To:
- Social security agencies of provinces and
central-affiliated cities
- Affiliates of Vietnam Social Security.
To implement the Resolution No. 68/NQ-CP dated July
1, 2021 of the Government on implementation of certain policies to support
employees and employers in difficulty due to the COVID-19 pandemic; Decision
No. 23/2021/QD-TTg of the Prime Minister on implementation of certain policies
to support employees and employers in difficulty due to the COVID-19 pandemic
(Decision No. 23/2021/QD-TTg), Vietnam Social Security (VSS) requests
affiliates of VSS, Social security agencies of provinces and central-affiliated
cities to do the following:
I. PROCEDURES
1. Suspension of contributions to
the retirement and survivorship fund as prescribed in Chapter I Decision No.
23/2021/QD-TTg
1.1. Guidelines for employers: The employer shall
fill in Form No. 01 issued together with Decision No. 23/2021/QD-TTg, send it
to the social security agency in charge of electronic collection of social insurance
contributions or VSS Portal or National Public Service Portal. If the
e-collection of social insurance contributions is not available, a physical
application shall be submitted.
1.2. Social security agency:
a) Division of receiving application and giving
processing result:
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- Receive the processing result from the
Department/Division of Collection Management to return it to the employer:
+ Decision on suspension of contributions to the
retirement and survivorship fund to the employer.
+ The application is unqualified for suspension of
contributions as prescribed.
b) Department/Division of Collection Management:
- Settle suspension of contributions to the
retirement and survivorship fund as prescribed, ensure that qualified employers
have fully made social insurance contributions until April, 2021 as per the
Resolution No. 68/NQ-CP of the Government and the Decision No. 23/2021/QD-TTg.
Request the Director to issue the decision on suspension of contributions to
the retirement and survivorship fund (Form No. 01 enclosed). In case of
unqualified applications, specify reasons for rejection and forward them to the
Division of receiving application and giving processing result to return them
to employers.
- Update processing results on the management
software.
c) Processing time limit: within 4 working days of
receiving the application.
2. Confirmation of the list of employees
attending training as prescribed in Chapter III of Decision No. 23/2021/QD-TTg
2.1. Guidelines for employers: The employer shall
fill in Appendix I of Form No. 02 issued together with Decision No.
23/2021/QD-TTg, send it to the social security agency in charge of electronic
collection of social insurance contributions or VSS Portal or National Public
Service Portal. If the e-collection of social insurance contributions is not
available, a physical form shall be submitted.
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a) Division of receiving application and giving
processing result:
- Receive applications from employers, forward them
to Department/Division of Collection Management (via electronic transaction).
- Receive the processing result from
Department/Division of Collection Management to return it to the employer:
If the employer so requests, convert the electronic
form (Appendix I) into a physical form and send it to the employer.
b) Department/Division of Collection Management:
- Collate the entries made on the Appendix I with
the data about collection. If the entries about the list of employees and
contribution period of unemployment insurance match with those in the data of
collection, submit them to the Director for confirmation.
In case of mismatch, specify reasons for rejection
and forward it to the Division of receiving application and giving processing
result to return it to the employer.
- Forward the processing result to the Division of
receiving application and giving processing result to return it to the
employer.
c) Processing time limit: within 2 working days of
receiving the complete application.
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3.1. Division of receiving application and giving
processing result: Receive decisions on supports for training, retraining and
skill enhancement for job retention (including the decision, plan for supports
for training, and list of employees attending training enclosed with the plan);
decisions on revocation of financial support for training, retraining, and
skill enhancement for job retention (hereinafter referred to as training
support) from Department of Labor, War Invalids and Social Affairs and forward
them to Department of Social Insurance Benefit.
3.2. Department of Social Insurance Benefit:
- Receive decisions on training support form No.
04a as prescribed in Decision No. 23/2021/QD-TTg; decisions on revocation of
training support form No. 04b as prescribed in Decision No. 23/2021/QD-TTg from
Division of receiving application and giving processing result.
- Regarding decisions on training support:
+ Update entries of decisions on training support
to the System to make Schedule of training support using form No. C93A-HD,
submit it to the Director of provincial social security for appending the digital
signature, forward 1 copy to the Department of Plan and Finance.
+ Processing time limit: Within the day of receipt
of the decision on training support from the Department of Labor, War Invalids
and Social Affairs or no later than the beginning of the following working day.
- Regarding decisions on revocation of training
support: Update entries of decisions on revocation of training support to
the System for monitoring and speeding up the revocation of financial support;
forward the decisions on revocation of training support and data about the
revocation to the Department of Plan and Finance.
- Take charge and cooperate with the Department of
Plan and Finance in collating the data and reports on disbursement and
revocation of training supports as prescribed.
3.3. Department of Plan and Finance:
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- Pursuant to the decision on revocation of
training support made by Department of Labor, War Invalids and Social Affairs forwarded
by Department of Social Insurance Benefit, monitor and speed up the revocation
of the mentioned financial support and transfer it to VSS so as to reimburse it
to the unemployment insurance fund.
3.4. Attached forms:
- Form No. 93A-HD: Schedule of supports for
training, retraining and skill enhancement for job retention (for disbursement
as specified in Decision No. 23/2021/QD-TTg).
- Form No. 27A-HSB: Report on disbursement of
training supports as prescribed in Decision No. 23/2021/QD-TTg.
- Form No. 28-HSB: Management of beneficiaries of
training supports as prescribed in Decision No. 23/2021/QD-TTg.
4. Confirmation of the list of
employees on suspension of employment contract, unpaid leave (Form No. 05); the
list of furloughed employees (Form No. 06); the list of employees (Forms No.
13a, 13b, 13c) as prescribed in Chapter IV, Chapter V, Chapter X of Decision
No. 23/2021/QD-TTg.
4.1. Guidelines for employers: The employer shall
fill in the form mentioned above and send it to the social security agency in
charge of electronic collection of social insurance contributions or VSS Portal
or National Public Service Portal. If the e-collection of social insurance
contributions is not available, a physical form shall be submitted.
4.2. Social security agency:
a) Division of receiving application and giving
processing result:
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- Receive the processing result from
Department/Division of Collection Management to return it to the employer:
b) Department/Division of Collection Management:
- Collate the entries made on the form with the
data about collection. In case of match, submit it to the Director for
confirmation.
In case of mismatch, specify reasons for rejection
and forward it to the Division of receiving application and giving processing
result to return it to the employer.
- Forward the processing result to the Division of
receiving application and giving processing result to return it to the
employer.
c) Processing time limit: within 2 working days of
receiving the valid and complete application.
5. Processing applications for reduction in
contributions to occupational accident or disease fund as prescribed in Chapter
I of Decision No.
23/2021/QD-TTg
5.1. Every month, Department/Division of Collection
Management shall determine employers eligible for reduction in contributions as
prescribed in Article 1 of Decision No. 23/2021/QD-TTg, and then adjust the
rate to 0% of the payroll as the basis for social insurance contributions as
prescribed.
5.2. Make a notice of reduction in contributions to
occupational accident or disease fund (Form No. 02 attached) and send it to the
Division of receiving application and giving processing result to return it to
the employer.
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Heads of VSS affiliates. Directors of social
security of central-affiliated cities and provinces shall, within their
functions and duties, initiate the Resolution No. 68/NQ-CP, Decision No. 23/2021/QD-TTg
and this Official Dispatch and be held accountable to the General Director for
the implementation thereof.
1. VSS affiliates
1.1. Collection Management Board - Book, Card:
Take charge and cooperate with relevant units in
inspecting, urging and guiding the implementation. Send consolidated reports on
implementation results according to regulations (Form No. 03/NQ68-TST).
1.2. Social Insurance Policy Implementation Board:
a) Coordinate with the Department of Finance and
Accounting in summarizing estimates of the number of people and employers
entitled to the training supports.
b) Summarize reports on problems faced by social
insurance agencies of provinces and cities in the process of implementation,
provide timely guidelines.
1.3. Department of Finance and Accounting:
a) Aggregate estimates of financial supports for
training, retraining and skill enhancement for job retention (for disbursement
as specified in Decision No. 23/2021/QD-TTg as prescribed and send reports.
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c) In the following months, based on the
disbursement results of the previous month, request the industry leaders to
plan out advance funds for the following month.
1.4. Center of Information and Technology:
Promptly improve practices software to meet the
implementation of policies to support employees and employers and the
management, synthesis, statistics and reports according to the instructions in
this Official Dispatch.
1.5. Media Center:
Provide timely and complete information on the
implementation of policies to support employees and employers by through the
mass media.
1.6. Customer service and support center:
Receive and promptly advise, guide and answer
inquiries of employees and employers. On a weekly basis, consolidate
problems and send them to the Collection Management Board - Book and Card for
consolidation and reporting.
1.7. Human Resources Department:
Coordinate with the Collections Management Board -
Book, Card and relevant units to monitor, urge and evaluate the performance
results, propose rewards for outstanding groups and individuals; consider
responsibilities, propose discipline to groups and individuals that have made
errors during the implementation.
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2.1. Promptly settle occupational accident and
disease insurance benefits during the period of applying the 0% contribution to
the occupational accident and disease fund according to the provisions of
Article 2 of Decision No. 23/2021/QD - TTg.
2.2. Instruct units to declare and update business
codes (attached appendix) into the management software.
2.3. Develop estimates for training support for the
last 6 months of 2021 and send it to VSS before July 30, 2021.
2.4. Receive and promptly handle complaints from
employees and employers about the situation of vocational training for
employees as prescribed.
2.5. Reports to VSS:
a) Send reports using Form No. 01/NQ68-TST, Form
No. 02/NQ68-TST (via the Collection Management Board - Book and Card).
b) Before the 22nd of every month, send reports on
disbursement and revocation of training supports using Form No. 27-HSB (via the
Social Insurance Policy Implementation Board).
c) Add the item of supports for training,
retraining and skill enhancement for job retention according to Decision No.
23/2021/QD-TTg into Form No. 4-CBH (Decision No. 166/QD-BHXH) and send reports
within the stipulated time.
Request VSS affiliates, Social Security of
provinces and central-affiliated cities to strictly implement this Official
Dispatch. Difficulties which may arise in connection with the
implementation should be reported to VSS for consideration./.
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PP. GENERAL
DIRECTOR
DEPUTY GENERAL DIRECTOR
Tran Dinh Lieu