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MINISTRY OF
LABOR, WAR INVALIDS AND SOCIAL AFFAIRS
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SOCIALIST
REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
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No.17/2018/TT-BLDTBXH
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Hanoi, October
17, 2018
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CIRCULAR
PROVIDING
FOR SELF-INSPECTION OF COMPLIANCE WITH THE LABOR LAW PERFORMED BY ENTERPRISES
Pursuant to Decree No.14/2012/ND-CP dated
February 17, 2017 of the Government on functions, duties, rights and organizational
structure of the Ministry of Labor, War Invalids and Social Affairs;
Pursuant to Clause 4 Article 21 of Decree
No.110/2017/ND-CP dated October 04, 2017 of the Government on organization and
operation of Inspectorate of Ministry of Labor, War Invalids and Social
Affairs;
At the request of the Chief Ministry
Inspectorate;
The Minister of Labor, War Invalids and Social
Affairs promulgates a Circular providing guidelines for self-inspection of
compliance with the labor law performed by enterprises.
Chapter I
GENERAL PROVISIONS
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This Circular provides guidelines for
self-inspection of compliance with the labor law, online reporting of the
result of self-inspection of compliance with the labor law and responsibilities
of employers, labor unions and state inspection agencies for labor affairs.
Article 2. Regulated entities
This Circular applies to employers, labor unions
and state inspectorate for labor affairs.
Article 3. Definition
1. “self-inspection of compliance with the labor
law” (hereinafter referred to as “self-inspection”) refers to self collection,
analysis and evaluation of compliance with provisions of the labor law
performed by employers in their own production or business facilities.
2. “website http://tukiemtraphapluatlaodong.gov.vn”
(hereinafter referred to as "the website") refers to an internet
website for connection, integration and update of information, documents,
applications and services related to labor affairs to be used by employees and
employers.
3. “online reporting of self-inspection result”
refers to the activity in which the employer posts the report on
self-inspection results on the website.
4. “account for online reporting of self-inspection
result" refers to an account registered on the website by the employer and
used to post the report on self-inspection results, retrieve and use
labor-related information, documents and applications.
5. “self-inspection note” refers to a note
specifying activities subject to self-inspection and inspection results.
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PARTICULAR PROVISIONS
Section 1: SELF-INSPECTION AND
ONLINE REPORTING OF SELF-INSPECTION RESULTS
Article 4. Self-inspection
1. The employer must conduct self-inspection of
compliance with the labor law performed in his/her facility at least once a
year in order to evaluate the compliance with the labor law and work out
methods for enhancement of law soft compliance.
2. Time for self-inspection shall be decided by the
employer.
3. The self-inspection period is from the first
date of January in the previous year to the inspection date.
Article 5. Activities subject
to self-inspection
1. Activities subject to self-inspection include:
a) Periodic reporting;
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c) Signing and execution of labor contract;
d) Communication, negotiation and signing of
collective labor agreements;
dd) Working hours and rest hours;
e) Payment to employees;
g) Organization and performance of occupational
safety and health activities;
h) Compliance with regulations applied to female
labors, elderly labors, child labors, disabled labors and foreign labors
i) Formulation and registration of labor rules,
labor discipline and physical compensation;
k) Participation in compulsory social insurance,
unemployment insurance and health insurance, and monthly insurance payment;
l) Handling of labor-related disputes and
complaints;
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2. Self-inspection matters shall be provided in the
self-inspection note according to the business field registered on the website.
The employer shall select one or more than one self-inspection note based
upon his/her main working field.
Article 6. Procedures for
self-inspection
According to self-inspection time and plan which
are already determined, the employer shall establish a self-inspection
delegation and register an account on the website to obtain a self-inspection
note.
Components of the self-inspection delegation
include a head of the delegation (the representative of the employer) and
members thereof, that are persons in charge of salary payment, persons in
charge of occupational safety and health work, labor union and other relevant
components decided by the employer.
The self-inspection delegation shall compare
activities performed in the enterprise with the labor law in force according to
the inspection matters provided in the self-inspection note for the purpose of
analysis and comparison to judge whether such enterprise complies with the
labor law and suggest measures to handle acts against the labor law (if any).
The self-inspection conclusion form shall be posted on the website and
regularly updated in case of changes made to the labor law.
As for activities requiring inspection visit to the
production facility or workplace of the employees, the self-inspection
delegation shall pay a visit to such facility or workplace to check the
compliance with the labor law and work out methods for handling violations (if
any).
Self-inspection dossier which includes the
self-inspection note, self-inspection conclusion, document on establishment of
the self-inspection delegation and other documents made during the
self-inspection must be stored in the enterprise management dossier as a basis
for monitoring, analyzing and developing policies and methods for improvement
law compliance in the enterprise.
Article 7. Reporting
self-inspection results
1. The employer shall cooperate with the labor
union in preparing an online report on the self-inspection result as required
in written by the state inspection agency for labor affairs.
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Section 2. OBLIGATIONS OF
EMPLOYERS, RIGHTS OF LABOR UNIONS AND RESPONSIBILITIES OF STATE INSPECTION AGENCIES
FOR LABOR AFFAIRS
Article 8. Obligations of
employers
1. Conduct self-inspection of compliance with
the labor law as prescribed in this Circular. The employer must register
an account and make a report on the self-inspection result on the website as
required and guided by the state inspection agency for labor affairs.
2. Take legal responsibility for honesty and
accuracy of the online report on the self-inspection result and prepare the
report on schedule as required by the state management agency for labor
affairs.
3. Cooperate with the labor union in implementing
recommendations of the state inspection agency for labor affairs according to
the online report on the self-inspection result and provide representation as
required by the competent authority or competent person.
Article 9. Rights of labor
unions
Participate in the self-inspection delegation and
make an online report on the self-inspection result as well as supervise
implementation of recommendations suggested by the state inspection agency for
labor affairs according to the online report on the self-inspection result
performed by the employers.
Article 10. Responsibilities
of Inspectorate of the Ministry of Labor, War Invalids and Social Affairs
1. Manage the website, conduct annual research to
perfect and improve the website and update changes made to the labor law to
satisfy using demand.
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3. Make orientation of persons in charge of the
self-inspection reporting in conformity with the work orientation of the
Ministry of Labor, War Invalids and Social Affairs.
4. Make a consolidated online report on the
nationwide self-inspection result as required by the competent state management
agency.
5. According to the self-inspection result, timely
give suggestions to the Minister for great performance of state management in
labor, propose plans for inspection of law compliance and plans for enhancement
of compliance with the labor law of the Ministry and provide orientation of
annual labor inspection for local government authorities.
Article 11. Responsibilities
of Inspectorate of the Department of Labor, War Invalids and Social Affairs
1. Instruct enterprises to register an account used
to make an online report on the self-inspection result and prepare such online
report.
2. Analyze and evaluate the online result of self-inspection
and send recommendations to the enterprise as well as send proposals of
inspection plans to the competent authority for approval purpose.
3. Send proposals of irregular inspection to the
competent authority for approval purpose if any violation against the labor law
is found upon consideration of the online report of the self-inspection result
or if there is failure to make online report on the self-inspection result.
4. Send a consolidated report on the result of
self-inspection of enterprises located in the area under their management to
the Inspectorate of the Ministry of Labor, War Invalids and Social Affairs
according to the report form provided in Appendix issued thereto before October
15 every year.
5. According to the self-inspection result, timely
give suggestions to the Director of Department of Labor, War Invalids and
Social Affairs for great performance of state management in labor, propose
plans for inspection of law compliance and annual plans for enhancement of
compliance with the labor law performed in the areas under their management.
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IMPLEMENTATION
Article 12. Sources and
conditions for self-inspection
1. The Minister of Labor, War Invalids and Social
Affairs shall ensure sufficient sources and funding for tasks performed by the
Inspectorate of the Ministry of Labor, War Invalids and Social Affairs as
prescribed in Article 10 herein.
2. The Director of Department of Labor, War
Invalids and Social Affairs shall ensure sufficient sources and funding for
tasks performed by the Inspectorate of the Department of Labor, War Invalids
and Social Affairs as prescribed in Article 11 herein.
3. The employer shall ensure sufficient sources and
funding for self-inspection and reporting under regulations herein.
Article 13. Measures to handle
organizations and individuals failing to comply with regulations herein
The acts in which the enterprise, agency or
individual fails to conduct self-inspection and make report under regulations
herein is a basis for the state inspection agency for labor affairs to carry
out irregular inspection or make inspection plan for the following year and a
aggravation for imposing penalties for administrative violations, and will face
criminal charges if causing serious effects and shall be subject to other
legally accepted measures.
Article 14. Commendation
1. The Minister of Labor, War Invalids and Social
Affairs shall consider and grant the certificate of merit to enterprises,
agencies and individuals who well comply with the provisions of the labor law
at the request of Chief Inspectorate of the Ministry of Labor, War Invalids and
Social Affairs.
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Article 15. Effect
1. This Circular comes into from January 01, 2019.
2. Decision No.02/2006/QD-BLDTBXH dated February
16, 2006 of the Minister of Labor, War Invalids and Social Affairs providing
for regulations on use of self-inspection note will expire on the effective
date of this Circular.
3. Should any question arise during implementation,
relevant entities shall inform the Ministry of Labor, War Invalids and Social
Affairs for consolidation and handling./.
MINISTER
Dao Ngoc Dung
APPENDIX I
SPECIMEN OF REPORT ON SELF-INSPECTION OF COMPLIANCE
WITH THE LABOR LAW PERFORMED IN ENTERPRISES
(Issued together with Circular No.17/2018/TT-BLDTBXH dated October
17, 2018 of the Minister of Labor, War Invalids and Social Affairs)
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To: Inspectorate of Ministry
of Labor, War Invalids and Social Affairs
REPORT ON RESULTS
OF SELF-INSPECTION OF COMPLIANCE WITH THE LABOR LAW PERFORMED BY ENTERPRISES
Year …
No.
Criteria (in reporting period)
Unit
Type of enterprise
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Limited liability company
Joint-stock company
Sole proprietorship
Foreign-invested enterprise
Cooperative
Partnership
Others
1
Number of reporting
account
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2
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Enterprise
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Number of
violations or shortcomings found
Violation
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5
Number of
recommendations issued
Recommendation
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6
Number of
enterprises giving response after receiving the recommendation
Enterprise
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