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THE
MINISTRY OF EDUCATION AND TRAINING
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SOCIALIST
REPUBLIC OF VIET NAM
Independence - Freedom - Happiness
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No:
20/2001/QD-BGDDT
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Hanoi
, June 06, 2001
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DECISION
ISSUING THE REGULATION ON ORGANIZATION OF THE RECRUITMENT
EXAMINATION FOR STATE BUDGET-FUNDED POSTGRADUATE TRAINING AT OVERSEAS
ESTABLISHMENTS
THE MINISTER OF EDUCATION AND TRAINING
Pursuant to the Government’s Decree No. 15/CP
of March 2, 1993 on the tasks, powers and State management responsibilities of
the ministries and ministerial-level agencies;
Pursuant to the Government’s Decree No. 29/CP of March 30, 1994 on the tasks,
powers and organizational structure of the Ministry of Education and Training;
Pursuant to the Prime Minister’s Decision No. 322/TTg of April 19, 2000
approving the Scheme on "State budget-funded training of scientific and
technical personnel at overseas establishments",
At the proposal of the director of the Postgraduate Education Department,
DECIDES:
Article 1.- To issue
together with this Decision the Regulation on organization of the recruitment
examination for State budget-funded postgraduate training at overseas
establishments.
Article 2.- This Decision
takes effect 15 days after its signing and replaces Decision No.
31/2000/QD-BGDDT of August 22, 2000 of the Minister of Education and Training
issuing the provisional Regulation on organization of the recruitment
examination for State budget-funded postgraduate training at overseas
establishments in 2000."
Article 3.- The director
of the Office, the director of the Postgraduate Education Department, the heads
of the concerned units of the Ministry, and the people involved in the
enrollment work shall have to implement this Decision.
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MINISTER OF EDUCATION AND
TRAINING
Nguyen Minh Hien
REGULATION
ON ORGANIZATION OF THE RECRUITMENT EXAMINATION FOR STATE
BUDGET-FUNDED POSTGRADUATE TRAINING AT OVERSEAS ESTABLISHMENTS
(Issued together with Decision No. 20/2001/QD-BGDDT of June 6, 2001 of the
Minister of Education and Training)
Chapter I
THE POSTGRADUATE
RECRUITMENT EXAMINATION COUNCIL AND ITS COMMITTEES
Article 1.- The
Recruitment Examination Council (REC)
The Recruitment Examination Council is set up
under decision of the Minister of Education and Training in order to organize
the discharge of the entire work related to the postgraduate recruitment
examination for State budget-funded training at overseas establishments.
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a/ Chairman: A vice minister of Education and
Training.
b/ Vice chairman: A leading official of the
Postgraduate Education Department.
c/ Members: Representatives of the leaderships
of the Higher Education, Postgraduate Education, Organization and Personnel,
International Relations and Planning and Finance Departments.
Those who have their relatives (parents,
spouses, children and siblings) being candidates shall not participate in the
REC and its committees.
2. Powers and responsibilities of the REC:
a/ To consider and approve the list of
candidates on the basis of the conditions prescribed in the Education and
Training Ministry’s annual notices on postgraduate recruitment for State
budget-funded training at overseas establishments.
b/ To determine the list of candidates, training
levels, training specialties and examination subjects.
c/ To organize the performance of the tasks of:
assigning examination papers; organizing the examinations, marking and
re-marking; considering and approving the list of successful candidates;
collecting and using fees to cover the examination organization expenses;
reviewing the recruitment examination work; deciding on rewards and
disciplines; reporting on the results of recruitment examination work to the
Scheme’s Executive Committee, the Minister of Education and Training and the
Steering Council for Implementation of the Scheme.
3. Powers and responsibilities of the REC
chairman:
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b/ To personally appoint and invite people to
assign examination papers; to receive or authorize the vice chairman to receive
examination papers and their keys from the examination paper assignors.
c/ To issue decisions to set up the assisting
apparatus of the REC, which is composed of the Secretariat, the Examination
Paper Committee, the Examination Invigilation Committee, the Marking Committee,
the Re-marking Committee and Outline-Marking Sub-Committees. These Committees
and Sub-Committees shall be directed by the REC chairman.
d/ To assign tasks to a number of universities
to prepare examination venues and organize the examinations.
Article 2.- The REC
Secretariat
Those who are selected for the Secretariat must
possess a sense of organization and discipline, a high sense of responsibility,
a sense of confidentiality, and be honest.
1. Composition of the REC Secretariat:
a/ The head of the Secretariat: A leading
official of the Postgraduate Education Department.
b/ Members: Representatives of the leaderships
of the universities where the examinations are to be organized, a number of
specialists from the Postgraduate Education, Higher Education, and Organization
and Personnel Departments, and a number of officials from the universities
participating in organizing the examinations.
2. Powers and responsibilities of the head of
the REC Secretariat:
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b/ To take responsibility for organizing and
administering all activities of the REC Secretariat.
3. Tasks of the REC Secretariat:
a/ Receiving, considering and approving
dossiers.
b/ Submitting to the REC for approval the lists
of qualified candidates.
c/ Making the list of examination rooms,
dispatch examination notices and distributing candidate’s cards.
d/ Receiving examination papers from the
Examination Invigilation Committee, bagging examination papers and numbering
the detachable heads of examination papers, handing examination papers to the
Marking Committee and performing necessary professional tasks in service of the
marking and the listing of marks.
e/ Reporting on the situation and results of the
marking to the REC chairman.
f/ Projecting the pass mark levels and
submitting them to the REC for consideration.
g/ On the basis of the approval of the list of
successful candidates, by the REC, dispatching the mark notices and the
qualification notices to the successful candidates and their managing agencies,
ministries or branches.
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Those who are selected for the Examination Paper
Committee must have a sense of organization and discipline, a high sense of
responsibility, a sense of confidentiality and be honest.
1. Composition of the Examination Paper
Committee:
a/ The head: The REC vice chairman or member
working on a part-time basis.
b/ Standing member: A representative of the
leadership of the university where the examinations are to be organized.
c/ Members: A number of officials from the
Postgraduate Education as well as Organization and Personnel Departments.
2. Powers and responsibilities of the head of
the Examination Paper Committee:
a/ To decide on the list of members of the
Examination Subject Sub-Committees (each consisting of two members, one of whom
being its head), who are holders of the academic titles of science doctor or
doctor or the scientific titles of professor or associate professor, have a
high professional prestige, so as to assist the Examination Paper Committee in
preparing and checking examination papers for each examination subject.
b/ To organize and direct the performance of the
entire examination paper-related work in service of the examinations.
c/ To select examination papers or direct the
Examination Subject Sub-Committees to elaborate examination papers so as to
ensure both official and standby examination papers.
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e/ To take responsibility to the REC for the
professional quality and the - process of keeping confidential the examination
papers as well as all phases related to examination papers.
According to the recommendations of the
principals of the universities where the examinations are to be held, the heads
of the Examination Paper Committees may invite a number of these universities
staff members to assist in the printing, packing, distribution and use of
examination papers. Those who are invited must have a sense of discipline, be
honest and experienced in making examination papers and have no relatives
(parents, spouses, offspring and siblings) being candidates.
3. Tasks of the Examination Subject
Sub-Committees:
a/ Firmly and thoroughly grasping all
requirements of the assignment of examination papers.
b/ Studying and experimenting (if necessary) the
already introduced examination papers so as to revise, combine or compile new
papers which should meet the requirements of the examinations. For re-compiled
examination papers, their keys and mark scales should be prepared and submitted
to the head of the Examination Paper Committee for consideration and decision.
c/ Assisting the head of the Examination Paper
Committee in monitoring, explaining and settling matters related to examination
papers under their charge during the examination sessions.
The heads of the Examination Subject
Sub-Committees shall not be allowed to take part in choosing official or
standby examination papers for the examinations.
4. Tasks of the Examination Paper Committee:
a/ Printing, packing, preserving, distributing
and using examination papers according to regulations.
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Article 4.- The
Examination Invigilation Committee
Those who are selected for the Examination
Invigilation Committee and serve the examinations must have a sense of
organization and discipline, a high sense of responsibility, be strict,
impartial, experienced and expert in examination invigilation skills. There
shall be a separate Examination Invigilation Committee at each university where
the examination is held.
1. Composition of the Examination Invigilation
Committee:
a/ The head: A representative of the leadership
of the university where the examination is held, who is a member of the REC.
b/ Members (invigilators): a number of lecturers
of the university where the examination is held.
2. Powers and responsibilities of the head of
the Examination Invigilation Committee:
a/ To be responsible for administering the
entire examination invigilation work.
b/ To decide on the list of invigilators, order
guards, medical workers, policemen and service staff at the examination venue.
c/ To decide to deal with circumstances
occurring during the examination sessions according to this Regulation.
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To perform the entire examination invigilation
work ranging from positioning the force of examination invigilators and
examination room guards, organizing the examination invigilation, collecting
examination papers to handing examination papers according to this Regulation,
ensuring safety for the examinations and the candidates examination papers.
Article 5.- The Marking
Committee
Those who are selected for the Marking Committee
must have a sense of organization and discipline, a high sense of
responsibility, be strict and impartial.
1. Composition of the Marking Committee:
a/ The head: The REC vice chairman or member
working on a part-time basis.
b/ Members: Officials in charge of each
examination subject (called heads of the marked examination subjects) and
markers.
c/ The Examination Invigilation Committees
Secretariat: consisting of assistants to the Marking Committee.
The REC Secretariat members shall not
participate in the marking.
2. Powers and responsibilities of the head of
the Marking Committee
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b/ To be responsible to the REC for the quality,
progress and the observance of the marking procedures.
3. Tasks of the Marking Committee:
a/ The heads of the marked examination subjects
must be holders of the scientific titles of professor or associate professor or
the academic titles of science doctor or doctor; have good professional
qualifications and are personally teaching the relevant marked examination subjects;
take responsibility to the REC chairman and the head of the Marking Committee
for the marking procedures; receiving examination papers and appointing
markers; help markers in firmly grasping the keys and the mark scale before
proceeding with the marking.
b/ The markers must be holders of the scientific
titles of professor or associate professor or the academic titles of science
doctor or doctor; have good professional qualifications and are personally
teaching the relevant marked examination subjects, and perform all the marking
tasks according to regulations.
c/ Members of the Secretariat must be
experienced and skillful in the marking work and perform all the tasks of the
Marking Committees Secretariat as specified in Articles 17 and 18 of this Regulation.
Article 6.- The
Re-Marking Committee
1. Composition of the Re-Marking Committee:
a/ The head: A leading official of the
Postgraduate Education Department.
b/ Members: A number of key teaching staff of
various universities, who are holders of the scientific titles of professor or
associate professor or the academic titles of science doctor or doctor; have a
high sense of responsibility, are impartial, honest, have good professional
qualifications, and all are appointed by the REC chairman. The list of members
and the working schedule of the Re-Marking Committee must be kept confidential
until it starts operation.
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When a candidate files a written complaint, the
Re-Marking Committee shall have to:
a/ Check all mechanical errors like erroneous
addition of marks, one candidates mark being mistakenly recorded for another.
b/ Re-mark the examination papers when the
candidates claim that there are mistakes or omissions as compared to the
official mark scale.
c/ Mark the papers once misplaced and now found.
d/ Submit the marks of the re-marked papers to
the REC chairman for decision.
Article 7.- The
Outline-Marking Sub-Committee:
Those who are selected to the Outline-Marking Sub-Committee
of each specialty must be holders of the scientific titles of professor or
associate professor or the academic titles of science doctor or doctor; have
good professional qualifications, have a sense of organization and discipline
and a high sense of responsibility, be strict, impartial and have no relatives
(parents, spouses, offspring and siblings) being candidates.
1. Powers and responsibilities of the
Outline-Marking Sub-Committee:
a/ To take responsibility for administering the
whole outline-marking work.
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2. Tasks of the Outline-Marking Sub-Committee:
a/ Marking the outlines of those who sit
examinations for doctoral training and apprentice visits according to the
specialty of the Sub-Committee.
b/ Reporting the results of the outline marking
to the REC chairman.
Chapter II
ASSIGNMENT OF
EXAMINATION PAPERS, ORGANIZATION OF EXAMINATIONS, MARKING OF EXAMINATION
PAPERS, CONSIDERATION AND SELECTION
Section 1. ASSIGNMENT OF
EXAMINATION PAPERS
Article 8.- Requirements
for and contents of examination papers
Postgraduate recruitment examination papers must
satisfy all requirements for examination of candidates basic knowledge of each
study subject and their capability to apply and synthesize knowledge, according
to the program and level already announced in the revision outlines.
The contents of examination papers must be
scientific, accurate, coherent and synthetic, not merely focus on a particular
part of the program announced in the revision outline, in order to assess the
candidates capability to apply synthesized knowledge to solving problems. The
writing style, words and phrases, formula and equations must be clear and
error-free.
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Article 9.- Requirements
for examination paper assignors
1. Invited examination paper assignors must be
those who are holders of the scientific titles of professor or associate
professor or the academic titles of science doctor or doctor; have been
teaching and lecturing for many years; have a high sense of responsibility and
much experience in the examination subjects.
2. Invited examination paper assignors must not
have relatives such as parents, spouses, offspring or siblings being
candidates.
3. Invited examination paper assignors must
submit examination questions to the REC chairman or vice-chairman according to
the time and requirements mentioned in the letters inviting them to assign
examination papers. They must neither duplicate them, keep them as a personal
file nor use the contents of the examination papers already introduced to the
REC for teaching or lecturing, extra-class tuition, examination preparation,
nor disclose them in whatever form.
Article 10.-
Requirements for the assignment of examination papers for key and basic
subjects and foreign languages (Russian, French, German and Chinese)
1. For each examination subject, the REC
chairman shall invite at least three people to introduce examination papers.
Each shall compile an examination paper based on the contents indicated in the
REC chairman’s letters inviting them to assign examination papers and print it
in two copies. Each examination paper shall consist of several questions, with
the time needed for answering each question clearly indicated, and its enclosed
keys which also include the expected mark for each question of the examination
paper. Such an examination paper and its keys must be type-printed explicitly,
clearly and precisely.
2. Two copies of each examination paper and its
keys shall be put in three tightly glued envelopes. On each envelope, the name
of the examination subject (being exactly the name used in the outline of the
examination subject) and the content, being either the examination paper or
keys, and the full name of the examination paper assignor must be clearly
inscribed. There must be also the examination paper assignor’s signature
affixed on the glued edges of the envelopes. Envelopes for containing
examination papers and keys shall be provided by the REC.
3. The REC chairman or vice-chairman shall
personally receive examination papers and their keys from the assignors, then
put one envelope containing the examination paper and one envelope containing
its keys in a single envelope used to contain both examination paper and its
answer and put the remaining envelope containing the examination paper into
another examination paper envelope, glue them tightly and inscribe the
examination subject thereon but not the assignor’s name, affix a security seal
thereon, number the two envelopes of such examination subject (the same number)
and keep them according to confidentiality-maintaining procedures. The
above-mentioned envelopes shall be provided by the REC.
4. According to the REC’s plan, the heads of the
Examination Paper Committee and the Examination Subject Sub-Committees shall
gather at the examination paper-making rooms. For each examination subject, the
head of the Examination Paper Committee shall select one examination paper as
official and another as standby. In case of necessity, the head of the
Examination Paper Committee may request the Examination Subject Sub-Committee
to compile two examination papers from the introduced examination papers, pilot
them, compile the keys thereto and give a detailed mark scale for each paper.
The head of the Examination Paper Committee shall select one paper as official
and another as standby.
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5. The permanent members of the Examination
Paper Committee (in Hanoi and Ho Chi Minh City) shall personally direct the
duplication and packing of examination papers according to the quantity of
examination papers and the examination subjects for each examination room. The
examination paper envelope of each examination room shall be tightly glued,
with the quantity of examination papers, the examination subject, the
examination room being clearly inscribed thereon, and be sealed up.
6. Those who are involved in the making of
examination papers must wear a particular badge and work within a permitted
area. The place of examination paper making and printing must be safe and
strictly guarded.
7. Examination papers must be preserved in metal
cabinets or boxes, securely locked, carefully sealed up and under constant
watch. The cabinet or box keys shall be kept by the head of the Examination
Paper Committee. One hour before the examination starts, the Examination Paper
Committee shall deliver the examination papers to each examination room, and
make records of the delivery and receipt thereof, which are affixed with
signatures.
8. The heads of the Examination Subject
Sub-Committees must be present at the REC office for two thirds of the time for
writing the examination papers so as to explain and deal with problems related
to the examination papers.
Article 11.- Requirements
for the research outlines
1. Research outlines of candidates for doctoral
training must be an overall presentation of the issues related to the research subject,
together with orientations and research project planned to be carried out
abroad, scientific grounds, scientific and practical significance of the to
be-researched issue, expected research steps and conditions needed for overseas
research.
Research projects of sectional nature, which
lack necessary conditions for overseas research, shall be restricted.
2. Research outlines of candidates for overseas
apprenticeship should embrace activities which they have done and are doing at
home, scientific and practical significance of the to be-researched issue,
difficulties in need of help from overseas establishments, prospects for
problem-solving or improvements of the quality of the work being performed at
home, as projected by the apprentices.
Section 2. ORGANIZATION OF
EXAMINATIONS
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The principals of the universities where the
examinations are organized shall have to:
1. Prepare material foundations in service of
the arrangement of examination paper-making, examination and marking rooms,
ensuring that they be spacious, airy and safe.
2. Mobilize officials who have enough prestige
and experience to participate in the assisting committees of the REC when the
REC requests
3. Coordinate with the REC Secretariat in making
candidate’s cards and lists of candidates photos for each examination room.
Article 13.-
Responsibility of examination invigilators
In each examination room there must be at least
two examination invigilators who must neither assist candidates in writing examination
papers in whatever form, do personal work nor smoke while on duty, must be
present on time and constantly in the examination rooms so as to perform the
following tasks:
1. Inscribing the candidates numbers at the
candidates seats, calling the candidates into the examination room (not
allowing them to take into the examination room materials and things banned
from use), using the candidate’s cards and the photo list to match and identify
the right candidates.
2. Signing their names on the candidates
drafting papers and examination papers, guiding the candidates how to write
their numbers and fill in other necessary sections on the examination and
drafting papers.
3. When an order is issued, one invigilator
receives the examination papers and show to the candidates the envelope with
intact seal, open the envelope containing the examination papers and distribute
them to each candidate. (Before distributing examination papers, they need to
check the quantity of examination papers, if finding that the examination
papers are insufficient or superfluous, confused with other examination papers
or mixed with other documents, they must immediately notify such to the head of
the Examination Invigilation Committee). It is forbidden to let examination
papers being circulated outside the examination rooms.
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5. When there is an order to end the examination
session, they must request the candidates to stop writing and collect all
candidates papers, including those of disciplined candidates. They shall check
and arrange the papers of each examination subject according to the name list
of candidates. After that, both of them shall together hand the examination
papers to the REC Secretariat members right after the end of each examination
session. They are strictly forbidden to misplace or cause loss of, examination
papers.
Article 14.- Responsibilities
of examination room supervisors, order guards, policemen and medical personnel
1. Examination room supervisors must constantly
supervise the observance of the recruitment examination regulations by
examination invigilators, candidates and service staff, supervise and remind
examination invigilators to determinedly seize materials and technical means
not allowed to be taken into the examination rooms by candidates; make records
of violations committed by examination invigilators and candidates and
discipline violators.
2. Those who are assigned as guards shall have
to maintain order and security at the places designated to them. They must not
allow any people not on duty to enter the examination area and come close to
the examination rooms. They must neither enter the examination rooms nor assist
candidates in writing the examination papers in whatever form.
3. Medical personnel must be always present at
the designated places to perform their duty. They are strictly forbidden to
take advantage of the on-the-spot medical examination and treatment to commit
acts of violating the Regulation.
Article 15.- Responsibilities
of candidates during the examination session
1. According to the timetable announced in the
examination notices, candidates shall come to the examination venues to pay
examination fees, receive candidate’s cards, be informed of the examination
rooms and regulations. If detecting any mistakes regarding their given and/or
family names, birthdays, specialties registered for examinations, examination
subjects, they must report them to the REC Secretariat for timely adjustment.
2. Candidates must be present at the examination
rooms on the prescribed date and time. Candidates who come more than 15 minutes
late after the examination papers are opened shall not be allowed to sit the
examination. Candidates who are absent from one examination session shall not
be allowed to sit the subsequent ones.
3. When entering the examination room,
candidates must produce candidate’s cards. They may take in the examination
room writing pens, pencils, compasses, erasers, rulers, personal electronic
calculators without letter keys. They must not smoke in the examination rooms.
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5. The examination papers must be written
eligibly and clearly without any special signs. Candidates are strictly
forbidden to write examination papers in ink of two colors, in red or with a
pencil. Unsatisfactorily written paragraphs must be crossed out, correction
pens must not be used. They must protect their examination papers and are
strictly forbidden to commit any cheating acts.
6. When the time is over, they must stop writing
and hand their examination papers to the examination invigilators. When handing
the examination papers, candidates must write by themselves the quantity of
examination pages already handed and sign on the candidate-monitoring list.
They must not hand their drafting papers.
Article 16.- Handling
of cases of assignment of wrong examination papers, wrong printing or
disclosure of examination papers
1. When detecting an error in the examination
paper, the examination invigilators shall together with the head of the
Examination Invigilation Committee have to make a record thereof and promptly
report it to the head of the Examination Paper Committee and the REC chairman
for consideration and decision on the handling thereof.
Depending on the nature and graveness of each
error, whether it is found in one question or more than one question and
whether it is detected early or late, the REC chairman shall consider and
decide on the handling thereof in an impartial and serious manner according to
one of the following options:
a/ Ordering the prompt correction of the error
and notifying the candidates thereof without prolonging the examination time.
b/ Ordering the prompt correction of the error
and notifying the candidates thereof and properly prolonging the examination
time.
c/ Not correcting the error, still letting the
candidates to write the examination questions but having to apply handling
measures when the examination papers are marked.
d/ Reorganizing the examination.
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Upon the end of the examination, the REC
chairman shall work with the local police department to check, verify and make
conclusions on the causes of the paper disclosure, the disclosers, the
concerned people and proceed with the liability examination.
Section 3. THE MARKING WORK
Article 17.- The
marking procedures
The head of the marked examination subject shall
gather all markers to mark the examination papers according to the independent
double marking process. It is strictly forbidden to use all kinds of correction
pens when marking. Answers written on papers other than the papers used in the
examinations, written on drafting papers, written with two different
hand-writing styles or containing improper words or drawings; examination
papers marked with signs, written in ink of two colors shall not be marked.
1. First marking:
Before marking, markers shall check every
examination paper whether it has the sufficient quantity of pages and the
number of its detachable head and cross all parts of paper left unwritten by
the candidates, must not write anything on the candidates papers. Component
marks, aggregate marks and comments (if any) shall be inscribed on the marking
sheet of each examination paper. On the marking sheets, the full names and
signatures of markers shall be clearly inscribed. After finishing the marking
of each bag of examination papers, the head of the marked examination subject
shall hand it to the Secretariat of the Marking Committee.
2. Second marking:
a/ After the first marking, the Secretariat of
the Marking Committee shall draw out the marking sheets before handing the
examination papers to the head of the marked examination subject for handing
them to the second markers.
b/ Second markers shall write marks directly on
the candidates papers, including component marks and aggregate marks, then sign
on such papers. After finishing the marking of each bag of examination papers,
the head of the marked examination subject shall hand it to the Secretariat of
the Marking Committee.
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1. Mark scale:
a/ For basic subjects, the mark scale is a
10-point one. Odd points up to 0.25 may be given to minor ideas. The component
marks and aggregate marks shall not be rounded up, and have up to two decimals.
Markers shall mark examination papers according to the mark scale and the
official keys already approved by the head of the Marking Committee.
b/ Foreign languages shall be marked according
to the 100-point scale and marks shall not be rounded up.
2. Dealing with of marking results and making of
marking records: The Secretariat of the Marking Committee shall compare the
results of the two markings and dealing with them as follows:
a/ If the results of the two markings are
identical, hand the examination papers to the two markers to write the marks on
the examination papers and on the marking record, then jointly sign for
certification on the examination papers and the marking record. If the
aggregate marks of an examination paper are identical but component marks are
not, the two markers shall jointly check and agree upon the mark according to
the keys.
b/ If the results of the two markings are 0.5
point different, the examination paper shall be handed together with the
first-marking sheet to the head of the marked examination subject for decision
on the final mark. The head of the marked examination subject shall write the
mark on the paper and the marking record, then sign for certification on the
paper and the marking record.
c/ If the results of the two markings are 1
point or more in difference, the examination paper shall be handed together
with the first-marking sheet to the head of the marked examination subject to
organize the third marking, then write the mark directly on the candidate’s
paper in a different color ink.
In this case, if the results of two of the three
markings are alike, the alike marks shall be used as the official mark. If the
results are all different, the head of the marked examination subject shall
take the mean result of the three markings as final mark. He/she shall write
the mark on the paper and the marking record, then sign for certification on
the paper and the marking record.
After checking and dealing with the marking
results and making the marking records, the Secretariat of the Marking
Committee shall hand the examination papers and the marking records to the REC
Secretariat.
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1. For each specialty, the Outline-Marking
Sub-Committee shall be set up for candidates of doctoral training and
candidates of apprenticeship training.
2. The marking of research outlines and
apprenticeship outlines shall be based on a 10-point scale. Each member of the
Sub-Committee shall give comments on the content and presentation of the
outlines and give marks on the outline-marking sheets. The mark of each
candidate’s outline shall be the mean of the marks given by the Sub-Committee
members, which must not be rounded up, and have up to two decimals. At the end
of the marking session, the head of the Sub-Committee shall list the mark of
each candidate (according to the outline-marking form), together with the
Sub-Committee members sign for certification of the marks, submit the marks and
the marking sheets of all members to the Secretariat.
Article 20.- Re-marking
1. The REC shall receive only written complaints
about candidates marks within 15 days after the date of publicization of the marks.
Candidates who file written petitions for re-marking shall have to pay a
re-marking fee according to the REC’s regulation.
2. The re-marking shall be carried out according
to each examination subject under the direct steering of the head of the Re-Marking
Committee.
3. Before handing the examination papers to the
Re-Marking Committee, the REC Secretariat shall perform the following tasks:
a/ Referring to the candidate’s number to find
out the examination paper’s detachable head number. Drawing out the examination
paper, comparing it with the candidate-monitoring list to check and compare the
number of pages of the examination paper.
b/ Preliminarily checking the condition of the
examination paper, comparing the parts mentioned in the candidate’s petition
for the re-marking thereof with the examination paper. Re-adding the component
marks, comparing the aggregate mark with the publicized mark to check if there
is any error. If any extraordinary problem is found out, it must be recorded in
writing and reported to the REC chairman for decision.
c/ Gathering the papers of the same subject into
one bag, clearly writing the quantity of papers and the number of pages of each
paper in the bag before handing it to the Re-Marking Committee. The delivery
and receipt of papers shall comply with the procedures prescribed for
first-round marking.
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4. The re-marked examination papers shall be
dealt with by the Secretariat as follows:
a/ If the results of the two markings are alike,
the paper shall be handed to the head of the Re-Marking Committee to sign for
certification of the official mark.
b/ If the results of the two markings are
different, the examination paper shall be drawn out and given to the head of
the Re-Marking Committee for organizing the third marking directly on the
candidate’s paper. If the results of two of the three markings are alike, the
alike mark shall be used as official one. If the results of the three markings
are all different, the head of the Re-Marking Committee shall take the mean of
the three marks as official one, then sign for certification thereof.
After the re-marking, if seeing that the
first-round mark and the re-marking mark are different and such difference
causes the qualified candidate disqualified (or vice versa), the REC shall have
to organize a face-to-face meeting between the first-round markers and the
re-markers. If the REC confirms that the first-round mark is so erroneous to
such an extent mentioned above, it shall make public the list of first-round
markers for drawing experiences or if any negative signs are detected, they
shall be handed according to regulations. The re-marking mark obtained after
the face-to-face meeting between the two teams of markers and submitted by the
head of the Re-Marking Committee to the REC chairman for signing and approval
shall be the official mark of the examination paper.
Section 4. CONSIDERATION AND
RECRUITMENT
Article 21.- Conditions
for being considered and recruitment
To be considered and recruited, candidates must
achieve 5-point marks or higher (on the 10-point scale) for all examination
subjects and their foreign language levels must be up to the requirements of
the countries they are sent to for training.
If the number of candidates who meet the foreign
language requirement is few, the REC chairman may decide to lower the required
pass marks in order to have more qualified candidates and make a plan on
fostering these candidates in foreign languages.
Article 22.- Pass marks
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Particularly for the consideration and selection
of candidates for doctoral training in specialties, which involves the two
research outline marking Sub-Committees (one in Hanoi and the other in Ho Chi
Minh City), the REC shall also base itself on the ratio of the training quota
of the specialty and the number of candidates at each Sub-Committee.
Article 23.- Approval
of successful candidates
After the examination results are available, the
head of the Secretariat shall report the examination results, project the pass
marks and submit to the REC the pass marks for each training level and each
training specialty.
The proposed list of successful candidates shall
be arranged in the high-to- low order of their aggregate marks as prescribed in
Articles 21 and 22 of this Regulation.
Basing itself on the list of successful
candidates already approved by the REC, the REC Secretariat shall make lists of
successful candidates by countries they are sent to, by training level and by
specialty, and send the mark notices and qualification notices to each
candidate and his/her managing agency.
Article 24.- Archival
All examination papers and other documents
related to the recruitment examinations for State budget funded postgraduate
training at overseas establishments must be preserved and archived for a long
time. The destruction of examination papers and related documents shall be only
effected upon decision of the leadership of the Ministry of Education and
Training.
Chapter III
COMMENDATION AND
HANDLING OF VIOLATIONS
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Those who have made many contributions, actively
and well discharged assigned tasks shall, depending on their specific
achievements, be commended and rewarded.
Article 26.- Disciplining
1. Handling of recruitment examination officials
who violate the Regulation
Those who are involved in the examination and
recruitment work and commit acts of violating the Regulation (being detected
while they are on duty or after the examinations take place), provided that
there are enough evidences, shall, depending on the seriousness of their
violations, be subjected to self-criticism and properly disciplined in the
following forms:
a/ Reprimand, for those who commit minor
mistakes while on duty.
b/ Warning, for those who commit the following
minor violations only once:
- Allowing candidates to freely copy one
another’s paper, bring and use materials or technical means of receiving and
transmitting, messaging, recording, in the examination rooms, which is detected
by the examination room supervisors or examination inspectors.
- Causing loss of examination papers when
collecting, carrying or marking examination papers.
- Making many errors while marking papers or
adding marks.
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c/ Those who make one of the following
violations shall, depending on the seriousness of their violations, have their
salary level or rank lowered, be demoted and/or transferred to other jobs:
- Assigning wrong examination papers.
- Being involved in such negative acts as
passing the examination papers out of, or bringing the keys into, the
examination rooms during the examination.
- Personally answering the questions then
guiding them to one or many candidates during the examination.
- Committing frauds while marking examination
papers. Giving marks at variance with regulations, beyond the mark scale or
lower the marks the candidates should have deserved.
d/ Those who commit one of the following
violations in the process of making examination questions, invigilating
examination sessions, collected examination papers, preserving examination
papers, cutting out detachable heads, handing examination papers, marking,
writing marks on the marking records and examination result forms and/or
convening successful candidates, shall be dismissed from their jobs or
prosecuted before law:
- Disclosing, buying or selling examination
questions.
- Correcting, writing and/or erasing parts of
the candidates papers.
- Correcting the marks on the examination papers,
marking records or examination results.
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- Cheating in the consideration, selection
and/or convening of successful candidates.
e/ For other wrong acts, depending on their
nature, seriousness and adverse impact, they shall be handled in one of the
above-mentioned forms.
2. Handling of candidates who violate the
Regulation
For violations of the Regulation by candidates,
records thereon shall be made and the violators, depending on the seriousness
of their violations, be disciplined in the following forms:
a/ Reprimand, for candidates committing the
following acts only once: Copying others papers, discussing and exchanging
ideas with others (this form shall be decided by the examination invigilators).
The candidates who are reprised while sitting the examination of a subject
shall have their marks of such subject reduced by 25%.
b/ Warning, for candidates making one of the
following mistakes:
- Repeating the violation after being reprised
once for such violation in one examination session.
- Bringing into the examination rooms weapons,
fire or explosive-causing substances, beer, alcohol or other harmful articles.
- Exchanging materials or drafting papers with
others.
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Candidates who are disciplined with warnings
while sitting the examination of a subject shall have their mark of such
subject reduced by 50%. For the disciplining form of warning, the examination
invigilators shall make records thereof, seize all material evidences and
decide on serving warning:
c/ Suspending from sitting the examination
candidates who commit one of the following acts:
- Repeating the violation after being reprimanded
once for such violation in one examination session.
- After the examination paper envelop is opened,
the candidates are still detected to have with them: materials, technical
devices for receiving, transmitting, messaging and/or recording.
- Writing improper slogans, words and/or
drawings on the examination papers.
- Committing acts of quarreling or intimidating
responsible personnel in the examination session or intimidating other
candidates.
For the form of suspension from sitting
examination, the examination invigilators shall make records thereof, seize
material evidences and submit them to the head of the Examination Invigilation
Committee for decision.
Candidates who are suspended from sitting the
examination of a subject shall receive mark 0 for such subject; must leave the
examination room after there is a decision thereon from the head of the
Examination Invigilation Committee and after at least two thirds of the time
for sitting the examination of such subject have passed; and be banned from
sitting examinations of subsequent subjects.
d/ Stripping of the right to attend overseas
training in the year and of the right to sit the examinations for overseas
postgraduate training in the two subsequent years, or proposing competent
authorities to prosecute before law candidates who commit one of the following
acts: making false declarations in their dossiers; asking other persons to sit
examinations or writing the examination papers for them in whatever form;
committing acts of sabotaging the examination, assaulting examination
invigilators or other candidates.
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For other cases of violation, the REC chairman
may discipline violators by applying the above-mentioned disciplining forms.
The disciplining of candidates must be notified
to the concerned candidates. If the candidates refuse to sign on the records of
their violations, the two examination invigilators shall sign on the records.
If the examination invigilators and the head of the Examination Invigilation
Committee disagree on the handling form, they must clearly write their opinions
in the records for reporting to the REC chairman for decision. If the
examination invigilators and/or the head of the Examination Invigilation
Committee impose disciplines at variance with the prescribed disciplining
level, the REC chairman shall base himself/herself on the seized material
evidences and the records to check and handle the cases of violation according
to the Regulation before publicizing the examination results and criticizing
those who have wrongly handled the cases.
3. Handling of special cases discovered in the
marking process
The Secretariat of the Marking Committee and the
markers shall have to detect and report to the head of the Marking Committee
examination papers showing signs of violation of this Regulation, which need to
be handled even when there are no records of the Examination Invigilation
Committee. After the head of the Marking Committee has considered and concluded
on the cases of violation, these cases shall be handled according to the
following provisions:
a/ Subtracting 50% of the aggregate marks for
examination papers showing apparent signs of being marked off, which have been
confirmed by both markers.
b/ Giving mark 0 to the following examination
papers:
- Copied from materials not permitted to be
taken into the examination rooms.
- Written on drafting papers, papers not as
prescribed, rumpled papers or papers with unusual folds; two examination papers
handed for one examination subject.
c/ Annulling the examination results of all
three examination subjects for candidates who:
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- Ask other persons to sit examinations or write
examination papers for them in whatever form; correct, add or erase parts of
the examination papers after handing them; hand other persons papers.