THE
MINISTRY OF PU\NNING AND INVESTMENT
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|
SOCIALIST REPUBLIC OF
VIET NAM
Independence - Freedom – Happiness
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|
No.
13/2010/TT-BKH
|
Hanoi,
June 02, 2010
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CIRCULAR
PROVIDING
FORMS OF INVESTMENT MONITORING AND EVALUATION REPORTS
Pursuant to Law No. 38/2009/QH12 Amending and
Supplementing a Number of Articles of Laws Concerning Capital Construction
Investment;
Pursuant to Investment Law No. 59/2005/QH11;
Pursuant to the Government's Decree No.
113/2009/ND-CP of December 15. 2009. on investment monitoring and evaluation;
Pursuant to the Government's Decree No.
II6/2008/ND-CP of November 14. 2008, defining the functions, tasks, powers and
organizational structure of the Ministry of Planning and Investment;
The Ministry of Planning and Investment provides
forms of investment monitoring and evaluation reports as follows:
Article 1. Scope of
regulation and subjects of application
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2. This Circular applies to organizations and
individuals involved in the elaboration of investment monitoring and evaluation
reports.
Article 2. Forms of
investment monitoring and evaluation reports
1. Forms of investment monitoring and
evaluation reports issued together with this Circular include:
a/ Form No. 1: biannual and annual report on
investment monitoring and evaluation;
b/ Form No. 2: monthly report on the
implementation of investment projects with 30% or more state capital:
c/ Form No. 3: quarterly, biannual and annual
report on monitoring and evaluating the implementation of investment projects
with 30% or more state capital:
d/ Form No. 4: monitoring and evaluation
report upon adjustment of investment projects with 30% or more state capital;
e/ Form No. 5: monitoring and evaluation
report upon termination of investment projects with 30% or more state capital:
f/ Form No. 6: biannual and annual report on
monitoring and evaluating the implementation of investment projects funded with
other sources of capital.
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Article 3.
Organization of implementation
1. This Circular takes effect on July 17.
2010.
2. Ministries, ministerial-level agencies,
government-attached agencies, other central agencies. People's Committees at
all levels and concerned organizations and individuals should
report problems arising in the course of implementation to the Ministry of
Planning and Investment for timely consideration and settlement.-
MINISTER
OF PLANNING AND INVESTMENT
Vo Hong Phuc
FORM
NO. 1
REPORT
ON MONITORING AND ASSESSMENT OF ANNUAL AND BIANNUAL OVERALL INVESTMENT
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SOCIALIST REPUBLIC
OF VIETNAM
Independence - Freedom - Happiness
---------------
No.:
/BCGSDT
………,
date… month.. year …….
REPORT ON MONITORING
AND ASSESSMENT OF OVERAL INVESTMENT
(Biannual/annual)
To:
………………………………………………….
I. STATUS OF ISSUANCE OF DOCUMENTS GUIDING
POLICIES AND LAW IN RELATION TO INVESTMENT UNDER AUTHORITY
- Specifying the guiding documents in the
reporting period (Document number, issuance date and document abstract).
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II. STATUS OF PLANNING MANAGEMENT(stating the
situation and result of performance, the pluses and minuses, the causes and
responsibilities of agencies and organizations concerned, the problems related
to mechanism and policies and proposing the remedies).
1. Status of formulation, appraisal and
approval of planning under the area of management.
2. The management of implementation of
provisions as prescribed.
3. The main obstacles and proposal for
remedies.
III. STATUS OF MANAGEMENT OF INVESTMENT
PROJECTS WITH THE USE OF 30% OF STATE CAPITAL OR MORE (stating the
situation and result of performance, the pluses and minuses, the causes and
responsibilities of agencies and organizations concerned, the problems related
to mechanism and policies and proposing the remedies).
1. Formulation, appraisal and approval of
projects.
2. Status of project implementation
- Value of volume invested in the period;
achievements against the plans;
- Status of disbursement of projects;
achievements against the plans;
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- A number of projects adjusted in the
period; the main reasons and remedies;
- Total project violated regulations on
quality management; seriousness of the violation; major causes and remedies;
- A number of projects lost and wasted;
degree of loss and waste, causes and treatment status of detected violations;
- A number of projects violating investment
procedures; seriousness, causes and remedies.
3. Situation of implementing investment plans
funded by the State:
- Plans for allocation of capital in the
period;
- Results of disbursement of investment
capital in the period;
- Situation of outstanding debt of investment
capital (if any);
- Situation of waste and loss of investment
capital (if any).
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IV. STATUS OF MANAGEMENT OF INVESTMENT
PROJECTS USING OTHER FUNDS (stating the situation and result of performance, the
pluses and minuses, the causes and responsibilities of agencies and
organizations concerned, the problems related to mechanism and policies and
proposing the remedies).
1. Verifying and issuing certificate of
investment
- Situation of project appraisal;
- A number of projects issued with certificate
of investment in the period, total of registered investment capital (by
economic sectors).
2. Managing the implementation of investment
projects
- Investment capital plan as registered;
- Disbursement actually achieved.
3. Main obstacles and proposed remedies.
V. IMPLEMENTING THE INVESTMENT MONITORING AND
ASSESSMENT
(stating
the situation and result of performance, the pluses and minuses, the causes and
responsibilities of agencies and organizations concerned, the problems related
to mechanism and policies and proposing the remedies).
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2. Assessment of quality of reports.
3. Result of examination and assessment of
investment projects in the period
- A number of projects examined; achievements
against the plan (attached to the list of projects decided on investment by the
competent person and examined by the state management agency on investment);
- A number of projects assessed, achievements
against the plan (attached to the list of assessed projects);
- The main findings after examining and
evaluating the project.
4. Plan for examination and assessment of
investment projects in the next period (attached to the list of projects expected
to be examined and assessed in the period).
5. General assessment of investment
monitoring and assessment in the period.
6. Main obstacles and proposed remedies.
VI. PROPOSALS AND RECOMMENDATIONS
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2. Proposals for implementation
(Attached to
sub-forms: 01, 02, 03)
HEAD OF AGENCY
(Signature,
seal)
Subform
01
STATUS
OF INVESTMENT IN REPORTING PERIOD
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Total
Quarter I
Quarter II
Quarter III
Quarter IV
I. Projects using 30% of state capital or more
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Plan
Implementation
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% completed
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Plan
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Implementation
% completed
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III. Total
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Plan
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Implementation
% completed
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% compared with the
same period of last year
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Plan
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Implementation
% completed
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% Compared with the
same period of last year
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Plan
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Implementation
% completed
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% Compared with the
same period of last year
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Subform
02
STATUS
OF INVESTMENT MONITORING AND ASSESSMENT OF PROJECTS USING 30% STATE
CAPITAL OR MORE
No.
Content
Total
Classification by
group
A
B
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I
Investment preparation
1
A number of projects planned for investment
preparation in the period
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2
A number of projects appraised in the
period
3
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II
Investment implementation
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1
A number of investment projects implemented
in the period
2
A number of new projects commenced during
the period
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3
A number of projects whose reports on
monitoring and assessment are made as prescribed in the period.
4
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5
A number of projects whose project
assessment is done in the period
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6
A number of projects in breach of investment
procedures detected in the period.
a
Not in accordance with the planning
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b
Aprroval beyond power
c
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7
A number of projects in breach of quality
management detected in the period (under the current regulations of quality
management)
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8
A number of projects wasted or lost
detected in the period (after inspection, examination, audit and
finalization)
a
Total investment capital of projects with
waste and loss detected.
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b
Total amount of loss and waste defined
9
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a
A number of projects of slow progress due
to investment procedures.
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b
A number of projects of slow progress due
to site clearance
c
A number of projects of slow progress due
to capacity of investor, project management unit and contractors
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d
A number of projects of slow progress due
to timeless capital allocation
đ
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10
A number of projects must be adjusted in
the period
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a
A number of projects whose objectives and
investment scale must be adjusted
b
A number of projects whose investment
capital must be adjusted
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c
A number of projects whose investment
progress must be adjusted
d
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11
A number of projects whose performance must
be stopped because of various reasons
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12
A number of projects in need of selection
of contractors in the period
a
Total package held for selection of contractor
in the period
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-
Contractor appointment
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-
Open bidding
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-
Hình thức khác Other forms
b
Total package in breach of bidding
procedures detected in the period
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-
Bidding performed not in accordance with
regulation
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III
End of investment, handover and
putting of project into use
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1
A number of projects whose investment is ended
in the period
2
A number of projects whose finalization
procedures are done for project completion in the period
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3
A number of projects put into use but not
effective (if any)
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STATUS
OF INVESTMENT MONITORING FOR PROJECT USING OTHER FUNDS
No.
Target
Total
Classification by
group
(1)
(2)
(3)
1
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a
Total capital registered for investment
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b
A number of projects whose verification
procedures are done for issuance of Certificate of investment
c
A number of projects whose procedures for
investment registration has been done
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2
A number of projects have been issued with
Certificate of investment in the period
a
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b
Adjustment of scale
of investment capital
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c
Adjustment of progress
d
Transfer of investor
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3
A number of projects inspected and assessed
in the period
4
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5
A number of projects in breach of regulations
on environmental protection detected in the period
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6
A number of projects in breach of
regulations on land use detected in the period
7
A number of projects in breach of
regulations on management of natural resources detected in the period
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8
The projects whose Certificate of
investment must be revoked
9
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a
Owner’s contributed capital
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b
Loans
c
Other legal mobilization
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10
A number of projects terminated with their
investment in the period
Notes: (1) Project under the approval of the
Prime Minister for investment (2): Project with a total investment of 300
billion dong or more (except for projects specified at Point (1) ), (3): Project
with a total investment of less than 300 billion dong.
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FORM
NO. 2
REPORT
ON MONITORING AND ASSESSMENT OF MONTHLY INVESTMENT PROJECT FOR INVESTMENT
PROJECTS USING 30% OF STATE CAPITAL OR MORE
NAME OF GOVERNING
AGENCY
NAME OF INVESTOR
-------
SOCIALIST REPUBLIC
OF VIETNAM
Independence - Freedom - Happiness
---------------
Số:
/ BCGSDGDT
………,
date month year…….
REPORT ON MONITORING
AND ASSESSMENT OF INVESTMENT
(Month …. year ….)
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To: ………………………………………………….
1. Status of project implementation
1.1. Project implementation progress
The volume of work done; accumulated work
done from the beginning of the year and of the project; comparison with the
plan.
1.2. Status of disbursement
- Value of volume of work done in a month;
accumulated value of volume of work from the beginning of the year and of the
project; comparison with the plan.
- Status of disbursement of investment
capital in a month; accumulated disbursement value from the beginning of the
year and of the project; comparison with the plan.
+ Construction and installation costs:
+ Equipment costs:
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2. Assessment of project implementation
2.1. Overall assessment of project
implementation: (Overall assessment of the implementation of construction
investment procedures, volume of implementation, disbursement progress,...
assessment of the achievement compared with the plan, the existences and
problems).
2.2. Analysis of existent causes
2.3. Solutions to handle the existences and
obstacles.
3. Proposal
Proposing the supporting and handling
measures of project’s problems (if any) to the person having competence in
investment decision.
INVESTOR
(Signature
and seal)
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FORM
NO. 3
REPORT
ON MONITORING AND ASSESSMENT OF QUARTERLY, BIANNUAL, ANNUAL INVESTMENT PROJECT
IMPLEMENTATION FOR PROJECTS USING 30% OF STATE CAPITAL OR MORE
NAME OF GOVERNING
AGENCY
NAME OF INVESTOR
-------
SOCIALIST REPUBLIC
OF VIETNAM
Independence - Freedom - Happiness
---------------
Số:
/BCGSDGDT
………,
date month year…….
REPORT ON MONITORING
AND ASSESSMENT OF INVESTMENT IMPLEMENTATION
(Quarterly/Biannual/Yearly)
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To:
………………………………………………….
I. Content of report:
1. Status of project implementation:
1.1. Progress of project implementation: ( Preparation
for technical design, site clearance and relocation, bidding and contract
performance…)
1.2. Value of volume performed under the
progress of contract implementation
1.3. Status of capital management and summary
of disbursement result:
1.4. Quality of work achieved: (Describing
the quality of work achieved in proportion to the values of work volume for
each phase accepted and paid)
1.5. Other costs related to the project:
1.6. Changes related to the process of
project implementation:
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2.1. Plan for implementation: (Stating
the overall plan for each phase of project management in order to obtain the
required progress);
2.2. Detailed plan of project implementation
management contents: (Describing the detailed plan of each phase for work
composition related to the phase of project management and implementation).
2.3. Results obtained compared with the
proposed plan and adjustment of implementation plan to suit the requirements:
2.4. Quality assurance and effect of project
management:
3. Status of information processing and
feedback
3.1. Reporting information assurance: (The
accuracy, truthfulness of reporting information)
3.2. Reporting information processing: (The
timely reporting information processing after receipt of report for timely
feedback to avoid adverse consequences to the project).
3.3. Result of arising problems: (Stating the
results achieved through the process of settlement of arising problems during
the project implementation).
II. Investor’s self-assessment and remark
about the project:
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2. Project management:
3. Information processing and feedback:
III. Proposed implementation solution:
Proposing the supporting and handling
measures of project’s problems (if any) to the person having competence in
investment decision.
INVESTOR
(Signature
and seal)
(Attached to subforms
No.: 04, 05, 06, 07, 08, 09, 10)
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- Subform No.04 is reported only once in the
first period;
- Subforms No. 04, 05, 06, 07, 08, 09,
10 are only reported in the periods of activity deployment related to the
contents in these subforms;
- For projects which are decided on
investment by Chairman of district and commune-level People’s Committee, in
addition to sending reports to the person having competence in investment
decision and the governing agency, other reports must be sent to the Service of
Planning and Investment for summary.
Subform
No. 04
FORM
OF PROJECT INFORMATION
1. Project name:
2. Project investor:
3. Project planning consultation organization:
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4. Scale and capacity:
5. Project location:
6. Land use area:
7. Form of project management:
8. Project timeline:
- Approval date of investment decision:
- Project implementation time:
+ Starting time:
+ End time:
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10. Investment capital:
11. Brief description of project:
….., date … month …
year …..
INVESTOR
(Signature
and seal)
Subform
No. 05
PROGRESS
OF TECHNICAL DESIGN FORMULATION
No.
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Name of contractor
performing technical design
Approval date of
technical design
Plan
Actuality
A number of
documents
(1)
(2)
(3)
(4)
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(6)
1-
2-
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3-
...
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….., date … month …
year …..
INVESTOR
(Signature
and seal)
...
...
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PROGRESS
OF SITE CLEARANCE AND RELOCATION
No.
Name of sub-project
/ package / location
Date on which the
competent authority approves the project to compensate for site clearance and
relocation
Compensation date
(site handover)
Plan
Actuality
Plan
Actuality
...
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(2)
(3)
(4)
(5)
(6)
1-
...
...
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2-
3-
...
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…
...
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….., date … month …
year …..
INVESTOR
(Signature
and seal)
Subform
No. 07
PROGRESS
OF CAPITAL EXPENDITURE FOR IMPLEMENTATION OF SITE CLEARANCE AND RELOCATION PLAN
No.
Name of sub-project
/ package / location
Costs of site
clearance and relocation
Management costs
...
...
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Accumulation
Plan
Spending
Plan
Spending
Plan
Spending
(1)
(2)
...
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(4)
(5)
(6)
(7)
(8)
(9)
1-
...
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2-
...
...
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3-
...
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…
...
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….., date … month …
year …..
INVESTOR
(Signature
and seal)
Subform
No. 08
PROGRESS
OF BIDDING IMPLEMENTATION
No.
...
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Package price
Form of biding
Method of bidding
Form of contract
Duration of the
contract
Duration of bidding
Result of bidding
Plan
Actuality
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Bid-winning price
Increase (+),
decrease (-) difference
Bid-winning
contractor
(1)
(2)
(3)
(4)
(5)
(6)
...
...
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(8)
(9)
(10)
(11)
(12)
(13)
1-
...
...
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...
...
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...
...
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3-
...
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…
...
...
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….., date … month …
year …..
INVESTOR
(Signature
and seal)
Subform
No. 09
PROGRESS
OF CONTRACT PERFORMANCE
Unit: Million dong
No.
Package name
Number of contract
Contractor name
...
...
...
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Initial contract
Adjusted contract
Actual completion
day
Value of work volume
done (%)
Value paid
Contract value
Completion day
Contract value
Completion day
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...
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Cumulation at the
beginning of year
Cumulation after
contract signing
Reporting time
Cumulation at the
beginning of year
Cumulation after
contract signing
(1)
(2)
(3)
(4)
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(6)
(7)
(9)
(10)
(11)
(12)
(13)
(14)
(15)
...
...
...
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(17)
1-
...
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2-
...
...
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...
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3-
...
...
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...
...
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...
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….., date … month …
year …..
INVESTOR
(Signature
and seal)
...
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SUMMARY
OF PERFORMANCE AND PAYMENT OF PROJECT INVESTMENT CAPITAL
Unit: Million dong
No.
Content description
Investment capital
plan
Value of work
volume done at the site
Value of work
volume accepted
Capital
paid(advance+ work volume at site paid
Value of work
volume accepted but unpaid
...
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Cumulation from
commencement
In reporting period
Cumulation from
commencement
In reporting period
Cumulation from
commencement
In reporting period
Cumulation from
commencement
Total
Advanced capital
...
...
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Advanced capital
(1)
(2)
(5)
(6)
(7)
(8)
(9)
(10)
...
...
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(12)
(13)
(14)
(15)
1-
Total
...
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2-
State capital
...
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...
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3-
Other capital
...
...
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-
Construction &
installation
...
...
...
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-
Equipment
...
...
...
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...
...
...
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-
Other costs
...
...
...
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…..
...
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….., date … month …
year …..
INVESTOR
(Signature
and seal)
...
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FORM
NO. 4
REPORT
ON MONITORING AND ASSESSMENT OF INVESTMENT PROJECT ADJUSTMENT FOR INVESMENT
PROJECTS USING 30% OF STATE CAPITAL OR MORE
NAME OF GOVERNING
AGENCY
NAME OF INVESTOR
-------
SOCIALIST REPUBLIC
OF VIETNAM
Independence - Freedom - Happiness
---------------
Số:
/BCGSDGDT
………,
date month year…….
REPORT ON MONITORING
AND ASSESSMENT OF INVESTMENT PROJECT
Project name:
……………………..
...
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I. Information about project:
1. Project name:
2. Investor:
3. Project planning consultation organization:
5. Main objectives of project:
4. Scale and capacity:
5. Project location:
6. Land use area:
7. Form of project management:
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- Approval date of investment decision:
- Project implementation time:
+ Starting time:
+ End time:
9. Total investment:
10. Investment capital:
11. Brief description of project:
II. Status of project implementation: (Reporting in detail
the entire process of project implementation to the point of time applying for
project adjustment
III. Content of project adjustment: (Stating main
contents of project adjustment, components of adjusted project)
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(Comprehensively reviewing the project,
stating the reasons and causes for project adjustment and responsibilities of the
parties concerned in the process of formulation, appraisal, approval and
implementation of the project as a basis of project adjustment and learning
from experience for other projects ...)
V. Re-assessment of adjusted project:
VI. Proposal:
INVESTOR
(Signature
and seal)
FORM
NO. 5
REPORT
ON MONITORING AND ASSESSMENT OF PROJECT INVESTMENT TERMINATION FOR PROJECTS
USING 30% OF STATE CAPITAL OR MORE
...
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SOCIALIST REPUBLIC
OF VIETNAM
Independence - Freedom - Happiness
---------------
Số:
/BCGSDGDT
………,
date month year…….
REPORT ON MONITORING
AND ASSESSMENT OF PROJECT INVESTMENT TERMINATION
Project name:
……………………..
To:
………………………………………………….
I. Information about project:
1. Project name:
...
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3. Project planning consultation organization:
5. Main objectives of project:
4. Scale and capacity:
5. Project location:
6. Land use area:
7. Form of project management:
8. Project timeline:
- Approval date of investment decision
- Project implementation time:
...
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+ End time:
9. Total investment:
10. Investment capital sources
11. Brief description of project:
12. Information about bidding result:
II. Content:
1. Summing up the whole process of project
implementation:
Briefly describing the process of project impelementation
from the preparation for implementation to the end of investment.
2. Summing up the achieved results of
implementation of project:
...
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2.2. Result of financial implementation:
- Comparing the total investment by investment
decision with the total actual disbursement value;
- Stating essential adjustment on total
investment of project;
- Stating factors which effect the
disbursement compared with the approved investment decision
2.3. Factors affecting the results of project
implementation:
- Stating the factors which affect the
results of project implementation including: Legal grounds, project management,
bidding, procurement, site clearance and relocation engineering and
technological issues...
- Advantages and difficulties and remedies
that the investor has carried out.
2.4. Preliminarily stating social-economic efficiency
compared with the project objectives:
The project implementation aims to the
completion of project objectives and contribution to implementation of
objectives and duties of the Government’s plan for social-economic development.
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The project implementation effecting the
relevant sectors and fields (Economy, science and technology, environment,
culture and society, etc. ....).
2.6. The sustainability of project:
Stating the impacting factors and ensuring
the sustainability and promoting the efficiency of the project.
2.3. Learning from experience from
practicality of the project:
Lessons drawn from the project and
recommendations (if any) in order to promote the efficiency, sustainability or
overcome the limitations of the project.
INVESTOR
(Signature
and seal)
...
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REPORT
ON MONITORING AND ASSESSMENT OF ANNUAL AND BIANNUAL INVESTMENT PROJECT
IMPLEMENTATION FOR INVESTMENT PROJECTS USING OTHER FUNDS
NAME OF GOVERNING
AGENCY
NAME OF INVESTOR
-------
SOCIALIST REPUBLIC
OF VIETNAM
Independence - Freedom - Happiness
---------------
Số:
/BCGSDGDT
………,
date month year…….
REPORT ON MONITORING
AND ASSESSMENT OF INVESTMENT PROJECT IMPLEMENTATION
(Biannual/annual)
Project name:
……………………………….
...
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I. Information about project:
1. Investor:
2. Main objectives of project:
3. Scale and capacity:
4. Project location:
5. Total investment and funds
6. Main timeline:
- Isue date of Certificate of investment;
- Date of commencement;
...
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II. Status of project implementation
1. Progress of project implementation:
(stating the results of main work implementation of the project; expected work
volume done in the period, accumulation from the beginning of year and project
and comparison with the plan).
2. Status of capital mobilization for the
project: (specifying the result of capital mobilization for project
implementation in the period based on the funds (investor’s capital, bank loans
and legal mobilization); accumulation from the beginning of the year and
project; comparison with the plan).
3. Status of disbursement (stating the
disbursement of investment capital in the period; accumulated disbursement
value from the beginning of the year and of the project; comparison with the
plan.
4. Implementation of the requirements for
environmental protection, land use, mineral and natural resources use: (stating
the project work done to ensure the requirements of environmental regulations,
the use of land, mineral and natural resources ...)
5. The implementation of contents of
Certificate of investment: (stating contents done in accordance with provisions
of Certificate of investment issued by each phase of project).
II. Proposals for solutions:
Proposing the supporting and handling
measures of project’s problems (if any) to the competent agencies.
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INVESTOR
(Signature
and seal)