Thông tư 16/2022/TT-BGDĐT tiêu chuẩn thư viện cơ sở giáo dục mầm non phổ thông

CIRCULAR

ON PROMULGATION OF REGULATIONS ON STANDARDS FOR LIBRARIES OF PRESCHOOLS AND PRIMARY AND SECONDARY SCHOOLS

Pursuant to Law on Education dated June 6, 2019;

Pursuant to Law on Libraries dated November 21, 2019;

Pursuant to Decree No. 93/2020/ND-CP dated August 18, 2020 of the Government elaborating the Law on Libraries;

Pursuant to Decree No. 86/2022/ND-CP dated October 24, 2022 of the Government defining the function, tasks, powers and organizational structure of the Ministry of Education and Training;

At the proposal of the Director of the Department of Facilities;

The Minister of Education and Training promulgates a Circular on promulgation of regulations on standards for libraries of preschools and primary and secondary schools.

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Article 2. This Circular comes into force as of January 7, 2023.

This Circular supersedes the Decision No. 01/2003/QD-BGDDT dated January 2, 2003 of the Minister of Education and Training, promulgating the Regulations on standards for libraries of primary and secondary schools and the Decision No. 01/2004/ Decision No. 01/2003/QD-BGDDT dated January 29, 2004 of the Minister of Education and Training on amendments to Decision No. 01/2003/QD-BGDDT dated January 2, 2003 of the Minister of Education and Training, promulgating the Regulations on standards for libraries of primary and secondary schools.

Article 3. Chief of the Ministry’s Office, the Director of Department of Facilities, the heads of relevant agencies affiliated to the Ministry of Education and Training, the Presidents of the People’s Committees of central-affiliated cities and provinces, and the Directors of Departments of Education and Training, Director of the Department of Education, Science and Technology of Bac Lieu province; heads of preschool education institutions and general education institutions, and relevant agencies, organizations and individuals shall implement this Circular./.

PP. MINISTER
DEPUTY MINISTER




Pham Ngoc Thuong

REGULATIONS

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Chapter I

GENERAL PROVISIONS

Article 1. Scope and regulated entities

1. This document set forth standards for libraries of preschools and primary and secondary schools, including: Information resources; facilities; specialized equipment; library activities; library management.

2. This document applies to preschools and kindergartens (hereinafter referred to as preschools); primary schools; lower secondary schools, upper secondary schools (hereinafter referred to as secondary schools); multi-level schools under the national education system.

Article 2. Interpretation of terms

For the purpose of this document, these terms below shall be construed as follows:

1. “information resources” mean documents that are legally published and distributed in different languages, by sound and images and presented in the following forms:  printed books, braille books, newspapers, magazines, pictures, photos, maps, audio and video recordings, e-learning materials and other genres with content compiled in accordance with the educational objectives of the preschool, primary and secondary education program.

2. “e-learning materials” mean teaching and learning materials that are digitized according to a certain format and script structure, and stored on electronic devices.

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4. “library users” refer to children (for preschools), students (for primary schools, secondary schools and multi-level schools), teachers, administrators, and librarians and children's parents and students.

5. “library area” means the total area of the library's functional sections, including: Reading space; library stack; information desk; circulation desk.

6. “reading space” means a functional section intended for reading, study, entertainment and scientific research activities of library users, including reading rooms and open spaces.

7. “library stack” means a functional section intended for storing and preserving information resources.

8. “information desk” means a functional section intended for library users to browse a part of information in information resources.

9. “circulation desk” means a functional section to check out and return information resources and area for librarians to work.

10. “specialized equipment” means equipment with features to serve the needs of library users in searching, using, preserving, collecting, processing and storing information resources.

11. “library activities” mean activities organized or coordinated by the library to serve the needs of library users.

Article 3. Purpose of application of library standards

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2. Determine norms and cost estimates for formulating an investment project to build a new library or renovate an existing library.

3. Determine the level of library standards to assess the quality of education and recognize national standards of preschools, primary schools, secondary schools and multi-level schools.

Article 4. Library interoperability

1. Principles of library interoperability

a) Library interoperability between preschools, primary schools, lower secondary schools and multi-level schools (the highest level is lower secondary school) are implemented at the same school level in the same district; between preschools, primary schools, lower secondary schools, multi-level schools (the highest level is lower secondary school) and libraries of commune and district in the same area;

b) Library interoperability between upper secondary schools and multi-level schools (the highest level is upper secondary school) are conducted at the same school level in the same district or province; between upper secondary schools, multi-level schools (the highest level is upper secondary school) and libraries of district and province in the same area;

c) Libraries with secured and compatible information technology facilities; that ensure digital information resources and have enough human resources to meet, operate, use and share can be linked with libraries of other educational institutions without limitation of interoperability space;

d) Libraries participate in connection on the basis of voluntary connection, sharing, and contribution of library resources to the interconnected group; libraries agree upon cooperation to ensure uniform use process, the information is managed by software, accessible by computers, phones and other electronic devices; libraries in different areas can agree to participate in the interoperability by sharing and contributing digital information resources;

dd) Ensure the management and use of interconnected information resources for the right purposes, effectively and in accordance with the regulations on interoperability;

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2. The form of library interoperability

a) Digital information resources: Libraries in the group share the database of records, catalogs of digital information resources at different levels organized according to the library practice structure and database access rights;

b) Information resources in print form: Libraries in the group rotate information resources such as textbooks, teacher’s books, reference books, newspapers, magazines, novels and education pictures and other materials periodically by semester, school year.

3. Library interoperability mechanism

a) Leading library

- Appointed as the focal point to connect libraries in the group to regulate, coordinate, supplement, update and share information resources. The leading library is prioritized for construction from the state budget as prescribed;

- Responsible for maintaining and developing the shared digital information resource system; support data management for libraries in the group; acting as a focal point for exchanging information resources, providing access to digital information resources and using the system; conducting quality control of records; directing the unification and standardization of the records of the libraries in the group; guiding and supporting the libraries in the group in terms of expertise and practice;

b) The participating libraries are responsible for sharing and contributing their information resources to the interoperability group according to their charter and regulations on communication; participating in formulating regulations on the level of sharing and access rights of library users; using the results of processing information resources, information products and services of other libraries to serve library users.

4. General regulations on library management software

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- Ensure compliance with requirements pertaining to library management and operation; manage the library's information resources; ensure convenience in looking up information resources for learning, entertainment, scientific research, improving the professional level of library users in preschools, primary schools, secondary schools and multi-level schools;

- Possibility to export statistical forms, electronic books and data to serve library management; support reporting.

b) Data connection and sharing

- Support the interoperability and sharing of data between libraries in the interoperability group and between libraries;

- Connect and share data with the database system of the education and training sector to serve the work, management, reporting and statistics of the Ministry of Education and Training, the education authorities in the management of libraries of preschools, primary schools, secondary schools and multi-level schools.

Chapter II

STANDARDS FOR LIBRARIES OF PRESCHOOLS

Article 5. Standards on information resources

1. Information resource standards Level 1

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b) Each child has at least 02 copies of books, each teacher has at least 03 copies of books;

c) Information resource requirements

- Information resources added to the library must be handled according to the library practice process. Information resources must be regularly cleaned, vacuumed, dehumidified, de-mold, gone under insect control method; damaged information resources must be promptly restored; organize storage by warehouse, open warehouse, use outsourcing of cataloging of information resources;

- Develop information resources to ensure suitability with educational programs, diversity in content and form;

- Operate and upgrade digital information resources in compliance with library operation requirements.

2. Information resource standards Level 2

A preschool library is considered meeting the information resource standards Level 2 if it meets the requirements as prescribed in Clause 1 of this Article and the following requirements:

a) It has extensive information resources: specialized knowledge; methods of preschool education at home and abroad; foster and improve professional qualifications for teachers and librarians; printed books, pictures, photos, maps, newspapers, magazines, audio recordings, video recordings, comics, models, flashcards, e-learning materials in Vietnamese, foreign languages or ethnic languages (if any);

b) Each child has at least 03 copies of books, each teacher has at least 04 copies of books;

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Article 6. Standards on facilities

1. Facilities standards Level 1

a) The preschool library is located in an area convenient for children's access and use, especially for children with disabilities; it is prioritized to be arranged on the first floor (ground floor) near the rooms for nurturing, caring and educating children;

b) The library area is determined for 30% to 50% of the total number of children in the whole school and must ensure the minimum area of 0.60 m2/child. The total area of the library is not less than 48 m2 (excluding open space);

c) The functional zones of the library can be arranged in one room or arranged in separate and adjacent rooms. The area of the library's functional zones is specified as follows:

- The reading space has at least one reading room for children and teachers. Open spaces are arranged around or outside the library, sufficiently cool, quiet, safe and convenient for library users and far away from areas exposed to pollution;

- The library stack must have enough area to store information resources, it can be arranged in a separate room or arranged in the reading room and in open spaces, ensuring the management, in accordance with the characteristics of each type of information resource;

- The circulation desk is located in the same place with the reading room;

d) Technical requirements

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- Library doors and windows must conform to applicable regulations on construction standards;

- The lighting system in the library includes natural lighting, artificial lighting, and mixed lighting. The lighting system must comply with the National Technical Regulation on Lighting - Permissible levels of lighting in the workplace and the applicable specialized technical standards on lighting. The room doors must meet the requirements of natural lighting, well-ventilated and airy for the room, and must be able to shield the cold wind, rain, and sun shining through the room, and also ensure convenience and safety in use, ease of cleaning;

- The library is arranged with natural and artificial ventilation systems to ensure library activities and preservation of information resources. Based on the practical conditions of the preschool, the library can be equipped with air conditioners;

- Libraries need to ensure compliance with the requirements for natural disaster prevention and control; comply with regulations in applicable regulations and standards on fire safety for houses and works.

2. Facilities standards Level 2

Preschool libraries meet physical facilities standards Level 2as prescribed in Clause 1 of this Article and the following regulations:

a) Having a reading room for children with at least 25 seats, ensuring that the area of one seat in the reading room is not less than 1.5 m2/seat; a reading room for teachers with at least 15 seats, ensuring that the area of one seat in the reading room is not less than 2.4 m2/seat;

b) With regard to the library stack, it must be 2.5 m2/1000 units of information resource for a closed-stack area; and 4.5 m2/1000 units of information resources for an open-stack area;

c) The circulation desk is not less than 06 m2/librarian.

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1. Standard on specialized equipment Level 1

a) Have enough specialized equipment, including: Cabinets, shelves, bookshelves, desks and chairs for children; desks and chairs for teachers; desks, chairs, cabinets for librarians; a cabinet or box of catalogs, catalogs, book introductions; manuals for the library and other equipment;

b) Specialized equipment requirements

- Their size is suitable for children's age, arranged reasonably and safely according to the operational requirements of the functional zone. Bookshelves are arranged closely to the wall or parallel to each other and stationary mounted;

- Be flexibly arranged in different spaces and at different times to create new spaces for the library to serve library activities to ensure richness and diversity;

- Made from safe materials, suitable to the conditions of each local area;

- To be reviewed, inspected, maintained, repaired or replaced promptly if there is any damage; annual inventory and assessment of use status as a basis for asset liquidation, allocating funds for repair or additional investment;

- Instructions for using the library: Use clear, concise, and easy-to-understand images, desks or diagrams, and hang them at easily seen positions.

2. Standard on specialized equipment Level 2

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a) Having sufficient specialized equipment to ensure library activities in the children's reading room, teacher reading room, library stack, circulation desk;

b) Having computers connected to the internet, printers, and audio-visual facilities to ensure library activities in children's reading rooms, teachers' reading rooms, circulation desk;

c) Having library management software that meets the requirements in Clause 4, Article 4 of this document;

d) Having other information technology equipment.

Article 8. Standards on library activities

1. Standards on library activities Level 1

a) Browse and borrow and return information resources

- The information resource browsing system is placed at the library, ensuring easy and convenient search and retrieving relevant data;

- The library circulation system is done in the form of call slips or other forms suitable to the library's operation;

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- Activities to introduce and guide the implementation of the rules and the use of the library, including: Instruct library users to comply with the rules, understand the signs and instructions; how to search, browse the catalog, select information resources, access data (for libraries with digital information resources) suitable to the level, reading needs, age and psychology of the children and the teacher's requests for care, nurturing and education of children;

- Activities to encourage reading, form and develop reading habits, including: Getting acquainted with books at the library; check out books to take home; storytelling or extracurricular programs; hold annual Vietnamese Book and Reading Culture Day activities;

- Activities to support learning and connection, including: Drawing; starting clubs and groups to share books and documents on local traditions, culture and history;

- Interactive activities and professional development for teachers, including: Introduce a list of appropriate materials by subject or topic; advise teachers in the use of information resources to design lessons;

c) Library interoperability: The preschool library shall join the library interoperability according to Article 4 of this document.

2. Standards on library activities level 2

Preschool libraries meet operation standards Level 2 as prescribed in Clause 1 of this Article and the following regulations:

a) Browse and borrow and return information resources: The information resource browsing system and the library circulation system are integrated into the library management software system;

b) Details about library activities

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- Ensure that 100% of teachers and at least 80% of children in the whole school read books at the library and check out books to take home every year;

c) Library interoperability: Implement library interoperability in the form of rotating information resources in the form of print or sharing digital information resources periodically at least once per school year.

Article 9. Standards on library management

1. Standards on library management Level 1

a) Management of Information resources; facilities; specialized equipment; library activities

- Having a plan to preserve, store, make an inventory, filter and develop information resources; a plan for management of facilities and specialized equipment; library activities approved by the principal of the preschool every year;

- Having a system of library records, books and rules to ensure the management of information resources, facilities, specialized equipment and library operations;

- Information resources are evaluated annually as a basis for the preservation, storage, inventory, filter and development of information resources. Development of information resources is carried out with forms of ordering on the market (including purchasing access rights to databases and digital information resources); information resources that are sponsored and presented by domestic and foreign organizations and individuals; open access resources and library interoperability;

- Facilities and specialized equipment are checked, maintained, repaired and replaced in a timely manner. To have annual inventory and assessment of use status as a basis for asset liquidation, to arrange funds for repair, replacement or additional investment. Library management software must meet operating and upgrading requirements in line with library operation requirements;

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b) Responsibilities of related parties

- The preschool principal is responsible for:

Promulgating documents on the management, use of libraries; system of records, books and regulations of the library. Approving the information resource management plan; plan for development of facilities and specialized equipment; financial and operational planning of the library; timetable for library activities;

Arranging full-time or part-time librarians in accordance with the established work plan and timetable;

Organizing the inspection, supervision and evaluation of library activities; reporting to the superior authority as prescribed;

- The professional group leader is responsible for: Developing a library activity plan in association with the group's general activity plan by month and school year;

- The librarian is responsible for:

Planning the preservation, archiving, inventory, filter and development of information resources according to the library operation process; repairing simple equipment, destroying broken or expired equipment;

Managing, storing and using a system of records and books to monitor the management, use and preservation of the library;

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Taking charge and coordinating with teachers in implementing library activities according to regulations; ensure compliance with requirements pertaining to safety, fire and explosion prevention during the course of activities at the library;

Making periodic and regular reports on library work;

Participating in professional learning and training;

- The teacher is responsible for:

Coordinating in building the library's activity plan by month and school year;

Taking charge and cooperating with librarians in implementing library activities;

c) The librarian:

- Having an intermediate or higher degree in information-library or equivalent major; other major with a certificate of training in professional knowledge and skills in information-library major granted by a competent authority or organization;

- The librarian is entitled to salary, benefits and job preferential policies; harmful and hazard allowance as per the law;

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- The library's annual operating budget is used to maintain and develop information resources, facilities, specialized equipment and to organize library activities. Manage and use the library's annual operating budget in accordance with law;

- The annual operating budget of the library is built based on the needs of the library, the school's capabilities and in line with the internal spending regulations of the school;

- The annual operating budget of the library is set aside from the annual regular expenditure budget of the school; revenue from library services; sources of funding, aid, donations and contributions from domestic and foreign organizations and individuals as prescribed by law and other lawful sources of income.

2. Standards on library management Level 2

Preschool libraries meet library management standards Level 2 as prescribed in Clause 1 of this Article and the following regulations:

a) Librarians work on a full-time or part-time basis as regulated by the principal of the preschool or according to the regulations on the quota of the number of people working in educational institutions. If a librarian takes multiple roles, he/she must ensure the prescribed time for the library;

b) The annual operating budget of the library must ensure at least 3% of the total annual regular expenditure budget of the school.

Chapter III

STANDARDS ON LIBRARIES OF PRIMARY SCHOOLS

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1. Information resource standards Level 1

a) Information resources must be sufficient and appropriate to ages and psychology of elementary students; meet the learning and entertainment needs of students and the teaching and research requirements of teachers; be suitable to the educational objectives and contents in the primary education program, and shall be handled according to the rules of library practices;

b) Each child has at least 03 copies of books, each teacher has at least 01 set of books by grades;

c) The requirements pertaining to information resources must be met as specified at Point c, Clause 1, Article 5 of this document.

2. Information resource standards Level 2

A primary school library is considered meeting the information resource standards Level 2 if it meets the requirements as prescribed in Clause 1 of this Article and the following requirements:

a) It has extensive information resources: expertise knowledge; methods of primary education at home and abroad; foster and improve professional qualifications for teachers and librarians; reference books by subject; printed books, pictures, photos, maps, newspapers, magazines, audio recordings, video recordings, stories, models, e-learning materials in Vietnamese, foreign languages or ethnic languages (if any); Braille books for students with disabilities (if any);

b) Each student has at least 04 copies of books; 05 titles of newspapers and magazines, each title has at least 03 copies;

c) The archive of information resources is shown through an electronic index instead of the traditional one.  Ensure that 25% of the library's information resources are e-learning materials.

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1. Facilities standards Level 1

a) The primary school library is located in an area convenient for children's access and use, especially for children with disabilities; it is prioritized to be arranged on the first floor (ground floor) near the classrooms;

b) The library area is determined for 30% to 50% of the total number of students in the whole school and must ensure the minimum area of 0.60 m2/student. The total area of the library is not less than 54 m2 (excluding open space);

c) The functional zones of the library can be arranged in one room or arranged in separate and adjacent rooms. The area of the library's functional zones is specified as follows:

- The reading space has at least one reading room for students and teachers. Open spaces are arranged around or outside the library, sufficiently cool, quiet, safe and convenient for library users and far away from areas exposed to pollution;

- The library stack must have enough area to store information resources, it can be arranged in a separate room or arranged in the reading room and in open spaces, ensuring the management, in accordance with the characteristics of each type of information resource;

- The circulation desk is located in a separate or the same place with the reading room;

d) The technical requirements must be met as specified at Point d, Clause 1, Article 6 of this document.

2. Facilities standards Level 2

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a) Having a reading room for students with at least 35 seats, a reading room for teachers with at least 20 seats, ensuring that the area of one seat in the reading room is not less than 2.4 m2/seat;

b) With regard to the library stack, it must be 2.5 m2/1000 units of information resource for a closed-stack area; and 4.5 m2/1000 units of information resources for an open-stack area;

c) The circulation desk is not less than 06 m2/librarian.

Article 12. Standards on specialized equipment

1. Standard on specialized equipment Level 1

a) Have enough specialized equipment, including: Cabinets, shelves, bookshelves, desks and chairs for students; desks and chairs for teachers; desks, chairs, cabinets for librarians; a cabinet or box of catalogs, catalogs, book introductions; manuals for libraries and other equipment;

b) The requirements for specialized equipment must be suitable for the age group of primary school students and specified at Point b, Clause 1, Article 7 of this document.

2. Standard on specialized equipment Level 2

A primary school library is considered meeting the specialized equipment standards Level 2 if it meets the requirements as prescribed in clause 1 of this Article and the following requirements:

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b) Having computers connected to the internet, printers, and audio-visual facilities, equipment to digitize information resources to ensure library activities in students’ reading rooms, teachers' reading rooms, circulation desk;

c) Having library management software that meets the requirements in Clause 4, Article 4 of this document;

d) Having other information technology equipment.

Article 13. Standards on library activities

1. Standards on library activities level 1

a) Browse and borrow and return information resources

- The information resource browsing system is placed at the library, ensuring easy and convenient search and retrieving relevant data;

- The library circulation system is done in the form of call slips or other forms suitable to the library's operation;

b) Details about library activities

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- Activities to encourage reading, form and develop reading habits, including: Reading at the library, open space and checking out books to take home; organize reading lessons at the library in different forms, flexibly arrange them in the timetable or integrate them in other educational activities; organize lessons at the library according to each subject, educational activity or interdisciplinary; organize reading days, reading weeks, reading by topics, book-telling contest, writing about books; organize annual Vietnamese Book and Reading Culture Day activities;

- Activities to support learning and connection, including: Look up by subject; write, draw, interact with authors, artists, guests in the field of children's books; team work; interactions between classes; start clubs and groups to share books and documents on local traditions, culture and history;

- Interactive activities and professional development for teachers, including: Introduce a list of appropriate materials by subject or topic; advise teachers in the use of information resources to design lessons;

c) Library interoperability: The primary school library shall join the library interoperability according to Article 4 of this document.

2. Standards on library activities level 2

Primary school libraries meet operation standards Level 2 as prescribed in Clause 1 of this Article and the following regulations:

a) Browse and borrow and return information resources: The information resource browsing system and the library circulation system are integrated into the library management software system;

b) Details about library activities:

- Reading class activities at the library must ensure at least 02 periods/semester/class, with the content prescribed by the principal of the primary school in accordance with the educational program;

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- Ensure that 100% of teachers and at least 80% of students in the whole school read books at the library and check out books to take home every year;

c) Library interoperability: Implement library interoperability in the form of rotating information resources in the form of print or sharing digital information resources periodically at least once per school year.

Article 14. Standards on library management

1. Standards on library management Level 1

a) Management of Information resources; facilities; specialized equipment; library activities

- Having a plan to preserve, store, make an inventory, filter and develop information resources; a plan for management of facilities and specialized equipment; library activities approved by the principal of the primary school every year;

- Having a system of library records, books and rules to ensure the management of information resources, facilities, specialized equipment and library operations;

- Information resources are evaluated annually as a basis for the preservation, storage, inventory, filter and development of information resources. Development of information resources is carried out with forms of ordering on the market (including purchasing access rights to databases and digital information resources); information resources that are sponsored and presented by domestic and foreign organizations and individuals; open access resources and library interoperability;

- Facilities and specialized equipment are checked, maintained, repaired and replaced in a timely manner. To have annual inventory and assessment of use status as a basis for asset liquidation, to arrange funds for repair, replacement or additional investment. Library management software must meet operating and upgrading requirements in line with library operation requirements;

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b) Responsibilities of related parties

- The primary school principal is responsible for:

Promulgating documents on the management, use of libraries; system of records, books and regulations of the library. Approving the information resource management plan; plan for development of facilities and specialized equipment; financial and operational planning of the library; timetable for library activities;

Arranging full-time or part-time librarians in accordance with the established work plan and timetable;

Organizing the inspection, supervision and evaluation of library activities; reporting to the superior authority as prescribed;

- The professional group leader is responsible for: Developing a library activity plan in association with the group's general activity plan by week, month and school year;

- The librarian is responsible for:

Planning the preservation, archiving, inventory, filter and development of information resources according to the library operation process; repairing simple equipment, destroying broken or expired equipment;

Managing, storing and using a system of records and books to monitor the management, use and preservation of the library;

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Taking charge and coordinating with teachers in implementing library activities according to regulations; ensure compliance with requirements pertaining to safety, fire and explosion prevention during the course of activities at the library;

Developing content and organizing reading lessons at the library; preparing information resources and specialized equipment required by each field of primary education using reading lessons at the library;

Making periodic and regular reports on library work;

Participating in professional learning and training;

- The teacher is responsible for:

Coordinating in building the library's activity plan by week, month, semester and school year;

Taking charge and cooperating with librarians in implementing library activities;

Developing content and organizing reading lessons at the library; preparing information resources and specialized equipment required by each field of primary education using reading lessons at the library;

c) The librarian is responsible for:

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- The librarian is entitled to salary, benefits and job preferential policies; harmful and hazard allowance as per the law;

d) Operating budget

- The library's annual operating budget is used to maintain and develop information resources, facilities, specialized equipment and to organize library activities. Manage and use the library's annual operating budget in accordance with law;

- The annual operating budget of the library is built based on the needs of the library, the school's capabilities and in line with the internal spending regulations of the school;

- The annual operating budget of the library is set aside from the annual regular expenditure budget of the school; revenue from library services; sources of funding, aid, donations and contributions from domestic and foreign organizations and individuals as prescribed by law and other lawful sources of income.

2. Standards on library management Level 2

Primary school libraries meet operation standards Level 2 as prescribed in Clause 1 of this Article and the following regulations:

a) Librarians work on a full-time or part-time basis as regulated by the principal of the preschool or according to the regulations on the quota of the number of people working in educational institutions. If a librarian takes multiple roles, he/she must ensure the prescribed time for the library;

b) The annual operating budget of the library must ensure at least 3% of the total annual regular expenditure budget of the school.

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STANDARDS ON LIBRARIES OF SECONDARY SCHOOLS

Article 15. Standards on information resources

1. Information resource standards Level 1

a) Information resources must be sufficient and appropriate to ages and psychology of secondary students; meet the learning and entertainment needs of students and the teaching and research requirements of teachers; be suitable to the educational objectives and contents in the primary education program, and shall be handled according to the rules of library practices;

b) Lower secondary schools: Each student has at least 04 copies of books, each teacher has at least 01 set of books by subject;

Upper secondary schools: Each student has at least 05 copies of books, each teacher has at least 01 set of books by subject;

c) The requirements pertaining to information resources must be met as specified at Point c, Clause 1, Article 5 of this document.

2. Information resource standards Level 2

A secondary school library is considered meeting the information resource standards Level 2 if it meets the requirements as prescribed in Clause 1 of this Article and the following requirements:

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b) Lower secondary schools: Each student has at least 05 copies of books; 06 titles of newspapers and magazines, each title has at least 03 copies;

Upper secondary schools: Each student has at least 06 copies of books; 06 titles of newspapers and magazines, each title has at least 03 copies;

c) The archive of information resources is shown through an electronic index instead of the traditional one.  Ensure that 35% of the library's information resources are e-learning materials.

Article 16. Standards on facilities

1. Facilities standards Level 1

a) The secondary school library is located in an area convenient for student’s access and use, especially for students with disabilities; it is prioritized to be arranged on the first floor (ground floor) near the classrooms;

b) The library area is determined for 30% to 50% of the total number of students in the whole school and must ensure the minimum area of 0.60 m2/student. The total area of the library is not less than 60 m2 (excluding open space);

c) The functional areas of the library can be arranged in one room or arranged in separate and adjacent rooms. The area of the library's functional zones is specified as follows:

- The reading space has at least one reading room for students and teachers. Open spaces are arranged around or outside the library, sufficiently cool, quiet, safe and convenient for library users and far away from areas exposed to pollution;

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- The circulation desk is located in a separate or the same place with the reading room;

d) The technical requirements must be met as specified at Point d, Clause 1, Article 6 of this document.

2. Facilities standards Level 2

Secondary school libraries meet physical facilities standards Level 2 as prescribed in Clause 1 of this Article and the following regulations:

a) Having a reading room for students with at least 45 seats, a reading room for teachers with at least 20 seats, ensuring that the area of one seat in the reading room is not less than 2.4 m2/seat;

b) With regard to the library stack, it must be 2.5 m2/1000 units of information resource for a closed-stack area; and 4.5 m2/1000 units of information resources for an open-stack area;

c) The circulation desk is not less than 06 m2/librarian.

Article 17. Standards on specialized equipment

1. Standard on specialized equipment Level 1

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b) The requirements for specialized equipment must be suitable for the age group of secondary school students and specified at Point b, Clause 1, Article 7 of this document.

2. Standard on specialized equipment Level 2

A secondary school library is considered meeting the specialized equipment standards Level 2 if it meets the requirements as prescribed in clause 1 of this Article and the following requirements:

a) Having sufficient specialized equipment to ensure library activities in the students’ reading room, teacher’s reading room, library stack, circulation desk;

b) Having computers connected to the internet, printers, and audio-visual facilities, equipment to digitize information resources to ensure library activities in students’ reading rooms, teachers' reading rooms, circulation desk;

c) Having library management software that meets the requirements in Clause 4, Article 4 of this document;

d) Having other information technology equipment.

Article 18. Standards on library activities

1. Standards on library activities level 1

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- The information resource browsing system is placed at the library, ensuring easy and convenient search and retrieving relevant data;

- The library circulation system is done in the form of call slips or other forms suitable to the library's operation;

b) Details about library activities

- Activities to introduce and guide the implementation of the rules and the use of the library, including: Instruct library users to comply with the rules, understand the signs and instructions; how to search, browse the catalog, select information resources, access data (for libraries with digital information resources) suitable to the level, reading needs, age and psychology of the students and the teacher's requests for teaching and study;

- Activities to encourage reading, form and develop reading habits, including: Reading at the library, open space and checking out books to take home; organize reading lessons at the library in different forms, flexibly arrange them in the timetable or integrate them in other educational activities; organize lessons at the library according to each subject, educational activity or interdisciplinary; organize reading days, reading weeks, reading by topics, book-telling contest, writing about books; organize annual Vietnamese Book and Reading Culture Day activities;

- Activities to support learning and connection, including: Look up by subject; write, draw, self-make books, make books with authors, artists, guests in the field of teenager’s books; team work; interactions between grades; start clubs and groups to share books and documents on local traditions, culture and history;

- Interactive activities and professional development for teachers, including: Introduce a list of appropriate materials by subject or topic; advise teachers in the use of information resources to design lessons;

c) Library interoperability: The secondary school library shall join the library interoperability according to Article 4 of this document.

2. Standards on library activities level 2

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a) Browse and borrow and return information resources: The information resource browsing system and the library circulation system are integrated into the library management software system;

b) Details about library activities:

- Reading class activities at the library must ensure at least 03 periods/semester/class, with the content prescribed by the principal of the secondary school in accordance with the educational program;

- Classroom activities at the library must ensure at least 01 period/semester/subject or interdisciplinary as prescribed by the principal of the secondary school in accordance with the educational program;

- Ensure that 100% of teachers and at least 80% of students in the whole school read books at the library and check out books to take home every year;

c) Library interoperability: Implement library interoperability in the form of rotating information resources in the form of print or sharing digital information resources periodically at least once per school year.

Article 19. Standards on library management

1. Standards on library management Level 1

a) Management of Information resources; facilities; specialized equipment; library activities

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- Having a system of library records, books and rules to ensure the management of information resources, facilities, specialized equipment and library operations;

- Information resources are evaluated annually as a basis for the preservation, storage, inventory, filter and development of information resources. Development of information resources is carried out with forms of ordering on the market (including purchasing access rights to databases and digital information resources); information resources that are sponsored and presented by domestic and foreign organizations and individuals; open access resources and library interoperability;

- Facilities and specialized equipment are checked, maintained, repaired and replaced in a timely manner. To have annual inventory and assessment of use status as a basis for asset liquidation, to arrange funds for repair, replacement or additional investment. Library management software must meet operating and upgrading requirements in line with library operation requirements;

- Library activities are disseminated to library users; and held according to the approved annual plan for evaluation of library operation efficiency;

b) Responsibilities of related parties

- A secondary school principal is responsible for:

Promulgating documents on the management, use of libraries; system of records, books and regulations of the library. Approving the information resource management plan; plan for development of facilities and specialized equipment; financial and operational planning of the library; timetable for library activities;

Arranging full-time or part-time librarians in accordance with the established work plan and timetable;

Organizing the inspection, supervision and evaluation of library activities; reporting to the superior authority as prescribed;

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- The librarian is responsible for:

Planning the preservation, archiving, inventory, filter and development of information resources according to the library operation process; repairing simple equipment, destroying broken or expired equipment;

Managing, storing and using a system of records and books to monitor the management, use and preservation of the library;

Coordinating in building the library's activity plan by week, month and school year;

Taking charge and coordinating with teachers in implementing library activities according to regulations; ensure compliance with requirements pertaining to safety, fire and explosion prevention during the course of activities at the library;

Developing content and organizing reading lessons at the library; preparing information resources and specialized equipment required by each field of secondary education using reading lessons at the library;

Making periodic and regular reports on library work;

Participating in professional learning and training;

- The teacher is responsible for:

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Taking charge and cooperating with librarians in implementing library activities;

Developing content and organizing reading lessons at the library; preparing information resources and specialized equipment required by each field of primary education using reading lessons at the library;

c) The librarian is responsible for:

- Having an intermediate or higher degree in information-library or equivalent majors; other majors with certificates of training in professional knowledge and skills in information-library major granted by competent authorities or organizations;

- The librarian is entitled to salary, benefits and job preferential policies; harmful and hazard allowance as per the law;

d) Operating budget

- The library's annual operating budget is used to maintain and develop information resources, facilities, specialized equipment and to organize library activities. Manage and use the library's annual operating budget in accordance with law;

- The annual operating budget of the library is built based on the needs of the library, the school's capabilities and in line with the internal spending regulations of the school;

- The annual operating budget of the library is set aside from the annual regular expenditure budget of the school; revenue from library services; sources of funding, aid, donations and contributions from domestic and foreign organizations and individuals as prescribed by law and other lawful sources of income.

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Secondary school libraries meet operation standards Level 2 as prescribed in Clause 1 of this Article and the following regulations:

a) Librarians work on a full-time or part-time basis as regulated by the principal of the secondary school or according to the regulations on the quota of the number of people working in educational institutions. If a librarian takes multiple roles, he/she must ensure the prescribed time for the library;

b) The annual operating budget of the library must ensure at least 3% of the total annual regular expenditure budget of the school.

Chapter V

STANDARDS FOR LIBRARIES OF MULTI-LEVEL SCHOOLS

Article 20. Standards on information resources

1. Information resource standards Level 1

Applied according to the information resource standards Level 1 of each level of education in this document.

2. Information resource standards Level 2

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Article 21. Standards on facilities

1. Facilities standards Level 1

Apply according to the facilities standards Level 1 of the highest level of education in this document.

2. Facilities standards Level 2

The multi-level school library that meet the Standard on Level 2 facilities of the highest level of education in this document and the following regulations:

a) Reading room for students and teachers must meet the quota for each level of education;

b) The reading space is arranged in separate subdivisions for each school level.

Article 22. Standards on specialized equipment

1. Standard on specialized equipment Level 1

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2. Standard on specialized equipment Level 2

The multi-level school library that meets the Level 2 specialized equipment standards shall apply the information resource standards Level 2 on each level of education in this document.

Article 23. Standards on library activities

1. Standards on library activities level 1

Apply according to the library operation standards Level 1 of the highest level of education in this document.

2. Standards on library activities level 2

The multi-level school library that meets the Level 2 library operation standards shall apply the library operation standards Level 2 on each level of education in this document.

Article 24. Standards on library management

1. Standards on library management Level 1

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2. Standards on library management Level 2

The multi-level school library that meets the Level 2 library management standards shall apply the library management standards Level 2 on each level of education in this document.

Chapter VI

IMPLEMENTATION

Article 25. Library evaluation

1. Library evaluation principles

a) Ensure objectivity, accuracy, truthfulness, publicity, transparency and equality in evaluating libraries of preschools, primary schools, secondary schools and multi-level schools through statistics; calculation and collection of data at libraries;

b) Periodic assessment at the end of the school year.

2. Library evaluation levels

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All standards: Information resources, facilities, specialized equipment, library operations, library management must meet Level 1 standards in this document;

b) Libraries meeting standards Level 2

All standards: Information resources, facilities, specialized equipment, library operations, library management must meet Level 2 standards in this document;

3. Library’s self-assessment

a) Report on self-assessment of library activities of preschools, primary schools, lower secondary schools and multi-level schools (the highest level is lower secondary school) shall be made by librarians, checked and approved by the principal and sent to the Department of Education and Training the application for appraisal and recognition;

b) Report on self-assessment of library activities of upper secondary schools and multi-level schools (the highest level is upper secondary school) shall be made by librarians, checked and approved by the principal and sent to the Department of Education and Training the application for appraisal and recognition;

c) The library self-assesses its activities annually at the end of the school year according to this document and sends a report on the results of self-assessment to the education authority within 60 days after the end of the school year.

4. Library evaluation and recognition

a) The education authority shall evaluate and recognize the library meeting the standard level by one or the following methods:

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- Directly evaluate activities at the library;

- Online through data processing software system;

b) Evaluation and recognition of libraries of preschools, primary schools, lower secondary schools and multi-level schools (the highest level is lower secondary school) shall be conducted by the Department of Education and Training;

c) Evaluation and recognition of libraries of upper secondary schools and multi-level schools (the highest level is upper secondary school) shall be conducted by the Department of Education and Training;

d) The library evaluation and recognition cycle is 5 years.

5. Library evaluation results are used for educational quality assessment and national standard recognition of preschools, primary schools, and secondary schools, multi-level schools and other activities as prescribed by law.

Article 26. Responsibilities of education authority and educational institutions

1. Responsibilities of the Department of Education and Training

a) Advise the People's Committee of the province to invest in building or renovating the library of upper secondary schools and multi-level schools (the highest level is upper secondary school) to ensure that they meet the standards promulgated in this document;

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c) Report on the management and use of libraries of preschools, primary schools, secondary schools and multi-level schools to the People's Committee of province and the Ministry of Education and Training;

d) Take charge and direct the implementation of library interoperability between libraries of upper secondary schools and multi-level schools (the highest level is upper secondary school); coordinate with the provincial library authorities to organize the implementation of library interoperability between the libraries of upper secondary schools and multi-level schools (the highest level is high school) and provincial libraries;

dd) Direct, inspect and supervise education and training departments, upper secondary schools, multi-level schools (the highest level is upper secondary school) in managing and using the libraries according to regulations.

2. Responsibilities of the Division of Education and Training

a) Advise the People's Committee of the district to invest in building or renovating the library of preschools, primary schools, lower secondary schools and multi-level schools (the highest level is lower secondary school) to ensure that they meet the standards promulgated in this document;

b) Organize the evaluation and recognition of libraries of preschools, primary schools, lower secondary schools and multi-level schools (the highest level is lower secondary school) according to the standards promulgated in this document;

c) Report on the management and use of libraries of preschools, primary schools, lower secondary schools and multi-level schools (the highest level is lower secondary school) to the People's Committee of district and the Department of Education and Training;

d) Take charge and direct the implementation of library interoperability between libraries of preschools, primary schools, lower secondary schools and multi-level schools (the highest level is lower secondary school); coordinate with the library authorities of communes and districts to organize the implementation of library interoperability between the libraries of preschools, primary schools, lower secondary schools and multi-level schools (the highest level is lower secondary school)and libraries of communes, districts;

dd) Direct, inspect and supervise preschools, primary schools, lower secondary schools and multi-level schools (the highest level is lower secondary school) in managing and using the libraries according to regulations.

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a) Advise the competent authorities to make investment plans to build or renovate libraries for preschools, primary schools, secondary schools and multi-level schools to ensure that they meet the standards promulgated in this document;

b) Annually organize self-assessment of library activities according to the standards promulgated in this document and request the superior education authority to evaluate and recognize the library;

c) Report on the management and use of the library by the superior education authority;

d) Initiate the library interoperability implementation according to regulations;

dd) Organize the management and use of the library in accordance with regulations.

Article 27. Transitional provisions

1. As for preschool libraries that conduct educational quality evaluation and recognition of schools meeting national standards, this document shall be applied after 05 years from the effective date of this document.

2. As for libraries of primary, secondary and multi-level schools that have been certified for educational quality evaluation and recognized as meeting national standards before the effective date of this document will continue to be recognized by existing level; the re-recognition of the same level or recognition of higher level shall comply with the provisions of this document.

3. As for investment projects on new construction or renovation of libraries of preschools, primary schools, secondary schools and multi-level schools, whose investment policies have already been approved or allowed before this document takes effect, the implementation will continue according to the approved contents./.