receiving such written request for clarification of the request document
as stipulated above, the bid solicitor shall reply in writing to the bidder or
request the bidder to clarify the request document.
3. If it is necessary to adjust the scope of consulting
services or other required contents, the Bid solicitor shall modify the request
document (including extension of submission of the proposal document if required)
by sending a written revision of the request document to the bidder who
receives the proposal document prior to closing time for submitting the
proposal document at least _____days [Specify number of days]. This material is
a part of the Request document. The bidder must notify to the bid solicitor
upon receipt of such revised materials in one of the following manners: by
direct sending, by post, fax or e-mail.
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1. Used language Proposal document and all
other written correspondences and documents relating
to the bid between
Bidders and the Bid solicitor shall be written in ____[Specify language in line
with requirements of the bidding package].
1 In case the bidding package has large size
and complicated nature, the project owner should consider and make decision to
separate Chapter I into two chapters: Requirements on bid procedures and Bid
data sheet.
2. The proposal document prepared by the
Bidder shall comprise the following:
a) Bid proposal as provided in Section 2 of
this Chapter;
b) Materials proving the eligibility, capacity
and experience of the bidder in accordance with regulations in Section 5 of
this Chapter;
c) Technical proposal under all regulations
in Chapter II and Chapter IV of this request document;
d) Proposed bid price as stipulated in Section
6 of this Chapter;
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Section 4. Bid
proposal
The bid proposal shall be prepared by the
bidder and fully recorded under Form 1 in Chapter III, and signed by the
bidder's legal representative (the bidder's legal representative or authorized
person with a legal power of attorney in accordance with Form 2 in Chapter III).
In case of attorney, the bidder shall enclose
documents and materials to prove the eligibility of the authorized person,
namely: ______[Specify legal documents which shall be enclosed by the bidder to
prove the eligibility of the authorized person such as notarized copy of
Company's Charter, Decision on establishment of branches, etc.].
With respect to a joint venture, the bid proposal
must be signed by the legal representative of each partner, except when the
written joint- venture agreement contains provisions that the partners of the
joint- venture approve the leading partner to sign the bid proposal. In the
event that each partner of the joint venture has an authorized person, the
provisions applicable to an independent bidder shall apply.
Section 5. The eligibility
and documents proving eligibility, capacity and experience of bidders
1. The bidder is deemed to be eligible when meeting
fully all conditions as stipulated in Article 7 of Law on Procurement.
2. Documents proving eligibility of a bidder
a) In case of an independent bidder, documents
proving its eligibility must be provided as follows: _____[Specify demand on
documents for proving the bidder's eligibility in compliance with provisions in
Article 7 of Law on Procurement, such as a copy of Certificate of business
registration, the original of the commitment to healthy financial situation,
etc.].
b) In case of a joint- venture bidder, the
following documents must be provided:
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- The written agreement of the joint venture
among the partner as stipulated in Form 3, Chapter III.
3. Documents proving capacity and experience
of a bidder
Documents proving the capacity and experience
of a bidder shall be declared according to Form 4, Form 7 and Form 8 in Chapter
III. The capacity and experience of a joint-venture bidder shall be the total
capacity and experience of the partners on the basis of the scope of work
undertaken by each partner, in which each partner shall demonstrate that
his/her capacity and experience meet the requirements stated in the request
document with respect to the work assigned in the joint-venture.
4. The use of foreign employees1
The bidder shall declare in the proposal
document the number, qualification, and experience of foreign experts who are mobilized
to carry out the bidding package if necessary. The bidder is prohibited to
employ foreign employees to perform works which domestic employees are possible
to do and meet all requirements of the bidding package. Foreign employees must
meet conditions in accordance with the labour law.
Section 6. Bid price
1. The bid price is the price stated by the
bidder in a bid proposal in the proposal document after discounts (if any). In
case the Bidder has a letter of discount, it shall be submitted together with
the proposal document or separately but the letter must reach the Bid solicitor
before the closing time for submission of the proposal document. A bidder's bid
price shall include all costs necessary to implement the bidding package upon the
requirements in the terms of reference of this request document.
2. The bid price shall be offered in _____[Specify
currency which is requested to offer by the bidder. Depending on the
requirement of the bidding package, it shall provide the permission and
applicable conditions so that the bidder may offer the bid price in one or more
currencies, such as: VND, USD, etc.]. In case it is permitted to offer in foreign
currency, the bidder shall be required to prove work contents using foreign
currency together with the list of work contents and the corresponding value of
foreign currency, however, it is necessary to ensure the principle of that one
currency is offered for specific volume of work; all domestic costs shall be
offered in Vietnam dong].
Section 7. Period of
effectiveness of a proposal document
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Section 8.
Specification and signature in the proposal document
1. The Bidder shall prepare one original and
_________ copy(ies) of the proposal document [Specify required number but not
exceeding 5 copies] and mark them "Original" and "Copy"
respectively.
The Bidder shall be responsible for the
accuracy and consistency between the copies and the original. During the assessment
process, if the Bid solicitor detects any technical errors such as blur photocopying,
illegible letters, omitting pages, incorrect contents as compared to the
original or other errors, then contents of the original shall prevail.
2. The proposal document must be typed and
printed in indelible ink, numbered by page on order of continuity. Any bid
proposal, letter of discount (if any), documents
for supplementing
and clarifying the proposal document, and other forms shall be signed and
sealed by a legal representative of the Bidder as instructed in Chapter 3.
1 In case the bidding package has no need to
use foreign experts, this content shall not apply.
3. The insertion of words, erasing or
overwriting on the typed document shall be deemed valid only after being signed
in the next (by the person who signs the bid proposal) and stamped (if any).
Section 9. Sealing
and marking on the proposal document's bag
The proposal document must be kept in sealed bag
(the sealing method shall prescribed by the bidder itself), on which the bidder
specifies all information including name, address, telephone number of the bidder,
name of the bidding package, "the original" or "the copy".
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1. Bidder shall submit its proposal document
directly to or send it to the address
of the Bid solicitor, however, the bidder shall
ensure that its proposal document is received prior to the expiry time for
submission of the proposal document: ________o'clock, date ______month
______year _________[Specify the expiry time based on the size and nature of
the bidding package].
2. In case the Bidder wishes to extend the deadline
for submission of proposal document, it must send a request in writing to the
Bid solicitor for its approval prior to the deadline.
Section 11.
Evaluation and negotiation of proposal document
1. Evaluation of proposal document
After receiving the bidder's proposal
document, the bid solicitor shall evaluate the proposal document according to
following steps:
a) Checking the validity of the proposal
document, including:
- The eligibility of the bidder in accordance
with provision in Section 5 of this Chapter;
- The validity of the bid proposal as
stipulated in Section 4 of this Chapter;
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- Period of effectiveness of the proposal
document under regulations in Section 7 of this Chapter;
- The join venture agreement and other
documents or other requirements enclosed with the proposal document1 (if any).
b) Where the bidder violates one of
prerequisites as prescribed in clause 1 of this Section or one of prohibited
actions in procurement under provision in Article 12 of Law on Procurement and clause
3, clause 21 of Article 2 of amending law, the bidder's proposal document shall
be rejected and not be considered for acceptance.
c) Technical evaluation for the proposal document
under the Standard of evaluation of proposal document as required in Chapter
II.
d) Financial evaluation includes:
- Determining bid price;
- Correcting mistakes and incorrectness (if
any) in accordance with the provisions in Article 30 of
Decree 85/CP;
1 Appropriate provisions shall apply
depending on the specific requirements of the bidding package.
- Determining offered bid price.
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During the evaluation process of the proposal
document under the provisions in clause 1 of this Section, the Bid solicitor may
request a bidder to clarify, amend and supplement all necessary information of
the proposal document and negotiate the bidder's proposals in order to prove the
satisfaction of the proposal document in line with the request document's requirements
on capacity, experience, progress, quality, technical solutions and measures of
organization and implementation as stated in the request document.
In addition, the negotiation also includes the
negotiation on financial proposals, inclusive of correction of mistakes and incorrectness
which is implemented under the provisions in sub-paragraph d, clause 1 of this Section
(if any), determination of taxes payable by the bidder under the provisions of
law of Vietnam. At the same time, the bidder must affirm on mobilization of experts
to implement work contents as proposed, any change on personnel must ensure that
the replacing individual must have equivalent or better capacity and
experiences compared to the one in the initial proposal and must be approved by
the Project Owner.
Section 12. Conditions
for the bidder proposed to be the successful bidder
A bidder is considered as the successful bidder
when satisfying fully following conditions:
- Having valid proposal document;
- Being assessed as to satisfy technical requirements
of the request document based on the standard of evaluation;
- Having offered bid price not exceeding approved
estimate for the bidding package.
Section 13. Notice of
the bid result
Just after getting the decision on approving
the bid result, the Bid solicitor sends a written notice of the bid result to the
winning bidder attached to a schedule of contract negotiation and completion,
in which all issues needed to transact during the process of contract
negotiation and completion (if any) must be specified.
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The negotiation, completion of the contract including
the issues which are outstanding and have not been completed during the negotiation
on the contents of the Proposal Document as stipulated in clause 2, Section 11 hereof.
After negotiating and completing the contract, the Project Owner and the bidder
shall enter into the contract. In case of a joint venture, the contract shall
be signed by all partners in such joint venture.
Section 15. Bidding
Proposals
1. The bidder shall be entitled to make
proposals on bid results and related matters in bidding process when its rights,
benefits are violated as defined in Article 72 and Article 73, Chapter X,
Decree No. 85/CP of Law on Bidding.
2. In the event that the Bidder has its proposals
on the bid results sent to the competent person and the Consultant Board on
settling proposals, the Bidder must pay a fee of 0.01% bid price with minimum of
VND 2,000,000 and maximum of VND 50,000,000 to the constant support unit of the
Consultant Board on settling proposals. In the case that the proposal of the
bidder are proved to be right, then such a fee shall be repaid to the bidder by
jointly liable individuals and organizations;
Proposal- Receiving Address of Bid solicitor:
____[Specify the receipt address of applications, fax and telephone]
Proposal- Receiving Address of Project Owner :
_____ [Specify the receipt address of applications, fax and telephone]
Proposal- Receiving Address of Competent Person
: ___[Specify the receipt address of applications, fax and telephone]
Proposal- Receiving Address of The Consultant
Board's constant support unit: ____[Specify the receipt address of
applications, fax and telephone]
Section 16. Handling
of violations
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2. Decision on violations shall be delivered to
punished organizations, related individuals and agencies, organizations and
simultaneously to the Ministry of Planning and Investment to publish on
Procurement Review and the website of bid information to be monitored,
consolidated and handled in compliance with regulations of law.
3. Decision of sanction for violation made at
any localities and branches shall be effective all over the country and in all
branches.
4. The punished bidder shall be entitled to bring
the decision of sanction for violation to Court.
Chapter II
STANDARDS
FOR TECHNICAL ASSESSMENT OF PROPOSAL DOCUMENT
The following standards for technical
assessment are only for direction, so when drafting this content, it is
necessary to base on the scale and nature of each procurement package for appropriate
adjustment. Standards for assessment must be open in bidding document. In the
process of assessing bids, standards for assessment stated in bidding document
must be abided and not to change or supplement any content.
Standards for technical assessment shall be
executed according to criterion “ok”/ “not ok”, including basic contents set
forth in the following table. The contractor who meets all three contents mentioned
in clause 1, 2 and 3 in the table shall be assessed to meet technical
requirements. Clauses 1, 2 and 3 are only assessed to be “ok” when all detailed
contents are assessed to be “ok”.
No
Standards
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1
Bidder’s capacity and experiences
a. Implemented similar procurement
package(1) (on nature, scale etc.)
b. Implemented procurement package with
similar geographical conditions
c. Other factors (if any)
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Solution and Methodology
a. Clearly understanding the purpose of procurement
package
b. Approach and methodology (determining
consulting duties, execution method etc.)
c. Schedule for deployment
d. Personnel arrangement
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e. Other factors
3
Personnel (2)
a. Chief consultant, the Head (qualifications,
number of year experiences etc.)
b. Foreign language level
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d. Other requirements
3.2
Experts in other fields
a. General qualifications (diplomas, number
of years in experience etc.)
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b. Foreign language level
c. Experiences in similar fields
d. Other requirements
4
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Note:
(1) As for number of similar procurement
packages: based on the scale, nature of procurement package and actual situation
of the sector, locality to provide suitable regulations. Generally, from 1 to 3
similar contracts
- To be similar in terms of nature,
complexity: for example, the same level civil work consulting, supervision
procurement package
- To be similar in terms of work scale: to
have consulting work value done equal to or more than 70% of work value of
considering procurement package. As for specific work or in regions in which
capacity of bidders is limited, part of consulting work value of contract may
be about 50% - 70% of work value of considering procurement package. (2) In the
event that the specialty law specifies conditions, standards of experts, such
regulations must be complied with.
APPENDIX
EXAMPLES
Examples: Criteria of technical assessment of
procurement package on consultancy, supervision and execution of works under
the X Industrial Park entry path construction project.
No.
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Minimum requirements
to be assessed to meet standards
1
Experience of consulting contractor
Experience in consulting and supervising
transport works
Having consulted and supervised one grade
III transportation work or two grade IV
2
Solutions and methodologies
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2.1
Understanding about targets and tasks of
procurement package set forth in the Terms of Reference
Must basically meet the following
requirements:
(1) General understanding about scopes of projects
set forth in the Terms of Reference (2) Technical proposals with contents
describing relevant procurement package
2.2
Approach methods and methodologies
Must meet the following requirements:
(1) Technical proposals include all work
items provided in the Terms of Reference. Work items are distributed by fully
made and logically specific tasks, as well as assigned to each consultant
proposing projects
(2) Methodologies corresponding to tasks
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2.3
How to present proposals
Must meet the following requirements:
(1) Proposals are reasonably and
easy-to-track structured and presented
(2) Fully made and persuasive proposals
2.4
Deployment plan
Must meet the following requirements at the
same time:
(1) Work plans consist of all tasks to implement
projects. Each specific task must be fully made, appropriately and clearly and
suitably analyzed and described
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(3) Tables describing implementation plans and
schedules of report submission.
2.5
Arranging rational personnel
Must meet the following requirements:
(1) Personnel arranged according to requests
by the bidding document
(2) Moment and time mobilizing consultants
according to deployment plans
3
Personnel
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Chief consultant engineer
3.1.1
Qualifications
University
3.1.2
Certificate
Certificate of construction project
execution supervision: civil, transportation works
3.1.3
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05 successive years
3.1.4
Experiences in the position of the Chief
consultant
Experiences in the position of Chief
consultant engineer for one grade III transportation works or two grade IV transportation
works
3.2
Site engineer
3.2.1
Number
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3.2.2
Qualifications
University
Certificate
Certificate of construction project
execution supervision: transportation works
3.2.4
Experiences in construction supervision
Experiences in the position of Execution consulting
engineer for one grade III transportation works or two grade IV
transportation works
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CHAPTER III
FORMS
Form
1
BID
PROPOSAL
_____date _____month
____year
Respectfully addressed to: _________[Insert
name of Bid solicitor] (hereinafter referred to as the Bid solicitor)
After having studied the request document and
the amendment for the request document No. ________[Insert number of the amendment,
if any] received by us, we,
_____[Insert name of the Bidder], hereby
commit to implement bidding package _____[Insert name of the bidding package]
in accordance with all requirements of the request document with total amount of
________[Specify amount in figures and in words](1).
We pledge that all information provided in
the proposal document are accurate and we will not change the personnel
proposed during period of its effectiveness of ___days [Insert number of days],
from __o'clock, date ___month _____year _____[Specify deadline for
submission of application].
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Note:
(1) In case it is permitted in the request
document to bid by a number of various currencies, the Bidder is required to
specify the amount of each currency in figures and in words.
(2) Enclose the Power of Attorney in Form 2
where the Bidder's legal representative authorized his junior staffs to sign the
bid proposal; in case the assignment of responsibility to junior staffs for
signing the bid proposal is involved in the company's charter or other related
documents, these documents must be enclosed with it (the Power of Attorney in
Form 2 of this Chapter is not required). If the Bidder is awarded with bid
contract, he shall provide the Project Owner with notarized copies of such documents
prior to signing contract. In case of discovery of incorrectness of originally declared
information, the Bidder shall be deemed to violate clause 2, Article 12 of Law on
Procurement and shall be punished in accordance with provisions in Section 16,
Chapter I herein.
(3) To the extent that the foreign Bidders
has no seal, it shall be required to confirm by competent authorities that the signatures
affixed in the bid proposal and other materials in the proposal document are
true ones of the Bidder's legal representative.
Form
2
POWER OF
ATTORNEY(1)
Today, date ____month
____year, at ___
I, ____[Insert name, ID Card or passport No.,
position of the Bidder's legal representative], legal representative of ____[Insert
name of the Bidder], whose office is at ____[Insert address of the Bidder],
through this Power of Attorney hereby authorize ____[Insert
name, ID Card or passport No., position of attorney] to execute the following
tasks during the bidding process of _____[Insert name of bidding package]
under the project ____[Insert name of project] organized by _____[Insert
name of the Bid solicitor]:
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- To sign all documents and materials to be submitted
to the Bid solicitor in the bidding process, including documents for clarifying
the proposal document;
- To take part in contract negotiation;
- To enter into the contract with the Project
Owner if awarded with Bidder appointment.](2)
The above-mentioned attorney shall only carry
out tasks within the scope of authorization as the legal representative of ____[Insert
name of the Bidder]. ____[Insert name of the Bidder] who shall assume
full liability for tasks done by _____[Insert name of the attorney]
within the scope of authorization.
This Power of Attorney shall take effect from
____to _____(3). It shall be made in _____copies of equal legal value,
the mandator shall keep _____copy(ies) and the attorney shall keep _____copy
(ies).
The Attorney
[Specify name, position, sign and affix seal
(if any)]
The Mandator
[Specify name of the Bidder's legal representative, position, sign and affix
seal]
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Note:
(1) In case of authorization, the original of
power of attorney shall be given to the bid solicitor in company with the bid
proposal as prescribed in Section 4, Chapter I. The authorization by the Bidder's
legal representative to his junior staffs, branch directors, and heads of
representative offices of the Bidder is to implement one or more works as above
mentioned on behalf of the Bidder's legal representative. The seal used in case
of authorization may be the seal of the Bidder or of unit by which relevant individual
is delegated. Sub-authorization by the attorney to other person is not
permitted.
(2) The scope of authorization shall be
inclusive of one or more tasks as mentioned above.
(3) To specify effective date and expiration date
of the power of attorney in line with the bidding process.
Form
3
JOINT
VENTURE AGREEMENT1
_____, date ____month
____year ___
Bidding package: ______[Insert name of
bidding package]
Under project: ______[Insert name of the
project]
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- Pursuant to 2 ______[The Law No.
38/2009/QH12 dated June 19, 2009 of the National Assembly amending and
supplementing a number of articles of laws regarding capital construction
investment];
- Pursuant to 2 ______[The Decree No.
85/2009/ND-CP dated October 15, 2009 by the Government guiding the implementation
of the Law on Procurement and selection of construction Bidder under Law on
Construction];
- Pursuant to the request document for bidding
package [Insert name of bidding package] dated ______[same date
stated in the request document];
We, representatives of parties entered into
this joint venture agreement, are: Name of joint venture partners _____[Insert
name of each joint venture partner]
Represented by Mr/Mrs:
Position:
Address:
Tel:
Fax:
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Account No.:
Tax Code:
The power of attorney No. ____date _____month
______year ____(in case of authorization).
The parties (hereinafter referred to as partners) agreed
to enter into the joint venture agreement with the following contents:
Article 1. General Principles
1. Partners are voluntary to form a joint venture
to participate in Bidder appointment for bidding package _____[Insert name of
bidding package] under the project _____[Insert name of the project].
2. Partners consent to the name of the joint
venture in all transactions related to this bidding package as: _____[Insert
name of joint venture as agreed].
_________________________________
1 Based on the size and nature of bidding
package, the contents of join venture agreement in this Form may be amended and
supplemented from time to time.
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3. Partners commit not to independently participate
in or combine with other partners to participate in this bidding package. Where
awarded with Bidder appointment, no partner is entitled to refuse to implement
responsibilities and obligations conferred on them in the agreement without prior
written consent of joint venture partners. To the extent that joint venture
partners refuse to fulfill their own responsibilities as agreed, such partners
shall be punished as follows:
- To indemnify damages for parties in the
joint venture;
- To compensate the Project Owner for damages
as stipulated in the contract;
- Other punishment forms [Specify such other
punishment forms]
Article 2. Assignment of responsibility
Partners consent to the assignment of responsibility
to carry out the bidding package ____[Insert name of bidding package] under
the project _________[Name of the project] for each partner as follows:
1. Leading partner of the joint venture
Partners agree to authorize _____[Insert name
of a partner] to act as the leading partner of the joint venture who
represents the joint venture in following works1 :
[- To sign the proposal for Bidder
appointment;
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- To take part in the contract negotiation
and completion;
- Other works other than to sign contracts
_____[specify contents of such other works (if any)].
2. Joint venture partners ____[specify
details of works and responsibilities as assigned to each partner, including the
leading partner of joint venture and if possible, specify the percentage of
relevant value]
Article 3. Validity of the joint venture
agreement
1. The joint venture agreement shall be in
full force from the date of signing.
2. The joint venture agreement shall
terminate in following cases:
- Parties fulfill their responsibilities and
obligations and liquidate the contract;
- Parties consent to termination;
- The joint venture Bidder loses the bid;
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The joint venture agreement shall be made in
_____copies of equal legal value, each partner keeps copy (ies).
______________
1 The scope of authorization involves one or
more above-mentioned works.
LEGAL REPRESENTATIVE OF
LEADING PARTNER OF THE JOINT VENTURE
[Specify name, position, signature and seal]
LEGAL REPRESENTATIVE
OF JOINT VENTURE PARTNERS
[Specify name, position, signature and seal]
Form
4
ORGANIZATIONAL
STRUCTURE AND EXPERIENCE OF CONSULTING BIDDER
A. Organizational
structure of the Bidder
[Briefly describe the forming process and
organization of the Bidder and the joint venture (if any) for the purpose of
implementing this contract]
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Bidding packages for similar timely process
and qualified consulting services has been undertaken by the Bidder within ____[Insert
the number of years]1 years.
The Bidder is requested to enclose with copies
of following materials and documentations: _____[Specify name of relevant
documentations which must be submitted by the Bidder to prove the contract
implementation].
The Consulting Bidder is requested to use the
following table to state each consulting service required in this bidding
package which the Bidder has implemented. In case of the joint venture, its each
partner shall state implemented similar consulting services in line with works
undertaken in the joint venture.
Name of the project
Location
Name of the Project Owner
Name of the bidding package
Contract value
Contract period (from....to...)
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1…..
2…..
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Legal representative
of the Bidder
[Specify name, position, signature and seal]
Note:
1 Specify the number of years based on the nature
and requirements of the bidding package (generally 3, 4 or 5 years, for simple
bidding packages, the number of years shall be less than 3 years)
2 Specify the value of implemented consulting
services, if the Bidder participates in the bid in the capacity of a partner of
the joint venture, specify the value equivalent to the tasks which it
implements.
Form
5
PROPOSALS
(IF ANY) ON COMPLETING CONTENTS OF TERMS OF REFERENCE
[The Bidder presents adjusted contents for
completing the terms of reference to implement contracts]
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1
2
3
4
5
Form
6
GENERAL
SOLUTIONS AND METHODOLOGIES PROPOSED BY THE BIDDER ON IMPLEMENTATION OF
CONSULTING SERVICES
The Bidder prepares technical proposals
(including diagrams) which consist of 3 parts:
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2. Work plan
3. Organization and personnel
Form
7
LIST
OF EXPERTS INVOLVED IN CONSULTING SERVICES
I. LIST OF DOMESTIC EXPERTS
No.
Full Name
Working place
Professional areas1
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Tasks
1
2
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….
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No.
Full Name
Working place
Professional areas1
Assigned positions
in the bidding package
Tasks
1
...
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2
….
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_________________________________________
1 Specify professional areas related to
assigned tasks in the bidding package
2 Only fill in this table in case the bidding
package employs foreign experts
Form
8
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Proposed position: ______________________________________________________________
Name of Consulting Bidder:________________________________________________________
Full Name: ________________________Nationality:
____________________________________
Occupation: _____________________________________________________________________
Address: _____________________________________________________________________
Date of birth: _____________________________________________________________________
Years of working in the Company: _________________________________________________
Participating in the occupational
organization: ___________________________________________
Detailed description of proposed tasks: ______________________________________________
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[Provide detailed description of experience and
training courses which the consultant has attended with a view to meeting requirements
of assigned tasks. Provide detailed description of assigned tasks in implemented
projects, implementation period and location]
Qualification: ______________________________________________
[Specify related diplomas, awarding
organizations, learning period and rating]
Work Experience: ______________________________________________
[Describe held positions, working place, working
period for each position. In the description of experience, specify assigned
tasks in each project and name/address of the Project Owner/Bid solicitor]
Foreign Language: _______[Specify the
command of languages]
Confirmation:
I hereby commit that above information is
true.
____, day ___ month ____year
___
Declarant
[Sign, specify position and full name]
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- Each consultant in the list stated in Form
7 is required to fill in this Form.
- The consulting bidder is required to
enclose curriculum vitae of consultant with copies of labor contracts (if any),
photocopies of diplomas, practicing certificates of above consultants
Form
9
SCHEDULE
FOR EACH CONSULTANT
(For work under time-based contracts)
I. Work performance
Full name
Position
Service period
(day/month)
Day/Month
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1st
2nd
3rd
4th
5 th
6 th
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8 th
9 th
10 th
…
Th n
In which project
In which company
Total
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...
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II. Submission of reports
Reports
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1. Preliminary report
2. Report on performance
First report
..................... Nth report
3. Final report
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Form
10
WORK
SCHEDULE
(For work under lump-sum contracts and percentage-based contracts)
I. Work performance
No.
Details
Month (from the
commencement of implementation of services)
1st
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3rd
4th
5 th
6 th
7 th
8 th
9 th
…
Nth
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Work A
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2
Work B
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II. Submission of reports
Reports
Date of submission
1. Preliminary report
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2. Report on performance
First report
Second report
...................... Nth report
3. Final report
Legal representative
of the bidder
[Specify name and position, sign and seal]
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EXPENSE
CONSOLIDATION
(For
work under the time-based contract)
Item
Expense
(Local currency)
(Foreign currency)
Remuneration of experts (domestic/foreign)
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Taxes of any kind
Total
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Note: In case the regulation only allows to
offer in local currency, delete column “Foreign currency”.
Form
12.1
REMUNERATION
OF EXPERTS
(For work under the time-based contract)
Currency used:
The Bidder must offer remuneration for
experts engaged in the bidding package, including basis salary, administrative
expense, profit, social expense and other expenses (if any). The bidder shall
use the following table when offering remuneration for experts:
Expert’s full name
Position
Basic salary
Social expense % of
(3)
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Subtotal
=(3)+(4)+(5)
Profit % of (6)
Costs for
specialists/month =(6)+(7)
Number of months -
person
Remuneration of
specialists =(8)x(9)
(1)
(2)
(3)
(4)
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(6)
(7)
(8)
(9)
(10)
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...
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...
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...
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...
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Total expense
Note:
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- Based on the size and nature of the bidding
package, the bid solicitor may amend and supplement all contents in this Table
in order to ensure that expenses shall be offered sufficiently and obviously,
including necessary expenses to pay remuneration for experts.
Form
12.2
OTHER
EXPENSES OF EXPERTS
(For work under the time-based contract)
The Bidder must offer other expenses for
experts engaged in the bidding package, specifying allowance, traveling and
communication expense, equipment and document expense and other expenses such
as expense for personnel training, technology transfer, etc. (if any). The
bidder shall use the following table when offering other expenses for experts:
No
Description
Unit
Unit expense
Quantity
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1
Allowance
Day
2
Traveling expense (including international
flight if hiring foreign experts)
Trip
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3
Communication expense
4
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5
Other expenses (if any)
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Total expense
Note:
If necessary, the bid solicitor may amend and
supplement all contents in this Table in order to ensure that expenses shall be
offered sufficiently and obviously, including other necessary expenses for
experts.
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EXPENSE
CONSOLIDATION
(For
work under the lump-sum contract and percentage-based contract)
No
Work content and
time of completion/report-submitting timeline
Total expense
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Legal representative
of the bidder
[Specify name, position, signature and seal]
CHAPTER IV
TERMS
OF REFERENCE
"Terms of reference" consist of the
following essential contents:
A. Introduction:
Briefly describe the project and the bidding
package
Describe the objective for selection of the
consulting bidder
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1. To describe in details the scope of work executed
by consulting bidders, capital resources, name of project-implementing agencies,
implementation process, number of months-persons necessary (if any).
2. To describe specific tasks being executed
by consulting bidders in the period of conducting consultant contract.
3. To estimate the time at which the expert
shall start providing consulting services (normally not exceeding 30 days, from
the date of signing contract).
C. Reports and performance duration:
Reports which must be submitted and progress
of report submission
D. Bid solicitor's liabilities:
It is expected that the capacity of providing
working conditions, assistant officers of the Bid solicitor and documents related
to the tasks of consultants, including relevant existing research documents in
order to facilitate consulting bidders to execute their tasks.
Note:
Terms of reference should not stipulate
inflexible contents for the purpose of enabling bidders to propose their own
methodology and human resource organization.
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REQUIREMENTS
ON CONTRACT
Chapter
V1
CONTRACT
CONDITIONS
Article 1. Interpretation:
In this contract, the following terms shall
be explained as follows:
1. “Contract” is an agreement between the Project
Owner and the bidder in writing, signed by the two parties, including attached
schedules and documents.
2. “Contract price” is total amount agreed
between the Project Owner and the consulting bidder in accordance with the
Contract.
3. “Project Owner” is ____[Specify name of
the Project Owner].
4. “Consulting bidder” is _____[Specify
name of the bidder who is awarded with bid contract].
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6. “Effective date of contract” is _____[Specify
effective date of contract, depending on the nature of the bidding package,
such as: the contract takes effect from the date of signing contract by two
parties, etc.]
7. “Day” is any calendar day, successively
calculated, including holidays and weekends.
8. “Other expenses” are all expenses other than
salary of consultants related to the consulting service.
Article 2. Applicable
laws and language
The language of the contract is _____[Specify
Vietnamese when appointing domestic bidders, specify English or Vietnamese and
English when appointing foreign bidders. In case of use of two languages,
English will prevail when arising any dispute (if any)].
This contract shall be governed by law of
______[Specify governing law, normally being Vietnamese law].
_______________________________________________________
1 Where the bidding package has large size and
complicated nature, the project owner may make a decision to separate the
content of this Chapter into two chapters: General conditions of contract and
Specific conditions of contract.
Article 3. Use of
documents and information related to the contract
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2. In the absence of consent in writing by
the Project Owner, the consulting bidder shall not be allowed to take advance
of any information and documents mentioned in clause 1 of this Article for
other purposes except for the purpose of performing this contract.
3. The documents as mentioned in clause 1
hereof belong to the Project Owner. When being required by the Project Owner, the
consulting bidder must return these documents (including their copies) to the
Project Owner after completing the contractual obligations.
Article 4. Copyright
All products from consulting services as specified
in the Request Document shall be the copyright of the Project Owner.
Article 5. Contract
Form
The form of the contract is: _____[Specify
the applicable contract form which is ensured to comply with the bidding plan
approved]
Article 6. Contract
Price
The contract price shall be agreed between
the consulting bidder and the Project Owner through negotiation to complete the
contract on the basic suitable for the winning price approved and specified in
the contract.
Article 7. Payment
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1. Mode of payment: _____[Subject to the nature
and demand of the bidding package the details of this item shall be defined;
the payment in cash, credit letter or by the way of credit transfer may be
accepted.
If there is any provision on making an
advance to the bidder, it is necessary to point out the amount, the period of
the advance and the manner to repay the advance in compliance with Laws. In case
of necessity, it is possible to require the contactor to submit the Guarantee of
Money Paid in Advance in Form 16].
2. Currency of payment: _____ [Specify the
currency of payment and ensure the principle that the currency of payment must
comply with the bid currency and the currency of the contract].
3. Payment Period: _____[The payment
period may fix to pay at sight or pay in a certain period starting from the time
the consulting bidder submits enough documents as required. Concurrently it is necessary
to define the details of the documents supporting the payment].
Article 8. Amendment
and Supplement of the contract
1. In the course of executing the contract,
if it shall be required to amend, to supplement the Contract Conditions, then
within the time of _____[Specify the number of days basing on the size,
nature of the bidding package] starting from the receipt day of the request
to amend and supplement of the Project Owner, the consulting bidder, the
request recipient shall be liable for considering and giving the detailed
requests for the amendment and the supplement, which shall become the base for
the both parties to negotiate and enter into the Appendix Supplementing the
Contract. The amendment and supplement as defined above may increase or decrease
the contract price as well as the period of performing the contract, so that
the corresponding contents of the contract must be adjusted for the fitness.
2. The amendment, supplement of the contract
shall comply with the form of contract as stipulated in Article 5 of this
Chapter.
Article 9. Human
resources of the bidder
The bidder shall mobilize all experts to
implement the work as proposed in the Proposal Document unless otherwise agreed
by the Project Owner. In the event that it is necessary to change human
resources while conducting, the contract the consulting bidder shall
immediately specify the reasons, supply officers' profiles, fill in the vacancy
with officers and ensure that the officers are of equivalent or better capacity
and experience. The Project Owner shall give the opinion agreeing or disagreeing
with the changes in officers within the period of ____[Specify the number of
days basing on the size, nature of the bidding package] starting from
receiving the proposal of the bidder.
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Except for otherwise agreed, all expenses arising
in the officer replacement shall be incurred by the bidder. The remuneration for
the replacing officer shall not be more than the remuneration for the replaced
officer.
Article 10.
Sub-bidder
1. The Bidder is allowed to enter into
contracts with the sub-bidders in the list of sub-bidders in order to partly
implement the work stated in the Proposal Document. The engagement of
sub-bidders shall not change the obligations of the Bidder. The Bidder shall be
responsible for the volume, quality, progress and other obligations for the
work done by sub-bidders to the Project Owner.
The sub-bidder list includes: _____[Specify
the list of sub-bidders].
The replacement, addition of sub-bidders
unnamed in the list of sub-bidders shall not be made without the approval of
the Project Owner.
2. The value of work implemented by
sub-bidders as stipulated in Clause 1 hereof shall not exceed the percentage in
accordance with the contract value [Specify the suitable percentage basing
on the nature and demand of the bidding package. The sub-bidders shall not be
permitted to conduct the contract as a whole].
3. The Bidder is not allowed to engage
sub-bidders to implement work other than work that is stated to require the
engagement of sub-bidders in the Proposal Document.
4. Other requirements regarding sub-bidders:
_____[Specify the requirements regarding the sub-bidder, if any].
Article 11.
Indemnification of damages and sanction due to breach of contract
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The bidder must indemnify the Project Owner
for the damages arising from the claims of third parties on breach of
intellectual property right with respect to the consulting services that the
consulting bidder provide for the Project Owner, arising due to the products of
the consulting services not as reliable as being committed. In addition, the
bidder must indemnify for failure, losses of equipments provided by the Project
Owner in the course of conducting the contract (if any).
2. Sanction due to breach of contract
- In respect of the bidder: Except for force majeure
as prescribed in Article 15 of this Chapter, if the consulting bidder delays the
implementation schedule of the contract for the period of _____[Specify the
number of days] in comparison with the requirements stated in
the contract, an amount of indemnification
equal to _____% [Specify the percentage of the contract value] of the contract
value applying to _____the number of days delayed [Specify the number of days].
- In respect of the Project Owner: In case
that the Project Owner delays payments to the bidder as stipulated in the contract,
the Project Owner must indemnify the bidder with the overdue interest rate applying
to the first day of payment delay as declared by the bank with which the bidder
opened account from the first day of payment delay until the day when the
Project Owner fully pay to the bidder.
Article 12. Extension of contract
During the contract period, if the consulting
bidder faces up with difficulties, leading to a delay in the implementation of
work as scheduled, the consulting bidder shall give notice to the Project Owner
of such delay as well as specify reasons for such delay and proposed period of
extension. When receiving notice from the consulting bidder, the Project Owner shall
be responsible for examining, considering proposals of the consulting bidder. Where
the Project Owner agrees to extend the contract, such agreement shall act as
basis for the negotiation and conclusion of additional Appendices.
Article 13.
Termination of contract due to breach of consulting bidder
1. The Project Owner may terminate the
implementation of the whole or part of the contract by giving notice to the
consulting bidder in writing when the consulting bidder fails to implement
contents of work ____[Specify the contents which the consulting bidder violates
shall lead to the termination of the contract by the Project Owner].
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3. Where the Project Owner terminates the implementation
of the whole or part of the contract in accordance with Clause 1 hereof, the
Project Owner may conclude contracts with another bidder to implement such
terminated part. The consulting bidder shall be responsible for compensating the
Project Owner for excessive expenses for such terminated part. However, the
consulting bidder is still responsible for implementing the remaining part of
the contract.
Article 14.
Termination of contract due to faults of the Project Owner
The consulting bidder may terminate the implementation
of the whole or part of the contract by giving notice to the Project Owner in writing
when the Project Owner fails to implement contents of work ____[Specify the
contents which the Project Owner violates shall lead to the termination of the
contract by the consulting bidder].
Article 15. Force
majeure
1. In this Contract, force majeure shall be construed
as unforeseen events beyond the control of a party, such as war, riot, strike,
fire, natural disasters, flood, epidemics, and isolation due to quarantine
process.
2. In the event of force majeure, the party
affected by force majeure shall promptly give notice to the other party in
writing of such event and causes of such event. At the same time, such party
shall send written confirmation on such force majeure issued by a competent
agency at the place where the force majeure occurs.
Within the period during which the consulting
bidder cannot implement service due to force majeure, it shall continue
implementing its contractual obligations under actual conditions in accordance with
the instruction of the Project Owner and shall take reasonable action to
implement parts of work which are unaffected by the force majeure. In this case,
the Project Owner shall consider reimbursing the consulting bidder for
additional expenses reasonably and necessarily incurred.
3. Either party failing to fulfill its duties
due to force majeure shall not be required to compensate for damages, punished
or terminated the contract.
Any dispute arising from the occurrence or persistence
of the force majeure shall be settled in accordance with the provisions in
Article 16 of this Chapter.
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1. The consulting bidder and the Project
Owner shall be responsible for settling disputes arising among parties by
negotiation, reconciliation.
2. Where such dispute cannot be settled by
negotiation, reconciliation within the period____ [Specify the number of days]
from the commencement of the dispute, either party may ask for settling such dispute
in accordance with the following mechanisms
[Specify the time and the mechanism to settle
the dispute basing on the size, nature of the bidding package. It is necessary
to point out the time of sending the request of the dispute settlement, the
agency settling the dispute, expenses of the dispute settlement].
Article 17. Notice
1. Any notice sent by one party to the other
party in relation to the contract shall be made in writing at the address as
following:
- The contact address of the Project Owner: _______________
Telephone: _____________
Fax: _____________________
E-mail: _______________
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Telephone: _______________
Fax: ________________--
E-mail: ___________
2. Any notice of a partner shall take effect
from the date of receipt of the other partner or from the effective date as
stated in such notice, whichever comes later.
3. In case that either party changes its
contact address, it must notify the other party in order to ensure the
communication. If a party fails to inform the other party about its address change,
such party shall be responsible for all the consequences due to such failure.
Chapter
VI
FORMS
OF CONTRACT
Form
14
CONTRACT1
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____, date ____
_____
Contract No.: ___________
Bidding package: ____ [Specify the name of
the bidding package]
Under project: ____[Specify the name of
the project]
- Pursuant to2 ____[Civil Code
No. 33/2005/QH11 dated 14/6/2005 of the General Assembly];
- Pursuant to2 _____[Law on
Bidding No. 61/2005/QH11 dated 29/11/2005 of the General Assembly];
- Pursuant to2 ____ [Construction
Law No. 16/2003/QH11 dated 26/11/2003 of the General Assembly];
- Pursuant to2 ____[Modifying, supplementing
law to some articles of the laws in relation to the basic construction
investment No. 38/2009/QH12 dated 19/6/2009 of the General Assembly];
- Pursuant to2 ____[Decree No. 85/2009/ND-CP
dated 15/10/2009 of the Government on instructions for implementing the Law on
Bidding and selection of construction contractor according to Construction Law];
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- Basing on the minute of contract negotiation,
completion signed between the Project
Owners and Bidding Winner dated _____;
We, representing the contract signing
parties, are:
Project Owner (hereinafter referred as Party
A)
Name of Project Owner [Specify the name of
the Project Owner] _______
Address: ____________________________________________________
Tel: ___________Fax: _________________________________________
E-mail: ___________________________________________________
Account: ___________________________________________________
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Represented by Mr/Mrs: ___________________________________________________
Title: ___________________________________________________
Power of Attorney No. _____ dated _____ (In
case of authorization).
Consulting Bidder (hereinafter referred as
Party B)
____________________
1 In case the specialized Laws have
provisions the application of the Contract Form to the specialized consulting work,
it is necessary to comply such provisions basing on the agreement with the
provisions of the Law on Bidding.
2 Updating the document of applicable legal
jurisdiction.
Name of the Consulting Bidder [Specify the
name of the Consulting Bidder] ________
Address: __________________________________________________
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E-mail: __________________________________________________
Account: __________________________________________________
Tax code: __________________________________________________
Represented by Mr/Mrs: __________________________________________________
Title: __________________________________________________
Power of Attorney No. ______ dated _____(In
case of authorization).
The two Parties agree to sign the Consulting
Service Contract with the following content:
Article 1. Objects of the Contract
Objects of the Contract are the services stated
in detail in Appendix A "Terms of reference".
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Compositions of the Contract and the order in
legal priority as follows:
1. Contract document (attached with
Appendices, if any);
2. Minute of contract negotiation,
completion.
3. Decision of approval of bidding result;
4. Particular conditions of contract;
5. The Proposal Document and the instructing
documents for the Proposal Document of the Bidding winner (if any);
6. Request Document and the additional
documents for Request Document (if any);
7. Other attached documents (if any).
Article 3. Responsibilities of the Project
Owner
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a) To own and use the products of consulting
services complying with the Contract.
b) Not to check and take the products of
consulting services with quality not complying with the Contract.
c) To check the consulting work of the bidder
if deeming necessary.
d) To require the alteration and supplement
of the consulting products.
e) To suspend the implementation or require
the termination of the contract as stipulated.
2. Obligations of the Project Owner:
a) To facilitate as possible the implementation
of consulting services by the bidder in respect of licenses of working, customs
formalities, taxation, etc.
b) To instruct the bidder on the contents
relating to the Project and the Request Document.
c) To provide on the demand of the bidder
with the documents necessary which support the bidder in the implementation of consulting
services and to take all responsibilities for the accuracy and adequacy of the
documents provided by itself.
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e) To fully pay to the bidder complying with
the contract price agreed in this contract.
f) To reply in writing the bidder's requests or
proposals in the period of ____ days
[Specify the number of days]. In case that in
the period mentioned above, the Project Owner does not give opinions, it shall
be deemed that the requests or proposals have been accepted by the
Project Owner.
g) To assign individuals who are qualified, capable
and have professional knowledge suitable for every affair to co-work with the
bidder.
Article 4. Responsibilities of the bidder
1. Rights of the bidder
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b) To propose the issues which the Project Owner
has not included in the Request Document or to propose changes when discovering
factors affecting the quality of consulting products.
c) To refuse to conduct the affairs not
appropriate outside the content of the Contract and the requests illegal from
the Project Owners.
d) To enjoy the copyright protection as
defined by laws (in respect of consulting products relating to copyright).
e) To be entitled to request the Project Owner
to make payments complying with the schedule stated in the contract, to request
the payments of interest arising due to payment delayed as stipulated in the
contract signed.
2. Obligations of the bidder:
a) To execute the obligations as stipulated
in Terms of reference on basic of conforming to the laws;
b) To ensure the mobilization and arrangement
of the human resource as listed in Appendix B "Human Resource of the
Consulting Bidder" to conduct services.
c) To complete the work in the progress as scheduled,
to file reports with the Project Owner within the period and in the manners as stipulated
in Appendix C "Responsibilities of reporting of the Consulting
Bidder";
d) To take responsibilities for the quality of
consulting products and to fully perform other services as stated in the
Contract Conditions.
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1. Contract price: [Specify the value in figures,
letters and the currency of the contract. In case of percentage proportion, the
contract price is calculated according to the percentage of value of
Construction or work volume. In case the Contract is signed in many currencies,
write the value in figures, letters and each of the currencies, for example:
USD 100,000 + VND 500,000,000 (one hundred thousand US Dollar and five hundred
million Vietnam Dong)]. This amount comprises of all costs, interests and
any tax payable by the Consulting Bidder.
2. Duration of payment:
______ [Specify the value/percentage and
currency] when the Project Owner receives one copy of Contract signed by
the Consulting Bidder.
_______ [Specify the value/percentage and
currency] when the Project Owner receives and accepts the draft of report
designed by the Consulting Bidder.
______ [Specify the value/percentage and
currency] when the Project Owner receives and accepts the final report.
Total amount of payment _____ [Specify the
value and currency]
[The Duration of payment can be changed in
compliance with the output reports stated in detail in Appendix C].
3. Mode of payment:
Mode of payment is stated in Clause 1,
Article 7 of "Contract Conditions".
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[State the form of the contract in compliance
with Article 5 of "Contract Conditions"]
Article 7. Time of contract implementation
[State the Time of contract implementation in
compliance with the Clause 2 Section 1 of the Request Document, the Proposal
Document and result of contract negotiation, completion between the two
Parties].
Article 8. Contract effect
1. The Contract shall take effect from ____[Specify
the date of contract effect in compliance with regulations at Clause 6 Article
1 of "Contract Conditions"].
2. The Contract shall expire when the two
Parties implement the Contract liquidation as prescribed by the Law.
The Contract is made into ____counterpart(s),
the Project Owner keeps ____counterparts, the Consulting Bidder keeps ____counterpart(s),
those counterparts of the Contract has equal legal validity.
Legal
representative of the Project Owner
[Specify
full name, title, sign and seal]
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Form
15
CONTRACT1
(Applied to the
nature of time-based contract)
_____, date _____
Contract No.: _______________________________
Bidding package: ___________________________
[Specify the name of the bidding package]
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- Pursuant to2 ______________[Civil Code
No. 33/2005/QH11 dated 14/6/2005 of the General Assembly];
- Pursuant to2 ________[Law on Bidding No.
61/2005/QH11 dated 29/11/2005 of the General Assembly];
- Pursuant to2 _________- [Construction Law
No. 16/2003/QH11 dated 26/11/2003 of the General Assembly]
- Pursuant to2 ________[Modifying, supplementing
law to some articles of the laws in relation to the basic construction
investment No. 38/2009/QH12 dated 19/6/2009 of the General Assembly];
- Pursuant to2 _________[Decree No. 85/2009/ND-CP
dated 15/10/2009 of the Government on instructions for implementing the Law on
Bidding and selection of construction contractor according to Construction
Law];
- Pursuant to Decision No. ____dated ____of _____on
the approval of bidding result of Bidding package _____[Specify the name of
the bidding package] and the notification of bidding award No. ___ dated ____
of the Bid solicitor;
- Basing on the minute of contract negotiation,
completion signed between the Project Owners and Bidding Winner dated_____; We,
representing the contract signing parties, are:
Project Owner (hereinafter referred as Party
A)
Name of Project Owner [Specify the name of
the Project Owner]
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Tel: ______________________________Fax: ______________________________
E-mail: ______________________________
Account: ______________________________
Tax code: ______________________________
Represented by Mr/Mrs: ______________________________
Title: ______________________________
Power of Attorney No. ____ dated ____(In case
of authorization).
Consulting Bidder (hereinafter referred as
Party B)
Name of Consulting Bidder [Specify the name
of the Consulting Bidder] ___________________________
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Tel: ______________________________Fax: ______________________________
E-mail: ______________________________
______________________________
1 In case the specialized Laws have
provisions the application of the Contract Form to the specialized consulting work,
it is necessary to comply such provisions basing on the agreement with the
provisions of the Law on Bidding
2 Updating the document of applicable legal
jurisdiction.
Account: ______________________________
Tax code: ______________________________
Represented by Mr/Mrs: ______________________________
Title: ______________________________
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The two Parties agree to sign the Consulting
Service Contract with the following content:
Article 1. Objects of the Contract
Objects of the Contract are the services stated
in detail in Appendix A "Terms of reference".
Article 2. Compositions of the Contract
Compositions of the Contract and the order in
legal priority as follows:
1. Contract document (attached with
Appendices, if any);
2. Minute of contract negotiation,
completion.
3. Decision of approval of bidding result;
4. Particular conditions of contract;
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6. The Request Document and the additional
documents for the Request Document (if any);
7. Other attached documents (if any).
Article 3. Responsibilities of the Project
Owner
1. Rights of the Project Owner
a) To own and use the products of consulting
services complying with the Contract.
b) Not to check and take the products of
consulting services with quality not complying with the Contract.
c) To check the consulting work of the bidder
if deeming necessary.
d) To require the alteration and supplement
of the consulting products.
e) To suspend the implementation or require
the termination of the contract as stipulated.
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a) To facilitate as possible the implementation
of consulting services by the bidder in respect of licenses of working, customs
formalities, taxation, etc.
b) To instruct the bidder on the contents
relating to the Project and the Request Document.
c) To provide on the demand of the bidder
with the documents necessary which support the bidder in the implementation of consulting
services and to take all responsibilities for the accuracy and adequacy of the
documents provided by itself.
d) To consider the bidder's requests, proposals
relating to the implementation of consulting services and approve them within the
appropriate period not to delay the implementation schedule of the construction
consultation.
e) To fully pay to the bidder complying with
the contract price agreed in this contract.
f) To reply in writing the bidder's requests or
proposals in the period of ____ days
[Specify the number of days]. In case
that in the period mentioned above, the Project Owner does not give opinions,
it shall be deemed that the requests or proposals have been accepted by the Project
Owner.
g) To assign individuals who are qualified, capable
and have professional knowledge suitable for every affair to co-work with the
bidder.
Article 4. Responsibilities of the bidder
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a) To request the Project Owner to provide information,
documents relating to the contents of consulting work.
b) To propose the issues which the Project Owner
has not included in the Request Document or to propose changes when discovering
factors affecting the quality of consulting products.
c) To refuse to conduct the affairs not
appropriate outside the content of the Contract and the requests illegal from
the Project Owners.
d) To enjoy the copyright protection as
defined by laws (in respect of consulting products relating to copyright).
e) To be entitled to request the Project Owner
to make payments complying with the schedule stated in the contract, to request
the payments of interest arising due to payment delayed as stipulated in the
contract signed.
2. Obligations of the bidder:
a) To execute the obligations as stipulated
in Terms of Reference on basic of conforming to the laws;
b) To ensure the mobilization and arrangement
of the human resource as listed in Appendix B "Human Resource of the
Consulting Bidder" to conduct services.
c) To complete the work in the progress as scheduled,
to file reports with the Project Owner within the period and in the manners as stipulated
in Appendix C "Responsibilities of reporting of the Consulting
Bidder";
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Article 5. Contract price, duration and mode
of payment
1. Contract price: ________ [Specify the value
in figures, letters and the currency of the contract. In case of percentage proportion,
the contract price is calculated according to the percentage of value of
Construction or work volume. In case the Contract is signed in many currencies,
write the value in figures, letters and each of the currencies, for example:
USD 100,000 + VND 500,000,000 (one hundred thousand US Dollar and five hundred
million Vietnam Dong)]. This amount comprises of all costs, interests and
any tax payable by the Consulting Bidder.
- Remuneration for experts:
The Project Owner shall pay the consulting bidder
the remuneration by [Specify one of the 3 contents: month/ day/ hour per
capita] as agreed in Appendix D.
- Other expenses not belonging to
remuneration:
The Project Owner shall pay the consulting bidder
other expenses with the ceiling of ______ [Specify the value and the currency
of payment] for the actual expenses as following:
+ Business expenses (including traveling expenses,
business and staying allowance), stationery, photocopy, printing expenses, and communication
costs. These expenses and costs shall be repaid and must be confirmed by the
Project Owner;
+ Other expenses approved by the Project
Owner.
2. Duration and mode of payment:
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3, Article 7 of "Contract
Conditions"
Article 6. Form of Contract: Basing on time
Article 7. Time of contract implementation _______ [State
the Time of contract implementation in compliance with the Clause 2 Section 1
of the Request Document, the Proposal Document and result of contract
negotiation, completion between the two Parties].
Article 8. Contract effect
1. The Contract shall take effect from _____[Specify
the date of contract effect in compliance with regulations at Clause 6 Article
1 of "Contract Conditions"].
2. The Contract shall expire when the two
Parties implement the Contract liquidation as prescribed by the Law.The Contract
is made into ____counterpart(s), the Project Owner keeps ____counterparts, the
Consulting Bidder keeps _____counterpart(s), those counterparts of the Contract
has equal legal validity.
Legal
representative of the Consulting Bidder
[Specify
full name, title, sign and seal]
Legal representative
of the Project Owner
[Specify
full name, title, sign and seal]
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APPENDICES
Appendix A: Terms of reference
Appendix B: List of staff of the Consulting
Bidder
Appendix C: Responsibilities of reporting of
the Consulting Bidder
Appendix D: Estimation of expense
Form
16
GUARANTEE
OF MONEY PAID IN ADVANCE1
_____, date ____
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According to the term of payment in advance stated
in the Particular conditions of contract, ____[Specify name and address of the
Consulting Bidder] (hereafter called as "Bidder") must pay to the
Project Owner a bank guarantee to assure that the Bidder uses the due disposal
of the money paid in advance [Specify the value in figures, letters and the
used currency] for contract performance;
We, ___ [Specify name of the bank]
with the registered headquarter at ____ [Specify the address of the bank2],
(hereafter called as "Bank"), at the request of Project Owner, agree
unconditionally, without cancellation and request of prior consideration of the
Project Owner, to pay to the Project Owner as he may require an amount note
exceeding____[Specify the value in figures, letters and the used currency]
Besides, we agree that any change, adding or
adjustment of the conditions of contract or any document in relation to the
contract signed between the Bidder and Project Owner will not alter any
liability of our in compliance with this guarantee.
The value of this guarantee will decrease in
proportion with the money paid in advance which the Project Owner withdraws
over payment period as stated in Article 6 of the Contract after the Bidder
shows the Project Owner's confirmation on the withdrawn money over payment
periods.
This Guarantee takes effect since the date
when the Bidder receives the money paid in advance under the Contract to date ____3
or when the Project Owner withdraws all the monies paid in advance, to the date
that comes sooner accordingly.
Legal
representative of the Bank
[Specify
full name, title, sign and seal]
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1 Based on the particular conditions of the
Bidding package, regulate in compliance with the requirements stated in Article
7, Contract Conditions.
2 Bank's address: write the address, telephone,
fax, email.
3 Date of completing all liabilities in the Contract.
In case of extending the time of contract implementation as necessary, require
a valid extension requirement for guarantee of payment in advance.