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THE MINISTRY OF PLANNING AND INVESTMENT
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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
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No. 04/2017/TT-BKHDT
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Hanoi, November 15, 2017
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CIRCULAR
ON GUIDELINES FOR SELECTION OF BIDDERS THROUGH
NATIONAL BIDDING NETWORK SYSTEM
Pursuant to the
Law on Bidding No. 43/2013/QH13 dated November 26, 2013 of the National
Assembly;
Pursuant to the
Law on Electronic Transactions No. 51/2005/QH11 dated November 29, 2013 of the
National Assembly;
Pursuant to the
Government's Decree No. 63/2014/ND-CP dated June 26, 2014 on guidelines for the
Law on Bidding in terms of selection of bidders;
Pursuant to the
Government's Decree No. 86/2017/ND-CP dated July 25, 2017 on functions, tasks,
powers and organizational structure of the Ministry of Planning and Investment;
The Minister of
Planning and Investment promulgates a Circular on guidelines for selection of
bidders through National bidding network system.
Chapter I
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Article
1. Scope
1. This Circular
provides specific provisions for selection of preferred bidders through
National bidding network system (hereinafter referred to as “e-selection of
preferred bidders”) in procurement of consulting services, non-consulting
services, procurement of goods, construction under scope of regulation of the
Law on Bidding in the form of competitive bidding or domestic shopping method
under single-stage and one-envelope bidding procedure or single-stage and
two-envelope bidding procedure.
2. This Circular does
not apply to procurements divided into smaller packages. If e-selection of
preferred bidders needs to be applied to procurement divided into smaller
packages, each package shall have separate selection of preferred bidders.
Article
2. Regulated entities
1. Entities relating
to e-selection of preferred bidders subject to scope of regulation prescribed
in Article 1 hereof.
2. Entities engaging
in bidding not subject to scope of regulation prescribed in Article 1 hereof
but choose to apply this Circular.
Article
3. Abbreviations
1. E-ITB means
Invitation to Bid or Notice of Proposed Procurement of procurement applying
e-selection of preferred bidders.
2. E-Bidding
Document means Bidding Document, Request for Proposals, and Request for
Quotation of procurement applying e-selection of preferred bidders.
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4. E-Technical
Proposal means Technical Proposal of procurement applying e-selection of
preferred bidders under single-stage and two-envelope bidding procedure.
5. E-Financial
Proposal means Financial Proposal of procurement applying e-selection of
preferred bidders under single-stage and two-envelope bidding procedure.
Article
4. Application of forms
1. Form 01 issued
herewith applies to small-scale construction procurements in the form of
competitive bidding, or e-shopping method under single-stage and one-envelope
bidding procedure.
2. Form 02 issued
herewith applies to small-scale procurement of goods in the form of competitive
bidding, or e-shopping method under single-stage and one-envelope bidding
procedure.
3. Form 03 issued
herewith applies to small-scale procurement of non-consulting services in the
form of competitive bidding, or e-shopping method under single-stage and
one-envelope bidding procedure.
4. Form 04 issued
herewith applies to construction procurements in the form of competitive
bidding, or e-competitive bidding under single-stage and two-envelope bidding
procedure.
5. Form 05 issued
herewith applies to procurement of goods in the form of competitive bidding, or
e-competitive bidding under single-stage and two-envelope bidding procedure.
6. Form 06 issued
herewith applies to procurement of consulting services in the form of
e-competitive bidding.
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Article
5. Bid Security
1. When submitting an
e-Bid, the bidder shall furnish a Bid Security before the deadline for
submission of bids in the form of bank guarantee from a bank or credit
institution lawfully operating in Vietnam. The bidder may furnish an e-Bid
Security directly to a bank or credit institution that has connected to
national bidding network system (hereinafter referred to as the System). With
regard to a bank or credit institution that has not connected to the System,
the bidder shall scan the bank guarantee and enclose it to the e-Bid. In this
case, the bidder must undertake to submit the original copy of Bid Security as
prescribed in Clause 3 of this Article.
2. The original copy
of Bid Security must be submitted to Procuring Entity in the following cases:
a) The bidder is
invited to enter into negotiation;
b) The bidder
violates laws and regulations on bidding so serious that it is not returned the
Bid Security as prescribed in Clause 8 Article 11 of the Law on Bidding.
3. Within 5 working
days from the date on which a Procuring Entity’s request is received, if the
bidder refuses to submit the original copy of Bid Security, the bidder shall be
sanctioned in conformity with its undertakings in the Letter of Bid.
Article
6. Format and size of files enclosed posted in the System
1. A file posted in
the System must meet the following conditions:
a) It is in the
format of MS Word, MS Excel, PDF, CAD, or image with texts in a Unicode font.
Large-size files must be posted in the System in the *.zip or *.rar format;
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2. If a file enclosed
in the e-Bid is not made in the given format prescribed in Clause 1 of this
Article leading to the fact that Procuring Entity cannot open and read this
file, it will not be evaluated anymore.
Article
7. Technical handling in case of system failure beyond control
In case of a system
failure leads to suspension of service, procurements of which bid closing time
or bid opening time falls to the failure duration are extended as follows:
1. If the failure is
remedied and the System resumes operation in the period from 0h00’ to 12h00’,
the new bid closing or opening time is 15h00’ on the same date, except for the
case prescribed in Clause 3 of this Article.
2. If the failure is
remedied and the System resumes operation in the period from 12h00’ to 24h00’,
the new bid closing or opening time is 9h00’ on the next date, except for the
case prescribed in Clause 3 of this Article.
3. If the failure is
remedied and the System resumes operation in Saturday, Sunday, or a holiday,
the new bid closing or opening time is 9h00' on the first working date after
holidays.
4. If the bid closing
or opening time must be extended as prescribed in Clauses 1, 2 and 3 of this
Article, the evaluation of e-Bid must be carried out according to the bid
closing or opening time specified in the e-Bidding Document that has been
posted in the System.
Chapter II
E-SELECTION OF PREFERRED BIDDERS UNDER
SINGLE-STAGE AND ONE-ENVELOPE BIDDING PROCEDURE
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Article
8. Detailed procedures
1. Prepare the
selection:
a) Make e-Bidding
Document;
b) Evaluate and
approve e-Bidding Document.
2. Hold the
selection:
a) Post e-ITB and
issue e-Bidding Document;
b) Amend and clarify
e-Bidding Document;
c) Submit e-Bid;
d) Open bids.
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4. Enter into
negotiation; present, evaluate, approve and publish contract award.
5. Finalize and enter
into contract.
Article
9. Composition and format of e-Bidding Document
1. Composition of
e-Bidding Document:
a) e-ITB;
b) Chapter I:
Instructions to Bidders;
c) Chapter II: Bid
Data Sheet;
d) Chapter III:
Evaluation and Qualification Criteria;
dd) Chapter IV: Forms
of Bidding Document and Bids;
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g) Chapter VI:
General Conditions of Contract;
h) Chapter VII:
Special Conditions of Contract;
i) Chapter VIII:
Contract Forms.
2. Contents of
Chapters I and VI are included in PDF files and posted in the System for
consistent application for all kinds of procurements. The Employer shall not be
required to evaluate these two Chapters when evaluating e-Bidding Document for
approval.
3. Chapter II,
Chapter III (including Evaluation and Qualification Criteria), Chapter IV,
Chapter VII are digitized as webforms in the System.
4. Chapter III
(excluding Evaluation and Qualification Criteria), Chapter V, Chapter VIII are
included in MS Word, MS Excel, PDF, CAD files, or in image, compressed files,
or other formats in conformity with procurement, which are enclosed and posted
in the System by the Procuring Entity.
Article
10. Making, evaluating and approving e-Bidding Document
1. The Procuring
Entity signs in the System, and then select corresponding item “goods”,
“construction”, or “non-consulting services” to make an e-ITB and
other contents of e-Bidding Document.
2. After completing
the e-Bidding Document, Procuring Entity shall print and submit it to the
Employer for evaluation and approval. Procuring Entity shall take
responsibility for consistency between the e-Bidding Document in the System and
e-Bidding Document approved by the Employer.
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4. In the event of
any inconsistency between the e-Bidding Document enclosed in the System by
Procuring Entity and the webform, the contents in the webform shall prevail for
preparation and evaluation of e-Bids.
Article
11. Post e-ITB and issue e-Bidding Document;
1. The posting of
e-ITBs and issuance of e-Bidding Documents shall be applied in accordance with
guidelines in the System.
2. E-Bidding Document
will be delivered free of charge after it is posted in the System. The minimum
period for preparation of e-Bids is 10 working days in case of procurement in
form of competitive bidding and 5 working days in case of procurement in form
of shopping method under normal procedures from the first date on which the
e-ITB is posted in the System.
Article
12. Amendments to and clarification of e-Bidding Document
1. The procuring
entity must post the decision on approval of amendment e-Bidding Document
(including amendment contents) and an updated version of e-Bidding Document
which has already been revised (webform and enclosed files). Amendment must be
completed within at least 03 working days prior to the bid closing time
provided that bidders have enough time to prepare a complete e-Bid; if not, the
closing time must be extended.
2. A bidder requiring
any clarification of the e-Bidding Document shall send a request to Procuring
Entity through the System at least 3 working days before the bid closing time
for consideration. The clarification of e-Bidding Document shall be posted in
the System by Procuring Entity. Should the amendment to the e-Bidding Document
be deemed necessary as a result of a clarification, procedure prescribed in
Clause 1 of this Article shall apply.
3. The system must
send a notification of amendment to e-Bidding Document and clarification of
e-Bidding Document to the bidder who has clicked “theo dõi”
("follow") on the e-ITB page, a subsidiary page of this online System
via email. It is noted that bidders are advised to frequently keep
themselves updated with any correction made on the System in order to prepare
correct e-Bid and meet e-Bidding Document requirements.
Article
13. Submission of e-Bid
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2. Procedures for
submission:
a) The bidder chooses
the number of e-ITB;
b) The bidder inserts
information as required by e-Bidding Document and encloses files to form a set
of e-Bid. With respect to the content relating to the bidder’s qualifications,
the bidder will declare it in a given webform without enclosing scans of
relevant documents.
c) The bidder checks
the information in e-Bid, and then click the button “cam kết” (“commit")
on the letter of bid page, and submit e-Bid to the system.
3. The System
notifies the bidder of whether the submission of e-Bid is successful or
unsuccessful. The System will record the following information on the bidder’s
submission of e-Bid: sender, recipient, sending time, sending status, number of
enclosed files in the System as the basis for further settlement of motion or
dispute (if any).
4. Withdrawal of
e-Bid:
The bidder is entitled
to withdraw e-Bid before the deadline for submission of bids. The System
notifies the bidder of whether the withdrawal of e-Bid is successful or
unsuccessful. The System will record the withdrawal time.
5. Re-submission of
e-Bid:
After withdrawing the
e-Bid as prescribed in Clause 4 of this Article, the bidder is entitled to
re-submit the e-Bid in accordance with procedures prescribed in Clause 2 of
this Article. If the bidder has submitted e-Bid before the Procuring Entity
amends e-Bidding Document as prescribed in Article 12 of this Circular, the
bidder must submit a new e-Bid in accordance with the amended e-Bidding
Document.
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1. Upon the bid
opening time, Procuring Entity shall sign in the System and choose the
procurement to be opened according to number of e-ITB. Procuring Entity shall
thereafter decode e-Bids of bidders.
2. The bid opening
record must be published in the System, at least containing:
a) Procurement's
details:
- Number of e-ITB;
- Procurement’s name;
- Procuring Entity’s
name;
- Method of selection
of preferred bidders;
- Type of contract;
- Bid opening
completion time;
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b) Participating
bidder’s details:
- Bidder’s name;
- Bid price;
- Value and validity
of Bid Security;
- Contract duration;
- Others (if any).
3. The bid opening
must be completed within 2 hours from the bid closing time.
4. If there are less
than 3 bidders submitting e-Bid, Procuring Entity will open bids immediately
without following regulations prescribed in Clause 4 Article 117 of Decree No.
63/2014/ND-CP.
Article
15. Evaluation of e-Bid
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2. e-Bidding
Document, bid opening record, e-Bids, and clarifications of e-Bidding Document,
e-Bids will serve as legal basis for evaluation of e-Bids.
3. In the event of
any inconsistency between Bid Security, joint venture agreement declared in the
System by the bidder and scans of bank guarantee, joint venture agreement, the
texts in scans will prevail.
4. In the event of
any inconsistency between files enclosed to e-Bid submitted to the System by
the bidder and the webform, the contents in the webform shall prevail for
evaluation of e-Bids, except for the case prescribed in Clause 3 of this
Article.
5. Regarding contents
of qualifications, the e-Bid will be evaluated according to bidder’s declaration
in the e-Bid without requiring the bidder to enclose any file as evidence. If
any untruthful information provided by the bidder is detected, the bidder will
be considered committing fraud acts as prescribed in Clause 4 Article 89 of the
Law on Bidding and be liable for ban from bidding for a period of 3 to 5 years
as prescribed in Clause 1 Article 122 of Decree No. 63/2014/ND-CP. A bidder to
be invited to enter into negotiation must submit documents justifying its
qualifications and technical capacity to Procuring Entity for comparison with
its corresponding declaration in the e-Bid.
6. Process of
evaluation of e-Bids:
According to e-Bids
submitted in the System and method of evaluation specified in e-Bidding
Document, Procuring Entity will choose one of two process below:
a) Process 01: to be
applied in case of “cost-based selection” and lowest-evaluated selection”
- Step 1: Evaluate if
e-Bid is eligible
- Step 2: Evaluate
qualifications.
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- Step 4: Rank bidders.
b) Process 2: to be
applied in case of procurement under single-stage and one-envelope bidding
procedure, in which e-Bid is evaluated according to “lowest-evaluated
selection” and e-Bids have no incentives:
- Step 1: Rank bidder
according to the lowest bid price (without approving the list of ranked bidders
prescribed in Article 16 hereof);
- Step 2: Evaluate if
e-Bid of the first-ranked bidder is eligible;
- Step 3: Evaluate
qualifications of the first-ranked bidder;
- Step 4: Evaluate
technical aspects of the first-ranked bidder.
If the first-ranked
bidder is considered unresponsive, the second-ranked will thereafter be
evaluated using the above steps.
7. Clarification of
e-Bid: Procuring Entity and bidders will ask for and make clarifications of
e-Bid directly in the System.
8. Expert group will
employ the form of evaluation report (form 1) issued together with Circular No.
23/2015/TT-BKHDT dated December 21, 2015 of the Ministry of Planning and
Investment to make a report on evaluation of e-Bid.
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With regard to the
process 01 prescribed in Point a Clause 6 Article 15 of this Circular,
Procuring Entity shall, according to report on evaluation of e-Bid sent by the
expert group, submit the list of ranked bidders using form in Appendix 5A
issued together with Circular No. 23/2015/TT-BKHDT for Employer’s approval.
Article
17. Entering into negotiation, presenting, evaluating and approving contract
award
1. The negotiation of
contract shall be done in accordance with Article 19 of Decree No.
63/2014/ND-CP.
2. The presentation,
evaluation and approval for contract award shall be done in accordance with
Article 20 of Decree No. 63/2014/ND-CP.
Article
18. Publication of the contract award, finalization and conclusion of contract
1. After the contract
award is approved, Procuring Entity must publish it in the System, at least
containing:
a) Procurement's
details:
- Number of e-ITB;
- Procurement’s name;
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- Procuring Entity’s
name;
- Method of selection
of preferred bidders;
- Contract award
posting completion time.
b) Information on the
successful bidder:
- Bidder’s name;
- Bid price;
- Successful bid;
- Contract duration.
c) In case of
procurement of goods, Procuring Entity shall publish information on every type
of goods and equipment in the procurement of goods:
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- Capacity;
- Functions,
specifications;
- Origin;
- Unit of successful
bid.
d) Decision on
approval for contract award.
2. The finalization
and conclusion of contract shall be done in accordance with the Law on Bidding,
Decree No. 63/2014/ND-CP and relevant law provisions.
Section
2. SIMPLIFIED SHOPPING METHOD
Article
19. Composition and format of e-Bidding Document
1. Composition of
e-Bidding Document:
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b) Chapter II - Forms
of Bidding Document and Bids;
c) Chapter III -
Contract Forms.
2. Chapter I applies
to procurements (procurement of goods, construction works, non-consulting
services) consistently, with unchanged contents, in the form of PDF and to be
posted in the System. The Employer shall not be required to approve this
Chapter when considering e-Bidding Document for approval.
3. Chapter II
includes forms of bidding documents and bids which are digitized as webforms in
the System.
4. Chapter III
includes MS Word files enclosed by Procuring Entity in the System.
Article
20. Preparation and approval for e-Bidding Document
The preparation and
approval for e-Bidding Document shall be done in accordance with Article 10
hereof. The Employer shall not be required to evaluate this Chapter when
evaluating e-Bidding Document for approval.
Article
21. Notification and issuance of e-Bidding Document
Notification and
issuance of e-Bidding Document shall be done in accordance with Article 11
hereof. The preparation of e-Bid is within 3 working days from the first date
on which e-ITB is posted in the System.
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1. The amendments to
and clarification of e-Bidding Document shall be done in accordance with
Article 12 hereof.
2. The submission of
e-Bid and bid opening shall be done in accordance with Article 13 and Article
14 hereof.
Article
23. Evaluating e-Bid, entering into negotiation, evaluating and approving
contract award, finalizing and concluding contract
The evaluation of
e-Bid, negotiation of contract, evaluation and approval for contract award
shall be done in accordance with Article 59 of Decree No. 63/2014/ND-CP.
Chapter III
PROCEDURES FOR E-SELECTION OF PREFERRED
BIDDERS FOR PROCUREMENTS OF CONSULTING SERVICES, NON-CONSULTING SERVICES,
PROCUREMENT OF GOODS, CONSTRUCTION PROCUREMENT IN THE FORM OF COMPETITIVE
BIDDING UNDER SINGLE-STAGE AND TWO-ENVELOPE BIDDING PROCEDURE
Article
24. Detailed procedures
1. Prepare the
selection:
a) Make e-Bidding
Document;
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2. Hold the
selection:
a) Invite to bid and
issue e-Bidding Document;
b) Amend and clarify
e-Bidding Document;
c) Submit e-Bid;
d) Open e-Technical
Proposal.
3. Evaluate
e-Technical Proposal, present, evaluate and approve the list of
technically-responsive bidders.
4. Open e-Financial
Proposal.
5. Evaluate
e-Financial Proposal and rank bidders.
6. Enter into
negotiation; present, evaluate, approve and publish contract award.
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Article
25. Making, evaluating and approving e-Bidding Document
The preparation,
evaluation and approval for e-Bidding Document shall be done in accordance with
Article 10 hereof.
Article
26. Notification and issuance of e-Bidding Document
Notification and
issuance of e-Bidding Document shall be done in accordance with Article 11
hereof. The preparation of e-Bid is within 20 working days from the first date
on which e-ITB is posted in the System.
Article
27. Amendments to and clarification of e-Bidding Document, submission of e-Bid
The amendments to and
clarification of e-Bidding Document and submission of e-Bid shall be done in
accordance with Article 12 and Article 13 hereof.
Article
28. Opening e-Technical Proposal
1. Upon the bid
opening time, Procuring Entity shall sign in the System and choose the
procurement to be opened according to number of e-ITB. Procuring Entity shall
thereafter decode e-Technical Proposals of bidders.
2. The e-Technical
Proposal opening record must be published in the System, at least containing:
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- Number of e-ITB;
- Procurement’s name;
- Procuring Entity’s
name;
- Method of selection
of preferred bidders;
- Type of contract;
- Bid opening
completion time;
- Total participating
bidders.
b) Participating
bidder’s details:
- Bidder’s name;
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- Value and validity
of Bid Security (not applied to procurement of consultancy services);
- Others (if any).
3. The e-Technical
Proposal opening must be completed within 2 hours from the bid closing time.
Article
29. Evaluation of e-Technical Proposal
1. The evaluation of
e-Technical Proposal shall be done in accordance with Clauses 1, 2, 3, 4, and 5
Article 15 hereof.
2. Expert group will
employ the form of evaluation report (form 2) issued together with Circular No.
23/2015/TT-BKHDT to make a report on evaluation of e-Technical Proposal.
According to the report on evaluation of e-Technical Proposal issued by the
expert group, Procuring Entity shall submit the list of technically-responsive
bidders in accordance with Appendixes 3A, 3B issued together with Circular No.
23/2015/TT-BKHDT for Employer's approval.
3. Clarification of
e-Bid: Procuring Entity and bidders will ask for and make clarifications of
e-Bid directly in the System.
Article
30. Publishing the list of technically-responsive bidders
Upon the decision on
approval for the list of technically-responsive bidders, Procuring Entity must
publish this list in the System according to the following orders:
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2. Choose the list of
technically-responsive bidders to insert information and enclose scans of the
responsive approval, and then publish it in the System. Upon the successful
post, the System will send notifications to technically-responsive bidders
named in the list.
Article
31. Opening e-Financial Proposal
1. Procuring Entity
shall sign in the System and choose the procurement to be opened according to
number of e-ITB. Procuring Entity decodes e-Financial Proposal of bidders named
in the list of technically-responsive bidders.
2. The e-Financial
Proposal opening record must be published in the System, at least containing:
a) Procurement's
details:
- Number of e-ITB;
- Procurement’s name;
- Procuring Entity’s
name;
- Method of selection
of preferred bidders;
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- Bid opening
completion time.
b) Information of
bidders whose Financial Proposal are opened:
- Bidder’s name;
- Bid price.
Article
32. Evaluation of Financial Proposal and approval for the list of ranked
bidders
1. The evaluation of
e-Financial Proposal and ranking of bidders shall be done directly and in
accordance with the Law on Bidding and Decree No. 63/2014/ND-CP.
2. Expert group will
employ the form of evaluation report (form 2) issued together with Circular No.
23/2015/TT-BKHDT t to make a report on evaluation of e-Financial Proposal. The
Employer considers approving the list of ranked bidder using the Appendix 5B
issued together with Circular No. 23/2015/TT-BKHDT.
Article
33. Entering into negotiation; presenting, evaluating and approving contract
award
The negotiation of
contract, presentation, evaluation and approval for contract award,
finalization and conclusion of contract, publication of the contract award
shall be done in accordance with Articles 17 and 18 hereof.
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IMPLEMENTATION
Article
34. Entry in force
1. This Circular
comes into force as of March 1, 2018. This Circular supersedes Circular No.
07/2016/TT-BKHDT dated June 28, 2016 of the Ministry of Planning and Investment
and supersedes Chapter III of Joint Circular No. 07/2015/TTLT-BKHDT-BTC dated
September 8, 2015 of the Ministry of Planning and Investment, the Ministry of
Finance.
2. According to
actual situation, Public Procurement Agency and the Ministry of Planning and
Investment may modify forms as webforms in the System to enable parties to
participate in e-selection of preferred bidders, simplify administrative
procedures, and enhance the competitiveness, equality, transparency and
economic efficiency in bidding, and effective management of bidding.
3. Ministries,
ministerial-level agencies, governmental agencies, other agencies of central government,
People’s Committees at all levels and relevant units shall implement this
Circular. Difficulties that arise during the implementation of this Circular
should be reported to the Ministry of Planning and Investment for guidelines./.
MINISTER
Nguyen Chi Dung
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(Issued together with Circular No. 04/2017/TT-BKHDT dated November 15,
2017 of the Ministry of Planning and Investment)
E-BIDDING DOCUMENTS
Procurement
number and invitation to bid number (on the
System):
_______________
Name of
procurement (according to invitation to bid on
the System):
_______________
Name of project (according to invitation to bid on the System):
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_______________
Issued on (according to invitation to bid on the System):
_______________
Issued together
with Decision (according to invitation to bid on
the System)
_______________
CONTENTS
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Abbreviations
Part 1. BIDDING
PROCEDURES
Chapter I.
Instructions to Bidders (E-ITB)
Chapter II. E-Bid
Data Sheet (E-BDS)
Chapter III.
Evaluation and Qualification Criteria
Chapter IV.
Bidding Documents and Bid Forms
Part 2. Terms of
Reference
Chapter V. Terms
of Reference
Part 3. CONDITIONS
OF CONTRACT AND CONTRACT FORMS
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Chapter VII.
Special Conditions of Contract
Chapter VIII.
Contract Forms
SUMMARY
Part 1. BIDDING
PROCEDURES
Chapter I.
Instructions to Bidders (E-ITB)
This Chapter provides
information to help Bidders prepare their bids. Information is also
provided on the preparation, submission, opening, and evaluation of bids and on
the award of Contracts. This Chapter contains provisions that are
to be used without modification.
This Chapter applies
to every e-procurement of consulting services, is made in PDF file and posted
on the System.
Chapter II. E-Bid
Data Sheet (E-BDS)
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Chapter II includes
forms which are digitized as webforms on the System. The Employer shall make
entries in e-BDS on the System.
Chapter III.
Evaluation and Qualification Criteria
This Chapter
specifies the criteria to evaluate the E-Bids.
This Chapter consists
of: Section 1 (Evaluation of Eligibility of E-Bid), Section 2 (Technical
Evaluation Criteria), Section 3 (Financial Evaluation Criteria), made in
PDF/Word and posted on the System.
According to the
entries made by the Employer, the System will automatically create bidding
forms corresponding to the evaluation criteria.
Chapter IV.
Bidding Forms
This Chapter includes
the forms which, once completed, will form part of the E-Bid.
In this Chapter,
certain forms shall be digitized as webforms and certain forms shall be made in
PDF/Word. The Bidder must make entries into the forms and submit the E-Bid on
the System.
Part 2. TERMS OF
REFERENCE
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Terms of Reference
(TOR) includes introduction about procurement, scope of work, report, time for
performance, experience and personnel of the Bidder, responsibilities of the
Employer. TOR shall be displayed in PDF/Word, prepared and enclosed by the
Employer on the System.
Part 3. CONDITIONS
OF CONTRACT AND CONTRACT FORMS
Chapter VI.
General Conditions Of Contract
This Chapter includes
the general clauses to be applied in all contracts of different procurements.
This Chapter contains provisions that are to be used without modification.
This Chapter applies
to every e-procurement of consulting services, is made in PDF file and posted
on the System.
Chapter VII.
Special Conditions of Contract
This Chapter includes
contract data and special conditions, containing clauses specific to each
contract. The Special Conditions of Contract modify or supplement but not
replace General Conditions of Contract.
This Chapter shall be
digitized as webform. The Employer shall make entries in Special Conditions of
Contract on the System.
Chapter VIII.
Contract Forms
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This Chapter includes
PDF/Word files prepared by the Employer.
ABBREVIATIONS
E-ITB
Instructions to
Bidders
E-BDS
Bid Data Sheet
E-GCC
General Conditions
of Contract
E-SCC
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VND
Vietnamese dong
The Public
Procurement Law
The Public
Procurement Law No. 43/2013/QH13
Decree No. 63
Decree No.
63/2014/ND-CP dated June 26, 2014
Circular No. 07
Joint Circular No.
07/2015/TTLT-BKHDT-BTC dated September 8, 2015 of the Ministry of Planning
and Investment and the Ministry of Finance on guidelines for supply and
posting of procurement information and e-selection of preferred bidders
System
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PDF
Document format
that is fixed to Adobe Systems standards so that documents are displayed the
same in all working environments.
Excel
Document format as
sheets and tables of Microsoft used in calculating and importing data
Word
Document format as
texts of Microsoft used in presenting and entering data
Webform
Document format as
pre-entered forms on the System, through the internet, interaction between
the user's computer and the System's server
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Chapter I. INSTRUCTIONS TO BIDDERS
1. Scope of Bid
1.1. The Employer,
indicated in the E-BDS, issues these E-Bidding Documents for selection of
preferred bidder to perform the consulting service under single-stage and
two-envelope bidding procedure.
1.2. The name of
procurement, project, contract duration shall comply with the E-BDS.
2.
Interpretation of terms
2.1. Submission
deadline means the time and date for submission of the E-Bids, which is
specified in the Invitation to Bid on the System.
2.2. Day means
calendar day, including weekends, public holidays in accordance with labor
law.
2.3. Time and date
on the System means time and date displayed on the System (GMT+7).
2.4. Bidders in
e-procurement mean bidders whose account registered on the System are still
valid.
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Sources of Funds
(or capital-raising methods) to be used for the procurement are specified in
the E-BDS.
4. Fraud and
Corruption
4.1. Corrupt
practice.
4.2. Take advantage
of positions, powers aiming to interfere illegally in a procurement process.
4.3. Collusive
practice, including the following acts:
a) Agreeing on
bidding withdrawal or withdrawal of Bid Submission Form already been
submitted so that one party or parties in agreement win bid;
b) Agreeing that
one party or parties jointly prepare(s) E-Bidding Documents so that one party
may win bid;
c) Agreeing on
refusal for supply of service, refusal for concluding contracts with
subcontractors, or other difficulties to parties which refuse to participate
in agreement.
4.4. Fraudulent
practice, including the following acts:
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b) Individuals who
directly assess the E-Bidding Documents and results of Bidder selection
provide wrong reports or untrue information falsifying the results of Bidder
selection;
c) Bidders
intentionally provide dishonest information in the E-Bidding Documents;
d) The Bidder uses
a digital certificate of another Bidder to participating in e-bidding;
dd) The Employer
intentionally provides falsifying information upon notification and issuance
of E-Bidding Documents on the System compared with the E-Bidding Documents
which have been approved;
e) The Employer
provides falsifying information of E-Bidding Documents compared to the
original Bidding Documents on the System for the Expert Group.
4.5. Interference,
including the following acts:
a) Destroying,
cheating, changing, hiding proof or reporting contrary to the truth;
threatening, disturbing or suggesting with any Bidder with the aim to prevent
the clarification of corrupt, fraudulent or conclusive practice with
authorities in charge of supervisions, inspections and audit;
b) Impeding
Bidders, authorities in charge of supervision, inspection and audit.
c) Attacks to the
System to sabotage and impede the Bidders from participation in bidding.
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a) The Employer
makes a Bid as a Bidder or perform tasks of a Bidder for its own Invitation
for bids;
b) Engaging in
evaluation of the E-Bidding Documents and assessing the results of Bidder
selection of the same procurement;
c) Any individual
of the Employer, Investor directly participates in the Bidder selection
process, or participates in an expert group or evaluation group for results
of Bidder selection, or a Head of the Employer has procurements of which his
or her biological parent, parent-in-law, spouse, biological child, adoptive
child, son- or daughter-in-law or sibling is a Bidder or a legal
representative of the Employer;
d) Any individual
makes a bid in his/her name for the procurement of a project whose Employer
or Investor is his/her workplace within 12 months, from the date on which
he/she quits his/her job from such workplace;
Disclosing or
receiving the following documents in terms of the Bidder selection process,
other than the cases prescribed in Point b Clause 7 of Article 73, Clause 12
of Article 74, Point i Clause 1 of Article 75, Clause 7 of Article 76, Clause
7 of Article 78, Point d Clause 2 of Article 92 of the Law on Public
Procurement:
a) Contents of the
E-Bidding Documents before the issuing time as prescribed;
b) Contents of Bid,
notebooks and minutes of bid consideration meetings, comments and evaluation
regarding each Bid prior to the announcement of the results of Bidder
selection;
c) Contents of
Requests for Clarification of E-Bids made by the Employer and responses of
the Bidder during the process of evaluation of E-Bids prior to announcement
of the results of Bidder selection;
d) Reports of the
Employer and expert group, evaluation reports, reports of consulting Bidder,
reports of relevant specialized agencies during the Bidder selection process
prior to announcement of the results of Bidder selection;
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e) Other documents
during the Bidder selection process which are stamped
"confidential" as prescribed by law.
4.8. Bid transfer,
including the following acts:
a) Any Bidder
transfers to another Bidder a part of work under procurement at value of 10%
or more (after deducting part of work under responsibilities of
subcontractors) calculated on the Contract Price;
b) The investment
owner or the supervision consultant permits the Bidder to transfer work under
their duties, except for the part of work under duties of sub-contractors as
stated in contract.
4.9. Holding
selection of Bidder when the Sources of Funds for the procurement has not yet
been determined, resulting in insolvency of the Bidder.
5. Eligible
Bidders
5.1. The Bidder is
keeping independent accounting records.
5.2. The Bidder is
not undergoing dissolution process, is not thrown into bankruptcy, and does
not incur bad debts as prescribed by law.
4.4.
Competitiveness in bidding is ensured as prescribed in the E-BDS Section 6.
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5.5. The Bidder has
an account registered and still active on the System. In case of JV Bidder,
all JV’s Parties must satisfy this requirement.
6. Assurance of
competitiveness in bidding
6.1. The Bidder
making a bid shall be legally and financially independent from the Investor
or Employer as follows:
a) Be not
affiliated to an agency, if the Bidder is a public sector entity;
b) Do not hold more
than 30% of shares or stakes of each other.
6.2. The Bidder
making a bid shall be legally and financially independent from other Bidders
as follows:
a) Be not
affiliated to an agency, if the Bidder is a public sector entity;
b) Do not hold
shares or stakes of each other; do not hold more than 20% of shares or stakes
of the same other party.
7. Contents of
E-Bidding Documents
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Part 1. Bidding
Procedures:
- Chapter I.
Instructions to Bidders (E-ITB);
- Chapter II. Bid
Data Sheet (E-BDS);
- Chapter III.
Evaluation and Qualification Criteria;
- Chapter IV.
E-Bidding Documents and Bid Forms.
Part 2. Terms of
Reference:
- Chapter V. Terms
of Reference.
Part 3.
Conditions of Contract and Contract Forms:
- Chapter VI.
General Conditions of Contract (E-GCC);
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- Chapter VIII.
Contract Forms.
7.2. The Employer
is responsible for the accuracy and completeness of the E-Bidding Documents
and their addenda or documents on amendments to the E-Bidding Documents as
prescribed in E-ITB Section 8.
8. Amendment to
and clarification of E-Bidding Documents
8.1. The Employer
must post the decision on approval of amendment to E-Bidding Documents
(including amendment contents) and an updated version of E-Bidding Documents
which has already been revised (webform and enclosed files). Amendment must
be completed within at least 03 working days prior to the submission deadline
provided that bidders have enough time to prepare a complete E-Bid; if not,
the submission deadline must be extended.
8.2. A bidder
requiring any clarification of the E-Bidding Document shall send a request to
the Employer through the System at least 3 working days before the submission
deadline for consideration. The clarification of E-Bidding Documents shall be
posted in the System by the Employer. Should the amendment to the E-Bidding
Documents be deemed necessary as a result of a clarification, procedure
prescribed in Clause 8.1 of this Article shall apply.
8.3. The System
must send a notification of amendment to E-Bidding Documents and
clarification of E-Bidding Documents to the Bidder who has clicked “theo dõi”
("follow") on the E-ITB page, a subsidiary page of this online
System via email. It is noted that bidders are advised to frequently
keep themselves updated with any correction made on the System in order to
prepare correct E-Bids and meet E-Bidding Documents requirements.
9. Cost of
Bidding
E-Bidding Documents
are distributed free of charge on the System right after the Employer posts
them successfully on the System. The Bidder shall bear all costs associated
with the preparation of its bid. The E-Bid submission fee is VND 330,000 (tax
inclusive).
The Employer shall
not be responsible or liable for those costs, regardless of the conduct or
outcome of the E-Bidding process.
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The E-Bid, as well
as all correspondence and documents relating to the E-Bid exchanged by the
Bidder and the Employer, shall be written in Vietnamese. Supporting documents
and printed literature that are part of the E-Bid may be in another language
provided they are accompanied by an accurate translation of the relevant
passages into Vietnamese. In case of absence of the translation, the Employer
may request the Bidder to supplement by fax, via email or document.
11. Documents
comprising the E-Bid
The E-Bid includes
E-Technical Proposal and E-Financial Proposal:
11.1. E-Financial
Proposal shall include the following:
- Joint venture
agreement (for any Bidder in a joint venture) using form 02 Chapter IV;
- E-Technical
Proposal using forms of Chapter IV:
- Bid
Submission Form in E-Technical Proposal exported from the System;
- Any other
document specified in the E-BDS.
11.2. E-Financial
Proposal shall include the following:
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- Bid
Submission Form in E-Financial Proposal exported from the System;
12. Bid
Submission Form and Schedules
The Bidder shall
fill in the forms of Chapter IV. The System will automatically export a Bid
Submission Form to the Bidder. The Bidder shall check entries in the Bid Submission
Form to complete the E-Bid.
13. Bid Prices
and Discounts
13.1. Bid Price
means the price to be quoted in the E-Financial Proposal Submission Form
(excluding any discounts offered), including the total price of the E-Bid to
perform the contract. The System will automatically export the E-Bid Price
from form 13 Chapter IV to the E-Bid Submission Form.
Discount (%)
offered by the Bidder shall be written directly in the E-Bid Submission Form.
This discount shall be understood that every item or component in the Grand
Schedule will receive equal discount.
13.2. Remuneration
paid to experts shall be analyzed in accordance with the E-BDS.
13.3. If the
procurement applies Fixed-Budget Selection (FBS), the E-Bid Price may not
exceed the fixed budget specified in the E-BDS.
14. Bid currency
and Payment currency payment
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15. Documents
Establishing the Qualifications of the Bidder
15.1. The Bidder’s
qualifications shall be declared in forms 03 and 08 of Chapter IV.
Qualifications of a JV shall be total qualifications of all JV’s Parties on
the basis of the scope of work performed by each JV’s Party, in which each
JV’s Party must prove that their qualifications satisfy the E-Bidding
Documents requirements as to their assigned work in the JV.
15.2. Other
documents specified in the E-BDS.
16. Period of
Validity of E-Bids
16.1. E-Bids shall
remain valid for the period specified in the E-ITB.
16.2. In
exceptional circumstances, prior to the expiration of the E-Bid Validity
Period, the Employer may request bidders to extend their bid validity period.
If the Bidder refuses the request, its E-Bid shall not be considered further.
The Bidder accepting the request may not change any content of the E-Bid.
The request and the responses shall be made in writing.
17. Submission
deadline
The Bidder must
submit the E-Bid on the System before the submission deadline specified in
the E-ITB.
18. Submission,
Withdrawal and Modification of E-Bids
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18.2. Modification
and re-submission of Bid: Where it is necessary to modify the E-Bid that has
been submitted, the Bidder shall withdraw the entire E-Bid for modification.
After completing the E-Bid, the Bidder shall re-submit a new Bid. If the
Bidder has submitted the E-Bid before the Employer amends the E-Bidding
Documents, the Bidder must submit a new E-Bid in accordance with the amended
E-Bidding Documents.
18.3. Withdrawal of
Bid: The Bidder is entitled to withdraw the E-Bid before the submission
deadline. The System notifies the Bidder of whether the withdrawal of E-Bid
is successful or unsuccessful. The System will record the withdrawal time.
After the submission deadline, every E-Bid that has been successfully submitted
on the System must be opened for evaluation.
19. Opening of
E-Technical Proposal
19.1. The Employer
shall open E-Technical Proposals on the System as soon as possible after the
submission deadline. If there are fewer than 3 bidders submitting E-Bids, the
Employer will open bids immediately without following regulations prescribed
in Clause 4 Article 117 of Decree No. 63/2014/ND-CP. If no E-Bid is
submitted, the Employer shall request the Investor to consider re-holding the
e-selection of preferred bidders.
19.2.The
E-Technical Proposal opening record must be published in the System, at least
containing:
a) Procurement's
details:
- Number of E-ITB;
- Procurement’s
name;
- Employer’s name;
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- Type of contract;
- Bid opening
completion time;
- Total
participating bidders.
b) Participating
bidder’s details:
- Bidder’s name;
- Validity Period
of E-Technical Proposal;
- Contract
duration;
- Others (if any).
19.3. The
E-Technical Proposal opening must be completed within 2 hours from the
submission deadline.
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20.1. The Employer
shall apply the method of selection as prescribed in the E-BDS to evaluate
the E-Technical Proposal.
20.2. Process to
evaluate E-Technical Proposal:
a) Step 1:
Evaluation of eligibility specified in Section 1 Chapter III;
b) Step 2:
Evaluation of technical aspects specified in Section 2 Chapter III;
- If the
procurement applies Least-Cost Selection(LCS), Fixed-Budget Selection (FBS)
or Quality- and Cost-Based Selection (QCBS), the list of
technically-responsive Bidders shall be approved in writing. The Employer
shall notify every bidder of the list of technically-responsive bidders and
post the list on the System, and then open the E-Financial Proposals of these
Bidders for evaluation in accordance with E-ITB Section 22.
- If the
procurement applies Quality-Based Selection (QBS): according to the approved
statement, report on assessment of the list of technically-responsive
bidders, the Bidder with the highest ranked E-Technical Proposal shall be
approved in writing. The Employer shall notify every bidder making bid of the
list of technically-responsive bidders and post the list on the System, and
then open the E-Financial Proposal of these Bidders for evaluation in
accordance with E-ITB Section 26.
- Qualifications of
a JV shall be total qualifications of all JV’s Parties on the basis of the
scope of work performed by each JV’s Party, in which each JV’s Party must
prove that their qualifications satisfy the E-Bidding Documents requirements
as to their assigned work in the JV.
- The Bidder having
a nonresponsive E-Technical Proposal may not be evaluated further.
21. Opening of
E-Financial Proposal
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21.2. Record of bid
opening
After completing
the opening of bid, the System will upload the record of E-Financial Proposal
opening, at least containing:
a) Procurement's
details:
- Number of
Invitation to Bid;
- Procurement’s
name;
- Employer’s name;
- Method of
selection of preferred bidders;
- Type of contract;
- Bid opening
completion time;
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- Bidder’s name;
- Bid price;
- Bid price after
discounts (if any);
- Technical score
of Bidder passing technical evaluation;
- Validity Period
of E-Financial Proposal;
- Others (if any).
22. Evaluation
of E-Financial Proposal and Ranking of Bidders
22.1. Evaluation of
E-Financial Proposal specified in Section 3 Chapter III;
22.2. After
E-Financial Proposal evaluation, the ranking of bidders shall conform to the
E-BDS. The Investor shall approve the ranking list and post it on the System.
The Employer shall invite the first-ranked Bidder in writing to negotiate a
contract.
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23.1. Information
relating to the evaluation of bids, and recommendation of contract award,
shall not be disclosed to bidders or any other persons not officially
concerned with such process until publication of the Contract Award. No
information mentioned in the E-Bid of the successful Bidder is disclosed to
any other bidders, except for information disclosed at the E-Bid opening.
23.2. Except for
case of the E-Bid clarification prescribed in E-ITB Section 24 and the
negotiation of contract, the Bidder is not permitted to contact to the
Employer on any matter related to its bid and the procurement from the E-Bid
opening time until the publication of Contract Award.
24.
Clarification of Bid
24.1. After opening
the E-Bid, the Bidder is responsible for clarifying the E-Bid at the request
of the Employer. In the event that there is no documentary evidence establishing
the Bidder’s qualifications and eligibility in the E-Bid, the Employer shall
request the Bidder to clarify and supplement that documentary evidence in the
negotiation of contract if the Bidder is ranked first. Regarding technical
and E-Financial Proposal mentioned in the E-Bid, the clarification may not
change essential information about the Bidder, E-Bid and Bid price.
24.2. During the
evaluation process, the clarification of E-Bid between the Bidder and
Employer shall be done directly on the System.
24.3. The
Clarification of E-Bids shall only be made between the Employer and the
Bidder having the bid that needs clarifying. The contents of the
Clarification of E-Bids shall be treated as an integral part of the E-Bid by
the Employer. Regarding clarification that causes a direct effect on
evaluation of technical proposal or financial proposal, if the deadline for
clarification expires, but the Bidder fails to send any clarification or the
clarification does not satisfy requirements of the Employer, the Employer
shall evaluate the E-Bid sent prior to the submission deadline by the Bidder.
25. Incentives
in bidder selection
32.1. Rules for
preferential treatment:
a) If the Bidder is
eligible for more than one incentive as indicated in this item, only the highest
incentive may apply;
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25.2. Eligible
entities and method of determination of incentives:
a) Entities eligible
for incentives: Bidders having total staff headcounts being females or
wounded soldiers, disabled people accounting for at least 25% and they will
be employed for a period no shorter than the duration of the performance of
the procurement; bidders being small enterprises as specified in the law on
enterprises;
b) Incentives:
Bidders eligible for incentives will be ranked higher than bidders ineligible
for incentives if these bidders are ranked equally.
25.3. The Bidder
shall declare the incentives (if any) in the E-Technical Proposal as
prescribed in Clause 2.
26. Negotiation
of Contract and Collation of Documents
26.1. The
negotiation of contract is based on:
a) E-Bid evaluation
report;
b) The E-Bid and
Clarification of Bids (if any) submitted by the Bidder;
c) E-Bidding
Documents.
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26.3. Contract
negotiation rules:
a) The bidder’s
proposals that are conformable with Bidding Documents shall not be
negotiated;
b) In the
negotiation process, the Bidder may not replace key employees proposed in the
E-Bid, unless Bid evaluation period lasts longer than prescribed period or a
force majeure event occurs leading key employees proposed fail to participate
in the contract execution. In this event, the Bidder is entitled to replace
other personnel provided that be expected personnel satisfies at least
qualification requirements acquired by the proposed personnel and the Bid
price does not change.
26.4. Contract
negotiation contents:
a) Tasks and scope
of work to be performed by the Bidder;
b) Technology and
knowledge transfer (if any);
c) Work plan and
staffing;
d) Rate of
progress;
dd) Solutions to
staff replacement (if any);
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g) Negotiations on
consulting service costs in conformity with the procurement requirements and
actual conditions, including clarification of foreign contractor withholding
taxes to be paid in accordance with regulations of law on taxation of Vietnam
(if any), method of payment of tax (the Bidder pays tax on their own or the
Investor will withhold an amount equivalent to the tax and pay tax on behalf
of the bidder as per the law), the tax amount and all matters concerning the
tax liability shall be specified in the contract;
h) Negotiation on
nonclarification or nonconformities between the E-Bidding Documents and the
E-Bid, between different contents in the E-Bid possibly leading dispute or
affecting the duties of contracting parties during the performance of the
contract;
i) Negotiation on
issues incurring from the bidder selection (if any) to complete the detailed
contents of the procurement;
k) Negotiation on
other essential contents.
26.5. During the
contract negotiations, both parties shall make a draft contract; E-SCC of
contract, and contract appendices.
26.6. A bidder to
be invited to enter into negotiation must submit documents justifying its
eligibility, qualifications and experience, technical capacity to the
Employer for comparison with its corresponding declaration in the E-Bid. If
the Bidder is found declaring untrue information leading the falsifying the
results of bidder selection, the Bidder shall be presumed committing
fraudulent practice as prescribed in E-ITB Section 4.4 (c).
26.7. If the
negotiation is not successful, the Employer shall request the Investor to
invite the next ranked bidder to contract negotiation; if the negotiation
with the next bidder is not successful, the Employer shall request the
Investor to consider canceling the bidding as prescribed in clause 1 Article
17 of the Public Procurement Law.
27. Conditions
for successful bidder
A bidder shall be
proposed for contract award when following conditions are satisfied:
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27.2. The bidder
has a responsive Technical Proposal as prescribed in Section 2 of Chapter
III;
27.3. The bidder
has the lowest bid price in case of Least-Cost Selection; achieves the
highest technical score in case of Fixed-Budget Selection and Quality-Based
Selection; or achieves the highest combined score in case of Technical- and
Quality-Based Selection;
27.4. The proposed
bid-winning price may not exceed the fixed-budget as the basis for
consideration for contract award as established in E-BDS.
28. Bidding
cancellation
28.1. The Employer
shall notify the bidding cancellation in the following cases: a) No bidder
making a bid or every E-Bid fails to satisfy the requirements in the
E-Bidding Documents;
b) The Employer
changes objectives and scope of investment specified in the Bidding
Documents;
c) Bidding
Documents fail to comply with law on bidding or other regulations of relevant
law provisions leading the nonsatisfaction of the successful bidder;
d) There is any
evidence for corrupt, fraudulent or conclusive practice, or taking advantage
of positions, powers aiming to interfere illegally in a procurement process
to falsify results of bidder selection.
28.2. Any
organization or individual violating law on bidding leading bidding
cancellation (as prescribed in Point c and Point d of ITB Section 28.1) must
compensate relevant contracting parties and face penalties as prescribed.
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29.1. Before the
deadlines prescribed in the E-BDS, the Employer shall send notifications of
bidder selection result to related bidders by post or fax and post it on the
System. The notification of results of bidder selection shall contain:
a) Procurement's
details:
- Number of ITB;
- Procurement’s
name;
- Procurement price
or approved estimate (if any);
- Employer’s name;
- Method of
selection of preferred bidders;
- Contract
duration;
- Contract award
posting completion time;
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- Business
identification number or business registration number of the bidder;
- Bidder’s name;
- Bid price;
- Bid price after
discounts (if any);
- Technical score;
- Successful bid;
- List of
unsuccessful bidders and brief explanation for each of them.
29.2. Regarding
bidding cancellation prescribed in Point a ITB Section 28.1, the explanation
for the bidding cancellation shall be provided in the notification of bidder
selection result.
29.3. The list of
unsuccessful bidders and brief explanation for each of them must be specified
in the notification.
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30. Finalization
and signing of contract
Finalization and
signing of contract:
30.1. The
finalization and signing of contract shall be based on:
a) Draft Contract;
b) Matters to be
discussed between the Employer and successful bidder;
c) The approved
results of bidder selection;
d) Contract negotiation
record;
dd) Matters
specified in the E-Bid and clarifications of Bid of the successful bidder (if
any);
e) Requirements
specified in E-Bidding Documents.
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30.3. If the
successful bidder refuses to finalize and sign the contract without
justifiable reasons, the Employer shall post the information about the
violating bidder on the National E-procurement System as the ground for
investors and employers to evaluate the prestige of that bidder in the
subsequent bidding.
30.4. After
finalization of contract, the Investor and Bidder shall sign the contract.
31. Handling
complaints in bidding
Bidders are
entitled to file complaints against the bidder selection progress and result
to the Investor, competent persons, advisory board at the address prescribed
in the E-BDS when they found their lawful rights and interests are infringed.
The complaints in bidding shall be handled as prescribed in Section 1 of
Chapter XII of the Public Procurement Law and Section No. 2 Chapter XII
of Decree No. 63.
32. Monitoring
bidder selection progress
When any act or
content inaccordant with law on bidding is detected, the Bidder shall notify
organizations or individuals of monitoring bidder selection progress as
prescribed in the E-BDS.
Chapter II. BID DATA SHEET
E-ITB 1.1
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E-ITB 1.2
Name of
procurement:______[specified in E-ITB].
Name of
project:_____[specified in E-ITB].
Contract duration: _____[insert
detail time according to the approved plan for bidder selection].
E-ITB 3
Sources of funds
(or capital-raising methods):___ [specified in E-ITB].
E-ITB 6.2
The Bidder shall be
legally and financially independent from other contractors:_____________
[Depending on
nature of the procurement, regulations governing assurance of competitiveness
in accordance with Article 6 of the Public Procurement Law and Article 2 of
Decree 63 shall be set forth. For example: Regarding a supervision consultant
for a construction work procurement, bidders shall be independent from the
construction contractor; from the contractor preparing and assessing Bidding
Documents of the supervision consulting procurement (if any); from the
contractor evaluating Bids of supervision consulting procurement (if any); or
from the contractor evaluating results of bidder selection with regard to the
supervision consulting procurement (if any)].
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The Bidder shall
submit the following documents in conjunction with the E-Bid: _____ [insert
other documents in conjunction with the E-Bid as required by the scope and
nature of the procurement without any restriction on participation of the
Bidder. If there is no requirement, clearly mark it “no requirement”].
E-ITB 13.2
Estimate the
remuneration paid to experts: __________
If not required,
clearly mark it “no requirement”
If required,
clearly mark “The Bidder must estimate the
remuneration paid to experts using Form No. 11B Chapter IV”].
E-ITB 13.3
Fixed
budget:___________
[In case of
Fixed-Budget Selection, insert the fixed budget specified in the approved
plan for selection of preferred bidders.
E-ITB 15.2
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- Report on tax
statement of the bidder in the latest financial year;
- Annual tax
statement certified by the tax authority or the e-annual tax statement and
proof of tax payment in conformity with the tax statement.
- Certification
of payment of tax liability issued by the tax authority (certifying amount
paid in the whole year) in the latest financial year;
- Audit report].
E-ITB 20.1
Method of
selection:________
The Employer
shall, according to scope and nature of the procurement, apply Least-Cost
Selection or Fixed-Budget Selection or Quality- and Cost-Based Selection or
Quality-Based Selection that is conformable with evaluation criteria as
prescribed in Chapter III].
E-ITB 22.2
Ranking of bidders:
[The System will export the ranking of bidders upon choosing the method of
selection in Section 20.1:
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- If the
Fixed-Budget Selection is chosen, then export: “the Bidder with the highest
technical score and the bid price after discounts (if any) not exceeding the
fixed budget specified in E-ITB 13.3 shall be ranked first”].
- If the
Quality-Based Selection is chosen, then export: ““the Bidder having the
highest technical score shall be ranked first”].
- If the Quality-
and Cost-Based Selection is chosen, then export: “the Bidder having the
highest combined score shall be ranked first”].
E-ITB 26.2
The Bidder must
come to negotiate a contract no later than ____ days after receiving a
notification of negotiation of contract.
[depending on a
specific procurement, neither sooner than 03 days nor later than 07 days].
E-ITB 27.4
Fixed budget as the
basis for consideration for contract award:_____
[- Regarding a
fixed-price contract, the fixed budget for consideration of contract award “includes all costs incurred related to risk factors and slippage
possibly occurring during the performance of contract; in case of simple
consulting procurement, short performance of contract, no risk factor or
slippage, the cost related to risk factors and slippage shall be considered 0
(dong)”.
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E-ITB 29.1
Time limit for
sending notification of results of bidder selection is _________working days,
from the date on which the bidder selection result is approved by the
Investor___[insert number of days not later than 07 working days].
E-ITB 30.2
The Bidder shall
send a notification of acceptance of contract finalization within ___ days [insert
number of days no later than 20 days] after receiving the notice of
award.
E-ITB 31
- Mailing address
of the Investor: ____[insert complete name, address, phone number, fax];
- Mailing address
of the competent person: ____[insert complete name, address, phone number,
fax];
- Mailing address
of the Standing division assisting the advisory board: ____[insert
complete name, address, phone number, fax].
E-ITB 32
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Chapter III. E-BID EVALUATION CRITERIA
Section 1.
Evaluation of the eligibility of the E-Technical Proposal
An E-Technical
Proposal is considered eligible when all of the requirements below are
satisfied:
1. The Bidder shall
not have its name included in multiple Bids as a primary Bidder (an independent
Bidder or a JV’s Party) for the same procurement.
2. There is a joint
venture agreement which is signed and stamped (if any) by the duly legal
representative of each JV’s Party. The joint venture agreement must clarify the
detailed tasks and value thereof to be performed by each JV’s Party and
responsibility of the representing JV’s Party for using their digital
certificate to make a bid;
In the event of any
inconsistency between the joint venture agreement declared in the System by the
bidder and scan of joint venture agreement, the texts in scan will prevail.
3. The Bidder’s
qualifications are satisfied as prescribed in E-ITB Section 5.
4. The Bidder is
eligible for performance capacity in compliance with special law (if any).
The Bidder having an
eligible E-Bid shall be evaluated further.
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a) The technical
evaluation for each Bid shall apply weighted scoring method (on a scale of 100
or 1,000), in specific:
Item No.
Criteria
Maximum score
Score (if any)
Minimum score
1
Experience and
qualifications of Bidder
(from 10 to 20% of total score)
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a. Performed
similar contract in the last … years (characteristics, scope, value, etc)
b. Performed
contract with similar geographical conditions
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d. Other factors
2
Method and
methodology
(from 30% to 40% of total score)
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a. Understanding
of the procurement purpose
b. Approach and
methodology
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c. Innovation
d. Presentation
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dd. Plan for
implementation
e. Personnel
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g. Other factors1
3
Personnel
(From 50 to 60% of total score)
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a. Chief
consultant, head
b. Experts in
varied fields
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Total (100%)
Key personnel
specified in the item 3 of this table must have long-term or indefinite-term
employment contracts with the Bidder. In case certain key personnel not
employed by the Bidder are engaged, the Bidder shall provide explanation.
b) Technical
evaluation criteria must meet the following requirements:
- Regarding
procurement which applies Least-Cost Selection (LCS), Fixed-Budget Selection
(FBS), or Quality- and Cost-Based Selection (QCBS):
+ The minimum
score of experience and qualification, solution and methodology, or personnel
criterion may not be lower than 60% of the maximum score of that criterion. An E-Bid does not achieve the minimum score of any of experience and
qualification, solution and methodology, or personnel criterion shall be
declared technically-nonresponsive.
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- If the
procurement applies Quality-Based Selection (QBS):
+ The minimum
score of experience and qualification, solution and methodology, or personnel
criterion may not be lower than 70% of the maximum score of that criterion. An E-Bid does not achieve the minimum score of any of experience and
qualification, solution and methodology, or personnel criterion shall be
declared technically nonresponsive.
+ The minimum
technical score shall be not lower than 80% of the total technical score. An E-Bid achieving a technical score not lower than the minimum score
will be considered technically-responsive.
Section 3. Financial
evaluation criteria
According to the
scope and nature of each procurement, one of the two methods below may be
applied:
Section 3.1.
Least-Cost Selection (LCS)
LCS includes
following steps:
Step 1: Determine the
bid price, bid price after discounts (if any);
Step 2. Determine
incentives (if any) as prescribed in E-ITB Section 25;
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Section 3.2.
Fixed-Budget Selection (FBS)2
FBS includes
following steps:
Step 1: Determine the
bid price, bid price after discounts (if any);
Step 2. Determine
incentives (if any) as prescribed in E-ITB Section 25;
Step 3: Rank bidders:
E-Bid with the highest technical score and the bid price after discounts (if
any) not exceeding the fixed budget specified in E-ITB 13.3 shall be ranked
first.
Section 3.3.
Quality- and Cost-Based Selection (QCBS)3
Use the same scale of
100 or 1,000 with technical evaluation criteria.
The financial score
shall be determined as follows:
Step 1: Determine the
bid price, bid price after discounts (if any);
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The financial score
shall be determined according to the bid price, in specific:
Financial score = [Lowest bid price x (100 or 1,000)]/Bid price
Where:
- Financial score:
score of the Financial Proposal;
- Lowest bid price:
The lowest bid price after discounts (if any) among the financial proposals
being evaluated;
- Bid price: bid
price after discounts (if any) of the Financial Proposal.
Step 3. Determine
combined score:
The combined score
shall be determined according to the following formula:
Combined score = K
x Technical score + G x Financial score
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+ Technical price:
score determined at the technical evaluation step;
+ Financial score:
score determined at the financial evaluation step;
+ K: weight given to
technical proposal mentioned in the combined scale system, accounting for 70%
to 80%;
+ G: weight given to
financial proposal mentioned in the combined scale system, accounting for 20%
to 30%;
+ K + G = 100%.
Step 4. Determine
incentives (if any) as prescribed in E-ITB Section 25.
Step 5: Rank bidders:
The Bid achieving the highest combined price shall be ranked first.
Chapter IV. BID FORMS
Item No.
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Scan/Webform
I
Forms of E-Technical Proposal
1
Form No. 01. Power
of Attorney
Scan
2
Form No. 02. Joint
Venture Agreement
3
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4
Form No. 04.
Comments (if any) to complete the Terms of Reference
5
Form No. 05. Solutions
and general methodology proposed by the Bidder to perform the consulting
service
6
Form No. 06. Resume
of consultant
7
Form No. 07.
Assignment of duties in joint venture agreement
Webform
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Form No. 08. List
of experts performing the consulting service
9
Form No. 09.
Performance schedule
10
Form No. 10. Bid
Submission Form (Technical Proposal)
II
Forms of
E-Financial Proposal
11
Form No. 11A.
Schedule of remuneration paid to experts
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12
Form No. 11B.
Estimate of remuneration paid to experts
13
Form No. 12.
Extraordinary costs paid to experts
14
Form No. 13. Grand
schedule of costs
15
Form No. 14. Bid
Submission Form (Financial Proposal)
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POWER OF ATTORNEY(1)
Today, on
_________[date] at__________[location]
I am __________[insert
name, ID/passport number, position of bidder’s legal representative], the legal
representative of _______ [insert name of bidder] at _____________ [insert
address of bidder] hereby authorizes _____________ [insert name,
ID/passport number, position of authorized person] to perform the following
tasks during the participation in the process of bidding for ____________ [insert
name of the procurement] of _____________ [insert name of the project]
held by ____________ [insert name of the Employer]:
[Sign the Joint
Venture Agreement (if any);
- Sign documents
with the Employer during the procurement process, including the request for
Clarification of E-Bidding Documents and E-Bids; sign requests for E-Bid
withdrawal;
- Participate in
contract negotiation and finalization;
- Sign complaint
letter (if any);
- Sign contract
with the Investor if the Bidder is successful](2).
The authorized person
only performs the tasks within the area of competence of a legal representative
of __________ [insert name of bidder]. ____________ [insert name of
bidder’s legal representative] is totally responsible for the tasks
performed by ___________ [insert name of authorized person] within the
authorization scope.
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Authorized person
[Full name, position, signature and seal] (if
any)
Principal
[Full name, position, signature and seal of the
legal representative]
Notes:
(1) In case of
authorization, a scan of original power of attorney enclosed with the E-Bid is
required. The original of power of attorney must be typed or written in
indelible ink, with pages numbered in sequence, and signed and sealed by the
legal representative of the Bidder. The Bidder’s legal representative may
authorize their deputies, subordinates, directors of branches, and heads of representative
offices of the Bidder to perform the tasks on behalf of the Bidder. The
authorized person may use the seal of the Bidder or their seal. The authorized
person may not authorize another person.
(2) Area of
authorization includes one or multiple tasks above.
(3) Insert the
effective date and expiration date of the Power of Attorney in conformity with
the bidding process.
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JOINT VENTURE AGREEMENT(1)
[Location and date]_______________
Procurement: ______[insert
name of the procurement]
Under
Project:______________[insert name of project]
Pursuant to(2) ____[the
Law on Public Procurement No. 43/2013/QH13 dated November 26, 2013];
Pursuant to(2)____ [the
Government's Decree No. 63/2014/NĐ-CP dated June 26, 2014 on implementation of
some Articles on contractor selection of the Law on Public Procurement];
Pursuant to the
E-Bidding Documents _______[insert name of procurement] dated_______[insert
the date on the Bidding Documents];
Representatives of
signatories to the joint venture agreement include:
Name of JV’s Party
____[insert name of each JV’s Party]
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Position:
Address:
Phone number:
Fax:
Email:
Account:
TIN:
Power of Attorney No.
___________ dated ___________ (in case of authorization).
The Parties have
reached a consensus on entering into a Joint Venture Agreement with the
following contents:
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1. Members
voluntarily establish this joint venture to participate in the process of
bidding for __________ [insert name of procurement] of _______________
[insert name of project].
2. Official name of
the joint venture used in every transaction related to the procurement: ______________
[insert the agreed name of the joint venture].
3. Every Party is
committed not to unilaterally participate or establish a joint venture with
another Party to participate in this procurement. If awarded the contract, no
Party is entitled to refuse to fulfill the duties and obligations prescribed in
the contract. Any JV’s Party that refuses to perform their duties as agreed
must:
- Pay damages to
other parties in the joint venture;
- Pay damages to
the Investor as prescribed by the contract;
- Incur other
disciplinary actions __________ [specify the action].
Article 2.
Assignment of duties
All JV’s Parties
unanimously to undertake joint and separate responsibility to execute
__________ [insert name of procurement] of _______________ [insert
name of project] as follows:
1. Leading JV’s
Party:
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[- Sign documents
with the Employer during the procurement process, including the request for
Clarification of E-Bidding Documents and E-Bids; sign requests for E-Bid
withdrawal;
- Participate in
contract negotiation and finalization;
- Sign complaint
letter (if any);
- Perform other
tasks except for contract conclusion: _______________ [specify other tasks (if
any)].
2. Party using the
digital certificate to make a bid:_____[insert name of Party which is assigned
to use the digital certificate].
3. Tasks of JV's
Parties with the consent of all parties are specified in the table below(4):
Item No.
Name
Tasks
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1
Name of leading
JV’s Party
- _______
- _______
- _____%
- _____%
2
Name of second JV’s
Party
- _______
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- _____%
- _____%
....
....
....
......
Total
All tasks of the procurement
100%
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1. The Joint Venture
Agreement takes effect from the day on which it is signed.
2. The Joint Venture
Agreement expires in the following cases:
- All parties have
fulfilled their duties and finalize the contract;
- The agreement is
unanimously terminated by all parties;
- The joint venture
is not awarded the contract;
- The bidding for
____________ [insert name of the procurement] of ___________ [insert name of
the project] is cancelled as notified by the Employer.
The Joint Venture
Agreement is made into _______ copies with equal legal value, each party keeps
_________ copies.
LEGAL
REPRESENTATIVE OF LEADING JV’S PARTY
[insert name, position, signature and seal]
...
...
...
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
LEGAL
REPRESENTATIVE OF JV’S PARTY
[insert name, position, signature and seal]
Notes:
(1) According to the
scope and nature of the procurement, this Joint Venture Agreement may be
amended.
(2) Update
legislative documents in force.
(3) Area of
authorization includes one or multiple tasks above.
(4) The Bidder shall
specify detailed tasks and estimate equivalent value of tasks performed by
every JV's Party, common and private responsibilities of member, including the
leading JV's Party.
...
...
...
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Form No. 03
ORGANIZATIONAL STRUCTURE AND EXPERIENCE OF BIDDER
A. Organizational structure of Bidder
[Brief
description of the process of formation and organization of the Bidder (in case
of a joint venture, describe the organization of each JV’s Party).
Describe the number of specialized consultants for which the contractor
signs a long-term or indefinite employment contract and clearly state the
number of years of experience of each expert].
B. Experience of Bidder
Similar consulting
services performed by the Bidder within the last ___ [insert number of
years]1 years.
The Bidder must use
the following table to declare for each consulting service that the Bidder
performed as similar as the service required in this procurement (as an
independent contractor or in joint venture with another contractor or
subcontractor).
Project’s name:
...
...
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Investor’s name:
Procurement’s name:
Contract price (in
case of joint venture, state the value of consulting service performed by the
Bidder)
Eligibility to make
a bid
(specify making bid
independently, in joint venture or subcontractor)
...
...
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Contract duration
as stated in the contract
(specify from …
to……[date])
Actual time of
performance
(specify from …
to……[date]) Explanation in case of delay in contract performance)
Summary of specific
work performed by the Bidder under the contract
The Bidder must
enclose copies of relevant documents.
...
...
...
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
Form No. 04
COMMENTS (IF ANY) TO COMPLETE THE TERMS OF REFERENCE
[The Bidder
presents revisions to complete the Terms of Reference for the performance of
the contract]
Proposed revisions
of Terms of Reference:
1.
2.
3.
...
...
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4.
5.
Form No. 05
SOLUTIONS AND GENERAL METHODOLOGY PROPOSED BY THE BIDDER TO PERFORM THE
CONSULTING SERVICE
The Bidder
prepares a Technical Proposal (including charts), consisting of 3 parts:
1. Solutions and
methodology
...
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3. Organization
and personnel
Form No. 06
RESUME OF CONSULTANT
Expected position:
____________________________________________________________
Bidder’s name:
________________________________________________________________
Expert’s
name:________________________________________________________________
Occupation:___________________________________________________________________
Date of birth:
_________________________________________________________________
...
...
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_____________________________________________________________________________
Working process:
Duration
Workplace
Reference information
Position
From…to….[month and
year]
......
(insert name,
phone number, email of the referee to verify the information provided)
...
...
...
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The tasks expected to
be assigned in the procurement:
The tasks expected
to be assigned in the procurement:
State experience in
performing the related tasks done before to prove the ability to perform the
assigned tasks.
[Indicate the
work items in the Form No. 09 that the expert is assigned to perform]
…
Capacities:
[Detailed
description of experience and training courses attended to meet assigned scope
of work. The experience description should clearly state the tasks to be
assigned specifically in each project and the name/address of the
investor/employer.]
...
...
...
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[Indicate relevant
qualifications, issuer, and length of study and degree type]
_______________________________________________________________________
Foreign language:
[state language
proficiency]
_______________________________________________________________________
Contact information:
[Clearly state the
name, phone number, e-mail of the contact person]
________________________
I declare to the best
of my knowledge that all the above particulars are correct, if false or untrue,
I shall take responsibility before the law.
...
...
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_____[location],______[date]
Made by
[Signature, position and full name]
Notes:
- Each individual
consultant on the list stated in Form No. 08 must declare this Form.
- The Bidder scans
the employment contract; copies of the diplomas and practice certificates of
the above consultants attached to the E-Bid.
Form No. 07 (Webform on the System)
ASSIGNMENT OF DUTIES IN JOINT VENTURE AGREEMENT (1)
...
...
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Item No.
Name
Business identification number
Tasks
Percentage of task value out of total bid price
1
Name of leading
JV’s Party
- _______
...
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2
Name of second JV’s
Party
- _______
- _____%
....
....
....
...
...
...
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Total
All tasks of the procurement
100%
Notes:
Based on the signed
Joint Venture Agreement.
Form No. 08 (Webform on the System)
LIST OF EXPERTS PERFORMING CONSULTING SERVICES
Item No.
...
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ID number
Title
Work place
Man-month
Total man-month
Work item 1 (1)
Work item 2 (2)
… (1) (n)
At company2
...
...
...
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I. Key employees
employed by bidder4
1
[Example: Mr. Nguyen Van A]
[Vietnam]
[Chief consultant]
[Company]
[2.0 months]
[1.0 month]
...
...
...
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[At site]
[0.5 month]
[2.5 months]
2
...
...
...
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...
...
...
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…
...
...
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II. Key
employees mobilized by bidder
1
...
...
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[Company]
[2.0 months]
[1.0 month]
...
...
...
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[0.5 month]
[2.5 months]
2
...
...
...
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...
...
...
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
III. Other
employees
1
[Company]
...
...
...
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ĐT: (028) 3930 3279 DĐ: 0906 22 99 66
[At site]
...
...
...
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...
...
...
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…
...
...
...
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...
...
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Total (III)
Total
_________
...
...
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2 This column shows the number of man-months of each employee working at
the company (sum of columns (1) + (2) + ... + (n)).
3 This column shows the number of man-months of each employee working at
the job site (sum of columns (1) + (2) + ... + (n)).
4 Key employees with long-term or indefinite-term employment contracts
with the bidder. In case certain key employees not employed by the Bidder are
engaged, the Bidder shall declare according to Section II and provide
explanation.
Form No. 09 (Webform on the System)
PERFORMANCE SCHEDULE
Item No.
Description1
Month2
...
...
...
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2
3
4
5
.....
n
Total
1
[Example: Work
1:
...
...
...
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1) Collect data
...
...
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2) Prepare
report
...
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3) Interim
report
...
...
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4) Summary of
comments
...
...
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5)...
...
...
...
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6) Final report]
...
...
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...
...
...
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2
[Example: Work
2:…]
...
...
...
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...
...
...
...
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n
...
...
...
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...
...
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Contract duration
...
...
...
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Notes:
(1) List all work
items, state the progress of specific work in each work item.
(2) The timeline for
each job is shown in a chart, if necessary, the bidder should note and explain
the chart.
Form No. 10 (Webform on the System)
BID SUBMISSION FORM1
(of E-Technical Proposal)
Date:_____ [exported
from the System]
Name of
procurement:___[exported from the E-ITB]
To:____[name of
Employer exported from E-ITB]
...
...
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- Name of Bidder:____[exported
from the System];
- Business
registration number:____[exported from the System];
Undertake to perform
the procurement____[exported from the E-ITB] with the following
information:
- Number of
E-ITB:____[exported from the E-ITB].
- Submission
deadline:_____[exported from the submission deadline in the E-ITB];
Contract
duration______[exported from the Bid Submission Form].
Validity of
E-Technical Proposal:_____[automatically exported]
We hereby declare
that:
1. Only make this
E-Bid as a primary contractor or JV’s representative.
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3. We do not commit
violations against regulations on assurance of competitiveness in bidding.
4. We are not
involved in corrupt, fraudulent or conclusive practice and other violations
against law on bidding.
5. Every information
provided in E-Bid is truthful to be the best of our knowledge. Notes:
(1) The Bid
Submission Form has been signed with digital signature of the legal
representative of the Bidder.
Form No. 11A (Webform on the System)
REMUNERATION PAID TO EXPERTS
Item No.
Full name
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Work place
Remuneration/month-person (1)
Number of months – person (2)
Remuneration paid to expert (3) = (1) x (2)
Total 1 (4)
I
Key experts
1
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At company
(a)
(a)+(b)
At site
(b)
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At company
At site
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II
Other experts
1
At company
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At site
2
At company
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At site
Total
(A)
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(3), (4): calculated
by the System
Form No. 11B (Webform on the System)
ESTIMATE OF REMUNERATION PAID TO EXPERTS
Currency:
Item No.
Expert’s name
Position
Base salary
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General administration expenses10
% of (3)
Sum =(3)+(4)+(5)
Profit % of (6)
Living-away-from-home allowance
Remuneration paid to expert/month =(6)+(7)+(8)
Number of months - person
Remuneration paid to expert = (9) x (10)
(1)
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(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
(11)
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2
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…
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...
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Total
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__________
Social expenses,
general administration expenses include expenses such as social insurance,
health insurance, unemployment insurance under the responsibility of the
employer in accordance with current law; administration costs of management
units, employing experts… The bidder shall list these costs together with
supporting documents.
Form No. 12 (Webform on the System)
EXTRAORDINARY COSTS PAID TO EXPERTS
Item No.
Description
Unit
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Quantity (2)
Cost (3)
1
[Per diem]
[date]
(1) x (2)
2
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[Flight]
3
[Communication
cost]
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4
[Equipment,
documents…]
5
[Domestic travel
expenses]
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6
[Rent office,
secretary]
7
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Total
(B)
(3): calculated by
the System
Form No. 13 (Webform on the System)
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Item
Cost
Remuneration paid to experts
(A)
Extraordinary costs paid to experts
(B)
Taxes
(C)
Total
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A + B + C
A and B are
exported from Form 11a and 12.
Form No. 14
BID SUBMISSION FORM (1)
(of Financial Proposal)
Date:_____
[exported according to the time on the System]
Name of procurement:___[exported
from the E-ITB]
To:____[name of
Employer exported from E-ITB]
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- Name of Bidder:____[exported
from the System];
- Business
registration number:____[exported from the System];
Undertake to perform
the procurement____[exported from the E-ITB] with the following
information:
- Number of E-ITB:____[exported
from the E-ITB].
- Submission
deadline:_____[exported from the submission deadline in the E-ITB];
in accordance with
the requirement stated in the E-Bidding Documents with the total amount of
_____ [exported by the System when the Bidder inserts the bid price in the bid
forms on the System] together with the Grand Summary.
In addition, we
voluntarily reduce the bid price with a discount of _______ [insert discount
rate].
The bid price after
deducting discount is: ________[calculated by the System].
Contract
duration______[exported from the Bid Submission Form].
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We hereby declare
that:
1. Only make this
E-Bid as a primary contractor or JV’s representative.
2. We are not
undergoing dissolution process, are not thrown into bankruptcy, and do not
incur bad debts as prescribed by law.
3. We do not commit
violations against regulations on assurance of competitiveness in bidding.
4. We are not
involved in corrupt, fraudulent or conclusive practice and other violations
against law on bidding.
5. Every information
provided in E-Bid is truthful to be the best of our knowledge.
Notes:
(1) The Bid
Submission Form has been signed with digital signature of the legal
representative of the Bidder.
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CHAPTER V. TERMS OF REFERENCE
“Terms of
Reference” include the following:
I. Introduction:
General
description of project and procurement.
Description of
purpose of bidder selection.
II. Scope of work:
1. Detailed
description of scope of work, sources of funds, implementing agency, time for
performance, number of months and head counts (if any).
2. Description of
specific tasks to be performed by the Bidder during the performance of the
consulting service contract.
3. Expected time
for experts to provide consulting service (usually no more than 30 days from
the date on which the contract is signed).
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Types of report to
be submitted and schedule of report:
IV. Experience and
personnel of Bidder:
Requirements
pertaining to personnel and positions in the procurement.
V.
Responsibilities of the Employer:
The Employer will
provide working conditions and supporting personnel and relevant documents on
duties of the consultant, including existing documents to enable the Bidder to
perform their assignment.
PART 3. CONDITIONS
OF CONTRACT AND CONTRACT FORMS
Chapter VI. GENERAL CONDITIONS OF CONTRACT
Article 1. Interpretation of terms:
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1. “Contract” means
the Contract Agreement entered into between the Investor and the Contractor,
made in writing, including all attachments, appendices, and all documents
incorporated therein.
2. “Contract price”
means the gross amount as specified in the Contract as agreed upon between the
Investor and the Contractor.
3. “Investor” means
the organization specified in the Special Conditions of Contract (E-SCC).
4. “Contractor” means
the organization providing consulting service for the Investor in accordance
with this Contract and specified in E-SCC.
5. “Subcontractor”
means a contractor which enters into a contract with the primary contractor to
perform part of tasks as estimated in the E-Bid.
6. “Effective
contract date” means the date as prescribed in E-SCC.
7. “Day” means
calendar day, counted continuously, including holidays and weekends.
8. “Other costs” are
all costs, other than salaries paid to the consultant, incurred during the
performance of consulting service.
Article 2. Governing Law and Language
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2. The language of
the Contract shall be Vietnamese.
Article 3. Confidential Information
1. Documents which
are products of the Contractor within framework of this Contract are under
ownership of the Investor, except as otherwise provided in E-SCC. The
Contractor may retain copies of above documents but may not use any document or
other information for any other purposes without written prior consent of the
Employer.
2. The Contractor
shall not, without the written consent of the Employer hereto, divulge to any
third party unrelated to the performance of the Contract any content of the
Contract. The Contractor may only provide information for persons related to
the performance of the Contract in conformity with the confidential regime and
necessary scope for the performance of the Contract.
Article 4. Copyright
The Contractor shall
totally take responsibility for any damage incurring by complaints of a third
party in terms of violations against intellectual property copyright of
consulting service provided for the Investor by the Contractor.
Article 5. Type of contract
The type of contract
is specified in E-SCC.
Article 6. Payment
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2. In the event that
the Investor fails to pay the Contractor any payment by its due date as
prescribed in Clause 1, the Investor shall pay to the Contractor interest on
the such delayed payment according to the benchmark rate quoted by the State
bank of Vietnam. The duration shall be determined from the first day of delayed
payment to the day on which the Investor actually pays to the Contractor.
Article 7. Contract Price
The Contract price
shall be agreed by the Contractor and Investor through contract finalization in
conformity with the approved successful bid and specified in the Contract.
Article 8. Contract duration
Contract duration
shall comply with the E-SCC.
Article 9. Contract amendment
1. During the
performance of the Contract, if it is necessary to amend the contract, within
the period specified in E-SCC after receiving the request for contract
amendment from the Investor or Contractor, the recipient of the proposal is
responsible for reviewing and giving specific requirements for this amendment
as a basis for the two parties to negotiate and sign the contract amendment
addendum.
2. Adjustment of
contract price must be consistent with the type of contract and conditions
specified in Article 5 E-SCC.
3. The adjustment of
performance schedule may only be done in the following cases:
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b) In case of changes
to scope of work upon objective requirements that affect the performance
schedule.
4. During the
performance of the Contract, in case there is a change in the state's tax
policy affecting the contract price, the Investor and the Contractor will
consider increasing or decreasing the contract price respectively.
5. In the event that
the performance schedule is adjusted not resulting in extension of the project
schedule, the contracting parties shall agree the adjustment. In the event that
the performance schedule is adjusted resulting in extension of the project
schedule, the contracting parties may agree the adjustment only after obtaining
the consent of the competent authority.
Article 10. Personnel
1. The Contractor
must engage all personnel as proposed in the E-Bid to perform tasks unless
otherwise agreed by the Employer. Where appropriate to replace personnel
according to Section 26 Chapter I, the Contractor must report and obtain the
approval of the Investor. The alternative personnel must have
qualifications equivalent or higher than the proposed personnel.
2. If any expert is
lack of legal capacity or fails to perform his/her task properly, the Investor
may require an alternative. On receiving the written request for alternative
from the Investor, within the given period of time stated in E-SCC, the
Contractor shall replace another expert who has equivalent or higher
qualifications accepted by the Investor. Unless otherwise agreed, any costs
incurred from the replacement shall be borne by the Contractor.
Article 11. Rights and obligations of the Contractor
1. Contractor's
rights:
a) Request the
Investor to provide information and documents related to the performance of
consulting service;
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c) Ensure copyright
in accordance with the law (for consulting service related to copyright);
d) Request the
Investor to make payment in due time as prescribed in Article 6 of this
Chapter.
2. Contractor's
obligations:
a) Take
responsibility for the quality of its consulting service;
b) Submit reports and
documents to the Investor with the quantity and time required specified in the
Contract. The Contractor fully and promptly communicates all information
related to the consulting work that may delay or hinder the completion of
scheduled works and propose implementation solutions;
c) Complete the work
on schedule and deliver consulting products as prescribed in the Contract. The
Contractor is responsible for presenting and defending the views on the
contents of the consulting work in the approval meetings of the competent
authorities held by the Investor (if any);
d) Undertake that
when requested by the Investor, the Contractor or subcontractor will appoint a
competent and qualified representative to handle the problematic works at any
time at the request of the Investor (including holidays) until the date of
acceptance testing of consulting products;
dd) Provide documents
intended for meetings, reports, appraisal ... with the quantity requested by
the Investor;
e) Collect necessary
information intended for consulting work under the Contract.
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1. The Contractor is
entitled to conclude agreements with subcontractors mentioned in the list of
subcontractors as prescribed in E-SCC to perform part of tasks as specified in
the E-Bid. The employment of subcontractors shall not change any duty or
obligation of the Contractor. The Contractor shall be accountable to the
Employer for quantity, quality, schedule and other obligations performed by the
subcontractors.
Replacement and
addition of subcontractors beyond the list mentioned in E-SCC is subject to
permission by the Employer with appropriate reasons.
2. The value of work
performed by the subcontractors specified in Clause 1 of this Article must not
exceed the percentage according to the contract price stated in E-SCC.
3. The Contractor may
not employ the subcontractors for any task other than those tasks performed by
the subcontractors as mentioned in the Invitation for E-Bid.
4. Other requirements
pertaining to the subcontractors specified in the E-SCC.
Article 13. Compensation for damage caused by breach of contract
1. Except for force
majeure events provided under Article 16, if the Contractor fails to perform
any or all of tasks within the period specified in the Contract, the Investor
may deduct from the contract price, as liquidated damages, a sum equivalent to
the percentage specified in the E-SCC of the unperformed service for each week
or part thereof of delay until actual performance. The Investor shall deduct up
to a maximum deduction of the percentage specified in those E-SCC. Once
the maximum is reached, the Employer may terminate the Contract pursuant to
Article 14 of this Chapter.
2. Regarding
consulting service procurement to prepare design documents, Bidding Documents,
Request for Proposals for procurement of construction with fixed-price
contract, the Contractor must be liable for the accuracy of the quantity and
amount of the construction work. The Contractor shall compensate for any
incorrect calculation of quantity and amount of work as prescribed in E-SCC.
Article 14. Termination of contract due to contractor’s breach
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2. The Investor may
send a notice of contract termination to the Contractor when it is discovered
that the Contractor goes bankrupt without incurring any compensation costs.
All the rights of the Investor prescribed in the Contract and regulations
of law shall be reserved regardless of the termination of the Contract.
3. In the event the
Investor terminates the Contract in whole or in part, pursuant to Clause 1, the
Investor may enter into a contract with another contractor to complete the
terminated part of the contract. The Contractor shall be liable to
the Investor for any additional costs for the terminated part of the contract.
However, the Contractor must continue to perform the terminated part of the contract.
Article 15. Termination of contract due to the Investor's breach
The Contractor may
terminate the performance of part or the whole of the contract by notifying the
Investor in writing when the Investor does not perform the work contents as
prescribed in E-SCC.
Article 16. Force majeure events
1. For the purpose of
this contract, force majeure is understood as events beyond the control and
foreseeable ability of a party, such as: war, riot, strike, fire, natural
disaster, flood, epidemics, quarantine or adverse weather conditions.
2. If a force majeure
situation arises, the suffering party shall promptly notify the other in
writing of such condition and the cause thereof. Concurrently, a
certification of such force majeure situation issued by a competent agency
where the force majeure situation arises shall be sent to the other party.
During the period of
failure to perform obligations due to the force majeure event, the Contractor
shall, under instructions of the Investor, continue to perform its obligations under
the Contract as far as is reasonably practical, and shall seek all reasonable
alternative means for performance not prevented by the force majeure event. In
this event, the Investor shall consider refunding to the Contractor necessary
and reasonable additional fees borne by the Contractor.
3. The suffering
party shall not be liable for liquidated damages, or termination for default if
the failure to perform its obligations under the Contract is the result of an
event of force majeure.
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Article 17. Dispute settlement
1. The Contractor and
the Investor shall make every effort to resolve by direct informal negotiation
or conciliation any disagreement or dispute arising between them.
2. If the
disagreement or dispute cannot be settled by direct informal negotiation or
conciliation within the time limit prescribed in the E-SCC from the date on
which the disagreement or dispute arise, any party may request the regime
for dispute settlement specified in the E-SCC.
Article 18. Notice
1. Any notice given
by one party to the other pursuant to the Contract shall be in writing to the
address specified in the E-SCC.
2. A notice shall be
effective when received or on the notice’s effective date, whichever is later.
Chapter VII. SPECIAL CONDITIONS OF CONTRACT
Article
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Description
1
3
Investor:________
[insert
name of the Investor]
4
Contractor:
___________
[insert name of
the successful bidder]
6
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[subject to
nature of the procurement, for example: The Contractor takes effect from the
date of signing...]
3
1
Use of documents
related to the Contract:_______[insert other requirements (if any)]
5
Type of contract: ____[insert
the type of contract according to the approved plan for selecting preferred
bidder].
6
1
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[Depending on
the nature and requirements of the procurement.
Payment to the
Contractor may be in cash, by letter of credit, by bank transfer.
If there is a
provision on advance payment to the Contractor, it is necessary to state
clearly the value, duration of the advance and the method of refunding the
advance in accordance with the law.]
- Currency of
payment: VND.
- Payment period:
_______[Payment may be made immediately or after a certain period of time
after the Contractor presents all necessary documents. Further, proof
of payment must be specified].
8
Contract duration:____________[specify
the contract duration that is conformable with E-BDS Section 1.2, E-Bid and
the result of contract completion process]
9
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Time for the
recipient to respond to the request for contract amendment from the Investor
or Contractor: ____________ [specify number of days from the date of
receipt of request for contract amendment based on request specific content
of amendment]
2
Contract amendment:
____________ [For fixed-price contract, output result and contract price
cannot be changed. In case of applying a time-based contract or a
reasonable arising of work outside the scope of the Bidding Documents, it
must clearly specify the scope of adjustment as prescribed by law].
10
2
Time for
replacement of personnel: _______ [insert number of days for the
replacement from the date on which the request for replacement of personnel
made by the Investor is received].
12
1
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2
The total value of
work performed by the subcontractor does not exceed: _______ contract price [based
on the size and nature of the procurement, write the percentage accordingly].
4
Other requirements
applied to subcontractors_______[insert other requirements applied to the
subcontractors (if any)].
13
1
Deduction rate:
______% per week (or day, month, etc.)
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2
Compensation
amount:_____[insert compensation amount].
14
1
Termination of
contract due to contractor’s breach: ________
[Specify the
specific contents that when the Contractor breaches, the Investor has the
right to terminate the contract. Example: the Contractor fails to
employ the key employees listed on the E-Bid or an alternate employee does
not have equivalent experience and qualifications].
15
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[Specify the
specific contents that when the Investor breaches, the Contractor has the
right to terminate the contract].
17
2
Settlement of
disputes: ____________ [specify time and dispute settlement depending on
the nature and requirements of the procurement; in which it is necessary to
state the time to send the dispute settlement request, the dispute settlement
agency, and the cost incurred in the dispute settlement. The settlement of
dispute at arbitral body is recommended].
18
1
Address for both
parties to inform each other of information as prescribed:
- Investor's
address: ___________
Phone number:
____________________________
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Email:_________________
- Contractor's
address: ___________
Phone number:
_____________________________
Fax:________________________________
Email:_________________
Chapter VIII. CONTRACT FORMS
Depending on the
nature and requirements of the procurement, consulting
service fixed-price contract or time-based contract will be used.
In case the
contract has one or more sub-contracts, the Investor will use the forms of
consulting service fixed-price contract or time-based contract.
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Form No. 22
CONSULTING SERVICE CONTRACT
(For fixed-price contract)
[Location and date]_______________
Contract No.
__________
Procurement: ______[insert
name of the procurement]
Project’s name:
_________[insert the project's name]
- - Pursuant to 1
_____________________________________________ [Civil Code No. 91/2015/QH13
dated June 14, 2005 of the National Assembly];
- - Pursuant to 1
_____________________________________________ [Law on Public Procurement No.
43/2013 / QH13 dated 26/11/2013 of the National Assembly];
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- Pursuant to
Decision No. _____ date _____ month ____ year _____ of ______ on approving the
result of preferred bidder selection of procurement ______ [Insert name of
procurement] and notification of result of preferred bidder selection number
________ day ____ month _____ year _____ of the Employer;
- Pursuant to the
Contract Negotiation Record entered into between Investor and the successful
bidder dated_____________;
Representatives for
the parties to which contract include:
Investor:
Investor’s name:_____________________________
[insert name of the Investor]
Represented by
Mr./Ms. ______________________________________________________
Position:
___________________________________________________________________
Address:
__________________________________________________________________
Phone number:
_____________________________________________________________
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Email:
_____________________________________________________________________
Account: ___________________________________________________________________
TIN:
_______________________________________________________________________
Power of Attorney No.
___________ dated ___________ (in case of authorization).
Contractor:
Contractor's name
__________ [Insert name of the selected bidder]
Represented by
Mr./Ms. ______________________________________________________
Position:
___________________________________________________________________
Address:
__________________________________________________________________
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Fax:
_______________________________________________________________________
Email:
_____________________________________________________________________
Account:
___________________________________________________________________
TIN:
_______________________________________________________________________
Power of Attorney No.
___________ dated ___________ (in case of authorization).
Both parties agree to
conclude a Consulting Service Contract with the following contents:
Article 1. Subject
matter of contract
Subject matter of the
contract means the services detailed in Appendix A "Terms of
Reference".
Article 2.
Contract documents
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1. Contract:
2. Contract addendum,
including terms of reference, Contractor's personnel, and Contractor’s
responsibility for reporting;
3. Contract
finalization record;
4. Decision on
approval for Bidder selection result;
5. Written agreement
of the parties on the contract conditions, including general conditions and
special conditions;
6. E-Bid and
Clarification of E-Bid of the selected Bidder;
7. E-Bidding
Documents and amendments thereto;
8. Relevant
documents.
Article 3.
Responsibilities of the Contractor
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2. Employ and arrange
personnel listed in Appendix B "Contractor's Personnel" to perform
the service;
3. Submit the report
to the Investor within the time limit and in the forms specified in Appendix C
"Contractor's Reporting Responsibilities";
4. Fulfill other
obligations and responsibilities specified in E-GCC and E-SCC of the contract.
Article 4.
Responsibilities of the Investor
1. The Investor
commits to pay the Contractor according to the contract price and the method
specified in Article 5 of this contract as well as fulfills other obligations
and responsibilities specified in E-GCC and E-SCC of the contract.
2. The Investor
appoints Mr. / Ms. ________ [Full name] as the officer in charge of the
Investor to coordinate the activities under this contract.
Article 5.
Contract price, period and method of payment
1. The Contract
price:_________[insert a value in number, in words, and currency]. This
amount includes all costs, interest and any taxes payable by the Contractor.
2. Payment period:
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____________
[Insert value/percentage and currency] when the Investor receives and approves
the draft report prepared by the Contractor.
____________
[Insert value/percentage and currency] when the Investor receives and approves
the final report.
Total payment amount
____________ [Insert value and currency]
[Payment term is
subject to change to comply with output reports detailed in Annex C].
3. Method of payment:
Method of payment is
specified in Article 6 of E-SCC
Article 6. Type of
contract
This contract is a
fixed-price contract.
Article 7.
Contract duration
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Article 8. Effect
of contract
1. This Contract comes into force from _______ [insert effective date
of the Contract in accordance with Clause 6 Article 1 E-SCC].
2. The contract
expires when it is finalized by both parties as prescribed by law.
The contract is made
into _____ sets, the Investor keeps ______ sets, the Contractor keeps ________
sets, and these sets have the same legal value.
Legal representative of Contractor
[Full name, position, signature and seal]
Legal representative of Investor
[Full name, position, signature and seal]
_____________
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APPENDIX
Appendix : Terms of
Reference
Appendix B:
Contractor’s personnel
Appendix C:
Contractor’s Reporting Responsibilities.
Form No. 23
CONSULTING SERVICE CONTRACT
(For time-based contract)
[Location and date]_______________
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Procurement:
______[insert name of the procurement]
Under
Project:______________[insert name of project]
- - Pursuant to 1 _____________________________________________ [Civil
Code No. 91/2015/QH13 dated June 14, 2005 of the National Assembly];
- Pursuant to1
_____________________________________________ [Law on Public Procurement No.
43/2013 / QH13 dated 26/11/2013 of the National Assembly];
- Pursuant to1_____________[the
Government's Decree No. 63/2014/ND-CP dated June 26, 2014 on guidelines for the
Law on Public Procurement in terms of selection of bidders];
- Pursuant to
Decision No. _____ date _____ month ____ year _____ of ______ on approving the
result of preferred bidder selection of procurement ______ [Insert name of
procurement] and notification of result of preferred bidder selection
number ________ day ____ month _____ year _____ of the Employer;
- Pursuant to the
Contract Negotiation Record entered into between Investor and the successful
bidder dated_____________;
Representatives for
the parties to which contract include:
Investor:
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Represented by
Mr./Ms. ______________________________________________________
Position:
___________________________________________________________________
Address: __________________________________________________________________
Phone number:
_____________________________________________________________
Fax:
_______________________________________________________________________
Email:
_____________________________________________________________________
Account:
___________________________________________________________________
TIN:
_______________________________________________________________________
Power of Attorney No.
___________ dated ___________ (in case of authorization).
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Contractor's name
__________ [Insert name of the selected bidder]
Represented by
Mr./Ms. ______________________________________________________
Position:
___________________________________________________________________
Address:
__________________________________________________________________
Phone number:
_____________________________________________________________
Fax:
_______________________________________________________________________
Email:
_____________________________________________________________________
Account:
___________________________________________________________________
TIN:
_______________________________________________________________________
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Both parties agree to
conclude a consulting service contract with the following contents:
Article 1. Subject
matter of contract
Subject matter of the
contract means the services detailed in Annex A "Terms of Reference".
Article 2.
Contract documents
Contract documents
include:
1. Contract:
2. Contract addendum,
including terms of reference, budget estimate, list of Contractor's personnel,
and Contractor’s responsibility for reporting;
3. Contract
finalization record;
4. Decision on
approval for Bidder selection result;
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6. E-Bidding
Documents and amendments thereto;
7. Relevant
documents.
Article 3.
Responsibilities of the Contractor
1. Perform the
obligations specified in Article 1 of this contract;
2. Submit the report
to the Investor within the time limit and in the forms specified in Appendix B
" Budget estimate, list of personnel of Contractor”;
3. Employ and arrange
personnel, estimate budget listed in Appendix C "Contractor's Reporting
Responsibilities”;
4. Fulfill other
obligations and responsibilities specified in E-GCC and E-SCC of the contract.
Article 4.
Responsibilities of the Investor
1. The Investor
commits to pay the Contractor according to the contract price and the method
specified in Article 5 of this contract as well as fulfills other obligations
and responsibilities specified in E-GCC and E-SCC of the contract.
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Article 5.
Contract price, term and method of payment
1. The Contract
price:_________[insert a value in number, in words, and currency]. This
amount includes all costs, interest and any taxes payable by the Contractor, in
specific:
- Remuneration paid
to experts:
The Investor shall
pay the Contractor monthly, daily or hourly remuneration (choose any of
three options and delete the others) as agreed in Appendix B.
- Extraordinary costs
other than remuneration:
The Investor shall
pay the Contractor extraordinary costs up to [insert the value and currency]
as incurred or with a fixed amount1 as follows:
+ Per diem (including
travel allowance, business and accommodation allowance), stationery and
photocopy, printing, communication. This allowance will be reimbursed and need
to be certified by the Investor;
+ Other costs
approved by the Investor.
2. Period and method
of payment
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Article 6. Time
sheet
During the working
process, including business trips, the Investor shall keep track of timesheets
or other valid documentation to determine the working time of the Contractor.
Article 7. Type of
contract
This contract is a
time-based contract.
Article 8.
Contract duration
[State the
contract duration in accordance with Clause 2 Section 1 E-BDS, E-Bid and result
of contract finalization between the two parties].
Article 9. Effect
of contract
1. This Contract
comes into force from _______ [insert effective date of the Contract in
accordance with Clause 6 Article 1 E-SCC].
2. The contract
expires when it is finalized by both parties as prescribed by law.
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Legal representative of Contractor
[Full name, position, signature and seal]
Legal representative of Investor
[Full name, position, signature and seal]
APPENDIX
Appendix : Terms of
Reference
Appendix B: Budget
estimate, list of personnel of Contractor
Appendix C:
Contractor’s Reporting Responsibilities
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Skip this clause in case of LCS, QCBS or QBS.
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Skip this clause in case of LCS, QCBS or QBS.
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Update legislative documents in force.
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State which cost is paid as incurred or which cost is paid with fixed
amount.
ATTACHED FILE
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TVPL Pro để sử dụng được đầy đủ các tiện ích gia tăng liên quan đến nội dung TCVN.
Mọi chi tiết xin liên hệ:
ĐT: (028) 3930 3279 DĐ: 0906 22 99 66