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MINISTRY OF
HOME AFFAIRS OF VIETNAM
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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom – Happiness
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No.08/2026/TT-BNV
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Hanoi, May 15, 2026
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CIRCULAR
ON ELABORATION OF AND GUIDELINES FOR
CERTAIN ARTICLES OF DECREE No. 337/2025/ND-CP DATED DECEMBER 24, 2025 OF THE
GOVERNMENT ON ELECTRONIC LABOR CONTRACTS
Pursuant to the Labor
Code No. 45/2019/QH14;
Pursuant to the Law on
Electronic Transactions No. 20/2023/QH15;
Pursuant to the Law on
Data No. 60/2024/QH15;
Pursuant to the Law on
Personal Data Protection No. 91/2025/QH15;
Pursuant to the Law on
Network Information Access No. 104/2016/QH13;
Pursuant to the Law on
Cybersecurity No. 116/2025/QH15;
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Pursuant to the Law on
Digital Transformation No. 148/2025/QH15;
Pursuant to Decree No.
337/2025/ND-CP dated December 24, 2025 of the Government on electronic labor
contracts;
Pursuant to Decree No.
25/2025/ND-CP dated February 21, 2025 of the Government on the functions, duties,
powers and organizational structure of the Ministry of Home Affairs;
At the proposal of the
Director of the Department of Wages and Social Insurance;
The Minister of Home
Affairs hereby issues a Circular on elaboration of and guidelines for certain
articles of Decree No. 337/2025/ND-CP dated December 24, 2025 of the Government
on electronic labor contracts.
Chapter
I
GENERAL
PROVISIONS
Article
1. Scope
This Circular provides for
elaboration of and guidelines on the assignment of electronic labor contract
identifiers (ID); the issuance, locking and unlocking of access accounts for
the Electronic Labor Contract Platform (hereinafter referred to as the
Platform); connection to the Platform; management, use and operation of the
Platform; data and the updating, utilization, storage and sharing of data on
the Platform.
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1.
Employees and employers as prescribed in
clauses 1 and 2 Article 3 of the Labor Code 2019 who conclude and perform
electronic labor contracts.
2.
EContract Providers.
3.
Other agencies, organizations and
individuals involved in the implementation of the provisions of this Circular.
Article
3. Definitions
For the purpose of this
Circular, these terms below shall be construed as follows:
1.
A Platform access account means an
account or user right recognized by the Platform to perform searches, sending,
receiving, operation, administration or processing of operationson the Platform.
2.
Access rights on the Platform means the
right to log in; use functions, standard application programming interfaces
(APIs), data or operations on the Platform; these rights are established
independently of the legal status of the national electronic identity account.
3.
Suspension of eContract connection means
the temporary cessation, for a definite period, of technical connection, data
synchronization, data sharing or operations between eContract and the Platform.
4.
Termination of eContract connection
means the disconnection, revocation of technical keys and termination of the
right of connection between eContract and the Platform.
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6.
Data handover package means the
collection of:evidence data of the data message authentication service as
prescribed in Circular No. 53/2025/TT-BKHCN dated December 31, 2025 of the
Ministry of Science and Technology issuing national technical regulations on
requirements for data message authentication services; data as prescribed in
Article 14 of Decree No. 337/2025/ND-CP dated December 24, 2025 of the
Government on electronic labor contracts and clause 1 Article 6 of this
Circular; and the operational status necessary to receive, maintain or replace
eContract connections.
7.
EContract, eContract Provider and ID
shall be construed as defined in clauses 3, 4 and 5 Article 3 of Decree No.
337/2025/ND-CP.
Chapter
II
ASSIGNMENT
OF ELECTRONIC LABOR CONTRACT IDENTIFIERS; ISSUANCE, LOCKING AND UNLOCKING OF
PLATFORM ACCESS ACCOUNTS; CONNECTION TO THE PLATFORM
Article
4. Principles for assigning electronic labor contract identifiers
1.
Each electronic labor contract submitted
to the Platform that meets the prescribed requirements shall be assigned a
unique ID that does not duplicate any other electronic labor contract.
2.
An ID is assigned once and remains
unchanged even where the electronic labor contract is amended, supplemented,
suspended or terminated.Annexes to, notices of suspension of and termination
notices for electronic labor contracts shall carry the ID of the relevant
electronic labor contract.
3.
Regulatory agencies shall use the ID as
the digital data management identifier for electronic labor contracts.The
assignment of an ID to an electronic labor contract shall not alter the time of
conclusion, the content or the effective date of the electronic labor contract
as agreed upon by the parties.
4.
An ID shall be linked to display codes
or search codes (based on administrative division codes, employee identifiers
or employer tax codes) developed by the Platform to serve data utilization
needs, but such codes shall not replace the ID.
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The structure of an ID shall
be generated by the Platform through an automated algorithm, comprising 1
alphabetic character and 12 numeric characters, where:
1.
The alphabetic character is A, B or C,
where:the letter A is assigned to electronic labor contracts concluded on or after
July 1, 2026 through eContracts that meet the requirements prescribed in
Article 6 of Decree No. 337/2025/ND-CP; the letter B is assigned to electronic
labor contracts converted from paper-based labor contracts; and the letter C is
assigned to electronic labor contracts concluded before July 1, 2026.
2.
The 12 numeric characters are structured
as follows:the first 2 numeric characters are the last 2 digits of the year in
which the Platform assigns the ID; the remaining 10 numeric characters are
arandomly generated numeric sequence.
Article
6. Process for assigning electronic labor contract identifiers
1.
EContract Providers shall submit
electronic labor contracts to the Platform as follows:
a) For electronic labor contracts
concluded on or after July 1, 2026 through eContracts that meet the
requirements prescribed in Article 6 of Decree No. 337/2025/ND-CP, the
eContract Provider shall submit the electronic labor contract together with the
data prescribed in points a, c and dd clause 1 Article 14 of Decree No.
337/2025/ND-CP (excluding ID information) to the Platform in accordance with
clause 4 Article 6 of Decree No. 337/2025/ND-CP.
b) For electronic labor
contracts converted from paper-based labor contracts in accordance with clause
1 Article 8 of Decree No. 337/2025/ND-CP, the eContract Provider shall submit
the electronic labor contract together with the data prescribed in point c
clause 1 Article 14 of Decree No. 337/2025/ND-CP and the conversion log from
the paper-based labor contract into the electronic labor contract to the
Platform.
The conversion log from a
paper-based labor contract into an electronic labor contract as prescribed in
this point shall include:the name of the system or software used to perform the
conversion; the full name and title of the individual or the name of the
organization performing the conversion; the day, month, year and time at which
the conversion of the labor contract document was completed; the file format,
size and number of pages of the converted document; the specialized digital
signature or public digital signature of the agency or organization performing
the conversion, together with the timestamp attached to the converted document
file to seal and confirm the integrity of the file from the time of conversion;
and the system status confirming that the content of the converted copy has
been checked and verified to match the original paper copy completely.
c) For electronic labor
contracts concluded before July 1, 2026, the eContract Provider shall be
responsible for assisting employers and employees in reviewing and
supplementing digital signatures, timestamps attached to the digital signatures
of the contracting parties and the eContract Provider's authentication of data
messages on the electronic labor contract on eContract in accordance with
clause 4 Article 6 of Decree No. 337/2025/ND-CP.Upon completion of the review
and supplementation by the parties, the eContract Provider shall be responsible
for submitting the electronic labor contract and the data prescribed in points
a, c and dd clause 1 Article 14 of Decree No. 337/2025/ND-CP (excluding ID
information) to the Platform.
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The information verified
by the Platform under this clause shall include:identity authentication
information of the employee and employer; timestamps attached to the digital
signatures of the contracting parties and authentication of data messages of
the eContract Provider.
3.
Information on the assigned ID shall be
simultaneously transmitted to the eContract Provider's system for management
and storage together with the electronic labor contract.The storage period of
the electronic labor contract under the service provision agreement between the
parties shall be at least equal to the storage period on the Platform as
prescribed in clause 3 Article 18 of this Circular.
4.
Annexes to, notices of suspension of and
termination notices for electronic labor contracts arising during the
performance of an electronic labor contract shall be assigned the same ID as
that electronic labor contract in accordance with clauses 1, 2 and 3 of this
Article.
5.
The Platform shall not assign an ID to
an electronic labor contract and shall automatically send a notification of the
reasons for failure to assign an ID to the eContract Provider's system in the
following cases:
a) An electronic labor
contract concluded on or after July 1, 2026 that does not meet the requirements
prescribed in clause 4 Article 6 of Decree No. 337/2025/ND-CP or point a clause
1 of this Article.
b) An electronic labor
contract converted from a paper-based contract that does not meet the
requirements prescribed in clause 1 Article 8 of Decree No. 337/2025/ND-CP or
point b clause 1 of this Article.
c) An electronic labor
contract concluded before July 1, 2026 that does not meet the requirements
prescribed in point c clause 1 of this Article, or where the identity
authentication information is incorrect.
Article
7. Registration of Platform access accounts
1.
The registration of Platform access
accounts by employers and employees shall be carried out as follows:
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b) The Platform shall
retrieve the validity status of electronic identity accounts provided by the
VNeID.
c) Where the electronic
identity account of an employer or employee is locked or its status changes in
accordance with the law, the Platform shall adjust the corresponding access
rights and account usage based on the authentication results provided by the
VNeID.
2.
The Vietnam General Confederation of
Labor (VGCL); Provincial Departments of Home Affairs; Management Boards of
Industrial Zones, Economic Zones, and Export Processing Zones; units under the
Ministry of Home Affairs; and cadres, civil servants, public employees and
employees of the foregoing agencies and units assigned the duty of managing,
operating and utilizing the Platform shall use accounts issued by the Ministry
of Home Affairs.
3.
Other organizations and individuals
shall register Platform access accounts in accordance with clause 1 of this
Article.
Article
8. Locking and unlocking of Platform access accounts
1.
A Platform access account shall be
locked in the following cases:
a) At the request of the
account holder.
b) The electronic identity
account of the account holder is locked.
c) A critical information
security incident, comprising any case involving a risk of loss of
confidentiality, integrity or availability of the system, service or data if
preventive measures are not immediately applied.
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dd) Other cases as
prescribed by law.
2.
A locked the Platform access account
shall be unlocked in the following cases:
a) The grounds for locking
the Platform access account no longer exist.
b) By decision of a
competent authority.
3.
Notifications of the locking or
unlocking of Platform access accounts shall be automatically sent by the
Platform to the account holder at the email address or phone number registered
by the account holder upon accessing the Platform.
Article
9. Connection of eContract to the Platform
EContract Providers that
meet the conditions prescribed in clause 3 Article 6 of Decree No.
337/2025/ND-CP shall connect eContract to the Platform as follows:
1.
The eContract Provider shall submit a
connection application to the Ministry of Home Affairs (submitted in person at
the Ministry of Home Affairs, sent by postal service or submitted online
through the National Public Service Portal).The application shall include:
a) A written application
for connection to the Platform in accordance with Form No. 01 in Appendix I
issued together with this Circular;
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c) A technical connection
plan and a description of connection capability in accordance with the guidance
documents of the Ministry of Home Affairs.
2.
Within 20 working days from the date of
receipt of a complete connection application as prescribed in clause 1 of this
Article, the Ministry of Home Affairs shall verify the validity of the
application, conduct technical testing and notify the eContract Provider of the
issuance of a Platform integration account.Where the application is invalid or
the technical testing is unsuccessful, the Ministry of Home Affairs shall
notify the eContract Provider at the email address or registered office address
stated in the connection application, clearly stating the reasons for refusing
connection to the Platform.
3.
Where an eContract Provider changes any
of the particulars in its connection application, it shall notify the Ministry
of Home Affairs of the change together with copies of the documents and
materials evidencing such change for verification and updating of information.
Article
10. Suspension and termination of eContract connection to the Platform
1.
The Ministry of Home Affairs shall
suspend an eContract connection to the Platform in the following cases:
a) At the request of the
eContract Provider;
b) The eContract Provider
fails to comply with the technical connection plan registered in accordance
with point c clause 1 Article 9 of this Circular;
c) The eContract Provider
fails to fulfill its reporting obligations as prescribed in clause 6 Article 21
of Decree No. 337/2025/ND-CP and clause 1 Article 19 of this Circular;
d) The eContract Provider
no longer meets the conditions prescribed in clause 3 Article 6 of Decree No.
337/2025/ND-CP;
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2.
The suspension period of an eContract
connection shall not exceed 6 months, unless otherwise prescribed by law or
where a force majeure event is accepted by the competent authority.
3.
The Ministry of Home Affairs shall
terminate an eContract connection to the Platform in the following cases:
a) At the request of the
eContract Provider;
b) The eContract Provider
ceases operations;
c) Within 1 year from the
date on which the Platform integration account is issued, the eContract
Provider fails to deploy the eContract service and submit electronic labor
contracts concluded through its eContract to the Platform;
d) The eContract Provider
engages in falsification of documents during the process of issuing the
Platform integration account or maintaining the connection;
dd) The eContract Provider
engages in prohibited conduct as prescribed in Article 6 of the Law on
Electronic Transactions 2023;
e) The eContract Provider
fails to remedy the grounds for the suspension of the connection within the
suspension period;
g) Other cases as decided
by the competent authority.
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5.
The suspension or termination of an
eContract connection shall not affect the content and legal validity of
electronic labor contracts that have been validly concluded, unless otherwise
prescribed by law or where a competent authority has issued a conclusion of
forgery, fraud, invalidity or illegality in the conclusion of the labor
contract.
Article
11. Notification of suspension or termination of eContract connection and the
right of eContract Providers to provide explanations
1.
The Ministry of Home Affairs shall
notify the eContract Provider at least 3 working days in advance of the
suspension or termination of the eContract connection.In urgent cases, the
Ministry of Home Affairs may immediately suspend or terminate the eContract
connection and then notify the eContract Provider within 24 hours from the time
of suspension or termination of the eContract connection.
2.
Notifications of suspension or
termination of eContract connections shall be sent to the email address or
registered office address stated in the eContract Provider's connection
application.The principal content of the notification shall include:the action
taken, the grounds for the action, the effective date of the action, and the
matters requiring remediation.
3.
EContract Providers subject to
suspension or termination of eContract connection measures shall have the right
to provide explanations, submit evidence and lodge complaints in accordance
with the law.
Article
12. Restoration of eContract connection to the Platform
1.
An eContract whose connection to the
Platform has been suspended shall have its connection restored in the following
cases:
a) The eContract provider
has fully remedied the grounds for the suspension of the connection within the
suspension period;
b) The grounds for the
suspension of the eContract connection no longer exist;
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2.
The restoration of the connection shall
be carried out within 24 hours from the time the competent agency or unit
confirms that the legal and technical conditions for restoration have been met,
and shall be notified to the eContract Provider at the email address stated in
the connection application.
3.
An eContract Provider whose eContract
connection has been terminated in accordance with clause 3 Article 10 of this
Circular that wishes to continue connecting to the Platform shall follow the
procedures prescribed in Article 9 of this Circular.
Article
13. Connection from other information systems and databases to the Platform
The connection of other
information systems and databases of regulatory agencies to the Platform shall
be carried out as follows:
1.
The information system or database shall
comply with the National Digital Architecture Framework and the technical
standards and regulations on connection, cybersecurity and digital data issued
by the competent authority at the time of implementation.
2.
The information system owner shall
submit a written application for connection to the Platform to the Ministry of
Home Affairs in accordance with Form No. 02 in Appendix I issued together with
this Circular.
3.
The Ministry of Home Affairs shall be
responsible for:
a) Providing technical
documentation for connection, sharing and utilization of data on the Platform
to information system owners and database owners that have applied for
connection;
b) Cooperating with and
providing guidance to information system owners and database owners during the
connection and technical testing process;
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4.
The connection shall be implemented on
the principle of non-interference with the content of electronic labor
contracts, non-copying of original data and compliance with the law on data and
personal data protection.
5.
The Ministry of Home Affairs shall
refuse or suspend the connection and sharing of data on the Platform in
accordance with clause 4 Article 16 of Decree No. 337/2025/ND-CP.
Article
14. Information security inspection
The connection, access,
utilization and sharing of data on the Platform shall be strictly controlled to
ensure information security as follows:
1.
Cybersecurity shall comply with the law
on cybersecurity, data and personal data protection and relevant legal
provisions.
2.
Information shall be protected to ensure
it is not subject to unauthorized access, modification or loss, and remains
continuously available for management and utilization within the prescribed
authority.
3.
Cybersecurity requirements shall be
integrated from the outset in the design, development and upgrading of the
Platform and connected systems.
4.
Access, utilization and use of
information shall be strictly controlled in accordance with the principles of
proper entities, proper authority and proper purposes; all access activities
shall be logged and traceable.
5.
Copying, transferring or sharing
information or data beyond the scope and purposes permitted by the Ministry of
Home Affairs shall not be performed; original data shall be protected and
stored in the source system in accordance with regulations.
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7.
Cybersecurity monitoring shall be
conducted on a regular basis; where an incident occurs, it shall be promptly
detected, contained, handled and remediated in accordance with regulations.
8.
The managing authority and operating
unit of the Platform and organizations and individuals participating in the
connection shall cooperate in ensuring cybersecurity and shall be liable for
violations.
Article
15. Service continuity and end user protection
1.
Where suspension, locking or termination
of connection measures are applied to an eContract or to a Platform access
account, priority shall be given to protecting the rights of end users to
search, download, prove and access lawful data.
2.
Where an eContract connection is
suspended or terminated, data on electronic labor contracts that have been
validly concluded shall be placed in preservation mode; the original transaction
history shall not be unlawfully altered.
3.
Annexes to, notices of suspension of and
termination notices for electronic labor contracts arising after a change of
eContract Provider shall continue to carry the ID of the relevant electronic
labor contract in accordance with the regulations.
4.
An eContract Provider whose connection
has been suspended or terminated shall be responsible for cooperating with the
managing and operating authority of the Platform and employers to transfer
data, support the export of records and support the data handover package,
ensuring that end users' ability to prove their rights and obligations is not
impaired.
5.
Costs and risks arising from the fault
of the eContract Provider shall not be transferred to employees or employers
who are not at fault, unless the parties have agreed otherwise in accordance
with the law.
Chapter
III
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Article
16. Use of accounts on the Platform
1.
Accounts of units under the Ministry of
Home Affairs, the Vietnam General Confederation of Labor (VGCL), Provincial
Departments of Home Affairs, and Management Boards of Industrial Zones,
Economic Zones, and Export Processing Zones issued by the Ministry of Home
Affairs shall be administrative accounts for the Platform.These units may use
their administrative accounts to grant rights to their cadres, civil servants,
public employees and employees to utilize and process operations on the
components of the Platform; shall be responsible for managing the administrative
accounts and accounts granted by the unit to ensure cybersecurity of the
Platform; and shall revoke accounts where cadres, civil servants, public
employees or employees transfer to other positions or no longer participate in
administering or processing operations on the Platform, or where they violate
the law on management, operationand use of the Platform.
2.
Employers may use their accounts to
access and share information on their electronic labor contracts on the
Platform; submit labor reports as required by labor law through the Platform;
and utilize certain functions and services permitted by the Platform.
3.
Employees may use their accounts to
access and share information on their electronic labor contracts on the
Platform and utilize certain functions and services permitted by the Platform.
4.
Cadres, civil servants, public employees
and employees of the Ministry of Home Affairs, the Vietnam General
Confederation of Labor (VGCL), Provincial Departments of Home Affairs, and
Management Boards of Industrial Zones, Economic Zones, and Export Processing
Zones who have been issued accounts by the Ministry of Home Affairs shall use
their accounts to utilize and process operations on the components of the
Platform within the scope of their assigned authority.
Article
17. Master data, open data and shared data on the Platform
Master data, open data and
shared data on the Platform shall be managed and used as follows:
1.
Master data, open data and shared data
shall be managed and used in accordance with the following principles:
a) The management of
master data, open data and shared data shall comply with the law on data,
personal data protection, cybersecurity and relevant legal provisions; and
ensure consistency in state management, avoiding duplication and overlap.
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c) Master data shall be
official data serving as a common reference basis, updated in a timely and
synchronized manner, and serving as a unified reference source for relevant
systems and platforms.
d) Shared data shall be
shared and utilized through the Platform and connection and data sharing
infrastructure in accordance with regulations; ensuring access control,
permission allocation and full recording of the data utilization process.
dd) Open data shall be
publicly disclosed in an open format that is easily accessible and usable;
ensuring it does not contain information classified as state secrets, personal
data or information with restricted access as prescribed by law.
e) The management, sharing
and utilization of master data, open data and shared data shall meet
cybersecurity and personal data protection requirements; and measures shall be
in place to prevent, detect and address risks throughout the data lifecycle.
2.
Data on the Platform shall be collected
through the reporting and information provision obligations of eContract
Providers, employers, employees, Provincial Departments of Home Affairs, and
Management Boards of Industrial Zones, Economic Zones, and Export Processing
Zones as prescribed in this Circular.The list of data on the Platform is set out
in detail in Appendix II issued together with this Circular.The list of master
data, open data and shared data shall be published by the Ministry of Home
Affairs in accordance with the law.
Article
18. Storage, utilization and sharing of data on the Platform
1.
Open data on the Platform shall be
synchronized to the National Data Center.Organizations and individuals involved
in the conclusion and performance of electronic labor contracts that wish to
utilize and use data in the open data category shall register for data
utilization and use in accordance with the regulations on data utilization and
use of the National Data Center.
2.
Organizations and individuals involved
in the conclusion and performance of electronic labor contracts that wish to
utilize and use data in the master data and shared data categories on the
Platform shall register in writing with the Ministry of Home Affairs in
accordance with the form in Appendix III issued together with this Circular.Data
information to be shared, or a notification of refusal to share together with
the reasons for refusal, shall be sent to the email address of the organization
or individual stated in the registration document.
3.
The storage period of data on electronic
labor contracts, annexes to electronic labor contracts and other related
electronic documents on the Platform shall be 10 years from the date of
termination of the labor contract.Where an employer and an employee conclude
multiple consecutive labor contracts in accordance with Article 20 of the Labor
Code 2019, the 10-year period shall be calculated from the date of termination
of the last labor contract.
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a) All data processing
activities on the Platform shall comply with the law on data, personal data
protection, cybersecurity, archives and relevant regulations.
b) Data shall be processed
in accordance with the principles of proper purpose, minimum necessity, proper
authority, proper scope, appropriate storage period and measures to protect
confidentiality, integrity and availability.
c) Personal data,
sensitive data, state secret data and trade secret data shall only be utilized,
shared or transferred where there is an appropriate legal basis and sufficient
protective measures are in place.
d) All access, sharing or
export of data exceeding normal thresholds shall be recorded, flagged and
reviewed.
Article
19. Reporting obligations
Employers, eContract
Providers, Provincial Departments of Home Affairs, and Management Boards of
Industrial Zones, Economic Zones, and Export Processing Zones shall fulfill
their reporting obligations through the Platform as follows:
1.
EContract Providers shall fulfill the
following reporting obligations:
a) Submit periodic reports
on a quarterly basis (before the 5th of the first month of the following
quarter) and ad hoc reports on the provision of electronic labor contract
conclusion services upon request from the Ministry of Home Affairs.Periodic
reports shall be submitted in accordance with the form in Appendix IV issued
together with this Circular.
b) Submit technical audit
results for the data message authentication service in accordance with Circular
No. 19/2025/TT-BKHCN dated October 6, 2025 of the Ministry of Science and
Technology on technical audits of electronic signatures and trust services
(submit a certified copy of the valid technical audit certificate together with
the technical audit report for the data message authentication service) to the
Ministry of Home Affairs within 1 year from the date on which the Platform
integration account is issued or when the previously submitted technical audit
certificate expires.
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3.
Provincial Departments of Home Affairs
and Management Boards of Industrial Zones, Economic Zones, and Export
Processing Zones shall report on the employment situation in their local areas
in accordance with clause 3 Article 4 of Decree No. 145/2020/ND-CP and other
reports as required by the Ministry of Home Affairs.
Article
20. Incident handling
Where an incident occurs
during the management, operation and operation of the Platform, the incident
shall be handled in accordance with the following process:
1.
Detection, receipt and recording of
incidents:incidents on the Platform shall be detected through technical
monitoring systems, alerts, periodic inspections or user reports; all incidents
shall be fully recorded in terms of the time of occurrence, scope of impact and
level of impact.Where an incident is detected by a user, the user shall request
incident handling, support and resolution of issues encountered during the
operation and use of functions, connection, data sharing and utilization on the
Platform through the contact phone number, in person at the office of the unit
assigned by the Ministry of Home Affairs to manage and operate the Platform, or
by written request for support and resolution.
2.
Classification and assessment of
incident severity:the managing and operating unit of the Platform shall be
responsible for classifying incidents according to their level of impact on the
operations of the Platform, cybersecurity, data and the interests of the
parties involved to determine appropriate handling measures.
3.
Implementation of remediation and
incident response measures:based on the severity of the incident, the managing
and operating unit of the Platform shall deploy the necessary technical and
operational measures to isolate, limit the impact, remediate the incident and
ensure the cybersecurity, integrity and availability of the Platform.
4.
Notification and coordination of
handling:where an incident affects service provision or the interests of the
parties involved, the operating unit shall promptly notify the relevant
agencies, organizations and individuals and cooperate with the competent
authority to handle the incident in accordance with regulations.
5.
Restoration of operations and
post-incident inspection:after remediation, the Platform shall be inspected and
re-assessed to ensure stable and safe operations before resuming normal
operations; affected data (if any) shall be restored in accordance with
regulations.
6.
Reporting, archiving and lessons
learned:incident handling shall be documented in a report, with relevant
records and logs archived; the handling results shall serve as a basis for
reviewing and improving incident prevention processes and measures during the
operation of the Platform.
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1.
The Ministry of Home Affairs shall
publish the list of eContract Providers whose eContracts are currently
connected, currently suspended or have terminated connection to the Platform on
the introduction page of the Platform.
2.
The publication prescribed in clause 1
of this Article shall be carried out within 24 hours from the time an eContract
successfully connects to, is suspended from or terminates its connection to the
Platform.
Article
22. Rights and responsibilities of organizations and individuals in the
management, operation and use of functions and services on the Platform
1.
Utilize and use functions and services
provided on the Platform in a manner consistent with the security level of the
login authentication method.
2.
Bear legal responsibility for
information declared and accounts registered on the Platform, use the Platform
only for lawful purposes and bear responsibility for all activities performed
using their accounts.
3.
Manage accounts and maintain the
confidentiality of their account information and passwords.Where a password is
discovered to be lost or stolen, or where unauthorized use of their account is
detected, they shall immediately notify the managing and operating unit of the
Platform.
4.
Bear responsibility for all content
submitted, registered or provided when using the functions, data and services
on the Platform, and bear responsibility toward other relevant parties before
the law.
5.
At the request of organizations and
individuals, the Ministry of Home Affairs shall consider providing data on the
Platform in accordance with the law on information provision, personal data
protection and information security.
6.
The Ministry of Home Affairs is the
supervisory authority of the Platform and shall be responsible for:managing and
operating the Platform; issuing operational regulations and guidance documents
on access, connection, operation and use of the Platform; and assigning the
lead unit responsible for managing and operating the Platform and administering
data on the Platform.
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IMPLEMENTATION
PROVISIONS
Article
23. Entry into force
1.
This Circular comes into force from July
1, 2026.
2.
Where legislative documents cited in
this Circular are amended or replaced, the amended or replaced legislative
documents shall apply.
Article
24. Transitional provisions
1.
From July 1, 2026, electronic labor
contracts, upon conclusion, shall be submitted to the Platform for assignment
of an ID in accordance with this Circular.
2.
Where an eContract Provider that meets
the conditions prescribed in clause 3 Article 6 of Decree No. 337/2025/ND-CP
has submitted a connection application to the Ministry of Home Affairs in accordance
with clause 1 Article 9 of this Circular but has not completed the eContract
connection to the Platform by July 1, 2026:
a) The eContract Provider
may continue to provide electronic labor contract conclusion services during
the period pending connection to the Platform.By July 20, 2026 at the latest,
the eContract Provider shall complete the eContract connection to the Platform.
b) Electronic labor
contracts concluded through eContract systems during the period pending
connection to the Platform shall have legal validity in accordance with the law
and shall be submitted to the Platform for assignment of an ID immediately
after the eContract Provider completes the eContract connection to the Platform.
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PP.PP.
MINISTER
DEPUTY MINISTER
Nguyen Manh Khuong
Appendix I
(Issued together with Circular No. 08/2026/TT-BNV dated May
15, 2026 of the Minister of Home Affairs)
Form No. 01
NAME OF ECONTRACT PROVIDER
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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom – Happiness
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...
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......., [Location]......., [date]..................
APPLICATION FOR CONNECTION
TO THE ELECTRONIC LABOR CONTRACT PLATFORM
To:Ministry of Home Affairs
1.
Name of organization/enterprise in
Vietnamese:
.....................(1)........................
2.
Enterprise/organization registration
number:
........................(2)................................................
3.
Head office address:
............................................................................................
Phone number: ........................................;
Email:
.........................................................
4.
Legal representative of the
enterprise/organization
...
...
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Personal identification
number:
..............................................................................................
Title(3):
...........................................................................................................
5.
Trust service business license
number(4).......................... Issuing authority of the trust service
business license
.......................................................................................................
6.
Digital certificate lookup information
for the data message authentication service:
......................................................................................................................................
Application for connection
to the Platform to serve electronic labor contract conclusion activities in
accordance with the law.
...
{Name of enterprise/organization}...
commits to bear full responsibility for the accuracy and legality of the
information provided above and the attached documents, and to comply with the
law on concluding electronic labor contracts and relevant laws.
Attached documents include:
.............................................................................................
Recipients:
- ............;
- ............;
...
...
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Notes:
(1) Name of the
organization/enterprise applying for connection to the Platform.
(2) Enterprise
registration number on the Business Registration Certificate or the
establishment decision number of the organization.
(3) Title of the legal
representative of the enterprise/organization.
(4) The number of the
valid Trust Service Business License that clearly states the permission to provide
data message authentication services.
Form No. 02
NAME OF AGENCY/ORGANIZATION
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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom – Happiness
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......., [Location]......., [date]..................
APPLICATION FOR CONNECTION
TO THE ELECTRONIC LABOR CONTRACT PLATFORM
To:Ministry of Home Affairs
1.
Name of agency/organization in
Vietnamese:
......................................................................
2.
Head office address: ........................................................................................................
Phone number: ..................................................;
E-mail:...........................................................
3.
Representative of the agency/organization
Full name:
...........................................................................................................................
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Title:
..........................................................................................................................
Application for connection
to the Platform ................(1).............................
......{Name of agency/organization}.... commits to bear full
responsibility for the accuracy and legality of the information provided above
and the attached documents, and to comply with relevant legal provisions on
connection, sharing and operation of the Platform.
Attached documents include:
..........................................................................................................
Recipients:
- ............;
- ............;
REPRESENTATIVE OF THE AGENCY/ORGANIZATION
(Signature, full name, title and seal)
Notes:
(1) Purpose of
connection
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Appendix II
(Issued together with Circular No. 08/2026/TT-BNV dated May
15, 2026 of the Minister of Home Affairs)
List of data on the
Electronic Labor Contract Platform
No.
Data field
I
Employer information (enterprises,
agencies, organizations, cooperatives, etc.)
1
Name of employer
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Address
3
Phone number
4
Email
5
Website
6
Full name of the
representative concluding the electronic labor contract
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Identification number of
the representative concluding the electronic labor contract
8
Title of the
representative concluding the electronic labor contract
II
Employee information
1
Employee identification
number
2
Full name
...
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Residential address
(current place of residence)
4
Phone number
5
Date of birth
6
Gender
7
Email
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Key information of
the electronic labor contract
1
Electronic labor
contract identifier
2
Electronic labor
contract number
3
Term of the electronic
labor contract
4
Commencement date of the
electronic labor contract
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Termination date of the
electronic labor contract
6
Social insurance/health
insurance/unemployment insurance
7
Job (job position)
8
Salary
9
Salary allowances
...
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Additional payments
11
Salary grade/salary promotion
entitlement
12
Salary payment cycle
13
Salary payment method
14
Other entitlements and
benefits
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Aggregate information
(by period and point in time)
1
Total number of
enterprises concluding electronic labor contracts
2
Total number of electronic
labor contracts concluded
3
Total number of
electronic labor contracts concluded
4
Number of fixed-term
labor contracts
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Number of
indefinite-term labor contracts
6
Number of employees
participating in compulsory social insurance
7
Total number of
employees working in enterprises, cooperatives, agencies and organizations
8
Number of female
employees
9
Number of employees over
35 years of age
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Number of employees in
managerial positions
11
Number of employees in
senior professional and technical positions
12
Number of employees in
intermediate professional and technical positions
13
Number of employees in
other positions
Appendix III
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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom – Happiness
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......, [Location]......., [date]..................
APPLICATION FOR DATA
UTILIZATION AND SHARING ON THE ELECTRONIC LABOR CONTRACT PLATFORM
To:Ministry of Home Affairs
I. Information of the
applicant organization/individual
1.
Name of applicant
organization/individual (in Vietnamese): ........................................................
2.
Name of representative (for
organizations):
.................................................................................
3.
Residential address (for individuals),
registered office address (for organizations):
…………………………………………………………………………….....…………...…………..
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4.
Personal identification number (for
organizations: personal identification number of the representative):
………………………………………………………………………………………...…………..
5.
Title of the representative (for
organizations):
..............................................................
II.Request details
1.
Scope of information requested for
utilization and sharing
....................................................................
2.
Purpose of the request for utilization
and sharing
................................................................................
3.
Email address for receiving results: ..............................................................................
Recipients:
- ............;
- ............;
ON BEHALF OFTHE ORGANIZATION
(or the person submitting the application) (Signature, full name, title and seal)
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Appendix IV
(Issued together with Circular No. 08/2026/TT-BNV dated May
15, 2026 of the Minister of Home Affairs)
NAME OF ECONTRACT PROVIDER
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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom – Happiness
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......., [Location]......., [date]..................
REPORT ON THE PROVISION OF
ELECTRONIC LABOR CONTRACT CONCLUSION SERVICES
To:Ministry of Home Affairs
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Indicator
Beginning of period
Increase during period
Decrease during period
End of period
Notes
1
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1.
Total number of employers using the
eContract Provider's electronic labor contract conclusion service
2.
Number of labor contracts concluded in
accordance with Decree No. 337/2025/ND-CP
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3.
Number of labor contract annexes
concluded
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4.
Number of labor contracts terminated,
of which:
5.
Number of electronic labor contracts converted
from paper-based contracts
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6.
Number of electronic labor contracts
concluded before July 1, 2026 that have been reviewed, supplemented and
submitted to the Platform
7.
Number of electronic labor contracts submitted
to the Platform that were not assigned an ID due to non-compliance with the
prescribed requirements
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REPRESENTATIVE OF THE ECONTRACT PROVIDER
(Full name, signature and seal)