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THE MINISTRY OF
PLANNING AND INVESTMENT
-------
|
SOCIALIST REPUBLIC
OF VIETNAM
Independence - Freedom - Happiness
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No.
07/2016/TT-BKHDT
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Hanoi, June 29,
2016
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CIRCULAR
ON
GUILDELINES FOR BIDDING DOCUMENTS AND REQUESTS FOR PROPOSALS ON ONLINE
PROCUREMENT OF GOODS VIA ONLINE PROCUREMENT NETWORK
Pursuant to the Law on Bidding No. 43/2013/QH13
dated November 26, 2013;
Pursuant to Decree No. 63/2014/ND-CP dated June
6, 2014 of the Government on guidelines for the Law on bidding in terms of
selection of bidders;
Pursuant to the Government's Decree No.
116/2008/ND-CP dated November 14, 2008 defining the functions, tasks,
entitlements and organizational structure of the Ministry of Planning and
Investment;
The Ministry of Planning and Investment provides
guidelines for bidding documents and requests for proposals on procurement of
goods via the system of national online procurement network.
Article 1. Scope
This Circular provides guidelines for bidding
documents and requests for proposals on selection of bidders on the system of
national online procurement network at the address http://muasamcong.mpi.gov.vn
(hereinafter referred to as the System) as to procurement of goods according to
shopping method, or procurement of goods in small value according to national
completive bidding and limited bidding applicable to single-stage and one
envelope bidding procedure prescribed in Article 1 of the Law on Bidding No.
43/2013/QH13 as follows:
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2. Form of requests for proposals of online
procurement of goods according to shopping method: Form No.2.
Article 2. Regulated entities
1. This Circular applies to organizations and
individuals engaging in or involving the selection of bidders for the
procurement of goods made on the System prescribed in Article 1 of this
Circular.
2. Organizations and individuals conducting bidding
activities not subject to scope of Article 1 of this Circular that select to
apply regulations on procurement of goods via the System.
Article 3. Rules of preparation
of bidding documents and requests for proposals on online procurement of goods
1. Bidding documents and requests for proposals on
online procurement of goods shall be prepared according to the scope and nature
of specific procurement so as to define appropriate conditions in conformity
with the rules of competition, equity, transparency and economic efficiency;
2. No discriminatory condition is set out to limit
the participation of any qualified bidder or to create prominent advantages for
one or some bidders resulting in unfair competition, namely conditions for
specific trademarks and origin of goods, including names of countries, groups
of countries, regions as a discriminatory practice; in case where it fails to
describe the good specifications according to its technical features,
technology design, technology standards, trademark or catalog of a specific
food may be defined for reference or illustration for such technical
specifications as long as enclose with “or equivalent” right after the
trademark or catalog and clearly define the “equivalent” meaning in terms of
technical features, performance, technology standards and other conditions (if
any). No regulation on origin equivalent is set out.
3. When bidding documents on online procurement of
goods are prepared, no amendment is made to the regulations in Chapter I -
Instructions to Bidders, Chapter VI - General Conditions of Contract of Form
No. 1 issued herewith; when a request for proposals of online procurement of
goods according to shopping method is prepared, no amendment is made to the
regulations in Chapter I - Instructions to Bidders of Form No. 2 issued
herewith. Other regulations may be amended in conformity with the scope and
nature of the procurement. In case where there is any amendments to the
regulations in the Form, organizations and individuals in charge of
preparation, assessment and approval for the bidding documents and the request
for proposals must ensure that such amendment makes the Form more
appropriately, scientifically and closely and in accordance with regulations in
law on bidding. The request for approval the bidding documents or the request
for proposals must specify the amendments to the Form and the explanation
subject to the investor's consideration.
Article 4. Contents and formats
of files of bidding documents on online procurement of goods
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a) Chapter I - Instructions to Bidders;
b) Chapter II - Bid Data Sheet;
c) Chapter III - Evaluation and Qualification
Criteria;
d) Chapter IV - Bidding forms and bid forms;
dd) Chapter V - Scope of Supply;
e) Chapter VI - General Conditions of Contract;
g) Chapter VII - Special Conditions of Contract;
h) Chapter VIII - Contract forms.
2. Chapter I and Chapter VI applies to all kinds of
online procurements of goods which are in PDF files and posted on the System.
The investor does not need to assess and approve those two Chapters upon the
assessment and approval for bidding documents. Those Chapters, however, are
integral parts of the bidding documents and used as the legal basis for
possible dispute.
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4. Chapter III (contents excluding Table of
Evaluation and Qualification Criteria), Chapter V (contents excluding Scope and
Schedule of supply of goods and related services) and Chapter VIII shall
consist of files in the form of Ms Word, MS Excel, PDF, CAD, images, compressed
files or other formats, which are enclosed and posted on the System by the
procuring entity in conformity with the procurement.
Article 5. Contents and formats
of files of requests for proposals of online procurement of goods according to
shopping method
1. Contents of a request for proposals:
a) Chapter I - Instructions to Bidders;
b) Chapter II - Bid Data Sheet;
c) Chapter III - Evaluation and Qualification
Criteria;
d) Chapter IV - Bidding forms and bid forms;
dd) Chapter V - Conditions for procurement;
e) Chapter VI - Draft Contract.
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3. Chapter II, Chapter III (Table of Evaluation and
Qualification Criteria), Chapter IV, and Chapter V (Scope and Schedule of
supply of goods and related services) shall be digitized in the web forms on
the System.
4. Chapter III (contents excluding Table of
Evaluation and Qualification Criteria), Chapter V (contents excluding Scope and
Schedule of supply of goods and related services) and Chapter VI shall consist
of files in the form of Ms Word, MS Excel, PDF, CAD, images, compressed files
or other formats, which are enclosed and posted on the System by the procuring
entity in conformity with the procurement.
Article 6. Preparing, approving
and posting bidding documents and requests for proposals of online procurement
of goods
1. Preparing and assessing bidding documents:
Step 1: The procuring entity press the “Log in”
button on the homepage and insert the certification password of the procuring
entity to log in the System. Then select “Goods” box to fill in the invitation
to bid and bidding documents
Step 2: The procuring entity shall fill in the Bid
Data Sheet; Evaluation and Qualification Criteria and key employees; Bidding
forms; Scope and Schedule of supply of goods and related services; Special
Conditions of Contract in the equivalent web forms on the System. The aforesaid
web forms shall be subsequently printed to complete the contents of Chapter II
- Bid Data Sheet, Chapter III – Table of Evaluation and Qualification criteria,
Chapter IV – Bidding forms and bid forms and Chapter V - Scope of Supply (Scope
and Schedule of supply of goods and related services).
Step 3: The procuring entity shall prepare
Evaluation and Qualification Criteria (contents excluding Table of evaluation
and qualification criteria), Scope of Supply (contents excluding scope and
schedule of supply of goods and related services), and contract forms using the
Form No. 1 enclosed on the System. The above web forms shall be subsequently
printed to complete contents of Chapter III - Evaluation and Qualification
Criteria, Chapter V - Scope of Supply, and Chapter VIII - Contract Forms.
Step 4: The procuring entity shall request the
investor to conduct the assessment and approval of bidding documents. Contents
of assessment and approval:
- Chapter II - Bid Data Sheet;
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- Chapter IV – Bidding forms and bid forms,
including the following forms: Form No. 1, Form No. 2, Form No. 3, Form No. 4,
Form No. 5;
- Chapter V - Scope of Supply;
- Chapter VII - Special Conditions of Contract;
- Chapter VIII - Contract forms.
Step 5: If there is any contents provided in the
Step 2 of this Clause need to be amended during the assessment and approval
process, the procuring entity shall log in the System and make direct
amendments. If there is any of other contents need to be amended, the procuring
entity shall make amendments in the drafts in Step 3 of this Clause so as to
complete and submit the documents to the investor for approval.
2. Preparing and assessing a request for proposals:
Step 1: The procuring entity press the “Log in”
button on the homepage and insert the certification password of the procuring
entity to log in the System. Then select “Goods” box to fill in the offer and
request for proposals.
Step 2: The procuring entity shall fill in the Bid
Data Sheet; Evaluation and Qualification Criteria and key employees; Bidding
forms; Scope and Schedule of supply of goods and related services; Special
Conditions of Contract in the equivalent web forms on the System. The aforesaid
web forms shall be subsequently printed to complete the contents of Chapter II
- Bid Data Sheet, Chapter III – Evaluation criteria, Chapter IV – Bidding forms
and bid forms and Chapter V - Conditions for procurement (Scope and Schedule of
supply of goods and related services).
Step 3: The procuring entity shall prepare
Evaluation and Qualification Criteria (contents excluding Table of evaluation
and qualification criteria); Conditions for procurement (contents excluding
scope and schedule of supply of goods and related services), and Draft contract
using the Form No. 2 enclosed on the System. The above web forms shall be
subsequently printed to complete contents of Chapter III - Evaluation and
Qualification Criteria, Chapter V – Conditions for procurement, and Chapter
VIII - Contract Forms.
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- Chapter II - Bid Data Sheet;
- Chapter III - Evaluation and Qualification
Criteria;
- Chapter IV – Bidding forms and bid forms,
including the following forms: Form No. 1, Form No. 2, Form No. 3, Form No. 4,
Form No. 5;
- Chapter V – Conditions for procurement;
- Chapter VI – Draft contract.
Step 5: If there is any contents provided in the
Step 2 of this Clause need to be amended during the assessment and approval
process, the procuring entity shall log in the System and make direct
amendments. If there is any of other contents need to be amended, the procuring
entity shall make amendments in the drafts in Step 3 of this Clause so as to
complete and submit the documents to the investor for approval.
3. Approving bidding documents or request for
proposals:
Bidding documents or request for proposals shall be
approved in writing according to the request for approval and assessment
report.
The investor shall only approve the contents in the
documents submitted by the procuring entity for assessment in Step 4 of Clause
1, and Step 4 Clause 2 of this Article.
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After the bidding documents or the request for
proposals is approved by the investor, the procuring entity shall log in the
System, then click to post invitation to bid or offer and enclose the files
prepared in Step 3 of Clause 1, Step 3 and Step 5 of Clause 2 of this Article
and the scan of the approval for the bidding documents or request for proposals
granted by the investor into the invitation to bid or offer, and then publish
them on the System.
5. Specific procedures are provided in the guide in
the homepage of the System and by the System operating organization.
Article 7. Validity of bidding
documents, requests for proposals, bids, and proposals on online procurement of
goods
1. All contents and enclosed files of the bidding
documents or the request for proposals, once are posted successfully on the
System according to the verification number of the procuring entity, shall be
treated legally valid. The procuring entity shall be responsible for the
accuracy between the bidding documents or the request for proposals posted on
the System and approved by the investor.
2. The bidder shall fill in the following forms:
(i) Bid submission form, (ii) Bidding forms on the System and (iii) Power of
attorney, (iv) Joint venture agreement (if any), (v) Bid security, and concurrently
post other information at the request of the bidding documents or the request
for proposals upon its participation in the process of bidding. The bidding
documents or the request for proposals, once are posted successfully on the
System according to the verification number of the procuring entity, shall be
treated legally valid.
Article 8. Bid price
1. The bid price of the bidder shall include total
expenses to perform the contract, including taxes, fees and charges (if any).
The taxes, fees and charges at 28 days prior to the bid’s closing date shall
apply. The bid price shall be evaluated with expenses incurred from taxes, fees
and charges (if any) that are taken into account.
2. The bidder must be responsible for determining and
offering sufficient types of taxes, fees and charges (if any) in the bid price.
In case where the bid does not mention taxes, fees and charges, its bid price
shall be treated as the price including sufficient types of taxes, fees and
charges; in this case, if the bidder is successful and awarded the contract,
such bidder shall take all responsibility and make full payments of taxes, fees
and charges (if any) to the State in accordance with regulations of law on
taxation.
3. Discounts do not apply in the online
procurement. When a bidder submit the bid or the proposal online, the System
shall automatically transfer the bid price from the bidding forms to the bid
submission form.
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1. Bid security via the online procurement network
shall be made in the form of a bank guarantee from a credit institution
lawfully operating in Vietnam.
2. With regard to credit institutions that are
connected with the System, the bidder shall furnish a bid security online.
3. With regard to credit institutions that are not
connected with the System, the bidder shall scan the bank guarantee and
enclosed it in the bid submitted online. Each bidder is invited to negotiate
and complete the contract must furnish the original of the bank guarantee to
the procuring entity.
Article 10. Contract
1. All-inclusive contract shall apply to online
procurement of goods.
2. Bidding documents and request for proposals
shall include model contracts and specific regulations on terms and conditions
of the contract serving as the basis for the investor to make offer and
contracting parties to negotiate, complete, conclude and execute the contract.
3. Any contract concluded by the investor, the
procuring entity and the contractor shall comply with the model contract, terms
and conditions of contract in the bidding documents or the request for
proposals and proposed amendments with the consent of the investor in the
process of negotiation and completion of the contract in accordance with law on
bidding and other relevant law provisions.
Article 11. Sale permits of
producers
1. Regarding common and available-on-market goods
which are standardized and under warranty as recommended by the producer, the
bidder is not required to submit a sale permit issued by the producer or a
certification of joint venture relationship or any other equivalent documents.
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3. If the sale permit issued by the producer or the
certification of joint venture relationship or any other equivalent documents
does not fully satisfy conditions required by the bidding documents, the
procuring entity must request the bidder to clarify during the bid evaluation
without immediate rejection of the bid.
4. If a producer, agent, or distributor
intentionally does not provide the bidder with the sale permit or certification
of joint venture relationship or other equivalent documents without valid
reasons, does not comply with law on trade and competition resulting in the
advantages or monopoly position of other bidders, the bidder must promptly
notify the Ministry of Planning and Investment and the Ministry of Industry and
Trade for handling.
Article 12. Implementation
1. This Circular takes effect from August 15, 2016.
2. Subject to actual condition, Public Procurement
Agency of the Ministry of Planning and Investment may make necessary amendments
to web forms on the System to enable entities to select bidders online so as to
simplify administrative procedure, satisfy requirements of sponsors, promote
the competition, equity, transparency and economic efficiency in procurement,
and ensure the effectiveness of the roles of regulatory agencies in
procurement.
3. Ministries, ministerial-level agencies,
Governmental agencies, other agencies in central government, People’s
Committees and relevant organizations and individuals shall implement this
Circular. Difficulties that arise during the implementation of this Circular
should be reported to the Ministry of Planning and Investment for
consideration./.
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Form
5
INVITATION
FOR PRE-QUALIFICATION
(Selection of bidders)
To:
Vietnam Public Procurement Review Journal – Ministry of Planning and Investment
The Procuring Entity is: 1
.................................................................................................
Address: 2.......................................................................................................................
Phone number/fax/email:.................................................................................................
TIN:................................................................................................................................
Hereby request Vietnam Public
Procurement Review Journal to publish the following Invitation for
Pre-qualification:
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- Package type:
Construction Procurement of goods Non-consultancy services Combined bidding
- Bid Price: [insert Bid price
according to the approved plan for bidder selection]:....................
- Summary of contract package: [insert
summary of contract package, not exceeding 150 words]..
- Contract duration: [insert
contract duration according to the approved plan for bidder selection]....
2. Project’s name or procurement
estimate’s name for regular procurement: [insert project’s name, procurement
estimate’s name].............................................................................................................................
3. Sources of Funds: [insert
sources of funds according to the approved plan for bidder selection]
4. Form of bidder selection: National
or international open tender with pre-qualification [insert form of
selection of bidders according to the approved plan for bidder selection]............................................................
5. Method of bidder selection: [insert
method of bidder selection according to the approved plan for bidder selection]
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7. Agency/unit issuing
Pre-qualification Document: [insert agency/unit issuing Pre-qualification
Document, address, phone number, fax, email]..........................................................................................................
8. Deadline for the submission of
applications: ………….. …[time], on….[date] 4
9. Application opening time: …………..
…[time], on….[date] 5
……….[Location]…,[date]….
Legal representative of Procuring Entity
[Full name, position, signature and seal]
1,2 Insert
accurate name and address of Procuring Entity as the basis for invoices
3 Pre-qualification
Documents are issued for free at least 03 working days from the first day on
which the Invitation for pre-qualification to the deadline for submission of
applications.
4 Deadline
for submission of applications is set suitably so as to bidders have enough
time to prepare applications not sooner than 10 days in terms of national
bidding and 20 days in terms of international bidding, from the first day on
which the Pre-qualification Documents are issued until the deadline for
submission of applications.
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Form
11
INVITATION
FOR PRE-QUALIFICATION
(To be used for projects with land use)
To:
Vietnam Public Procurement Review Journal –Ministry of Planning and Investment
The Procuring Entity is: 1..................................................................................................
Address: 2.......................................................................................................................
Phone number/fax/email:.................................................................................................
TIN:................................................................................................................................
Hereby request Vietnam Public
Procurement Review Journal to publish the following invitation for
pre-qualification for the project with land use:
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2. Summary of project [insert
summary of project following the items below, not exceeding 150 words]
- Project’s name:.............................................................................................................
- Name and location of sources of
land, expected land plot:.............................................
- Total land use area:.......................................................................................................
- Estimated total expenses:.............................................................................................
- Objectives:...................................................................................................................
3. Form: [international or
national pre-qualification].............................................................
4. Time for issuing
Pre-qualification Document: from…to…, on……..[date] until ……[time] on…….[date] [insert
deadline for submission of applications] (in office hours) 3.
5. Agency/unit issuing
Pre-qualification Document: [insert agency/unit issuing Pre-qualification
Document, address, phone number, fax, email]..........................................................................................................
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7. Deadline for the submission of
applications: …………. …[time], on….[date] 5
8. Application opening
time…………..[time], on……[date] 6
……….[Location]…,[date]….
Legal representative of Procuring Entity
[Full name, position, signature and seal]
1,2 Insert
accurate name and address of Procuring Entity as the basis for invoices
3 Pre-qualification Documents
are issued for free at least 03 working days from the first day on which the
Invitation for pre-qualification is published.
4 Price of 01 set of
Pre-qualification Document does not exceed VND 5 million in terms of national
bidding and not exceed VND 10 million in terms of international bidding. If
Pre-qualification Documents are issued by post, the Procuring Entity shall
specify expenses incurred by bidders to receive the Pre-qualification Documents
5 Deadline for
submission of applications is set suitably so as to bidders have enough time to
prepare applications not sooner than 30 days from the first day on which the
Pre-qualification Documents are issued until the deadline for submission of
applications.
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