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MINISTRY OF
AGRICULTURE AND RURAL DEVELOPMENT - MINISTRY OF PLANNING AND INVESTMENT
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SOCIALIST REPUBLIC
OF VIETNAM
Independence - Freedom – Happiness
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No.
43/2015/TTLT-BNNPTNT-BKHDT
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Hanoi, November
23, 2015
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JOINT CIRCULAR
ON GUIDELINES FOR
PRODUCING STATISTICS OF AND ASSESSING DAMAGE CAUSED BY NATURAL DISASTERS
Pursuant to the Law on Natural Disaster
Prevention and Control No. 33/2013/QH13 dated June 19, 2013;
Pursuant to the Law on Statistics No.
04/2003/QH11 dated June 26, 2003;
Pursuant to the Government’s Decree No.
66/2014/ND-CP dated July 4, 2014, detailing and guiding a number of articles of
the law on natural disaster prevention and control;
Pursuant to the Government’s Decree No.
40/2004/ND-CP dated February 13, 2004, detailing and guiding a number of
articles of the law on statistics;
Pursuant to the Government’s Decree No.
199/2013/ND-CP dated November 26, 2013, defining the functions, tasks, powers
and organizational structure of The Ministry of Agriculture and Rural
Development;
Pursuant to the Government’s Decree No.
116/2008/ND-CP of November 14, 2008, defining the functions, tasks, powers and
organizational structure of the Ministry of Planning and Investment;
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Pursuant to the Prime Minister’s Decision No.
15/2014/QD-TTg dated February 17, 2014 on issuance of the general statistics
reporting system that apply to the ministries, departments;
The Minister of Agriculture and Rural
Development, Minister of Planning and Investment promulgate the Joint Circular
on guidelines for making statistics of and assessing damage caused by natural
disasters.
Chapter I
GENERAL PROVISIONS
Article 1. Scope and regulated entities
1. Scope
a) This Circular provides for the statistical indicators,
forms, contents, methods, procedures and responsibilities for making statistics
of and assessing damage caused by natural disasters of ministries, departments;
centrally-affiliated cities and provinces (hereinafter referred to as
“province”); provincial districts, prefectures, towns and cities (hereinafter
referred to as “district”; communes, wards and towns (hereinafter referred to
as “commune”).
b) Natural disasters assessed according to this
Circular are specified in Clause 1 Article 3 of the Law on Natural Disaster
Prevention and Control and other natural disasters specified in legislative
documents on natural disaster recovery.
2. Regulated entities
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Article 2. Definitions
In this Circular, these terms are construed as
follows:
1. “Damage caused by natural disasters” refers to
impacts of natural disasters on humans and livestock at different level;
causing destruction or damage on property, the environment, living conditions
and economic and social activities during or immediately after the disaster.
2. “Damage to human life” includes dead, missing or
injured people. The dead are those who have been killed by natural disasters,
not including those who died due to other causes during the occurring time of
natural disasters at the locality. Missing people are those who were not found
after the disaster occurred, may have died but not yet found bodies or have no
information, after 1 year, the missing person is considered dead. The injured
are those who are physically hurt by the direct impact of the disaster,
affecting their normal activities.
3. “Damage to livestock” includes cattle and
poultries being dead, washed away or buried.
4. “Damage to property” includes housing,
infrastructure and related facilities; crops, boats, cages and rafts for
aquaculture and other forms of properties as specified in the statistical forms
enclosed herewith.
5.”Permanent house” refers to a house with all
three main structures (column, roof, wall) made of durable materials.
6.”Semi-permanent house” refers to a house with 2
of the 3 main structures made of durable materials.
7.”Impermanent house” refers to a house with only 1
of the 3 main structures made of durable material.
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9. “Durable material” refers to materials such as
reinforced concrete; brick, stone, iron, steel and durable wood.
10. Campus/school refers to the school facility
where teachers and students come to teach and study.
11. Classroom, functional room, tenement,
semi-boarding house are school facilities where teachers, students, students
regularly attend classrooms for lectures, experiment practicing and learning
exchange.
12. “Number of health facilities” refers to
hospitals, medical centers, public or private health stations located within
the territory of the reporting administrative division.
13. Public cultural building refers to constructive
institutions built to serve cultural, information and propaganda activities.
14. Perennial plant refers to a plan that completes
its life cycle, from germination to production, for more than one year.
15. Annual plant refers to a plan that completes
its life cycle, from germination to production, within one year.
16. Concentrated area of newly-planted forests
refers to land used for planting forest crops meeting required cultivation
standards and covering an area of at least 0.5 ha.
17. Food refers to products such as rice, corn,
sweet potato and dried cassava harvested within the year.
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Property damage is classified as follows:
1. Full damage: the property is lost or damaged to
the extent that over 70% of it cannot be restored.
2. Extremely severe damage: 50—70% of the property
is reduced productivity or damaged.
3. Severe damage: 30%-50% of the property is
reduced productivity or damaged.
4. Partial damage: Less than 30% of the property is
reduced productivity or damaged.
Article 4. Principles of statistics and
assessment of damage
1. Statistics and assessment of damage shall comply
with practical status and meet the guideline, management and natural disasters
response. The damage statistical report shall be prepared by competent persons.
2. Ensure the objectiveness, openness and
transparency; reflect the practical extent of damage caused by natural
disasters.
3. Ensure close cooperation between the agencies
and units related to statistical activities and assessment of damage.
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Chapter II
STATISTICAL INDICATORS AND FORMS OF STATISTICS AND
ASSESSMENT OF DAMAGE
Article 5. Statistical indicators for damage
assessment
1. Statistical indicators for damage assessment
include:
a) Humans: deaths, missing people, injuries and the
number of houses, people being directly affected
b) Housing: well built house, semi-well build
house, unstable house and simply-built house
c) Education: school facilities and education
equipment.
d) Health care: the number of medical facilities,
drugs, medical supplies and equipment.
dd) Culture: cultural buildings, cultural and
historical sites, landscapes, cultural assets and equipment.
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g) Breeding: cattle, poultries and other livestock;
breeding facilities, equipment and materials.
h) Irrigation: dykes, embankments, culverts,
embankments, canals, pumping stations, reservoirs, dams and other irrigation
works.
i) Traffic: infrastructures, road transport, inland
waterways, railways, seaways and airways.
k) Aquaculture: areas and products used for
aquaculture in rivers, lakes, ponds, cages and rafts; equipment and materials
used for aquaculture and fishing vessels.
l) Communication: including antenna masts, cable
utility poles, materials and equipment used for communications.
m) Industry: industrial facilities and the oil and
gas industry.
n) Construction: works under construction;
construction equipment, machines and materials.
o) Other works
2. The detailed list of
statistical indicators is specified in the forms of consolidated statistics of
damage of various types of disasters in Annex I; explain the concept and method
to identify statistical indicators for damage assessment as specified in Annex
II enclosed herewith.
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1. The forms of damage statistics and assessment
are classified by types of natural disasters in each administrative division,
including:
a) Form 01/TKTH – Brief report on damage caused by
an occurrence of natural disaster: storm, tropical depression, strong wind at
sea, heavy rain, flood, flash flood, overflow, landslide caused by rain or
flow, ground subsidence cause by rain or flow, rising water, tsunami.
b) Form 02/TKTH – Brief report on damage caused by an
occurrence of natural disaster: tornado, thunderbolt and hail.
c) Form 03/TKTH – Brief report on damage caused by
an occurrence of natural disaster: frost, fog and damaging cold.
d) Form 04/TKTH – Brief report on damage caused by
an occurrence of natural disaster: saltwater intrusion, drought and extreme
heat.
dd) Form 05/TKTH – Brief report on damage caused by
an occurrence of natural disaster: earthquake.
e) Form 06/TKTH – Statistics report on causes of
deaths and missing people.
g) Form 07/TKTH – Annual and biannual terminal
report on the amount of damage caused by natural disasters.
h) Form 08/TKTH – Terminal report on the main
indicators of damage caused by natural disasters periodically and by year.
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2. The symbols for the above forms for each level
are as follows
a) Commune-level: /TKTH-X
b) District-level: /TKTH-H.
c) Province/city-level: /TKTH-T.
d) Ministries and departments: /TKTH-Name of the ministry/department.
Chapter III
CONTENTS AND REGULATIONS ON REPORTING AND INSPECTION
OF DATA RESULTS OF THE DAMAGE STATISTICS AND ASSESSMENT
Article 7. Types of reports on damage statistics
and assessment
1. Brief report on the current situation of the
natural disaster and its damage (brief report): shall be made immediately after
the occurrence of the natural disaster and 24 hours prior to the disaster and
be reported daily until the end of the disaster.
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3. Periodic report on the natural disaster recovery
(biannual preliminary report, annual final report) shall be prepared at the end
of the first 6 months, when reviewing the year on natural disaster recovery.
4. Irregular report: If the statistical reports are
required in order to fulfill the job requirements of state management, the
report requesting agency must promulgate a written request which clearly stated
the purpose, time and contents needed to be reported.
5. In addition to written reports, the Steering
Committees for Search and Rescue at all levels and the ministries must
regularly provide information and report over the telephone in case of
emergency.
Article 8. Report content
1. Brief report
Depend on the development of the disaster, the
range of influence and the level of damage, the main issues covered in the
report shall include:
a) Information about the disaster: type of
disaster; time of occurrence; developments, the range of influence and the
level of damage; isolated area; submerging level (if any); ending time (in case
the disaster has ended at the time of reporting).
b) Command of response: the direction and response
to natural disasters. Achievements by the time of reporting, in which it must
indicate the number of people who are displaced or evacuated, the number of
boats reported to be moving out of the danger zone, anchoring in ports or
operating outside the offshore marine area (if any).
c) Damage assessment and statistics
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- Form: Produce statistics of damage statistical
indicators according to the forms from 01/TKTH to 06/TKTH - Annex I, estimate
the damage value if possible.
d) Remedies of the consequences: state the results
of remedies of the natural disaster consequences to the time of reporting
including:
- Search and rescue tasks;
- Repair tasks. Clearly state the remedial
measures; results up to the time of reporting and expected time of completion
in cases of works used for natural disaster recovery and traffic works;
- Provision of emergency aid in the form of
manpower, housing, essential necessities and other remedies (if any).
dd) Recommendation
Specify the contents of recommendations to cope
with the consequences of natural disasters if it is beyond the capacity of the
local.
2. Terminal report on the natural disaster
a) Situation of the natural disaster: summarize the
situation and development from the time of occurrence to the end.
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c) Results of the command of response:
Summarize the achievements (if any) including:
evacuation and relocation of people; boats and ships calling; mobilization of
forces, means, materials and other implementation results (if any)
d) Damage assessment and statistics:
- Presentation: Produce statistics and assessment
on damage using the main statistical indicators include: human; housing;
education; healthcare; agriculture; irrigation; traffic; some other indicators
specified in forms 01 to 06/TKTH - Annex I (if any). Estimate damage value if
possible.
- Form: Produce statistics of damage indicators
according to the forms from 01/TKTH to 06/TKTH - Annex I and estimate the
damage value caused by the natural disaster.
dd) Remedies of the consequences:
Summarize the results of consequence remedies
including: salvage and rescue of people and assets; building work remedial
actions; remedies for human loss, housing, essential necessities and other
remedies of the consequences (if any).
e) Problems and recommendations
- All levels and branches must learn from
experiences in the prevention, response and remedy of consequences through the
recovery of the abovementioned natural disaster;
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In cases of short-term natural disasters which
narrow range of influence, if their brief reports have fully and accurately
reflected the abovementioned information, they shall be considered the terminal
reports on the natural disasters.
3. Periodic report on the natural disaster recovery
(biannual preliminary report, annual final report)
a) A summary of the developments of natural
disasters occurred in the area which clearly shows how many natural disasters
have occurred, the number of occurrences of each type of disaster
b) Command of response: clearly state the command
of prevention, control, response and remedy; achievements.
c) Damage assessment and statistics:
- Presentation: Produce statistics and assessment
on damage using the main damage statistical indicators in the periodical
reporting period : human; housing; education; healthcare; agriculture;
irrigation; traffic; some other statistical indicators (if any) and estimate
total damage value.
- Form: Prepare statistics according to the forms
from 07/TKTH to 08/TKTH - Annex I and estimate the damage value in cash using
the statistical indicators that can be calculated in cash.
d) Assessment of the natural disaster recovery.
- Completed tasks.
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- Lessons learned.
dd) Task performance in the future: Main tasks will
be performed in the next period (the remaining 6 months, the year following the
reporting period).
e) Recommendation.
Article 9. Types of reports and reporting
authorities
1. Brief report
a) The commune-level commanding committee for
natural disaster recovery, search and rescue shall prepare and send the brief
report to the commune-level People’s Committee and district-level commanding
committees for natural disaster recovery, search and rescue before 5pm every
day.
b) The district-level commanding committee for
natural disaster recovery, search and rescue shall prepare and send a brief
report on the situation of the natural disaster and damage to the
district-level People’s Committee and provincial commanding committees for
natural disaster recovery, search and rescue before 6pm every day.
c) The provincial commanding committee for natural
disaster recovery, search and rescue shall collect, prepare and send a brief
report on the situation of the natural disaster and damage to the provincial
People’s Committee and the Central Steering Committee for Natural disaster
recovery before 7pm every day.
d) The Steering Committee for natural disaster
prevention and combat of ministries and ministerial-level agencies shall
prepare a brief report on the situation of the natural disaster and damage
within authority and send it to the Central Steering Committee for Natural
disaster recovery before 7pm every day.
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2. Terminal report on the damage caused by the
natural disaster
a) People’s Committees at all levels shall prepare
the terminal report on the damage caused by the natural disaster and send it to
the superior People’s Committee and the provincial People’s Committee for
inspecting, summarizing and reporting to the Prime Minister, at the same time
send it to the Ministry of Agriculture and Rural Development for summarizing
within 15 days after the end of the natural disaster.
b) Ministries, ministerial agencies and Governmental
agencies shall prepare the terminal report on the natural disaster within
authority and send it to the Prime Minister, at the same time send it to the
Ministry of Agriculture and Rural Development for summarizing within 15 days
after the end of the natural disaster.
3. Periodic report on the natural disaster recovery
a) People’s Committees at all levels shall prepare
the periodic report on the natural disaster recovery and send it to the superior
People’s Committee and the provincial People’s Committee for summarizing and
reporting to the Prime Minister, at the same time send it to the Ministry of
Agriculture and Rural Development for summarizing.
b) Ministries, ministerial agencies and Governmental
agencies shall prepare the periodic report on the natural disaster recovery
within authority and send it to the Prime Minister, at the same time send it to
the Ministry of Agriculture and Rural Development for summarizing.
c) Duration for reporting:
- Biannual preliminary report is calculated from
January 1 to June 30 annually. The report must be submitted before July 15
annually;
- Annual terminal report is calculated from January
1 to the end of December 31 annually. The report must be submitted before
January 31 of the following year.
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Reports on statistic and assessments of damage
caused by natural disasters made by competent authorities must bear the seals
and signatures of heads of agencies and be sent to the receiving agencies in
the following forms:
1. Brief report: by fax, email or other means in
the fastest time possible.
2. Terminal report on each natural disaster,
periodic report and other reports: by post, fax or email.
Article 11. Inspection of data results of the
damage statistics and assessment
1. Contents of inspection
a) The compliance with the law on statistics
b) The compliance with the regulations and
obligations to perform statistics report and assessment of damage;
c) Other contents related to statistical activities
and assessment of damage including:
- Accuracy in the aggregation of data in statistics
tables;
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- The completeness of the content; the suitability
with the actual damage data and estimated damage.
2. Inspection responsibilities
a) Units and individuals directly conducting
statistics and assessment of damage shall self-inspect their results throughout
the production of statistics.
b) The commanding committee for natural disaster
recovery, search and rescue at all levels shall inspect the results of
statistics and assessment of damage before reporting to the superior agency for
natural disaster recovery, search and rescue and the People’s Committee at the
same administrative level.
c) People’s Committees at all levels shall inspect
the results of statistics and assessment of damage before reporting to the
superior People’s Committees, the provincial People’s Committee shall inspect
the results of statistics and assessment of damage before reporting to the
Prime Minister and the Ministry of Agriculture and Rural Development.
d) Ministries, ministerial agencies and
Governmental agencies shall inspect the results of statistics and assessment of
damage within authority before reporting to the Prime Minister.
Chapter IV
CONTENTS, METHODS, ORDER AND RESPONSIBILITIES OF THE
AGENCY CONDUCTING STATISTICS AND ASSESSMENT OF DAMAGE
Article 12. Contents of damage statistics and
assessment
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2. Inspect, aggregate data and produce statistic
tables on damage at all levels in accordance with law.
3. Analyze, assess causes, estimate losses,
recommend solutions to support and overcome the consequences of natural
disasters.
4. Produce the report on statistics and damage
assessment
Article 13. Methods of damage statistics and
assessment
1. Produce statistics and collect data on the
damage caused by natural disasters in order to aggregate data for damage
statistics and assessment as follows:
a) Observing the on-site investigation where the
natural disaster occurred, tally and produce statistics of damage according to
the statistical indicators prescribed in the forms, record the results in the
statistical form.
b) Collect data through surveys in residential
areas, through reports of local authorities and field investigators.
2. Summary and reporting
Data on the damage caused by natural disasters
shall be recorded and reported immediately within 24 hours prior to the
occurrence of the disaster and be reported daily until the end of the disaster,
specifically:
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b) After the natural disaster: Promptly report the
results of statistics and assessments of damage caused by natural disasters
through each statistical form for each type of natural disaster prescribed in
Article 6 hereof on the principle of accumulating, supplementing or modifying
(if any) of the daily brief reports.
3. Estimate the value of the damage
The provincial People’s Committees shall issue unit
prices for statistics and summary of damage caused by natural disasters in the
province in order to use as the basis for determining the value of damage.
Article 14. Order of conducting damage
statistics and assessment
1. Preparation before the disaster
a) Collect information on the people’s livelihood
and economy within authority of the agency or unit.
b) Prepare sufficient statistical forms according
to regulations.
2. Conduct statistics and assessment of damage when
the natural disaster occurs.
a) During the disaster
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- Prepare brief report on the situation of the
disaster and damage in accordance with Clause 1 Article 8 hereof.
b) After the disaster
- Continue to collect, aggregate and analyze the indicators
of damage statistics and assessment. During this process, it is possible to
supplement and adjust the detailed data reported daily in accordance with
actual situation.
- Prepare terminal report on the natural disaster.
Article 15. Responsibilities of agencies
performing statistics report and assessment of damage
1. Inspect and collect information, summarize,
analyze and assess them according to the content, method and order of
statistics and assessment of damage specified hereof. Prepare and send the
report to related authorities in accordance with the time limit and regulated
methods.
2. Check and review the results of statistics and
assessment of damage from the reports received according to its competence. If
the contents of reports are unclear or the information of statistics and
assessment of damage are incomplete, they must be promptly amended by the
reporting agencies; in case of necessity, coordinate with related agencies and
organizations in inspecting and verifying to ensure the accuracy and
objectivity of reports on statistics and assessment of damage. Summarize the
results and report them to superior authorities in accordance with the
regulations.
Chapter V
PUBLISHING AND STORAGE OF DATA RESULTS OF THE DAMAGE
STATISTICS AND ASSESSMENT
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1. Presidents of People’s Committees of
centrally-affiliated cities and provinces shall publish the damage data within
management in accordance with law.
2. Ministers, Heads of Ministerial-level agencies
and Governmental agencies shall publish the damage data within management in
accordance with law.
3. The Minister of Agriculture and Rural
Development shall publish the damage data nationwide in accordance with law and
the regulations hereof by means of: annual state statistical report; press
conference; annual terminal report on natural disaster recovery; electronic
statistical products on the websites of the Ministry of Agriculture and Rural
Development and the standing office of the Central Steering Committee for
Natural disaster recovery.
4. Publishing date: the terminal report on the
amount of damage caused by natural disasters shall be published once a year.
The latest publishing date is before March 31 of the following year.
Article 17. Storage of data results of the
damage statistics and assessment
1. Documents on statistics and assessment of damage
of all levels nationwide shall be managed and permanently stored in the forms
of prints and digital files.
2. Documents on statistics and assessment of damage
of all levels shall be stored at the People’s Committee and Steering Committees
for Natural disaster recovery at the same administrative level.
3. Documents on statistics and assessment of damage
of ministries and branches shall be stored at the ministerial Steering
Committees for Natural disaster recovery, Search and Rescue Departments of
relevant ministries or related units affiliated with directorates and
departmental levels.
4. Documents on statistics and assessment of damage
nationwide shall be stored at the Ministry of Agriculture and Rural Development
and the Central Steering Committee for Natural disaster recovery.
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Article 18. Management and use of data results
of the damage statistics and assessment
1. Data results of damage statistics and assessment
shall be published as public property by competent authorities. All organizations
and individuals are equal in the approach, utilization and use.
2. The citation and use of published data of
statistics and assessment of damage must ensure honesty and specify the source
of the information.
Chapter IV
IMPLEMENTATION
Article 19. Responsibilities of levels and
sectors
1. The Ministry of Agriculture and Rural
Development shall take charge of and cooperate with the Ministry of Planning
and Investment in directing and inspecting the implementation of this Circular
nationwide.
2. Ministries, ministerial agencies, Governmental
agencies and People’s Committees at all levels shall direct related agencies in
the implementation of this Circular.
Article 20. Effect
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2. Difficulties that arise during the
implementation of this Circular should be reported to the Ministry of
Agriculture and Rural Development and the Ministry of Planning and Investment
for consideration and settlement./.
MINISTER
MINISTRY OF PLANNING AND INVESTMENT
Bui Quang Vinh
MINISTER
MINISTRY OF AGRICULTURE AND RURAL DEVELOPMENT
Cao Duc Phat