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THE MINISTRY OF AGRICULTURE AND ENVIRONMENT
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THE SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
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No. 32/VBHN-BNNMT
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Hanoi, August 07, 2025
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CIRCULAR
PROVIDING FOR CADASTRAL RECORDS, CERTIFICATES OF LAND USE RIGHTS
AND OWNERSHIP OF PROPERTY ATTACHED TO LAND
The Circular No.
10/2024/TT-BTNMT dated July 31, 2024 of the Minister of Natural Resources and
Environment providing for cadastral records, certificates of land use rights
and ownership of property attached to land, which has been effective since
August 01, 2024, is amended by:
The Circular No.
23/2025/TT-BNNMT dated June 20, 2025 of the Minister of Agriculture and
Environment promulgating a Circular providing for decentralization and
distinction of powers over state management in the land field.
Pursuant to the Law on
Land dated January 18, 2024; Law on amendments to some Articles of the Law on
Land No. 31/2024/QH15, Law on Housing No. 27/2023/QH15, Law on Real Estate
Business No. 29/2023/QH15 and Law on Credit Institutions No. 32/2024/QH15 dated
June 29, 2024;
Pursuant to the
Government’s Decree No. 101/2024/ND-CP dated June 19, 2024 providing for
baseline land surveys; registration of land and property attached to land,
issuance of Certificates of land use rights and ownership of property attached
to land and land information system;
Pursuant to the
Government’s Decree No. 101/2024/ND-CP dated July 30, 2024 elaborating certain
Articles of the Law on Land;
Pursuant to the
Government’s Decree No. 68/2022/ND-CP dated September 22, 2022 defining the
functions, tasks, powers and organizational structure of the Ministry of
Natural Resources and Environment;
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The Minister of
Natural Resources and Environment hereby promulgates a Circular providing for
cadastral records and certificates of land use rights and ownership of property
attached to land.
Chapter
I
GENERAL
PROVISIONS
Article
1. Scope
This Circular provides for
cadastral records and guidelines for making, correction, updating and
management of cadastral records, exploitation, use, inspection and supervision
of cadastral records as specified in clause 5 Article 130 and provides for
certificates of land use rights and ownership of property attached to land as
specified in clause 2 Article 134 of the Law on Land.
Article
2. Regulated entities
1. Land authorities;
local authorities having the functions of land management; Land Registration
Offices, branches of Land Registration Offices; cadastral civil servants at
communes and wards.
2. Land users, owners of
property attached to land, persons allocated land for management.
3. Other authorities,
organizations and individuals related to cadastral records, certificates of
land use rights and ownership of property attached to land.
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CADASTRAL
RECORDS
Section
1. COMPONENTS AND CONTENTS OF CADASTRAL RECORDS
Article
3. Cadastral maps and land parcel registration forms
1. Cadastral maps consist
of cadastral map sheets, pieces of cadastral map measurement extracts.
A cadastral map shows the
spatial information about land parcels and linear geographic features such as
roads, hydraulic structures, flood control systems, rivers, streams, canals,
ditches, and other linear geographic features.
2. A land parcel
registration form shows the attribute information about land parcels and linear
geographic features.
3. Specific contents of
the cadastral map and land parcel registration form specified in clauses 1 and
2 of this Article shall comply with regulations on cadastral surveying and
mapping.
Article
4. Cadastral registers
1. A cadastral register
shows the following attribute information:
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b) Information about
persons allocated land for management, land users, owners of property attached
to land as specified in Article 12 of this Circular;
c) Information about
property attached to land as specified in Article 10 of this Circular;
d) Information about land
use rights (hereinafter referred to as “LURs”), ownership of property attached
to land, right to be allocated land for management as specified in Article 11
of this Circular;
dd) Information about
changes to land and property attached to land as specified in Article 13 of
this Circular.
2. Specific contents of a
cadastral register are specified in the Form No. 01/DK of the Appendix 06 to
this Circular.
Article
5. Copies of certificates
Copies of the following types
of Certificates:
1. Certificate of LURs.
2. Certificate of house
ownership and residential LURs.
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4. Certificate of
construction work ownership.
5. Certificate of LURs, ownership
of house and other property attached to land.
6. Certificate of LURs
and ownership of property attached to land.
Article
6. Contents of cadastral records
Contents of a cadastral
record consist of the following information:
1. Information about land
parcels and linear geographic features, including:
a) Number;
b) Address;
c) Boundary;
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dd) Type of land;
e) Form of land use;
g) Land use term;
g) Land use origin;
i) Information about
financial obligations;
k) Information about
limitation(s) on LURs or rights over adjacent land parcels (if any);
l) Information about
surveying documents.
2. Information about
property attached to land, including: name of property, characteristics, form
of ownership, ownership period, property address, limitation(s) on rights to
property.
3. Information about land
users, owners of property attached to land, persons allocated land for
management.
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5. Information about
changes to land and property attached to land.
6. Information shall be
shown in components of a cadastral record as follows:
a) Information specified
in points a, d, and dd clause 1 of this Article shall be shown in the cadastral
map, land parcel registration form and cadastral register;
b) Information specified
in point c clause 1 of this Article shall be shown in the cadastral map;
c) Information specified
in points b, e, g, h, i, k and l clause 1, clause 2, clause 4 and clause 5 of
this Article shall be shown in the cadastral register;
d) Information specified
in clause 3 of this Article shall be shown in the land parcel registration form
and cadastral register;
dd) Information specified
under this Article shall be specifically shown under Articles 8, 9, 10, 11, 12
and 13 of this Circular.
Article
7. Information in cadastral records
1. Information in
different components of a cadastral record must be consistent with each other,
except for cases specified in clauses 2, 3, and 4 of this Article.
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3. Where a new cadastral
map is prepared to replace the surveying documents and date used previously for
registration and issuance of a Certificate but the Certificate has been
replaced according to the new cadastral map, information shall be determined
according to such re-placed Certificate.
4. Where a new cadastral
map is prepared to replace the surveying documents and date used previously for
land registration and issuance of a Certificate but the Certificate has yet to
be replaced according to the new cadastral map, information shall be determined
as follows:
a) Information on land
users, owners of property attached to land, and information on LURs and
ownership of property attached to land shall be determined according to the
issued Certificate; if the Certificate does not fully show information,
information shall be determined according to the cadastral register and dossier
on registration and issuance of the Certificate;
b) Information on
boundary line (shape, dimensions and coordinates) and area of the land parcel
shall be determined according to the new cadastral map; where the actual
boundary line of the land parcel on the new cadastral map differs from that
shown on the Certificate, information about the boundary line and area of land
used shall be determined according to the issued Certificate.
Article
8. Information about land parcels
1. Information about a
land parcel number includes:
a) Map sheet number,
which is the ordinal number of the cadastral map sheet or the number of the
piece of cadastral map measurement extract in accordance with regulations on
cadastral maps;
b) Land parcel number,
which is the ordinal number of the land parcel on each cadastral map sheet or
the number of the land parcel according to the piece of cadastral map
measurement extract in accordance with cadastral surveying and mapping
regulations.
2. Information on land
parcel area shall be specified as follows:
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b) Where the land parcel
lies within multiple commune-level administrative divisions but falls under the
authority to issue the Certificate of a single agency, additional information
shall be stated: “trong đó: …m2 thuộc … (ghi tên đơn vị hành
chính cấp xã); …m2 thuộc …”; (“where: …m² located in … (name of
commune-level administrative unit); …m² located in …”);
c) For the land parcel on
which an apartment building exists, the area of land used for construction of
the apartment building shall be stated.
3. Information abiyt land
type includes the land type name and code (symbol), and shall be shown as
follows:
a) Land type shall be
determined and shown by name on the cadastral register and by code on the
cadastral map and land parcel registration form for each land parcel and linear
geographic feature;
b) Land type shall be
shown on the cadastral register by the purpose defined upon land allocation,
land lease, LURs recognition, land repurposing permission or registration of
land repurposing by the State without obtainment permission for land
repurposing or upon allocation of land by the State for management. In case of
initial registration of land without LURs recognition by the State, land type
shall be determined and shown by the type of current land in use at the time of
registration.
The land types shown
under this Circular are detailed land types in the agricultural land category,
non-agricultural land category and unused land category as prescribed in
Articles 4, 5, and 6 of Decree No. 102/2024/ND-CP dated July 30, 2024;
c) Where the type of
current land in use differs from the type of land by the purpose defined upon
land allocation, land lease, LURs recognition, land repurposing permission or
registration of land repurposing by the State without obtainment permission for
land repurposing or upon allocation of land by the State for management, both
the type of current land in use and type of land by the purpose defined upon
land allocation, land lease, LURs recognition, land repurposing permission or
registration of land repurposing by the State or upon allocation of land by the
State for management shall be shown in the land parcel registration form and
cadastral map;
d) Land type code shown
on the cadastral map and land parcel registration form shall comply with
regulations on production of land statistics and land inventory;
dd) Where a land parcel
is allocated, leased out or has LURs recognized by the State as multiple land
types or part of the parcel is repurposed without subdivision as prescribed,
all purposes shall be shown. For example: Residential land, commercial or
service land, land of non-agricultural production establishment, other annual
cropland, perennial cropland, aquaculture land, etc.;
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4. Information on land
use term shall be specified as follows:
a) If land is allocated
or leased out by the State, specify the term according to the land allocation
or land lease decision. To be specific:
- In case of long and
stable use of land, specify: “Lâu dài” (“Long”);
- In case of fixed-term
use of land: specify the expiration date;
b) For remaining cases,
specify the land use term according to the land law. To be specific:
- In case of long and
stable use of land, specify: “Lâu dài” (“Long”);
- In case of fixed-term
use of land, specify the expiration date, in case of recognition of LURs,
specify “… năm (ghi thời hạn sử dụng được xác định theo quy định của pháp luật)”
(“… year(s) (specify the use term determined in accordance with law) from
the date of issuing the Certificate”;
c) Where a land parcel
has multiple land types with different land use terms, write each type and its
term. For example: “Thời hạn sử dụng: Đất ở tại nông thôn: Lâu dài; Đất trồng
cây lâu năm: 50 năm kể từ ngày cấp Giấy chứng nhận” (“Use term: Rural
residential land: Long; Perennial cropland: 50 years from the date of issuing
the Certificate”);
d) Where land is registered
but no Certificate has been issued: write “Chưa xác định”; (“Not yet
specified”);
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5. Information on forms
of land use shall be specified as follows:
a) Forms of land use
include common use and private use.
Private use: when the
common use rights over a land parcel belong to one land user such as one
individual, one organization, one residential community or one overseas
Vietnamese).
Common use: when the
common use rights over a land parcel belong to two or more land users such as
many individuals or many organizations or by individuals and organizations, in
case of rights to use command land of both wife and husband, LURs of members
sharing LURs of a household;
b) The form of land use
shall be specified as follows:
- In case of form of
private use, specify “Sử dụng riêng” (“Private use”);
- In case of form of
common use, specify “Sử dụng chung” (“Common use”);
- Where the common use
rights over a land parcel belong to both wife and husband or a group of land
users, write “Sử dụng chung của vợ và chồng (hoặc Sử dụng chung của nhóm người
được cấp Giấy chứng nhận)” (“Common use by both wife and husband (or Common use
by group of Certificate holders)”);
- In the case an
apartment building or other construction work exists on the land parcel and the
project owner has sold the first apartment, construction work or construction
work item, the Certificate issued to the owner of such apartment, construction
work or construction work item shall specify “Sử dụng chung của các chủ sở hữu
căn hộ chung cư (hoặc công trình xây dựng, hạng mục công trình xây dựng)”
(“Common use by apartment (or construction work or construction work item)
owner”);
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- Where a land parcel has
multiple land types in the form of common use and private use for eact land
type, write “Sử dụng riêng” (“Private use”) and the type of land used, area of
land in the form of common use; write “Sử dụng chung” (“Common use”) and the
type of land used, area of land in the form of common use. For example: “Sử
dụng riêng: Đất ở 120m2, đất trồng cây lâu năm 300m2; Sử
dụng chung: Đất ở 50m2, đất trồng cây hằng năm 200m2”
(“Private use: Residential land 120m², perennial cropland 300m²; Common use:
Residential land 500m², perennial cropland 200m²”).
6. Information on the land
parcel address includes: house number, street name (if any); name of the
residential area (sub-quarter, hamlet, village, similar residential area) or
name of the area or field (for the land parcel outside residential area); and
the names of the administrative division of the commune or province where the
land parcel is located.
7. Information about
financial obligations shall be specified as follows:
a) Information on
financial obligations shall be specified with respect to financial obligations
payable, including land levy, land rent, registration fee;
b) Information about
financial obligations shall be specified in cases as follows:
- In case a financial
obligation has been fulfilled, specify type of the financial obligation
payable; amount payable, amount paid and date of payment. In case the State
leases out land and annually collects land rent, specify “Nộp tiền thuê đất hằng
năm” (“Annual payment of land rent”);
- In case a financial
obligation is exempted, specify type of the financial obligation; amount
payable (if determined); then specify “được miễn nộp tiền theo ... (“exempted
from payment according to …”) (specify title, number, signing date of and
authority signing the document on payment exemption) (in case the document on
payment exemption is available);
- In case a financial
obligation is not required to be fulfilled, specify “… (loại nghĩa vụ tài
chính) không phải nộp, theo (“ ... (type of finanical obligation) not
required to be paid according to ... (title, number, signing date of and authority
signing the document stipulating that financial obligation is not required to
be fulfilled)”;
- In case a financial
obligation is reduced, specify the type of financial obligation; amount
payable, reduced amount (or the percentage or number of years of reduction),
and the legal bases (title and number, date of issuance, and authority
signing the document on financial obligation reduction); amount paid and
date of payment;
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- Where an individual is
eligible for land levy deferral with a payment deadline, specified “Nợ tiền sử
dụng đất (“Deferred land levy”) … (in digits and words), payment
deadline … (write the date) according to … (write title, number,
signing date of and authority signing the document determining the deferred
amount)”.
Where an individual is
eligible for land levy deferral until exchange, conveyance, leasing out of,
lease, sub-lease or donation of LURs, mortgage of LURs or contribution of LURs
as capital, specify “Nợ tiền sử dụng đất (“Deferred land levy”) … (in digits
and words) according to … (write title, number, signing date of and
authority signing the document determining the deferred amount)”;
- Where an individual is
eligible for registration fee deferral, specified “Nợ lệ phí trước bạ
(“Deferred registration fee”) according to … (write title, number, signing
date of and authority signing the document)”;
d) In case land
registration is carried out without applying for issuance of the Certificate or
being ineligible to be issued with the Certificate, write “Chưa xác định” (“Not
yet specified”);
dd) In case of
registering land allocated by the State for management, write “Không xác định
(“Not specified”).
8. Information on the
land parcel boundary includes shape and dimensions of each side, and
coordinates of the parcel’s corner points.
9. Information about land
use origin shall be determined according to the method of land levy or land
rent payment to be made by a land user upon the State’s allocation, lease or
repurposing of land or recognition of LURs. To be specific:
a) Where the State
allocates land without land levy payment, specify “Nhà nước giao đất không thu
tiền sử dụng đất” (“The State allocates land without land levy payment”);
b) Where the State
allocates land with land levy payment (even in the case of allocating land
through LURs auction or bidding for selection of the investor executing the
investment project using land or in the case of buying an apartment in an
apartment building or other property attached to land of the investor allocated
land by the State with land levy payment and in the case where the hi-tech zone
or economic zone management board allocated land before August 01, 2024),
specify “Nhà nước giao đất có thu tiền sử dụng đất” (“The State allocates land
with land levy payment”);
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d) Where the State leases
out land with annual payment of land rent for the entire lease term (even in
the case of leasing land through LURs auction or bidding for selection of the
investor executing the investment project using land or in the case where the
State recognizes LURs by the method of land lease and in the case where the
hi-tech zone or economic zone management board leased out land annual payment
of land rent for the entire lease term before August 01, 2024), specify “Nhà nước
giao đất có thu tiền sử dụng đất” (“The State allocates land with annual
payment of land rent”);
dd) Where the State
recognizes LURs by the method of allocation of land with land levy payment
(even in the case individuals or members share LURs of a household using
residential land, land of non-agricultural production establishments or
commercial or service land without having to pay land levy upon issuance of the
Certificate), specify “Công nhận quyền sử dụng đất như giao đất có thu tiền sử
dụng đất” (“Recognize LURs as allocation of land with land levy payment”);
e) Where the State
recognizes LURs by the method of allocation of land without land levy payment,
specify “Công nhận quyền sử dụng đất như giao đất không thu tiền sử dụng đất”
(“Recognize LURs as allocation of land without land levy payment”);
g) In the case of land
parcel subdivision or consolidation or issuance of the Certificate after
revocation of the issued Certificate other than the case where the land
specified in the issued Certificate does not serve its intended purpose or
where the Certificate is re-issued or replaced and without land repurposing, specify
the land use origin which is that stated in the issued Certificate according to
points a, b, c, d, dd and e of this clause.
Where the Certificate has
been issued but has yet to show land use origin, rely on the previous
application for issuance of the Certificate and the land law in force at the
time of change registration to determine and show the land use origin as
prescribed in this Circular;
h) In the case receipt of
LURs through disposition, specify the form of receipt (such as receipt of LURs
through exchange, conveyance, inheritance, donation or capital contribution) or
specify “Nhận chuyển quyền” (“Receipt of LURs through disposition”) and bases
for receipt of LURs through disposition (in case of auction winning,
collateralized debt settlement, dispute settlement, complaint or
denunciation settlement, implementation of a decision or judgment of the Court,
implementation of judgment enforcement decision, etc.); specify the land use
origin already specified in the initial Certificate in accordance with
regulations of this Circular;
i) In case of receipt of
LURs through conveyance for other purposes resulting in the mandatory
completion of the procedures for land repurposing, the land use origin shall be
determined by the method of fulfillment of financial obligations discharged to
the State after land repurposing and shall be specified in accordance with
points a, b, c, dd and e of this clause;
k) Where the rights to
use the land acquired through disposition of the rights to use lawful land of
another person are recognized but such land is allocated and levied in
accordance with regulations of the Land Law, specify “Công nhận QSDĐ như giao đất
có thu tiền sử dụng đất” (“Recognition of LURs as allocation of land with land
levy payment”);
l) Where the land
repurposing requires payment of land levy, specify the land use origin in
accordance with the same regulations as those applicable upon the State’s
allocation of land with land levy payment; where the land repurposing results
in the lease of land or continuing lease of land as before the land
repurposing, specify the land use origin in accordance with the same
regulations as those applicable to the State's lease of land; where the land
repurposing does not require the payment of land levy and the lease of land,
specify the land use origin as before the land repurposing;
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In the case of lease or
sublease with annual payment of land rent for the entire lease term of land of
the owner of the project on construction and commercial operation of
infrastructure, specify “Thuê đất trả tiền hằng năm của chủ đầu tư hạ tầng khu
công nghiệp (hoặc cụm công nghiệp, ...)” (“Lease with annual payment of land of
the owner of the project on construction and commercial operation of
infrastructure of industrial park (or industrial cluster, etc.”)”;
n) Where a land parcel
has multiple areas of different origins, specify each type of origin and area
by such area and code corresponding to each type of origin as prescribed in
this clause;
o) Where land in use is
registered but the land user does not have any document on LURs and does not
wish to apply for the Certificate or is eligible to be issued with the
Certificate, specify the origin on the basis of the commencement date of use of
land for the registered purpose and the reason that land is available for use
according to the result of land registration. For example: “Sử dụng đất từ
năm 1984, do tự khai hoang (hoặc do Ông cha để lại, do nhận chuyển nhượng, được
Nhà nước giao không thu tiền ...) (Land used since 1984, through
self-reclamation (or inherited from ancestors, acquired through conveyance,
allocated by the State without land levy payment, etc.)”;
p) In case of registering
land allocated by the State for management, write “Nhà nước giao đất để quản
lý” (“The State allocates land for management”);
q) Code of land use origin
specified in this clause shall be specified in the cadastral register according
to the Appendix 04 to this Circular.
10. Information about a
surveying document comprises title of the surveying document used (cadastral
map or piece of cadastral map measurement extract); date on which the document
is approved by the competent authority according to regulations on cadastral
surveying and mapping.
11. Information about
limitation(s) on LURs shall be specified as follows:
a) Information about
limitation(s) on LURs shall be specified in the following cases:
- Where a land parcel or
part of the land parcel lies within a work safety protection corridor,
protection zone, or safety zone, specify “Thửa đất (hoặc Thửa đất có ... m2
(nếu một phần thửa có hạn chế)) thuộc hành lang bảo vệ an toàn công
trình, khu vực bảo vệ, vành đai an toàn ... (ghi tên của công trình có hành
lang bảo vệ; khu vực bảo vệ, vành đai an toàn)” (“The land parcel (or The
land parcel has … m² (if part of the parcel is subject to restriction(s))) lies
within the safety protection corridor, protection zone or safety zone of … (write
the name of the work having the safety protection corridor, protection zone or
safety zone).”
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- Where an individual
being an ethnic is allocated land or leased out land by the State in accordance
with clause 3 Article 16 of the Land Law, specify “Không được chuyển nhượng,
góp vốn, tặng cho, thừa kế, thế chấp quyền sử dụng đất, trừ thế chấp quyền sử dụng
đất tại ngân hàng chính sách và để thừa kế, tặng cho, chuyển nhượng quyền sử dụng
đất cho người thuộc hàng thừa kế là người dân tộc thiểu số thuộc diện hộ nghèo,
hộ cận nghèo tại vùng đồng bào dân tộc thiểu số và miền núi” (“Not permitted to
convey, contribute as capital, donate, inherit or mortgage LURs, except for
mortgage of LURs at a policy bank, and bequeathing, donation, or conveyance of
LURs to lawful heirs who are ethnics of poor or near-poor households in ethnic
minority areas and mountainous areas”);
- In case of registration
of land without LURs recognition by the State, specify “Người sử dụng đất giữ
nguyên hiện trạng sử dụng đất cho đến khi Nhà nước có quyết định xử lý” (“The
land user shall maintain the current use of land until the State issues a
decision on settlement.”;
- Where a person of
Vietnamese origin residing overseas or a foreign individual inherits LURs or
ownership of property attached to land but is not eligible to own residential
housing associated with residential LURs in Vietnam, and such person has not
disposed LURs or ownership of property attached to land, specify the following
restriction upon registering land for such person: “...(ghi tên và thông tin
người được thừa kế) là người gốc Việt Nam định cư ở nước ngoài (hoặc cá
nhân nước ngoài) không được cấp Giấy chứng nhận”; (“... (write name and
information of the heir) is a person of Vietnamese origin residing overseas (or
a foreign individual) and is not eligible to be issued a Certificate”);
- If the land parcel is
subject to no restriction, specify “-/-”;
b) Where the land area
subject to LURs restriction(s) is the entirety or part of the land parcel, it
shall be specified in the cadastral register, on the cadastral map, the piece
of cadastral map measurement extract and the land parcel drawing. Where part of
the land parcel is subject to LURs restriction(s), the location and boundary of
the land area subject to restriction(s) shall also be shown on the cadastral map,
the piece of cadastral map measurement extract and the land parcel drawing.
12. Information about the
rights over adjacent land parcels shall be specified for both benefiting parcel
and servient parcel:
a) In the section containing
registration of the parcel benefiting from the rights over the adjacent parcel,
specify “Được quyền ... trên thửa đất số ... theo ... ngày .../.../...”
(“Entitled to … (write the use rights) on land parcel No. … pursuant to
… (write title of the document establishing the rights) dated …/…/….”);
b) In the section
containing registration of the servient parcel, specify “Cho người sử dụng thửa
đất số ... được ... (ghi nội dung quyền sử dụng hạn chế) trên thửa đất ... theo
... ngày .../.../...” (“Allowing the user of land parcel No. … to … (write
the restricted use right) on land parcel No. … (write number of the
servient parcel) pursuant to … (write the title of the document
establishing the rights) dated …/…/….”;
c) Where the right
pertains to part of the adjacent land parcel, in addition to specifying the
right in the cadastral register, the location and area of benefiting area shall
also be shown on the cadastral map, the piece of cadastral map measurement
extract and the land parcel drawing;
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Article
9. Information about linear geographic features
1. Information about name
shall be determined and specified by the commonly used local name (if any). For
example: “Sông Gianh” (“Gianh River”), “Kênh Rạch Miễu” (“Rach Mieu Canal”).
2. Information about
number includes:
a) Number of the
cadastral map sheets or pieces of cadastral map measurement extracts containing
linear geographic features;
b) Number of linear
geographic features on cadastral map sheets or pieces of cadastral map
measurement extracts numbered in accordance with cadastral surveying and
mapping regulations.
3. Information about
boundaries of linear geographic features shall be determined and specified on cadastral
maps or pieces of cadastral map measurement extracts in accordance with
cadastral surveying and mapping regulations.
4. Information about area
shall be determined and specified for each linear geographic feature on each
cadastral map sheet or piece of cadastral map measurement extract in square
meters m². The area shall be rounded to one decimal place.
5. Information about land
type shall be presented as specified in clause 3 Article 8 of this Circular.
Article
10. Information about property attached to land
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a) Where the property is
a residential house in accordance with the law on housing not an apartment in
an apartment building, specify information as follows:
- In case of a single
dwelling, specify: “Nhà biệt thự” (“Villa”) or “Nhà ở liền kề” (“Row house”) or
“Nhà ở độc lập” (“Detached house”); for a single dwelling constructed under a
project, the house name shall be the name of the housing construction project
whose investment policy has been approved or decided by the competent
authority;
- In the case of an
apartment building or mixed-use apartment building (hereinafter collectively
referred to as “apartment building”): If the project owner is yet to sell it and
wishes to obtain the Certificate for the entire building, the name of the
apartment building shall be the name of the housing construction project whose
investment policy has been approved or decided by the competent authority;
b) Where the property is
a construction work other than that prescribed in point c of this clause, the
name of the work shall be the name of the investment project or the name
defined in the detailed construction planning or investment license or
construction permit issued by the competent authority.
Where the property is a
construction work having different items, specify name of each work item
defined in the decision on investment project investment or decision on
investment in project or investment license or investment certificate or
investment registration certificate issued by the competent authority, decision
on approval of detailed construction planning, construction permit;
c) Where the property is
an apartment in an apartment building, a tourist apartment, an officetel, a
working office, a commercial or service establishment or any other area of work
items in an apartment building or in a project on investment in construction of
a work that is not a residential house (hereinafter collectively referred to as
“apartment”), specify “… (name of the property as determined by the owner or
as stated in the sale contract in accordance with law) - … (name of the
work or name of the apartment building)”. For example: “Căn hộ du lịch số
1306 - Tòa CT1 hoặc Gian thương mại số 02, Sàn tầng 2 - Tòa CT5 ” (“Tourist
apartment No. 1306 - Block CT1 or Commercial Space No. 02, Floor 2 - Block
CT5”).
2. Information about
characteristics of property attached to land shall be specified as follows:
a) For a single dwelling,
specify the following information:
- Construction area:
specify the built-up area of the dwelling at the location in contact with the
ground by the outer edge of wall of the dwelling in Arabic numeral in square
meter (m2). The area shall be rounded to one decimal place;
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- Number of stories:
specify the number of stories of the dwelling;
- Structure: specify
types of building materials (brick, concrete, etc.) and main structures,
including walls, frame, and floor. For example: “Tường, khung, sàn bằng bê
tông cốt thép;…” (“Walls, frame, floors made of reinforced concrete,
etc.)”;
- Class of work: determine and specify it as prescribed by
law;
b) For an apartment
building or construction work that is not a residential house and is owned by a
single owner, if the Certificate is issued for the entire apartment building or
the entire construction work, specify information in the same manner as for the
single dwelling specified in point a of this clause;
c) For the property being
an apartment owned by the project owner or sold to a purchaser, specify the
floor area and usable area and class of work under the signed sale contract or
as-built drawing; the area shall be specified in Arabic numeral, in square
meter (m2) and be rounded to one decimal place;
d) For a construction work
other than that specified in points a, b and c of this clause, specify
information by each work item. To be specific:
- Construction area:
specify the built-up area of the work at the location in contact with the
ground by the outer edge of wall of the work in Arabic numeral and in square
meter m2. The area shall be rounded to one decimal place. For an
underground work, specify the floor area of that work;
- Usable area (or
capacity) shall be specified as follows:
+ For a house-shaped
work: it shall be specified in Arabic numeral, in square meters m² and rounded
to one decimal place;
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- Number of stories:
specify the total number of stories of the house-shaped work; in case of a work
that is not a house-shaped work, specify “-/-”.
- Structure: specify
types of building materials (brick, concrete, etc.) and main structures,
including walls, frame, and floor. For example: “Tường, khung, sàn bằng bê
tông cốt thép;…” (“Walls, frame, floors made of reinforced concrete, etc.)”;
- Class of work:
determine and specify it as prescribed by law.
3. Information about form
of ownership of property attached to land shall be specified as follows:
Specify “Sở hữu riêng”
(“Private ownership”) if the property is owned by one owner; specify “Sở hữu
chung” (“Common ownership”) if the property is owned by two (02) owners or
more; if the property is under both private ownership and common ownership,
specify each form of ownership and the area corresponding to such form of
ownership. For example: “Sở hữu riêng 250,5m2; sở hữu chung 80,5m2”
(“Private ownership 250,5m2; Common ownership 80,5m2”).
Items under common
ownership beyond the apartment: specify each item jointly owned by the
apartment owner together with other apartment owners, and the area associated
with each item (if any) under the apartment sale contract. For example: “Hành
lang chung 120m2; phòng họp cộng đồng 100m2; cầu thang
máy” (“Common corridor 120 m²; community meeting room 100 m²; elevator”).
Where the property is
under the ownership of both wife and husband or of a group of owners, specify “Sử
hữu chung của vợ và chồng (hoặc Sở hữu chung của nhóm người được cấp Giấy chứng
nhận”) (“Common ownership of both wife and husband (or Common ownership of
group of Certificate holders”).
4. Information about
period of ownership of property attached to land shall be specified as follows:
a) In the case of
purchasing property attached to land with a limited term in accordance with
law, specify the expiration date of ownership defined under the sale contract
or as per the law on housing;
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c) Other cases where the
property ownership period is not determined, specify “-/-”;
5. Information about
address of property attached to land shall be specified as follows:
Write name of the work or
name of the building (if any); house or apartment number, alley, lane or street
name (if any), name of the residential area, and name of the commune- or
provincial- level administrative division.
6. Information about
restriction(s) on ownership of property attached to land shall be specified
according to the document on ownership of property attached to land which
contains restriction(s) on ownership of property.
If there are no
restriction on the ownership of property attached to land, specify “-/-”.
Article
11. Information about LURs, ownership of property attached to land, rights to
be allocated land for management
1. Where the Certificate
has not been issued, specify information as follows:
a) Information about land
registration:
- Time of receipt of
registration dossier: specify the date on which the competent authority
receives the registration dossier;
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b) Information about land
registration results:
A Land Registration
Office or its branch (below collectively referred to as “Land Registration
Office”) shall write the date of registration and details of registration in a
cadastral register as follows:
- Information about
current use of land: whether there is any house or construction work thereon,
the status of any dispute over land or property attached to land;
- Information about land
use origin shall be determined by the method of fulfillment of financial
obligations discharged to the State. In case the method of fulfillment of
financial obligations discharged to the State cannot be determined, specify the
origin which shall be that of the land parcel, such as receipt of LURs through
disposition, inheritance from ancestors, trespassing, appropriation, allocation
of land ultra vires, reclamation, etc.; together with information on the time
of commencement of land use;
- Information about the
conformity with the district-level land use planning or commune-level land use planning
or one of the plannings according to the law on urban and rural planning;
- Information about
documents on LURs, ownership of property attached to land and rights to be
allocated land for management submitted by the registrant;
- Information about
conditions for issuance of the Certificate, specify “Đủ điều kiện cấp giấy”
(“Granted”), “Không đủ điều kiện cấp giấy” (“Rejected”) or “Không có nhu cầu cấp
giấy” (“Not requested”);
- In case land is
allocated for management, specify “Đất được giao quản lý” (“Land allocated for
management”).
2. Where the Certificate
has been granted, specify “Đã được cấp Giấy chứng nhận” (“Granted the
Certificate”), serial number, code and registration number of the Certificate
of LURs and ownership of property attached to land. In the case of replacement
or re-issuance of the Certificate, specify information defined in the replaced
or re-issued Certificate.
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1. Information about
codes assigned to persons allocated land for management and land users shall be
determined according to regulations on land statistics and land inventory.
2. Information about name
of a person allocated land for management, land user, owner of property
attached to land or heir to LURs and ownership of property attached to land
being a foreign individual or a person of Vietnamese origin residing overseas
who is not eligible to be issued with the Certificate shall be the name defined
under his/her documents on identity or juridical person documents prescribed in
clause 3 of this Article and be specified as follows:
a) For a domestic
individual or overseas Vietnamese being a Vietnamese citizen (hereinafter
referred to as “individual”) other than the one specified in point b of this
clause, specify “Ông” (“Mr.”) or “Bà” (“Mrs.”)), full name and date of birth.
For a foreign individual
or a person of Vietnamese origin residing overseas, specify “Ông” (“Mr.”) or
“Bà” (“Mrs.”)), full name, date of birth and nationality;
b) For wife and husband
who jointly own LURs and ownership of property attached to land, specify “Bà”
(“Mrs.”) or “Ông” (“Mr.”), full name, and date of birth of the wife or husband,
“và chồng (hoặc vợ): … (“and husband (or wife): …” (specify name of the
husband (or wife))”, and subsequently, information about bases for
determining the marital relationship or documents proving the marital
relationship.
Where there is a spousal
agreement to write the name of the husband or the wife on the Certificate,
specify information under the agreement;
c) For a domestic
organization, religious organization, religious affiliate, foreign diplomatic
organization, representative agency of an organization affiliated to the United
Nations, intergovernmental agency or organization, representative agency of an
intergovernmental organization, foreign-invested economic organization or
foreign organization permitted to acquire house ownership in Vietnam according
to the law on housing (hereinafter referred to as “organization”), specify full
name of such organization.
d) For a residential
community, the name of the community shall be determined by the community
itself;
dd) If the land parcel
has multiple LUR owners and the property attached to land also has multiple
owners (hereinafter referred to as “group of land users or owners of property
attached to land”), specify full names of persons having LURs and ownership of
property attached to land prescribed in points a, b, c and d of this clause,
except for the rights to use land for construction of apartment building.
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e) For a household that
is using land but registers land and applies for the Certificate for the first
time, specify full information about its members sharing LURs as prescribed in
point a of this clause.
Where there is an
agreement to write the name of the household’s representative on the
Certificate, information about the agreement shall be also specified;
g) Where the owner of the
property attached to land does not have LURs, specify information on the
property owner in accordance with points a, b, c and d of this clause, followed
by “Được sở hữu tài sản, không có quyền sử dụng đất tại thửa đất số ..., tờ bản
đồ số … theo hình thức … (“Entitled to own the property, not having LURs on the
land parcel No. ..., map sheet No. ... in the form of ...”) … (specify form
of land lease, business cooperation, housing transaction, etc.) của (“of”)
... (specify information on the person having LURs)”.
Where the property is
located on multiple land parcels, specify “Được sở hữu tài sản, không có quyền
sử dụng tại các thửa đất … (“Entitled to own the property, not having LURs on
the land parcels (fully specify information about the land parcels) theo
hình thức (“in the form of ...”) (specify form of land lease, business
cooperation, housing transaction, etc.) của (“of”) ... (specify form of land
lease, business cooperation, housing transaction, etc.) của (“of”) ...
(specify information on the person having LURs)”;
h) Where multiple persons
inherit LURs or ownership of property attached to land but the inheritance has
not yet been divided among the heirs in accordance with civil law, the names of
the identified heirs shall be written as prescribed in points a, b, c, and d of
this clause; where the heirs have entered into a written agreement to appoint a
representative to be named on the Certificate, information on such written
agreement shall be also specified.
Where the heir has not
yet been identified, write “chưa xác định người được thừa kế” (“heir not yet
identified”).
3. Information about
documents on identity and juridical person shall be specified as follows:
a) For an individual,
specify name of document; number, date of issue, place of issue, such as:
Personal identification number: “PIN: ... (personal identification
number)" or Citizen identity card: “Citizen ID card: ... (Citizen
identity card number), issued on .../.../..., place of issue ... (specify
name of the issuing authority)” or Identity card: “ID card: ... (Identity
card number), issued on .../.../..., place of issue ... (specify name of the
issuing authority)” or 9-digit identity card: “9-digit ID card: ...
(9-digit identity card number), issued on .../.../..., place of issue ... (specify
name of the issuing authority)” or Passport: “Passport: ... (passport
number) issued on .../.../..., nationality: ...” (for overseas Vietnamese being
a Vietnamese citizen);
b) For a foreign
individual or a person of Vietnamese origin residing overseas, specify name of
the document (passport); number and date of issue of the passport and his/her
nationality.
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d) For a foreign-invested
economic organization, specify the following information: name of the document
(investment license, business registration certificate, or one of the documents
showing juridical person in accordance with the law on investment); its number,
date of signing, authority signing the document;
dd) For a foreign
diplomatic organization, specify name of the foreign diplomatic organization’s
document on land allocation or land lease or on the establishment or permission
for operation of the organization or document signed between the two
Governments; number, date of signing and authority signing the document;
e) For an organization
permitted to acquire house ownership in Vietnam in accordance with housing law,
specify name of the document (investment registration certificate or document
issued by a Vietnamese competent authority permitting its operation in Vietnam
which remains effective at the time of housing transaction); number, date of
signing and authority signing the document;
g) For a religious
organization or religious affiliate, specify information about the document on operation
registration or competent authority’s document on recognition of the religious
organization or religious affiliate.
4. Regarding information
about address of a person allocated land for management, land user or owner of
property attached to land, the following information: house number or apartment
number (if any); name of the alley or lane (if any), street name or name of the
residential area; name of the commune- or provincial- level administrative
division shall be specified in each case below:
a) For an individual,
specify his/her address which is the place of permanent residence registration;
b) For an organization,
specify its address which is its register head office;
c) For a foreign
individual, person of Vietnamese origin residing overseas, overseas Vietnamese
being a Vietnamese citizen without a permanent residence address, specify
his/her temporary residence address in Vietnam; in the absence of the temporary
residence address in Vietnam, specify his/her overseas place of residence declared
by such person;
d) For a residential
community, specify the address at which its common activities are conducted.
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1. Where the disposition
of LURs or property attached to land is carried out in the form of exchange,
conveyance, inheritance or donation of LURs or contribution of LURs as capital
for the entire land parcel, specify “Chuyển nhượng (hoặc chuyển đổi hoặc để thừa
kế ...) (“Convey (or exchange or bequeath ...) cho (“to”) ... (specify the
name and information of the receiver) theo hồ sơ số (according to the
dossier No.) ... (specify the registration dossier code).”
2. Where the disposition
of the rights to use part of the land parcel or part of the property on land in
the cases specified in clause 1 and clause 12 of this Article results in the
formation of new land parcels, specify in the registration section for the
disposing party: “Đã tách thành các thửa đất số ... (“Divided into land parcels
No. ... (insert number of the newly formed parcel) theo hồ sơ số ...”
(“according to the dossier No.”) (specify the registration dossier code).”
The newly divided land
parcels shall be registered in new pages of the cadastral register. In the
section for the entry of changes into the cadastral register’s page for the new
land parcel of the disposing party, specify “Tách từ thửa đất số (“Subdivided
from the land parcel No.”) ... (specify the parcel number before subdivision)
theo hồ sơ số (“according to the dossier No.”) ... (specify the registration
dossier number)”.In the section for the entry of changes into the cadastral
register’s page for the new land parcel of the receiver, specify: “Nhận chuyển
nhượng (hoặc chuyển đổi hoặc nhận thừa kế ...) (“Receipt of LURs through
exchange or inheritance...”) ... (specify LURs or type of property subject to
use rights disposition”) of … (specify name and information of the disposing
party), tách ra từ thửa đất số (“subdivided from the land parcel No.”) ...
(specify the parcel number before subdivision for LURs disposition) theo hồ sơ
số (“according to the dossier No.”) ... (specify the registration dossier
number)”.
In the case of
disposition of the rights to use part of the land parcel or part of the
property attached to land, in the section for the entry of changes into the
cadastral register’s page for the disposing party, specify “Chuyển nhượng (hoặc
chuyển đổi hoặc để thừa kế ...) (“Convey (or exchange or bequeath ...”)
(specify LURs or type of property subject to use rights disposition), cho
(“to”) ... (specify name and information of the receiver), area ... m2
(for property, specify the construction area and usable area), có số thửa mới
là (“with a new parcel”) ... (specify the number of parcel subdivided for LURs
disposition) theo hồ sơ số (“according to the dossier No.”) ... (specify the
registration dossier number)”; diện tích còn lại là (“the remaining area is”)
... m2, có số thửa là (“parcel No.”) ...”.
In the case of
disposition of the rights to use part of the land parcel to be consolidated
into another parcel, in the section for the entry of changes into the cadastral
register’s page of the disposing party, specify “Chuyển nhượng (hoặc chuyển đổi
hoặc để thừa kế ...) (“Convey (or exchange or bequeath ...”) một phần thửa đất
cho ... (“part of the land parcel to ...”) (specify name and information of the
receiver), diện tích (“area”) ... m2 để hợp thửa với thửa đất (to be
consolidated into the land parcel) ... (specify number of the land parcel
merged after the disposition) theo hồ sơ số (“according to the dossier No.”)
...; diện tích còn lại là (“the remaining area is”) ... m2, có số thửa là
(“parcel No. ...”); on pages of the receiver's cadastral register, specify “Nhận
chuyển nhượng (hoặc chuyển đổi hoặc nhận thừa kế ...) (“Receipt of LURs through
exchange or inheritance...”) ... một phần thửa đất của ... (“of part of the
land parcel of ...” (specify name and information of the disposing party), diện
tích (“area”) ... m2 để hợp thửa theo hồ sơ số (“to be consolidated into
another parcel according to the dossier No.”) ... (specify the registration
dossier number)); diện tích còn lại là (“the remaining area is”) ... m2, có số
thửa là (“parcel No.”) ...”;
Where a member of the
group of land users or owners of property attached to land disposes the rights
to use part of the LURs or part of the ownership of property attached to land
without parcel subdivision or where land users or owners of property attached
to land disposes the rights to use part of the LURs or part of the ownership of
property attached to land to form a group of persons sharing a land parcel,
group of users of the same land parcel or group of owners of the same property
attached to land without parcel subdivision, specify “… (specify name and
information of the receiver or heir …) nhận chuyển nhượng (“receives”) (hoặc
nhận thừa kế ...) (“or inherits”) một phần quyền sử dụng đất (“part of LURs”)
(hoặc một phần quyền sở hữu tài sản gắn liền với đất của (“or part of ownership
of property attached to land of”)… (specify name and information of the
conveyor or bequeathing party …) theo hồ sơ số ("according to the dossier
No.”) ... (specify the registration dossier number)”.
3. Where the owner of the
project on construction and commercial operation of infrastructure leases or subleases
LURS, specify “Cho ... (ghi tên và thông tin bên thuê, thuê lại) thuê (hoặc
thuê lại) thửa đất số ..., diện tích ... m2, theo hồ sơ số ...” (“Lease out (or
sublease) the land parcel No. ..., with an area of ... m2, according to the
dossier No. ... (specify the registration dossier number) to ... (specify name
and information of the lessee or sublessee).
In the case of
de-registration of leasing out or sublease of LURs, specify “Đã xoá nội dung
đăng ký cho thuê, cho thuê lại quyền sử dụng đất ngày .../.../... theo hồ sơ số
...” (“Leasing out or sublease of LURs de-registered on .../.../... according
to the dossier No. ... (specify the registration dossier code)”.
4. Where a land user or
owner of property attached to the land changes their name or information about
the documents on identity or juridical person or address, specify “Người sử dụng
đất (hoặc chủ sở hữu tài sản gắn liền với đất) ... từ ... thành ... (ghi thông
tin trước và sau khi thay đổi) theo hồ sơ số ... (ghi mã hồ sơ thủ tục đăng
ký)” (“The land user (or owner of property attached to the land) ... (specify
the change) from ... to ... (specify the information before and after the
change) according to the dossier No. ... (specify the registration dossier
code)”).
...
...
...
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a) In the case of
establishment of the rights over the adjacent land parcel, specify information
as prescribed in clause 12 Article 8 of this Circular;
b) In case of change of
the rights over the adjacent land parcel, on the cadastral register’s page for
the land parcel of the right transferor and transferee, specify “Quyền đối với
thửa đất liền kề đã đăng ký ngày .../.../... có thay đổi ... theo ... ngày
.../.../...” (“Rights over the land parcel registered on .../.../... are
changed ... (specify the change) according to ... (specify title of
the document on change of rights over the adjacent land parcel) dated
.../.../...)”);
c) In case of termination
of the rights over the adjacent land parcel, on the cadastral register’s page
for the land parcel of the restricted use right transferor and transferee,
specify “Quyền đối với thửa đất liền kề đã đăng ký ngày .../.../... có thay đổi
... theo ... ngày .../.../...” (“Rights over the land parcel registered on
.../.../... are terminated ... (specify the change) according to ... (specify
title of the document on the change) dated .../.../...)”);
6. In the case of any
change to the restriction(s) on LURs or property attached to land, specify “Hạn
chế về ... đã thay đổi (“have been changed") ... (specify the change)
theo hồ sơ số (“according the dossier No.”) ... (specify the registration
dossier number)”).
7. Where members sharing
LURs of a household or individuals currently using land establish a sole
proprietorship and put LURs into enterprise’s business operation; where a land
user or owner of property attached to the land is entitled to convert model of
the organization; where an organization is fully divided, partially divided,
consolidated or merged without subdividing the land parcel and changes are to
be confirmed in the Certificate, specify “Người sử dụng đất (hoặc chủ sở hữu
tài sản gắn liền với đất) thay đổi từ … thành … do … theo hồ sơ số
…” (“The land user (or owner of the property attached to land) is changed from
… to …. (specify name and document on identity or juridical person before
and after conversion) by … (specify the method of establishment or conversion
of enterprise type, etc.) according to the dossier No. … (specify the
registration dossier number)”).
8. Where the entire land
parcel area changes due to natural erosion, specify “Sạt lở tự nhiên cả thửa đất
số ..., tờ bản đồ số ... theo hồ sơ số ... (“Natural erosion of the entire land
parcel No. ..., map sheet No. ... according to the dossier No.”) ... (specify
the registration dossier number)”).
In the case of natural
erosion of part of the land parcel, specify “Sạt lở tự nhiên ... m2
theo hồ sơ số ... ” (“Natural erosion ... m2 according to the
dossier No.”) .... (specify the registration dossier number)”).
9. In case of change of
information about the property attached to land registered, specify “... đã
thay đổi ... theo hồ sơ số ...” (“... (specify name of the property changed)”
has been changed in terms of ... (specify the content before and after the
change) according to the dossier No. ... (specify the registration dossier
number)”).
In case of registration
of the property attached to land with respect to the land parcel granted the
Certificate, specify “Chứng nhận quyền sở hữu ... theo hồ sơ số ...”
(“Certifying the ownership of ... (specify the property certified) according
to the dossier No. ... (specify the registration dossier number)”).
...
...
...
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Where LURs or ownership
of property attached to land of both wife and husband is now under the
ownership of the wife or the husband, specify “Thửa đất (hoặc thửa đất và tài sản
gắn liền với đất hoặc tài sản gắn liền với đất) thuộc quyền sử dụng (hoặc quyền
sở hữu) của “Bà” hoặc “Ông”, ..., ..., theo hồ sơ số ... (“Bà” (“Mrs.”) or
“Ông” (“Mr.”), ... (specify full name), ... (specify date of birth)
has use rights over (or acquires ownership of) the land parcel (or land parcel
and property attached to land or property attached to land, according to the
dossier No. ... (specify the registration dossier number)”).
11. Where the division of
LURs or property attached to land among members sharing LURs of a household or
a group of land users or owners of property attached to land results in any
change to the information on a land user or owner of property attached to land,
specify “Thông tin về người sử dụng đất có thay đổi: … theo hồ sơ số ...”
(“Information about the land user to be changed … (specify information
before and after the change) according to the dossier No. ... (specify
the registration dossier number)”).
12. In case of
disposition of LURs or property attached to land according to the result of
successful resolution of a land dispute through mediation; result of settlement
of land-related complaint or denunciation; result of settlement of contract for
mortgage of LURs or property attached to land as agreed and registered as
prescribed by law; document on recognition of result of auction of LURs or
property attached to land at the request of the land user or owner of property
attached to land or a People’s Court’s decision or judgment enforcement
authority’s decision on judgment enforcement already enforced or award of the
Vietnam’s commercial arbitration center on the settlement of the dispute
between parties that arise from commercial activities related to land, specify
“…nhận chuyển quyền theo ... theo hồ sơ số ...” (“… (Specify name and
information of the receiver) receives LURs through disposition according to
... (specify the bases such as agreement under the contract for mortgage for
debt settlement; decision on resolution of land dispute, etc.) according to the
dossier No. ... (specify the registration dossier number)”).
13. Where there is a
change in the rights to use land for construction of a surface structure
serving the operation or use of a subsurface structure or in the ownership of a
subsurface structure, specify “Thay đổi về quyền sử dụng đất xây dựng công
trình trên mặt đất: ... theo hồ sơ số ...” (“Change to the rights to use land
for construction of surface structure ... (specify the content before and after
change) according to the dossier No. ... (specify the registration dossier
number)”).
14. In case of sale of
property or transfer or conveyance of LURs or property attached to land being
public property according to regulations of law on management and use of public
property, specify “…theo … theo hồ sơ số ...” (specify name and information
of the receiver and method of purchase or receipt) … pursuant to (specify
title, number and date of and authority issuing the document permitting the
sale or transfer; public property sale contract) … according to the
dossier No. ... (specify the registration dossier number)”).
15. In case of cancelling
land levy debts or registration tax debts, specify the type of financial
obligation eligible for debt cancellation; in case of partial cancellation of
debts, specify the amount cancelled, document evidencing the payment (title and
number of, date of signing the document evidencing the payment).
Where the land user has
full paid the deferred amount, specify the type of financial obligation
fulfilled; amount paid; document evidencing the payment (title and number
of, date of signing the document evidencing the payment).
For example: “Đã nộp
xong tiền sử dụng đất ghi nợ, số tiền nộp: 200.000.000 đồng (Hai trăm triệu đồng),
theo Giấy nộp tiền số 006523 ngày 28/10/2022” (“The deferred land levy
completely paid, amount paid: 200,000,000 VND (Two hundred million dong),
according to Payment Receipt No. 006523 dated October 28, 2022”).
16. Where the area of
residential land changes due to re-determination of the residential land area
in accordance with clause 6 Article 141 of the Land Law, specify “Diện tích đất
ở thay đổi từ … thành …; diện tích đất ... thay đổi từ … thành …, theo hồ
sơ số …” (“Area of residential land has been changed from … (specify
information before change) to … (specify the change); area of... (specify
area of remaining types of land of the land parcel after re-determination of
the area of residential land) is changed from … (specify information
before change) to … (specify the change) according to the dossier
No. ... (specify the registration dossier number)”).
...
...
...
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17. In the case of land
repurposing, specify information as follows:
a) In case of repurposing
of the entire land parcel, specify “Chuyển mục đích sử dụng từ đất … thành đất
…; nguồn gốc sử dụng đất chuyển thành …, thời hạn sử dụng đến … theo hồ sơ số
…” (“Repurposing from … into … (specify the type of land before and after
repurposing); changing land use origin to … (specify the land use origin
after repurposing), land use term lasting until … (specify the term
after repurposing) according to the dossier No. ... (specify the
registration dossier number)”).
b) In case of repurposing
of part of the land parcel resulting in parcel subdivision, specify “Thửa đất
đã tách thành các thửa …, chuyển mục đích sử dụng thửa đất số … diện tích … m2
thành đất …, theo hồ sơ số … (ghi mã hồ sơ thủ tục đăng ký)” (“Land
parcel subdivided into … (specify number of newly formed parcels), land
parcel No. … with an area of … m2 (specify the number and
area of land parcel repurposed) repurposed into … (specify the
type of land after repurposing), according to the dossier No. ... (specify
the registration dossier number)”).
On the cadastral
register’s page for the land parcel newly formed without being repurposed,
specify “Được tách từ thửa đất số … theo hồ sơ số …” (“Subdivided from the land
parcel No. … (specify the number of land parcel before subdivision)
according to the dossier No. ... (specify the registration dossier number)”).
On the cadastral
register’s page for the land parcel newly formed and repurposed, specify “Tách
từ thửa số …, chuyển mục đích từ đất … thành đất … theo hồ sơ số …”
(“Subdivided from the land parcel No. … (specify the number of land parcel
before subdivision), repurposed from … (specify the type of land before
repurposing) into … (specify the type of land after repurposing) according
to the dossier No. ... (specify the registration dossier number)”);
c) In case of repurposing
of an area of the land parcel with residential land and other type of land of
the same land parcel without parcel subdivision as prescribed, specify “Chuyển
mục đích sử dụng … m2 từ đất … thành … theo Quyết định số …, ngày
…/…/… hoặc theo văn bản ngày …/…/….; nguồn gốc sử dụng đất chuyển thành … ; thời
hạn sử dụng đất: … theo hồ sơ số…” (“Repurposing … m2 of … (specify
the type of land before repurposing) into … (specify the type of land
after repurposing) according to the Decision No. …, dated …/…/… (in
case of obtaining permission for repurposing) or the document dated …/…/… (in
case of registering land repurposing without having to obtain permission);
changing land use origin to … (specify the origin after repurposing); land
use term: according to the dossier No. ... (specify the registration dossier
number)”).
For example: “Chuyển mục
đích sử dụng 100m2 từ đất trồng cây hằng năm thành đất ở theo Quyết
định số 689/QD-UBND ngày 29/10/2025 của Ủy ban nhân dân xã X; nguồn gốc sử dụng
đất chuyển thành giao đất có thu tiền sử dụng đất” (“Repurposing 100 m2
of perennial cropland into residential land according to the Decision No.
689/QD-UBND dated 29/10/2025 of People's Committee of X commune; changing land
use origin to allocation of land with land levy payment”); thời hạn sử dụng:
Lâu dài, theo hồ sơ số… (“land use term: Permanent, according to the dossier
No. …”).
18. In case of land
parcel consolidation, specify “Hợp các thửa đất số … (ghi số hiệu các thửa đất)
thành thửa đất số … theo hồ sơ số …” (“Consolidating land parcels No. …
(specify number of each land parcel) into a land parcel No. … (specify
number of the new parcel) according to the dossier No. ... (specify the
registration dossier number)”). On the cadastral register’s page for the
new parcel, specify “Hợp từ các thửa đất số …theo hồ sơ số …” (“Consolidated
from the land parcels No. … (specify the number of old land parcels consolidated
into the new parcel) according to the dossier No. ... (specify the
registration dossier number)”).
In the case of parcel
subdivision, specify “Tách thành các thửa đất số …theo hồ sơ số …” (“Subdivided
from the land parcels No. … (specify number of each land parcel subdivided
from old parcels) according to the dossier No. ... (specify the
registration dossier number)”). On the cadastral register’s page for the
newly subdivided parcel, specify “Tách từ thửa đất số … theo hồ sơ số …”
(“Subdivided from the land parcel No. … (specify the number of land parcel
before subdivision) according to the dossier No. ... (specify the
registration dossier number)”).
...
...
...
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19. In the case of
replacement of the Certificate, specify “Cấp đổi từ GCN cũ số ..., số vào sổ
... theo hồ sơ số ...” (“Replaced from the old Certificate No. ... (specify
the issuance number and registration number of the old Certificate), registration
number No. ... according to the dossier No. ... (specify the registration
dossier number)”).
20. Where the re-surveying
results in a change to the number and area of a land parcel, specify “…thay đổi
từ thành … do đo đạc lại ngày … theo hồ sơ số …” (“ … (specify the
type of information to be changed) is changed from … (specify the
information before change) to … (specify information to be changed) due
to the re-surveying carried out on … according to the dossier No. ... (specify
the registration dossier number)”).
For example: In case
the re-surveying changes the parcel from No. 30 to No. 115, the area of the
parcel from 600m2 to 650m2, specify “Số hiệu thửa đất
thay đổi từ số thửa 30 tờ bản đồ số 1 thành số thửa 115 tờ bản đồ số 2; diện
tích thay đổi từ 600m2 thành 650m2 do đo đạc lại ngày 01 tháng 10 năm 2023,
theo hồ sơ số ...” (“The number of the land parcel is changed from No. 30 on
the map sheet No. 1 to No. 115 on the map sheet No. 2; the area is changed from
600m2 to 650m2 due to the re-surveying carried out on
October 01, 2023 according to the dossier No. ... (specify the registration
dossier number)”).
21. In case of renaming
an administrative division or adjusting an administrative boundary under the
competent state agency’s decision, specify “Đổi tên … thành ... ” “… (specify
name of the administrative division before change) is renamed ... (specify new
name of the administrative division)”).
For example: In case X
commune is renamed Y commune, specify “Thay đổi tên xã X thành xã Y” (“ X
commune is renamed Y commune”).
22. In case of
invalidating the registration result, specify “Hủy kết quả đăng ký theo … ngày .../…/…”
(“Invalidation of registration result according to … (specify name of the
competent authority’s document as prescribed) dated .../…/…”).
23. In the case of
re-issuing the lost Certificate, specify information as follows:
Upon re-issuance of the
Certificate, specify “Cấp lại GCN do mất GCN số ..., số vào sổ ... theo hồ sơ số
...” (“Re-issuing the Certificate due to the loss of the Certificate No. ... (specify
the issuance number and registration number of the lost Certificate),
registration number No. ... according to the dossier No. ... (specify the
registration dossier number)”).
24. In case of
registering mortgage of LURs or property attached to land, specify “Thế chấp bằng
... tại ... theo hồ sơ số ... (ghi mã hồ sơ thủ tục đăng ký)”
(“Mortgaging ... (specify name of the collateral being LURs or property
attached to land or both LURs and property attached to land or off-the-plan
property attached to land) at ... (specify the name and information of
the mortgagee) according to the dossier No. ... (specify the
registration dossier code)”).
...
...
...
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In case of de-registration
of mortgage of LURs or property attached to land, specify “Xoá nội dung đăng ký
thế chấp ngày .../.../... theo hồ sơ số ...”) (“De-registering the mortgage
carried out on .../.../... according to the dossier No. ... (specify the
registration dossier code)”).
25. Where the owner of
the project on construction of an apartment building or construction working
which is not a residential house for sale or a combination of for sale and for rent
or a real estate project owner that has been granted a Certificate of LURs
registers changes due to the transfer of the first apartment, first
construction work, first construction work item or part of the first
construction work item, resulting in the formation of a shared land parcel,
specify the following in the cadastral register’s page for the project owner:
“Thửa đất có ... m2 đã chuyển sang hình thức sử dụng chung” (“The
land parcel that has ... m2 (specify the area over which the use
rights are shared by property owners as prescribed by law) has been
switched to the form of common use”) or specify “Thửa đất chuyển sang hình thức
sử dụng chung” (“The land parcel has been switched to the form of common
use") if the entire area granted the Certificate is jointly used, theo hồ
sơ số ... (“according to the dossier No. ... (specify the registration
dossier code)); update information about the project owner as follows:
“Cùng với các chủ sở hữu căn hộ chung cư được thể hiện chi tiết tại phần đăng
ký căn hộ chung cư theo hồ sơ số ... ” (“Together with apartment owners, as
elaborated in the apartment registration section according to the dossier No.
... (specify the registration dossier code)”).
Where the project owner
has sold all property attached to land, information about the project owner
shall be updated as follows: “Của các chủ sở hữu căn hộ chung cư (hoặc các chủ
sở hữu tài sản gắn liền với đất) được thể hiện chi tiết tại phần đăng ký căn hộ
chung cư (hoặc tài sản gắn liền với đất) theo hồ sơ số ... (ghi mã hồ sơ thủ tục
đăng ký)” (“Of apartment owners (or owners of property attached to land), as
elaborated in the apartment (or property attached to land) registration section
according to the dossier No. ... (specify the registration dossier code)”).
Where the investor has
been issued with a common Certificate for property attached to land, each time
a change is registered due to the sale of property attached to land, specify
“Đã bán ... theo hồ sơ số ... (“ ... (specify the property sold) has
been sold according to the dossier No. ... (specify the registration
dossier number)”).
26. In case of extension
or change of land use term, specify “Gia hạn sử dụng đất (hoặc điều chỉnh thời
hạn sử dụng đất) đến ngày .../.../..., theo Quyết định số ... ngày .../.../...,
theo hồ sơ số ... ” (“Extending (or changing) land use term until .../.../...
pursuant to the Decision No. ... dated .../.../... (if the Decision is
available), according to the dossier No. ... (specify the registration dossier
number)”).
In case of extension of
period of housing ownership of a foreign organization or foreign individual in
accordance with the housing law, specify “Gia hạn thời hạn sở hữu nhà ở đến
ngày .../.../..., theo văn bản số... ngày .../.../... theo hồ sơ số ... ”
(“Extending period of housing ownership until .../.../... pursuant to the
document No. ... dated .../.../..., according to the dossier No. ... (specify
the registration dossier number)”).
27. Where the form of
land use is changed, specify “Chuyển hình thức sử dụng từ ... sang ... từ ngày
... /.../... theo hồ sơ số” (“Changing the form of use from ... to ... (specify
the form of use before and after the change) as of .../.../... according to
the dossier No. ... (specify the registration dossier number)”).
28. In the case of
correcting the Certificate due to incorrect information on the issued
Certificate, “... , được đính chính lại là ... theo hồ sơ số ...” (“... (specify
the incorrect information) is now corrected as follows: ... (specify the
correction) according to the dossier No. ... (specify the registration
dossier number)”).
29. In case of land
expropriation, specify “Nhà nước thu hồi đất theo hồ sơ số ... ” (“The State
expropriates land according to the dossier No. ... (specify the registration
dossier number)”).
...
...
...
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30. Where a land user
donates an area of the land parcel already granted a Certificate to the State
or to a residential community or for the construction of road or gratitude
house, charity house or great unity house attached to land in accordance with
the law, specify “Đã tặng cho ... m2 để làm ... theo ..., diện tích
còn lại là ... m2, theo hồ sơ số …” (“ ... m² has been donated to
... (specify the purpose of the donation to the State or the residential
community) pursuant to ... (specify the title and signing date of the
document on land donation); the remaining area is ... m², according to the
dossier No. ... (specify the registration dossier number)”).
Where a land user donates
the land area in whole, specify “Đã tặng cho toàn bộ thửa đất để làm ... theo
... theo hồ sơ số …” (“The entire land parcel has been donated to ... (specify
the purpose of the donation to the State or the residential community) pursuant
to ... (specify the title and signing date of the document on land donation)
according to the dossier No. ... (specify the registration dossier number)”).
Article
14. QR code of the Certificate
1. A QR code printed on
the Certificate is used to store and display detailed information of the
Certificate and information for managing the QR code.
2. Validity of the
information retrieved from the QR code shall be same as that of information on
the Certificate and such information must be consistent with the information in
the land database or with the information recorded in the cadastral register
regarding areas where the land database has not yet been established.
3. The application of QR
code on the Certificate must comply with QR code 2005 bar code symbology
specification in accordance with TCVN 7322:2009 (ISO/IEC 18004:2006).
4. A QR code of the Certificate
shall be created and printed using the same land database management
application system of a locality and shall be integrated into the national land
database.
5. The size of a QR code
printed on the Certificate is 2.0 cm x 2.0 cm. The QR code shall be displayed
at the top right corner of page 1 of the Certificate of LURs and ownership of
property attached to land in case the Certificate of LURs and ownership of
property attached to land is printed for the first time; in case there is any
change to information after the Certificate has been issued, the QR code shall
be displayed at the right corner of the “Changes and Legal Bases” column in
section 6 on page 2 of the Certificate.
Article
15. Code of the Certificate of LURs and ownership of property attached to land
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2. The Certificate Code
shall be displayed at the top right corner, immediately below the QR code on
page 1 of the Certificate of LURs and ownership of property attached to land.
It consists of a set of 12 (twelve) alphanumeric characters presented according
to clauses 3, 4, and 5 of this Article.
3. The first two (02)
characters of the Certificate Code shall indicate the authority to issue the
Certificate of LURs and ownership of property attached to land. To be specific:
a) Where a provincial
land authority issues the Certificate of LURs and ownership of property
attached to land for the first time, specify: “T1”;
b) Where a Land
Registration Office issues the Certificate of LURs and ownership of property
attached to land to a foreign organization or foreign individual upon following
procedures for registration of changes to land or property attached to land,
specify “T2”;
b) Where a Land
Registration Office issues the Certificate of LURs and ownership of property
attached to land to an individual, person of Vietnamese origin residing
overseas or residential community upon following procedures for registration of
changes to land or property attached to land, specify “T3”;
d) Where the Chairperson
of the commune-level People’s Committee issues the Certificate of LURs and
ownership of property attached to land for the first time, specify: “X1”;
dd) Where a branch of the
Land Registration Office issues the Certificate of LURs and ownership of
property attached to land to an individual, person of Vietnamese origin
residing overseas or residential community upon following procedures for
registration of changes to land or property attached to land, specify “X2”.
4. The next two (02)
characters of the Certificate Code shall indicate the code of the
provincial-level administrative division of the authority issuing the
Certificate of LURs and ownership of property attached to land. The code
structure is determined according to the List and codes of Vietnam’s
administrative divisions as prescribed by the Government.
5. The next eight (08)
characters of the Certificate Code shall indicate the serial number of the
Certificate Code within a province or central-affiliated city and shall be
automatically generated by the software of the National Land Information
System, starting from 00000001.
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T
1
01
00000001
6. The agency exercising
the functions of advising and assisting the Minister of Agriculture and
Environment to perform state management of cadastral record preparation and adjustment,
land registration, and issuance of Certificates shall perform centralized and
uniform management of Certificate Codes nationwide.
Section
2. MAKING OF CADASTRAL RECORDS
Article
16. Making of cadastral maps and land parcel registration forms
1. The making of
cadastral maps and land parcel registration forms shall comply with regulations
on cadastral surveying and mapping.
2. A cadastral map is
made in order to serve the land registration and Certificate issuance, and to
satisfy other requirements for state management of land.
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3. The cadastral map or
land parcel registration form is made in digital form and stored in the land
database for use in land management at all levels; may be printed on paper for
use in satisfaction of requirements for state management of land and in
provision of land information in accordance with regulations.
Article
17. Making of cadastral registers
1. A cadastral register
is made for each commune-level administrative division; contains results of
registration of land and property attached to land by each land parcel and
linear geographic feature. The information about each land parcel is specified
on a separate page of the register.
2. For a land parcel with
an apartment building or other construction work of a real estate project, in
addition to the information on the land parcel and the apartment building or
other construction work of the real estate project as prescribed in clause 1 of
this Article, the register shall also contain result of registration of each
apartment with each apartment specified in a separate page of the register.
3. The cadastral register
is prepared in digital form according to Form No. 01/DK in Appendix No. 06 to
this Circular and is approved by the Director of the Land Registration Office
or the Director of its Branch using an electronic signature in accordance with
regulations.
Article
18. Copies of Certificates
1. A copy of a
Certificate shall be either copied or scanned from the original Certificate
before being issued to a land user.
2. If a cadastral record
is prepared before the effective date of this Circular but the original of the
issued Certificate cannot be scanned, the copy of the issued Certificate
archived in the course of building the land database or the original of the
Certificate issued upon registering changes to land or property on land shall
be scanned, including:
a) Certificate of LURs
(white version) signed by the competent authority for archiving in accordance
with Decision No. 24/2004/QD-BTNMT dated November 01, 2004 and Decision No.
08/2006/QD-BTNMT dated July 21, 2006 of the Minister of Natural Resources and
Environment promulgating regulations on Certificates of LURs;
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c) Certificate of LURs,
ownership of house and other property attached to land copied for archiving in
accordance with Circular No. 17/2009/TT-BTNMT dated October 21, 2009 of the
Ministry of Natural Resources and Environment providing for Certificates of
LURs, ownership of house and other property attached to land and Circular No.
23/2014/TT-BTNMT dated May 19, 2014 of the Minister of Natural Resources and
Environment providing for Certificates of LURs, ownership of house and other
property attached to land;
d) Certificate of LURs,
Certificates of house ownership and residential LURs, Certificate of house
ownership, Certificate of construction work ownership submitted by the land
user when following procedures for registering changes;
dd) Copy of Certificate
of LURs, Certificates of ownership of house and residential LURs, Certificate
of house ownership, Certificate of construction work ownership.
Article
19. Archiving of dossiers on registration and Certificate issuance
1. A dossier to be
archived when following procedures for registration or Certificate issuance
comprises:
a) Documents submitted by
land users and owners of property attached to land upon following procedures
for registration or Certificate issuance;
b) Documents prepared by
competent authorities in the course of handling procedures for registration or
Certificate issuance;
c) Revoked certificates.
After revoking a
Certificate, the Land Registration Office shall append the “Đã thu hồi”
(“Revoked”) stamp to the issued Certificate for archiving.
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For initial registration
of land, if the land user applies for a single Certificate for multiple
agricultural land parcels, a single dossier shall be prepared for those land
parcels.
For registration of land
for multiple land parcels without the issuance of a Certificate, a single
dossier shall be prepared for those land parcels.
For the registration of a
change involving the subdivision of a land parcel to form new parcels, a
separate dossier shall be prepared for each newly created parcel.
For the registration of a
change involving the consolidation of land parcels, a dossier shall be prepared
for the newly consolidated parcel based on the merger of the dossiers on the
parcels prior to consolidation.
3. For any locality that
has initiated land registration by electronic means, the dossier specified in
clause 1 of this Article shall be stored in the land database.
Where the locality has
not yet received of any dossier on land registration by electronic means, the
dossier specified in clause 1 of this Article shall be digitized and stored in
the land database.
4. The code for change
registration procedure used for retrieval of a change registration dossier is
represented by 03 sets of numerical codes placed consecutively and separated by
a “period” in the format (ST.MB.TB), in which:
a) ST is the serial
number of the dossier specified in clause 2 of this Article;
b) MB is the code of the
type of change, represented by the symbol prescribed in Appendix No. 05 to this
Circular;
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Article
20. Registers of Certificates of LURs and ownership of property attached to
land
Registers of Certificates
of LURs and ownership of property attached to land (hereinafter referred to as
“Certificate register”) are drawn up to monitor and manage the issuance of
Certificates as follows:
1. Each land authority
shall draw up and manage Certificate registers in cases of initial issuance of
Certificates.
2. Each Land Registration
Office shall draw up and manage Certificate registers with respect to land
users and owners of property attached to land under its authority to issue
Certificates.
3. A Certificate register
shall be drawn up using the Form No. 02/DK in the Appendix 06 to this Circular.
Section
3. ADJUSTMENT AND UPDATING OF CADASTRAL RECORDS
Article
21. Cadastral documents and records to which changes corrections and changes
must be made and bases for correction and updating
Cadastral documents and
records to which changes corrections and changes must be made and bases for
correction and updating in cases of changes are specified below:
No.
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Document to be corrected/updated
Basis for correction/updating
1
Initial registration of
LURs and ownership of property attached to land
- Cadastral map and
land parcel registration form;
- Cadastral record.
- Dossier on initial
registration of land examined at all levels;
- Dossier on land
allocation or land lease; auctioning of LURs.
2
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- Cadastral map and
land parcel registration form;
- Cadastral record.
- Dossier on initial
registration of land examined at all levels;
- Dossier on allocation
of land for management.
3
Registration of
changes, except cases specified in points 4, 5, 6 and 9 of this Table
- Cadastral map and
land parcel registration form;
- Cadastral record.
- Issued Certificate;
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4
Registration of lease
or sublease of LURs and ownership of property attached to land under projects
on construction and commercial operation of infrastructure
Cadastral record.
Dossier on registration
of lease or sublease examined as meeting all regulatory requirements.
5
Establishment, change
or termination of rights over adjacent land parcels
Cadastral record.
- Dossier on establishment,
change or termination of rights over adjacent land parcels;
- Issued Certificate.
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Registration of
mortgage, de-registration of mortgage or registration of changes to
information about mortgage of LURs and ownership of property attached to land
Cadastral record.
- Issued Certificate;
- Dossier on
registration of mortgage, de-registration of mortgage or registration of
changes to information about mortgage.
7
Re-issuance and
replacement of Certificates (except the specified in point 8 of this Table)
Cadastral record.
- Issued Certificate;
- Dossier on
re-issuance and replacement of Certificates.
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Re-issuance of
Certificates due to cadastral surveying and mapping, cadastral measurement
extraction, land consolidation or parcel exchange
- Cadastral record;
- Cadastral map and
land parcel registration form.
- Issued Certificate;
- Dossier on
replacement of Certificates.
9
Land expropriation by
the State
- Cadastral map and
land parcel registration form;
- Cadastral record.
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- Dossier on land
expropriation.
10
Correction of contents
of Certificates
Cadastral record.
- Issued Certificate;
- Minutes concluding
the error and causes of the error.
11
Revocation and invalidation
of the issued Certificate (except the case of land expropriation by the
State)
- Land parcel
registration form;
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- Issued Certificate
(if any);
- Decision on
revocation of the issued Certificate, decision on invalidation of the issued
Certificate;
- Documents required
for implementation of procedures for Certificate revocation.
12
Change of land type
without registering change as required
Cadastral map and land
parcel registration form.
Document on imposition of
penalties for administrative violations in the field of land.
13
Change of land parcel
information due to cadastral surveying and mapping without Certificate
replacement by the land user
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Accepted cadastral map
and land parcel registration form.
14
Changes related to
LURs, ownership of property attached to land or rights to be allocated land
for management discovered by commune-level People's Committee
Cadastral record.
- Document on
imposition of penalties for administrative violations in the field of land;
- Other documents on
changes related to LURs, ownership of property attached to land or rights to
be allocated land for management discovered by commune-level People's
Committee in comparison with registered information.
Article
22. Sequence and time of making corrections and updating changes to cadastral
records
1. In cases of regular
registration of land or property attached to land, including both initial land registration
and change registration, a cadastral record shall be corrected and updated as
follows:
a) In a locality where
the land database has been established, the digital cadastral record shall be
corrected or updated in association with the implementation of registration
procedures according to the following sequence:
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- Update the result of
correction of cadastral map or piece of cadastral map measurement extract of
the land parcel and land parcel registration form in case cadastral surveying
is required;
- Update the result of
dossier examination after completion of the examination under authority;
- Update information on
the fulfillment of financial obligations by the land user after receiving
documents evidencing the payment of such financial obligations or a document
from a competent authority regarding the deferral, exemption or reduction of
financial obligations in accordance with regulations;
- Scan and enter
supplementary information into the cadastral record regarding the issued or
modified Certificate; in cases where initial registration of land or property
attached to land is carried out and there is no need or it is ineligible or it
is not required to be issued with the Certificate, enter supplementary
information in accordance with regulations in the case the Certificate is not
issued;
- Inspect the correction
or updating; enter the corrections or changes to the cadastral register,
approve and sign the prepared or corrected cadastral register;
b) In a locality where
the land database has not yet been established, the cadastral record shall be
corrected or updated as follows:
- In the case of initial
registration or initial issuance of a Certificate or registration of changes,
correct and update the cadastral record and make a copy of the Certificate for
archiving before issuing it to the applicant;
- Where initial
registration of land is carried out but it is ineligible or there is no need to
be issued with the Certificate, correct and update the cadastral record after
receiving the dossier transferred from the competent authority;
- In the case of
registration for land allocated by the State for management, correct and update
the cadastral record after completing the dossier examination under the
authority or after receiving the dossier transferred from the competent
authority.
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a) Correct the cadastral
map or piece of cadastral map measurement extract of the land parcel and
correct the land parcel registration form in the case of partial expropriation
of land according to the area of land actually transferred;
b) Confirm the
expropriation in the issued Certificate for archiving; in the case of partial
expropriation of land, scan or copy the Certificate confirming the
expropriation for archiving;
c) Correct and update the
cadastral register. In the locality where a land database has been established,
verify the updated information; enter such information into the cadastral
register, approve and sign the corrected cadastral register’s page.
3. In the case of land
allocation or land lease (even through a LURs auction or bidding for investment
project using land), correct and update the cadastral record after land has
been actually transferred according to the following sequence:
a) Examine and correct
the cadastral map or piece of cadastral map measurement extract of the land
parcel and the land parcel registration form to make them consistent with those
for the land actually transferred;
b) Update registration
information from the completed land allocation or lease dossier to the
cadastral register;
c) Scan or copy and enter
supplementary information into the cadastral record regarding the signed
Certificate for archiving before issuance to the applicant;
d) Check the updated
information, enter such information into the cadastral register, approve and
sign the prepared cadastral register's page in the locality where the land
database has been established.
4. In the of re-issuance
of a Certificate due to loss, correct and update the cadastral record in
association with the implementation of procedures according to the following
sequence:
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b) Scan or copy and enter
supplementary information into the cadastral record regarding the decision to
invalidate the lost Certificate and re-issue the Certificate before issuing it
to the applicant;
c) Check the updated
information, enter such information into the cadastral register, approve and
sign the corrected cadastral register's page in the locality where the land
database has been established.
5. In the case of
replacement of a Certificate or correction of an issued Certificate, correct
and update the cadastral record as follows:
a) In a locality where
the land database has been established, correct and update the cadastral record
in association with the implementation of registration procedures according to
the following sequence:
- Enter information about
the Certificate replacement or correction of the issued Certificate; scan the
issued Certificate after receiving a complete and consistent dossier according
to regulations if it has not been scanned;
- Enter the result of
dossier examination after completion of the examination under authority;
- Scan and enter
supplementary information on the replaced or corrected Certificate before
issuing it to the applicant;
- Check the updated
information, enter such information into the cadastral register, approve and
sign the prepared cadastral register’s page;
b) In a locality where a
land database has not been established, perform the tasks specified in point a
of this clause after the competent authority has signed the replaced or
corrected Certificate before issuing it to the applicant.
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Article
23. Management of cadastral records
1. Management of digital
cadastral records:
a) Every Land
Registration Office affiliated to a Department of Agriculture and Environment
shall manage digital cadastral records of the province or central-affiliated
city;
b) Where a commune, ward
or special zone has established its land database which is yet to be connected
to the land database of the province or central-affiliated city, the branch of
the Land Registration Office shall be manage digital cadastral records of such
commune, ward or special zone.
2. Management of physical
cadastral records:
a) Every Land
Registration Office affiliated to a Department of Agriculture and Environment
shall manage the following documents:
- Dossiers on
registration of land and property attached to land of entities under its
authority to receive and process dossiers, and dossiers transferred from the
agencies competent to handle the procedures for registration and issuance of
Certificates;
- Cadastral maps, pieces
of cadastral map measurement extracts, other maps and surveying documents which
are being used for registration and Certificate issuance;
- Cadastral registers
currently in use and prepared for registrants under its authority;
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b) Every branch of Land
Registration Office shall manage the following documents:
- Dossiers on
registration of land and property attached to land of entities under its
authority to receive and process dossiers, and dossiers transferred from the
agencies competent to handle the procedures for registration and issuance of
Certificates;
- Cadastral maps, pieces
of cadastral map measurement extracts, other maps and surveying documents which
are being used for registration and Certificate issuance;
- Cadastral registers
currently in use and prepared for entities registering land and property
attached to land under its authority;
c) Each commune-level
People’s Committee (i.e. commune-level land authority) shall manage cadastral
maps, pieces of cadastral map measurement extracts, cadastral registers and
land parcel registration forms.
3. People’s Committees at
all levels shall facilitate the archiving and preservation of cadastral records
under their management.
Article
24. Preservation of cadastral records
1. Digital cadastral
records shall be managed and secured in conjunction with the management and
safety assurance of the land database in accordance with regulations on the
establishment of land database.
2. Physical cadastral
records and documents shall be preserved in accordance with the following
provisions:
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- Cadastral maps; pieces
of cadastral map measurement extracts of land parcels; other surveying
documents used for land registration;
- Copies of Certificates,
Certificate registers;
- Dossiers on land
registration and property attached to land, and related documents;
- Cadastral registers,
land parcel registration forms;
b) Dossiers on
registration of land or property attached to land as specified in clause 2 Article
19 of this Article, arranged and numbered in chronological order according to
their date of entry into cadastral registers included in dossiers on initial
registration; the ordinal number of a dossier consists of six (06) digits and
is assigned consecutively following the ordinal numbers of the dossiers
prepared before the effective date of this Circular.
3. Period of preservation
of cadastral records is prescribed as follows:
a) Permanent preservation,
for digital cadastral records and storage devices containing digital cadastral
records; physical documents already created, including cadastral surveying
documents, cadastral registers, land parcel registration forms, Certificate
registers, copies of Certificates; dossiers on registration of land or property
attached to land, except for the cases specified in point b of this clause;
b) 05-year preservation
period, for dossiers on land lease, sublease and registration of mortgage of
LURs and ownership of property attached to land of which lease, sublease or
mortgage has been de-registered; notifications of correction and updating of
cadastral records and other accompanying documents.
4. The management and
safety assurance of physical cadastral records and storage devices shall comply
with the provisions of the law on national archives.
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1. Confidentiality of
information in cadastral records shall be kept in accordance with the
provisions of the law on protection of state secrets, the law on information
archiving, the law on personal data protection, and the regulations on
information provision issued by the Government and the Minister of Agriculture
and Environment.
2. The collection,
storage, preservation, and provision of land-related information and data
classified as state secrets shall be carried out in accordance with the law on
state secrets.
Article
26. Handing over cadastral records
1. The handover of
cadastral records between units and between levels for use must be documented
in a written record.
2. Cadastral records that
have been prepared shall be handed over after inspection and acceptance in
accordance with regulations.
In cases where the
product is handed over by each stage or according to the project execution
schedule, the handover shall be carried out under a written agreement between
the project owner and the unit in charge of project execution.
3. Agencies presiding
over handover of cadastral records consist of:
a) Departments of
Agriculture and Environment, which preside over the handover of cadastral
records between cadastral record preparation consultancy units and Land
Registration Offices affiliated to Departments of Agriculture and Environment;
between branches of Land Registration Offices in cases of reassignment, merger
or adjustment of administrative boundaries;
b) Land Registration
Offices affiliated to Departments of Agriculture and Environment, which preside
over the handover of cadastral records to branches of Land Registration Offices
or between its branches; the handover of copies of cadastral records between
branches of Land Registration Office and commune-level People’s Committees; the
handover of cadastral records between commune-level administrative divisions
due to reassignment, merger, or adjustment of administrative boundaries.
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Article
27. Exploitation and use of cadastral records
The exploitation and use
of information from cadastral records shall be carried out adopting the methods
below:
1. Online via the
National Land Information Portal, National Public Service Portal, Public
Service Portal of the Ministry of Agriculture and Environment, provincial-level
Public Service Portal; via electronic messaging services or other services from
land database in accordance with law.
2. In person at cadastral
record archiving authorities as prescribed in this Circular.
3. Other methods
prescribed by law.
Article
28. Examination and supervision of cadastral records
1. Examination and
supervision of cadastral records mean the review and evaluation of the
preparation, correction, and updating of cadastral records as per regulations
of this Circular.
2. The examination and
supervision of cadastral records shall be conducted on an annual or ad hoc
basis at the request of competent authorities.
3. Each Department of
Agriculture and Environment shall examine and supervise the correction and
updating of cadastral records by the Land Registration Office.
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5. Examination and
supervision of cadastral records shall cover:
a) Compilation,
correction, updating and management of cadastral registers;
b) Consistency of
information in components of cadastral records;
c) Adequacy of
information about land parcels, linear geographic features, land users, owners
of property attached to land, property attached to land in accordance with this
Circular;
d) Making of cadastral
maps and land parcel registration forms, which shall comply with regulations on
cadastral surveying and mapping;
dd) Management, preservation
and archiving of cadastral registers.
Chapter
III
CERTIFICATES
OF LURS AND OWNERSHIP OF PROPERTY ATTACHED TO LAND
Section
1. FORM of CERTIFICATE OF LURS AND OWNERSHIP OF PROPERTY ATTACHED TO LAND
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1. The Certificate of
LURs and ownership of property attached to land consists of one (01) sheet with
two (02) pages, printed on a bronze-drum pattern background in lotus-pink color
with 210 mm x 297 mm in size. It contains the National Emblem, the National
Title, the phrase “Giấy chứng nhận quyền sử dụng đất, quyền sở hữu tài sản gắn
liền với đất” (“Certificate of LURs and ownership of property attached to
land”), the certificate issuance number (serial number) comprising 02
Vietnamese letters and 08 digits, the phrase “Thông tin chi tiết được thể hiện
tại mã QR” (“Detailed information is contained in the QR code”), the
certificate registration number, and notes for the certificate holder
(collectively referred to as the Certificate template).”
2. Form of Certificate of
LURs and ownership of property attached to land shall display the following
information:
a) Page 1:
National Emblem, National Title; the phrase “Giấy chứng nhận quyền sử dụng đất,
quyền sở hữu tài sản gắn liền với đất” (“Certificate of LURs and ownership of
property attached to land”) printed in red; a QR code; the certificate code;
section “1. Land user, owner of property attached to land:”; section “2.
Information on land parcel:”; section “3. Information on property attached to
land:”; place name, signing date and issuing authority; the Certificate
issuance number (serial number); and the phrase “Thông tin chi tiết được thể hiện
tại mã QR” (“Detailed information is contained in the QR code”);
b) Page 2: section “4.
Drawing of land parcel or property attached to land:”; section “5. Notes:”;
section “6. Changes after issuance of the Certificate:”; the Certificate
registration number; and notes for the Certificate holder;
c) Specific contents and
format presented on the Certificate of LURs and ownership of property attached
to land shall comply with Form No. 04/DK-GCN of Appendix No. 01 to this
Circular.
Article
30. Printing, issuance and management of use of templates of Certificates of
LURs and ownership of property attached to land
1. The agency exercising
the functions of advising and assisting the Minister of Agriculture and
Environment in state management of cadastral record preparation and adjustment,
land registration, and Certificate issuance shall:
a) Develop
anti-counterfeiting elements (security features) on template of the Certificate
of LURs and ownership of property attached to land; organize the printing and
issuance of the templates of Certificates of LURs and ownership of property
attached to land for Land Registration Offices under Departments of Agriculture
and Environment in localities;
b) Prepare, manage and
supervise the issuance of templates of Certificates of LURs and ownership of
property attached to land;
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d) Publish
on the web portal the issuance numbers of the lost Certificates template which
are no longer valid as notified by the Department of Agriculture and
Environment in accordance with point d clause 2 of this Article.
2. Each Department of
Agriculture and Environment shall:
a) Direct the preparation
and consolidation of the local plans for use of templates of Certificates of
LURs and ownership of property attached to land for submission to the agency
exercising the functions of advising and assisting the Minister of Agriculture
and Environment in state management of cadastral record preparation and
adjustment, land registration and Certificate issuance before October 31 each
year;
b) Inspect and provide
guidance on the management and use of templates of Certificates of LURs and
ownership of property attached to land;
c) Annually organize the
destruction of templates of Certificates of LURs and ownership of property
attached to land and printed or written Certificates which have been damaged in
accordance with the law on archives;
d) Notify issuance
numbers of templates of lost Certificates of Certificate of LURs and ownership
of property attached to land after receiving a report from the Land
Registration Office to the agency exercising the functions of advising and
assisting the Minister of Agriculture and Environment in state management of
cadastral record preparation and adjustment, land registration and Certificate
issuance, Department of Justice, Public Security of provinces and
central-affiliated cities and publish such on local web portals;
dd) Submit periodic
reports on the receipt, management and use of templates of Certificates of LURs
and ownership of property attached to land for submission to the agency
exercising the functions of advising and assisting the Minister of Agriculture
and Environment in state management of cadastral record preparation and
adjustment, land registration and certificate issuance before December 25 each
year.
3. Each Land Registration
Office under the Department of Agriculture and Environment shall:
a) Formulate a plan for
use of templates of Certificates of LURs and ownership of property attached to
land and send it to the Department of Agriculture and Environment before
October 20 each year;
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c) Frequently inspect the
management and use of templates of Certificates of LURs and ownership of
property attached to land, ensuring the consistency between the quantity
received and the quantity being monitored and managed;
d) Annually collate
templates of Certificates of LURs and ownership of property attached to land
and printed or written Certificates which have been damaged and send them to
the Department of Agriculture and Environment for destruction;
dd) If it is found that
any template of the Certificate of LURs and ownership of property attached to land
has been lost, report such loss to the Department of Agriculture and
Environment;
e) Submit a report on
receipt, management and use of templates of Certificates of LURs and ownership
of property attached to land for and send it to the Department of Agriculture
and Environment every 06 months before June 20 each year and on an annual basis
before December 12;
g) Submit a report of the
quantity of templates of Certificates of LURs and ownership of property
attached to land received, used and unused to the agency exercising the
functions of advising and assisting the Minister of Agriculture and Environment
in state management of cadastral record preparation and adjustment, land
registration and Certificate issuance before receiving Certificate templates.
4. Technical
specifications of the raw paper used for printing templates of Certificates of
LURs and ownership of property attached to land are specified under the form
provided in Appendix No. 02 to this Circular.
5. Contents and format of
the logbook for tracking of the issuance of templates of Certificates of LURs
and ownership of property attached to land; logbook for tracking of the
receipt, issuance and use of templates of Certificates of LURs and ownership of
property attached to land; report on receipt, management and use of templates
of Certificates of LURs and ownership of property attached to land are
specified under the form in the Appendix No. 01 to this Circular.
Section
2. PRESENTATION OF INFORMATION ON CERTIFICATES OF LURS AND OWNERSHIP OF PROPERTY
ATTACHED TO LAND
Article
31. Printing of Certificates of LURs and ownership of property attached to land
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In cases where a locality
has not yet developed a land database, information contained in the application
dossier for registration or issuance of Certificates shall be used to create
data to be entered into the land database management software to print Certificates
of LURs and ownership of property attached to land.
2. The presentation of
detailed information on Certificates of LURs and ownership of property attached
to land shall comply with the provisions set out in Articles 32, 33, 34, 35,
36, 37, 38, 39, 40 and 41 of this Circular.
3. The font, size, and
color of the letters presented on a Certificate of LURs and ownership of
property attached to land are as follows:
a) Numbers and titles of
sections and points shall be printed in ‘Times New Roman, Bold’ with a font
size of ‘13’; letters and numbers in points shall be printed in italics;
b) Sections 1, 2, 3, 4, 5
and 6 on the Certificate of LURs and ownership of property attached to land
shall be printed in ‘Times New Roman, Regular’ with a minimum font size of
‘12’; the name of the land user or owner of property attached to land in
Section 1 shall be printed in ‘Bold’ with a minimum font size of ‘13’;
c) The color of all
letters and numbers shown on the Certificate of LURs and ownership of property
attached to land is black.
Article
32. Information about land users and owners of property attached to land
1. For an individual not
specified in point b of this clause, specify “Ông” (“Mr.”) or “Bà” (“Mrs.”)),
full name and number of identity document.
For a foreign individual
or a person of Vietnamese origin residing overseas, specify “Ông” (“Mr.”) or
“Bà” (“Mrs.”)), full name, nationality and number of identity document.
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Where there is a spousal
agreement to write the name of the husband or the wife as the representative to
be named on the Certificate on the Certificate, specify “Bà” (“Mrs.”) or “Ông”
(“Mr.”), full name and number of identity document, and subsequently, “là đại
diện cho vợ và chồng” (“is the representative of the wife and the husband”).
3. For an organization,
specify its name as prescribed in point c clause 2 Article 12 of this Circular
and information about its document on juridical person as prescribed in points
c, d, dd, e and g clause 3 Article 12 of this Circular.
4. For a residential
community, the name of the community shall be specified.
5. In cases where the
Certificate is issued to each member of the group of land users or owners of
property attached to land, each Certificate shall record information about the
Certificate holder in accordance with clauses 1, 3 and 4 of this Article;
followed by the phrase: “Cùng sử dụng đất, cùng sở hữu tài sản gắn liền với đất
(hoặc Cùng sử dụng đất hoặc Cùng sở hữu tài sản gắn liền với đất) với người
khác” (“Jointly use land, jointly own property attached to the land (or Jointly
use land or Jointly own property attached to the land) with others.”). QR code
of the Certificate shall contain all information on persons who share LURs or
ownership of property attached to land.
In cases where the
Certificate is issued to the representative of the group of land users or
owners of property attached to land, each Certificate shall record information
about the representative in accordance with clauses 1, 3 and 4 of this Article,
followed by the phrase: “là đại diện cho những người cùng sử dụng đất” (“is the
representative of land users”) or “là đại diện cho những người cùng sở hữu tài
sản gắn liền với đất” (“is the representative of owners of property attached to
land”) or “là đại diện cho những người cùng sử dụng đất và cùng sở hữu tài sản
gắn liền với đất” (“is the representative of land users and owners of property
attached to land”). QR code of the Certificate shall contain all information on
persons who share LURs or ownership of property attached to land.
6. In case of issuing the
Certificate to members sharing LURs of a household that is using land, specify
full information about members as prescribed in clause 1 of this Article.
In cases where it is not
possible to write information about all members sharing LURs on the
Certificate, write information about one or more members, and then the phrase
“và các thành viên khác có chung quyền sử dụng đất của hộ được thể hiện tại mã
QR” (“and other members sharing LURs are contained in the QR code”). QR code of
the Certificate shall fully show information about persons sharing LURs.
In cases where members
agree to write name of a representative on the Certificate, enter information
about the representative as prescribed in clause 1 of this Article, and then
the phrase “là đại diện cho các thành viên có chung quyền sử dụng đất của hộ
gia đình” (“is the representative of members using LURs of the household”). QR
code of the Certificate shall fully show information about persons sharing
LURs.
7. Where the Certificate
is issued to an owner of property attached to land who does not have LURs,
specify information about the Certificate holder according to clauses 1, 2, 3,
4, and 5 of this Article.
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Where one Certificate is
issued to a representative of the heirs, the Certificate shall contain
information about the representative in accordance with clauses 1, 3 and 4 of
this Article, followed by the phrase: “là đại diện cho những người được thừa kế”
(“is the representative of the heirs”). QR code of the Certificate shall fully
show information about the heirs.
Article
33. Information about land parcels
The following information
on a land parcel in section 2 of a Certificate shall be presented as follows:
1. “Thửa đất số: …; tờ bản
đồ số: …” (“Land parcel No. …; map sheet No. …”) shall be written as specified
in clause 1 Article 8 of this Circular.
2. Information about area
shall be presented as specified in clause 2 Article 8 of this Circular.
3. Information about land
type shall be presented as specified in clause 3 Article 8 of this Circular.
4. Information about land
use term shall be presented as specified in clause 4 Article 8 of this
Circular.
5. Information about form
of land use shall be presented as specified in clause 5 Article 8 of this
Circular.
6. Information about
address shall be presented as specified in clause 6 Article 8 of this Circular.
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Article
34. Presentation of information about property attached to land
The following information
on property attached to land in section 3 of a Certificate shall be presented
as follows:
1. Information about
property’s name shall be presented as specified in clause 1 Article 10 of this
Circular.
2. Information about area
used shall be presented as specified in clause 2 Article 10 of this Circular.
3. Information about form
of ownership shall be presented as specified in clause 3 Article 10 of this
Circular.
For the property being an
apartment, information about items under common ownership beyond the apartment
shall be presented as specified in clause 3 Article 10 of this Circular and
presented in the QR code.
4. Information about
ownership period shall be presented as specified in clause 4 Article 10 of this
Circular.
5. Information about
address shall be presented as specified in clause 5 Article 10 of this
Circular; where the address of the property attached to land is identical to
the address of the land parcel, the address of the property shall not be
presented on the Certificate.
6. Where the property is
an apartment building or construction work but the Certificate is issued to
certain apartments or certain work items or certain areas of work items,
information about such property shall be presented as follows:
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The next line: present
“Thông tin chi tiết của các tài sản được thể hiện tại mã QR của Giấy chứng nhận”
(“Detailed information on the property is contained in the QR code of the
Certificate”);
b) Detailed information
on the property contained in the QR code of the Certificate shall be presented
according to the table below:
Work item/Property’s name
Construction area (m2)
Usable area (m2) or capacity
Form of ownership
Class of work
Period of ownership
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In case the property is
an apartment, information shall be presented according to the table below:
Property’s name
Construction area (m2)
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Form of ownership
Period of ownership
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Where:
- Work item, property’s
name: presented as prescribed in clause 1 Article 10 of this Circular;
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- Form of ownership: presented
as prescribed in clause 3 Article 10 of this Circular; if the property is under
both private ownership and common ownership, write “Sở hữu riêng” (“Private
ownership”), “Sở hữu chung” (“Common ownership”) on the consecutive subsequent
lines; at the same time, write the area under private ownership and the area
under common ownership on the corresponding lines in the columns “Construction
area”, “Floor area”, “Usable area or capacity”;
- Period of ownership:
presented as specified in clause 4 Article 10 of this Circular.
7. Where, at the time the
Certificate is issued, the land parcel has no property attached to land or
there is no request for certification of ownership of property attached to land
or the property attached to the land is ineligible for ownership certification
or the property attached to land is owned by another person, “-/-” shall be
entered in the field containing information about property attached to land.
8. Information prescribed
in clauses 1, 2, 3, 4, 5 and 6 of this Article and information about property
attached to land prescribed in Article 10 of this Circular shall be presented
in the QR code of the Certificate.
Article
35. Presentation of information on Certificates issued to multiple agricultural
land parcels
1. Information about a
Certificate holder shall be presented as specified in Article 32 of this
Circular.
2. Information on land
parcels shall be presented on page 1 and page 2 of the Certificate as follows:
a) Page 1 shall specify:
“a. Land parcel No.
… parcels (specify total number of land parcels);
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c. Address: … (specify
name of commune- and provincial-level administrative divisions)”;
b) Page 2 of the
Certificate shall specify information in section 4 as follows:
“4. Information about
land parcels”: specify information about land parcels as prescribed in clauses
1, 2, 3, 4, 5 and 6 Article 8 of this Circular; information about addresses of
land parcels: specify names of areas and fields according to the table below:
Map sheet No.
Land parcel No.
Area (m2)
Type of land
Use term
Form of use
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c) Information about land
use origin shall be contain in the QR code of the Certificate.
Article
36. Presentation of information on Certificates in case a land parcel includes
an area of land or an area of property attached to land of multiple persons,
and an area of land or an area of property attached to land of each person but
is not subdivided into separate land parcels
1. Where a person has
private use rights over an area of a land parcel or private ownership of an
area of property attached to land and has common use rights over another area
of a land parcel or common ownership of another area of property, the
Certificate issued to that person shall be presented as follows:
a) Information about the
Certificate holder shall be presented as specified in Article 32 of this
Circular.
QR code of the
Certificate shall show names of persons jointly using each area of the jointly
used land; names of persons jointly owning each area of the jointly owned
property attached to land. E.g. “Cùng sử dụng đất chung (diện tích 30m2)
với ông Nguyễn Văn B và bà Nguyễn Thị C; Cùng sử dụng đất chung (diện tích 30m2)
và cùng sở hữu chung Nhà kho (diện tích 20m2 sàn) với ông Nguyễn Văn
B và bà Nguyễn Thị C” (“Jointly using land (area of 30m2) with Mr.
Nguyễn Văn B and Ms. Nguyễn Thị C; Jointly using land (area of 30 m²) and
jointly owning the warehouse (floor area of 20m²) with Mr. Nguyễn Văn B and Ms.
Nguyễn Thị C”);
b) Information about land
parcel and property attached to land shall be presented as specified in Article
33 and Article 34 of this Circular, where:
- Area of land used:
present the total area of land over which the Certificate holder has private
and common use rights with others as prescribed in clause 5 Article 8 of this
Circular. Form of land use: present the area of privately used land on the
private use section and the area of jointly used land on the common use
section;
- Area of property
(including construction area, usable area): present the total area of property
of which the Certificate holder has private and common ownership with others.
Form of property ownership: present the form of private and common ownership
and corresponding area.
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“3. Information on
property on land: presented in the QR code of the Certificate”.
In the QR code of the
Certificate, information about the property shall be presented as follows:
Property’s name
Construction area (m2)
Usable area (m2)
Form of ownership
Class of work
Period of ownership
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2. Where a person has
common use rights over an area of a land parcel or common ownership of part of
property attached to land but does not have private land use rights or private ownership
of property attached to land, the Certificate issued to that person shall be
presented as per Articles 32, 33 and 34 of this Circular and the following
regulations:
a) Area of land used:
only present the area of land over which the Certificate holder has common use
rights with others in the form of common use;
b) Area of property
(including construction area, usable area): only present the area of property
of which the Certificate holder has private and common ownership with others in
the form of common ownership.
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1. Where the property
owner is a land user, information shall be presented on a Certificate as
follows:
a) Information about the
Certificate holder shall be presented as specified in clauses 1, 2, 3, 4, 5, 6
and 8 Article 32 of this Circular;
b) Information on land
parcels shall be presented as follows:
“a. Land parcel No.
… parcels (specify total number of land parcels);
b. Area: … (specify
total area of land parcels);
c. Address: … (specify
name of commune- and provincial-level administrative divisions).;
In the QR code of the
Certificate, information about land parcels shall be presented according to
clauses 1, 2, 3, 4, 5, 6 and 9 Article 8 of this Article and the table below:
Map sheet No.
Land parcel No.
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Type of land
Use term
Form of use
Land use origin
Address
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2. Where the property
owner has no LURs, information shall be presented as follows:
a) Information about
property owner shall be presented as specified in clause 7 Article 32 of this
Circular;
b) Information on land
parcels shall be presented as follows:
“a. Land parcel No.
… parcels (specify total number of land parcels);
b. Area: … (specify
total area of land parcels);
c. Address: … (specify
name of commune- and provincial-level administrative divisions)”.
In the QR code of the
Certificate, information about land parcels shall be presented according to
clauses 1, 2, 3, 4, 5 and 9 Article 8 of this Article and the table below:
Map sheet No.
Land parcel No.
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Type of land
Use term
Form of use
Land use origin
Address
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c) Information about
property attached to land shall be presented as specified in Article 34 of this
Circular.
Article
38. Certificate signing section and writing of registration number of
Certificate
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a) Write name of the
place of issue and date of signature;
b) Where the
Chairman/Chairwoman of the commune-level People’s Committee issues the
Certificate:
CHAIRMAN/CHAIRWOMAN
PEOPLE’S COMMITTEE OF …
(specify name of the commune-level administrative division)
Signature, seal of the People’s Committee, full name of
the signer;
c) Where the issuing authority
is the Department of Agriculture and Environment:
DEPARTMENT OF AGRICULTURE AND ENVIRONMENT OF: … (specify name of provincial-level administrative
division)
DIRECTOR
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D) Where a Land
Registration Office affiliated to the Department of Agriculture and Environment
issues the Certificate:
LAND REGISTRATION OFFICE OF … (specify name of the Land Registration Office)
DIRECTOR
Signature, seal of the Land
Registration Office and full name of the signer.
- Where a Deputy Director
of a Land Registration Office affiliated to the Department of Agriculture and
Environment signs the Certificate:
LAND REGISTRATION OFFICE OF … (specify name of the Land Registration Office)
PP. DIRECTOR
DEPUTY DIRECTOR
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dd) Where a Branch of the
Land Registration Office issues the Certificate:
BRANCH OF LAND REGISTRATION OFFICE OF … (specify name of the branch of Land Registration Office)
DIRECTOR
Signature, seal of the
Branch of Land Registration Office and full name of the signer.
- Where a Deputy Director
of the Branch of Land Registration Office issues the Certificate:
BRANCH OF LAND REGISTRATION OFFICE OF … (specify name of the Branch of Land Registration
Office)
PP. DIRECTOR
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Signature, seal of the
Branch of Land Registration Office and full name of the signer.
2. (repealed)
Article
39. Drawings of land parcels and property attached to land on Certificates
1. A land parcel drawing
shall be presented as follows:
a) The land parcel
drawing shall show the following information:
- Information about
ordinal number of the land parcel, area and shape of land parcel, length of
parcel edges;
- Number of adjacent
parcel or name of adjacent work, North-South direction;
- Planning boundary lines
and markers, safety protection corridor boundary lines and markers on the land
parcel shall be shown using dash-dot lines accompanied by legends indicating
the type of boundary or marker;
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Where land contains an
apartment building or construction working other than a residential house and
the area of jointly used land of owners is also an area of the land parcel, the
boundary of that area of jointly used land must be shown;
b) Cases where land
parcel drawings are not presented include:
- Certificates issued to
multiple agricultural land parcels;
- Certificates issued to
agriculture and forestry companies, unless land parcels are used for
construction of their head offices;
- Certificates issued to
the entire area of land for execution of real estate projects;
- Linear geographic
features. E.g. “Roads, power lines, water pipelines invested in and constructed
by organizations in the form of BOT”.
2. Diagrams of
residential houses and construction works:
a) Diagrams of
residential houses and construction works shall be presented as follows:
- A diagram of a residential
house or construction work shall be presented using continuous dashed lines on
the land parcel diagram at the position corresponding to the actual site; where
the boundary of the residential house or construction work coincides with the
land parcel boundary, the land parcel boundary shall be shown;
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- In the case of an
apartment building, the site plan of the storey containing apartments shall be
presented, indicating the position and layout of the premise according to outer
wall of each apartment (not showing each room inside the apartment), the symbol
(arrow) for the entrance door of the apartment, dimensions of the apartment’s
sides.
b) Cases where diagrams
of residential houses and construction works are not presented:
- Cases specified in
point b clause 1 of this Article;
- In case a land parcel
granted the Certificate consists of at least 03 pieces of property, instead of
being presented on the Certificate, the property diagram shall be presented in
the QR code of the Certificate, except pieces of property on land parcels of
individuals or members sharing LURs of a household.
3. A diagram of land
parcel or property attached to land shall be presented on a Certificate
according to the dimensions of the land parcel or property attached to land and
may be enlarged or reduced proportionally to ensure appropriate presentation.
Format and contents of a
diagram of land parcel or property attached to land are elaborated in the
Appendix No. 03 to this Circular.
Article
40. Presentation of information on Notes section on Certificate
1. Information on
exemption and reduction of financial obligations, deferral of land levies and
registration fees shall be presented in accordance with points b and c clause 7
Article 8 of this Circular.
2. Information about
restriction(s) on LURs of individuals being ethnics shall be presented as
follows: “Không được chuyển nhượng, góp vốn, tặng cho, thừa kế, thế chấp quyền
sử dụng đất, trừ thế chấp quyền sử dụng đất tại ngân hàng chính sách và để thừa
kế, tặng cho, chuyển nhượng quyền sử dụng đất cho người thuộc hàng thừa kế là
người dân tộc thiểu số thuộc diện hộ nghèo, hộ cận nghèo tại vùng đồng bào dân
tộc thiểu số và miền núi” (“Not permitted to convey, contribute as capital,
donate, inherit or mortgage LURs, except for mortgage of LURs at a policy bank,
and bequeathing, donation, or conveyance of LURs to lawful heirs who are
ethnics of poor or near-poor households in ethnic minority areas and
mountainous areas”);
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Article
41. Confirming changes in issued Certificates in case of registration of
changes to land and property attached to land
Confirmed changes shall
be written in the column “Changes and legal bases” as follows:
1. Where the disposition
of LURs or property attached to land is carried out in the form of exchange or
conveyance or inheritance or donation of LURs or contribution of LURs as
capital for the entire land parcel according to clause 1 and clause 12 of this
Circular but the receiver does not wish to be granted a new Certificate,
confirm the change in the issued Certificate according to clause 1 and clause
12 of this Circular, unless there is no blank line left on the issued
Certificate to confirm such change.
2. Where a member of the
group of land users or owners of property attached to land disposes his/her
LURs or ownership of property attached to land without parcel subdivision and
the receiver does not wish to be granted a new Certificate, specify “… (specify
name of the receiver) … (specify form of the receipt) … (specify the
area or percentage of area of the land parcel received through disposition)”.
QR code of the Certificate shall contain information on members who share LURs
or ownership of property attached to land after the disposition.
E.g. Mr. Nguyen Van A
has received 50m2 through conveyance (or Mr. Nguyen Van A has
received 20% of area of the land parcel through conveyance).
3. Where the Certificate
has been issued to multiple land parcels but the land user has disposed the
rights to use one or more land parcels, the following shall be written on the
disposing party’s Certificate: “… (form of disposition) land parcel No.
… (specify the parcel number) has been disposed to … (specify name
and information of the receiver)”.
4. Where the owner of the
project on construction and commercial operation of infrastructure leases or
subleases land or terminates the lease or sub-lease of land, the project
owner’s Certificate shall specify information as prescribed in clause 3 Article
13 of this Circular.
5. Where a land user or
owner of property attached to the land changes their name or information about
the documents on identity or juridical person or address on the issued
Certificate, information shall be specified according to clause 4 Article 13 of
this Circular.
6. In the case of
establishment, change or termination of the rights over an adjacent land
parcel, specify information as follows:
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On the grantor's
Certificate, specify “Người sử dụng thửa đất số … được … trên thửa đất … theo …
ngày …/…/…” (“User of land parcel No. … is entitled to … (write the details
of grant of rights) on the land parcel No. … (write the number of land
parcel of the grantor) pursuant to … (write title of the document
establishing the rights) dated …/…/…”);
b) In case of change of
the rights over an adjacent land parcel, on the Certificate of relevant
parties, specify “Quyền đối với thửa đất liền kề đã đăng ký ngày .../.../... có
thay đổi ... theo ... ngày .../.../...” (“Rights over the land parcel
registered on .../.../... are changed ... (specify the change) according
to ... (specify title of the document on change) dated .../.../...”);
c) In case of termination
of the rights over an adjacent land parcel, on the Certificate of the grantee
and Certificate of the grantor, specify “Quyền đối với thửa đất liền kề đã đăng
ký ngày .../.../... đã chấm dứt ... theo ... ngày .../.../...” (“Rights
over the land parcel registered on .../.../... have been terminated ... (specify
the change) according to ... (specify title of the document on change)
dated .../.../...”).
7. Where there is any
change to the restriction(s) on LURs or property attached to land written on
the Certificate, information shall be specified according to clause 6 Article
13 of this Circular.
8. Where members sharing LURs
of a household or individuals currently using land establish a sole
proprietorship and put LURs into enterprise’s business operation; where a land
user or owner of property attached to the land is entitled to convert model of
the organization; where an organization is fully divided, partially divided,
consolidated or merged without subdividing the land parcel and changes are to
be confirmed in the issued Certificate, information shall be specified
according to clause 7 Article 13 of this Circular.
9. Where the land parcel
area changes due to natural erosion of part of the land parcel, information
shall be specified as follows:
a) On the issued
Certificate, specify information as prescribed in clause 8 Article 13 of this
Circular, except the regulation set out in points b and c of this clause;
b) In the case of erosion
of entire area of the land parcel on the issued Certificate other than the case
prescribed in point c of this clause, revoke the issued Certificate;
c) In the case of erosion
of entire area of the land parcels on the Certificate issued to multiple
parcels, specify “Sạt lở tự nhiên cả thửa đất số … ” (“Natural erosion of
entire land parcel No. … (specify number of the land parcel suffering from
erosion)”).
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11. Where LURs or
ownership of property attached to land of either the wife or the husband is now
under the ownership of both wife and husband or where LURs or ownership of
property attached to land of both wife and husband is now under the ownership
of either the wife or the husband, information shall be specified according to
clause 10 Article 13 of this Circular.
12. Where LURs or
property attached to land of members sharing LURs of a household or a group of
land users or owners of property attached to land to member are divided to
members of such group under an agreement or regulations of law, information
shall be specified according to clause 11 Article 13 of this Circular.
13. Where there is a
change in the rights to use land for construction of a surface structure
serving the operation or use of a subsurface structure or in the ownership of a
subsurface structure, information shall be specified according to clause 13
Article 13 of this Circular.
14. In case of purchase
of property or receipt of LURs being public property through transfer or
conveyance according to regulations of law on management and use of public
property but the receiver does not wish to be granted a new Certificate,
information shall be specified in the issued Certificate according to clause 14
Article 13 of this Circular.
15. In case of cancelling
land levy debts or registration tax debts, information shall be specified
according to clause 15 Article 13 of this Circular.
16. In case of
repurposing entire land parcel or an area of the land parcel with residential
land and other type of land of the same land parcel without parcel subdivision
as prescribed, information shall be specified according to points a and c
clause 17 Article 13 of this Circular.
17. If a Certificate has
been issued to multiple land parcels but a parcel has been subdivided to be
issued with a separate Certificate, the following shall be specified on the
issued Certificate “Thửa đất số … được cấp sang GCN mới” (“Land parcel No. …
has been issued with a new Certificate”).
18. Where the
re-surveying results in a change to the number and area of a land parcel,
information shall be specified in the issued Certificate according to clause 20
Article 13 of this Circular.
19. In case of renaming
an administrative division or adjusting an administrative boundary under the
competent state agency’s decision, information shall be specified in the issued
Certificate according to clause 21 Article 13 of this Circular.
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21. In the case of
registration of mortgage, de-registration of mortgage or registration of
changes to information about mortgage of LURs or ownership of property attached
to land, the following shall be specified “Đã đăng ký thế chấp” (“Mortgage
registered”) or “Đã xóa đăng ký thế chấp” (“Mortgage de-registered”) or “Đã
đăng ký thay đổi nội dung thế chấp” (“Change of mortgage information
registered”). Information prescribed in clause 24 Article 13 of this Circular
shall be presented in the QR code of the Certificate.
22. Where the owner of
the project on construction of an apartment building or construction working
which is not a residential house has been granted a Certificate, upon following
procedures for disposition of the rights to the first apartment purchaser, the
following shall be written in the Certificate issued to the project owner “Thửa
đất chuyển sang hình thức sử dụng chung” (“The land parcel has been switched to
the form of common use” if the entire area granted the Certificate is jointly
used; where the land parcel for which the project owner has been granted the
Certificate includes an area over which the apartment purchaser has common use
rights and an area over which the project owner has private use rights,
surveying shall be conducted to subdivide such land parcel into separate land
parcels as per the law to grant the Certificate.
Where the project owner’s
Certificate has certified the ownership of apartments: when the project owner
sells an apartment, the following shall also be written in the project owner’s
Certificate “Đã bán … ” (“… (write name of the property sold) sold”).
23. In case of extension
or change of land use term or extension of period of residential house
ownership of a foreign organization or foreign individual as prescribed by the
law on housing, information shall be specified in the issued Certificate
according to clause 26 Article 13 of this Circular.
24. Where the form of
land use is changed, information shall be specified according to clause 27
Article 13 of this Circular.
25. In the case of correcting
the Certificate due to incorrect information on the Certificate, information
shall be specified according to clause 28 Article 13 of this Circular.
26. Where the State
expropriates an area of a land parcel granted the Certificate, the following
shall be written in the issued Certificate “Nhà nước thu hồi ... , diện tích
còn lại là …, có số hiệu thửa là …, tài sản gắn liền với đất còn lại là …”
(“The State expropriates ... (specify the area and type of land), the
remaining area is ... (specify the remaining area and type of land),
parcel number is …, the remaining property attached to land is … (specify in
case the ownership of property attached to land has been certified)”.
27. Where a land user
donates an area of the land parcel already granted a Certificate to the State
or to a residential community or for the construction of road or gratitude
house, charity house or great unity house attached to land in accordance with
the law, information shall be specified according to clause 30 Article 13 of this
Circular.
Article
42. Copying and scanning Certificates for archiving
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1. The Certificate
bearing the signature for issuance or confirmation of changes shall be copied
or scanned to be stored in cadastral records and land database.
2. Where the Certificate
has been signed and the competent and a notice from a competent authority has
been issued in accordance with clause 21 Article 6 of Circular No.
33/2017/TT-BTNMT dated September 29, 2017 of the Minister of Natural Resources
and Environment; however, before August 01, 2024, the land user or owner of
property attached to land has not yet received the Certificate, the Land
Registration Office shall conduct a review and notify the agencies currently
archiving the Certificate in the locality so as for them to return the
Certificate, and shall confirm the reason that Certificate has not been
received in the section “Những thay đổi sau khi cấp Giấy chứng nhận” (“Changes
after Certificate issuance”) and archive it in accordance with regulations;
where the land user wishes to receive the Certificate, the Land Registration
Office shall confirm the reason for the receipt of the Certificate in the
section Những thay đổi sau khi cấp Giấy chứng nhận” (“Changes after Certificate
issuance”).
Chapter
IV
IMPLEMENTATION
CLAUSE
Article
43. Effect
1. This Circular comes
into force from August 01, 2024.
2. The following Circulars
shall cease to have effect from the effective date of this Circular:
a) Circular No.
23/2024/TT-BTNMT dated May 19, 2014 of the Minister of Natural Resources and
Environment, except the regulations set forth under Article 3 of the Circular
No. 23/2014/TT-BTNMT ceasing to have effect from January 01, 2025;
b) Circular No.
24/2024/TT-BTNMT dated May 19, 2014 of the Minister of Natural Resources and
Environment;
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d) Circular No.
33/2017/TT-BTNMT dated January 27, 2015 of the Minister of Natural Resources
and Environment, except Article 8 of the Circular No. 33/2017/TT-BTNMT;
dd) Circular No.
53/2017/TT-BTNMT dated December 04, 2017 of the Minister of Natural Resources
and Environment, except Article 8 of the Circular No. 33/2017/TT-BTNMT;
e) Circular No. 09/2021/TT-BTNMT
dated June 30, 2021 of the Minister of Natural Resources and Environment,
except Article 3 of the Circular No. 09/2021/TT-BTNMT;
g) Circular No.
02/2023/TT-BTNMT dated May 15, 2023 of the Minister of Natural Resources and
Environment;
h) Circular No.
14/2023/TT-BTNMT dated October 16, 2023 of the Minister of Natural Resources
and Environment.
Article
44. Transitional clauses
1. Template of the
Certificate of LURs, ownership of house and other property attached to land
specified under the Circular No. 23/2014/TT-BTNMT dated May 19, 2014 of the
Minister of Natural Resources and Environment may be used until December 31,
2024 inclusive.
In sections I, II, III
and IV on the Certificate of LURs, ownership of house and other property
attached to land, information shall be specified as prescribed in this
Circular. To be specific:
a) Section I. Land user
or owner of house and other property attached to land shall be specified
according to Article 32 of this Circular, information in the QR code shall also
be specified;
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- In point “1. Land
parcel”, specify information according to clauses 1, 2, 3, 4, 5 and 6 Article
33 of this Article and information about land use origin according to clause 9
Article 8 of this Circular;
- In point “2. House”,
specify information according to clauses 1, 2, 3, 4, 5 and 6 Article 34 of this
Article, including information in the QR code;
- In point “3. Other
construction work”, specify information according to clauses 1, 2, 3, 4, 5 and
6 Article 34 of this Article, including information in the QR code;
- In point “4. Production
forest being planted forest”: left blank;
- In point “5. Perennial
plant”: left blank;
- In point “6. Notes”:
specify information according to Article 40 of this Circular;
c) Information in section
I and section II in the case of issuing Certificate to multiple agricultural
land parcels shall be specified according to Article 35 of this Circular,
information in the QR code shall also be specified.
Where a land parcel
includes an area of land or an area of property attached to land of multiple
persons and an area of land or an area of property attached to land of each
person but is not subdivided into separate land parcels, information shall be
specified according to Article 35 of this Circular, information in the QR code
shall also be specified.
In the case of issuing
Certificate to property attached to land on multiple land parcels, information
shall be specified according to Article 37 of this Circular, information in the
QR code shall also be specified;
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dd) Section III. Diagram of
land parcel, house and other property attached to land shall be specified
according to Article 39 of this Circular;
e) Section IV. Changes
after Certificate issuance shall be specified according to Article 41 of this
Circular;
g) Where all information
cannot be fully shown on the Certificate of LURs, ownership of house and other
property attached to land, the remaining information shall be presented on a
subsequent Certificate of LURs, ownership of house and other property attached
to land.
2. Land Registration
Offices under Departments of Agriculture and Environment shall issue and
transfer templates of Certificates of LURs, ownership of house and other
property attached to land specified in clause 1 of this Article to agencies
printing Certificate as prescribed.
Article
45. Responsibility for organizing implementation
1. The Department of Land
Administration shall inspect the implementation of this Circular.
2. People’s Committees of
provinces and central-affiliated cities shall disseminate, direct the implementation
of and implement this Circular.
3. Departments of
Agriculture and Environment shall organize the implementation of, inspect and
provide guidelines for the implementation of this Circular by local
authorities.
Difficulties that arise
during the implementation of this Circular should be promptly reported to the
Ministry of Agriculture and Environment for consideration and amendments./.
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CERTIFIED BY
PP. THE MINISTER
THE DEPUTY MINISTER
Le Minh Ngan