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MINISTRY OF
PLANNING AND INVESTMENT
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THE SOCIALIST REPUBLIC OF VIETNAM
Independence– Freedom – Happiness
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No.11/2010/TT-BKH
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Hanoi, May 27, 2010
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CIRCULAR
REGULATING
IN DETAILS ON COMPETITIVE OFFER
Pursuant to the Procurement Law No.61/2005/QH11
dated November 29, 2005;
Pursuant to the Law amending and
supplementing some Articles of the laws relating to basic construction
investment No.38/2009/QH12 dated June 19, 2009;
Pursuant to the Decree No.85/2009/ND-CP dated
October 15, 2009 of the Government guiding the implementation of the Law on Procurement
and selection of construction contractors under the Construction Law;
Pursuant to the Decree No.116/2008/ND-CP dated
November 14, 2008 of the Government regulating functions, duties, powers and
organizational structure of Ministry of Planning and Investment,
The Ministry of Planning and Investment
specifies the competitive offer as follows:
Article
1. Scope of governing
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- There is a bid
package value less than two billion;
- As a common type of
goods (with many users and supply source to be ensured, stable), available on
the market (the goods are delivered immediately upon demand without going
through the order for design, processing, fabrication, production), with
technical characteristics to be standardized (by Vietnam standards, basic
standards, international standards or foreign standards) and similar in quality
(be able to replace each other by the same technical features, usability and
other features).
Article
2. Subjects of application
Domestic organizations
or individuals applying the form of competitive offer to procure goods.
Article
3. Document Forms requesting for competitive offer
1. The document forms
requesting for competitive offer issued together with this Circular
apply to form of domestic competitive offer. In case of application of the form
of international competitive offer, contents prescribed in this form may be
amended and supplemented accordingly.
2. For goods
procurement bid packages under the ODA-funded projects, the cases approved by
the sponsors shall comply with these forms or they may be modified, added some
contents in accordance with provisions on bidding in the treaties in which the
socialist Republic of Vietnam is a member or the international agreement which has
signed by the agency or organization authorized by the Socialist Republic of
Vietnam.
3. The document forms
requesting for competitive offer issued together with this Circular include:
- Document form
requesting for competitive offer (Form A) applying to the bid packages with
value at 500 million VND to less than 2 billion VND;
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In these forms, the words
in italic are the contents as a guide, illustration and will be
specified by users based on the size and nature of the bid package. In case of
amendments, addition to the part in normal in these forms, the organizations
and individuals document for competitive offer must explain in writing and
ensure not contrary to the provisions of the legislation on bidding; investors
must take responsibility before law for the amendments and supplements.
Article
4. Organization of implementation
1. This Circular
takes effect as from August 01, 2010.
2. The ministries,
ministerial-level agencies, Governmental agencies, other central agencies, the
People's Committees at all levels, concerned organizations and individuals
shall implement this Circular.
3. During the execution,
if any problems arise, the ministries, ministerial-level agencies, Governmental
agencies, other central agencies, the People's Committees at all levels and concerned
organizations and individuals shall send comments to the Ministry of Planning
and Investment for timely review and revision.
MINISTER
Vo Hong Phuc
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FORM A
DOCUMENT FORM REQUESTING
FOR COMPETITIVE OFFER
(Issued together with Circular No.11/2010/TT-BKH dated May 27, 2010 the
Ministry of Planning and Investment)
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DOCUMENTS REQUESTING
FOR COMPETITIVE OFFER
(Name of bid package)
(Name of project)
(Name of investor)
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Legal
representative of consultant making requesting documents (if any)
[Name, title, signature and seal]
____, day ___ month
___ year ____
Legal
representative of bid inviter
[Name,
title, signature and seal]
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TABLE OF CONTENTS
Abbreviated terms ...............................................................................................................
A. Instructions to bidders.....................................................................................................
B. Technical requirements and evaluation
criteria................................................................
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Form No.1. The tender application..........................................................................................
Form No.2. Power of Attorney................................................................................................
Form No.3. Partnership agreement..........................................................................................
Form No.4. Price list .............................................................................................................
D. The draft contract. ...........................................................................................................
ABBREVIATED TERMS
HSYC
Documents requesting for competitive offer
HSDX
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Amended law
the Law amending and supplementing some
Articles of the laws relating to basic construction investment
No.38/2009/QH12 dated June 19, 2009
Decree 85/CP
Decree No.85/2009/ND-CP dated October 15,
2009 of the Government guiding the implementation of the Law on Procurement
and selection of construction contractors under the Construction Law
VND
Vietnam dong
A.
INSTRUCTIONS TO BIDDERS
Section
1. Contents of the bid package
The bid inviter shall
invite the bidders to participate in competitive offer for the package _______ [Insert
name of the bid package according to the approved procurement plan](1)
under the project ______________ [Insert name of the approved project].
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Scope of supply
includes ___________ [state requirements on quantity/scope of supply of
goods](2)
Section
3. Time limit for providing goods
The time limit for
supply of goods is within _______ days [state number of days] days after
the contract takes effect.
Section
4. Content of HSDX
1. HSDX well as all
texts and documents exchanged between the bid inviter and contractors related
to competitive offer must be written in Vietnamese.
2. HSDX prepared by
the contractor including the following contents:
- Documents proving
the validity of the contractors (certificates of business registration,
investment certificates issued under the provisions of law or the establishment
decision for the organizations having no business registration);
- The tender
application in Form No.1, Part C;
- The price list in
Form No.4, Part C;
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- Other documents (if
any).
Section
5. Tender application
Tender application
is fully recorded in Form No.1, Part C, signed by the legal representative
of the contractor (the legal representative of the contractor or authorized
person accompanied with a duly letter of attorney in Form No.2, Part C).
Section
6. Offer price(3)
1. Offer price is the
price stated in the tender application by the contractor after deducting the
discount (if any). The offer price must include all expenses necessary to carry
the bid package on the basis of HSYC requirements. The offer price is offered
in the currency of Vietnam
2. In case the
contractor has letter of discount, it may be submitted together with HSDX or
may be submitted separately but must ensure that the bid inviter is received
before the deadline of HSDX submission. Where the letter of discount is
submitted with together HSDX, the contractor shall notify the bid inviter before
the deadline of HSDX submission or it must have a list of HSDX components
including the letter of discount. In the letter of discount, it needs to specify
the content, the way of discount for each specific type of goods specified in
offer price list with absolute value. In case of not clearly stating the
content, the way of discount, it is known as decreased evenly for all goods
specified in the offer price list.
3. The offer price
list must be fully recorded in the Form No.4 of Part C, signed by the legal
representative of the contractor.
Section
7. Validity of HSDX
Validity of HSDX is
_____ days from the deadline for HSDX submission to be ______ o’clock, day ___
month ___ year _________.
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Section
8. Preparation and submission of HSDX
1. HSDX prepared by
the bidder must be typed, printed with indelible ink, written page numbers in
consecutive order. The tender application, offer price list, letter of discount
(if any) and additional documents to clarify HSDX (if any) must be signed and
sealed (if any) by the legal representative of the contractor. The letters inserted
centrally, erased or overwritten the printing version is valid only when it is
signed (by the signer of tender application) beside and sealed (if any).
2. Contractors shall
submit the HSDX to the bid inviter by person, or by post or fax but it must ensure
that the bid inviter is received before the deadline of HSDX submission to be
___ o’clock, day ___ month ___ year ____ [Record the deadline of HSDX
submission, to meet the regulations of time from the HSYC issuance to the HSDX
submission deadline is at least 5 days]. HSDX of the contractor sent after
the deadline of HSDX submission is invalid and rejected.
Section
9. Clarification of HSDX
1. In the evaluation
process of HSDX, the bid inviter may request bidders to clarify the content of
HSDX (including the clarification of abnormal unit price) and to provide
additional documents in the case HSDX is lack of documentation as required by
HSYC provided that it does not make the basic content of submitted HSDX change,
does not make the offer price change.
2. The clarification of
HSDX is made between the bid inviter and contractors with HSDX needs to be
clarified under the form of direct exchange (the bid inviter invites the
contractors to meet directly to exchange, the contents of question and answer must
be made in writing) or indirectly (the bid inviter sends written requests for
clarification and the contractor shall reply in writing). In a written request
for clarification, it needs to specify the time limit for the contractor’s
clarification. Content of HSDX clarification presented in writing is preserved by
the bid inviter as part of HSDX. In case of beyond the deadline to clarify but
the bid inviter has not received written clarification or in case the contractor
sends a written clarification but it does not meet the requirements of the bid
inviter, the bid inviter shall consider and handle according to the provisions
of current law.
Section
10. Evaluation of HSDX
HSDX assessment is
done in the following order:
1. Inspection of the
validity of HSDX, including:
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b) The time and valid
signatures in the documents such as the tender application, the offer price
list, joint-name agreement (if any);
c) Effect of HSDX as
prescribed in Section 7 of this Part.
HSDX of contractor
will be removed and not be further considered if the contractor does not meet
one of the above contents.
2. Technical
evaluation: The bid inviter evaluates by the technical requirements stated in
the HSYC for the HSDX meeting requirements on eligibility. The evaluation of
the technical requirements is made by the method according to the criterion
"satisfactory" or "unsatisfactory". HSDX shall pass the
technical evaluation when all technical requirements are evaluated as
"satisfactory".
3. Comparison of the offer
price:
a) The bid inviter
repairs the fault and rectifies errors (if any) as prescribed in Article 30 of
Decree 85/CP.
b) The bid inviter
compares the offer prices of HSDX meeting the technical requirements to
determine that the HSDX with lowest offer price shall be ranked first.
Section
11. Conditions for the bidder proposed as a bid winner
The bidder shall be
proposed to be the bid winner as meeting all the following conditions:
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- Having no name in
two or more HSDX as the main contractor and not violating the prohibited acts
prescribed by law on bidding;
- Having the lowest
offer price after repairing faults, rectifying errors, and not exceeding the
price of bid package.
Section
12. Announcement of offer result
The bid inviter
announces the offer result in writing to all contractors participating in HSDX
after having the decision on approving the result of offer. For the successful
contractor, it must specify the time and place for negotiation and contract
finalization.
Section
13. Negotiation, finalization and signing of contracts
The bid inviter
conducts negotiation, finalization of contract with the successful bidder for
the investor to sign contract.
Section
14. Petition in bidding
1. The bidders may
petition the results of offer and the related issues in the process of
participating in competitive offer upon their rights, interests to be affected under
the provisions of Article 72 and Article 73 of the Procurement Law, Chapter X
of the Decree 85/CP.
2. In case the bidder
has petition on the result of offer and sends the competent person and the
Advisory Council on the petition settlement, the bidder will have to pay a fee amount
of VND 2,000,000 for permanent assisting department of the Advisory Council on petition
settlement. Where the bidder’s petition is concluded as true, the fee paid by
the bidder will be reimbursed by individuals and organizations with joint
liability.
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b) Address to receive
letter of petition of the investor: _______ [Record the address to receive
letter, fax number, contact phone].
c) Address to receive
letter of petition of the competent person: _______ [Record the address to
receive letter, fax number, contact phone].
d) Address of the
permanent assisting department of the Advisory Council: : _______ [Record
the address to receive letter, fax number, contact phone].
Section
15. Handling of violations
In case the bidders
commit acts of violations on procurement law, depending on the seriousness of
the violation will be handled by the provisions of the Procurement Law, the Law
Amending, the Decree 85/CP and the regulations of other relevant laws.
B.
TECHNICAL REQUIREMENTS AND EVALUATION CRITERIA
1.
Technical requirements
Depending on the size
and nature of the bid package, the bid inviter shall specify the technical
requirements in the below Table properly.
No.
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technical features
Warranty
Other requirements (if
any)
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Specify names of goods
Specify the features, technical
parameters of goods, production standards
Specify the requirements on the
warranty period
Specify the requirements on
training, technology transfer, power of attorney for sales of dealer in case
of necessity…
Note:
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2.
Standards for assessment
Using the method
according to the criteria "satisfactory" or "unsatisfactory
", HSDX is assessed as meeting the technical requirements when all
technical requirements are evaluated as "satisfactory",
For example,
standards of technical evaluation by the criteria "satisfactory" or
"unsatisfactory" are given in Appendix 1 of this HSYC Form.
C. FORM
Form
No.1
TENDER
APPLICATION
____, day____ month
___ year ______
To:
____________________ [Name of the bid inviter]
(Hereinafter called
as the bid inviter)
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If our HSDX is
accepted, we commit to deliver goods in accordance with the terms agreed in the
contract.
This HSDX is valid in
a period_____ days [write the number of days], from ___ am/pm, day ___ month
___ year ____ [record deadline of the HSDX submission].
Legal
representative of the bidder (1)
[Name, title, signature and seal]
Note:
(1) Where the legal
representative of the bidder authorizes his/her subordinate to sign the tender
application, it must be attached the Power of Attorney in Form No.2 of this
Part. Where the company charter, decisions to establish branches or the other
concerned documents has an assignment of responsibilities for the subordinates
to sign in the tender application, it must be enclosed with copies of
documents, texts (it is no need to make the Power of attorney in Form No.2 of
this Part). Before signing the contract, the bid winner investor shall submit
to the investor the certified copies of these documents, texts. When the
initial declared information is detected incorrect, then the bidder is
considered as violation of clause 2 of Article 12 of the Procurement Law and shall
be handled as prescribed in Section 15 of Part A of this HSYC.
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POWER
OF ATTORNEY
(1)
Today, day ___ month
___ year ___, at ______________
I am _____ [Insert
name, ID number or passport number and title of legal representative of the
bidder], is the legal representative of _____ [Enter the name of the
bidder] with address at _____ [Record address of the bidder] hereby
authorize the ____ [Insert name, ID number or passport number and title of
authorized person] to perform the following tasks in the process of
participating in competitive offer for the bid package _____ [Enter the name
of bid package] under the project ____ [Insert name of the project]
held by _____ [Enter the name of the bid inviter]:
[- Signing the tender
application;
- Signing the joint-names
agreement (if any);
- Signing documents
and materials for dealing with the bid inviter in the process of participating
in competitive
offer, including a written explanation, clarification of HSDX;
- Participating in
the process of negotiation and finalization of the contract;
- Signing a contract
with the investor if winning the bid.](2)
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This Power of
attorney takes effect from _____ until _____ (3). This Power of
attorney is made in ___ copies with the same legal value, the authorizing
person keeps ____copy, the authorized person keeps ___ copy.
Authorized person
[Name,
title, signature and seal (if any)]
Authorizing person
[Name
legal representative of the bidder, title, signature and seal]
Note:
(1) In case of
authorization, the original of the power of attorney must be sent to the bid
inviter together with the tender application as prescribed in Section 5, Part
A. The authorization of the legal representative of the bidder to the deputy,
subordinate, branch manager, and head of representative office of the bidder on
behalf of the legal representative of the bidder in performing one or more of the
contents of work mentioned above. The use of seal in case of authorization
could be a seal of the bidder or of the unit that the concerned individual is
authorized. Authorized person is not continued to authorize others.
(2) Scope of
authorization is decided by the authorized person, including one or more of the
above works.
(3) Enter the
effective date and expiry date of the power of attorney in accordance with the
process participating in the competitive offer.
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Form
No.3
JOINT-NAME
AGREEMENT(1)
______, day ___ month
____ year ___
Bid package: ______________________ [Enter
name of the bid package]
Under the project: _____________________ [Enter
name of the project]
- Based on(2) ___________ [the
Procurement Law No.61/2005/QH11 dated 29/11/2005 of the National Assembly];
- Based on (2) __________ [the
Law amending and supplementing some Articles of the laws relating to basic
construction investment No.38/2009/QH12 of the National Assembly on 19/6/2009];
- Based on (2)_________ [the
Decree No.85/2009/ND-CP dated 15/10/2009 of the Government guiding the
implementation of the Law on Procurement and selection of construction
contractors under the Construction Law];
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We, the
representatives of the parties of the joint-name agreement, include:
Names of members of
the joint-names _____
[Enter the name of each member of the joint-names]
Represented by: __________________________________________________________________
Position:_________________________________________________________________________
Address: ________________________________________________________________________
Tel: _____________________________________________________________________________
Fax:_____________________________________________________________________________
E-mail: __________________________________________________________________________
Account no.: _____________________________________________________________________
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Power of Attorney
No.___ day ___ month___ year ______ (in case of authorization) The parties
(hereinafter referred to as members) agree to sign this joint-name agreement
with the following contents:
Article 1. General
rules
1. The members
voluntarily establish joint-names to participate in the bid package ______ [write
name of bid package] under the project ______ [write name the
project].
2. The members agree
the name of the joint-names for any transactions related to this bid package
as: ______ [write name of the joint-names as agreed].
3. The members commit
that there is not any member to arbitrarily join independently in or joint-names
with other members to participate in this bid package. In case of winning the
bid, there is not any member to have the right to refuse performance of the
responsibilities and obligations stipulated in the Agreement unless expressly
agreed in writing by the members of the joint-names. Where a member of the joint-names
refuses to complete its own responsibilities as agreed, that member shall be
handled as follows:
- Pay compensation for
damages caused to the parties in the joint-names.
- Pay compensation for
damages caused to the investors as specified in the Contract.
- Other forms of
handling ______ [Specify other forms of handling].
Article 2. Assignment
of responsibilities
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1. Member head of the
joint-names:
The parties agree to
authorize to ______ [Write name a party] as a member heading the joint-names,
representing the joint-names in the following part of work(3):
[- Signing the tender
application;
- Signing documents and
materials for dealing with the bid inviter in the course of participating in
the competitive offer, including a written request to clarify HSYC and written
explanation to clarify HSDX;
- Participating in the
process of negotiation and finalization of the Contract;
- Signing a petition in
the case of the Contractor’s proposals;
- Other works except
for signing Contract ______ [specify the content of other jobs (if any)].
2. The members of the
joint-names ______ [Specify the work and responsibility of each member, including
member heading the joint-names and if possible, record the percentage of
respective value].
Article 3. Effect of joint-name
Agreement
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2. Joint-name
Agreement terminates its effect in the following cases:
- The parties
fulfilled their responsibility, their obligations and carry out the liquidation
of the Agreement;
- The parties agree
to terminate;
- The joint-name bidder
does not win the bidding;
- Cancellation to
participate in bid package of competitive offer ______ [Write name package]
under the project ______ [Write name of project] as notified by the bid
inviter.
Joint-name Agreement
is made into ____ copies, each party
keeps ____ copy, the copies have the same legal value:
LEGAL REPRESENTATIVE
OF MEMBER HEADING THE JOINT-NAMES
[Full
name, title, signature and stamp]
LEGAL REPRESENTATIVE
OF MEMBERS OF JOINT-NAMES
[Full
name of each member, title, signature and stamp]
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(2) Update the current
legal documents
(3) Scope of
authorization includes one or more of the above works.
Form
No.4
OFFER
PRICE LIST
No.
Names of goods
technical specification
Sign code, labels
of goods
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Time limit of
warranty
Quantity
Unit
Unit price (including
freight charge)
Total (VND)
(1)
(2)
(3)
(4)
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(6)
(7)
(8)
(9)
(10) = (7) x (9)
1
……..
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……….
2
……..
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……….
3
……..
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……….
…
...
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……….
Amount
……….
Tax
……….
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……….
Total
……….
Legal
representative of bidder
[Name,
title, signature and seal]
D. DRAFT CONTRACT (1)
_____, day ____ month
___ year ____
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Bid package: _____
[name of bid package]
Under the project: _____
[name of project]
- Based on ([2])
_____ (The Civil code No.33/2005/QH11 of the National
Assembly dated 14/6/2005);
- Based on (2)
_____ [The Procurement Law No.61/2005/QH11 dated 29/11/2005 of the
National Assembly];
- Based on (2)
_____ [The Law amending and supplementing some Articles of the law relating
to basic construction investment No.38/2009/QH12 of the National Assembly on 19/6/2009];
- Based on (2)_____
[The Decree No.85/2009/ND-CP dated 15/10/2009 of the Government guiding the
implementation of the Law on Procurement and Selection of construction
Contractors under the Construction Law];
- Based on the
Decision No. _____ day ___ month ___ year ____ of ____ on the approval of bid
package competitive offer results _____ [Enter the name of bid package]
and notice of the bid package competitive offer result No. ____day ____month
____ year ____ of the bid inviter;
- Based on the record
of negotiation and finalization of the Contract signed by the bid inviter and
the successful Contractor on ___ month ___ year ______;
We, representing the
Contracting parties, include:
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Name of the investor
[Write name of investor]: ________________________
Address:
_______________________________________________
Tel:
_____________________________________________
Fax:
__________________________________________________
E-mail:
________________________________________________
Account:
_____________________________________________
Tax Code:
____________________________________________
Represented by
Mr./Ms.: ______________________________________
Position:
_____________________________________________
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Contractor
(hereinafter referred to as Party B)
Name of the
contractor [Write name of contractor]: ____________________
Address:
_______________________________________________
Tel:
_____________________________________________
Fax:
__________________________________________________
E-mail:
________________________________________________
Account: _____________________________________________
Tax Code:
____________________________________________
Represented by
Mr./Ms.: ______________________________________
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Power of Attorney to
sign contract No.____ day___ month ___ year ______(in case of authorization)
or other concerned documents.
The two sides sign
this Contract of goods provision with the following contents:
Article
1. Objects of the Contract
Objects of the
Contract are the goods stated in detail in Appendix attached herewith.
Article
2. Components of Contract
Components of
Contract and legal order of priority are as follows:
1. This written
Contract (together with Appendices);
2. Minutes of
negotiation and finalization of the Contract;
3. Decision on
approving offer results;
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5. HSYC of
competitive offer and documents supplementing to the HSYC of competitive offer
(if any);
6. The other attached
documents (if any).
Article
3. Responsibilities of Party A
Party A commits to
pay to Party B according to the Contract price and the payment method stated in
Article 5 of this Contract as well as to fulfill other duties and
responsibilities specified in the Contract.
Article
4. Responsibilities of Party B
Party B commits to
provide Party A full range of the goods as stated in Article 1 of this
Contract, and also pledges to fulfill the obligations and responsibilities
stated in the Contract.
Article
5. Contract price and payment method
1. Contract price:
__________ [Specify a value in figures and in words]
2. Payment Method:
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b) Payment term ______
[Based on the nature and requirements of the bid package to prescribe the
immediate payment or payment within a certain number of days since the
contractor has presented all the documents as requested. At the same time, it
should specify the payment vouchers in accordance with the provisions of the
law].
c) The times of
payments ________ [Based on the nature and requirements of the bid package
to prescribe the times of payments, it may be following the stages, the work
parts which have already completed or one-time payment upon completion of all
contract works].
Article
6. Form of Contract: packaged
[Specify the forms of
contract in
accordance with Article 6 DKCT].
Article
7. Duration of Contract performance:
Duration of Contract
performance: __________ [Record duration of Contract performance in
accordance with Section 3, Part A, HSDX and the result of negotiation and
finalization of the contract between the parties].
Article
8. Correction, addition to contract
1. Correction,
addition to contracts may be made in the following cases:
a) Change of the mode
of transport;
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c) Change of the
duration of the contract performance;
d) Other items (if
any).
2. Party A and Party
B shall conduct negotiations for used as a basis for signing additional appendix
to the contract in case of correction, addition to contract.
Article
9. Guarantee for contract performance
1. Party B shall take
measures to ensure contract performance by the following requirements:
- Deadline to submit guarantee
of contract performance: __________ [Depending on the size and nature of the
bid package to specify time limit, for example: The deadline to submit
guarantee of contract performance is ____ days before signing contract]
- Form of contract
performance guarantee: ______ [Specify form of contract performance
guarantee. Based on the requirements of the bid package to provide for the
application of one or forms of guarantee such as: deposit, escrow or letter of
guarantee from banks, financial institutions]
- Value of the
contract performance guarantee: _____% of the contract value [write a value
of the contract performance guarantee equal to 3% of contract price].
- Effect of the
contract performance guarantee: since the effective date of the contract until
the end of day ___ month ___ year _____ [Based on the nature and
requirements of the bid package to prescribe this time limit, for example: contract
performance guarantee shall be effective until all the goods are handed over,
the two sides signed the minutes of acceptance and Party B switches to the
warranty obligations as prescribed].
...
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3. Party A shall return
guarantee of contract performance to Party B within the time limit: _____ [state
time limit for returning guarantee of contract performance based on the
nature and requirements of the bid package].
Article
10. Termination of contract
1. Party A or Party B
may terminate the contract if either party has violated basically the contract
as follows:
a) Party B fails to
perform part or all of the contents of the contract within the time limit
stated in the contract or within the period extended by Party A;
b) Party B is
bankrupt or dissolved;
c) Other acts (if any).
2. In the case Party
A terminates the contract under Point a, Clause 1 of this Article, Party A may
contract with other suppliers for performing the contract part that Party B has
not done. Party B will be responsible for paying compensation to Party A the
excess costs for the implementation of this contract part. However, Party B
must continue to perform the contract that Party B is doing and takes responsibility
for the warranty for that work part.
3. In case Party A
terminates contract under point b, Clause 1 of this Article, Party A is not
submitted any cost for compensation. The termination of this contract does not
undermine Party A’s entitled rights under the provisions of the contract and
law.
Article
11. The validity of goods
...
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Article
12. Supply, transportation, inspection and testing of goods
1. Party B shall
provide the goods and deliver documents and vouchers (attached) according to
the schedule outlined in HSYC, namely: _______ [Depending on the size and
nature of the bid package to specify the delivery and materials, documents
attached].
2. Requirements for
goods transportation: _____ [Specify requirements for goods transportation,
including delivery locations based on the size and nature of the bid package].
3. Party A or Party
A's representative may inspect and test provided goods to ensure that goods
have technical specifications in accordance with contract requirements. Time,
place and manner of inspection and testing: ______ [state time, location, manner,
cost for the inspection, testing ... as well as regulate on the method to deal
with unsatisfactory goods through inspection, testing]. Where goods are not
in accordance with technical specifications under the contract, Party A has the
right to refuse and Party B should be responsible for replacing or carrying out
the necessary adjustments to meet the requirements on technical specifications.
If Party B cannot afford to replace or repair the unsatisfactory goods, Party A
shall have the right to organize the replacement or adjustment if necessary,
all risks, and concerned costs shall be incurred by Party B. Party A’s
inspection and testing of the goods does not lead to immunity from Party B’s warranty
obligations or other obligations under the contract.
Article
13. Copyright and goods insurance
1. Party B shall be
fully liable for all damages arising from third-party claims of infringement of
intellectual property rights relating to goods supplied by Party B to Party
2. Goods provided by
Party B must be fully insured to cover such losses, extraordinary losses during
transportation, storage and delivery as follows: ______ [Based on the nature
and requirements of the bid package to specify this content on the basis of
ensuring compliance with the provisions of the law].
Article
14. Warranty
1. Party B ensures
that goods supplied under the contract are new, unused, are ensured quality by
manufacturing standard without defects arising leading to any disadvantage in
the course of using the goods.
...
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Article
15. Settlement of disputes
1. Party A and Party
B are responsible for settling disputes arising between the parties through
negotiation or conciliation.
2. If the disputes cannot
be settled through negotiation, conciliation within a period: ____ days
[specify time] after the disputes arise, any party may also lodge the
dispute for settlement by the mechanism: ______ [state the dispute
settlement mechanism].
Article
16. Validity of the contract
1. The contract is
effective from _____ [specify the effective date of the contract].
2. The contract
expires after the two sides conduct the liquidation of contracts according to
law.
The contract is made
into ____copies, the investor keeps ____copy, the contractor keeps___ copy, the
copies of contract have the same legal value.
LEGAL
REPRESENTATIVE OF CONTRACTOR
[Full
name, title, signature and seal]
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LEGAL
REPRESENTATIVE OF INVESTOR
[Full
name, title, signature and seal]
APPENDIX
LIST
OF GOODS UNDER CONTRACT
(Attached to Contract
No. ____, ___ day ___ month ___ year ___)
[This Appendix is
prepared on the basis of HSYC, HSDX and agreements reached during the
negotiation and finalization of the contract, including the list of goods provided].
The list of goods:
1…..
...
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3…..
…..
APPENDIX
1
FOR
EXAMPLE
Organization to valuate technique according
to criterion “satisfactory”, “unsatisfactory” for the bid package “Procurement
of A4 printers”
No.
Content of
requirements
Meeting level
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UNSATISFACTORY
(1)
(2)
(3)
(4)
Technical specifications of the
goods
1
Printing technology
Laser
...
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2
Printing speed
At least 21 pages/minute
< 21 pages/minute
3
Definition
At least 1200 x 1200 dpi
< 1200 x 1200
dpi
4
...
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At least 16 MB
< 16 MB
5
Time for printing the first page
At least 10 seconds
> 10 seconds
6
Paper tray
At least 250 pieces
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7
Printing function
Duplex printing
Without this
function
Warranty
8
Warranty time limit
At least 12 months
< 12 months
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Reached all of
above contents (8)
Not reaching any
above contents
Satisfactory
Unsatisfactory
FORM
B
DOCUMENT
FORM REQUESTING FOR REDUCED COMPETITIVE OFFER
(Issued together with Circular No.11/2010/TT-BKH dated May 27, 2010 the
Ministry of Planning and Investment)
...
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DOCUMENTS REQUESTING
FOR REDUCED COMPETITIVE OFFER
(Name of bid package)
(Name of project)
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____, day ___ month
___ year ____
Legal
representative of bid inviter
[Name,
title, signature and seal]
...
...
...
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TABLE OF CONTENTS
A. Request for offer.................................................................................................................
B. Proposal documents........................................................................................................
Form No.1. The tender application..........................................................................................
Form No.2. Power of Attorney................................................................................................
Form No.4. Price list..............................................................................................................
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A. REQUEST FOR OFFER
The bid inviter
invites the bidders to participate in competitive offer for the bid package
_______ [Insert name of the bid package according to the approved
procurement plan](1) under the project
______________ [Insert name of the approved project] with scope of supply
includes ___________ [state requirements on quantity/scope of supply of
goods] (2).
Goods must meet the
technical requirements in the Table below and are provided within ____ days [Record
number of days] after the contract takes effect.
No.
Names/types of
goods
technical features
Warranty
Other requirements (if
any)
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Specify names of goods
Specify the features, technical
parameters of goods, production standards
Specify the requirements on the
warranty period
Specify the requirements on
training, technology transfer, power of attorney for sales of dealer in case
of necessity…
Note:
The technical
requirements are not given the conditions to limit the participation of bidders
or to create advantages for one or several bidders causing unfair competition.
In special cases, if necessary to name brand, catalog of a certain
manufacturer, or goods from a certain country or territory for reference,
illustration for the technical requirements of the goods, it must be together
with the phrase "or equivalent" after the brand, catalog or origin
mentioned, and clearly define the concept of equivalence means that there is a
similar specification, features to be equivalent to the goods stated for not
creating a orientation for a product or a certain bidder.
B.
PROPOSAL DOCUMENTS
Proposal documents
submitted by the bidders to the bid inviter include:
- The tender
application is fully recorded in Form No.1 of this Part, is signed by the legal
representative of the bidder (the legal representative of the bidder or
authorized person accompanied by a duly power of attorney under Form No.2 of
this Part).
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Form
No.1
TENDER
APPLICATION
____, day____ month
___ year ______
To:
____________________ [Name of the bid inviter]
(Hereinafter called
as the bid inviter)
After studying the
HSYC for competitive offer and Amendments of HSYC for competitive offer Number
_____ [Enter the number, day of the amendments, if any] that we have
received, we , ____ [Insert name of bidder], commit to perform the bid
package ____ [Insert name of the bid package] according to the
requirements of the HSYC with a total amount of _____ [write a value in
numbers, in words] together with price list attached.
If our HSDX is
accepted, we commit to deliver goods in accordance with the terms agreed in the
contract.
This HSDX is valid in
a period_____ days [write the number of days], from ___ am/pm, day ___
month ___ year ____ [record deadline of the HSDX submission].
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Legal
representative of the bidder (1)
[Name, title, signature and seal]
Note:
(1) Where the legal
representative of the bidder authorizes his/her subordinate to sign the tender
application, it must be attached the Power of Attorney in Form No.2 of this
Part. Where the company charter, decisions to establish branches or the other
concerned documents has an assignment of responsibilities for the subordinates
to sign in the tender application, it must be enclosed with copies of
documents, texts (it is no need to make the Power of attorney in Form No.2 of
this Part). Before signing the contract, the bid winner shall submit to the
investor the certified copies of these documents, texts. When the initial
declared information is detected incorrect, then the bidder is considered as
violation of clause 2 of Article 12 of the Procurement Law and shall be handled
as prescribed of current law on procurement.
Form
No.2
POWER
OF ATTORNEY
(1)
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I am _____ [Insert
name, ID number or passport number and title of legal representative of the
bidder], is the legal representative of _____ [Enter the name of the
bidder] with address at _____ [Record address of the bidder] hereby
authorize the ____ [Insert name, ID number or passport number and title of
authorized person] to perform the following tasks in the process of
participating in competitive offer for the bid package _____ [Enter the name
of bid package] under the project ____ [Insert name of the project]
held by _____ [Enter the name of the bid inviter]:
[- Signing the tender
application;
- Signing the
joint-names agreement (if any);
- Signing documents
and materials for dealing with the bid inviter in the process of participating
in competitive
offer, including a written explanation, clarification of HSDX;
- Participating in
the process of negotiation and finalization of the contract;
- Signing a contract
with the investor if winning the bid.](2)
The above mentioned
authorized person only performs the works within the scope authorized as legal
representative of the _____ [Enter the name of the bidder]. ______ [Enter
the name of the bidder] takes completely responsibility for the works
performed by _____ [Enter the name of authorized person] within the
scope of authorization.
This Power of
attorney takes effect from _____ until _____ (3). This Power of
attorney is made in ___ copies with the same legal value, the authorizing
person keeps ____copy, the authorized person keeps ___ copy.
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Authorizing person
[Name
legal representative of the bidder, title, signature and seal]
Notes:
(1) In case of authorization, the original of the power of attorney must be
sent to the bid inviter together with the tender application as prescribed in this
Section. The authorization of the legal representative of the bidder to the
deputy, subordinate, branch manager, and head of representative office of the
bidder on behalf of the legal representative of the bidder in performing one or
more of the contents of work mentioned above. The use of seal in case of
authorization could be a seal of the bidder or of the unit that the concerned
individual is authorized. Authorized person is not continued to authorize to others.
(2) Scope of
authorization is decided by the authorized person, including one or more of the
above works.
(3) Enter the
effective date and expiry date of the power of attorney in accordance with the
process participating in the competitive offer.
Form
No.3
PRICE
LIST
No.
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Technical
specifications
Sign code, labels
of goods
Origin of goods
Time limit of
warranty
Quantity
Unit
Unit price
(including freight charge)
Amount (VND)
(1)
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(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10) = (7) x (9)
1
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……….
2
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……….
3
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……….
…
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……….
Amount
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Tax
……….
Charge
(if any)
……….
Total
……….
Legal
representative of the bidder
[Name, title, signature ans seal]
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C. DRAFT CONTRACT (1)
_____, day ____ month
___ year ____
Contract No.:
___________
Bid package: _____
[name of bid package]
Under the project: _____
[name of project]
- Based on ([2])
_____ (The Civil code No.33/2005/QH11 of the National
Assembly dated 14/6/2005);
- Based on (2)
_____ [The Procurement Law No.61/2005/QH11 dated 29/11/2005 of the
National Assembly];
- Based on (2)
_____ [The Law amending and supplementing some Articles of the law relating
to basic construction investment No.38/2009/QH12 of the National Assembly on 19/6/2009];
- Based on (2)_____
[The Decree No.85/2009/ND-CP dated 15/10/2009 of the Government guiding the
implementation of the Law on Procurement and Selection of construction
Contractors under the Construction Law];
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- Based on the record
of negotiation and finalization of the Contract signed by the bid inviter and
the successful Contractor on ___ month ___ year ______;
We, representing the
Contracting parties, include:
Investor (hereinafter
referred to as Party A)
Name of the investor
[Write name of investor]: ________________________
Address:
_______________________________________________
Tel:
_____________________________________________
Fax:
__________________________________________________
E-mail:
________________________________________________
Account:
_____________________________________________
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Represented by
Mr./Ms.: ______________________________________
Position:
_____________________________________________
Power of Attorney to
sign contract No.____ day___ month ___ year ______(in case of authorization).
Contractor
(hereinafter referred to as Party B)
Name of the
contractor [Write name of contractor]: ____________________
Address:
_______________________________________________
Tel:
_____________________________________________
Fax:
__________________________________________________
E-mail:
________________________________________________
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Tax Code:
____________________________________________
Represented by
Mr./Ms.: ______________________________________
Position:
_____________________________________________
Power of Attorney to
sign contract No.____ day___ month ___ year ______(in case of authorization)
or other concerned documents.
The two sides sign
this Contract of goods provision with the following contents:
Article
1. Objects of the Contract
Objects of the
Contract are the goods stated in detail in Appendix attached herewith.
Article
2. Components of Contract
Components of
Contract and legal order of priority are as follows:
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2. Minutes of
negotiation and finalization of the Contract;
3. Decision on
approving offer results;
4. HSDX and documents
clarifying HSDX of successful contractor (if any);
5. HSYC of
competitive offer and documents supplementing to the HSYC of competitive offer
(if any);
6. The other attached
documents (if any).
Article
3. Responsibilities of Party A
Party A commits to
pay to Party B according to the Contract price and the payment method stated in
Article 5 of this Contract as well as to fulfill other duties and
responsibilities specified in the Contract.
Article
4. Responsibilities of Party B
Party B commits to
provide Party A full range of the goods as stated in Article 1 of this
Contract, and also pledges to fulfill the obligations and responsibilities
stated in the Contract.
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1. Contract price:
__________ [Specify a value in figures and in words]
2. Payment Method:
a) Payment form_________
[Based on the nature and requirements of the bid package to specify payment in
cash, by cheque, or bank transfer …].
b) Payment term ______
[Based on the nature and requirements of the bid package to prescribe the
immediate payment or payment within a certain number of days since the contractor
has presented all the documents as requested. At the same time, it should
specify the payment vouchers in accordance with the provisions of the law].
c) The times of
payments ________ [Based on the nature and requirements of the bid package
to prescribe the number of payments, it may be following the stages, the work
parts which have already completed or one-time payment upon completion of all
contract works].
Article
6. Form of Contract: packaged
Article
7. Duration of Contract performance:
Duration of Contract
performance: __________ [Record duration of Contract performance in
accordance with Part A, HSDX and the result of negotiation and finalization of
the contract between the parties].
Article
8. Supply, transportation, inspection and testing of goods
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2. Requirements for
goods transportation: _____ [Specify requirements for goods transportation,
including delivery locations based on the size and nature of the bid package].
3. Party A or Party
A's representative may inspect and test provided goods. Time, place and manner
of inspection and testing: ______ [state time, location, manner, cost for
the inspection, testing ... as well as regulate on the method to deal with
unsatisfactory goods through inspection, testing].
Article
9. Warranty
Warranty requirements
for goods as follows: _____ [State the warranty requirements as follows: the
time limit for warranty, warranty card enclosed, settlement mechanism for
damages, defects arising during use of the goods in the warranty period ...].
Article
10. Settlement of disputes
1. Party A and Party
B are responsible for settling disputes arising between the parties through
negotiation or conciliation.
2. If the disputes cannot
be settled through negotiation, conciliation within a period: ____ days
[specify time] after the disputes arise, any party may also lodge the
dispute for settlement by the mechanism: ______ [state the dispute
settlement mechanism].
Article
11. Validity of the contract
1. The contract is
effective from _____ [specify the effective date of the contract].
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The contract is made
into ____copies, the investor keeps ____copy, the contractor keeps___ copy, the
copies of contract have the same legal value.
LEGAL
REPRESENTATIVE OF CONTRACTOR
[Full
name, title, signature and seal]
LEGAL
REPRESENTATIVE OF INVESTOR
[Full
name, title, signature and seal]
APPENDIX
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(Attached to Contract
No. ____, ___ day ___ month ___ year ___)
[This Appendix is
prepared on the basis of HSYC, HSDX and agreements reached during the
negotiation and finalization of the contract, including the list of goods
provided].
The list of goods:
1…..
2…..
3…..
…..
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(1) Name of the bid
package must show the basic information of each part.
(3) This section should be added the
content: the bidders may offer one or many parts of the bid package. The
bidders must offer fully the items in one or many parts participated by them.
(1) Based on the size and nature of the
bid package, contents of draft contract in this Form may be amended, added
properly, especially for the contents upon negotiation have a difference
compared with the draft contract.
In
case the bid package includes many parts (many lots):
(1) Name of the bid
package must show the basic information of each part.
(2) It must show clearly the requirements
on scope of provision for each part.
(1) Based on the size and nature of the
bid package, contents of draft contract in this Form may be amended, added
properly, especially for the contents upon negotiation have a difference
compared with the draft contract.