STATE BANK
OF VIETNAM
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|
THE SOCIALIST REPUBLIC OF VIETNAM
Independence – Freedom – Happiness
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No.
25/2013/TT-NHNN
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Hanoi, 2 December
2013
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CIRCULAR
PROVIDING
FOR WITHDRAWAL AND EXCHANGE OF MONEY NOT ELIGIBLE FOR CIRCULATION
- Pursuant to the Law on the State Bank of
Vietnam No. 46/2010/QH12 dated 16 June 2010;
- Pursuant to the Decree No. 96/2008/ND-CP dated
26 August 2008 of the Government providing for the functions, duties,
authorities and organizational structure of the State Bank of Vietnam;
- Pursuant to the Decree No. 40/2012/ND-CP dated
2 May 2012 of Government on money issue operation; reservation, transportation
of precious property and valuable papers within State Bank system, credit
institutions and foreign bank branches;
- Upon proposal of the Director of Issue and
Vault Department;
The Governor of the State Bank hereby issues the
Circular providing for withdrawal and exchange of money not eligible for
circulation.
Chapter I
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Article 1. Scope of regulation
This Circular provides for the standard for money
not eligible for circulation; withdrawal, exchange, selection, packing,
delivery of money not eligible for circulation by State Bank of Vietnam (hereby
called State Bank), credit institutions, foreign bank branches, State Treasury.
Article 2. Subjects of
application
1. State Bank branches in provinces, cities under
central government’s management (herein after generally called State Bank
branches), Central Banking Department, Issue and Vault Department.
2. Credit institutions, foreign bank branches,
State Treasury (hereinafter referred to as the collecting-exchanging unit).
3. Institutions, individuals who perform
transactions in cash or have a demand for exchanging money that is not eligible
for circulation with the State Bank and the collecting-exchanging units
(hereinafter collectively referred to as customers).
Article 3. Money which is not
eligible for circulation
1. Money which is not eligible for circulation
shall be paper money (cotton money and polymer money), coins which are issued
by the State Bank of Vietnam and being in legal circulation, but are torn to
pieces, damaged or deformed in accordance with the standards for money not
eligible for circulation.
2. The State Bank of Vietnam shall announce typical
forms of money not eligible for circulation as a basis for withdrawal,
exchange, selection, classification of money.
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PROVISIONS ON STANDARDS,
SELECTION, WITHDRAWAL, EXCHANGE OF MONEY NOT ELIGIBLE FOR CIRCULATION
Article 4. Standards for money
not eligible for circulation
1. Money that is torn into pieces, damaged due to
the circulation process (group of objective reasons):
a) Paper money, of which color is changed, of which
designs, letters, digits are faded, which is wrinkled up, smeared, dirty, old;
torn into pieces or patched up in full form;
b) Coins, of which the picture, designs, letters,
digits and the plated layer are worn out, rusted, damaged partially or wholly.
2. Money that is torn into pieces, damaged due to
the preservation process (group of subjective reasons)
a) Paper money which is holed, partially torn;
patched up; fired or deformed due to contact with high heat source; of which
printing paper, color, security specifications are changed due to the chemical
impact (for example detergent, acid, corrosive, etc); which contains the
writing, is drawn, erased; which is decayed or deformed due to other reasons,
but not due to acts of deterioration.
b) Coins, which are curved, deformed, or of which
design, picture is changed due to the impact of external force or high
temperature; which are rusty due to contact with metal corrosive chemicals.
3. Money which contains technical error caused
during the printing, coining process of the manufacturer, for example printing
paper is rumpled causing the loss of picture or printing color, which is
splattered with printing ink and contains other mistakes during the printing,
coining process.
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1. During the cash collection, payment process with
customers, State Bank branches, Central Banking Department, the
collecting-exchanging unit shall carry out the selection, classification and
withdrawal of money not eligible for circulation.
2. During the counting, delivery and receipt of
cash among collecting-exchanging units, State Bank branches, Central Banking
Department, if detecting money torn, damaged, due to the preservation process,
in any bundle of money which is eligible for circulation, the collection and
exchange shall be carried out.
3. In receipt of cash from collecting-exchanging
units, State Bank branches, Central Banking Department shall have right to
check by chance the exchanged money bundle; in the event that the proportion of
the money not eligible for circulation exceeds 5% out of total bundles of
checked money eligible for circulation, the total amount of money from the
paying units shall be refused, and at the same time, a selection shall be
required.
Article 6. Exchange of money
not eligible for circulation
1. For money that is not eligible for circulation as stipulated in Clause 1 and Clause
3, Article 4 of this Circular, State Bank branches,
Central Banking Department, the
collecting-exchanging unit shall be responsible for immediate withdrawal, exchange for customers who have demand, without limit of quantity
and requirement of procedures.
2. For money that is not eligible for circulation as stipulated in Clause 2 Article 4 of this
Regulation, customers shall submit
that money to the State Bank branches,
Central Banking Department, collecting-exchanging units. These units shall receive
and consider exchanging with
the following conditions:
a) Money torn, damaged
not due to act of destruction;
b) Where the bank note is fired, holed, torn partially,
its remaining area must
be equal to or larger
than 60% of the area of the note of the same type, if it is patched up, its area must be
larger than 90% of the note of the same type and its origin and lay-out must remain
unchanged (front, back; upper, lower; right, left), and its security elements
are identifiable;
For polymer money, which is fired or shrunk due to
contact with high heat source, its remaining
area must be at least equal to 30% of the note of the same type, its lay-out remains unchanged, and at least
two of following security
elements must be identifiable: the hidden picture in the small window; luminescent colorless ink, luminescence of the
serial number lines, security fiber,
IRIODIN factor, portrait of the President
Ho Chi Minh.
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For money notes of which exchange
conditions are unidentified and need
further appraisal, the relevant customer must submit a written
application for money exchange
(as per Appendix No. 01 attached
herewith).
Article 7. Appraising money
which is not eligible for circulation
1. Where it is impossible to determine whether the money fully satisfies the conditions for exchange or not and require appraisal, within a period of 3 working days from the receipt
of the money from customers, the collecting-exchanging unit shall deliver
the money together with the request
for the appraisal (as per Appendix
No. 02 attached herewith) to the local State Bank branch for appraisal. For the Central Banking Department, money shall be delivered together with the application for
appraisal to the Issue and Vault
Department.
2. Within a period of 3 working days from the receipt of the request for the appraisal from the
collecting-exchanging unit, the State Bank branch shall give a written notice of the appraisal result and return all the money to the requesting unit. In case that it is unable to
appraise the money, the State Bank branches shall,
within a period of 07 working days from the receipt of the money
and the request for the appraisal
from the collecting- exchanging unit or request for the money exchange from customer, the State bank branch shall deliver all the money in question together with a written application for the appraisal to the Issue and Vault Department or Sub-Department of Issue and
Vault in Hochiminh city for
appraisal.
3. Within a period of 5 working days from the receipt of the request for the appraisal from the State Bank branches and Central Banking Department, the Issue and Vault Department, or
Sub-Department of Issue and Vault in Hochiminh city shall give a written notice of the appraisal
result and return all the money to the unit that
has requested for appraisal.
4. The unit that requests for appraisal shall organize the transport of money not eligible for circulation and take responsibility for security assurance during the
transportation process.
Article 8. Dealing with money
damaged, deformed that is suspected due to act of destruction
In case of detecting corrupted, deformed money which is not qualified for circulation,
and the reason thereof is suspected
of the act of deterioration, the collecting- exchanging unit shall draw up the minutes,
temporarily seize the corrupted, deformed money and
immediately deliver it to the Public Security
Agency in the locality for inspection and
appraisal. The conclusion made by the
Public Security Agency shall be used
as the basis so as the collecting- exchanging unit performs the money exchange for customers or deal with the corrupted, deformed
money in accordance with provisions
of applicable laws.
Chapter III
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Article 9. Packing of money not
eligible for circulation
1. After performing
the withdrawal, exchange, selection of money not eligible for circulation, the collecting-exchanging units
shall tally, seal up and preserve the money in
accordance with current provisions of the State Bank of Vietnam. The application for money exchange of customers shall be kept at the collecting-exchanging unit for checking when necessary.
2. After receiving money not eligible for circulation from the collecting-exchanging units, State Bank's branches,
Central Banking Department shall be responsible for checking the condition for exchange before packing, sealing up in accordance
with current regulation.
In case of deformed money which is unable to package, the Central
Vault, SBV’s branches, the Central Banking Department shall carry out the package under the following
mode: 100 sheets (pieces) with the same
denomination are packed into a small bag; 10 small bags are packed into one large bag, 10 large
bags are packed into a sack. The money sack shall be
sealed up, leaded in accordance with
current provisions.
3. If the money
quantity is not sufficient for package by bundle (or bag), State Bank branches, Central Banking
Department the collecting- exchanging unit shall pack, preserve them separately for convenience in
counting, delivery and receipt.
Article 10. Delivery and
receipt of money not eligible for circulation
1. The delivery, receipt of money not eligible
for circulation between the collecting- exchanging units and SBV’s branches, the Central Banking Department shall be performed
in accordance with current regulations of State Bank on delivery,
receipt of money; the delivery, receipt schedule shall
be stipulated by the General
Manager of SBV’s branch, Director
of the Central Banking Department.
2. The delivery and receipt of money
not eligible for circulation between the SBV’s branches, Central Banking Department and the Central Vaults and the State Bank branch in Binh Dinh province shall be performed
in accordance with the current
regulation on delivery, receipt of money in the State Bank system.
Chapter IV
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Article 11. The Issue and
Vault Department
1. To set up and submit Governor the typical form
of money which is not eligible for circulation in accordance with the
regulation in Clause 2 Article 3 this Circular.
2. To guide, inspect the related units in
implementation of this Circular.
Article 12. State Bank
branches, Central Banking Department
1. To withdraw, exchange the money not eligible for
circulation for institutions, individuals.
2. To post the typical form and provisions on
withdrawal, exchange of money not eligible for circulation of the State Bank at
transaction place.
3. State Bank branches shall guide, inspect the
withdrawal, exchange, selection of the money not eligible for circulation of
credit institutions, foreign bank branches, State Treasuries in the local area.
Article 13. Credit
institutions, foreign bank branches, State treasuries
1. To select, classify the money not eligible for
circulation.
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3. To post the typical form and provisions on
withdrawal, exchange of money not eligible for circulation of the State Bank at
transaction place.
Chapter V
RESPONSIBILITIES OF THE
RELATED UNITS
Article 14. Effectiveness
1. This Circular shall come into effectiveness from 20 January 2014.
2. The Decision 24/2008/QD-NHNN dated 22 August 2008 of Governor of State Bank on
issuing the Regulation on withdrawal, exchange of money not eligible for circulation shall
expire from the date when this
Circular comes into effectiveness.
Article 15. Dealing with
violation
The collecting-exchanging units which violate
the regulations in this
Circular, upon their degree, state of
violation, shall be disciplined, administratively
treated, compensate for damages or accused of criminal
responsibility in accordance with regulations
of laws.
Article 16. Implementation
organization
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FOR THE
GOVERNOR OF THE STATE BANK
DEPUTY GOVERNOR
Dao Minh Tu
APPENDIX No. 01
APPLICATION FOR THE EXCHANGE OF MONEY NOT ELIGIBLE
FOR CIRCULATION
To: ………………………..
- Customer’s:
…………………………………………………………………………
- Identification card No.: …………… issued by Public Security Agency …………… on……………
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- Telephone No.: ……………………………
Could you please consider withdrawing, exchanging the money not eligible for circulation
as follows:
Type of money
Number of sheets
Amount
Serial number
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Total
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+ Amount
in number: …………………………………………………..
(In words:……………………………………………………….)
+ Reasons:
………………………………………………………………………………………………
………………………………………………………………………………………………
Date…………………………….
Customer
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Controller
Head of the
collecting-exchanging unit
* Note:
- The collecting-exchanging unit shall return 01 copy of the application with the signature of its head and seal
- The money not eligible for circulation can be
listed in a separate table if necessary;
FORM NO. 02
APPLICATION FOR APPRAISAL OF MONEY NOT ELIGIBLE FOR
CIRCULATION
FOR THE APPLICANT ONLY
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1. Collecting-exchanging unit:
2. Address:
3. Tel No.:
4. List
of money not eligible for circulation
7. Appraising
unit:
8. Address
9. Tel No.:
APPRAISAL RESULT
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11. Amount of money not
eligible for exchange
(if any)
Reasons:
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Dated..............
Head of unit
(sign, clearly state full
name and seal)
Type of
money
Number
of sheets
Amount
Serial number
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(It is possible
to
list in a separate
table if required)
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5. Preliminary conclusion:
6. Would
like to request the bank............. to
appraise the said amount of money not eligible for circulation.
Date..........
Head of unit
(sign and clearly state full
name and seal)
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