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THE MINISTRY OF EDUCATION AND TRAINING
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SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom - Happiness
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No:
47/2000/QD-BGDDT
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Hanoi, November 08, 2000
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DECISION
PROMULGATING THE REGULATION ON THE
COLLECTION, MANAGEMENT AND USE OF EDUCATIONAL STATISTICAL DATA
THE MINISTER OF EDUCATION AND TRAINING
Pursuant to the Government’s Decree No. 15/CP of March 2, 1993 on the tasks,
powers and State management responsibilities of the ministries and
ministerial-level agencies;
Pursuant to the Government’s
Decree No. 29/CP of March 30, 1994 on the tasks, powers and organizational
structure of the Ministry of Education and Training;
Pursuant to the Ordinance on Accounting-Statistics of May 10, 1988;
Pursuant to the Government’s
Decree No. 93/1999/ND-CP of September 7, 1999 on sanctioning administrative
violations in the field of statistics;
At the proposal of the Director of the Ministry’s
Office,
DECIDES:
Article 1.- To issue together with this Decision the
Regulation on the collection, management and use of educational statistical
data.
Article 2.- This Decision takes effect 15 days after its
signing. All previous regulations contrary to this Decision are hereby
annulled.
Article 3.- The Director of the Ministry’s Office, the heads of units attached to the
Ministry, the directors of the provincial/municipal Education and Training
Services, universities and institutes, the principals of high-education
institutions, colleges and secondary vocational schools shall have to implement
this Decision.
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MINISTER
OF EDUCATION AND TRAINING
Nguyen Minh Hien
REGULATION
ON THE COLLECTION, MANAGEMENT AND USE OF
EDUCATIONAL STATISTICAL DATA
(Issued together with Decision No.
47/2000/QD-BGDDT of November 8, 2000 of the Minister of Education and Training)
I.
GENERAL PROVISIONS:
Article 1.- Educational statistical data
1. Educational statistical data include
information on the organization and operation of the national educational
system, which are gathered regularly and periodically from schools and other
educational establishments through a data-collection system.
2. Educational statistical data constitute an
important basis for the managerial agencies to supervise, analyze and evaluate
the situation and forecast the development trends of the branch, so as to work
out plannings, plans and policies for the management of education and training.
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Article 2.- Agencies managing educational statistical data
1. The Education Management Information Center
of the Ministry’s Office (hereafter
referred to as EMI Center for short) shall be assigned by the Ministry of
Education and Training the task of managing educational statistical data of the
Ministry.
2. The Statistical sections of the
provincial/municipal Education and Training Services, universities, institutes,
high-education institutions, colleges and secondary vocational schools shall be
assigned the task of managing educational statistical data of their respective
localities and educational establishments.
II.
SYSTEM OF EDUCATIONAL STATISTICAL FORMS
Article 3.- Competence to issue educational statistical form
system
1. The EMI Center shall, under the direction of
the General Department of Statistics, coordinate with the Departments and units
attached to the Ministry in elaborating and guiding the implementation of the
system of periodical educational statistical forms, according to the demands
for management information regarding education and training of the State and
branch in each period. The form system shall be issued according to the
joint-regulations of the General Department of Statistics and the Ministry of
Education and Training.
2. The EMI Center shall have to gather opinions
from the departments and units attached to the Ministry on the norms and
indexes in order to improve, supplement and perfect the educational statistical
form system within the entire branch, thus serving the work of education
management.
Article 4.- Specialized statistical forms
1. The Departments and units attached to the
Ministry shall, when deeming it necessary to issue forms to grassroots
establishments in order to gather specialized or provisional statistical
information, have to consult and coordinate with the EMI Center, so as to avoid
coincidence and overlapping in statistical indexes and help units not to have
to report for many times.
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III.
COLLECTION, HANDLING AND MANAGEMENT OF EDUCATIONAL STATISTICAL DATA
Article 5.- Collection of educational statistical data
1. The collection of educational statistical
data shall be conducted through statistical forms.
2. When receiving requests from agencies in
charge of collecting educational statistical data prescribed in Articles 3 and
4 of this document, units shall have to fully and accurately fill the
statistical forms with statistical data and send them to the requesting
agencies within the prescribed time-limits.
Article 6.- Responsibilities of the EMI Center
1. The EMI Center shall have to collect, process
and synthesize educational statistical data through the periodical statistical
form system, as provided for by the General Department of Statistics and the
Ministry of Education and Training.
2. In cases where it is necessary to supplement
the data sources relating to education and training in order to meet the
requirements of branch management and direction, the EMI Center shall assume the
prime responsibility or coordinate with concerned agencies in organizing sample
surveys or specialized surveys.
3. Every 5 and 10 years, the EMI Center shall
work out and publish the Education and Training Statistical Directory in
service of the evaluation and reviewing of each development period, as well as
the elaboration of development strategies of the branch.
Article 7.- Responsibilities of the Departments and units
under the Ministry
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Article 8.- Responsibilities of the provincial/municipal
Education and Training Services and schools
1. The statistical sections of the
provincial/municipal Education and Training Services, universities, institutes,
high-education institutions, colleges, vocational secondary schools shall have
to collect, process and synthesize educational statistical data according to
the periodical statistical form systems and professional guidance of the
Ministry of Education and Training; coordinate with the Ministry and other
sections in their units in conducting sample and specialized surveys; compile
their five-year and ten-year educational statistical directories.
2. The statistical sections of the
provincial/municipal Education and Training Services, universities, institutes,
high-education institutions, colleges, vocational secondary schools shall bear
responsibility before the Ministry of Education and Training for the accuracy
of the reported data; and create conditions for the work of annual inspection
by the Ministry when requested.
Article 9.- Preservation of educational statistical data
The educational statistical data must be kept
and preserved by educational establishments and education administration
agencies in strict compliance with the State�s
regulations on document preservation.
VI.
ANNOUNCEMENT AND USE OF EDUCATIONAL STATISTICAL DATA
Article 10.- Announcement of educational statistical data
1. The EMI Center shall be assigned to announce
and provide educational statistical data to units inside and outside the branch
as prescribed.
2. The Department for Political Activities
shall, in coordination with the EMI Center, be the designated unit in charge of
providing educational statistical data to mass media.
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4. The Department of Planning and Finance shall,
in coordination with the EMI Center, be the designated unit in charge of
providing educational statistical data regarding plans and financial matters to
units inside and outside the branch as prescribed.
5. The provincial/municipal Education and
Training Services, universities, institutes, high-education institutions,
colleges and secondary vocational schools shall have to announce their units� educational statistical data compatible with the
data already reported to the Ministry of Education and Training.
Article 11.- Use of educational statistical data
1. Units of the Ministry and the entire branch
shall have to use the uniform educational statistical data provided by the EMI
Center in their official documents, thus ensuring the uniformity of data
sources.
2. Units of the provincial/municipal Education
and Training Services, universities, institutes, high-education institutions,
colleges and secondary vocational schools shall have to use uniform educational
statistical data provided by the statistical sections in their documents, thus
ensuring the uniformity of data sources.
V.
IMPLEMENTATION PROVISIONS
Article 12.- Implementation provisions
All violations regarding data statistics shall
be handled according to the provisions of the Government’s
Decree No. 93/1999/ND-CP of September 7, 1999 on sanctioning administrative
violations in the field of statistics and Circular No. 04/1999/TT-TCTK of October
19, 1999 of the General Department of Statistics guiding the implementation of
such Decree.