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MINISTRY OF EDUCATION AND TRAINING
-------

SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------

No. 30/2018/TT-BGDDT

Hanoi, December 24, 2018

 

CIRCULAR

ISSUING REGULATIONS ON MANAGEMENT OF INTERNATIONAL STUDENTS IN VIETNAM

Pursuant to the Law on Education No. 38/2005/QH11 dated June 14, 2005; the Law No. 44/2009/QH12  dated November 25, 2009, amending and supplementing the Law on Education No. 38/2005/QH11;

Pursuant to the Law on Higher Education No. 08/2012/QH13 dated June 18, 2012;

Pursuant to the Government's Decree No. 69/2017/ND-CP dated May 25, 2017, defining the functions, tasks, powers and organizational structure of the Ministry of Education and Training;

At the request of the Director of International Cooperation Department;

Minister of Education and Training hereby adopts the Circular issuing Regulations on management of international students in Vietnam.

Article 1. Regulations on management of international students in Vietnam are enclosed herewith.

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Article 3. The Chief of the Office, the Director of the International Cooperation Department, the Heads of relevant affiliates of the Ministry of Education and Training; Heads of educational institutions; Directors of Departments of Education and Training; organizations and individuals concerned, shall be responsible for implementing this Circular./.

 

 

PP. MINISTER
DEPUTY MINISTER




Nguyen Van Phuc

 

REGULATIONS

ON MANAGEMENT OF INTERNATIONAL STUDENTS IN VIETNAM
(Annexed to the Circular No. 30/2018/TT-BGDDT dated December 24, 2018 of the Minister of Education and Training)

Chapter I

GENERAL PROVISIONS

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1. These regulations prescribe management of international students in Vietnam, including conditions for enrolling, training and managing international students; rights and responsibilities of international students.

2. These Regulations shall apply to international students at educational institutions belonging to the national education system of Vietnam, including: primary school students, lower secondary school students, upper secondary school students, pedagogy postsecondary school students; pedagogy college or university students; master’s degree students; postgraduate students; students taking refresher courses; interns (hereinafter referred to as international students) and other entities or persons concerned. 

Article 2. Definitions

For the purposes of these Regulations, terms used herein shall be construed as follows:

1. Agreement-based international student refers to a foreigner permitted to study in Vietnam and receiving grants from the Government of Vietnam under international agreements of which Vietnam is a member state.

2. Non-agreement international student refers to an international student permitted to study in Vietnam under training arrangements and contracts between domestic educational institutions of Vietnam and international students or other entities or persons offering grants to international students.

3. Receiving educational institution refers to general education institutions, pedagogy postsecondary schools, pedagogy colleges and undergraduate education establishments.

4. Student service provider refers to boarding facilities licensed to receive foreigners to stay during their study in Vietnam.

Article 3. Language used in teaching and learning activities

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2. International students may study, do researches and take internship courses in other languages permitted for use in training activities of licensed educational institutions.

Chapter II

REQUIREMENTS FOR ENROLLING, TRAINING AND MANAGING INTERNATIONAL STUDENTS

Article 4. Knowledge and qualification requirements

1. International students studying at primary, lower and upper education levels shall be enrolled according to the Statute of primary school, lower secondary school or upper secondary school.

2. International students entering pedagogy secondary, postsecondary, undergraduate, postgraduate, master and doctoral education programs must hold qualifications equal to graduation qualifications in Vietnam in accordance with domestic laws or international agreements to which Vietnam and countries sending their students abroad are signatories with respect to specific educational grades and levels.

3. In order to be eligible to enroll in refresher courses designed to improve professional practices and skills, international students must meet conditions and standards that Vietnam and sending parties agree or under terms and conditions of training contracts already in effect.  

4. In order to be eligible to enroll in academic internships, international students must meet educational knowledge and professional qualification requirements laid down by educational institutions receiving interns.   

5. In order to be eligible to enroll in gifted and talented education programs (culture, arts, fine arts, architecture, sports and physical activities), other than conditions specified herein, international students must meet prescribed requirements of tests or contests intended for gifted and talented students imposed by receiving educational institutions.

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Article 5. Health and age requirements

1. International students must meet health-related requirements to study in Vietnam. After entering into Vietnam, international students shall be required to go for health check-ups at designated receiving educational institutions or international student service providers in Vietnam.   If they are infected with dangerous communicable diseases stipulated in Vietnam’s domestic law or are not healthy enough to study, international students shall be sent back to their home countries.

2. Age requirements applied to agreement-based international students shall be subject to treaties to which Vietnam is a signatory. Non-agreement international students shall be granted exemption from the age requirement.

Article 6. Language requirements

1. International students already graduating from general, secondary education, postsecondary, undergraduate, graduate and doctoral education programs in Vietnamese language or attaining the Vietnamese language use level of B2 (level 4/6) or higher level according to the framework of reference for Vietnamese language as provided in the Circular No. 17/2015/TT-BGDDT dated September 1, 2015 of the Minister of Education and Training, introducing the Framework of Reference of Vietnamese language for foreigners, shall be exempted from the Vietnamese language requirement.

2. International students enrolling in educational programs, conducting researches or taking internship courses in any other language that is allowed for use in training activities of receiving educational institutions must meet requirements concerning use of that language in accordance with regulations imposed on specific training programs.  International students who are natives (with respect to the language used for study, research and internship purposes) or have already graduated from general education, secondary, postsecondary, undergraduate, graduate or doctoral education programs in that language shall be granted exemption from the foreign language requirement.

3. International students whose levels of use of Vietnamese language do not meet prescribed requirements for entrance to official educational programs provided in Vietnamese language must take preparatory courses in Vietnamese language. 

a) Ministry of Education and Training may send agreement-based international students to educational institutions offering preparatory courses in Vietnamese language.  Educational institutions receiving non-agreement international students must ensure these students are able to have access to Vietnamese-language preparatory programs or are sent to study at educational institutions offering Vietnamese-language preparatory programs;

b) Duration of Vietnamese-language preparatory courses taken by agreement-based international students shall be subject to treaties of which Vietnam is a member; with regard to non-agreement international students, such duration shall be subject to training undertakings and contracts in effect with educational institutions of Vietnam; 

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Article 7. Non-compulsory subjects intended for international students

1. International students enrolled in pedagogy secondary, postsecondary, undergraduate, graduate and doctoral education programs shall be granted exemption from the graduation requirement concerning use of foreign language as applied to Vietnamese citizens offered these training programs in Vietnamese language. 

During the training period, head of an educational institution may consider offering international students advanced Vietnamese language courses in place of foreign language subjects.

2. International students of pedagogy secondary, postsecondary and undergraduate education programs shall be exempted from the national defence – security subject and can select a substitute subject, including advanced Vietnamese language, Vietnamese culture, Vietnamese history or other electives, subject to decisions of heads of educational institutions made to adapt to actual conditions of these educational institutions.

3. Regulations laid down in clause 2 of this Article shall not apply to the extent that international students are admitted to disciplines related to national defence - security.

Article 8. Academic duration and changes made during learning period

1. Academic duration required to complete a training program to gain a qualification

a) Academic duration specific to educational grades and levels shall be subject to the Law on Education, the Law on Higher Education and other legislative documents concerned;

b) Duration required to complete a refresher course designed to improve professional skills and knowledge, or an internship course taken by an intern, shall be subject to agreements between Vietnam and the sending partner.

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a) International students may be allowed to accelerate their learning period on condition that they have to complete all study load required in their training programs in accordance with regulations in force;

b) If agreement-based international students wish to extend the learning and research duration to complete training programs, including the period of participation in Vietnamese-language preparatory courses, they must obtain permission from the sending partner and consent from heads of educational institutions where these students are learning in writing;

c) As regards non-agreement international students, extension of the academic duration shall be subject to terms and conditions of training undertakings and contracts with receiving educational institutions.

3. Temporary intermission

a) During the learning period, agreement-based international students may take an intermission lasting 12 month at maximum on sound and sufficient grounds after obtaining approval from the sending partner and consent from the receiving educational institution in writing;

b) The intermission allowed for non-agreement international students shall be subject to training undertakings and contracts with educational institutions.

4. Change of academic discipline and educational institution

a) Agreement-based international students may change to another academic discipline or educational institution after obtaining approval from sending partners and consent from educational institutions (in case of change to another educational institution, written approval must be obtained from sending and receiving educational institutions).  Change to another academic discipline or educational institution shall be made once only by international students enrolled in associate or higher degree training programs;

b) Change of academic discipline or educational institution made by non-agreement international students shall be subject to training undertakings or contracts with other educational institution.

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1. Agreement-based international students

a) Student’s stipends, allowances and financing for training activities shall be subject to regulations in force of Ministry of Finance and treaties of which Vietnam is a member;

b) If an international student need an extension of the academic duration to complete his/her training program due to change of academic discipline or educational institution or because his/her fail in meeting prescribed requirements leads to fall behind the predetermined learning schedule, he/she shall be deprived of the entitlement to current stipends or allowances. All of costs incurred from such extension shall be covered at the expense of the sending partner and on his/her own, unless otherwise specified in treaties to which Vietnam is a signatory;

c) If an international student takes an academic intermission, he/she shall not be entitled to current stipends or allowances during the intermission.  After the intermission, if he/she is eligible to continue to be accepted in the educational institution that he/she has enrolled before, his/her stipends and allowances shall be restored.  Total timelength during which financing for training services is granted shall not exceed total academic duration specified in the initial decision.

2. Non-agreement international students

Financing for training activities shall be prescribed in training undertakings or contracts between entities or persons giving student’s grants and educational institutions, or international students and educational institutions.  International students must pay other costs incurred when they are studying in Vietnam.

Article 10. Electronic database of foreign students and reporting regime

1. Educational institutions must input full and correct information about international students into the database system at the address http://lhsnn.vied.vn within the maximum duration of 30 days after their entry in Vietnam for study and this activity must be made on an annual basis or whenever any change occurs.

2. Educational institutions must send reports on enrollment and training of international students and their learning outcomes (using the appropriate form given in the Appendix hereto) to the Ministry of Education and Training (International Cooperation Department) by December 31 each year at the latest (by both mailing routes including postal service and uploading of data file to the database system for management of international students at the address http://lhsnn.vied.vn).  

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RIGHTS AND RESPONSIBILITIES OF INTERNATIONAL STUDENTS

Article 11. International student’s rights and benefits

1. Retain student’s legal rights.

2. Receive full information necessary for their study, depending on specific conditions of educational institutions and student service providers.

3. Have access to equipment and accessories designed for learning, cultural, sport and physical activities which are available for use at educational institutions and student service providers.

4. Participate in cultural, artistic, sport and physical activities intended for students that educational institutions and student service providers organize.

5. Participate in scientific researches host by educational institutions the same as other Vietnamese citizens.

6. Take tests, examinations, defence of their theses, dissertations, and receive degrees, diplomas or certificates.

7. Come back to their home countries on summer vacation, holidays and invite their relatives to pay visits under the domestic law of Vietnam; take leave, sick leave or leave for medical treatment with the educational institution’s consent.

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9. A group of international students from a country that are studying at the same educational institution or are living at the same dormitory building may assign a representative to manage them in all aspects, act as a liaison contacting the educational institution or the student service provider to deal with issues arising from these students.

Article 12. Responsibilities of international students

1. Comply with the domestic law of the Socialist Republic of Vietnam.

2. respect Vietnamese customs and traditions.

3. Observe Regulations on management of international students in Vietnam, training rules, statutes of educational institutions applied to specific educational grades and levels that are adopted by the Ministry of Education and Training; regulations and internal rules for learning and other activities adopted by educational institutions and student service providers.

4. Comply with regulations on entry into Vietnam for study purposes.

5. Make friendship with Vietnamese citizens and international students from other countries.

6. Protect and guard property of educational institutions and student service providers.

Chapter IV

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Article 13. Rewarding and sanctioning of international students

1. International students with outstanding performance in learning, research and friendship activities shall be rewarded in accordance with Vietnam’s laws on emulation, commendation and rewarding.

2. International students committing violations shall be subject to sanctions or disciplinary actions, depending on the seriousness of these violations, including:

a) Reprimand;

b) Warning;

c) Suspension of educational services and repatriation;

d) Request for any legal action imposed by competent regulatory authorities under Vietnam’s laws. 

3. Types of sanction or disciplinary action specified in point a and b of clause 2 of this Article shall be subject to decisions issued by heads of educational institutions and student service providers. Sanctions or disciplinary actions listed in point c and d of clause 2 of this Article shall be subject to decisions issued by heads of educational institutions or student service providers or decisions made after reaching agreement with the sending partner or the grant maker with regard to non-agreement international students; shall be recommended to seek the approval decision from the Ministry of Education and Training with regard to agreement-based international students.

Article 14. Rewarding and sanctioning of educational institutions and student service providers

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2. Entities or persons violating these Regulations and other provisions of relevant lawsoft shall, depending on the seriousness of violation, be subject to sanctions or disciplinary actions prescribed in law.

Article 15. Responsibilities of receiving educational institutions and student service providers

1. Receiving educational institutions and student service providers shall be responsible for managing international students when they study and live in Vietnam; cooperating with competent regulatory authorities in dealing with issues arising when they are studying and living in Vietnam.

2. Responsibilities of educational institutions receiving international students taking Vietnamese-language preparatory courses.

a) Issue academic admission decisions to international students taking Vietnamese-language preparatory courses.

b) Design academic programs, plans and teaching materials for teaching of Vietnamese communication and Vietnamese language specialization appropriate for fields of study, training levels and international students;

c) Provide Vietnamese language tests, confer qualifications or certifications upon international students meeting requirements concerning level of use of Vietnamese language equivalent to B2 level (level 4/6) or above according to the framework of reference of Vietnamese language prescribed in the Circular No. 17/2015/TT-BGDDT dated September 1, 2015 of the Minister of Education and Training, issuing the framework of reference of Vietnamese language for foreigners;

d) Closely cooperate with related educational institutions to transfer international students after completion of Vietnamese-language preparatory training courses so that they can enter into official training programs;

dd) Report to the Ministry of Education and Training on transfer results, academic and training outcomes as soon as Vietnamese-language preparatory training programs are completed as provided in Article 10 herein.

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a) Issue decisions to enroll international students in official training programs;

b) Control training programs, plans, curriculum or syllabus and quality; arrange classes and assign teachers and lecturers; monitor and manage learning and research activities; award graduation degrees, diplomas or certificates under their jurisdiction; request the Ministry of Education and Training to make any necessary modification of general regulations on training programs intended for international students;

c) Cooperate with educational institutions providing international students with Vietnamese-language preparatory training programs and those designated by the Ministry of Education and Training to test international students on use of Vietnamese language before admitting them into formal academic programs where necessary;  

d) Issue decisions on change of educational institution or academic discipline, extension of academic duration and academic intermission to international students under Article 8 herein;

dd) Report to the Ministry of Education and Training on learning performance, academic and training outcomes of each international student after end of a single academic year and completion of the entire program according to Article 10 herein. 

4. Responsibilities of educational institutions receiving non-agreement international students

a) Enroll non-agreement international students in permitted academic disciplines only; 

b) Enter into training undertakings and contracts with entities and persons offering grants to international students, their legal representatives or international students in person;

c) Issue decisions on enrolment of international students; cooperate with competent regulatory authorities in dealing with issues related to enrolment of non-agreement international students;

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dd) Take control of training revenues and expenditures according to financial regulations in force.

e) Send non-agreement international students (where necessary) to educational institutions providing Vietnamese-language preparatory training programs under terms and conditions of training undertakings or contracts with educational institutions providing preparatory training programs;

g) Report to the Ministry of Education and Training on entrance examination results, academic and training outcomes of international students in accordance with Article 10 herein.

5. Responsibilities of student service providers

a) Provide for and take care of daily lives of international students falling within their remit;

b) Cooperate with relevant entities in carrying out state policies of Vietnam applied to international students and implementing the regime for periodically reporting on current conditions of international students to their governing bodies for the purpose of compiling a general report to the Ministry of Education and Training.

Article 16. Responsibilities of Departments of Education and Training

1. Cooperate with regulatory authorities concerned in managing foreigners permitted to enter into localities under their jurisdiction to study in accordance with the domestic law of Vietnam.

2. Send update reports on current conditions of international students at educational institutions falling within their remit according to the Appendix attached hereto to the Ministry of Education and Training by December 31 each year.

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1. International Cooperation Department shall assume the following responsibilities:

a) Take charge of receiving application documents from international students and assign educational institutions receiving international students and student service providers to manage international students according to treaties to which Vietnam is a signatory;

b) Cooperate with representative agencies of other countries in Vietnam and Vietnam’s representatives in other countries in receiving and managing international students;

c) Carry out the inspection and surveillance of enrolment and management of international students by receiving educational institutions and student service providers for the purposes of compiling a general report on international students in Vietnam.

2. Departments, Administrations, Inspectorates and Offices of Ministries in collaboration with the International Cooperation Department shall handle issues related to international students in Vietnam according to their assigned duties and delegated authority.

 

Appendix

GOVERNING BODY1
NAME OF EDUCATIONAL INSTITUTION/
DEPARTMENT OF EDUCATION AND TRAINING2
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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------

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..., date (dd/mm/ 20...)

 

REPORT

on permission for foreigners to enter into Vietnam for academic purposes

Pursuant to the Circular No. /201/TT-BGDDT dated (dd/mm/201…) of the Ministry of Education and Training, issuing Regulations on management of foreign students in Vietnam,..........4 make a report on permitting foreigners to enter into Vietnam for academic purposes as follows:

1. Overview of enrolment activities (including the number of foreigners permitted to enter into Vietnam for academic purposes), training activities (including training outcomes, change of academic disciplines, educational institutions, repeating, dropping out, etc.), student management and support (including learning, living conditions and extra-curricular activities, etc.):    ...................................................................

.............................................................................................................................................

.............................................................................................................................................

(Details given in attached forms)

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.............................................................................................................................................

.............................................................................................................................................

.............................................................................................................................................

3. Recommendations:

.............................................................................................................................................

.............................................................................................................................................

.............................................................................................................................................

Kind regards,

 

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HEAD OF EDUCATIONAL INSTITUTION/DEPARTMENT OF EDUCATION AND TRAINING



(signature and stamp)



Full name

_____________________

Notes:

1 Specify the governing body's name.

2 Specify the name of educational institution/department of education and training.

3 Specify the abbreviated name of the educational institution issuing this document.

4 Specify the name of the reporting regulatory authority/entity.

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Form No. 01

GOVERNING BODY1
NAME OF EDUCATIONAL INSTITUTION/
DEPARTMENT OF EDUCATION AND TRAINING2
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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------

 

STATISTICAL CHART OF NEWLY ENROLLED INTERNATIONAL STUDENTS IN 20…  (*)

(Attached to the Report No. /BC-... dated (dd/mm/20…))

No.

Nationality

Academic qualification

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Doctor

Master

Undergraduate

Associate

Postsecondary

General education

Vietnamese language preparatory training

Internship

Others

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Agreement-based

Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

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Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

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Non-agreement

 

 

 

 

 

 

 

 

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Total3:

 

 

 

 

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HEAD OF EDUCATIONAL INSTITUTION/DEPARTMENT OF EDUCATION AND TRAINING

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Full name

_______________________

Notes:

(*) Completing this form by using Microsoft Excel and size-12 Times New Roman font in one file containing multiple forms and send the report file to the function “Report” on the electronic database system for management of international students at the address http://lhsnn.vied.vn. 

1 Specify the governing body’s name.

2 Specify the name of the educational institution/Department of Education and Training.

3 Specify the aggregate number of international students specific to their qualifications and training forms, including: Agreement-based or non-agreement

 

Form No. 02

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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------

 

STATISTICAL CHART OF CURRENT INTERNATIONAL STUDENTS IN 20…(*)

(Attached to the Report No. /BC-... dated (dd/mm/20…))

No.

Nationality

Academic qualification

Notes

Doctor

...

...

...

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Undergraduate

Associate

Postsecondary

General education

Vietnamese language preparatory training

Internship

Others

Subtotal

 

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...

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Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

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Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

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Total3:

 

 

 

 

 

 

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HEAD OF EDUCATIONAL INSTITUTION/DEPARTMENT OF EDUCATION AND TRAINING



(Signature and stamp)



Full name

...

...

...

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Notes:

(*) Completing this form by using Microsoft Excel and size-12 Times New Roman font in one file containing multiple forms and send the report file to the function “Report” on the electronic database system for management of international students at the address http://lhsnn.vied.vn.  

1 Specify the governing body’s name.

2 Specify the name of the educational institution/Department of Education and Training.

3 Total of international students currently studying at an educational institution at the reporting date that are categorized by academic qualification and training forms, including:  Agreement-based or non-agreement

 

Form No. 03

GOVERNING BODY1
NAME OF EDUCATIONAL INSTITUTION/
DEPARTMENT OF EDUCATION AND TRAINING2
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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------

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STATISTICAL CHART OF INTERNATIONAL STUDENTS RETURNING TO HOME COUNTRIES IN 20…(*)

(Attached to the Report No. /BC-... dated (dd/mm/20…))

No.

Nationality

Academic qualification

Notes

Doctor

Master

Undergraduate

...

...

...

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Postsecondary

General education

Vietnamese language preparatory training

Internship

Others

Subtotal

 

Agreement-based

Non-agreement

...

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...

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Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

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Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

Agreement-based

Non-agreement

 

 

...

...

...

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...

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...

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...

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...

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...

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...

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...

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...

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...

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Total3:

 

 

 

 

 

 

 

 

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HEAD OF EDUCATIONAL INSTITUTION/DEPARTMENT OF EDUCATION AND TRAINING



(Signature and stamp)



Full name

________________________

Notes:

...

...

...

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1 Specify the governing body’s name.

2 Specify the name of the educational institution/Department of Education and Training.

3 Specify the aggregate number of international students specific to their qualification and training form, including: Agreement-based or non-agreement

 

Form No. 04

GOVERNING BODY1
NAME OF EDUCATIONAL INSTITUTION/
DEPARTMENT OF EDUCATION AND TRAINING2
-------

SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------

 

LIST OF CURRENT INTERNATIONAL STUDENTS IN 20...(*)

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No.

Full name

Birth date

Passport No.

Present address

Nationality

Academic qualification3

Academic discipline

Field of study

...

...

...

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(Expected) final academic year

Funding4

Notes

Male

Female

 

 

 

 

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Total:… persons.

 

 

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(Signature and stamp)



Full name

______________________

Notes:

(*) Compile the entire list of all international students currently studying at an educational institution (at the reporting date). Completing this form by using Microsoft Excel and size-12 Times New Roman font in one file containing multiple forms and send the report file to the function “Report” on the electronic database system for management of international students at the address http://lhsnn.vied.vn. 

1 Specify the governing body’s name.

2 Specify the name of the educational institution/Department of Education and Training.

3 Clearly specify such qualifications as doctor, master, undergraduate, pedagogy postsecondary, pedagogy associate, upper secondary, lower secondary, primary, Vietnamese-language preparatory, internship and other education.

4 Specify the funding source, including agreement-based or non-agreement funds.

1.405

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