|
THE
MINISTRY OF PLANNING AND INVESTMENT
--------
|
SOCIALIST
REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------
|
|
No.
19/2015/TT-BKHĐT
|
Hanoi,
November 27, 2015
|
CIRCULAR
DETAILED
REGULATIONS ON ESTABLISHMENT OF ASSESSMENT REPORT DURING CONTRACTOR SELECTION
PROCESS
Pursuant to the Law on Bidding
No. 43/2013/QH13 dated November 26, 2013;
Pursuant to the Government’s
Decree No. 63/2014/NĐ-CP dated June 26, 2014 detailing the implementation of a
number of articles of the Law on Bidding;
Pursuant to the Government's
Decree No. 116/2008/NĐ-CP dated November 14, 2008 on defining the functions,
tasks, powers and organizational structure of the Ministry of Planning and
Investment;
The Minister of Planning and
Investment promulgates the Circular detailing the establishment of assessment
report during contractor selection process.
Article 1. Scope and regulated
entities
1. Governing scope
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2. Regulated entities
This Circular applies to
organizations and individuals participating in or involved in selection of
contractors as prescribed in Clause 1, this Article.
Article 2. Specimen assessment
report
1. For bid packages belonging to
regular procurement plan, submission of EOI requests, prequalification
document, invitation for bid, request for proposals, results of assessment of
EOI response, technical proposals, prequalification application and selection
of contractors shall be carried out by the units selected by the procuring
entity.
2. In case of establishment of
reports on assessment of EOI requests, prequalification document, Sample 01
enclosed herewith shall be applied;
3. In case of establishment of
reports on assessment of invitation for bid, Sample 02 enclosed herewith shall
be applied;
4. In case of establishment of
reports on assessment of request for proposals, Sample 03 enclosed herewith
shall be applied;
5. In case of establishment of
reports on assessment of EOI response, prequalification application, Sample 04
enclosed herewith shall be applied.
6. In case of establishment of
reports on assessment of selection of contractors according to One Single-Stage
– One Envelop bidding procedure, Sample 05 enclosed herewith shall be applied.
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8. For bid packages belonging to
projects using ODA, concessional loans arising from International Agreement
between Vietnam and the sponsor, the samples enclosed herewith may be applied
if approved by the sponsor or supplements and amendments can be made to meet
provisions on bidding as prescribed in the International Agreement.
9. For bid packages applying online
selection of contractors, this Circular shall be based on to make appropriate
use.
10. For bid packages applied
according to two-stage procedure, mixed packages, samples enclosed herewith may
be used with some amendments in case of establishment of reports on assessment
of bids (stage one), assessment of technical proposals, selection of
contractors.
11. In case amendments and
supplements are made to the samples enclosed herewith, the organizations or
individuals carrying out the assessment should ensure such amendments and
supplements are appropriate and not in opposition with the laws on bidding.
Article 3. Time of assessment
Maximum time of assessment is 20
days since the assessing organization receives submissions. For selection of
contractors, in case Two-stage and One-envelop procedure is applied, time of
assessment is calculated as total time for assessment of technical proposals
and selection of contractors combined.
Article 4. Requirements for
members participating in assessment team
1. Members of the
assessment team should meet following requirements:
a) Have certificates of training in
bidding, bidding practice certificate as prescribed;
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c) Have at least three years of
experience in the areas assigned; for bid packages to be implemented in remote
areas or severely disadvantaged areas, only one year of experience is required;
d) Have adequate English level for
international bid packages;
e) Have a written commitment in the
Appendix enclosed herewith;
2. Persons who are mothers,
fathers, mothers-in-law, fathers-in-law, children, adopted children,
daughters-in-law, sons-in-law, brothers and sisters of the individuals involved
in the establishment of EOI requests, prequalification document, invitation for
bid, request for proposals shall not be allowed to be involved in the
assessment of such documents.
3. Persons who are mothers,
fathers, mothers-in-law, fathers-in-law, children, adopted children,
daughters-in-law, sons-in-law, brothers and sisters of the individuals involved
in the assessment of EOI response, technical proposals, result of selection of
contractors shall not be allowed to be involved in the assessment of such
documents.
Article 5. Implementation
1. This Circular takes effect since
January 15, 2016. This Circular supersedes Circular No. 21/2010/TT-BKH dated
October 28, 2010 detailing assessment of invitation for bid, request for
proposals and Circular No. 08/2010/TT-BKH dated April 21, 2010 detailing
establishment of reports on assessment of bidding result.
2. Ministries, ministerial-level
agencies, Governmental agencies, other central agencies, People’s committees at
all levels and relevant organizations and individuals shall be responsible for
executing this Circular.
Difficulties that arise during the
implementation of this Circular should be reported (by relevant agencies) to
the Ministry of Planning and Investment for instructions./.
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THE
MINISTER
Bui Quang Vinh
APPENDIX
SOCIALIST
REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
------------------
(Location and date)
COMMITMENT
- I am: ________ [Specifying name of the member
of the verification team]
- Address:___________ [Specifying the address]
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Is a member participating the verification [Specifying
the verification scope, e.g. Request for Expression of Interest (REOI),
etc] of the package [Specifying the package’s name] included in the
project [Specifying the project’s name]
I hereby commit to:
- have required capacity and experience in
verification of the package under consideration and possess adequate
appropriate degrees and professional certificates as regulated by the law.
- assess [Specifying the verified matter, e.g.
REOI, etc] in an honest, objective, impartial manner and not be under the
benefit constraint by either party.
- take responsibility as prescribed in Article 78
of the Bidding Law No.43/2013/QH13.
I will take legal responsibility if any violation
against the aforesaid commitment is found.
(Location and
date)
Committed by
[Signature and full name]
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FORM NO.01
SAMPLE REPORT ON
VERIFICATION OF REOI AND PREQUALIFICATION DOCUMENTS
(Issued together with Circular No.19/2015/TT-BKHDT dated November 27, 2015
of the Ministry of Planning and Investment)
[THE
VERIFICATION BODY]
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SOCIALIST
REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
------------------
No._______(if
any)
(Location and
date)
REPORT ON
VERIFICATION OF____
[SPECIFYING
THE REOI /PREQUALIFICATION DOCUMENT]
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included in______ [Specifying
the project’s name]
To:______ [Specifying
the investor’s name]
- Pursuant to1_______ [the Bidding
Law No.43/2013/QH13 dated November 26 of the National Assembly];
- Pursuant to1______ [Decree
No.63/2014/ND-CP dated June 26, 2014 of the Government providing for
enforcement of a number of articles of the Law on Bidding regarding selection
of preferred bidder];
- Pursuant to _____ [the written document
defining functions and duties of the verification body and written
document stating the assignment of verification duty or consultant
hiring contract];
- Pursuant to ______ [other relevant documents];
- Pursuant to the proposal of ____ [Specifying
the procuring entity’s name] regarding approval for _____ [Specifying
the REOI /prequalification document], draft of _____ [Specifying the
REOI /prequalification document] and relevant documents provided, _____ [Specifying
the verification body’s name] has carried out verification of
[Specifying the REOI /prequalification document] for the package [Specifying
the package’s name] included in ____ [Specifying the project’s name] from
____ [Specifying the date on which the satisfactory proposal is received]
to _____ [Specifying the date on which the verification report is issued].
The results of verification of_______ [Specifying
the REOI /prequalification document] of the aforesaid package are consolidated
into a report containing the following items:
I. BASIC INFORMATION
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Overview of main contents of the
project and the package, legal bases for compilation of the REOI
/prequalification document.
2. Verification organization
This part describes the working method (team work
or individual work) of the verification body during the verification and
measures to take actions in case one or more than one member dissents from
opinions of others.
The verification report shall be attached to the
photo of certificate in bidding, practicing certificate in bidding2
of members in the verification team as regulated by the law on bidding.
II. SUMMARY OF VERIFICATION CONTENTS
1. Legal bases
a) Consolidation of the results of verification of
legal bases:
The results of inspection of legal bases for
establishment of ____ [Specifying the REOI /prequalification document]
shall be consolidated into Chart No.01 below:
Chart No.1
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Item
Inspection
results
Yes
Not available
[1]
[2]
[3]
1
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- Decision on approval for the adjusted project
(if any)
2
- Decision on approval for the selection of
preferred bidder plan
- Decision on approval for the adjusted plan on
selection preferred bidder (if any)
3
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4
Other relevant legal documents (if any)
Notes:
- Column [2]: Mark “X” onto the boxes corresponding
to specific documents specified in column [1] received by the verification
body;
- Column [3]: Mark “X” onto the boxes corresponding
to specific documents specified in column [1] that the verification body has
not received (after it has requested supplementary documents)
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Based on the provided documents and the
verification results consolidated in Chart No. 01, the verification body
gives comments on legal bases for establishment of the REOI/prequalification
document and necessary notes (if any).
2. Contents of ______ [Specifying the
REOI/prequalification document]
a) Consolidation of the results of verification
of contents _____ [Specifying the REOI /prequalification document]
The results of verification of contents of ____ [Specifying
the REOI/prequalification document] shall be consolidated into Chart
No.02 below:
Chart No.02
Item
Verification
result
Compliant
Non-compliant
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[2]
[3]
Requirements applied for REOI/prequalification
process
Standards for assessment of the EOI
response/prequalification application
Forms
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Notes:
- Column [2]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of inspection of
each item is compliant with the regulations on the law on bidding and relevant
law; consistent with the approved project or plan on selection of preferred
bidder , nature and requirements of the package.
- Column [3]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of inspection of
each item is not compliant with the regulations on the law on bidding and
relevant law provisions or inconsistent with the approved project or plan on
selection of preferred bidder, nature and requirements of the package. In
point b of this clause, clearly indicate which section, article, clause or point
is compliant or non-compliant with law provisions.
b) Verification opinions on contents of
____ [Specifying the REOI/prequalification document]
Based upon the provided documents and verification
results consolidated in Chart No. 02, the verification body gives comments on
contents of the EOI request/prequalification document upon law provisions on
bidding and relevant law provisions, the approved project/plan on selection of
preferred bidder, nature and requirements of the package and necessary notes (if
any). In case the REOI/prequalification document specifies regulations
upon other relevant law provisions, the verification body shall give comments
on such regulations to see whether the aforesaid regulations place any
restriction on the bidder's participation. If there is any restriction on
bidder's participation, the verification body shall give recommendations as
prescribed in Point b Clause 2 Section III.
As for items provided in standards for assessment
of EOI responses/prequalification applications, the verification body shall
give comments on compliance with contents of the package based upon:
- material and information about the survey into
the market in terms of ability to supply goods or provide services relating to
the package conducted by the entity making the REOI/prequalification document
or the procuring entity.
- the logic of criteria for assessment of EOI
responses/prequalification applications in an objective, impartial and
transparent manner.
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3. Dissenting opinions and reservations of
individuals participating in establishment of ____ [Specifying the
REOI/prequalification document] (if any)
a) Consolidation of dissenting opinions and
reservations of individuals participating in establishment of _____ [Specifying
the REOI/prequalification document] (if any)
This part describes the dissenting opinions and
reservations of individuals participating in establishment of the
REOI/prequalification document (if any).
b) Verification of dissenting opinions
reservations of individuals participating in establishment of _____ [Specifying
the REOI/prequalification document] (if any)
This section indicates comments on dissenting
opinions and reservations mentioned above given by the verification body and
necessary notes.
III. COMMENTS AND RECOMMENDATIONS
1. Comments on contents of______ [Specifying
the REOI/prequalification document]
Based upon comments on specific items of the
REOI/prequalification document mentioned above, the verification body gives
general comments on draft REOI/prequalification document. This part
provides unanimous or divided opinions on contents of the REOI/prequalification
document. Explanation is required in case of dissenting opinions.
This part describes retained opinions of members of
the verification team during verification of the draft REOI/prequalification
document. (if any)
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a) In case the draft REOI/prequalification document
is consistent with law provisions on bidding and relevant law provisions and
satisfies specified requirements, the verification body shall send a
recommendation to the investor, including the following items:
Pursuant to the request from ____ [Specifying
the procuring entity’s name] for approval for _____ [Specifying the
REOI/prequalification document], the draft _____ [Specifying the
REOI/prequalification document] and contents of this verification report,
_____ [Specifying the verification body’s name] grants approval
for______ [Specifying the EOI request/prequalification document] for the
package [Specifying the package’s name] included in ____ [Specifying
the project’s name].
b) In case the verification body fails to concur
with contents of the REOI/prequalification document, such body shall send
proposals of following actions to ensure compliance with provisions of the law
on bidding and other relevant law provisions with the aim of speeding up the
implementation of the package and the project to the investor for consideration
and approval purpose.
This verification report is prepared by ________ [Specifying
full name and signature of each member of the verification team].
[LEGAL
REPRESENTATIVE OF THE VERIFICATION BODY]
[Name, position, full name and seal (if any]
____________
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2 This item is only applicable to the
case in which the Ministry of Planning and Investment gives written guidance on
the practicing certificate in bidding.
APPENDIX
LISTS OF DOCUMENTS
NECESSARY FOR VERIFICATION OF REOI/PREQUALIFICATION DOCUMENTS
List documents received by the verification body
(after provision of additional document is required) necessary for verification
of REOI/prequalification documents.
FORM NO.02
SAMPLE REPORT ON
VERIFICATION OF BIDDING DOCUMENTS
(Issued together with Circular No.19/2015/TT-BKHDT dated November 27, 2015
of the Ministry of Planning and Investment)
[THE
VERIFICATION BODY]
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No._______(if
any)
(Location and
date)
REPORT ON
VERIFICATION OF BIDDING DOCUMENTS
Package_____ [Specifying
the package’s name]
included in______ [Specifying
the project's name]
To:______ [Specifying
the investor’s name]
- Pursuant to1_______ [the Law on
Bidding No.43/2013/QH13 dated November 26 of the National Assembly];
- Pursuant to1______ [Decree
No.63/2014/ND-CP dated June 26, 2014 of the Government providing for
enforcement of a number of articles of the Law on Bidding regarding selection
of preferred bidder];
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- Pursuant to ______ [other relevant documents];
- Pursuant to the proposal of ____ [Specifying
the procuring entity’s name] regarding approval for the bidding document,
draft bidding document and relevant documents provided, _____ [Specifying
the verification body’s name] has carried out verification of the
bidding document for ______ [Specifying the package’s name] included in
____ [Specifying the project’s name] from ____ [Specifying the date
on which the satisfactory bidding document is received] to _____ [Specifying
the date on which the verification report is issued].
The results of verification of the bidding document
mentioned above are consolidated into a report containing the following items:
I. BASIC INFORMATION
1. Overview of the project and the package
Overview of main contents of the project and the
package and legal bases for establishment of the bidding document
2. Verification organization
This part describes the working method (team work
or individual work) of the verification body during the verification and
measures to take actions in case one or more than one member dissents from
opinions of others.
The verification report shall be attached to the
photo of certificate in bidding, practicing certificate in bidding2
of members in the verification team as regulated by the law on bidding.
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1. Legal bases
a) Consolidation of the results of verification of
legal bases:
The results of inspection of legal bases for
establishment of the bidding document shall be consolidated into Chart No.01
below:
Chart No.01
No.
Item
Inspection
result
Yes
Not available
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[1]
[2]
[3]
1
- Decision on approval for the project or
Decision of the head of the investor or the head of the entity authorized to
make preparations for the project (applicable if the investor of the
mentioned package has not yet been defined before receipt of the decision on
approval for the project)
- Decision on approval for the adjusted project
(if any)
2
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- Decision on approval for the adjusted plan on
selection of preferred bidder (if any)
3
Loan agreements or contracts (if any)
4
- Design document associated with the cost
estimate for the contract for construction or requirements for
characteristics and specifications of goods (if any) applied to the contract for
procurement of goods or reference provisions for the contract for procurement
of consulting services
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5
Other relevant legal documents (if any) _______ [Specifying
other relevant legal documents, e.g. the record of conversation between the
procuring party and the bidders participating in stage 1 when assessing the
bidding documents in stage 2 for the package under two-stage bidding
procedure, etc]
Notes:
- Column [2]: Mark “X” onto the boxes corresponding
to specific documents specified in column [1] received by the verification
entity;
- Column [3]: Mark “X” onto the boxes corresponding
to specific documents specified in column [1] that the verification body has
not received (after provision of additional documents is required.)
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Based on the provided documents and the
verification results consolidated in Chart No. 01, the verification body
gives comments on legal bases for establishment of the bidding document and
necessary notes (if any).
2. Contents of the bidding document
a) Consolidation of results of verification of
contents of the bidding document:
The results of verification of contents of the
bidding document are consolidated into3:
- Chart No.02A (applied to verification of
(1) bidding documents for contracts for procurement of goods, construction and
mixed contracts under single-stage one-envelope bidding procedure and
two-envelope bidding procedure; (2) bidding documents of stage 2 for contracts
for procurement of goods, construction under two-stage one-envelope bidding
procedure; (3) bidding documents of stage 1for contracts for procurement of
goods, construction and mixed contracts under two-stage two-envelope bidding
procedure;
- Chart No.02B (applied to verification of
bidding documents for contracts for procurement of consulting services);
- Chart No.02C (applied to verification of
bidding documents at stage 1 for contracts for procurement of goods, construction
and mixed contracts under two-stage two-envelope bidding procedure);
- Chart No.02D (applied to verification of
bidding documents at stage 2 for contracts for procurement of goods,
construction and mixed contracts under two-stage two-envelope bidding
procedure);
Chart No.02A
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Verification
result
Compliant
Non-compliant
[1]
[2]
[3]
Part 1. Bidding procedures
- Instructions to bidders
- Bidding data sheet
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- Form of bid
Part 2.
Requirements for construction (applied
to contracts of construction)
Requirements for supply (applied to
contracts for procurement of non-consulting services and goods)
Requirements applied to contract package (for
mixed contracts)
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- General conditions of the contract
- Particular conditions of the contract
- Contract forms
Chart No.02B
Item
Verification
result
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Non-compliant
[1]
[2]
[3]
Part 1. Instructions to bidders
- Requirements for the bidding procedure
- Bidding data sheet
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- Form of bid
Part 2. Form of technical proposal
Part 3. Form of financial proposal
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Part 4. Reference provisions
Part 5. Requirements of the contract
- General conditions of the contract
- Particular conditions of the contract
- Contract forms
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Item
Verification
result
Compliant
Non-compliant
[1]
[2]
[3]
Summary of the project and the package
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Instructions on preparation and submission of the
bid at stage 1
Ideas for requirements for technical plan applied
to the package; requirements for financial and commercial plan
Chart No.02D
Item
Verification
result
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Non-compliant
[1]
[2]
[3]
Contents of amendments to the bidding document at
stage 1
Notes:
The aforementioned charts shall be filled in as
follows:
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- Column [3]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of inspection of
each item is not compliant with regulations of the law on bidding and relevant
law provisions or inconsistent with the approved project or plan on selection
of preferred bidder, nature and requirements of the package. In point b
of this clause, clearly indicate which section, article, clause or point is
compliant or non-compliant with law provisions.
b) Verification opinions on contents of the
bidding document:
Based upon the provided documents and verification
results consolidated in Chart No. 02A, 02B, 02C or 02D, the
verification body gives comments on contents of the bidding document upon provisions
of the law on bidding and relevant law provisions, the approved project/plan on
selection of preferred bidder, nature and requirements of the package and
necessary notes (if any). In case the bidding document indicates
regulations upon other relevant law provisions, the verification body shall
give comments on such regulations to see whether the aforesaid regulations
place any restriction on the bidder's participation. If any restriction
on the bidder's participation is found, the verification body shall give
proposals and recommendations as prescribed in Point b Clause 2 Section III.
As for items provided in standards for assessment
of the bidding document, the verification body shall give comments on
compliance with contents of the contract package based upon:
- material and information about the survey into
the market in terms of ability to supply goods or provide services relating to
the package conducted by the entity compositing the bidding document or the
procuring entity.
- the logic of standards for assessment of bidding
documents in an objective, impartial and transparent manner.
With regard to contents of the bidding document
which is assessed not compliant or required to be amended or completed, the
verification body gives a representation on reasons for such non-compliance or
insufficiency and measures to be adopted to ensure compliance with the law on
bidding and the bidding objective in terms of competition, impartiality,
transparency and efficiency in economy. Clearly indicate the section,
article, clause or point that is non-compliant or inconsistent with the law on
bidding.
3. Dissenting opinions and reservations of
individuals participating in compilation of the bidding document (if any)
a) Consolidation of dissenting opinions and
reservations of individuals participating in compilation of the bidding
document (if any):
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b) Verification of dissenting opinions
and reservations of individuals participating in compilation of the bidding
document (if any):
This part provides comments on dissenting opinions
and reservations mentioned above given by the verification body and
necessary notes.
III. COMMENTS AND RECOMMENDATIONS
1. Comments on contents of the bidding document
Based upon comments on each item of the bidding
document mentioned above, the verification body gives general comments on the
draft bidding document. This part specifies unanimous or divided opinions on
contents of the bidding document. Explanation is required in case of
dissenting opinions.
This part describes retained opinions of members of
the verification team during verification of the draft bidding document (if
any).
2. Recommendations
a) In case the draft bidding document is consistent
with provisions of the law on bidding and relevant law provisions and satisfies
specified requirements, the verification body shall send recommendations to the
investor, including the following items:
Pursuant to the proposal of ____ [Specifying the
procuring entity’s name] regarding approval for the bidding document, draft
bidding document and contents of this verification report, _____ [Specifying
the verification body’s name] hereby recommend _____ [Specifying
the investor’s name] to grant approval for the bidding document for _______
[Specifying the package’s name] included in _________ [Specifying the
project's name].
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This verification report is prepared by ________ [Specifying
full name and signature of each member of the verification team].
[LEGAL
REPRESENTATIVE OF THE VERIFICATION BODY]
[Name, position, full name and seal (if any]
____________
1 Provide the applicable legislative
documents in accordance with regulations in force.
2 This item is only applicable to the case
in which the Ministry of Planning and Investment gives written guidance on the
practicing certificate in bidding.
3 The verification body may make a
summary based upon the contents of the bidding document in special cases.
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APPENDIX
LISTS OF DOCUMENTS
NECESSARY FOR VERIFICATION OF BIDDING DOCUMENTS
List documents received by the verification body
(after provision of additional document has been required) necessary for
verification of bidding documents.
FORM NO.03
SAMPLE REPORT ON
VERIFICATION OF REQUEST FOR PROPOSAL
(Issued together with Circular No.19/2015/TT-BKHDT dated November 27, 2015
of the Ministry of Planning and Investment)
[THE
VERIFICATION BODY]
--------
SOCIALIST
REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
------------------
No._______(if any)
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REPORT ON
VERIFICATION OF REQUEST FOR PROPOSAL
Contract
package_____ [Specifying the package’s name]
included in ______
[Specifying the project’s name]
To:______ [Specifying
the investor’s name]
- Pursuant to1_______ [the Law on
Bidding No.43/2013/QH13 dated November 26 of the National Assembly];
- Pursuant to1______ [Decree
No.63/2014/ND-CP dated June 26, 2014 of the Government providing for
enforcement of a number of articles of the Law on Bidding regarding selection
of preferred bidder];
- Pursuant to _____ [the written document
defining functions and duties of the verification body and written
document stating the assignment of verification duty or consultant
hiring contract];
- Pursuant to ______ [other relevant documents];
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The results of verification of the aforesaid RFP
are consolidated into a report containing the following items:
I. BASIC INFORMATION
1. Overview of the project and the package
Overview of main contents of the project and the
package and legal bases necessary for RFP making
2. Verification body
This part describes the working method (team work
or individual work) of the verification body during the verification and
measures to take actions in case one or more than one member dissents from
opinions of others.
The verification report shall be attached to the
photo of certificate in bidding, practicing certificate in bidding2
of members in the verification team as regulated by the law on bidding.
II. CONSOLIDATION OF VERIFICATION CONTENTS
1. Legal bases
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The results of inspection of legal bases necessary
for RFP making shall be consolidated into Chart No.01 below:
Chart No.01
No.
Item
Inspection
result
Yes
Not available
[1]
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[3]
1
- Decision on approval for the project or
Decision of the head of the investor or the head of the entity authorized to make
preparations for the project (applicable if the investor of the mentioned
package has not yet been defined that before receipt of the decision on
approval for the project)
- Decision on approval for the adjusted project
(if any)
2
- Decision on approval for the plan on selection
of preferred bidder
- Decision on approval for the adjusted plan on
selection of preferred bidder (if any)
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3
Loan agreements or contracts (if any)
4
- Design document associated with the approved
cost estimate for the contract of or requirements for characteristics and
specifications of goods (if any) applied to the contract for procurement of
goods or reference provisions for the contract for procurement of consulting
services
- Written documents on adjustments to the
aforesaid documents (of any)
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5
Other relevant legal documents (if any)
Notes:
- Column [2]: Mark “X” onto the boxes corresponding
to specific documents specified in column [1] received by the verification
body;
- Column [3]: Mark “X” onto the boxes corresponding
to specific documents specified in column [1] that the verification body has
not received (after provision of additional documents is required.)
b) Verification opinions on legal bases:
Based on the provided documents and the
verification results consolidated in Chart No. 01, the verification body
gives comments on legal bases necessary for the RFP making and necessary notes
(if any).
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a) Consolidation of results of verification of
RFP’s contents:
a) The results of verification of RFP’s contents
shall be consolidated into Chart No.02 below:
Chart No.02
Item
Verification
result
Compliant
Non-compliant
[1]
[2]
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Instructions to bidders
Standards for RFP assessment
Form
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Requirements applied to the package (for
contracts for construction, procurement of non-consulting services, goods and
mixed contracts)
Requirements of the contract agreement
Notes:
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- Column [3]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of checking of each
item is not compliant with regulations of the law on bidding and relevant law
provisions or inconsistent with the approved project or plan on selection of
preferred bidder, nature and requirements of the package. In point b of
this clause, clearly indicate which section, article, clause or point is
compliant or non-compliant with law provisions.
b) Verification opinions on RFP’s contents:
Based upon the provided documents and verification
results consolidated in Chart No. 02, the verification body gives
comments on RFP’s contents upon provisions of the law on bidding and relevant
law provisions, the approved project/plan on selection of preferred bidder,
nature and requirements of the package and necessary notes (if any). In
case the RFP specifies regulations upon other relevant law provisions, the
verification body shall give comments on such regulations to see whether the
aforesaid regulations place any restriction on the bidder's
participation. If any restriction on the bidder's participation is found,
the verification body shall give proposals and recommendations as prescribed in
Point b Clause 2 Section III.
As for items provided in standards for RFP
assessment, the verification body shall give comments on compliance with
contents of the package based upon:
- material and information about the survey into
the market in terms of ability to supply goods or provide services relating to
the package conducted by the entity making the RFP or the procuring entity.
- the logic of standards for RFP assessment in an
objective, impartial and transparent manner.
With regard to the RFP’s item which is assessed not
compliant or required to be amended or completed, the verification body gives a
representation on reasons for such non-compliance or insufficiency and measures
to ensure compliance with the law on bidding and the bidding objective in terms
of competition, impartiality, transparency and efficiency in economy.
Clearly indicate the section, article, clause or point that is non-compliant or
inconsistent with the law on bidding.
3. Dissenting opinions and reservations of
individuals participating in RFP making (if any)
b) Consolidation of dissenting opinions and
reservations of individuals participating in RFP making (if any):
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b) Verification of dissenting opinions and
reservations of individuals participating in RFP making (if any):
This part provides comments on dissenting opinions
and reservations mentioned above given by the verification body and
necessary notes.
III. COMMENTS AND RECOMMENDATIONS
1. Comments on RFP’s contents
Based upon comments on each item of the RFP
mentioned above, the verification body gives general comments on the draft RFP.
This part describes unanimous or divided opinions on RFP's contents.
Explanation is required in case of dissenting opinions.
This part describes retained opinions of members of
the verification team during verification of the draft RFP (if any).
2. Recommendations
a) In case the draft RFP is consistent with
provisions of the law on bidding and relevant law provisions and satisfies
specified requirements, the verification body shall send recommendations to the
investor as follows:
Pursuant to the proposal of ____ [Specifying the
procuring entity’s name] regarding approval for the RFP, the draft RFP and
contents of this verification report, _____ [Specifying the verification
body’s name] hereby recommend _____ [Specifying the investor’s
name] to grant approval for the RFP for _______ [Specifying the
package’s name] included in _________ [Specifying the project's name].
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This verification report is prepared by ________ [Specifying
full name and signature of each member of the verification team].
[LEGAL
REPRESENTATIVE OF THE VERIFICATION BODY]
[Name, position, full name and seal (if any]
____________
1 Provide the applicable legislative
documents in accordance with regulations in force.
2 This item is only applicable to the
case in which the Ministry of Planning and Investment gives written guidance on
the practicing certificate in bidding.
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LISTS OF DOCUMENTS
NECESSARY FOR RFP VERIFICATION
List documents received by the verification body
(after provision of additional document is required) necessary for RFP
verification.
FORM NO.04
SAMPLE REPORT ON
VERIFICATION OF EOI RESPONSES AND PREQUALIFICATION APPLICATIONS
(Issued together with Circular No.19/2015/TT-BKHDT dated November 27, 2015
of the Ministry of Planning and Investment)
[THE
VERIFICATION BODY]
--------
SOCIALIST
REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
------------------
No._______(if any)
(Location and
date)
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REPORT ON
VERIFICATION OF____
[SPECIFYING
RESULTS OF ASSESSMENT OF EOI RESPONSES/PREQUALIFICATION APPLICATIONS]
Package_____
[Specifying the package’s name]
Included in ______ [Specifying
the project’s name]
To:______ [Specifying
the investor’s name]
- Pursuant to1_______ [the Law on
Bidding No.43/2013/QH13 dated November 26 of the National Assembly];
- Pursuant to1______ [Decree
No.63/2014/ND-CP dated June 26, 2014 of the Government providing for
enforcement of a number of articles of the Law on Bidding regarding selection
of preferred bidder];
- Pursuant to _____ [the written document
defining functions and duties of the verification body and written document
stating the assignment of verification duty or consultant hiring contract];
Pursuant to written request for approval No._____ [Specifying
the number of the written request for approval for the results of assessment of
the EOI response/prequalification application] dated _____ [Specifying
the date on which the written request is made] of _____ [Specifying the
procuring entity's name] regarding _____ [Specifying the results of
assessment of the EOI response/prequalification application] of the
aforesaid contract package and relevant documents;
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_____ [Specifying the verification body’s name] has
conducted a verification of ____ [Specifying the results of
assessment of the EOI response/prequalification application] for the
package _____ [Specifying the package's name] included in _____ [Specifying
the project’s name] from _____ [Specifying the date on which the
satisfactory written request is received] to_____ [Specifying the date
on which the verification report is issued].
The results of verification of _______ [Specifying
the results of assessment of the EOI response/prequalification application] for
the package mentioned above are consolidated into a report containing the
following items:
I. BASIC INFORMATION
1. Overview of the project and the package
Overview of main contents of the project and the
package and legal bases for request for EOI asking/prequalification.
2. Summary of REOI/prequalification process
This part provides a summary of the
REOI/prequalification process and proposals of the procuring entity.
3. Verification body
This part describes the working method (team work
or individual work) of the verification body during the verification and
measures to take actions in case one or more than one member dissents from
opinions of others.
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II. SCOPE OF VERIFICATION
1. Legal bases
1.1. Consolidation of the results of verification
of legal bases:
The results of inspection of legal bases for ______
[Specifying the REOI/prequalification] shall be consolidated into Chart
No.01 below:
Chart No.01
No.
Item
Inspection
result
Yes
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[1]
[2]
[3]
1
- Decision on approval for the project or
Decision of the head of the investing entity or the head of the entity
authorized to make preparations for the project (applicable if the investor
of the mentioned package has not yet been defined before receipt of the
decision on approval for the project)
- Decision on approval for the adjusted project
(if any)
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- Decision on approval for the plan on selection
of preferred bidder
- Decision on approval for the adjusted plan on selection
of preferred bidder (if any)
3
Loan agreements or contracts (if any)
4
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5
- Design document associated with the approved
cost estimate for the contract for construction or requirements for
characteristics and specifications of goods (if any) applied to the contract
for procurement of goods or reference provisions for the contract for
procurement of consulting services
- Written documents on adjustments to the
aforesaid documents (of any)
6
- Decision on approval for the
REOI/prequalification document
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7
Decision on establishment of the expert
team/contract (if any) for hiring experts to evaluate the
REOI/prequalification document3
8
Report on assessment of the EOI response/prequalification
application provided by the experts
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9
Other relevant legal documents including written
record on handling of situation (if any)
Notes:
- Column [2]: Mark “X” onto the boxes corresponding
to specific documents specified in column [1] received by the verification body;
- Column [3]: Mark “X” onto the boxes corresponding
to specific documents specified in column [1] that the verification body
has not received yet (after provision of additional documents is required.)
1.2. Verification opinions on legal bases:
Based on the provided documents and the
verification results consolidated in Chart No. 01, the
verification body gives comments on legal bases for ask for
EOI/prequalification and necessary notes (if any).
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The verification body shall carry out
inspection of and give comments on the implementation including the items
below:
2.1. Duration of selection of preferred bidder:
a) Consolidation of the results of verification of
REOI/prequalification duration:
The results of verification of the aforesaid
duration shall be put into Chart No.02 below:
Chart No.02
No.
Item
Duration
in reality
Verification
result
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Non-compliant
[1]
[2]
[3]
[4]
1
Notice of submission of the EOI
response/prequalification application
[Specifying total day counted from the first
day on which the notice is published to the first day on which the
REOI/prequalification document is issued]
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2
Time for preparation of the EOI
response/prequalification application
[Specifying total day counted from the first
day on which the REOI/prequalification document is issued to the day of bid
closing]
3
Time for sending the amended REOI/prequalification
document to bidders (if any)
[Specifying total day counted from the day on
which the final amendment to REOI/prequalification document is made to the
day of bid closing]
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4
Time for assessment of the EOI response/prequalification
application
[Specifying total day counted from the day of
bid closing to the day on which the bidding result is released by the
procuring entity]
Notes:
- Column [3]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of inspection of
each item is compliant with regulations on duration of selection of preferred
bidder under the law on bidding
- Column [4]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of inspection of
each item is not compliant with regulations on duration of selection of
preferred bidder under the law on bidding. In point b of this clause,
clearly indicate which section, article, clause or point is compliant or
non-compliant with law provisions.
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Based on the provided documents and the
verification results consolidated in Chart No. 02, the
verification body gives comments on REOI/prequalification duration and
necessary notes.
2.2. Information disclosure during of selection of
preferred bidder:
a) Consolidation of the results of verification of
information disclosure during EOI asking/prequalification
The results of verification of the aforesaid
information disclosure shall be put into Chart No.03 below:
Chart No.03
No.
Item
Means of
disclosure
Newspaper
no./Disclosure date
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Compliant
Non-compliant
[1]
[2]
[3]
[4]
[5]
1
...
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2
Notice of submission of the EOI
response/prequalification application
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3
Notice of extension of the deadline for
submission of the EOI response/prequalification application (if any)
Notes:
- Column [4]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of inspection of
each item is compliant with regulations on information disclosure during
selection of preferred bidder in accordance with provisions of the law on
bidding.
- Column [5]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of checking of each
item is non-compliant with regulations on information disclosure during
selection of preferred bidder in accordance with provisions of the law on
bidding. In point b of this clause, clearly indicate which section,
article, clause or point is compliant or non-compliant with law provisions.
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Based on the provided documents and the
verification results consolidated in Chart No. 03, the
verification body gives comments on information disclosure during EOI
asking/prequalification and necessary notes.
2.3. Assessment of EOI response/prequalification
application:
a) Consolidation of the results of verification of
contents of the EOI response/prequalification application:
The results of verification of the aforesaid
contents shall be consolidated into Chart No.04 below:
Chart No.04
No.
Item
Verification
result
Compliant
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[1]
[2]
[3]
1
Assessment of eligibility of the EOI
response/prequalification application
2
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Notes:
- Column [2]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of inspection of
each item satisfies requirements of the approved REOI/prequalification
document.
- Column [3]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of inspection of
each item fails to meet requirements of the approved REOI/prequalification
document. In point b of this clause, clearly indicate which section,
article, clause or point is compliant or non-compliant with law provisions and
regulations provided in the REOI/prequalification document.
b) Verification opinions on assessment of the EOI
response/prequalification application:
Based on the provided documents and the
verification results consolidated in the Chart No. 04, the
verification body gives comments on assessment of the EOI
response/prequalification application and necessary notes.
III. DISSENTING OPINIONS AND RESERVATIONS OF
MEMBERS OF THE EXPERT TEAM (IF ANY)
1. Consolidation of dissenting opinions and
reservations of members of the expert team (if any):
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2. Assessment opinions on dissenting opinions
and reservations of members of the expert team (if any):
This part indicates comments on dissenting opinions
and reservations mentioned above given by the verification body.
IV. PROCURING ENTITY’S DISSENTS FROM EXPERT
TEAM'S OPINIONS (IF ANY)
1. Consolidation of the procuring entity’s
dissents from expert team’s opinions (if any):
This part specifies the procuring entity’s dissents
from the expert team’s opinions (if any):
2. Assessment opinions on the procuring entity’s
dissents from the expert team’s opinions (if any)
This part indicates comments on the procuring
entity’s dissents from opinions of the expert team.
V. CONSOLIDATION OF VERIFICATION RESULTS
Verification opinions on the package
shall be consolidated into Chart No.05 below:
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No.
Item
Verification
opinion
Unanimous
Divided
[1]
[2]
[3]
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Legal bases
2
Implementation
2.1
Duration of EOI asking/prequalification
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2.2
Information disclosure during the EOI
asking/prequalification
3
Assessment of the EOI
response/prequalification application
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Results of assessment of the EOI
response/prequalification application
5
Handling of proposals for problems arising during
selection of preferred bidder
6
Other matters (if any)
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Notes:
The verification body shall mark “X” onto the
boxes in column [2] corresponding to items specified in column [1] if
concurring with such items or mark "X" onto the boxes in column [3]
if dissenting from such items.
VI. COMMENTS AND RECOMMENDATIONS
1. Comments on results of assessment of the EOI response/prequalification
application:
Based upon comments on each item mentioned above,
the verification body gives comments on:
- legal bases and compliance with provisions of the
law on bidding and other law provisions;
- the results of assessment of the EOI
response/prequalification application to see whether bidders on the short list
have adequate capacity and experience to meet the standards for assessment of
the REOI/prequalification document;
- competition and impartiality to see whether the
request for additional documents or information clarification provided by
bidders is made in a competitive and impartial manner during the EOI
asking/prequalification;
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- Unanimous or divided opinions on the results of
assessment of EOI response/prequalification applications. Explanation is
required in case of dissenting opinions.
This part describes reservations of members of the
verification team during verification of the results of assessment of EOI
responses/prequalification applications (if any).
2. Recommendations
a) If successfully compiling a shortlist of
bidders, the verification body shall recommend the investor to approve such
shortlist as follows:
Pursuant to the proposal of the procuring entity
regarding the results of assessment of EOI responses/prequalification
applications and contents of this verification report, _____ [Specifying the
verification body's name] hereby recommend ______ [Specifying the
investor's name] to grant approval for the shortlist of bidders for _____ [Specifying
the contract package’s name] included in ____ [Specifying the project's
name] with the following information:
No.
Name of bidder
1
[Specifying full name and nationality (in case
of international bidding) of bidders on the shortlist]
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...
n
- Necessary notes (if any)
b) In case the verification body dissents from the
results of assessment provided by the expert team or opinions of the procuring entity
or fails to find enough grounds to draw a conclusion about the results of
assessment of EOI responses/prequalification applications (including the case
in which the shortlist fails to be compiled), such body shall send proposals of
following actions to ensure compliance with provisions of the law on bidding
and other relevant law provisions with the aim of speeding up the
implementation of the package and the project to the investor for consideration
and approval purpose.
c) Other opinions (if any)
This verification report is prepared by ________ [Specifying
full name and signature of each member of the verification team].
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[LEGAL
REPRESENTATIVE OF THE VERIFICATION BODY]
[Name, position, full name and seal (if any]
____________
1 Provide the applicable legislative
documents in accordance with regulations in force.
2 This item is only applicable to the
case in which the Ministry of Planning and Investment gives written guidance on
the practicing certificate in bidding.
3 For this item, the verification body
shall conduct an inspection to see whether members of the expert team satisfy
requirements prescribed in Article 16 of the Law on Bidding and Article 116 of
Decree No.63/2014/ND-CP.
APPENDIX
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List documents received by the verification body
(after provision of additional document is required) necessary for verification
of results of assessment of EOI responses/prequalification applications.
FORM NO.05
SAMPLE REPORT ON
VERIFICATION OF RESULTS OF SELECTION OF PREFERRED BIDDER FOR PACKAGES UNDER
SINGLE-STAGE ONE-ENVELOPE BIDDING PROCEDURE
(Issued together with Circular No.19/2015/TT-BKHDT dated November 27, 2015
of the Ministry of Planning and Investment)
[THE
VERIFICATION BODY]
--------
SOCIALIST
REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
------------------
No._______(if any)
(Location and
date)
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Package_____ [Specifying
the package’s name]
Included in ______ [Specifying
the project’s name]
To:______ [Specifying
the investor’s name]
- Pursuant to1_______ [the Law on
Bidding No.43/2013/QH13 dated November 26 of the National Assembly];
- Pursuant to1______ [Decree
No.63/2014/ND-CP dated June 26, 2014 of the Government providing for
enforcement of a number of articles of the Law on Bidding regarding selection
of preferred bidder];
- Pursuant to _____ [the written document
defining functions and duties of the verification body and written document
stating the assignment of verification duty or consultant hiring contract];
- Pursuant to ______ [other relevant documents];
- Pursuant to written request for approval No._____
[Specifying the number of the written request for approval for the results
of selection of preferred bidder] of _____ [Specifying the procuring
entity’s name] regarding the results of selection of preferred bidder for
the aforesaid package and relevant documents;
_____ [Specifying the verification body’s
name] has conducted a verification of the results of selection of preferred
bidder for the contract package _____ [Specifying the package’s name] included
in _____ [Specifying the project’s name] from _____ [Specifying the
date on which the satisfactory written request is received] to_____
[Specifying the date on which the verification report is issued].
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I. BASIC INFORMATION
1. Overview of the project and the package
Overview of main contents of the project and the
package and legal bases for selection of preferred bidder
2. Summary of selection of preferred bidder
This part summarizes the entire process of
selection of preferred bidder starting from issuance of procurement
notice/invitation to bid until verification of and approval for the results of
selection of preferred bidder and proposals and recommendations on the results
of selection of preferred bidder given by the procuring entity.
3. Verification body
This part describes the working method (team work
or individual work) of the verification body during the verification and
measures to take actions in case one or more than one member dissents from
opinions of others.
The verification report shall be attached to the photo
of certificate in bidding, practicing certificate in bidding2 of
members in the verification team as regulated by the law on bidding.
II. SCOPE OF VERIFICATION
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a) Consolidation of the results of verification of
legal bases:
The results of inspection of legal bases for making
selection of preferred bidder shall be consolidated into Chart No.01
below:
Chart No.01
No.
Item
Inspection
result
Yes
Not available
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[2]
[3]
1
- Decision on approval for the project or
Decision of the head of the investing entity or the head of the entity
authorized to make preparations for the project (applicable if the investor
of the package has not yet been defined before receipt of the decision on
approval for the project)
- Decision on approval for the adjusted project
(if any)
2
- Decision on approval for the plan on selection
of has not yet been defined
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3
Loan agreements or contracts (if any)
4
International agreement (if any) applied to
projects funded by ODA loans or concessional loans
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5
- Design document associated with the approved cost
estimate for the contract for procurement of construction or requirements for
characteristics and specifications of goods (if any) applied to the contract
for procurement of goods or reference provisions for the contract for
procurement of consulting services
- Written documents on adjustments to the
aforesaid documents (of any)
6
Decision on approval for the shortlist (if any)
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- Decision on approval for the bidding
document/RFP
- Decision on approval for the adjusted bidding
document/RFP (if any)
8
Decision on establishment of the expert
team/contract (if any) for hiring experts to evaluate the bids/proposals3
9
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10
Approval for bidder ranking4
11
Record of contract negotiation
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12
Other relevant legal documents including written
record on handling of situation (if any)
Notes:
- Column [2]: Mark “X” onto the boxes corresponding
to specific documents specified in column [1] received by the verification body;
- Column [3]: Mark “X” onto the boxes corresponding
to specific documents specified in column [1] that the verification body
has not received (after provision of additional documents is required.)
b) Verification opinions on legal bases:
Based on the provided documents and the
verification results consolidated in Chart No. 01, the
verification body gives comments on legal bases and necessary notes (if any).
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The verification body shall carry out inspection of
and give comments on selection of preferred bidder including the items below:
2.1. Duration of selection of preferred bidder:
a) Consolidation of the results of verification of
duration for selection of preferred bidder
The results of verification of the aforesaid
duration shall be put into Chart No.02 below:
Chart No.02
No.
Item
Duration
in reality
Verification
result
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Non-compliant
[1]
[2]
[3]
[4]
1
Issuance of procurement notice/invitation to bid
[Specifying total day in reality counted from the
first day on which the procurement notice/invitation to bid is issued to the
first day of issuance of the bidding document/RFP]
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2
Issuance of bidding document/RFP
[Specifying the date in reality on which the bidding
document/RFP is issued]
3
Date of bid closing
[Specifying the date of bid closing]
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4
Bid opening
[Specifying the date provided in the bid
opening record]
5
Time for preparation of bids/proposals
[Specifying total day in reality counted from
the first day on which the bidding document/RFP is issued to the date of bid
closing]
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6
Time for sending amendments to the bidding
document/RFP to bidders (if any)
[Specifying total day in reality counted from
the day on which the final amendment to the bidding document/RFP is made to
the date of bid closing]
7
Time for assessment of bids/proposals
[Specifying total day in reality counted from
the day of bid closing to the day on which the procuring entity send a
request for approval for the results of selection of preferred bidder,
exclusive of time for verification of and approval for relevant matters]
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Notes:
- Column [3]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of inspection of
each item is compliant with regulations on duration of selection of preferred
bidder under provisions of the law on bidding.
- Column [4]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of inspection of
each item is not compliant with regulations on duration of selection of
preferred bidder under provisions of the law on bidding. In point b of
this clause, clearly indicate which section, article, clause or point is
compliant or non-compliant with law provisions.
b) Verification opinions on duration of selection
of preferred bidder:
Based on the provided documents and the verification
results consolidated in Chart No. 02, the verification body gives
comments on duration of selection of preferred bidder and necessary notes.
2.2. Information disclosure during selection of
preferred bidder:
a) Consolidation of the results of verification of
information disclosure during selection of preferred bidder
The results of verification of the aforesaid
information disclosure shall be put into Chart No.03 below:
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No.
Item
Means of
disclosure
Newspaper no./Disclosure
date
Verification
result
Compliant
Non-compliant
[1]
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[3]
[4]
[5]
1
Preferred bidder selection plan
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Procurement notice/shortlist
3
Notice of extension of the deadline for bid
closing (if any)
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Notes:
- Column [4]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of inspection of each
item is compliant with regulations on information disclosure during selection
of preferred bidder in accordance with provisions of the law on bidding.
- Column [5]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of checking of each
item is not compliant with regulations on information disclosure during
selection of preferred bidder in accordance with provisions of the law on
bidding. In point b of this clause, clearly indicate which section,
article, clause or point is compliant or non-compliant with law provisions.
b) Verification opinions on information
disclosure during selection of preferred bidder:
Based on the provided documents and the
verification results consolidated in the Chart No. 03, the verification
body gives comments on information disclosure during selection of preferred
bidder duration and necessary notes.
2.3. Assessment of the bids/proposals and contract
negotiation:
a) Consolidation of the results of verification of
assessment of the bids/proposals and contract negotiation:
The results of verification of assessment of the
bids/proposals and contract negotiation shall be consolidated into Chart
No.04 below:
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No.
Item
Verification
result
Compliant
Non-compliant
[1]
[2]
[3]
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Assessment of the eligibility of the
bids/proposals
2
Assessment of the bids/proposals according
to standards for assessment of capacity and experience; techniques specified in
the bidding document/RFP
3
Assessment of the bids/proposals according
to standards for financial assessment; techniques specified in the bidding
document/RFP
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4
Contract negotiation
Notes:
- In case the prequalification was conducted, the
verification body shall give comments about improvement of capacity and
experience of bidders compared to information provided in the prequalification
applications (if any) undergoing assessment.
- In case non-material nonconformities in the
bid/proposal are accepted by the expert team and the procuring entity, the
verification body shall give comments to see whether such nonconformities
constitute material deviation and the bid/proposal is substantially responsive
as required in the bidding document/RFP. If acceptance of the
aforesaid non-material nonconformities by the expert team/procuring entity is
considered appropriate, the verification team shall give comments to see
whether requests from the procuring entity for provision of information and
documents for the purposing of rectifying non-material meet the requirements of
the bidding document/RFP. If acceptance of the aforesaid non-material
nonconformities by the expert team/procuring entity is found inappropriate, the
verification team shall mark “X” onto the corresponding boxes as follows:
- Column [2]: Mark “X” onto the boxes corresponding
to specific items specified in the column [1] if the result of inspection of
each item satisfies requirements of the approved bidding document/RFP.
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b) Verification opinions on assessment of the
bids/proposals and contract negotiation:
Based on the provided documents and the
verification results consolidated in Chart No. 04, the verification body
gives comments on assessment of the bids/proposals and contract negotiation and
necessary notes.
III. DISSENTING OPINIONS AND RESERVATIONS OF
MEMBERS OF THE EXPERT TEAM (IF ANY)
1. Consolidation of dissenting opinions and
reservations of members of the expert team (if any):
This part describes dissenting opinions and
reservations of members of the expert team (if any).
2. Verification opinions on dissenting opinions
and reservations of members of the expert team (if any):
This part indicates comments on dissenting opinions
and reservations mentioned above given by the verification body.
IV. PROCURING ENTITY’S DISSENTS FROM EXPERT
TEAM'S OPINIONS (IF ANY)
1. Consolidation of the procuring entity’s
dissents from expert team’s opinions (if any):
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2. Verification opinions on the procuring
entity’s dissents from the expert team’s opinions (if any)
This part indicates comments on dissents of the
procuring entity mentioned above given by the verification body.
V. CONSOLIDATION OF VERIFICATION RESULTS
Verification opinions on the package shall be
consolidated into Chart No.05 below:
Chart No.05
No.
Item
Verification
opinion
Unanimous
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[1]
[2]
[3]
1
Legal bases
2
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2.1
Duration of selection of preferred bidder
2.2
Information disclosure during selection of
preferred bidder
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3
Assessment of the bids/proposals and
contract negotiation
3.1
Assessment of the eligibility of the bids/proposals
3.2
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3.3
Assessment of the bids/proposals according to
standards for financial assessment; techniques specified in the bidding
document/RFP
3.4
List of bidder ranking
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3.5
Contract negotiation
4
Result of selection of preferred
bidder
4.1
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4.2.
Proposed winning price
5
Handling of proposals for problems arising during
selection of preferred bidder
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6
Other matters (if any)
Notes:
The verification body shall mark “X” onto
the boxes in column [2] corresponding to items specified in column [1] if
concurring with such items or mark "X" onto the boxes in column [3]
if dissenting from such items.
VI. COMMENTS AND RECOMMENDATIONS
1. Comments
Based upon comments on each item mentioned above,
the verification body gives comments on:
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- the results to see whether the proposed winning
bidder has required capacity and experience meeting the assessment standards
and can work out feasible methods for implementation of the package;
- competition and impartiality to see whether the
request for additional documents or information clarification provided by
bidders is made in a competitive and impartial manner during the selection of
preferred bidder;
- transparency and publicity in information
disclosure and bid opening;
- efficiency in economy of the package, to be specific:
the savings compared to the approved cost estimate or total investment or cost
estimate provided in the decision on cost estimate/project approval;
- unanimous or dissenting opinions on the results
of selection of preferred bidder. Explanation is required in case of
dissenting opinions.
In addition, retained opinions of members of the
verification team during verification of the results of selection of preferred
bidder (if any) are required.
2. Recommendations
a) If any bidder is proposed to win the bid, the
verification body shall recommend the investor to grant approval as follows:
Pursuant to the proposal of the procuring entity
regarding the results of selection of preferred bidder and contents of this
verification report, _____ [Specifying the verification body's name]
hereby recommend ______ [Specifying the investor's name] to grant
approval for the results of selection of preferred bidder for _____ [Specifying
the contract package’s name] included in ____ [Specifying the project's
name] with the following information:
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- Proposed winning price: _____ [Specifying the money
structure, amount in words and numbers, with or without taxes];
- Type of contract: _____ [Specifying the type
of contract required in the bidding document/RFP]
- Contract execution duration;
- Necessary notes (if any)
b) In case the verification body dissents from the
proposals of the procuring entity or fails to find sufficient grounds to draw a
conclusion about the results of selection of preferred bidder (including the
case in which there is no bidder proposed to win the bid), such body shall send
proposals of following actions to ensure compliance with provisions of the law
on bidding and other relevant law provisions with the aim of speeding up the
implementation of the package and the project to the investor for consideration
and approval purpose.
c) Other opinions (if any)
This verification report is prepared by ________ [Specifying
full name and signature of each member of the verification team].
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[LEGAL
REPRESENTATIVE OF THE VERIFICATION BODY]
[Name, position, full name and seal (if any]
____________
1 Provide the applicable legislative
documents in accordance with regulations in force.
2 This item is only applicable to the
case in which the Ministry of Planning and Investment gives written guidance on
the practicing certificate in bidding.
3 For this item, the verification body
shall conduct an inspection to see whether members of the expert team satisfy
requirements prescribed in Article 16 of the Law on Bidding and Article 116 of
Decree No.63/2014/ND-CP.
4 Not applicable to direct contracting,
shopping, direct shopping.
APPENDIX
LISTS OF DOCUMENTS
NECESSARY FOR VERIFICATION OF RESULTS OF SELECTION OF PREFERRED BIDDER
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FORM
NO. 06
SAMPLE
REPORT ON ASSESSMENT OF THE RESULTS OF THE EVALUATION OF THE TECHNICAL PROPOSAL
AND THE RESULTS OF CONTRACTOR SELECTION FOR THE PACKAGE AWARDED ACCORDING TO
THE SINGLE-STAGE AND TWO-ENVELOP BIDDING PROCEDURES
(Issued together with the Circular No. 19/2015/TT-BKHDT dated November 27,
2015 of the Ministry of Planning and Investment)
[THE
ASSESSING BODY]
-------
THE
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
---------------
No.
__________(if any)
_________,
date (dd/mm/yyyy) ________
ASSESSMENT
REPORT_________
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Package______[Defining
the package title]
of
_______ [Specifying the project title]
Dear
_________ [Specifying the investor’s name)
- Pursuant to1 _______ [the
Law on Bidding No. 43/2013/QH13 dated November 26, 2013 of the National
Assembly];
- Pursuant to1 ________[the
Government's Decree No. 63/2014/ND-CP dated June 26, 2014 elaborating on the
implementation of a number of articles of the Law on Bidding with regard to the
contractor selection];
- Pursuant to ______[the written
document defining the function and duties of the assessing body, the written
document stating the assignment of assessment duties or the consultant hiring
contract];
- Pursuant to _________ [Other
relevant written documents];
- Pursuant to the approval request
document No. ________ [Specifying the number of the written document
submitted to apply for approval of the results of the evaluation of the
technical proposal/the results of the contractor selection] dated _________
[Specifying the date on which this document is submitted for approval] of
[the procuring party’s name] on _______ [Specifying the results of
the evaluation of the technical proposal/the results of the contractor
selection] with respect to the aforesaid package and other relevant
documents;
____________ [Specifying the
assessing body’s name] has conducted the assessment ________ [Specifying
the results of the evaluation of the technical proposal/the results of the
contractor selection] with respect to the package _______ [Specifying
the package title] of _____ [Specifying the project title] from
________ [Specifying the date of receipt of all request documentation] to
_______ [Specifying the date on which the assessment report is made]. The
assessment results _______ [Specifying the results of the evaluation of the
technical proposal/the results of the contractor selection] of the
aforesaid package are consolidated into a report containing the following
items:
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1. Overview of the project and
the package
Overview of the main contents of
the project and the package, legal bases for selection of the contractor.
2. Summary of the processes for
selection of the contractor
This section summarizes the entire
process for organization of the contractor selection from the time of
notification of the invitation to bid/delivery of the invitation to bid to the
time of submission of the application for assessment and approval of the
results of the evaluation of the technical proposal/the results of the
contractor selection, and briefly describes the procuring party’s proposals and
recommendations related to the results of the evaluation of the technical
proposal/the results of the contractor selection.
3. Organization of assessment
activities
This section specifies the working
manner (whether in group or independently) of the assessing body during the
assessment process, actions to be taken once one or some members have
assessment opinions dissenting from a majority of other members.
This section requires the following
documents attached to the assessment report: the photocopy of the certificate
of completion of the training in procurement, the certificates of the practice
of procurement2 of the assessment group members under the provisions
of the legislation on procurement.
II. ASSESSMENT CONTENTS
1. Legal bases
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The results of checking of legal
bases for the contractor selection shall be consolidated into the Chart
No.01 below:
Chart
No. 01
No.
Items
Checking
results
Yes
Not
available
[1]
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[3]
I. Assessment of the results
of the evaluation of the technical proposal
1
- Decision on approval of the
project or Decision of the head of the investing entity or the head of the
entity authorized to make preparations for the project in case the investor
of the package that needs to be implemented before receipt of the decision on
approval of the project has not yet been defined
- Decision on approval of the
adjusted project (if any)
2
- Decision on approval of the
contractor selection plan,
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3
Loan agreement or contract (if
any)
4
International treaty or agreement
(if any) with regard to projects using official development assistance aids
or preferential loans
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5
- Design documentation and the
approved cost estimate which are necessary for the construction package or
requirements concerning properties and technical specifications of the goods
(if any) with regard to the commodity shopping package, or reference terms
and conditions applicable to the consultancy package
- Other documents on revision of
the aforesaid documents (if any)
6
Decision on approval of the
shortlist (if any)
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- Decision on approval of the
invitation to bid
- Decision on approval of the
adjustment (if any)
8
Decision on establishment of the
expert group/the contract (if any) to hire the individual, organization or
entity to evaluate the contractor’s bid documents3
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10
Other relevant legislative
documents, including documents stating response to situations (if any)
II. Assessment of the
contractor selection results
1
Decision on approval of the results
of the evaluation of the technical proposal
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2
Evaluation report by the expert
group
3
Decision on approval of the
contractor rating
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Contract negotiation report
5
Other relevant legislative documents,
including documents stating response to situations (if any)
Note:
- Column [2]: Mark “X” onto the
right boxes with respect to specific documents specified in column [1] that the
assessing body receives;
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b) Assessment opinion on legal
bases:
Based on the provided materials and
the assessment results consolidated in the Chart No. 01, the assessing
body gives comments on legal bases and necessary remarks.
2. Process for organizing the
implementation
The assessing body assesses and
gives comments on the process for organizing the implementation as
follows:
2.1. With respect to the timeline
of activities in the process of organizing the selection of contractors:
a) Consolidating the results of the
assessment of the time of activities in the process of organizing the selection
of contractors:
The results of the assessment of
the time of activities in the process of organizing the selection of
contractors are consolidated into the Chart No.02 below:
Chart
No. 02
No.
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Actual
timelength of the contractor selection
Assessment
results
Compliant
Non-compliant
[1]
[2]
[3]
[4]
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1
Notification of the invitation to
bid
[Specify the actual number of
days from the first day of publication of the notification of the invitation
to bid/delivery of the letter of invitation to bid to the first day of
publication of the procuring party’s bid documents]
2
Publication of the procuring
party's bid documents
[Specify the actual time of
publication of the procuring party’s bid documents]
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3
Date on which the bid is closed
[Specify the date on which the
bid is closed as stated in the bid closing report]
4
Bid opening
[Specify the bid opening
report]
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5
Timelength of preparation of the
contractor's bid documents
[Specify the actual number of days
starting on the first day on which the procuring party's bid documents are
published and ending on the day on which the bid is closed]
6
Time of delivery of the written document
giving the adjustment to the procuring party’s bid documents to the
contractors (if any)
[Specify the actual number of
days starting on the date of issue of the written document giving the
adjustment to the final bid documents of the procuring party and ending on
the bid closing date]
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II. Assessment of the
contractor selection results
Timelength of evaluation of the
contractor's bid documents
[Specify the actual aggregate
duration of the evaluation of the technical proposal and the evaluation of
the financial proposal:
- The timelength of the
evaluation of the technical proposal starts on the bid closing date and ends
on the date on which the procuring party submits the results of the
evaluation of the technical proposal for approval.
- The timelength of the
evaluation of the financial proposal starts on the date of opening of the
financial proposal and ends on the date on which the procuring party submits
the results of the selection of the contractors for approval]
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Note:
- Column [3]: Mark “X” onto the
appropriate boxes with respect to specific items specified in the column [1] if
the result of checking of each item is compliant with the regulations on the
timeline of activities in the process of organizing the selection of the
contractors in accordance with the legislation on bidding.
- Column [4]: Mark “X” onto the
appropriate boxes with respect to specific items specified in the column [1] if
the result of checking of each item is non-compliant with the regulations on
the timeline of activities in the process of organizing the selection of the
contractors in accordance with the legislation on bidding. In point b of
this clause, clearly indicate which section, paragraph, subparagraph or item is
compliant or non-compliant under legislation.
b) Assessment opinions on the
timeline of activities in the process of organizing the selection of
contractors:
Based on the provided materials and
the assessment results consolidated in the Chart No. 02, the assessing
body gives comments on the timeline of activities in the process of organizing
the selection of contractors and gives necessary remarks.
2.2. Public disclosure of
information available in the process of organizing the selection of
contractors:
a) Consolidating the results of the
assessment of the public disclosure of information available in the process of
organizing the selection of contractors:
The results of the assessment of
the public disclosure of information available in the process of organizing the
selection of contractors are consolidated into the Chart No.03 below:
Chart
No. 03
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Items
Means
of publication
Issue
number/date
Assessment
results
Compliant
Non-compliant
[1]
[2]
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[4]
[5]
1
Contractor selection plan
2
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3
Notification of extension of the
bid closing deadline (if any)
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Note:
- Column [4]: Mark “X” onto the
appropriate boxes with respect to specific items specified in the column [1] if
the result of checking of each item is compliant with the regulations on the
publication of information available in the process of organizing the selection
of the contractors in accordance with the legislation on bidding.
- Column [5]: Mark “X” onto the appropriate
boxes with respect to specific items specified in the column [1] if the result
of checking of each item is non-compliant with the regulations on the
publication of information available in the process of organizing the selection
of the contractors in accordance with the legislation on bidding. In
point b of this clause, clearly indicate which section, paragraph, subparagraph
or item is compliant or non-compliant under legislation.
b) Assessment opinion on
information publication:
Based on the provided materials and
the assessment results consolidated in the Chart No. 03, the assessing
body gives comments on the publication of information available in the process
of organizing the selection of contractors and gives necessary remarks.
2.3. Contents of the evaluation of
the contractor’s bid documents and contract negotiation:
a) Consolidating the assessment
results regarding the contents of the evaluation of the contractor’s bid
documents and contract negotiation:
Assessment results regarding the contents
of the evaluation of the contractor’s bid documents and contract negotiation
are consolidated into the Chart No.04 below:
Chart
No. 04
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Items
Assessment
results
Compliant
Non-compliant
[1]
[2]
[3]
I. Assessment of the results
of the evaluation of the technical proposal
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Contents of the evaluation of
legitimacy of the technical proposal
2
Contents of the evaluation of the
technical proposal according to the evaluation standards referred to in the
procuring party’s bid documents
II. Assessment of the
contractor selection results
1
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2
Contents of the evaluation of the
financial proposal according to the evaluation standards referred to in the
procuring party’s bid documents
3
Contract negotiation contents
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Note:
- In case where the
prequalification of the contracts or the request for expressions of interest is
needed in the package, the assessing body should give comments on the
contractor’s provision of updated information about the contractor’s competency
and past performance compared with those included in the contractor’s
acceptance of participation in the prequalification/the contractor’s expression
of interest (if any) which have already been evaluated.
- In case where the contractor’s
bid documents contain immaterial errors which are accepted by the expert group
and the procuring party, the assessing body should give its comments on these
errors to determine whether they are immaterial and the contractor’s bid
documents basically meet requirements set out in the procuring party’s bid
documents. If the acceptance of immaterial errors by the expert group and
the procuring party is appropriate, the assessing body gives its comments on
whether the procuring party’s requesting the contractor to provide information
and documents for the purpose of correcting these errors conforms to the
requirements set out in the procuring party’s bid documents. If the acceptance
of immaterial errors by the expert group and the procuring party is
inappropriate, the assessing body marks “X” onto the corresponding box.
- Column [2]: Mark “X” onto the
appropriate boxes with respect to specific items specified in the column [1] if
the result of checking of each item is compliant with the requirements
contained in the procuring party's bid documents which are under processing for
approval.
- Column [3]: Mark “X” onto the
appropriate boxes with respect to specific items specified in the column [1] if
the result of checking of each item is non-compliant with the requirements
contained in the procuring party's bid documents and evaluation standards which
have been approved. In point b of this clause, clearly indicate which
section, paragraph, subparagraph or item is compliant or non-compliant under
legislation and regulations set forth in the procuring party's bid documents.
b) Assessment opinions on the
contents of the evaluation of the contractor’s bid documents and contract
negotiation:
Based on the provided materials and
the assessment results consolidated in the Chart No. 04, the assessing body
gives comments on the contents of the evaluation of the contractor’s bid
documents and contract negotiation, and gives necessary remarks.
III. DISSENTING OR RETAINED
OPINIONS OF MEMBERS OF THE EXPERT GROUP (IF ANY)
1. Consolidating the dissenting
or retained opinions of members of the expert group (if any):
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2. Opinions on the assessment of
the dissenting or retained opinions of members of the expert group (if any):
This section describes the
assessing body’s comments on the dissenting or retained opinions of members of
the expert group.
IV. DISSENTING OR RETAINED
OPINIONS BETWEEN THE PROCURING PARTY AND THE EXPERT GROUP (IF ANY)
1. Consolidating dissenting or
retained opinions between the procuring party and the expert group (if any):
This section describes the
dissenting or retained opinions between the procuring party and the expert
group (if any).
2. Opinions on the assessment of
the dissenting or retained opinions between the procuring party and the expert
group:
This section describes the
assessing body’s comments on the dissenting or retained opinions between the
procuring party and the expert group.
V. CONSOLIDATION OF THE
ASSESSMENT RESULTS
Assessment results regarding the
package are consolidated into the Chart No.06 below:
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No.
Items
Assessment
opinions
Unanimous
Dissenting
[1]
[2]
[3]
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Legal bases
2
Process for organizing the
implementation
2.1
The timeline of activities in the
process of organizing the selection of contractors
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2.2
Public disclosure of information available
in the process of organizing the selection of contractors
3
Contents of the evaluation of
the contractor’s bid documents and contract negotiation
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3.1
Contents of the evaluation of
legitimacy of the technical proposal
3.2
Contents of the evaluation of the
technical proposal according to the evaluation standards referred to in the
procuring party’s bid documents
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Assessment of the contractor
selection results
3.1
Contents of the evaluation of
legitimacy of the financial proposal
3.2
Contents of the evaluation of the
financial proposal according to the price/finance-related evaluation standards
referred to in the procuring party’s bid documents
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3.3
List of the contractor ratings
3.4
Contract negotiation contents
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Contractor selection results
4.1
Winning contractor
4.2
Bid winning price
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5
Resolution of recommendations
about issues arising in the process of organizing the selection of
contractors
6
Others (if any)
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If the assessing body agrees to the
contents provided in the column [1], mark "X" onto the right boxes in
the column [2]; If not, mark “X” onto the right boxes in the column [3].
VI. COMMENTS AND RECOMMENDATIONS
1. Comments
On the basis of the comments on
specific items or contents mentioned above, the assessing body gives its
comments on the followings:
- With respect to legal bases, the
assessing body gives comments compliance with laws on bidding and other
relevant legislation;
- With respect to the achieved
results, the assessing body gives comments on whether the winning contractor
has sufficient competency and experience to meet evaluation criteria, and has
feasible solutions to executing the package4;
- With respect to the
competitiveness and equality, the assessing body gives comments on the bidding
process, request for the contractor’s providing more information or clarifying
whether the competitiveness and equality between contractors are ensured;
- The assessing body gives comments
on transparency and public disclosure of bidding information and bid opening
information;
- With respect to the economic
efficiency of the package, the assessing body gives comments on total cost
decreased in comparison with the approved cost estimate for execution of the
package, total investment or the budget approved in the decision on approval of
the project or the cost estimate5;
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In addition, this section clearly
describes retained opinions of assessing members given in the process of
evaluation of the technical proposal/the results of contractor selection (if
any).
2. Recommendations
a) With respect to the assessment
of the results of the evaluation of the technical proposal, if the contractors
satisfying technical requirements are shortlisted, the assessing body may
advise the investor to grant its approval based on the following items:
Based on the request of the
procuring party regarding the results of the evaluation of the technical
proposal and the contents of this assessment report, _______ [Specify the
assessing body’s name] recommends _______ [Specify the investor's name] to
approve the shortlist of contractors satisfying technical requirements in the
package ________ [Specify the package title] of______ [Specify the
project title] based on the followings:
No.
Contractor’s
name
Technical
point (if any)
Rating
(if any)
1
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2
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n
With respect to the assessment of
the contractor selection, in case of successful selection of the winning
contractor, the assessing body may advise the investor to grant its approval
based on the following items:
Based on the request of the
procuring party regarding the results of the contractor selection and the
contents of this assessment report, _______ [Specify the assessing body’s
name] recommends _______ [Specify the investor's name] to approve
the results of the selection of the contractor of the package ________ [Specify
the package title] of______ [Specify the project title] based on the
followings:
- The contractor’s name: _________ [Specify
full name, nationality (in case of international bidding) of the winning
contractor];
- The bid winning price: ________ [clearly
specify currency type, monetary amount written in words or numbers, whether VAT
included or not, etc.];
- Contract type: ________ [Clearly
specify the contract type as referred to in the procuring party's bid
documents];
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- Remarks (if any).
b) Where the assessing body
disagrees to the procuring party’s recommendations or there are not sufficient
grounds for giving conclusions about the results of the evaluation of the
technical proposal/the results of the contractor selection (even including the
case in which the selection of the contractor satisfying technical requirements
or the winning contractor is failed), it may submit its requests and
recommendations regarding subsequent solutions conforming to laws on bidding
and other relevant legislation in order to speed up the execution of the
package or the project to seek the investor’s consideration and decision.
c) Other comments (if any).
This assessment report is made by
______ [Specify full name, signature of each member of the assessment
group].
Recipients:
- As stated above;
- Procuring party;
- Archives.
[LEGAL
REPRESENTATIVE OF THE ASSESSING BODY]
[Name, title, signature and stamp (if any)]
____________
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2 This item is only
applicable to the case in which the Ministry of Planning and Investment gives
its written guidance on the certificate of the bidding practice.
3 For this item, the
assessing body must check whether members of the expert group satisfy
requirements prescribed in Article 16 of the Law on Bidding and Article 116 of
the Decree No. 63/2014/ND-CP.
4,5 This item is not
required for the assessment of the results of the evaluation of the technical
proposal.
APPENDIX
LIST
OF DOCUMENTS NECESSARY FOR THE ASSESSMENT OF THE RESULTS OF THE EVALUATION OF
THE TECHNICAL PROPOSAL/THE RESULTS OF THE CONTRACTOR SELECTION
This section lists the documents
that the assessing body receives (after sending the request for document
supplementation) to carry out the assessment of the results of the evaluation
of the technical proposal/the results of the contractor selection.
[1] This item is only applicable to
the case in which the Ministry of Planning and Investment gives its written
guidance on the certificate of the bidding practice.
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