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THE MINISTRY
OF TRANSPORT
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SOCIALIST
REPUBLIC OF VIET NAM
Independence - Freedom - Happiness
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No.
228/QD-BGTVT
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Hanoi, January
23, 2013
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DECISION
PROMULGATING REGULATION ON THE ASSESSMENT ON
IMPLEMENTATION RESULT OF CONTRACTORS OF CONSTRUCTION AND INSTALLATION
PARTICIPATING IN PROJECTS ON TRANSPORTATION CONSTRUCTION USING FUND FROM THE
STATE BUDGET THAT ARE DECIDED ON INVESTMENT BY THE MINISTER OF TRANSPORT
THE MINISTER OF TRANSPORT
Pursuant to the Government’s
Decree No. 51/2008/ND-CP, dated April 22, 2008, defining the functions, tasks,
powers and organizational structure of the Ministry of Transport;
Pursuant to the Government’s
Decree No. 12/2009/ND-CP, dated February 12, 2009 on management of investment
projects on the construction of works and the Government’s Decree No.
83/2009/ND-CP, dated October 15, 2009 on amending and supplementing a number of
articles of the Decree No. 12/2009/ND-CP;
Pursuant to the Government’s
Decree No. 209/2004/ND-CP, dated December 16, 2004 on quality management of
construction works and the Government’s Decree No. 49/2008/ND-CP, dated April
18, 2008 on amending and supplementing a number of articles of the Decree No.
209/2004/ND-CP;
Pursuant to the Government’s
Decree No. 85/2009/ND-CP, dated October 15, 2009 on guiding the Bidding Law and
the selection of construction contractors under the Construction Law;
Pursuant to the Circular No.
03/2009/TT-BXD, dated March 26, 2009, of the Ministry of Construction,
detailing a number of provisions of the Government's Decree No. 12/2009/ND-CP
of February 12, 2009;
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DECIDES:
Article 1. To promulgate together with this Decision
“Regulation on the assessment on implementation result of contractors of
construction and installation participating in projects on transportation
construction using fund from the state budget that are decided on investment by
the Minister of Transport".
Article 2. This Decision takes
effect on the day of signing. In the course of implementation, any arising
problems should be reported to the Ministry of Transport for consideration and
settlement.
Article 3. The Chief of office,
the Chief Inspector, Directors and General Directors of of Departments, Bureaus
and heads of relevant units shall implement this Decision.
FOR THE
MINISTER OF TRANSPORT
DEPUTY MINISTER
Nguyen Ngoc Dong
REGULATION
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(Issued
together with the Decision No. 228/QD-BGTVT, dated January 23, 2013)
Article 1.
Scope of regulation:
This Regulation shall be applied
to assess the implementation result of contractors of construction and
installation (including foreign contractors) participating in independent
status or partnership in projects on transportation construction using fund
from the state budget that are decided on investment by the Minister of
Transport, including projects using ODA sourses (assessment of sub-contractors
participating in projects is not required).
Authorities of investment
decision, other investors in transportation are encouraged to apply these
assessment criteria to projects that are managed by them or to make reference
to the assessment results of the Ministry of Transport (hereinafter abbreviated
to the Ministry).
Article 2.
Subjects of application:
This Regulation applies to
agencies, units assigned tasks as investors or tasks of management and
organization for implementation of projects (Project Management Unit) by the
Ministry, the consultancy agencies (Departments, Bureaus) participating in
implementation of projects on transportation construction that are decided
investment by the Ministry.
Article 3.
Objectives of assessment:
1. Annually assessing the
implementation results of contractors of construction and installation
participating in projects on transportation construction that are decided
investment by the Ministry with the aim to update, monitor the acctual
implementation results of contractors of construction and installation, on that
basis, to have the information for defining of contractors of construction and
installation participating in projects on transportation construction that
exist violations, contractors of construction and installation that meet
requirement and contractors of construction and installation that exceed
requirement, so on.
2. The assessment result shall be
referenced by the Ministry, authorities of investment decision, investors, Project
Management Unit of the Ministry in the course of selection of contractor,
decision on handling contractors of construction and installation (if
necessary).
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Article 4.
Implementation of assessment:
1. The assessing agencies:
- Investors shall assess the
implementation result of contractors participating bidding packages that are
assigned for management by them.
- Projects in which the Ministry
of Transport acts as investor: Agencies, units, Project Management Units that
are assigned the project management by the Ministry shall assess the
implementation result of contractors participating bidding packages under their
management.
The assessment must ensure the
accuracy, objectiveness, justice, transparence, satisfy for announcement
publicly about the implementation result of contractors of construction and
installation participating in projects using fund from the State budget that
are decided investment by the Ministry.
Investors, Project Management
Units shall be responsible before the Ministry and law for the assessment
results implemented by them and sending reports made according to the enclosed
forms to the Ministry.
2. The agencies summing up the
assessment result:
a. Transportation Works Quality
Control and Construction Management Bureau shall consider and sum up the
assessment results in the implementation stage of
contractors (including criteria in points a, b, c clause 1
Article 5 of this Regulation) on the basis of reports on assessment result of
investors, Project Management Units.
Summing for a general assessment
result on the basis of assessment results of the Financial Department and the
Transport Infrastructure Bureau.
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c. The Transport Infrastructure
Bureau shall consider and sum up the assessment results of contractors in
implementation of responsibility about works warranty (criterion in point e clause 1 Article 5 of this Regulation) on the basis of
reports on assessment result of investors and Project Management Units.
3. During summing up assessments,
depending on content, quality and time limit for report of investors (Project
Management Units), the Transportation Works Quality Control and Construction
Management Bureau, Financial Department, Transport Infrastructure Bureau may
request investors (Project Management Units) for justifications, amendments or
clarification of contents and assessment results (if necessary).
Article 5. Assessment
criteria (for each
bidding package):
1. Each bidding package shall be
assessed according to the following contents:
a. Capacity for actual
mobilization of contractors:
+ Personnel mobilization;
+ Mobilization for machine,
equipment.
b. Meeting requirements on overall
and detailed progress.
c. Meeting requirement on quality,
labour safety, traffic safety, environmental hygiene, fire and explosion
prevention.
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e. Implementation of
responsibility for works warranty of contractors.
2. Assessment criteria are
provided in the Annex 1 enclosed with this Regulation.
Article 6.
Principles of assessment, handling of assessment results and defining of implementation results of contractors:
1. Principles of assessment,
handling of assessment results:
a. A contractor may be assessed
with “fault” for 01 criterion when it fails to meet requirements of affair set out for such criterion (counted by
year), after investor or Project Management Unit has a reminding or correcting document at the third time, but contractor has remedied to
ensure requirement and not affect seriously to quality and progress of works.
b. A contractor may be assessed
with “violation” for 01 criterion when it fails to meet requirements of affair
set out for such criterion (counted by year), after investor or Project
Management Unit has reminded or corrected at the third
time, but contractor fail to remedy or have remedial measures but still fail to
ensure requirement; or have violation affecting seriously to quality and
progress of works.
Together with assessing a
contractor with “violation”, investor, Project Management Unit must have timely
handling measures, propose for the contract termination, sanction to
contractor, replacement by other contractor in performing and meeting
requirements on quality and progress of bidding package or project.
With regards to “violations” of a
contractor but it is not serious to terminate contract, or if a contractor
exceed 6 “faults” / 01 bidding package, investor, Project Management Unit must
have handling measures applicable to contractor under authority to timely
overcome or report and propose to competent authorities for the handling
measures in accordance with regulation, not affecting the quality and progress
of bidding package or project.
c. Reminds and corrections of
investors, Project Management Units are expressed through: Minutes of site
inspection; reminding and correcting documents, and other documents urging for
implementation. Content of reminds and corrections ensure to clarify contents
suitable with assessment criteria.
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2. Defining the implementation
result of contractors:
Investors, Project Management
Units shall, based on the assessment results, implementation results of
contractors, define the satisfaction level of contractors as follows:
- A contractor of construction and
installation shall be assessed as “meeting and exceeding requirement”: In case
where this contractor has no fault and has at least 01 assessment criterion of
“meeting and exceeding requirement” / total bidding packages.
- A contractor of construction and
installation shall be assessed as “meeting requirement”: In case where this
contractor has not more than 3 “faults” / 01 bidding package and total “faults”
of all bidding packages are not more than 8 “faults”.
- A contractor of construction and
installation shall be assessed as “average”: In case where this contractor has
between 4 and 6 “faults” / 01 bidding package or total “faults” of all bidding
packages are not more than 20 “faults”.
- A contractor of construction and
installation shall be assessed as “failing to meet requirement” in case where
this contractor has more than 6 “faults” / 01 bidding package or total “faults”
of all bidding packages exceed 20 “faults” or has 01 “violation” / total
bidding packages.
“Faults” and “violations” of a
contractor shall be made accumulated sum for all bidding
packages that such contractor participate in.
In the following year, if a contractor
already assessed at “average” level still is assessed at “average” level or
“failing to meet requirement”, investor or Project Management Unit shall be
considered on the level of satisfying their task implementation when the
Ministry assesses result of task implementation of such investor or Project
Management Unit.
Article 7.
Organization for implementation:
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a. Assessing the implementation
results of contractors of construction and installation under the assessment
criteria speified in this Regulation, make 03 sets of dossier of reporting the
assessment result and send them to the Ministry (through the Transportation
Works Quality Control and Construction Management Bureau) before November 20
each year for summing of the assessment results.
b. A dossier of reporting the
assessment results comprises:
- Written report on the assessment
results enclosed with table of assessment results made according to the Annex
2, in which defening the implemetation results during year of contractors of
construction and installation.
- Enclosed with documents to prove
the accuracy of assessment contents (the minutes of site inspection; written
reminds and corrections; replacing documents, handling of contractors, so on).
c. During the implementation,
investors and Project Management Units shall study and put suitable contents of
this Regulation into the contracts signed with contractors in order to
strengthen the quality and progress control and serve for assessment of the implementation
results of contractors.
2. The Transportation Works
Quality Control and Construction Management Bureau:
- After receiving dossier of
reporting the assessment results of investors, Project Management Units, the Transportation
Works Quality Control and Construction Management Bureau shall send 01 set of
dossier to the Financial Department, 01 set of dossier to the Transport
Infrastructure Bureau for consideration and summing the assessment results.
- On the basis of dossier of
reporting the assessment results of investors, Project Management Units and the
assessment results of the Financial Department, Transport Infrastructure
Bureau, the Transportation Works Quality Control and Construction Management
Bureau shall sum up assessments of implementation results and report them to
the Ministry before December 25 of every year.
3. The Financial Department, the
Transport Infrastructure Bureau:
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- Within 15 days after receiving
dossier of reporting the assessment results, they shall send the assessment
results to the Transportation Works Quality Control and Construction Management
Bureau for summing generally.
4. The Information Technology
Center: Publishing the assessment results of contractor and storing the set
forms for declaration on the website of the Ministry.
5. The first assessment shall be
performed for projects in 2013, after this Regulation is
issued. Within 03 months, after this Regulation is issued, investors, Project
Management Units shall perform assessment and report results to the Ministry
(through the Transportation Works Quality Control and Construction Management
Bureau) to sum up, considere, report for the pilot announcement of levels of
satisfying of contractors when having enough conditions.
Article 8.
Announcement and utilization of the assessment results:
1. The assessment results of
implementation results of contractors of construction and installation shall be
published on the website of the Ministry.
2. The assessment results of
implementation results of contractors of construction and installation shall be
one of information that serve for reference and consideration in selection of
contractors of construction and installation for investment projects of
transportation works construction using fund from the State budget that are
decided investment by the Ministry and ensure compliance in accordance with
laws on bidding.
ANNEX 1
METHOD AND CRITERIA FOR ASSESSMENT ON
THE IMPLEMENTATION RESULTS OF CONTRACTORS OF CONSTRUCTION AND INSTALLATION OF
TRANSPORTATION WORKS
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The assessment of implementation
result of contractors shall base on:
- Bidding dossier, technical
standards for acceptance of construction works, technical design dossier,
design dossier of construction drawings that are approved (if any).
- Tender dossier of contractors;
- Overall and detailed
construction schedules enclosed with chart of mobilizing human resource,
machines, supplies, equipment of contractor that are accepted by the investor
or Project Management Unit before carrying out the construction;
- Measures to organize
construction of contractor that are accepted;
- Measures to assure for traffic
safety, labour safety, environmental hygiene, fire and explosion prevention of
contractor that already been accepted.
- Conditions stipulated in the
signed contracts.
2. Method of assessment:
Assessment of criteria is based on
the actual implementation results of contractor in comparison with requirements
of bidding package, project, assurance for implementation in satisfying of
progress and quality.
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- Objective reasons that are not
fault of contractors shall be not used for consideration and assessment on the
implementation results of contractors.
- For a partnership contractor,
the assessment is performed to each contractor in that partnership according to
the scope, value corresponding to part of affairs that are undertaken by such
contractor under agreement or contract of partnership.
- Depending on nature and content
of affairs, the reminds and corrections of investors, Project Management Units
must be timely performed in allowed time limit, ensure not to delay the
progress or affect to quality of works.
Method and criteria for assessment
shall comply with the below table:
No.
Criteria for assessment
Basis to define the level of satisfying
Result of assessment
I
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1
Capacity to mobilize
personnel
1.1. Arranging adequate personnel
meeting requirement on quantity, conditions of qualification and experience
in comparison with the tender dossier and chart of mobilization of human
resource that are accepted.
Or arranging personnel fails to
meet above requirements but after investor or Project
Management Unit remind for the first time, contractor has adjusted and
replaced in conformity with requirements.
Meeting
requirement
1.2. Arranging of key personnel
- Failing to meet requirement as
prescribed in item 1.1 or ensuring on personnel quality in item 1.1 but
failing to meet requirement on qualification, experience of bidding package
and not violating provision in item 1.3.
Fault
1.3. Contractor violates one of
the following contents:
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- Fail to arrange the key
technical officers although the investor or Project Management Unit has
reminded at the third time, the contractor still fail to implement.
- Fail to meet provision in item
1.2 and the investor or Project Management Unit has reminded at the third
time, the contractor still fail to implement.
Violation
2
Capability to mobilize
machines and equipment
2.1. Arranging adequately quantity
in proper with models or types, capacity and quality that meet requirement of
bidding package, be suitable with construction measures, the overall and
detailed construction schedule that have been approved in accordance with
regulation.
Meeting
requirement
2.2. Arranging of machines and
equipment: Failing to meet requirement as prescribed in item 2.1 or meeting
the quantity in item 2.1 but failing to meet requirement on models, capacity
as required and having remedied after investor or Project
Management Unit reminds for the third time.
Fault
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Violation
3
Arranging construction
3.1. Arranging construction
site, warehouses and yards (for gathering of supplies, equipment, fuels, materials),
management house, huts, camps to meet requirement on construction measures,
the overall and detailed construction schedule of bidding package that have
been approved in accordance with regulation.
Meeting
requirement
3.2. Failing to meet requirement
as prescribed in item 3.1 or having arranged but they are not adequate,
unconformable with the actual construction conditions and they have been
remedied after investor or Project Management Unit reminds for the third
time.
Fault
3.3. Contractor fails to meet
provision in item 3.2 although the investor or Project Management Unit has
reminded at the third time, the contractor still fail to implement as
required and affect to progress and quality of bidding package.
Violation
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Progress of construction:
4
Overall progress of
construction:
4.1. Actual progress of
construction exceeds the approved overall progress of
construction
Meeting
and exceeding requirement
4.2. Actual progress of construction
meets the approved overall progress of construction
Meeting
requirement
4.3. Actual progress of
construction is late of ≤ 10% in comparison with the
approved overall progress of construction.
Fault
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Violation
5
Detailed progress of
construction:
5.1. Actual progress of
construction exceeds the approved detailing progress of construction
Meeting
and exceeding requirement
5.2. Actual progress of
construction meets the approved detailing progress of construction
Meeting
requirement
5.3. Actual progress of
construction is late of ≤ 20% in comparison with the approved detailing
progress of construction.
Fault
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Violation
III
Construction quality, labour
safety, traffic safety, environmental hygiene, fire and explosion prevention:
6
Construction quality
6.1. Meeting technical
requirement of bidding package.
Meeting
requirement
6.2. Investor, Project Management
Unit, Supervision Advisory, or the consulting agencies of Ministry has
comments on quality not be ensured and required for remedy, repair and the
contractor has remedied and repaired according to the approved design.
Fault
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Violation
7
Ensuring traffic safety:
7.1. Perform well the traffic
safety measures during construction.
Meeting
requirement
7.2. Happening congestion,
traffic accidents but not cause damages to people.
Fault
7.3. Contractor violates one of
the following contents:
- Happening traffic accidents
that cause damages to people, means.
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Violation
8
Labour safety, fire and
explosion prevention
8.1. Implement properly and
adequately in accordance with regulations on measures of labour safety, fire
and explosion prevention during construction.
Meeting
requirement
8.2. Happening occupational
accidents, fire, explosion but not have damage to people and assets
Fault
8.3. Happening occupational
accidents that have damages to people and assets.
Violation
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Ensuring environmental
hygiene
9.1. Implement properly and
adequately in accordance with regulations on measures of ensuring
environmental hygiene.
Meeting
requirement
9.2. Causing the environmental
unsanitary, being reflected by opinions, documents of management agencies at
all levels or on means of mass media and having remedied after investor or
the Project Management Unit reminds
Fault
9.3. During construction,
causing the serious influences to environmental hygiene, the environment
management agencies made sanction minutes or having written reflects of management
agencies at all levels and on means of mass media, although the investor or
Project Management Unit has reminded at the third time, the contractor still
fail to implement.
Violation
IV
Settlement of procedures for
payment and finalization of contractors:
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Payment mission
10.1. Implementing the payment
acceptance and submission of payment dossier in time prescribed by contracts
The payment dossier ensures adequate valid documents, correctness, accuracy and
legality of payment data.
Meeting
requirement
10.2. Implementing procedures
for payment and submission of payment dossier is late, not adequate as
required and not violate item 10.3.
Fault
10.3. Failing to implement the
payment acceptance and submission of payment dossier in time prescribed by
contracts. The payment dossier is inadequate valid documents, non-ensured for
correctness, accuracy and legality of payment data although the investor or
Project Management Unit has reminded at the third time, the contractor still
fail to remedy.
Violation
11
Finalization mission
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Meeting
requirement
11.2. Time of delivering and
submitting the finalization dossier of contract is late. The finalization
dossier have inadequate valid documents, not ensure the correctness, accuracy
and legality of finalization data. Fail to coordinate well with investor in
completing procedures during auditing, appraisal and examination for approval
of finalization. Implementing the handling debt and returning in a late
manner when being paid in excess of the approved finalization value.
Not violating item 11.3
Fault
11.3. Being late in delivering
and submitting the finalization dossier of contract. The finalization dossier
have inadequate valid documents, not ensure the correctness, accuracy and
legality of finalization data, fail to coordinate with investor in completing
procedures during auditing, appraisal and examination for approval of
finalization. Failing to implement the handling debt and returning timely
when being paid in excess of the approved finalization value although the
investor or Project Management Unit has reminded at the third time, the
contractor still fail to remedy.
Violation
V
12
Implementation of
responsibility for the construction works warranty of contractor
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Meeting
requirement
12.1.In the warranty duration,
works is required for repair of faults, defects but contractor has repaired
untimely when having request of management agencies and not violate item 12.3
Fault
12.3. In the warranty duration,
works is required for repair of faults, defects, damges or when competent
agencies have required for the third time but contractor still fails to
remedy or repair
Violation
ANNEX 2
THE ASSESSMENT RESULT OF
IMPLEMENTATION RESULT OF CONTRACTORS OF CONSTRUCTION AND INSTALLATION
- Investor (Project Management
Unit):
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- Name and scope of bidding
package:
- Price of bidding package:
No.
Criteria for assessment
Comments to define the level of satisfying
Result of assessment
I
The actual mobilization
capacity of contractor
1
...
...
...
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Meeting requirement
Fault
Violation
2
Capability to mobilize machines
and equipment
...
...
...
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Fault
Violation
3
Arranging construction:
Meeting requirement
...
...
...
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Violation
II
Progress of construction:
4
Overall progress of
construction:
Meeting and exceeding
requirement
...
...
...
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Fault
Violation
5
Detailed progress of
construction:
Meeting and exceeding
requirement
...
...
...
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Fault
Violation
III
Construction quality, labour
safety, traffic safety, environmental hygiene, fire and explosion prevention:
6
Construction quality
...
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Fault
Violation
7
Ensuring traffic safety:
Meeting requirement
...
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Violation
8
Labour safety, fire and
explosion prevention:
Meeting requirement
Fault
...
...
...
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9
Ensuring environmental
hygiene:
Meeting requirement
Fault
Violation
IV
...
...
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10
Payment mission:
Meeting requirement
Fault
Violation
11
...
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Meeting requirement
Fault
Violation
V
12
Implementation of
responsibility for the construction works warranty of contractor:
...
...
...
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Meeting requirement
Fault
Violation