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MINISTRY OF EDUCATION AND TRAINING
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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
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No. 10/2009/TT-BGDDT
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Hanoi, May 07, 2009
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CIRCULAR
PROMULGATING THE REGULATION ON DOCTORAL
TRAINING
Pursuant to the
Government's Decree No. 178/2007/ND-CP dated December 03, 2007 defining the
functions, tasks, powers and organizational structure of Ministries and
ministerial agencies;
Pursuant to the
Government's Decree No. 32/2008/ND-CP dated March 19, 2008, defining the
functions, tasks, powers and organizational structure of the Ministry of
Education and Training;
Pursuant to the
Government's Decree No. 75/2006/ND-CP dated August 02, 2006, specifying and
guiding the implementation of a number of articles of the Law on Education;
At the request
of the Director of the Department of Higher Education,
Article
1. Promulgating the Regulation on Doctoral training together
with this Circular.
Article
2. This Circular takes
effect on June 22, 2009 and supersede the regulations on doctoral training and
enrolment in the Decision No. 18/2000/QD-BGD&DT dated June 08, 2000 of the
Minister of Education and Training promulgating the Regulation on Postgraduate
Education, the Decision No. 02/2001/QD-BGD&DT dated January 29, 2011 of the
Minister of Education and Training promulgating the Regulation on Postgraduate
Enrolment, the Decision No. 19/2002/QD-BGD&DT dated April 09, 2002 of the
Minister of Education and Training on the amendments to the Regulation on
Postgraduate Enrolment, the Decision No. 16/2003/QD-BGD&DT dated April 09,
2003 of the Minister of Education and Training on the amendment to the
Regulation on Postgraduate Enrolment, the Decision No. 11/2004/QD-BGD&DT
dated April 21, 2003 of the Minister of Education and Training on the amendment
to the Regulation on Postgraduate enrolment.
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THE MINISTER
Nguyen Thien Nhan
REGULATION
ON DOCTORAL TRAINING
(promulgated
together with the Circular No. 10/2009/TT-BGDDT dated May 07, 2009 of the
Minister of Education and Training)
Chapter I
GENERAL PROVISIONS
Article 1. Scope of regulation and subjects of application
1. This Regulation
deals with the doctoral training, including training institutions, enrolment,
programs, training organization, dissertation, dissertation defense,
dissertation assessment, and award of doctorate degrees; complaints, accusations,
inspections, and penalties.
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Article 2. Training targets
Doctorate training
is to train scientists accomplished in theories and practice, capable of
independent study, creative, and able to discover and solve new issues
important to science and technology, and guidance on scientific research.
Article 3. Training duration
1. The duration of
doctoral training is 3 consecutive full-time years for master’s degrees
holders, and 4 consecutive full-time years for bachelor’s degrees holders.
2. If postgraduate
students that are not able to study full-time and the training institution
approves, the total duration of the training program of such postgraduate
students must be the same as the duration in Clause 1 of this Article,
including at least 12 consecutive full-time months at the training institution
to do the research project.
Chapter II
TRAINING INSTITUTIONS
Article
4. Conditions for opening new disciplines
1. The institutions
that provide doctoral training may apply for opening a new discipline when the
following conditions are satisfied:
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If the discipline
is not in that list, the training institution shall present scientific
foundation for this new discipline that is approved by the Science and Training
Council of the training institution; the training practice and experience of
other countries, together with the reference training programs of some foreign
universities.
b) The full-time
teaching staff and science staff satisfy training requirements, in particular:
- At least an
associate professor and 4 doctors in the same field, including at least 3
persons in the same discipline;
- Within 3 years
until the application for opening the new discipline is made, at least 3
research works of tenured lecturers and academic staff of the academic
department or postgraduate training department (hereinafter referred to as academic
departments) published in reputable academic journals subject to peer review in
Vietnam or overseas;
- Able to develop
new programs and organize the implementation of the training program, provide
guidance for postgraduate students to do doctoral dissertation and hold
dissertation assessment councils.
c) The facilities,
equipment, library, and laboratory meet the training requirements; postgraduate
students are provided with separate workplaces;
d) Experienced in
scientific research; national, ministerial, provincial researches are
completed; experienced in training researchers; regularly holding science conferences
and conventions; regularly participate in international cooperation in
scientific research and training;
dd) For training
institutions being schools must have completed at least 02 courses of master’s
training in the fields or disciplines suitable for the registered disciplines.
2. For special
disciplines and special educational institutions, the Minister of Education and
Training shall consider assigning doctoral training pursuant to this
Regulation.
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1. The Minister of
Education and Training (or the Director of Vietnam National University of Hanoi
and Vietnam National University of Ho Chi Minh city, for affiliated units)
shall assign doctoral training to the training institutions that satisfy the
business in Clause 1 Article 4 of this Regulation.
2. The application
for opening a new discipline includes:
a) A written
request for opening a new discipline made by the training institution.
b) The plan for the
opening of the new discipline, including: the introduction of the training
institution and the reasons for opening the new discipline); the training
targets, academic staff, equipment serving doctoral training, the establishment
of the doctoral dissertation assessment council; the training program and training
plan (Appendix 1, 01 plan for each discipline).
3. Procedure for
assigning doctoral training
a) The training
institution shall send 03 dossiers to competent authorities for considering and
assessing the plan within 60 working days from the day on which the complete
and valid dossier is received.
b) Within 15
working days from the end of the assessment, if the training institution satisfies
the conditions in Clause 1 Article 4 of this Regulation, competent authorities
shall issue a decision to assign the doctoral training to the training
institution. If the training institution fails to satisfy all conditions,
competent authorities shall send the assessment result to the training
institution.
Article
6. Annulling the decision to assign doctoral training
1. The decision to
assign doctoral training shall be annulled in one of the following cases:
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b) The training
institution fails to recruit for 3 consecutive years;
c) The training
institution fails to meet the standards of the Ministry of Education and
Training during quality assessment (assessment of the training institution or
the training program).
2. The authorities
competent to assign doctoral training are also competent to annul the decisions
on assigning doctoral training.
Chapter III
ENROLMENT
Article
7. Method and time of enrolment
1. Enrolment time:
every year, depending on the demand and enrolment target, the training
institution shall hold one to two postgraduate student enrolments in February
and August.
2. Enrolment
method: profile assessment.
Article
8. Conditions for enrolling in doctoral training
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1. Have a master’s
degree (or a decent bachelor’s degree if the master’s degree is not obtained)
suitable for the doctoral discipline enrolled in.
The Director of the
training institution shall specify the conditions of qualifications, field of
study, average marks at bachelor’s or master’s level for enrolling in doctoral
training in the notice of enrolment.
2. Have an essay on
the intended research, presenting the research topic or field of study, the
reasons for choosing the field of study and targets, the reason for choosing
this training institution; the plan for each stage of the training; the
experience, knowledge, understanding, as well as the candidate’s preparation
for their intended researches or fields of study; the plan for working after
the graduation; suggestion for instructors (Part I Appendix II).
3. Have two letters
of introductions from two scientists that hold academic ranks such as
professors or associate professors in the same discipline, or a letter of
introduction from a scientist that hold an academic rank or a doctorate degree
in the same discipline, and a letter of introduction from the candidate’s employer.
The introducers must have at least 06 months’ experience or have engaged in the
same discipline with the candidate. The letter of introduction must assess the
capability and qualities of the candidate, in particular:
a) The ethics,
especially professional ethics
b) Professional
proficiency;
c) Working method;
d) Research
ability;
dd) Teamwork
skills;
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g) Potential for
professional development;
h) Other
assessments and recommendations.
4. Have skills in
foreign languages to study documentation, participate in international
activities serving scientific research, and do dissertations according to
Article 9 of this Regulation.
5. For the
disciplines that require working experience, the Director of the training
institution shall specify the necessary working duration that a candidate needs
before the enrolment in the notice of enrolment.
6. Be introduced by
the personnel department (for employed candidates) or the school from which the
candidate graduates. The unemployed candidates must be certified by their local
governments that they have clean records and have not violated law.
7. Commit to
fulfill financial obligations to the training as required by the training
institution (tuition fee, refund to the sponsor if the doctoral dissertation is
not completed).
Article
9. Requirements of foreign language skills of candidates
Directors of
training institutions shall specify the necessary foreign languages and the
necessary foreign language skills of candidates according to the requirements
of the discipline and the training program, and the ability to meet the
requirements of foreign language skills before the dissertation defense
according to Article 22 of this Regulation.
Article
10. Notice of enrolment
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2. The notice of
enrolment shall be posted at the training institution, sent to relevant
agencies, and posted on the websites of the training institution and the
Ministry of Education and Training ([email protected]) and on other mass
media, specifying:
a) The enrolment
target of each discipline shall be decided by the Director of the training
institution according to the target of the whole training institution and the
professional capacity, research requirements, equipment, etc. of each
discipline;
b) The enrolment
plan;
c) The application
and the intended time when dossiers are received;
d) The recruitment duration,
date of result announcement, and the commencement date;
dd) The list of
research orientations, fields of study or research projects enclosed with the
list of scientists that may instruct postgraduate students; the number of
postgraduate students that may be admitted according to each research
orientation or field of study (Form 6 in Appendix I);
e) Other
requirements and information necessary for candidates.
Article
11. Enrolment Council
1. The Director of
the training institution shall issue the decision to establish the Enrolment
Council
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a) The President:
the Director of the training institution or the Deputy Director delegated by
the Director;
b) The standing
member: the manager or deputy manager of the Postgraduate Training Department
of the training institution;
c) Members: the
deans or managers of faculties of the recruiting disciplines.
Relatives (spouses,
children, brothers and sisters) of candidates must not join the Enrolment
Council and the boards that assist the Enrolment Council.
2. Rights and
obligations of the Enrolment Council: announce the enrolment; receive
applications; assess profiles and certify admission; summarize the enrolment;
decide the commendation and disciplinary actions; report the enrolment result
to the Ministry of Education and Training.
3. Rights and
obligations of the President of the Enrolment Council:
a) Provide guidance
and organize the implementation of the regulations on enrolment in Chapter III
of this Regulation;
b) Make decisions
and take responsibility before the Director of the training institution for the
issues relating to the enrolment according to Chapter III of this Regulation;
ensure the openness and responsibility of the enrolment process, select
motivated, proficient, and potential candidates capable of completing their
research projects according to the training targets and research orientations
of the training institution;
c) Decide the
establishment of committees that assist the Enrolment Council, including the
Secretariat and academic committees. Such committees are subject to the
direction of the President of the Enrolment Council.
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1. The composition
of the Secretariat of the Enrolment Council includes: the chief secretary is
the standing member of the Enrolment Council, and the members.
2. Rights and
obligations of the Secretariat of the Enrolment Council:
a) Receive, process
the applications submitted by candidates and collect enrolment fees;
b) Make a list of
eligible candidates and send it together with their profiles to the faculty;
c) Receive and
summarized the profile assessment results from the academic committees and
submit it to the Enrolment Council for consideration;
d) Send the notice
of recruitment result to all candidates.
3. Responsibilities
of the Chief Secretary:
Take responsibility
before the President of the Enrolment Council for the tasks of the Secretariat.
Article
13. Academic committees
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2. An academic
committee has at least 5 holders of doctorate degrees or higher that are
conversant with candidates’ intended researches and fields of study, and are
members of academic departments, science workers or lecturers of the training
institution or invited by the dean, and the intended instructors of admitted
candidates. An academic committee includes the chief and the members
3. Academic
committees shall assess applications, essays about intended researches, discuss
about candidates’ intended researches, classify candidates as excellent, good,
average, or failed, and send the result to the Secretariat. The Secretariat
shall summarize and send a report to the Enrolment Council.
Article
14. The procedure for recruiting postgraduate students
1. Members of academic
committees shall assess and classify candidates according to their applications
and study results at bachelor’s level or master’s level; their skills in
foreign languages, their research accomplishments; their professional
experience; the quality of the essays on their intended researches; remarks and
recommendations of the candidates in the introduction letters.
2. Candidates shall
present their intended researches and research plans before the academic
committees. The intended researches of candidates must be suitable for the fields
of study and research orientations of the academic department, and instructed
and competent persons. Members of academic committees shall ask questions to
assess the personality, intelligence of candidates, the clarity of the ideas
and the goals after completing the doctoral course, the feasibility of their
plans, and the necessary attributes in a postgraduate student. Academic
committees shall issue written remarks and assessments (part II of Appendix
II).
3. According to the
assessment, academic committees shall build an assessment scale, summarize
assessments given by members, make a list of candidates sorted by their marks
in descending order, and send the results to the Secretariat of the Enrolment
Council.
4. The Secretariat
of the Enrolment Council shall check the applications again, and send the
ranking result to the Enrolment Council. The Enrolment Council shall define the
recruitment principles and make a list of admitted candidates according to the
enrolment targets decided by the Director of the training institution and the
ranking of candidates, then submit it to the Director of the training
institution for approval.
Article
15. Summoning admitted candidates
1. Pursuant to the
list of admitted candidates approved by the Director of the training
institution, the training institution shall send admission letters to admitted
candidates.
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Chapter IV
TRAINING ORGANIZATION AND PROGRAMS
Article
16. Training program
1. The doctoral
training program is to help postgraduate students complete and improve their
basic knowledge, study deeply in professional knowledge, obtain a wide range of
knowledge about relevant fields of study, assist postgraduate students in
practicing their skills in studying, identifying and solving professional
problem, and necessary practical skills. The program must assist postgraduate
students in self-learning of fundamental knowledge about professional theories
and arguments of the fields of study and the discipline, applied professional
knowledge of the discipline; methodology, research method, method of writing
academic articles and presenting research result before Vietnamese and
international researchers.
2. Doctoral
training is primarily self-learning and self-studying under the guidance of
instructors and scientists; it values scientific research habit and creative
thinking for discovering and solving professional problems.
3. The doctoral
training program is composed of three parts:
a) Part 1: Supplementary
modules;
b) Part 2: Doctoral
modules, doctoral subjects, and the dissertation proposal;
c) Part 3:
Scientific research and doctoral dissertation.
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Article
17. Supplementary modules
Supplementary
modules are modules that help postgraduate students acquired sufficient
knowledge and professional skills to perform their tasks.
1. For postgraduate
students without master’s degrees, supplementary modules include master’s
modules in the corresponding discipline in the first two years of the doctoral
training, composed of 27 – 36 credits, not including philosophy and foreign
languages.
2. For postgraduate
students that already have master’s degrees in a similar discipline with the
doctoral training program, or have master’s degrees in the same discipline but
have graduated for many years, or have master’s degrees awarded by other
training institutions, the training institution shall request the postgraduate
students to do the necessary modules according to the discipline and field of
study.
3. If the
bachelor’s training program of a postgraduate student omits important subjects
and modules important to the doctoral training, the Director of the training
institution may request such postgraduate student to do some bachelor’s
modules.
4. The Director of
the training institution shall decide the supplementary modules and necessary
number of credits in the cases in Clause 2 and Clause 3 of this Article.
Article
18: Doctoral modules, doctoral subjects, and the dissertation proposal
1. The doctoral
modules help postgraduate students update new knowledge about their fields of
study; improve the theoretical understanding, methodology, and ability to apply
important research methods. Each module contains 2 – 3 credits. Each
postgraduate student must complete 3 – 5 modules with 8 – 12 doctoral credits.
2. Doctoral modules
include compulsory modules and optional modules. The compulsory modules are the
basic part and relating to crucial knowledge at higher levels. The optional
modules are intensive and suitable for the research projects, or help practice
the methods of professional research and academic article writing.
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4. The dissertation
proposal on the research development and issues relating to the dissertation
topic requires postgraduate students to demonstrate their skills in analyzing
and assessing the finished researches in Vietnam and overseas that are closely
relating to their dissertation topic, raise the unresolved issues that the
dissertation must resolve.
5. Before the
course, the Director of the training institution shall decide and announce the
list, targets, requirements, and contents of doctoral modules and subjects of
each discipline; the assessment method and minimum requirements for each module;
the methods of reporting, assessing reports and dissertation proposals of
postgraduate students.
Article
19. Scientific research
1. Scientific
research is a typical and mandatory stage in when doing doctoral dissertation. Depending
on the characteristics of the field of study (social science, natural science,
technology), the training institution shall set down various requirements for
the assessment of intelligence and technological solutions relating to the dissertation,
the need for investigation and experiments to provide necessary information,
the need for scientific reasoning or solution design and experiment necessary
for postgraduate students to reach new knowledge of solutions. These are the
most important bases for postgraduate students to write their doctoral
dissertations.
2.
The contents and scale of the scientific research must be suitable for the targets
of the doctoral dissertation. Depending on the characteristics of the research
projects, the training institution and the instruction shall provide budget,
equipment, and personnel for postgraduate students to complete their necessary
researches. Postgraduate students shall ensure the truthfulness, accuracy, and
novelty of their research result; comply with the Vietnam’s and international
regulations on intellectual property.
3. Scientific
research shall be conducted during the doctoral training. If the scientific
researches cannot be done by the intended deadline for some subjective or
objective reasons, postgraduate students may apply for the extension of the
deadline to ensure the quality of their dissertation. The training cost of
during the extension shall be incurred by postgraduate students, their
employers, or the training institution if possible.
Article
20. Doctoral dissertation
A doctoral dissertation
must be a unique and creative scientific research, provide new knowledge or solutions
valuable to development and growth of professional knowledge, or creatively
resolve the issues for a profession or the society.
A doctoral dissertation
consists approximately 100 A4 pages, over 50% of which shall present the
research result and ratiocination of the postgraduate student.
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1. Depending on the
competence of each postgraduate student, their qualifications, completed
bachelor’s and master’s modules (if any), the instructors and the Science and
Training Council of the faculty (or of the institution – if the training
institution is a research institute) shall suggest additional bachelor’s or
master’s modules the Director of the training institution; the doctoral modules
and doctoral subjects must be practical and suitable for the training and the
dissertation topic of the postgraduate student. The postgraduate student-training
department of the training institution shall make a study plan according to the
suggestions of the Science and Training Council and notify it to postgraduate
students.
2. For supplementary
bachelor’s and master’s modules, postgraduate students shall attend the
corresponding classes of the doctoral training institution or other training
institutions appointed by the doctoral training institution. Doctoral modules
shall be provided by the doctoral training institution.
3. Within 24 months
from the admission, the training institution shall enable postgraduate students
to complete part 1 and part 2 of the doctoral training program.
4. The teaching and
assessment of modules and dissertation proposals of postgraduate students meet
the following requirements:
a) Encouraging and
requiring postgraduate students to study actively;
b) The assessment
of doctoral modules and doctoral subjects must be objective and constant
throughout the training process. The Director of the training institution shall
specify the assessment scale.
5.
Postgraduate students of whom the doctoral modules, doctoral subjects or dissertation
proposals fail to meet the requirements for postgraduate students may applies
for some additional modules or research to obtain master’s degrees if they have
not had any.
6. The Science and
Training Council of the faculty or the institution shall formulate the training
program, adjust the list and contents of modules and doctoral subjects every 2
years according to the requirements of the profession and the regulations of
the training institution, and then submit them to the Director of the training
institution.
7.
The Director of the training institution shall specify the teaching and assessment
of doctoral modules, doctoral subjects, and dissertation proposals of
postgraduate students; the conditions for keeping studying after the end of
modules and dissertation proposals; the conditions for awarding master’s
degrees to the students that fail to follow the doctoral training and have not
had master’s degrees.
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1. Before the
dissertation defense, every postgraduate student must obtain one of the
following qualifications:
a) A bachelor’s
degree, master’s degree, or doctorate degree in a country where English is used
for training;
b) A bachelor’s
degree, master’s degree, or doctorate degree in Vietnam provided English is
used for training without translation.
c) A bachelor’s
degree in English language.
d) TOEFL iBT (61)
or TOEFL ITP (500) or IELTS (5.0) or the equivalent. The skill in foreign
language is equivalent to level B1 and B2 of Common European Framework - CEF
(Appendix III).
2. The foreign
language certificates of reputable Vietnamese foreign language testing centers
that assess achievements of learners similarly to the assessment of the testing
centers that issue the qualifications in Point d Clause 1 of this Article,
which are assessed and recognized by the Ministry of Education and Training,
may be used for postgraduate student training.
3. The foreign
language testing centers or training centers may send applications for
assessment and recognition to the Ministry of Education and Training if they
consider themselves to satisfy the requirements in Clause 2 of this Article.
The assessment and
certification of a foreign language certificate in postgraduate student
training are carried out every 3 years.
Article
23. Changes in the training process
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2. The addition or
replacement of instructors shall be done at least one year before the
dissertation defense.
3. With rational
explanation, a postgraduate student may transfer to another training
institution provided the remaining training duration is at least one year, the
current training institution and the new training institution accept and issue
a decision to admit the transferred postgraduate student. The Director of the
new training institution shall decide necessary additional doctoral modules or
doctoral subjects (if any).
4. A training
program is considered completed on schedule if the dissertation is approved by
the Dissertation Assessment Council at the grassroots level (hereinafter
referred to as Grassroots Assessment Council) if the institution.
If a postgraduate
student fails to complete the training program on schedule, he or she shall
apply for an extension at least 06 months before the deadline, enclosed with
the opinions of his or her employer (if any). The extension is only given when
satisfactory explanation is provided, and the postgraduate student’s study or
research must be done by the end of the extension. Postgraduate student shall
fulfill the financial obligations that arise during the extension at the request
of the training institution. The extension must not exceed 24 months. Part-time
postgraduate students must work full-time at the training institution during
the extension to complete their dissertation by the end of the extension.
5.
The postgraduate students that excellently complete the training program and
research projects, according to the research findings published in reputable
academic journals in Vietnam or overseas, may request for an early dissertation
defense. The Director of the training institution shall decide the early
dissertation defense according to the result of study and research of the
postgraduate student, recommendations of the instructor and his or her
employer, assessments and recommendations of the Science and Training Council
of the faculty or the institution (hereinafter referred to as Science and
Training Council).
6. After the end of
the training (including any extension) or when the training program is
completed (even the postgraduate student requests the early dissertation
defense), the Director of the training institution shall send a written
notification to the postgraduate student’s employer and assess the research
result and the attitude of the postgraduate student during the training at the
training institution.
7. If the
dissertation is not completed by the end of the training period, the
postgraduate student may keep doing the dissertation and return to the training
institution to submit the dissertation provided such dissertation and the research
findings are still topical and scientifically valuable, and accepted by the
instructor and the Director of the training institution. The time limit for
submitting a dissertation is 7 years (84 months) from the day on which the decision
to admit the postgraduate student is made. After this deadline, postgraduate
students may not do dissertation defenses and the study results of the doctoral
training program shall not be retained.
8. The Director of
the training institution shall specify the procedure and order for settling and
deciding the changes during the training of postgraduate students.
Article
24. Lecturers of doctoral training program
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1. Have good ethics
and qualities.
2. Hold doctorate
degree or a title of professor or associate professor in a discipline or field
of study suitable for the modules they teach in the doctoral training program.
3. Have great
proficiency and have been engaging in scientific research according to the
articles and works published before and during the doctoral training program.
Article
25. Instructors of postgraduate students
1. Article 24.
Instructors of postgraduate students must meet the standards in Article 24 of
this Regulation and the following standards:
a) Hold a title of
professor or associate professor or a doctorate degree. A lecturer that has a doctorate
degree without an academic rank shall only give instruction after 3 years from
the award of the doctorate degree;
b) Have articles
and research works that are published within the last 5 years;
c) Have his or her
name in the list of topics, research orientations and fields of study that need
recruiting postgraduate students in the year;
d) Able to raise
scientific issues and instruct postgraduate students to resolved such issues;
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e) Highly
responsible for instructing postgraduate students.
g) Not suspended
from recruiting postgraduate students according to Article 5 of this Article.
2. Each postgraduate
student shall be instructed by no more than two instructors. If a postgraduate
student is instructed by two instructors, the training institution shall
specify the roles and responsibilities of the primary and secondary instructor.
3. Processors, associate
professors, and doctors of science that have done valuable researches and are
experienced in instructing postgraduate students may instruct postgraduate
students independently with the permission of the training institution.
4.
A professor and or doctor of science may instruct no more than 5 postgraduate
students at the same time, an associate professor or doctor may instruct no
more than 3 postgraduate students at all training institutions that invite
them, including postgraduate students instructed in cooperation and the
postgraduate students allowed to defense their dissertations after the training
period according to Clause 7 Article 23 of this Regulation. Each instructor
shall instruct no more than two postgraduate students in the same course.
5.
When two postgraduate students of an instructor fail to complete their
dissertation due to professional reasons, such instructor may not receive more
postgraduate students. When three postgraduate students of an instructor fail
to complete their dissertation without satisfactory explanation, such
instructor may not receive more postgraduate students for at least 2 years.
6. Training
institutions are encouraged to invite Vietnamese scientists overseas or foreign
scientists that meet the standards in Clause 1 of this Article to instruct
postgraduate students.
Article
26. Duties of instructors
1. Approve the
study and research plans of postgraduate students.
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3. Make weekly,
monthly, quarterly, and annual plans for working with postgraduate students. Supervise
and instruct postgraduate students to study and doe their dissertation, attend
science conventions, give assessment and help postgraduate students in having
their research findings published.
4. Help
postgraduate students prepare reports according to the schedule of the academic
department; prepare lectures and teaching materials; instruct students to
practice and do scientific research.
5. Make remarks on
the study, research, and progress of postgraduate students in the periodic
reports sent by postgraduate students.
6. Examine
postgraduate students’ dissertation, certify the results and call for the
dissertation defense if the dissertation meet the requirements.
7. Other duties
defined by the Director of the training institution.
Article
27. Responsibilities of postgraduate students
1. During the training,
postgraduate students are official of the academic department and responsible
for reporting the study plan and the research outline to the academic department.
2. While studying
and doing the dissertation, postgraduate students must regularly seek opinions
and have discussions with their instructors according to plans and schedule; participate
in science activities of the academic department and write reports; write at
least two academic articles that are published on academic journals subject to
peer review according to the list of journals made by the academic department;
participate in the science activities relating to their research; periodically
report their study result and research findings to the instructors and the academic
department according to the schedule made by the academic department at least 4
times a year.
3. During the
study, postgraduate students shall participate in professional activities,
teaching, research, and instructing interns and students that do research at
the training institution under the appointment of the academic department.
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5. Postgraduate
student must not contact peer reviewers and members of the Institutional
Assessment Council before the dissertation defense; must not participate in the
organization of the dissertation defense such as sending dissertation documents
to Council members; must not take remarks on the dissertation from Council members,
scientists, and scientific organizations.
Article
28. Responsibilities of the academic department
1. Enable academic
committees to recruit postgraduate students, assess applications and
candidates’ capability and attributes. Make and send a record on the assessment
and ranking of candidates to the Director of the training institution for
decision.
2. Consider and
seek opinions from the Science and Training Council before requesting the
Director of the training institution to decide necessary modules in the
doctoral training program, including bachelor’s modules, master’s modules, and
doctoral modules; doctoral subjects; training plan for each postgraduate
student; the supervision and inspection of the implementation of the training
program and plan for such postgraduate student.
3. Organize academic
curricular activities for lecturers and postgraduate students at least once per
month for postgraduate students to report their research findings; assign
postgraduate students to teach and instruct students to do scientific research
and to practice.
4. Specify the
working schedule of postgraduate students and instructors; and the schedules
for reporting study result at least 4 times per year. Assess the study and
research result, attitude, capability and potential of postgraduate students;
request the Director of the training institution to decide the sustention of
the study of each postgraduate student.
5. Suggest the list
of academic journals subject to peer review to the Director of the training
institution in which postgraduate students have their research findings published
according to Clause 7 Article 30 of this Regulation; instruct and assist
postgraduate students in having their research findings published in Vietnam
and overseas.
6. Request the
Director of the training institution to change the dissertation names, add or
replace instructors, contract or extend the training duration, or change the
training institution of the postgraduate student.
7. Strictly
supervise postgraduate students throughout their study. Send reports on the
study and research of postgraduate student to the Director of the training
institution every 6 months and request the Director of the training institution
to send such reports to the postgraduate students’ employers.
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Article
29. Responsibilities of the training institution
1. Formulate and
issue the charter of the training institution on enrolment, training
organization and management, postgraduate student management, dissertations,
dissertation defenses, doctorate degree award, and activities relating to the
doctoral training based on this Regulation.
2. Formulate plans
and annual enrolment targets of the training institution for each discipline
and report them to the Ministry of Education and Training.
3. Formulate
training programs, textbooks, and teaching plans for the permitted disciplines;
make and send applications to provide doctoral training to the Ministry of
Education and Training; approve the list of reputable academic journals subject
to peer review in which postgraduate students have their research findings
published; instruct postgraduate students to follow the procedure for sending
their articles to such Vietnamese and foreign journals.
4. Organize annual
enrolment according to the set targets and Chapter III of this Regulation.
5. Issue decisions
to admit postgraduate students, research projects, discipline, instructors, and
training durations; deal with the changes during the training such as the
change of topics, instructors, training method, or training institution.
6. Provide training
in accordance with the approved training programs. Facilitate the internship
and participation in international science conventions overseas.
7. Provide equipment,
supplies, materials, and other conditions necessary for the study of
postgraduate student and for academic staff of the training institution.
8. Organize
dissertation defenses in accordance with this Regulation and the charter of the
training institution. Appoint competent and experienced personnel to serve the
dissertation defenses of postgraduate students.
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10. Hold annual
science conventions and international science conferences. Periodically publish
academic journals subject to peer review of the training institution.
11. Develop
websites and update all dissertations, their abstracts, and their novelties (in
Vietnamese and English) from their preparation; the list of postgraduate students
every year; the research projects in progress; and the list of postgraduate
students awarded doctorate degrees.
12. Comply with the
reporting regime:
a) Send reports to
the Ministry of Education and Training on the enrolment result and the decisions
to admit postgraduate students (Appendix IV) after the enrolment;
b) In every
November: send reports to the Ministry of Education and Training on the
doctoral training of the institution and the changes in postgraduate students
in the year, determine the targets and plans for recruiting postgraduate
students in the next year (Appendix V);
c) On the last day
of even months: send the Ministry of Education and Training the list of postgraduate
students that do dissertation defenses over the last 2 months (Appendix VI).
d) Before the 30th
of June and 31st of December every year: send the Ministry of
Education and Training reports on the award of doctorate degrees. A report
includes:
- The overall
report on the award of doctorate degrees from the previous report.
- The list of
postgraduate students awarded doctorate degrees (Appendix VII).
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- Copies of
decisions to admit the postgraduate students in the awarding list.
dd) The documents
and profiles of all postgraduate students relating to the recruitment, training,
graduation, and award of degrees must be preserved and stored at the training
institution according to current regulations on storage;
13. Inspect the
conformity with the Regulation on doctoral training of the Ministry of
Education and Training and the charter of the training institution; take
responsibility for the training provided by the training institution.
14. Apply for
training quality assessment.
Chapter V
DISSERTATION AND DISSERTATION DEFENSE
Article
30. Requirements for a doctoral dissertation
1. The doctoral
dissertation must be done by the postgraduate student and meet the targets and requirements
in Article 20 of this Regulation. The dissertation must make new academic
contributions, presented in academic languages, make use of basic arguments of
the discipline to analyze and comment on the arguments and the results of
previous researches relating to the dissertation, and on that basis raise new
issues, hypotheses or new solutions to resolve the issues of the dissertation,
and prove them by new materials. The dissertation writer shall make a
commitment on his or her scientific work.
Postgraduate
students are recommended to write and defend their dissertations in English.
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3. The doctoral
dissertation must comply with the regulations on intellectual property right
protection in the Law on Intellectual property.
4. If the
dissertation is a scientific work or part of a scientific work of a collective,
the main part of which is done by the author, it is required to submit the
written permissions of the collective members for the postgraduate student to
use this work to do the dissertation defense.
5. The authors or
co-authors of the research findings that are used must be clearly cited. If the
authors and sources of documents (tables, formulas, diagrams, and other
materials) are not cited, the dissertation shall not be approved and defended.
6. The list of
published works of the author that relate to the dissertation and the reference
list shall be enumerated in alphabetical order of the authors’ names in
conformity with international practice. The reference list shall enumerate the
documents quoted, used, and mentioned in the dissertation.
7.
The primary contents and research findings of the dissertation must be reported
at annual national science conferences and and announced in at least two
articles on academic journals subject to peer review. The Vietnamese academic
journals are in the list of academic journals that are rated 1, and
concurrently enumerated in the list of academic journals defined by the
training institution.
Postgraduate
students are encouraged to have their articles published on reputable
international academic journals and the journals enumerated by International
Science Institute (ISI) at http://scientific.thomson.com/isi/ or memoranda of
International Science Conferences published by reputable international
publishers.
8. The training
institution shall specify the way of presenting dissertations of each
discipline, ensuring that dissertations are scientifically, clearly, and
coherently presented.
Article
31. Assessing and defending dissertations
1. A doctoral
dissertation shall be assessed by:
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b) The Institutional
Assessment Council.
2. Conditions for doing
a dissertation defense:
a)
The dissertation and the study program are completed according to Article 17,
18, 19, 20 of this Regulation by the deadline;
b)
The dissertation meets the requirements in Article 20 and Article 30 of this
Regulation and the regulations of the training institution;
c) The collective
or instructors shall write assessment of the dissertation quality, the attitude
and result of the postgraduate student, and request the dissertation defense;
d) The postgraduate
student does not receive any warning nor carry a heavier penalty
3. The Director of
the training institution shall decide the specific conditions and requirements
for dissertations of each discipline when they are defended before the
Institutional Assessment Council.
Article
32. Assessment of dissertation at the grassroots level (by the academic
department)
1. After the
postgraduate student satisfies the conditions in Clause 2 Article 31 of this Regulation,
the chief of the academic department shall request the Director of the training
institution to issue a decision to establish a Grassroots Assessment Council.
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3. The dissertation
shall be sent to Council members before the Council meeting at least 15 working
days. The Council members shall read the dissertation and write the review
before attending the Dissertation Assessment Council.
4. The Council
shall not hold the assessment meeting if:
a) The Council
President is not present;
B The secretary of
the Council is not present;
c) The reviewers
that disapprove the dissertation are not present;
d) Two Council
members or more are not present;
dd) The
postgraduate student receives a warning or carries a heavier penalty.
5. The grassroots
assessment meeting is an academic activity of the academic department that is
attended by members of the academic department and people concerned. Before the
dissertation is defended before the Institutional Assessment Council, the Grassroots
Assessment Council shall hold one or some meetings if the dissertation needs
amending or supplementing. Members of the Grassroots Assessment Council must
indicate the new results of the dissertations, the limitations and defects of
the dissertation, and request the postgraduate student to make amendments.
The dissertation
shall be defended before the Institutional Assessment Council after it is
completed according to the opinions provided in the previous meetings of the
Council, and approved by at least ¾ of the members of the Grassroots Assessment
Council that are present at the last meeting.
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7. The dissertation
assessment shall focus on the research, contents and quality of the
dissertation; ensure the accuracy, objectivity, scientific, and seek opinions
from scientists when assessing the dissertation. The Director of the training
institution shall specify the organization and operation of the Grassroots
Assessment Council.
Article
33. Application for dissertation defense before the Institutional Assessment
Council
1. Based on the
conclusion of the Grassroots Assessment Council, the chief of the academic
department shall send the Director of the training institution an application
for the dissertation defense before the Institutional Assessment Council.
2. The application
for a dissertation defense includes:
a) The detailed
minutes of the meetings of the Grassroots Assessment Council that are signed by
the President and Secretary of the Council;
b) An explanation
for the amendments to the dissertation after each meeting that is signed and approved
by the President of the Council, two reviewers, the members that request such
amendments, and the chief of the academic department;
c) Two reviews of
two reviewers;
d) The list of
units and individuals that receive the dissertation summary;
dd) A copy of the
bachelor’s degree or master’s degree (if any);
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g) The copy of the decision
to admit postgraduate student and decisions on the changes during the training
process (if any);
h) The list and
photocopies of published articles and works relating to the dissertation;
l) The written
assents of co-authors (if any);
k) The dissertation
and dissertation summary;
l) The information
about new academic contributions of the dissertation (in both Vietnamese and
English). The contents: name of the dissertation, name and code of the
discipline; name of the postgraduate student and the course; academic rank,
degree, and name of the instructor; name of the training institution, summary
of the new academic contributions, new arguments from the research findings and
survey result of the dissertation, signature and full name of the postgraduate
student.
m) Other documents
required by the Director of the training institution.
Article
34. Peer reviewers
1. Before the Institutional
Assessment Council is established, the Director of the training institution
shall seek opinions from the two peer reviewers. Peer reviewers are Vietnamese
or foreign scientists that are accomplished in the field into which the
postgraduate student is researching, have good qualities and ethics, are
reputable, and independent, and experienced.
Opinions of peer
reviewers are advice for the Director of the training institution to assess the
quality of the doctoral dissertation and decide to allow the postgraduate student
to do dissertation defense. It is encouraged to seek opinions from peer
reviewers overseas, especially the dissertations on fundamental science and
technology.
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3. When both peer
reviewers approve the dissertation, the Director of the training institution
shall issue a decision to establish the Institutional Assessment Council. When
one peer reviewer disapproves the dissertation, the Director of the training
institution shall seek opinions from a third peer reviewer. If the third peer
reviewer approves the dissertation, the dissertation shall be defended before
the Institutional Assessment Council.
4. The dissertation
shall be rejected and reassessed by the Grassroots Assessment Council if it is
disapproved by the both initial reviewers or the first and the third reviewer. In
this case, the dissertation must be revised and defended before the Grassroots
Assessment Council. The postgraduate student may only reapply for dissertation
defense after at least 06 months and no later than 02 years from the day on
which the dissertation is rejected. The edited dissertation must be reviewed by
the initial peer reviewers.
5. The Director of
the training institution shall specify the requirements for peer reviewers: the
order, selection procedure, seeking and processing opinions from peer reviewers;
requirements of the relevant individuals for the confidentiality and
independence of the peer reviewers.
Article
35. Assessing and defending dissertations before the Institutional Assessment
Council
1.
The Institutional Assessment Council consists of 7 members, including
scientists that hold academic ranks and doctorate degrees, have positive moral virtues;
are reputable and accomplished in the dissertations, have works relating to the
fields of study of postgraduate students that are published over the last three
years before being invited to the Council. At least 4 members are professors or
associate professors; the members being doctors must have held their degrees for
at least 3 years. No more than 3 members are personnel of the training
institution.
2. The Council
includes a President, a Secretary, three reviewers and members. Each Council member
shall undertake one task of the Council. The President of the Council must be a
competent and reputable person, hold a title of professor or associate
professor in the same discipline with that of the dissertation. Reviewers must
be accomplished in the dissertation and highly reputable in that field of study.
Reviewers must be highly responsible for the assessment of the scientific
quality of the dissertation. Reviewers are people from various units who are
not direct subordinates of the postgraduate student, nor collaborators of the
postgraduate student in the published works that are relating to the
dissertation; nor working in the same academic department with the postgraduate
student.
3. The postgraduate
student’s instructors, parents, spouse, children, brothers and sisters may not
participate in the Institutional Assessment Council.
4. The Director of
the training institution shall specify the conditions and requirements for each
position in the Institutional Assessment Council.
Article
36. Requirements and conditions for holding institutional dissertation
assessment and defense
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2.
The Director of the training institution shall specify the conditions for
holding the dissertation defense, ensuring that:
a) The time and
location of the dissertation defense, and the name of the dissertation are
publicly posted on the websites of the training institution and the Ministry of
Education and Training, on the bulleting of the training institution and the
academic department, on local or central newspapers before the defense at least
10 days for people concerned to study the dissertation and participate in the
dissertation defense (except for classified dissertations)
b) The copies of
the dissertation and dissertation summary are sent to the Council members,
scientists, and science organizations according to the list decided by the
Director of the training institution and displayed at the library of the
training institution at least 30 days before the defense. The whole
dissertation, its summary (in Vietnamese and English) and information about new
academic contributions, scientific and practical arguments of the dissertations
(in Vietnamese and English) must be publicly posted on the websites of the
training institution and the Ministry of Education and Training (to the email
[email protected]) 30 days before the defense, except for dissertations
relating to National defense and security and classified dissertations;
c) Council members
shall send written remarks about the dissertation to the training institution
15 days before the defense.
d) Those remarks
must particularly assess the disposition of the dissertation, the contents,
method, result, meaning, and reliability of results, and indicate the new arguments
of the dissertation. The Director of the training institution shall specify the
requirements for remarks about the dissertation made by reviewers and Council
members.
3.
The Council shall not hold the assessment meeting if:
a) The Council
President is not present;
b) The secretary of
the Council is not present;
c) The reviewers
that disapprove the dissertation are not present;
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dd) The
postgraduate student receives a warning or carries a heavier penalty;
e) One of the
conditions in Article 2 of this Article is not satisfied.
4. The Director of
the training institution shall decide the replacement of Council members where
necessary and in inevitable cases (such as Council members are going on a
long-term business trip abroad, or terribly ill, or not satisfying the conditions).
The time limits relating to the activities of the Council members and the
dissertation defense starts from the day on which the last decision on the
replacement or addition of members of the Institutional Assessment Council is
signed.
5.
Within three months from the day on which the Decision on Establishment is
made, the Council shall hold the dissertation assessment conference. When this
deadline expires, the Council shall dismiss. After this deadline, the
postgraduate student is entitled to request for the dissertation defense if the
conditions in Clause 7 Article 23 and Clause 2 Article 31 of this Regulation
are satisfied. The Director of the training institution shall decide to hold
the dissertation defense. The procedure for dissertation defense is similar to
that for the first dissertation defense.
Article
37. Organizing the dissertation defense
1. The dissertation
must be defended publicly. The dissertations relating to national secrets shall
be defended in accordance with Article 39 of this Regulation. The dissertation
defense must be academic, ensuring the scientific ethics and principles, by
which the author presents his or her competence and deep knowledge about their field
of study before the Council members and the people concerned. All Council
members shall carefully study the dissertation before the assessment.
The developments of
the dissertation assessment meeting must be recorded in writing, especially the
questions and answers of the postgraduate student to such questions. The
minutes of meeting must be ratified by the whole Council and signed by the
President and Secretary of the Council.
2. The dissertation
shall be assessed by ballot. Council members shall only vote for or against the
dissertation. Abstentions are considered votes against the dissertation. A
dissertation is accepted when it is voted for by 6/7 or 5/6 of the Council
members that are present.
The Circular of the
training institution shall specify the procedure and requirements for the
meetings of the Council and the dissertation assessment; the assessment method;
the assessment of the progress in comparison with the requirements, the research
findings and dissertation presentation according to the regulations of the
training institution.
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a) The voting
result;
b) The fundamental
scientific conclusions, new points, and new contributions of the dissertation;
c) The scientific
basis, reliability of the arguments and conclusions in the dissertation;
d) The theoretical
and practical meaning, recommendations for the application of the research
findings of the dissertation;
dd) The defects in
the contents and disposition of the dissertation;
e) The fulfillment
of requirements for the dissertation;
g) Necessary revisions
(if any) before the dissertation is submitted to the National Library of
Vietnam;
h) Recommendations
of the Council for the award of the doctorate degree.
4. The Resolution
of the Council must be ratified by the Council members by public voting.
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Article
38. Redefending dissertations
1. If the
dissertation is not approved by the Institutional Assessment Council, the
postgraduate student may revise it and request the second dissertation defense
within 24 months from the first dissertation defense.
2. The composition
of the second Dissertation Assessment Council is similar to the first one. Absent
members shall be replaced with other people appointed by the Director of the
training institution.
3. No third
dissertation defense shall be held.
4. The dissertation
shall not be defended after 24 months from the first dissertation defense.
5. The Director of
the training institution shall specify the procedure for second dissertation
defense.
Article
39. Defending classified dissertations
1. If the research
project is relating national secrets or in the list of national secrets of
Ministries and state agencies, the head of such Ministries and agencies shall
request the Director of the training institution to determine the
confidentiality of the dissertation from the beginning as the basis for holding
a classified dissertation defense, managing the documents and materials
relating to the research doing the dissertation confidentially throughout the
training. The decision to hold a classified dissertation defense must be made
before the dissertation assessment by the Grassroots Assessment Council. The training
institution shall send a report to the Ministry of Education and Training and
obtain a written approval before holding a classified dissertation defense.
2. The list of the
Grassroots Assessment Council and Institutional Assessment Council, the list of
external personnel, the list of units and individuals that receive the
dissertation and dissertation summary must be suggested by the Ministry or
agency in charge of that major to the Director of the training institution.
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4. The number of
dissertation drafts, summaries, and the original copies must be defined and
bear the “classified” seal. The documentation of the classified dissertation
defense must be strictly managed according to the regulations of the State.
5. Apart from the
regulations in Clause 2, 3, and 4 of this Article, the postgraduate student
that defenses the classified dissertation must comply with the general
regulations on postgraduate students.
Chapter VI
DISSERTATION INSPECTION AND DOCTORATE
DEGREE AWARDING
Article
40. Dissertation inspection
1. At the end of
even months in the year, the Director of the training institution shall send
reports to the Ministry of Education and Training on dissertation defenses at
the training institution. A report includes:
a) An dispatch of
the training institution enclosed with the list of postgraduate students that do
dissertation defenses over the last two months (the form in Appendix VI);
b) Copies of the
decisions to establish Assessment Councils made by the Director of the training
institution;
c) Copies of the minutes
of meeting and Resolutions of each Assessment Council;
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2. The Ministry of Education
and Training shall inspect dissertations randomly or when they complaints or accusations
are made, or suspicion is raised during the training or the operation of the
Dissertation Assessment Council.
At least 30% of the
dissertations defended in the year shall be inspected. Within 10 days from the
day on which the report from the training institution is received, the Ministry
of Education and Training shall issue a written notification of the dissertations
that need inspection and necessary documentation.
3. At least 3
months after the defense, if the postgraduate student does not face any accusation
or complaint, and is not in the inspection list of the Ministry of Education
and Training, the Director of the training institution shall consider awarding
the doctorate degree to the postgraduate student in accordance with the
procedure in Article 43 and Article 44 of this Regulation. in the cases where inspection
is necessary, the doctorate degree shall be awarded after the Director of the
training institution gives a conclusion according to the opinions of the Dissertation
Inspection Council in Articles 1, 2, and 3 Article 42 of this Regulation.
4. Within 60
working days from the day on which the complete documentation is received, the
Ministry of Education and Training shall inspect the dossier, the training
process, defense procedure, and establish a Dissertation Inspection Council if
necessary.
Article
41. Dissertation Inspection Council
1. The Minister of
Education and Training shall decide the establishment of the Dissertation
Inspection Council. The Dissertation Inspection Council consists of 7
Vietnamese or foreign scientists that hold academic ranks and doctorate degrees,
have published works relating to the dissertation over the last 3 years, are
accomplished in the field of study of the postgraduate student, independent, experienced,
objective and honest. The Dissertation Inspection Council includes a President,
a Secretary, and members. Members of the Dissertation Inspection Council are
the persons that have not participated in the Grassroots Assessment Council and
the Institutional Assessment Council.
2. Before the
meeting, members of the Dissertation Inspection Council shall read and make
remarks about the dissertation, the success and failure of the dissertation,
and conclude whether the dissertation meet the requirements of a doctoral
dissertation. The meeting shall be held when at least 5 members of the Council,
including the President and the Secretary, are present. The Council shall make
a detailed record on the opinions, discussions, and conclusion about the
dissertation. A dissertation is accepted when it is approved by three fourth of
the Council members that are present.
3. Within 10
working days from the day on which the Dissertation Inspection Council gives
the conclusion, the Ministry of Education and Training shall notify the inspection
result to the training institution in writing. Within 02 months from the day on
which the inspection result is given, the training institution shall send a
written report to the Ministry of Education and Training on the decision of the
Director of the training institution according to Clauses 1, 2, 3, and 4
Article 42 of this Regulation, together with the report of the new inspection (if
any).
Article
42. Inspection result
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2.
For the accepted dissertations that are required to be revised by the Dissertation
Inspection Council, the Institutional Assessment Council and the instructor
shall consider and decide the revisions. After the postgraduate student
finishes revising, the President of the Institutional Assessment Council shall
check and inspect the revisions, and request the Director of the training
institution to award the doctorate degree to the postgraduate student in
accordance with Article 43 and Article 44 of this Regulation.
3.
For the unsatisfactory dissertations, the Ministry of Education and Training
shall request the Director of the training institution in writing to hold the
Dissertation Assessment Council to reconsider. Depending on the assessment of
the Council, the Director of the training institution shall request the
postgraduate student to make revisions without doing another defense, or to
revise and do another defense, or to do more research, make revisions, and do
another defense.
4.
A dissertation must be revised and completed within 12 months from the day on
which the Institutional Assessment Council holds the meeting and makes the
decision. The redefense shall be held in accordance with Article 38 of this
Regulation. After the postgraduate student fulfills the requirements, the
Director of the training institution shall report the results to the Ministry
of Education and Training. The procedure for redefense is similar to the first
defense.
5. If 30% of the
dissertations of a training institution or more are not satisfactory in a year,
the training institution shall be suspended from enrolment for at least one
year; if 30% of the dissertations of a training institution or more are not
satisfactory in two consecutive year, the training institution shall be
suspended from establishing the Dissertation Assessment Council and awarding
doctorate degrees for at least one year Such suspension shall be announced on
the websites of the training institution and the Ministry of Education and
Training. During the suspension, the training institution shall take remedial
measures and report the result to the Ministry of Education and Training in
order to resume the enrolment, dissertation assessment, and award of doctorate
degrees.
Article
43. Completing the application for the doctorate degree
1.
By the deadline for considering awarding doctorate degrees, the eligible
postgraduate students according to Clause 3 Article 40 of this Regulation,
shall send their dissertations and dissertations summaries (printed or digital
copies) to the library of the training institution and the National Library of
Vietnam, including classified dissertations and dissertations relating to
National defense and security.
2. A dissertation
sent to the libraries consists of two parts:
a) The dissertation
in full, revised at the request of the Institutional Assessment Council (if
any);
b) Documents in the
institutional dissertation defense and assessment, bound with the dissertation,
including:
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- The remarks of
all Council members.
- The meeting minutes
and the Resolution of the Institutional Assessment Council;
- A detailed report
on the revisions of the dissertation (if any) according to the Resolution of
the Institutional Assessment Council, certified by the President of the Institutional
Assessment Council.
3. An application
for the doctorate degree includes:
a) The minutes of
the dissertation defense, questions raised by members of the Dissertation
Assessment Council and participants, and answers of the postgraduate student to
each of them;
b) The Resolution
of the Council;
c) The remarks of
all Council members, agencies, and scientists that are sent to the Council;
d) The vote
counting record and assessment sheets;
dd) The remarks of
the instructors;
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g) The note of
receipt of the dissertation and dissertation summary of the National Library;
h) The journal or
the photocopy of the journal that announces the date of dissertation defense
(except for classified dissertation defense);
i) The print of the
article about new academic contributions of the dissertation on the website of
the Ministry of Education and Training;
k) Other documents
required by the Director of the training institution. These documents must be
kept at the training institution.
Article
44. Awarding doctorate degrees
1. The
dissertations that are not subject to inspection and the dissertations that
pass the inspection according to Clauses 1, 2, and 3 Article 42 of this
Regulation shall be considered for the award of doctorate degrees.
2. The Director of
the training institution shall inspect the training process, dissertation
quality, the organization and operation of the Dissertation Assessment Council
before the periodic meeting of the Science and Training Council of the training
institution to approve the list of postgraduate students awarded doctorate
degrees and decide to award doctorate degrees to postgraduate students.
Chapter VII
COMPLAINTS, ACCUSATIONS, INSPECTION, AND
PENALTIES FOR VIOLATIONS
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Organizations,
individuals, and dissertation defenders may make complaints and accusations
against the violations during the enrolment, training, preparation of the
dissertation, dissertation defense, and dissertation assessment within 02
months from the defense.
The making and
settlement of complaints and accusations shall comply with the Law on
Complaints and Denunciations.
Article
46. Inspection
The Ministry of
Education and Training shall inspect the doctoral training of training
institutions annual according to current regulations.
The inspection
shall cover the enrolment, the training management, the training program, the
procedure for assessing dissertations, the award of doctorate degrees, and the
settlement of complaints and accusations. The Ministry of Education and
Training shall notify the inspection conclusion and suggestions to the training
institution in writing.
Article
47. Penalties for violations
1. If a
postgraduate student is discovered committing violations or fraud when making
the application or during the enrolment, examination, study assessment, or
dissertation defense, he or she shall receive a reprimand, warning, or be
suspended from study, or have his or her qualification revoked, or face a criminal
prosecution, depending on the seriousness of the violations.
2. The postgraduate
students that violate Clause 5 Article 27 of this Regulation shall receive
reprimands, warnings, or have their academic record annulled, or have the right
to do dissertation defenses annulled. If the information about peer reviewers
is revealed, the persons involved in the process in which the dissertation is
sent to peer reviewers shall receive reprimands, warnings, or be dismissed.
3. When violations
or errors are discovered during the enrolment, training, dissertation
assessment, and award of doctorate degrees, the Ministry of Education and
Training shall handle the case itself or request the training institution in
writing to handle the case.
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IMPLEMENTATION
Article
48. Organizing the implementation
1. By December 31,
2009, the Director of the training institution shall finish making and issuing
the documents in Clause 1 Article 29 of this Regulation from the enrolment in
February 2010, and send them to the Ministry of Education and Training. The
enrolment shall not take place if the documents in Clause 1 Article 29 are not
issued by the training institution.
2. By August 30
2010, all training institutions shall finish formulating their training
programs and commence the postgraduate student training in accordance with the
programs that are formulated according to Article 18 of this Regulation.
3. The training
institutions that pass the assessment of doctoral training institutions in 2009
by the Ministry of Education and Training shall be assigned the tasks in
Articles 34, 35, 36, and 43 of this Regulation after the Ministry of Education
and Training certifies in writing their eligibility for each discipline.
The ineligible
training institutions shall contact the eligible institutions to fulfill the
obligations in Articles 34, 35, and 36 of this Regulation to their postgraduate
students, and send reports to the Ministry of Education and Training.
The Ministry of
Education and Training shall announce the list of eligible and ineligible
training institutions in the assessment 2009.
4. The postgraduate
students that defend their dissertations before the Grassroots Assessment
Council before December 31, 2011 shall comply with the training program in
Article 14 of the Regulation on postgraduate training promulgated together with
the Decision No. 18/2000/QD-BGD&DT dated June 08, 2000 of the Minister of
Education and Training. From January 2012, before defending the dissertations
before the Grassroots Assessment Council, postgraduate students must meet the
requirements for foreign language skills and training programs according to
Article 16, 17, 18, and 22 of this Regulation.
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THE
PLAN FOR OPENING A DOCTORAL DISCIPLINE
(to Circular No.
10/2009/TT-BGDDT dated May 07, 2009 of the Ministry of Education and Training)
The plan for opening
a doctoral discipline includes:
I. INTRODUCTION:
1) Introduction of
the training institution: the establishment date; the development; achievements
in training and scientific research; the decision to provide master’s training
and doctoral training in the assigned disciplines. The faculty or academic
department in charge of the doctoral training in this discipline.
2) The reason for opening
the doctoral discipline (demand of the major, the region, the postgraduate
personnel of the institution and the major, etc.)
II. TRAINING
TARGETS:
1) The
professional knowledge and skills provided for learners; the capacity for scientific research after
the training, and the position of the learner after graduation.
2) Subjects of
enrolment (positions, jobs, qualifications, fields of study, work experience,
etc.)
3) Conditions for
application and admission.
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III. TRAINING
CAPACITY AND ESTABLISHMENT OF DISSERTATION ASSESSMENT COUNCIL:
1) The tenured
personnel of the faculty or the academic department of the training institution
and the collaborators (form 1) enclosed with their academic profiles (form 2)
and copies of their highest qualifications.
2) Equipment
serving the training: laboratories, equipment (form 3), library (names of books
and journals, quantity, publishers, date of publishing) (form 4), reading rooms,
classrooms, academic rooms, and working rooms for postgraduate students, etc.
3) The scientific research
projects relating to the discipline registered by the training institution
(national, ministerial, etc.) Specific scientific research projects, date of
conduction, date of assessment, and assessment records (form 5).
4) The research
orientations, the research projects in progress, the capacity for admitting
postgraduate students, and the number of postgraduate students could be
admitted annually; full names of instructors of every research projects (form
6).
5) The summaries of
published works of the academic personnel of the faculty or the academic
department over the last 5 years (form 7).
6) The reports on
the science conferences and conventions that have been held since doctoral
training was first provided (form 8).
III. TRAINING
PROGRAMS AND PLANS
1) The training
institution shall make a list of the doctoral modules that are suitable for the
research projects according to Articles 16, 17, and 18 of this Regulation.
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3) The training
plan.
IV. ESTIMATE OF
THE TRAINING COST (specify
the proportion funded by the State budget and other sources such as scientific
research, projects, etc.)
Form 1:
Personnel of the training institution (tenured personnel and collaborators of
the training institution shall be listed in separate tables)
No.
Full name, year of birth, current
position
Academic rank, year of recognition or
designation
Degree, school, year of graduation
Discipline
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Academic achievements (number of topics,
articles)
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Form 2:
ACADEMIC PROFILE
I. GENERAL
INFORMATION
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Date of birth: Birthplace:
Hometown: Ethnic
group:
Highest degree: Year
of degree awarding: Academic rank (professor, associate professor, etc.) Year
of recognition or designation: Position (current or before retirement):
Employer (current
or before retirement): Home address:
Phone number: Workplace: Home:
Fax: Cell
phone:
E-mail:
II. TRAINING
PROCESS
1. University:
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Training place: Year
of graduation:
Second bachelor’s
degree: Major:
Training place: Year
of graduation:
2. Postgraduate
education:
- Master’s degree
in: Awarding year: Training
place:
- Doctorate degree
in:
Training place: Awarding
year:
- Name of the
highest dissertation:
3. Foreign language:
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2. Level:
III. WORK
EXPERIENCE
Time
Employer
Tasks
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IV. Research
findings
1. Participated
scientific research projects:
No.
Name of research project/field of study
Year of completion
Level of research (national,
ministerial, institutional)
Tasks in the research
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2. Published
scientific works (scientific articles, science conventions reports, monographs,
etc): (name, year of publishing, publishing media,
etc.)
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Certification of the employer
[Location and date]
Declarant’s signature
(specify the academic rank and degree)
Form 3:
Equipment for doctoral training
No.
Name, symbol, purposes of equipment or
device
Country of origin, manufacturing date
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Form 4: Library
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Name of book/journal (published over the
last 5 years)
Country of origin
Year of publishing
Quantity
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Form 5:
Scientific research projects (relating to the registered discipline) done by
the training institution (enclosed with a list and copies of decisions and
finalization records)
No.
Name of research
Deciding agency, code
Number and date of decision, date of
finalization
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Form 6: Research
orientations, fields of study or research topics that need recruiting
postgraduate students in … [school year] and the number of admitted
postgraduate students
No.
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Full name, degree, academic rank of
postgraduate students’ instructor
Number of admitted postgraduate students
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Form 7:
Published works of academic personnel of the faculty or academic department
over the last 5 years
No.
Name of work
Name of author
Publishing media
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Form 8: Academic
conferences and conventions that have been held since doctoral training was
first provided
No.
Name of conferences
Number of delegates/foreign delegates
Number of reports
Time and location
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APPENDIX II
REQUIREMENT
FOR THE ESSAY ON THE RESEARCH INTENTION OF THE CANDIDATE AND THE CRITERIA FOR ASSESSING
CANDIDATES
(to Circular No.
10/2009/TT-BGDDT dated May 07, 2009 of the Ministry of Education and Training)
I. REQUIREMENTS
FOR THE ESSAY ON THE RESEARCH INTENTION OF THE CANDIDATE:
The essay on the intended
research must reflect the intelligence, the strength and positive qualities of
the writer, expressed in a plain and clear writing style, and provide an
evident image of the candidate with new information (do not repeat the
information found in the profile such as study records, etc.) The essay
consists of 3 – 4 pages, including:
1. The reasons for
choosing the topic or the field of study.
2. The intended
target when applying for postgraduate student training.
3. The reason for
choosing the training institution (where the candidate applies)
4. The intentions
and plans for achieving targets.
5. Experience (of
research, practice, other social and extracurricular activities); knowledge,
understanding, and preparation of the candidate for the intended research,
which reflect the difference of the candidate in the previous study and the
gained experience. The explanation for weaknesses (if any) in the profile such
as unimpressive bachelor’s or master’s result, etc.
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7. Suggested
instructors (if any).
II. CRITERIA FOR
ASSESSING CANDIDATES
Members of academic
committee shall use interview questions to assess the personality,
intelligence, the clarity of ideas of candidates as well as their goals after
the doctoral training program is completed, the feasibility of their plans for
achieving such goals, and necessary attributes of a postgraduate student, such
as:
1. The seriousness
of the purposes (following doctoral training programs).
2. Intelligence
(for following doctoral training program).
3. Aspiration for
knowledge (about the field of study into which the candidate wishes to
research).
4. Creativity
(expressing the way of thinking of the candidate when solving problems in his
or her field of study).
5. Adaptability
(ability to adopt new ideas, adapt to new people, and new conditions).
6. Maturity
(showing that the candidate is responsible and reliable).
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8. Confidence (in
resolving difficulties and challenges)
9. Work management
(ability to do multiple works simultaneously).
10. Persistence
(ability to pursue a work until it finishes; this is especially important for
the programs that require doctoral dissertations).
11. Leadership
(ability to inspire other people to work together and achieve common targets).
12. Teamwork
skills.
13. Risk
acceptability (ability to deal with risky situations to reach targets).
14. Optimism
(ability to find positive aspects of seemingly negative situations).
15. Negotiation
skills (ability to moderate opposite ideas or to debate with other people or
with himself or herself).
16. Fortitude
(ability to face and overcome serious problem in life)./.
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APPENDIX III
COMMON
EUROPEAN FRAMEWORK OF REFERENCE FOR LANGUAGES – CEF
(enclosed with the Circular No. 10/2009/TT-BGDDT dated May 07, 2009 of the
Ministry of Education and Training)
This Common
European Framework is the basis for elaborating programs, providing guidance,
giving tests, compiling textbooks, etc. across Europe.
Proficient
User
C2
Can
understand with ease virtually everything heard or read. Can summaries
information from different spoken and written sources, reconstructing
information in a coherent presentation.
Can
express him/herself spontaneously, very fluently and precisely,
differentiating finer shades of meaning even in the most complex situations.
C1
Can
understand a wide range of demanding, longer texts, and recognize implicit
meaning. Can express ideas fluently and spontaneously without much obvious
searching for expressions. Can use language flexibly and effectively for
social, academic and professional purposes. Can produce clear,
well-structured, detailed text on complex subjects, showing controlled use of
organizational patterns, connectors and cohesive devices.
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B2
Can understand
the main ideas of complex text on both concrete and abstract topics,
including technical discussions in his/her field of specialization Can
interact with a degree of fluency and spontaneity that makes regular
interaction with native speakers quite possible without strain for either. Can
produce clear, detailed text on a wide range of subjects and explain a
viewpoint on a topical issue giving the advantages and disadvantages of
various options.
B1
Can
understand the main points of clear standard input on familiar matters
regularly encountered in work, school, leisure, etc. Can deal with most
situations likely to arise while traveling in an area where the language is
spoken. Can produce simple connected text on topics that are familiar or of
personal interest. Can describe experiences and events, dreams, hopes and
ambitions and briefly give reasons and explanations for opinions and plans.
Basic User
A2
Can
understand sentences and frequently used expressions related to areas of most
immediate relevance (e.g. very basic personal and family information,
shopping, local geography, employment). Can communicate in simple and routine
tasks requiring a simple and direct exchange of information on familiar and
routine matters. Can describe in simple terms aspects of his/her background,
immediate environment and matters in areas of immediate need.
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Can
understand and use familiar everyday expressions and very basic phrases aimed
at the satisfaction of needs of a concrete type. Can introduce
himself/herself and others and can ask and answer questions about personal
details such as where he/she lives, people he/she knows and things he/she
has. Can interact in a simple way provided the other person talks slowly and
clearly and is prepared to help.
Source: Common European Framework of Reference for
Languages: Learning, Teaching, Council of Europe - Strasbourg,
2001.
APPENDIX IV
REPORT ON
ENROLMENT RESULT
(To the Circular No.
10/2009/TT-BGDDT dated May 07, 2009 of the Ministry of Education and Training)
NAME OF THE TRAINING INSTITUTION
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
--------------
[Location and date]
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
To: The Ministry of Education and Training
POSTGRADUATE STUDENT ENROLMENT REPORT IN …
Report contents:
- Information about
applications (quantity, disciplines, jobs, application quality, etc.)
- The organization
of recruitment (the establishment of academic committees, their activities,
their quality and efficiency during the recruitment, etc.)
- Overall
assessment of the postgraduate student enrolment in the year (target achievement,
quality of admitted postgraduate students, etc), suggestions and
recommendations (if any). Attachments:
- Decisions to admit
postgraduate students.
- The report on
postgraduate student recruitment according to the table below:
SUMMARY OF POSTGRADUATE STUDENT SELECTION IN …
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Full name of candidate
Date of birth Gender
Occupation. Employer.
Bachelor’s degree in
Master’s degree
Work experience (years)
Assessment result
Selection result (admitted or rejected)
Code and name of major
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NOTES
Discipline
Training regime
Year of graduation – Graduation rank
Discipline
Average marks of subjects
Research outline
Letter of introduction
Foreign language (language,
qualification, mark)
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Director of the training institution
[Signature and seal]
APPENDIX V
REPORT
ON ANNUAL POSTGRADUATE STUDENT TRAINING
(to the Circular No.
10/2009/TT-BGDDT dated May 07, 2009 of the Ministry of Education and Training)
NAME OF THE TRAINING INSTITUTION
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
--------------
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To: The Ministry of Education and Training
REPORT ON POSTGRADUATE STUDENT TRAINING IN …
I. Number of current
postgraduate students:
Course
(first year of training)
Number and date of decision to admit postgraduate
student
Number of present postgraduate students
Number of postgraduate students that
graduate in the next year
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Total
3-year
4-year
5-year
Total
3-year
4-year
5-year
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(The report and
table are made in accordance with current regulations of the Ministry of
Education and Training on setting enrolment targets)
III. Report on
new research orientations and instructors serving the new enrolment plan:
No.
Discipline
Research orientations and fields that need
recruiting postgraduate students
Full name, degree, academic rank of
instructor
Number of admitted postgraduate students
...
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Director of the training institution
(Signature and seal)
APPENDIX VI
LIST
OF POSTGRADUATE STUDENTS THAT DO DISSERTATION DEFENSE IN TWO MONTHS
(to the Circular No.
10/2009/TT-BGDDT dated May 07, 2009 of the Ministry of Education and Training)
LIST OF POSTGRADUATE STUDENTS THAT DO
DISSERTATION DEFENSE IN TWO MONTHS
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No.
Full name of postgraduate student
Number and date of decision to admit postgraduate
student
Dissertation topic
Discipline
Code
Date of defense
Defense result
Notes
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Director of the training institution
(Signature and seal)
APPENDIX VII
LIST
OF AWARDED POSTGRADUATE STUDENTS
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(to the Circular No. 10/2009/TT-BGDDT
dated May 07, 2009 of the Ministry of Education and Training)
NAME OF THE TRAINING INSTITUTION
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
--------------
[Location and date]
To: The Ministry of Education and Training
LIST OF AWARDED POSTGRADUATE STUDENTS
Date:
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Full name of postgraduate student
Number and date of decision to admit
postgraduate student
Dissertation topic
Discipline
Code
Defense date - Defense result
Number and date of decision on degree
recognition and award of doctorate degree
Degree number
Notes
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Director of the training institution
(Signature and seal)