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MINISTRY OF
EDUCATION AND TRAINING
DEPARTMENT OF EDUCATIONAL TESTING AND ACCREDITATION
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SOCIALIST REPUBLIC
OF VIETNAM
Independence – Freedom – Happiness
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No.: 462/KTKDCLGD-KDDH
Re: Guidelines for the self-assessment by a
university, college and vocational school
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Hanoi, May 09,
2013
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To:
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Pursuant to the Circular No. 62/2012/TT-BGDDT dated
December 28, 2012 of Minister of Education and Training on the stipulation of
procedure and period of educational quality accreditation of universities,
colleges and vocational schools, the Department of Educational Testing and
Accreditation provides guidelines for the self-assessment by universities,
colleges and vocational schools from the year 2013 as follows:
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1. Concept
of self-assessment
The self-assessment means a process in which the
educational institution examines and carries out research itself based on the
criteria in the assessment of the educational quality provided by the Ministry
of Education and Training in order to make a report on its educational quality
and effectiveness of its training activities, scientific researches, human
resources, facilities, and other relevant issues for adjustment of its human
resources and the process of implementation for the purpose of meeting
educational quality standards.
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a) The self-assessment is an important part of the
assurance of educational quality and the establishment of quality culture
inside the educational institution.
b) The self-assessment can help the educational
institution to control, examine and assess its existing conditions, prepare and
develop plans for improving and enhancing training quality for revision of its
objectives in the following period in the right and better direction.
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d) The self-assessment also shows the educational
institution's self-control and self-responsibility for its training activities,
scientific researches and social services according to its assigned functions
and duties and in conformity with its mission and objectives.
3. Requirements
on self-assessment
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- Describe and clarify
its existing conditions;
- Analyze, explain, compare,
collate and carry out opinions; work out strong points, weaknesses and
solutions;
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b) The self-assessment is a continuous process that
requires a lot of time and effort, and the participation of many units and individuals
inside the educational institution.
c) The self-assessment requires the objectiveness,
honesty, publicity and transparency. Explanations, opinions and conclusions
achieved from the self-assessment must be based on specific, clear and reliable
evidences. The self-assessment must include all criteria of the set of
standards in the assessment of educational quality promulgated by the Ministry
of Education and Training.
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1. Establishment
of the Self-assessment panel
a) Establishment of the self-assessment panel
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- The educational
institution's president shall make a decision on the establishment of the
self-assessment panel and the secretariat of the self-assessment panel.
- The quantity of the panel
members must be at least 11 persons but not more than 30 persons depending on
existing conditions of each educational institution. The panel members are
heads of departments, divisions, faculties and subjects but it is not necessary
to include heads of all units of the educational institution.
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- The secretariat members
shall be assigned to functional groups. Each functional group shall include
from 4 to 5 members, be in charge from 1 to 2 criteria in the assessment of
educational quality and managed by a member of the panel. Each secretariat
member shall only participate in 1 or 2 functional groups (as regulated in
Annex 1 and Annex 2).
b) Functions and duties of the panel
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- Relevant units in the
educational institution shall coordinate and facilitate the panel’s functional
groups in the performance of self-assessment.
2. Establishment
of self-assessment plan
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3. Collection of information
and evidences
a) Based on the criteria of 10 standards of the set
of standards in the assessment of educational quality, the educational
institution shall collect information and evidences. Collected information and evidences
shall not only serve the self-assessment objectives but they also describe
existing conditions of the educational institution’s activities for assisting
learners’ learning, increasing the cogency of the self-assessment report:
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- In case the self-assessment
panel fails to collect information and evidences for a given criterion, reasons
of such failure must be specified in the criterion-based assessment form (as
regulated in Annex 5);
- The origin of collected
information and evidences must be specified. Collected information and
evidences, including documents concerning their origin, must be stored and the
panel must make measures for protecting such information and evidences. The
panel is encouraged to use the information technology to digitize collected
information and evidences for storage and collation of evidences when
necessary.
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- Reports on learners’
post-subject assessment of lecturers’ calibre of tutelage at the end of the
first semester and the year, which indicate procedures, tools and findings as
regulated in the criterion 9 of the standard 6 of the set of standards in the
assessment of university’s quality (promulgated under the Decision No.
65/2007/QD-BGDDT dated November 01, 2007 and amended in the Circular No.
37/2012/TT- BGDDT dated October 30, 2012 of the Minister of Education and
Training);
- Annual reports on learners’
assessment of the university's educational quality before graduation, which
indicate procedures, tools and findings as regulated in the criterion 9 of the
standard 6 of the set of standards in the assessment of university’s quality (promulgated
under the two documents stated above);
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- Annual survey reports on the
degree of the library’s satisfaction of demands of officials, lecturers and learners,
which demonstrate procedures, tools and findings as regulated in the criterion
1 of the standard 9 of the set of standards in the assessment of university’s
quality (promulgated under the two documents stated above);
- Databases on the university’s
academic activities, graduation, post-graduation employment and earnings as
regulated in the criterion 6 of the standard 4 of the set of standards in the
assessment of university’s quality (promulgated under the two documents stated
above);
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- Databases on educational
quality accreditation (as regulated in Annex 8).
c) Colleges and vocational schools shall maintain
and promote databases on educational quality accreditation (as regulated in
Annex 8) which have been performed in the last 6 years. Aforesaid requirements
shall apply since 2015.
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a) Certain information can be used as evidences immediately
but the others must be processed, analyzed and assessed for being used as
evidences for opinions stated in the self-assessment report. E.g., almost
information collected from investigations and surveys must be processed into
general figures before it is used as the evidences in the self-assessment
report.
b) Information must be also processed to avoid
causing influence on units or individuals who provided such information.
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- Describe and analyze the
educational institution’s activities related to the criterion;
- Compare the educational
institution’s activities related to the criterion with those of other
educational institutions, its activities in previous years or state regulations
for carrying out opinions on its current conditions;
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- Determine points that need
improvement and solutions thereof;
- Determine whether the
concerned criterion is as considered as "fulfilled” or “not fulfilled”. A
criterion is considered as “fulfilled” if all requirements of such criterion
have been satisfied by sufficient evidences. Conversely, it is considered as
“not fulfilled”.
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In course of processing and analyzing information,
certain collected information and evidences may be inconsistent with previously
announced results of researches or internal and external assessments of the
educational institution. The self-assessment panel shall itself re-verify such
information and evidences and explain about such difference.
dd) Criterion-based assessment form is a document
that records working results of each functional group according to each
criterion and shall be used as grounds for preparing report in each criterion
or standard. Thus, each functional group must ensure the accuracy, honesty and
consistency of criterion-based assessment forms for each standard.
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a) The self-assessment results shall be presented
in the educational institution’s one report on 10 standards in the assessment
of educational quality. The self-assessment report is an important memorandum
to perform the educational institution’s commitments on improvement of its
educational quality.
b) The self-assessment report must include brief,
clear, exact and sufficient description of the educational institution’s
activities, including strengths, weaknesses, difficulties and solutions for
improving its educational quality, action plans, period of fulfillment and
period of subsequent self-assessment.
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d) Assessment results of each criterion shall be
aggregated in the summary table of self-assessment results (as regulated
in Annex 7).
dd) The educational institution shall determine
focuses for improving its educational quality in each period on the grounds of
its development plans and priority strategies. In general, the educational
institution must plans for dealing with its weaknesses and shortcomings.
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g) Final draft of the self-assessment report must
be transferred to providers of information and evidences used in such report to
confirm their provision of such information and evidences and the accuracy of
findings thereof. Functional groups shall check report results relating to
their assigned works. The panel members shall subscribe their names in
self-assessment report after they have read and unanimously agreed to all
contents of such self-assessment report.
6. Presentation
form and techniques
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b) Other presentation forms and techniques shall
comply with prevailing regulation on document presentation.
7. Structure
of self-assessment report
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a) Primary cover page; secondary cover page (as
regulated in Annex 4);
b) List and signatures of the self-assessment panel
members;
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d) List of abbreviated words (if any);
dd) Parts of report contents: Part I: Preface; Part
II: Overview; Part III: The educational institution’s self-assessment; Part IV:
Conclusion; Part V: Annexes. To be specific:
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PREFACE:
Briefly describe the self-assessment objectives and
procedure, and methods and tools for performing the self-assessment for
providing information about the background of the self-assessment which aims to
help readers to clearly understand contents of the self-assessment report. This
part includes the description of the participation of the educational
institution’s groups of members (such as faculties, departments, officials,
learners, etc.), the organizational structure of these participants in the
self-assessment, the self-assessment purposes and benefits.
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OVERVIEW:
This is a brief summary to help readers of the
self-assessment report have a general view of the educational institution
before they read report contents. This part of overview is established for two
purposes as follows:
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- Secondly, this part shall
write up main findings during the self-assessment performance. Only standards
in the educational quality assessment related to such findings shall be
presented in this part.
The part of overview must contain further
information to help readers have a clear grasp of the self-assessment report.
The educational institution should emphasize important topics and suggestions
in the self-assessment report to help readers to understand important issues
determined by the educational institution in this self-assessment,
demonstrating that the educational institution has employed this
self-assessment as a method for improving its educational quality (this part is
composed under 10 pages).
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THE
EDUCATIONAL INSTITUTION’S SELF–ASSESSMENT:
This is the main part of the self-assessment report
(including from 60 to 80 pages), detailing the educational institution's
self-assessment results and considering 10 standards in the educational quality
assessment in succession. With regard to each standard, each criterion shall be
considered in turn. In terms of each criterion, the following steps must be
performed:
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- Assessment: The educational
institution shall make the criterion-based assessment on the quality and
efficiency of its activities in comparison with its previously defined
objectives, specify its strengths, weaknesses and difficulties; give opinions
and explanations thereof. Certain aspects may be performed in a better way
compared to those performed by other educational institutions but are
considered as weaknesses in the self-assessment report because the educational
institution's objectives in such aspects have been not satisfied or
achievements in such aspects are unsuitable with its human resources.
- Action plan: The educational
institution must present the plan for maintaining and improving its strengths
and solutions for dealing with its weaknesses. This plan must be specific and
practical (solutions for dealing with the educational institution’s weaknesses,
period for fulfillment, human resources and supervision methods). The
educational institution’s determination to improve the quality in unfulfilled
fields must be specified in such plan. Readers shall find out the educational
institution's capacity for improving its educational quality through its action
plan.
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Form of the educational institution's
self-assessment is stated in Annex 6.
Part IV:
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Specify general conclusion on the self-assessment
and the educational institution's self-assessment results.
Draw up the summary table of self-assessment
results (as regulated in Annex 7).
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Part V:
ANNEXES
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- Relevant documents:
decisions on the establishment of the self-assessment panel and the panel
secretariat, etc. (Annex 1 and Annex 2); Self-assessment plan (Annex 3);
summary tables and statistical tables, etc.
- List of evidences used in
the self-assessment and the establishment of self-assessment report (Annex 9).
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a) After the self-assessment has been finished, the
panel submits the draft of the self-assessment report to the educational
institution's heads in order to:
- Announce the draft of the
self-assessment report inside the educational institution within 2 weeks
(showing the self-assessment report in the library and/or chamfer of fame or
sending to its units) to help its members (including officials, lecturers,
teachers, employees and learners) read and give suggestions;
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b) The complete self-assessment report must be
certified by affixing the signature and seal of the educational institution's
president, and retained together with all relevant documents:
- The copy of the
self-assessment report shall be stored in the library. Relevant individuals may
borrow and use it as regulated by the educational institution’s president. The
educational institution is encouraged to post the self-assessment report (pdf
format) on its website to announce self-assessment results in the public;
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c) The educational institution shall perform action
plans stated in the self-assessment report.
9. Reports
submitted to superior organization and the Ministry of Education and Training
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b) The educational institution shall send official
dispatches and the self-assessment report (electronically) to the Department of
Educational Testing and Accreditation via e-mail: [email protected].
To be specific:
b.1) The official dispatch informing the completion
of the self-assessment report (word and pdf format files). In which, it is
specific:
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- Period of self-assessment
performance;
- The self-assessment has
complied with regulated procedure and the self-assessment report has been
prepared as regulated by the Ministry of Education and Training;
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+ The quantity of criteria that are considered as
“fulfilled” (specify percentage of “fulfilled” criteria);
+ The quantity of criteria that are considered as
“not fulfilled” (list “not fulfilled” criteria, e.g., criterion 2.3, criterion
5.6, etc.);
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b.2) The self-assessment report (word and pdf
format files).
c) Names of document files (word and pdf format)
shall be specified as follows (e.g.: Hanoi National University of Education has
completed its self-assessment report in 2013);
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- Self-assessment report file:
“têntrườngkhôngdấu_bctdg_nămhoànthành” (“university’s name without diacritic_
self-assessment report_ year of completion”) (e.g. dhsphanoi_bctdg_2013.doc);
In case the self-assessment report is stored in
several files, file ordinal numbers shall be added in the phrase “bctdg” (e.g.
dhsphanoi_bctdg1_2013; dhsphanoi_bctdg2_2013, etc.);
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The self-assessment is an important job to perform
plans for improving the educational quality and apply for external assessment
and certification of educational institution. The Department of Educational
Testing and Accreditation requests educational institutions and relevant
individuals to determine the self-assessment significance and objectives and
implement this self-assessment job in a right way.
These guidelines
shall replace the guidance enclosed to the Official Dispatch No.
564/KTKDCLGD dated June 09, 2008 of the Department of Educational Testing and
Accreditation. During the execution of this document, difficulties or proposals
shall be reported to the Tertiary education and vocational education quality
accreditation office (“Phòng Kiểm Định chất lượng giáo dục Đại học và trung cấp
chuyên nghiệp”) of the Department of Educational Testing and Accreditation, at
30 Ta Quang Buu, Hai Ba Trung, Hanoi, telephone: 04.39747108; fax: 04.39747109;
email: [email protected]./.
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HEAD OF THE
DEPARTMENT
Ngo Kim Khoi
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ANNEXES
(Enclosed to the Official
Dispatch No. 462/KTKDCLGD-KDDH dated May 09, 2013 by the Department of
Educational Testing and Accreditation)
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NAME OF THE
SUPERIOR ORGANIZATION
THE EDUCATIONAL INSTITUTION………………
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SOCIALIST REPUBLIC
OF VIETNAM
Independence – Freedom – Happiness
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……….,
day………month………year 20........
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On the
establishment of the self-assessment panel
DIRECTOR/PRESIDENT
OF THE EDUCATIONAL INSTITUTION …………………
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- Pursuant to the Circular No.
62/2012/TT-BGDDT dated December 28, 2012 of Minister of Education and Training
on the stipulation of procedure and period of education quality accreditation
of universities, colleges and vocational schools;
- At the request of ………………….,
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Article 1. To establish the self-assessment
panel of the educational institution…………………, consisting of the individuals
whose names are stated in the attached list.
Article 2. The panel shall perform the
self-assessment of……………….according to quality assessment standards and
guidelines of the Ministry of Education and Training.
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LIST OF MEMBERS
OF THE SELF-ASSESSMENT PANEL
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No.
Full name
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Tasks
1
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The panel’s Chair
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3
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The panel’s secretary
4
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The panel’s member
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6
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The panel’s member
7
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The panel’s member
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9
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The panel’s member
10
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The panel’s member
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(This list
includes………members)
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Annex 2: List of
the secretariat members and functional groups
LIST OF THE SECRETARIAT
MEMBERS
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Full name
Title, position
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1
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Head of the
secretariat
2
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4
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LIST OF
FUNCTIONAL GROUPS
No.
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Title, position
Tasks
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……………..
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……………..
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Group 2
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……………..
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Group 3
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Annex 3:
Self-assessment plan
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SOCIALIST REPUBLIC
OF VIETNAM
Independence – Freedom – Happiness
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SELF-ASSESSMENT
PLAN
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Improve and enhance training quality, and apply for
the educational quality accreditation.
2. Self-assessment scope
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3. Self-assessment panel
3.1. Members of the self-assessment panel
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3.2: The secretariat of the self-assessment
panel and functional groups (according to the attached list)
3.3. Duty roster
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Criterion
Functional
group
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Notes
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4. Plan for resource
mobilization
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No.
Criterion
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Kinds of
resources that must be mobilized/supplied
Mobilization
period
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2
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5. Assessment instrument
Apply the set of standards in the quality
assessment of the educational institution…….. promulgated under the Decision
No. …. /2007/QD-BGDDT dated November 01, 2007 of the Minister of Education and
Training, amended under the Circular No. 37/2012/QD-BGDDT dated October 30,
2012 of the Minister of Education and Training and other guidelines.
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Determine external information that needs
collection, origin of provision, period for information collection and funding,
if any.
7. Plan for contracting
external specialists (if any)
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8. Schedule
Period for performing the self-assessment is about
6 months; the following schedule may be fit:
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Activities
1st – 2nd week
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• Make decision on the establishment of the
self-assessment panel;
• Organize the meeting of the self-assessment
panel to:
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- Discuss and assign specific tasks to each
member of the panel;
- Assign tasks for preparing the draft of the
self-assessment plan;
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• Prepare the draft of the self-assessment plan.
3rd – 4th week
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• Organize specialized seminars to disperse the
self-assessment plan to members of the self-assessment panel, key officials of
the educational institution, faculties, departments, divisions, etc.
(seminars may be organized by the educational institution’s officials who
have participated in the training course for the self-assessment or in
cooperation with external specialists);
• Complete the draft of the self-assessment plan.
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Announce the approved self-assessment plan and
define tasks of each member of the panel and functional groups.
6th – 12th week
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• Collect information and evidences;
• Digitalize collected information and evidences;
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• Analyze and explain about findings;
13th week
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• Determine problems arisen from collected
information and evidences;
• Determine demand for additional information;
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14th week
• Collect and process additional information
(when necessary)
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15th – 17th week
• Collect additional information (when
necessary);
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• Prepare the draft of the self-assessment
report;
• Verify information and evidences used in the
self-assessment report.
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• The self-assessment panel meets faculties, subjects,
departments, divisions, etc. to discuss the self-assessment report and get
ideas.
20th – 21st week
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• Announce the self-assessment report inside the
educational institution and get ideas.
22nd week
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23rd week
Announce the complete self-assessment report
(inside the educational institution)
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• Summarize ideas contributed to the
self-assessment procedure, forms and other parts of the guidance;
• Retain self-assessment report;
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Annex 4: Form of
primary and secondary cover pages of the self-assessment report
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The educational
institution’s logo (if any)
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(Apply for the
educational quality accreditation of the educational institution…….)
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Annex 5:
Criterion-based assessment form
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CRITERION-BASED
ASSESSMENT FORM
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Standard:
………...…………………………………….……………………………………
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……………………….……………………………………………………………
1. Describe and analyze the educational
institution’s activities regarding the criterion, compare such activities with
those of other educational institutions, its activities in previous years or
general regulations:
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…………………………………………………………………………………….
2. Strengths and factors that need
intensifying:
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3. Weaknesses and reasons thereof:
……………………..……………………………………………………………...
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………………………….…………………………………………………………
5. Self-assessment:
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Fulfilled
Not fulfilled
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* If the criterion is considered as “not
fulfilled", the percentage (%) of fulfilled requirements on the criterion
and reasons thereof are specified.
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Annex 6: Form of writings
of the educational institution's self-assessment
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Standard 1: ……. (Specify correct name of
standard as regulated in the set of assessment standards)
Introduction (brief summary): briefly
describe and carry out general analysis on the entire standard (general
description should be specified in this part and not mentioned again in the
analysis on criteria because there are overlapping points between criteria of a
standard)
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1. Description (describe
and analyze all contents included in relevant evidences to verify whether the
educational institution has fulfilled or not fulfilled requirements on this
criterion): .................................
2. Strengths (specify
the educational institution’s remarkable strengths for meeting requirements on
this criterion): ………………………………………………………
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3. Weaknesses (specify
the educational institution’s shortcomings for meeting requirements on this
criterion): ………………………………………………………
4. Action plan (to
improve the educational institution’s strengths and make solutions for dealing
with its weaknesses, required resources and period for completion):
…………………………….
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5. Self-assessment: The
criterion is considered as “fulfilled” or “not fulfilled”.
Criterion 2: ……. (Be similar to
the criterion 1)
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Standard n……………….. (Repeat steps of
assessment like those of standard 1)
(Carry out the assessment on 10 standards in
succession according to the aforesaid steps)
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Annex 7: Form of
summary table of assessment results
SUMMARY
TABLE OF SELF-ASSESSMENT RESULTS
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The educational
institution’s logo (if any)
Name of the educational institution:
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Date of completing the self-assessment:
Levels of assessment results: D: Fulfilled; C:
Not fulfilled; KDG: Not assessed
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1
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2
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1
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2
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4
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…
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Standard 3: ………..
1
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3
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…
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1
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2
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4
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5
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…
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Standard 5: ………..
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2
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3
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5
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…
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Standard 6: ………..
1
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3
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…
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Standard 7: ………..
1
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…
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Standard 8: ………..
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2
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3
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1
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2
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Standard 10: ………..
1
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…
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Conclusion:
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Annex 8: Form of
databases on the educational quality accreditation
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Period of report: up to (day/month/year)
I. The educational institution's general
information
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Name in Vietnamese language: ………………………………………….
Name in English language: ………………………………………….
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Name in Vietnamese language: ………………………………………….
Name in English language: ………………………………………….
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4. Superior
organization/managing ministry: ……………………………….
5. The educational
institution’s address:………………………………………………….
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6. Contact information:
Telephone:……………………. Fax:……………………….
E-mail ………………………………… Website ……………………………………….
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8. Time of organizing the first academic course:
………………………………………..
9. Time of organizing the graduation ceremony of
the first academic course: …………………………………
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Public □ Private □
Other type (specify) ………………………………………….
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11. Make general introduction
of the educational institution’s history and summarize its remarkable
achievements: briefly specify periods of development, total number of
faculties, disciplines, cooperation relation, and remarkable achievements
(including 1 page).
12. The educational
institution's organizational structure (draw the organizational chart).
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Units
(departments)
Full name
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Telephone
E-mail
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2. Deputy Directors/ Deputy Presidents (specify
all)
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3. The Communist Party and the Communist Youth Union
organizations, Trade Union, etc. (specify all)
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5. Centers/institutes (specify all)
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6. Faculties, groups (specify all)
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(Make this table
longer according to the educational institution's scale)
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The quantity of doctoral majors: ………………………..
The quantity of master’s majors: ………………………..
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The quantity of college-level majors: ………………………..
The quantity of vocational majors: ………………………..
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(The educational institution must establish
database on training disciplines and majors according to each training level to
provide information in section 14).
15. Modes of training (check
“x” mark in corresponding squares)
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Yes
No
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□
□
...
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□
□
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□
□
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□
□
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□
□
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16. Total number of training
faculties: …………………………………
(The quantity of faculties must be in
corresponding with that stated in section 13)
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17. Total up the quantity of
the educational institution’s officials, lecturers and employees (referred to
as officials):
No.
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Male
Female
...
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I
Full-time officials
...
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I.1
Tenured officials
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Officials on long-term contracts (above 1 year) and
indefinite-term contracts
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II.
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Officials on short-term contracts (under 1 year,
including visiting lecturers
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(The educational institution
should have database on its officials, including full-time officials and
officials on short-term contracts. The aforesaid information shall be extracted
from such database).
18. Compile statistic and
classify lecturers (including lecturers who have worked for 5 recent years):
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Level, academic
degree, title
The quantity of
lecturers
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Domestic visiting
lecturers
Foreign lecturers
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Lecturers on long-term
contracts who directly teach in class
Lecturers in
concurrent managerial officials
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(1)
...
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(3)
(4)
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(6)
(7)
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1
Professors, academicians
...
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Associate professors
...
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3
...
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4
Doctoral level
...
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Masters
...
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6
...
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7
College level
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Vocational level
...
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9
...
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Total
...
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Total full-time lecturers = Column (3) – column (7)
= …………………. persons
Percentage of full-time lecturers of total
full-time officials: ………………..
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Figures in table 19 shall be the results of
corresponding figures in table 18 multiplying with the conversion factor.
No.
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Conversion factor
Quantity of
lecturers
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Visiting lecturer
s
Foreign lecturers
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Tenured lecturers
who directly teach in class
Lecturers on long-term
contracts who directly teach in class
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(2)
(3)
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(5)
(6)
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(8)
(9)
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Conversion factor
...
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1.0
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0.3
0.2
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1
...
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Associate professors
...
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...
...
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3
Doctors of science
...
...
...
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...
...
...
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...
...
...
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4
...
...
...
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...
...
...
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...
...
...
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...
...
...
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Masters
...
...
...
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...
...
...
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...
...
...
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6
Bachelors
...
...
...
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...
...
...
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...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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Column 10 = column 3*(column 5 + column 6 + 0.3*
column 7 + 0.2* column 8 + 0.2* column 9)
19. Compile statistics and
classification on full-time lecturers according to their levels, gender and age
(persons):
...
...
...
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Level/ academic
degree
Quantity
...
...
...
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Gender-based classification
Age-based
classification (persons)
...
...
...
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Female
< 30
...
...
...
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41-50
51-60
...
...
...
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1
Professors, academicians
...
...
...
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...
...
...
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...
...
...
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...
...
...
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Associate professors
...
...
...
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...
...
...
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...
...
...
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3
...
...
...
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...
...
...
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...
...
...
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...
...
...
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4
Doctoral level
...
...
...
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...
...
...
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...
...
...
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...
...
...
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Masters
...
...
...
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...
...
...
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...
...
...
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6
...
...
...
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...
...
...
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...
...
...
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7
College level
...
...
...
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...
...
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...
...
...
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...
...
...
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Vocational level
...
...
...
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...
...
...
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...
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...
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9
...
...
...
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...
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...
...
...
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Total
...
...
...
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...
...
...
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...
...
...
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...
...
...
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No.
Frequency of use
...
...
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Foreign languages
Informatics
...
...
...
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Always use (above 80% of working period)
...
...
...
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2
Frequently use (above 60-80% of working period)
...
...
...
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3
...
...
...
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...
...
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Seldom use (above 20-40% of working period)
...
...
...
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5
Hardly or never use (above 0-20% of working
period)
...
...
...
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...
...
...
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...
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19.3 Percentage of full-time lecturers who possess doctoral
level or higher of total full-time officials of the educational institution:
………………..
19.4 Percentage of full-time lecturers who possess
master’s degree of total full-time officials of the educational institution:
………………..
...
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Learners include students, pupils, postgraduate
students and research students:
20. Total applicants for
enrolment into this educational institution, the quantity of matriculates and
the quantity of students in 5 recent years (full-time system):
...
...
...
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The quantity of
candidates
(persons)
The quantity of
matriculates
(persons)
...
...
...
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Actual quantity of
students
(persons)
Cut-off mark (out
of 30)
...
...
...
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The quantity of
international students (persons)
Bachelor level
...
...
...
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...
...
...
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...
...
...
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20...-20...
...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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20...-20...
...
...
...
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...
...
...
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...
...
...
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20...-20...
...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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College level
...
...
...
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...
...
...
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...
...
...
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20...-20...
...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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20...-20...
...
...
...
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...
...
...
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...
...
...
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20...-20...
...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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Vocational level
...
...
...
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...
...
...
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...
...
...
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20...-20...
...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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20...-20...
...
...
...
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...
...
...
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...
...
...
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20...-20...
...
...
...
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...
...
...
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...
...
...
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...
...
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...
...
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Other…..
...
...
...
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...
...
...
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...
...
...
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20...-20...
...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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20...-20...
...
...
...
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...
...
...
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...
...
...
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20...-20...
...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
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The quantity of full-time students: …………………………..
persons.
...
...
...
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Unit: person
Criteria
...
...
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20..-20..
20..-20..
...
...
...
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20..-20..
1. Research students
...
...
...
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...
...
...
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2. Postgraduate students
...
...
...
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...
...
...
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3. Undergraduate students
...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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In which:
...
...
...
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...
...
...
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Full-time
...
...
...
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...
...
...
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Part-time
...
...
...
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...
...
...
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5. Vocational students
In which:
...
...
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...
...
...
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Full-time
...
...
...
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...
...
...
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Part-time
...
...
...
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...
...
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6. Other…..
...
...
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...
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Total full-time students (unconverted):
………………………….. Total students converted: …………………………..
...
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22. The quantity of
international students in 5 recent years:
Unit: person
...
...
...
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Academic year
20...-20...
...
...
...
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20...-20...
20...-20...
...
...
...
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Quantity
...
...
...
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...
...
...
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Ratio (%) of international students to total
students converted
...
...
...
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...
...
...
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23. The quantity of students staying
in dormitory/total students who desire to board in the dormitory in 5 recent
years:
Criteria
...
...
...
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20...- 20...
20...- 20...
...
...
...
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20...- 20...
1. Total area of accommodation in dormitory (m2)
...
...
...
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...
...
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2. The quantity of students who have demand for
boarding in the dormitory (including students who have boarded and do not yet
board in the dormitory)
...
...
...
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...
...
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3. The quantity of students who have been
boarding in the dormitory
...
...
...
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...
...
...
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4. Ratio of accommodation area to student in the
dormitory (m2/person)
...
...
...
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...
...
...
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24. The quantity (person) and
percentage (%) of learners who participate in scientific research:
...
...
...
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Academic year
20...-20...
...
...
...
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20...-20...
20...-20...
...
...
...
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Quantity
(person)
...
...
...
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...
...
...
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Ratio (%) of
learners who participate in scientific research to total students converted
...
...
...
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...
...
...
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25. Statistics on graduates in
5 recent years:
Unit: person
...
...
...
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Year of graduation
20...- 20...
...
...
...
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20...- 20...
20...- 20...
...
...
...
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1. Research students who have successfully
defended their doctoral dissertations
...
...
...
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...
...
...
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2. Graduates from postgraduate courses
...
...
...
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...
...
...
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3. Graduates from undergraduate courses
In which:
...
...
...
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...
...
...
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Full-time
...
...
...
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...
...
...
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Part-time
...
...
...
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...
...
...
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4. College-level graduates
...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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In which:
...
...
...
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...
...
...
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Full-time
...
...
...
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...
...
...
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Part-time
...
...
...
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...
...
...
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6. Other…..
...
...
...
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...
...
...
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(Students who have fulfilled all requirements
leading to the graduation but are waiting for the official degrees granted
shall be included).
26. Graduation status of
full-time students:
...
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Year of graduation
20...-20...
...
...
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20...-20...
20...-20...
...
...
...
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1. The quantity of graduates (persons)
...
...
...
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...
...
...
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2. Ratio of graduates to total enrolled students
(%)
...
...
...
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...
...
...
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3. Graduates’ assessment on the educational
institution’s training quality:
A. The educational institution does not carry out
investigation into this matter → continue with section 4 herein
...
...
...
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B. The educational institution has carried out
the investigation into this matter → fill in the following lines
3.1 Percentage (%) of students who answered that
their learned knowledge and skills are necessary for their post-graduation
employment
...
...
...
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...
...
...
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3.2 Percentage (%) of students who answered that only
a part of their learned knowledge and skills are necessary for their
post-graduation employment
...
...
...
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...
...
...
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3.3 Percentage (%) of students who answered that
almost their learned knowledge and skills are not necessary for their post-graduation
employment
...
...
...
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...
...
...
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4. The quantity of students who are employed in
the first year after graduation:
...
...
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B. The educational institution has carried out
the investigation into this matter → fill in the following lines
...
...
...
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- Percentage (%) of graduates who are employed in
6 months upon graduation
- Percentage (%) of graduates who are employed in
one year upon graduation
...
...
...
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...
...
...
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4.2 Percentage (%) of graduates who have gained
the employment incommensurate with their fields of education
...
...
...
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...
...
...
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4.3 Average income per month of employed
graduates
...
...
...
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...
...
...
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5. Recruiters’ opinions about graduates who have
gained the employment commensurate with their field of education:
...
...
...
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B. The educational institution has carried out
the investigation into this matter → fill in the following lines
...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
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...
...
...
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- Graduates are students who
have fulfilled all required conditions leading the graduation, including those
who are not yet granted the graduation degrees.
- Employed graduates
include students who have got or created the employment.
...
...
...
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- Blank lines are
considered as the educational institution does not carry out the investigation
into concerned matters.
27. Graduation status of
full-time college-level students:
...
...
...
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Year of graduation
20...-20...
...
...
...
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20...-20...
20...-20...
...
...
...
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1. The quantity of graduates (persons)
...
...
...
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...
...
...
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2. Ratio of graduates to total enrolled students
(%)
...
...
...
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...
...
...
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3. Graduates’ assessment on the educational
institution’s training quality:
A. The educational institution does not carry out
investigation into this matter → continue with section 4 herein
...
...
...
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3.1 Percentage (%) of students who answered that
their learned knowledge and skills are necessary for their post-graduation
employment
...
...
...
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...
...
...
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3.2 Percentage (%) of students who answered that
only a part of their learned a part of knowledge and skills are necessary for
their post-graduation employment
...
...
...
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...
...
...
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3.3 Percentage (%) of students who answered that
almost their learned knowledge and skills are not necessary for their
post-graduation employment
...
...
...
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...
...
...
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4. The quantity of students who are employed in
the first year after graduation:
...
...
...
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A. The educational institution does not carry out
investigation into this matter → continue with section 5 herein
B. The educational institution has carried out
the investigation into this matter → fill in the following lines
...
...
...
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- Percentage (%) of graduates who are employed in
6 months upon graduation
- Percentage (%) of graduates who are employed in
one year upon graduation
...
...
...
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...
...
...
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4.2 Percentage (%) of graduates who have gained
the employment incommensurate with their fields of education
...
...
...
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...
...
...
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4.3 Average income per month of employed
graduates
...
...
...
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...
...
...
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5. Recruiters’ opinions about graduates who have
gained the employment commensurate with their field of education:
...
...
...
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B. The educational institution has carried out
the investigation into this matter → fill in the following lines
...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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...
...
...
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V. Scientific research and technological
transfer
28. The quantity of the
educational institution's science and technology projects audited in 5 recent
years:
...
...
...
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Type of projects
Coefficient **
...
...
...
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20..-
20...
...
...
...
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20...
20..-
...
...
...
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20..-
20...
...
...
...
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20...
Total
...
...
...
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(1)
(2)
...
...
...
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(4)
(5)
...
...
...
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(7)
(8)
...
...
...
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1
National-level projects
...
...
...
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...
...
...
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...
...
...
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2
Ministerial-level projects*
...
...
...
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...
...
...
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...
...
...
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3
School-level projects
...
...
...
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...
...
...
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...
...
...
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4
Total
...
...
...
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...
...
...
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...
...
...
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Method of calculation: Column 9 = column 3. (column
4 + column 5 + column 6 + column 7 + column 8)
* Include Ministerial-level projects or equivalent
and national-level sub-projects
...
...
...
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Total projects converted: ………………………………………….
Ratio of science and technology projects
(converted) to full-time officials: ………………………
...
...
...
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No.
Year
...
...
...
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Ratio of revenue
accrued from scientific research and technological transfer to total costs of
input factors (%)
Ratio of revenue
accrued from scientific research and technological transfer to full-time
officials (VND million/ person)
...
...
...
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20...
...
...
...
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2
...
...
...
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...
...
...
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3
20...
...
...
...
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...
...
...
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20...
...
...
...
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5
...
...
...
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...
...
...
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30. The quantity of the educational
institution's full-time officials who have participated in the execution of
science projects in 5 recent years:
Quantity of
projects
...
...
...
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Notes
National-level
projects
...
...
...
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School-level
projects
...
...
...
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...
...
...
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From 4 to 6 projects
...
...
...
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...
...
...
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Above 6 projects
...
...
...
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...
...
...
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...
...
...
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* Include Ministerial-level projects or equivalent and
national-level sub-projects
...
...
...
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No.
Type of books
...
...
...
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Quantity
20...
...
...
...
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20...
20...
...
...
...
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Total (converted)
1
...
...
...
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2.0
...
...
...
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...
...
...
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2
...
...
...
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1.5
...
...
...
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...
...
...
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3
...
...
...
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1.0
...
...
...
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...
...
...
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4
...
...
...
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0.5
...
...
...
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...
...
...
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5
...
...
...
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...
...
...
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...
...
...
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**Conversion factor: According to the national
council for professorship’s method for calculating project score (adjusted).
...
...
...
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Ratio of published books (converted) to full-time
officials: ………………………
32. The quantity of the
educational institution's full-time officials who have participated in book
writing in 5 recent years:
...
...
...
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The quantity of
book writing participants
Specialized
reference books
...
...
...
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Reference books
Instruction books
...
...
...
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...
...
...
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From 4 to 6 books
...
...
...
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...
...
...
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Above 6 books
...
...
...
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...
...
...
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...
...
...
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33. The quantity of full-time
officials’ articles appeared in journals in 5 recent years:
...
...
...
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Type of journals
Coefficient **
...
...
...
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20...
20...
...
...
...
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20...
20...
...
...
...
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1
International academic journals
...
...
...
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...
...
...
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...
...
...
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2
Domestic academic journals
...
...
...
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...
...
...
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...
...
...
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3
School-level journal/magazine
...
...
...
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...
...
...
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...
...
...
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4
Total
...
...
...
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...
...
...
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...
...
...
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**Conversion factor: According to the national
council for professorship’s method for calculating project score (adjusted).
Total published articles (converted):
………………………………….
...
...
...
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34. The quantity of the
educational institution's full-time officials who have participated in writing
of articles in 5 recent years:
The quantity of
officials whose articles are published in journals
...
...
...
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International
academic journals
Domestic academic
journals
...
...
...
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From 1 to 5 articles
...
...
...
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From 6 to 10 articles
...
...
...
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...
...
...
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...
...
...
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Above 15 articles
...
...
...
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Total participants
...
...
...
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...
...
...
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No.
Classification of
seminars
...
...
...
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Quantity
20...
...
...
...
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20...
20...
...
...
...
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Total (converted)
1
...
...
...
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1.0
...
...
...
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...
...
...
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2
...
...
...
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0.5
...
...
...
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...
...
...
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3
...
...
...
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0.25
...
...
...
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...
...
...
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4
...
...
...
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...
...
...
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...
...
...
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(The quantity of domestic seminars shall exclude
school-level seminars)
...
...
...
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Total reports (converted): ………………………………….
Ratio of reports (converted) to full-time
officials: ………………………………….
...
...
...
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The quantity of
full-time officials whose scientific reports have been announced in conference
or seminars
Level of seminar
...
...
...
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Domestic seminar
School-level
seminar
...
...
...
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...
...
...
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From 6 to 10 reports
...
...
...
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From 11 to 15 reports
...
...
...
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...
...
...
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...
...
...
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Total participants
...
...
...
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(The quantity of domestic seminars shall exclude
school-level seminars)
...
...
...
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Academic year
The quantity of
patents granted
(specify issuing authority, issued date and awardees)
...
...
...
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20...-20...
...
...
...
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20...-20...
...
...
...
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20...-20...
...
...
...
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38. Scientific research by
students
38.1 The quantity of the educational institution's students
who have participated in the execution of science projects in 5 recent years:
...
...
...
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The quantity of
participants
Notes
...
...
...
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Ministerial-level
projects*
School-level
projects
...
...
...
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From 1 to 3 projects
...
...
...
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...
...
...
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...
...
...
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Above 6 projects
...
...
...
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...
...
...
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Total participants
...
...
...
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...
...
...
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38.2 Students’ achievements in scientific research:
(Statistics on scientific research awards,
innovation awards, articles and projects announced)
...
...
...
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Achievements in
scientific research
Quantity
...
...
...
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20...-20...
20...-20...
...
...
...
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20...-20...
1
...
...
...
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...
...
...
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...
...
...
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The quantity of articles and projects announced
...
...
...
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...
...
...
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VI. Facilities, library, finance
39. The educational institution’s
total land area (m2): …………………..
...
...
...
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- Offices: ………… Area of study:
…………………… Entertainment area: ……………..
41. Area of classroom (m2):
…………………..
...
...
...
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- Ratio of classroom
area to full-time student: ……………..
42. Total books in library:
……………. books
...
...
...
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43. Total computers:
- For office’s use: …………………….
...
...
...
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Ratio of computers for students’ use to full-time
students: …………………….
44. Total funds from the
educational institution's incomes in 5 recent years:
...
...
...
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- Year 20….: ………………….
- Year 20….: ………………….
...
...
...
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- Year 20….: ………………….
- Year 20….: ………………….
...
...
...
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- Year 20…-20….: ………………….
- Year 20….- 20…: ………………….
...
...
...
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- Year 20….- 20…: ………………….
- Year 20….- 20…: ………………….
...
...
...
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Based on the aforesaid survey, total certain
important indexes as follows:
1. Lecturers (annual
figures at end of the self-assessment):
...
...
...
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Ratio of full-time lecturers to total full-time
officials (%): ………………..
Ratio of full-time lecturers who possess doctorial
degrees or higher to total full-time officials of the educational institution
(%): ………………..
...
...
...
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2. Students:
Total full-time students (persons): ………
...
...
...
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Student-to-lecturer ratio (converted): ………………………..
Ratio of graduates to total enrolled students (%):
………
...
...
...
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Percentage of students who answered that their
learned knowledge and skills are necessary for their post-graduation employment
(%):
Percentage of students who answered that only a
part of their learned knowledge and skills are necessary for their
post-graduation employment (%): ………………….
...
...
...
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Percentage of graduates who have gained the
employment commensurate with their fields of education (%):........
Percentage of graduates who have gained the
employment incommensurate with their fields of education (%):........
...
...
...
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5. Recruiters’ opinions about
graduates who have gained the employment commensurate with their field of
education:
Percentage of graduates who can meet job
requirements and work immediately (%):...
...
...
...
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6. Scientific research and
technological transfer:
Ratio of science and technology projects
(converted) to full-time officials: ………………………
...
...
...
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Ratio of published books (converted) to full-time
officials: ………………………
Ratio of published articles (converted) to
full-time officials: ………………………………….
...
...
...
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7. Facilities (annual
figures at end of the self-assessment):
Ratio of computers for students’ use to total
full-time students: …………………….
...
...
...
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Ratio of the dormitory area to full-time students:
……………..
(Note: Re-check
to ensure that there is not item omitted).
...
...
...
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Annex 9: List of
evidences
Evidence code is signed by a chain of at least 8
character; including 1 letter, three dots and 4 numbers, according to following
formula: Hn.a.b.c. In which:
...
...
...
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- n: ordinal number of the
evidence box (valued from the first to the final one);
- a: ordinal number of
concerned standard (valued from 1 to 10);
...
...
...
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- c: ordinal number of
criterion-based evidence (valued from the first to the final one).
Examples:
...
...
...
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H3.3.2.15: refers to the 15th evidence
of the criterion 2 of the standard 3, put into the 3rd box.
H8.9.2.4: refers to the 4th evidence of the
criterion 2 of the standard 9, put into the 8th box.
...
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LIST OF EVIDENCES
Evidence code
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Number and date
of issuance
Issuing place
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Please sign up or sign in to your Pro Membership to see English documents.