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MINISTRY OF
FINANCE
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SOCIALIST
REPUBLIC OF VIETNAM
Independence – Freedom - Happiness
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No.
194/2012/TT-BTC
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Hanoi, November
15, 2012
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CIRCULAR
PROVIDING GUIDANCE
ON MAXIMUM EXPENDITURES ON THE CREATION OF ELECTRONIC INFORMATION TO MAINTAIN
OPERATIONS OF AUTHORITIES AND UNITS FUNDED BY THE STATE BUDGET
Pursuant to the Government’s Decree
No.60/2003/ND-CP dated June 6, 2003 providing detailed guidance on the
implementation of Law on state budget;
Pursuant to the Government’s Decree
No.64/2007/NĐ-CP dated on April 10, 2007 on application of information
technology in regulatory agencies’ operations;
Pursuant to the Government’s Decree
No.118/2008/NĐ-CP dated November 27, 2008 on functions, tasks, power and
organizational structure of the Ministry of Finance;
According to the suggestion of Director General
of Department of Finance, Administration and Profession;
Minister of Finance promulgates the Circular on
expenditures, maximum expenditures on creation, conversion of electronic
information and digitization of information on the Internet serving operations
of authorities and units funded by the state budget.
Article 1. Regulated entities
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Creation of electronic information means creation
of electronic databases used for information provision on the Internet and
serving administration, management and professional operations of authorities
and units.
Article 2. Scope
1. Maximum expenditures prescribed in this Circular
are applied to the calculation of expenditures on employment of individuals and
organizations (except for officials working for authorities, units and their
affiliated organizations) that create electronic information on the Internet.
2. Officials and public employees that work
overtime to create electronic information may be paid overtime pay according to
regulations of Joint Circular No. 08/2005/TTLT-BNV-BTC of Ministry of Finance
and Ministry of Home Affairs dated on January 05, 2005 providing guidance on
payment for night work, overtime work to officials and public employees.
In the cases where an authority or a unit cannot
outsource people to create electronic information because of requirements for
information security or employees’ special professions, the Head of this
authority or unit selects the form of overtime payment in accordance with
regulations of above-mentioned the Joint Circular or decides a specific maximum
expenditure on overtime pay applied to officials but not exceed 50% of the
maximum expenditure applied to outsourcing employees working corresponding
works and is responsible for his/her decision based on his/her missions,
simultaneously does not affect to professional works and ensures requirements
for information security during the process of creation of electronic
information.
Article 3. Expenditures on creation of
electronic information
1. Expenditures on data entry.
2. Expenditures on creation of hypertext pages.
3. Expenditures on creation of electronic
information based on available data.
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Article 4. Maximum expenditures
1. With regard to data entry:
a) Entry of structured data:
Structured data means date that data that has been
organized into a formatted repository that do not or hardly change from time to
time.
Maximum expenditures on entry of structured data
vary according to quantity of characters in a data field. To be specific:
- With regard to data fields having not more than
15 characters in a data field, the maximum expenditure is VND 300 per field.
- With regard to data fields having more than 15
characters but not more than 50 characters in a data field, the maximum
expenditure is VND 375 per field.
- With regard to data fields having more than 50
characters in a data field, the maximum expenditure is VND 450 per field.
Note: abovementioned expenditures consist of
information edition; 01 page contains 46 lines multiplied by 70 characters per
line.
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Unstructured data refers to data that either does
not have a pre-defined data model or is not organized in a pre-defined manner
such as: videos, images, sounds, etc…
Maximum expenditures on entry of unstructured data
vary according to data pages. To be specific:
- With regard to a data page that only consists of
letters and numbers, the maximum expenditure is VND 9,500 per page.
- With regard to a data page having tables, the
maximum expenditure is VND 11,700 per page.
- With regard to a special data page having math
formulas or special characters, the maximum expenditure is VND 14,000 per page.
Note: Above mentioned expenditures include the
information edition.
2. With regard to creation of hypertext pages
(a.k.a web pages):
A hypertext page is a data form that is written in
the hypertext markup language (HTML) and aim to create links to information
sources on the Internet.
Maximum expenditures on creation of hypertext pages
vary according to each type of hypertext and specified as follows:
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b) A complex hypertext page contains text
that uses advanced functions of HTML, has an interface that is friendly,
aesthetic and easy to use and enable users to search and use information
in the most effective way. The maximum expenditure is VND 42,000 per A4 page of
text converted into hypertext (identified according to the complication of
aesthetic structures, quantity of images, use of advanced technologies and
complicated links).
c) Maximum expenditures prescribed in Points a and
b of this Clause exclude expenditures on structure and interface design of the
entire page.
3. With regard to creation of electronic
information using a foreign language or an ethnic language, maximum expenditures
may increase by 10% -30% (except for expenditures on structure and interface
design of the entire page).
4. With regard to jobs related to creation of
electronic information using existing electronic information, the maximum
expenditure is 15% of expenditure on the first creation of electronic
information in accordance with regulations of this Circular.
5. Information conversion:
If peripherals are used for scanning and converting
physical documents into electronic documents and special software is used for
converting uneditable documents into editable documents, the maximum
expenditure is 30% of which on entry of unstructured data prescribed in Point b
Clause 1 of this Article.
6. Information digitization:
If peripherals are used for digitizing images and
store them in a file which can be used with text or hypertext, the maximum
expenditure is 30% of which on creation of hypertext pages prescribed in Clause
5 of this Article.
7. The Head of a unit shall decide specific
expenditures according to its budget, actual requirements and maximum
expenditures prescribed in this Circular. According to abovementioned decision
on specific maximum expenditures and workloads, the head of a unit may impose
fixed expenditures on each workload. The fixed expenditures imposed by the head
shall be disclosed in the unit and defined in regulations of internal
expenditures of this unit.
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1. The expenditures specified in this Circular
shall be covered by budgets of authorities and units assigned by the competent
authority. Management of expenditures shall comply with applicable regulations
of Law on the state budget and its guiding documents.
2. Payment under contracts between authorities and
service providers shall comply with regulations on invoices and records and
regulations of law on bidding, purchase of assets, goods and services.
3. Overtime pays for officials and public
employees shall be paid according to regulations of Joint Circular No.
08/2005/TTLT-BNV-BTC of Ministry of Finance and Ministry of Home Affairs dated
on January 05, 2005 providing guidance on payment for night work, overtime work
to officials and public employees.
Article 6. Implementation
1. This Circular takes effects from January 01, 2013
and replaces the Circular No. 137/2007/TT-BTC of Ministry of Finance dated
November 28/2007 providing guidance on maximum expenditures on creation of
electronic information.
2. Any problem that arises during the
implementation of this Circular shall be reports to Ministry of Finance.
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P.P MINISTER
DEPUTY MINISTER
Nguyen Thi Minh