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VIETNAM SECURITIES DEPOSITORY AND CLEARING CORPORATION
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SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom – Happiness
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No. 41/QD-HDTV

Hanoi, April 29, 2025

 

DECISION

ON THE PROMULGATION OF THE REGULATION ON THE OPERATION OF CREATION/REDEMPTION, REGISTRATION, DEPOSIT, CLEARING, AND EXERCISE OF RIGHTS FOR EXCHANGE-TRADED FUND (ETF) CERTIFICATES AT THE VIETNAM SECURITIES DEPOSITORY AND CLEARING CORPORATION

THE BOARD OF MEMBERS
OF VIETNAM SECURITIES DEPOSITORY AND CLEARING CORPORATION

Pursuant to the Law on Securities dated November 26, 2019;

Pursuant to the Law on amendments the Law on Securities, the Law on Accounting, the Law on Independent Audit, the Law on State Budget, the Law on Management and Use of Public Property, the Law on Tax Administration, the Law on Personal Income Tax, the Law on National Reserve, and the Law on Handling of Administrative Violations dated November 29, 2024;

Pursuant to Decree No. 155/2020/ND-CP dated December 31, 2020, of the Government detailing the implementation of certain articles of the Law on Securities;

Pursuant to Circular No. 98/2020/TT-BTC dated November 16, 2020 of the Minister of Finance on guidelines for the operation and management of securities investment funds;

Pursuant to Decision No. 26/2022/QD-TTg dated December 16, 2022, of the Prime Minister on the establishment, organization, and operation of the Vietnam Securities Depository and Clearing Corporation;

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Pursuant to Official Dispatch No. 1388/UBCK-PTTT dated April 28, 2025, of the State Securities Commission on the approval of the business regulations of the Vietnam Securities Depository and Clearing Corporation;

Pursuant to Resolution No. 103/2025/NQ-HDTV dated April 29, 2025 of the Board of Members of the Vietnam Securities Depository and Clearing Corporation on the approval of the promulgation of business regulations at the Vietnam Securities Depository and Clearing Corporation;

At the proposal of the General Director of the Vietnam Securities Depository and Clearing Corporation.

HEREBY DECIDES:

Article 1. This Decision hereby promulgates the "Regulation on the Operation of creation/redemption, registration, deposit, clearing, and exercise of rights for exchange-traded fund (ETF) certificates at the Vietnam Securities Depository and Clearing Corporation".

Article 2. This Decision shall take effect from the date the information technology system of the "Design, Solutions, Supply, Installation, and Transfer of Information Technology System - Ho Chi Minh City Stock Exchange" package officially comes into operation, replacing Decision No. 24/QD-HDTV dated August 10, 2023 of the Board of Members of the Vietnam Securities Depository and Clearing Corporation on the promulgation of the Regulation on the operation of creation/redemption, registration, deposit, clearing, and exercise of rights for ETF certificates.

Article 3. The General Director, Branch Directors, Head of the Administrative Management Department, Head of the Fund Services and Covered Warrant Management Department, Chief of the Office of the Board of Members, and Heads of other departments of the Vietnam Securities Depository and Clearing Corporation, along with relevant organizations and individuals, shall implement this Decision./.

 

 

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REGULATION

ON THE OPERATION OF CREATION/REDEMPTION, REGISTRATION, DEPOSIT, CLEARING, AND EXERCISE OF RIGHTS FOR EXCHANGE-TRADED FUND (ETF) CERTIFICATES AT THE VIETNAM SECURITIES DEPOSITORY AND CLEARING CORPORATION
(Enclosed with Decision No. 41/QD-HDTV dated April 29, 2025 of the board of members of the Vietnam Securities Depository and Clearing Corporation)

Chapter I

GENERAL PROVISIONS

Article 1. Scope

This Regulation provides guidelines on the methods, processes, and procedures for the operation of freezing component securities portfolios for the establishment of exchange-traded funds (hereinafter referred to as "ETFs"), registration, deposit, clearing, exercise of rights, and creation/redemption of ETF certificates by related parties at the Vietnam Securities Depository and Clearing Corporation (hereinafter referred to as "VSDC").

Article 2. Interpretation of terms

1. Authorized participant (AP) is a securities company with brokerage and proprietary trading operations, or a custodian bank that has signed an ETF creation agreement with a fund management company (FMC).

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3. ETF distribution agents are securities companies licensed for securities brokerage services, holding a valid certificate of registration for the distribution of fund certificates, and having entered into ETF distribution agreements with fund management companies.

4. Component securities are the component securities included in the reference index of an ETF, excluding derivatives.

5. Creation/redemption transaction is the process of exchanging component securities for ETF certificates and vice versa, conducted between the ETF and investors.

6. Creation/redemption orders include buy and sell orders for ETF certificates placed by investors:

a) Creation order is an order to exchange component securities for ETF certificates, where the investor requests the ETF to accept the component securities portfolio and issue ETF certificates;

b) Redemption order is an order to exchange ETF certificates for component securities, where the investor requests the ETF to accept ETF certificates and return the component securities portfolio.

7. Capital contribution registration period is the period specified by the FMC during which investors submit capital contribution requests, including the number of ETF certificates they wish to purchase for the initial creation.

8. Capital contribution period is the period specified by the FMC during which the FMC or AP submits the dossier requesting the freezing of the component securities portfolio for ETF creation and deposits cash (in case of cash contribution) into the ETF's frozen account at the custodian bank.

9. Exchange transaction date (T) is the date on which the FMC, on behalf of the ETF, receives creation and redemption orders from APs and investors according to the ETF's trading mechanism.

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11. Valid copy is a copy issued from the original register or a certified true copy from the original by a competent authority in accordance with legal regulations.

12. Digital signature is a form of electronic signature as defined by electronic transaction laws, used by authorized representatives of VSDC, FMCs, custodian banks, and APs to authenticate data they send.

13. Business message (MT message, FileAct) is a structured data file containing business transaction information, formatted according to ISO 15022, exchanged directly between the business systems of APs, depository members, and the ETF system, authenticated by digital signatures from authorized representatives of VSDC, APs, or depository members, and considered electronic documents. The detailed specifications for business messages are provided in the guidelines for connecting to the VSDC online communication portal.

14. Electronic documents are electronic records related to business operations at VSDC that are created, sent, received, and stored using electronic means in accordance with electronic transaction laws in financial operations, through electronic communication portals, online communication portals, or global networks via the VSDC's electronic information platform, authenticated by digital signatures from authorized representatives of VSDC, FMCs, APs, or custodian banks.

15. Electronic communication portal

a) The electronic communication portal for FMCs is an application environment that allows FMCs and VSDC to exchange business operation information in the form of electronic dossiers, documents, reports, and electronic transactions through the global network (internet) via an interface on the electronic information platform.

b) The electronic communication portal for APs is an application environment that allows APs and VSDC to exchange business operation information in the form of electronic dossiers, documents, reports, and electronic transactions indirectly through workstations located at the headquarters or branches of the APs where VSDC software has been installed.

16. The online communication portal is an application environment that allows APs and VSDC to exchange business operation information in the form of MT messages, direct confirmation messages between the business systems of APs and the systems of VSDC.

17. The securities holder number is the identification number of valid documents issued by competent authorities in Vietnam or abroad to organizations or individuals holding securities, which is recorded by VSDC for the purpose of identifying, tracking, and managing securities holder information in the VSDC registration system, specifically as follows:

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b) For domestic organizations and household businesses: establishment decision number, enterprise registration certificate, household business registration certificate, or equivalent documents;

c) For organizations that are depository members of VSDC: the depository member certificate number issued by VSDC.

d) For foreign organizations and individuals: trading code.

18. Date of issuance of securities holder number means the issuance date of valid identification documents specified in Clause 17 of this Article.

19. The type of securities holder includes domestic individual, foreign individual, domestic organization, and foreign organization.

20. The securities identification (SID) is a 15-character identification number automatically generated by the system for securities holders and investors, based on the securities holders number, the date of issuance of the securities holders number, and the type of securities holder.

21. The ETF system is a software application managed by VSDC, used for freezing the component securities portfolios for ETF capital contributions, registering, and processing the creation and redemption of ETF certificates.

22. Valid dossier means a set of documents that are complete and properly prepared in accordance with the laws and this Regulation.

Article 3. General provisions

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2. VSDC shall review the validity of dossiers and documents based on the information provided and shall not be held responsible for any violations committed by FMCs and related organizations that occur before or after the submission of dossiers and documents to VSDC.

3. During the dossier and document processing, if the dossier or document contains information that requires verification, clarification, or instructions from the regulatory authority before execution, the time taken by VSDC to verify, clarify, or report to the regulatory authority for guidance shall not be counted toward the dossier and document processing timeframe stipulated in this Regulation. VSDC shall be responsible for notifying the submitting organizations or individuals to coordinate in the resolution of such matters.

4. Dossiers and documents submitted to VSDC can be submitted directly, via postal service, through the electronic communication portal, online communication portal of VSDC, or by sending digitally signed documents to the email address [email protected] from the registered email address with VSDC, as specified for each business operation in Chapters II, III, and IV of this Regulation. Business operations that apply the submission and receipt of dossiers through the electronic communication portal shall be conducted in accordance with the service provision agreement between VSDC and the FMC.

5. If necessary, VSDC, FMCs, APs, and related organizations may convert electronic documents into paper documents in accordance with the electronic transaction laws in financial operations and related regulatory guidelines.

Electronic documents converted into paper documents by VSDC shall be stamped with the following mark:

VIETNAM SECURITIES DEPOSITORY AND CLEARING CORPORATION

 

DOCUMENT CONVERTED FROM ELECTRONIC DOCUMENT

 

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Full name:

Signature:

Conversion date and time:

6. The date on which VSDC receives dossiers from FMCs, APs, and related organizations under this Regulation is specifically defined as follows:

a) The date of signature in the dispatch log of VSDC in the case of direct submission;

b) The date of receipt stamped on the incoming correspondence of VSDC in the case of dossiers sent by post.

c) The date on which the ETF system receives electronic documents from FMCs, APs, and related organizations;

d) The date on which VSDC receives digitally signed dossiers and documents from the email address registered by FMCs, APs, and related organizations with VSDC.

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a) For APs connected to the online communication portal: APs send business messages to the ETF system;

b) For APs not connected to the online communication portal: APs enter transactions through the ETF system interface. Based on the information entered by the AP, the ETF system automatically generates corresponding business messages for processing, similar to the method used for direct business message transmission.

Chapter II

FREEZING COMPONENT SECURITIES FOR ETF CAPITAL CONTRIBUTION

Article 4. Principles for freezing component securities

1. APs and distribution agents must submit dossiers requesting the freezing of component securities for capital contribution on behalf of investors to VSDC within the capital contribution period specified by the FMC.

2. APs and distribution agents are responsible for verifying the dossiers submitted by investors for capital contribution to ensure they contain all required information as specified by VSDC. APs and Distribution agents must ensure that the information declared in the capital contribution registration dossiers is complete and accurate, in accordance with the investor's instructions and legal regulations.

3. VSDC will only freeze component securities for ETF capital contribution in the investor's trading securities account upon receipt of a written request from the AP on behalf of the investor, provided that the quantity of component securities in the investor's trading account is sufficient to cover the number of ETF certificates registered for capital contribution, and that the freezing request matches the component securities portfolio provided by the FMC.

4. Component securities used for capital contribution are frozen and recorded in the investor's pending settlement securities account at VSDC, and simultaneously frozen in the investor's account at the depository member.

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1. No later than 5 business days before the start of the capital contribution registration period, the FMC must send VSDC the necessary documents to announce the information on the initial public offering of ETF certificates, so that VSDC can update this information in the ETF system.

a) Written notification of the initial public offering (IPO) of ETF certificates (Form 02/ETF), accompanied by a valid copy of the ETF public offering registration certificate issued by the SSC;

b) Written request from the custodian bank to VSDC to register the ETF's securities depository account in the ETF system (Form 03/ETF), including a commitment to use this account solely for capital contribution transactions and other ETF operations in the event of a successful offering.

2. Within 3 business days from the end of the capital contribution registration period, the FMC must prepare and submit to VSDC:

a) The list of investors who registered for capital contribution to the ETF (Form 04/ETF);

b) Notification of the component securities portfolio, the ratio, and quantity of component securities contributed as capital (Form 05/ETF).

3. Within 1 business day from the end of the capital contribution period, APs and Distribution agents must prepare and submit to VSDC a written request for freezing and transfer of ownership of the component securities contributed as capital (Form 06/ETF).

4. On the second business day from the end of the capital contribution period, based on the written request for freezing and transfer of ownership of component securities for capital contribution, VSDC shall verify and freeze the component securities in the accounts of contributing investors and send the Confirmation of Freezing to the APs and depository members where the contributing investors have their securities accounts (Form 07/ETF).

5. Within 1 business day from the date VSDC completes the freezing, VSDC shall send the following lists to the FMC:

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b) Confirmation of the component securities portfolios of contributing investors (Form 08B/ETF);

c) List of investors with sufficient component securities for capital contribution, who will receive ETF certificates upon allocation (Form 09/ETF);

d) List of investors who will transfer ownership of frozen component securities for capital contribution to the ETF (Form 10/ETF);

dd) List of investors with insufficient component securities for capital contribution (Form 11/ETF).

6. Within 1 business day from the date the FMC receives the documents specified in Clause 5 of this Article, the FMC shall send VSDC a written confirmation of the freezing of component securities, confirming that the quantity of ETF certificates registered for capital contribution matches the list of contributing investors and the handling of cases with insufficient component securities (Form 12A/ETF) (if applicable).

7. In case the FMC requests an extension of the ETF certificate distribution period:

a) If the FMC requests an extension within the 90-day distribution period from the effective date of the ETF public offering registration certificate, the FMC must send a notice of the distribution period adjustment (Form 12B/ETF) to VSDC at least 2 business days before the effective date of the extension.

b) If the FMC requests an extension beyond the 90-day distribution period from the effective date of the ETF public offering registration certificate, the FMC must send a notice of the distribution period adjustment (Form 12C/ETF) to VSDC, accompanied by a valid copy of the extension approval document from the SSC, within 3 business days from the date the extension was granted.

Article 6. Procedures for freezing component securities when VSDC acts as the transfer agent for the ETF

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2. No later than 5 days before the first day of the capital contribution registration period, the FMC shall send the documents notifying information on the initial public offering of ETF certificates, so that VSDC can update this information in the ETF system.

a) Written notification of the initial public offering (IPO) of ETF certificates (Form 02/ETF), accompanied by a valid copy of the ETF public offering registration certificate issued by the SSC;

b) Written request from the custodian bank to VSDC to register the ETF's securities depository account in the ETF system (Form 03/ETF), including a commitment to use this account solely for capital contribution transactions and other ETF operations in the event of a successful offering.

c) Notification of the component securities portfolio, ratio, and quantity of component securities for capital contribution (Form 05/ETF);

d) Two (2) CSV data files via email, including:

- Notification of the component securities portfolio (Form 13A/ETF);

- Notification of component securities in the portfolio that are to be substituted by cash for creation/redemption transactions (Form 13B/ETF).

3. On the first business day of the capital contribution registration period, the ETF system shall send MT502 and MT509 business messages to the APs to notify the start of order acceptance.

4. During the capital contribution registration period, from 8:00 to 17:00 on business days:

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b) For investors without securities depository accounts at APs: APs shall send the following documents to VSDC via email for manual input into the ETF system:

- List of contributing investors with digitally signed enterprise certificates (Form 14/ETF);

- Written requests for cancellation or amendment of transactions for digitally signed investors (Form 15/ETF).

5. On the final business day of the capital contribution registration period:

a) Before 15:00, APs shall send capital contribution registration business messages to investors;

b) At 15:00, the ETF system shall close the order acceptance period.

6. On the first business day of the capital contribution period:

a) By 9:00 a.m., the FMC shall send VSDC the digitally signed Notification of the component securities portfolio, ratio, and quantity of component securities for capital contribution (Form 05/ETF) and two (2) CSV data files via email, including: Notification of the component securities portfolio (Form 13A/ETF); Notification of component securities in the portfolio to be substituted by cash for creation/redemption transactions (Form 13B/ETF).

b) By 9:00 a.m., VSDC shall send the FMC a digitally signed file containing the List of investors registered for ETF capital contribution via email.

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 - For investors with securities depository accounts at the AP: the AP shall send MT502 and MT998 business messages to the ETF system to adjust the number of ETF certificates.

 - For investors without securities depository accounts at the AP: the AP shall send the Notification of adjustment to the number of capital contribution units for digitally signed investors (Form 16/ETF) via email to VSDC for manual input into the ETF system.

d) At 5:00 p.m., the ETF system shall send MT509 business messages to the APs to notify the end of capital contribution registration adjustment.

7. On the first business day following the end of the capital contribution period:

a) The custodian bank shall send VSDC a digitally signed file containing the List of investors who have deposited funds into the ETF account (Form 17/ETF) via email.

b) The AP shall send VSDC a written request for the freezing and transfer of ownership of component securities for capital contribution (Form 06/ETF).

8. By 3:00 p.m. on the second business day following the end of the capital contribution period, VSDC shall proceed as follows:

a) Verify and reconcile the funds deposited by investors based on the information provided by the custodian bank against the investors' capital contribution obligations;

b) If the investors have fully paid their contributions, VSDC shall verify the quantity of component securities in the investors' trading securities accounts and proceed with freezing the component securities if the required amount is available.

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a) Send the following documents to the FMC:

- Confirmation of freezing (Form 07/ETF);

- Confirmation of investors' component securities portfolios (Form 08B/ETF);

- Summary of frozen component securities portfolios and frozen funds of each investor for ETF capital contribution (Form 08A/ETF);

- List of investors with sufficient component securities and funds for capital contribution, eligible to receive ETF certificates upon allocation (Form 09/ETF);

- List of investors who will transfer ownership of frozen component securities for ETF capital contribution (Form 10/ETF);

- List of investors with insufficient component securities and funds for capital contribution, detailed by AP (Form 11/ETF).

 b) Send the following documents to the APs for notification to investors:

- Confirmation of frozen component securities (Form 07/ETF);

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10. In the event that the FMC extends the ETF certificate distribution period, the FMC shall send a notification to VSDC in accordance with Clause 7, Article 5 of this Regulation.

Article 7. Release of frozen component securities

1. VSDC shall release frozen component securities in the event of an unsuccessful offering or in other cases as specified in the written notification from the FMC to VSDC and the APs.

2. In the event of an unsuccessful offering, VSDC shall, based on the written notification from the FMC, notify VSDC of the offering results to release the component securities to investors (Form 18A/ETF) and close the ETF's securities depository account.

3. In other cases specified in the written notification from the FMC, VSDC shall release the component securities to investors based on the written notification from the FMC (Form 18A/ETF) and the written request for release of component securities (Form 18B/ETF) prepared by the AP.

4. Within 1 business day from the date of receipt of the written notification from the FMC and the AP as specified in Clauses 2 and 3 of this Article, VSDC shall release the component securities and send a Confirmation of release of component securities (Form 19/ETF) to the FMC and the AP.

Chapter III

ETF CERTIFICATE REGISTRATION

Article 8. Initial registration of ETF certificates and transfer of ownership of component securities for capital contribution

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a) Application for initial registration of ETF certificates submitted by the FMC (Form 20/ETF);

b) List of ETF certificate holders (Form 21/ETF);

c) A valid copy of the Certificate of Fund Establishment Registration issued by the SSC;

d) List of investors transferring ownership of component securities to the ETF (Form 22/ETF);

dd) Service agreement (two original copies) between VSDC and the FMC, signed by the legal representative (or authorized person) and stamped by the FMC, in the form prescribed by VSDC (applicable in cases where the FMC has not yet signed a service agreement with VSDC).

2. Within 3 business days from the date of receipt of a valid dossier, VSDC shall proceed with the initial registration of ETF certificates and transfer the ownership of the component securities used for capital contribution, which have been frozen, from the investors' securities depository accounts to the ETF's securities depository account, and issue the following documents:

- Notice of ETF certificate registration to the FMC, the Stock Exchange, and related depository members (Form 23/ETF);

- Confirmation of transfer of securities ownership to the FMC and related depository members (Form 24/ETF).

At the same time, the ETF system shall send MT544/MT546 business messages to record the increase in ETF certificates and the decrease in component securities to the related depository members.

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4. The effective date of ETF certificate registration with VSDC shall also be the effective date of the transfer of ownership of component securities from the investors to the ETF.

Article 9. Adjustment of registered ETF certificate information

1. Adjustments to the registered ETF certificate information at VSDC may be made in the following cases:

a) An increase or decrease in the number of registered ETF certificates due to the results of creation/redemption transactions as specified in Chapter IV of this Regulation;

b) The ETF changes its name;

c) The FMC distributes dividends in the form of ETF certificates.

2. The procedures for adjusting registered ETF certificate information in the event of an increase or decrease in the number of registered ETF certificates as a result of creation/redemption transactions shall be carried out in accordance with Articles 13 and 14 of this Regulation.

3. Procedures for adjusting registered ETF certificate information in the event of an ETF name change:

3.1. The FMC shall submit the following documents to VSDC:

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b) A valid copy of the Certificate of Amendment to the Fund Establishment Registration issued by the SSC.

3.2. Within 2 business days from the date of receipt of a valid dossier, VSDC shall adjust the ETF name information and send a Notification of ETF certificate information adjustment to the FMC, the Stock Exchange, and related depository members (Form 26A/ETF). In the event of an incomplete or invalid dossier, VSDC shall send a written notice to the FMC requesting additional information or clarification.

4. Procedures for adjusting registered ETF certificate information in the event that the FMC distributes dividends in the form of ETF certificates:

4.1. The FMC shall submit an Application for adjustment of registered ETF certificate information (Form 25B/ETF).

4.2. Within 5 business days from the date of receipt of a valid dossier, VSDC shall adjust the number of registered ETF certificates and send a Notification of ETF certificate information adjustment to the FMC, the Stock Exchange, and related depository members (Form 26B/ETF). At the same time, the ETF system shall send MT501 and MT596 business messages, along with a CSV data file, to the related depository members to notify the accounting adjustments for ETF certificates.

4.3. In the event of an incomplete or invalid dossier, VSDC shall send a written notice to the FMC requesting additional information or clarification. 

Article 10. Cancellation of ETF certificate registration 

1. ETF certificates shall be canceled at VSDC when the ETF is dissolved in accordance with Article 256 of Decree No. 155/2020/ND-CP dated December 31, 2020, on the elaboration of a number of articles of the Law on Securities, and Article 47 of Circular No. 98/2020/TT-BTC dated November 16, 2020, of the Ministry of Finance on guidelines for the operation and management of securities investment funds. 

2. Dossier requirements for ETF certificate cancellation: 

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a) Application for ETF certificate registration cancellation (Form 27/ETF), accompanied by the method of asset distribution to investors; 

b) Delisting decision and notice of ETF certificate delisting issued by the Stock Exchange.

2.2. The dossier for ETF certificate cancellation must be submitted to VSDC no later than 10 business days before the record date for determining the list of ETF certificate holders eligible for asset distribution due to fund dissolution.

3. Within 1 business day from the date of receipt of a valid dossier, VSDC shall issue a Notice of the final registration date and prepare a List of ETF certificate holders eligible for asset distribution due to fund dissolution. The procedures for notification and preparation of the list of unit holders shall be carried out in accordance with the Regulations on the Exercise of Rights for Securities Holders issued by VSDC. In the event of an incomplete or invalid dossier, VSDC shall send a written notice to the FMC requesting additional information or clarification.

4. Within 3 business days from the record date for determining the list of ETF certificate holders eligible for asset distribution due to fund dissolution, VSDC shall send the FMC a Principle Approval for ETF certificate Registration Cancellation (Form 28/ETF), along with the List of ETF certificate Holders Eligible for Asset Distribution (Form 29/ETF) according to the fund's dissolution plan.

5. Within 3 business days from the date of receipt of the documents and records sent by VSDC as specified in Clause 3 of this Article, the FMC shall send a written confirmation of acceptance or non-acceptance of the List of ETF certificate holders eligible for asset distribution according to the fund's dissolution plan (Form 30/ETF). In the event of non-acceptance, the FMC shall send a written notice to VSDC stating the reasons for the non-acceptance and shall coordinate with VSDC to reconcile and agree on the asset distribution for investors.

6. Within 2 business days from the date of receipt of the FMC's confirmation of the fund's asset distribution plan and other documents specified in Clause 1, Article 11 of this Regulation, VSDC shall issue a Notice of ETF certificate Registration Cancellation (Form 31/ETF), concurrently transferring the component securities back to the ETF certificate holders (in the case of asset distribution in the form of component securities).

Article 11. Transfer of component securities back to ETF certificate holders in the event of registration cancellation

1. VSDC shall transfer the component securities and related rights from the ETF's securities depository account to the investors' accounts, based on the asset distribution plan approved by the investors' general meeting of the fund, the written confirmation from the custodian bank on the balance of component securities held by the ETF at the time of the FMC's request for ETF certificate registration cancellation, and the written approval from the FMC regarding the fund's asset distribution plan for investors.

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Chapter IV

CREATION/REDEMPTION OF ETF CERTIFICATES

Article 12. Principles for executing ETF certificate creation/redemption transactions at VSDC

1. The execution of creation/redemption transactions (primary market transactions) shall be carried out in accordance with Article 43 of Circular No. 98/2020/TT-BTC dated November 16, 2020, of the Ministry of Finance, providing guidelines for the operation and management of securities investment funds.

2. No later than 3 business days before the first creation/redemption trading day of the ETF, the FMC shall send a written notice to VSDC regarding the trading frequency and specific creation/redemption trading days (Form 32A/ETF). In the event of changes in the trading frequency or trading days, the FMC must send a notice of the changes to VSDC no later than 3 business days before the effective date of the changes (Form 32B/ETF).

3. In cases where VSDC is not the transfer agent:

a) The FMC shall send a digitally signed Registration for Participation in Creation/Redemption Transactions for the first-time investor via email to VSDC.

b) The FMC is responsible for notifying VSDC of the information regarding the component securities/ETF certificates in the investors' depository accounts used for creation/redemption transactions, so that VSDC can verify the component securities portfolio or the number of ETF certificates to ensure the settlement of the creation/redemption transaction. The creation/redemption order dossier submitted by the FMC to VSDC must include a Balance Confirmation (Form 33/ETF) from the depository member, confirming that the investor has sufficient component securities/ETF certificates and that these assets are frozen during the transaction period. APs shall submit the creation/redemption order dossiers to the FMC in accordance with the FMC's instructions.

c) VSDC shall correct transaction errors in cases of mistakes made by the AP during order placement, data aggregation, order receipt, transfer, or entry of investor orders into the system, including: incorrect account numbers, duplicate orders, reversal of buy/sell orders, and incorrect quantities of ETF certificates. The AP shall submit the error correction request to the FMC in accordance with the FMC's instructions.

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a) The AP must register its participation in creation/redemption transactions for itself and its investors in the ETF system for the first transaction by sending an email with a digitally signed application (Form 33A/ETF) to VSDC.

b) If the FMC changes the AP or the custodian bank for the ETF, the FMC must notify VSDC in writing of the change within 3 business days from the date of the change.

5. VSDC shall only settle creation/redemption transactions when the investor or ETF has sufficient ETF certificates and component securities in their respective trading securities accounts, as specified in the Component securities Portfolio Notification provided by the FMC.

6. The ETF system records the net asset value (NAV) per ETF certificate in decimal form, with up to 5 decimal places.

7. The effective date of the adjustment to the registered number of ETF certificates due to creation/redemption transactions shall also be the effective date of the transfer of ownership of component securities from the ETF to the investor, or vice versa.

8. The ETF system accepts creation/redemption orders from :30 to 14:45 on creation/redemption trading days. In the case where the creation/redemption trading day is the first business day following a public holiday or weekend, the ETF system shall accept creation/redemption orders from 13:30 to 14:45 on the trading day.

Article 13. Procedures for executing creation/redemption transactions at VSDC when VSDC is not the transfer agent for the ETF

1. On the creation/redemption trading day (T):

a) No later than 30 minutes before the start of the trading session, the FMC must send an email to VSDC with the following documents: Notification of the component securities portfolio for the creation/redemption of one ETF lot, the net asset value (NAV) per ETF certificate, and the plan for handling the difference between the NAV per ETF certificate and the value of the component securities portfolio (Form 34/ETF) (signed PDF or Excel file with enterprise digital signature); CSV file containing the component securities portfolio (Form 13A/ETF); CSV file containing the component securities in the creation/redemption portfolio that will be substituted by cash (Form 13B/ETF).

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c) The FMC must send a written request for cancellation/modification of investor transactions (Form 36) (if applicable).

2. Handling of Discrepancies

a) If the discrepancy between the value of the creation/redemption basket and the NAV per ETF lot is to be settled in ETF certificates, the FMC shall send VSDC the List of investors placing redemption orders to be refunded in ETF certificates (Form 37/ETF), along with the previously submitted List of investors placing creation/redemption orders (Form 35/ETF).

b) In cases where the settlement plan involves paying the difference between the value of the ETF component securities basket and the net asset value (NAV) of one ETF certificate in cash, the collection of additional payments from investors placing ETF creation orders and the refund to investors placing ETF redemption orders shall be carried out in accordance with the regulations of the FMC.

3. On the settlement day (T+1)

3.1. No later than 10:00 a.m., the FMC shall send VSDC the information on the component securities/ETF certificates used for the creation/redemption transaction (Form 38/ETF).

3.2. No later than 2:30 p.m., based on the List of investors placing orders and the information on component securities/ETF certificates used for the creation/redemption transaction provided by the FMC, VSDC shall verify the component securities/ETF certificates of investors and send the FMC the following lists:

a) List of investors with sufficient component securities/ETF certificates for creation/redemption transactions (Form 38A/ETF);

b) Notice on the additional creation and redemption of ETF certificates to individual investors (Form 39/ETF);

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d) Notice of investors conducting creation/redemption transactions with excess component securities to be retained (Form 41/ETF) (if applicable).

3.3. No later than 2:45 p.m., the FMC shall send VSDC:

a) Confirmation of the number of ETF certificates to be created and redeemed (Form 42/ETF);

b) Confirmation of the number of component securities to be transferred from the ETF to investors and vice versa (Form 43/ETF).

3.4. No later than 3:00 p.m., VSDC shall:

 a) Settle the creation/redemption transaction, transferring ownership of the component securities from the ETF's depository account to the investors' depository accounts, and vice versa, as requested by the FMC;

 b) Record the increase or decrease in ETF certificates created or redeemed and send MT544/MT546 business messages to the relevant depository members for accounting the increase/decrease in ETF certificates/component securities.

3.5. No later than 4:30 p.m., VSDC shall:

a) Send a Notice of adjustment to the registered number of ETF certificates to the FMC, the Stock Exchange, and related depository members (Form 44/ETF), clearly stating the number of ETF certificates created, additionally registered, redeemed, canceled, and the number of ETF certificates outstanding.

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c) Send a Confirmation of the transfer of ownership of component securities from the ETF's depository account to the investors' accounts and vice versa, as confirmed by the FMC, to the relevant depository members (Form 46/ETF).

Article 14. Procedures for executing creation/redemption transactions at VSDC when VSDC is the transfer agent for the ETF

1. On the creation/redemption trading day (T):

1.1. No later than 30 minutes before the start of the trading session, the FMC shall send the following documents to VSDC via email:

a) Notification of the Component securities portfolio for creation/redemption with enterprise digital signature (Form 34/ETF);

b) Two (2) CSV data files, including:

- Notification of the component securities portfolio for creation/redemption (Form 13A/ETF);

- Notification of Component securities to be substituted by cash in the creation/redemption portfolio (Form 13B/ETF).

1.2. At the start of the trading session, the ETF system shall send MT502 and MT509 business messages to the APs to notify the start of order acceptance.

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a) For investors with securities depository accounts at APs: the AP shall send creation/redemption order placement, amendment (MT502 and MT998), and cancellation (MT592) messages to investors.

b) For investors without securities depository accounts at APs: the AP shall send the List of investors placing orders (Form 47/ETF), order amendments, and cancellations with enterprise digital signatures (Form 48/ETF) via email to VSDC before 2:45 p.m., for VSDC to enter the transactions into the ETF system before 3:30 p.m.

c) In cases where the component securities are substituted by cash, the AP (AP) must notify VSDC via email of the investor's SID, as well as the security codes to be substituted by cash, before placing orders for the investor, so that VSDC can configure the system accordingly.

d) If the difference between the value of the component securities creation/redemption basket and the net asset value (NAV) of one ETF lot is to be settled in ETF certificates, the FMC shall send VSDC the List of investors placing redemption orders to be refunded in ETF certificates (Form 37/ETF), along with the previously submitted List of investors placing creation/redemption orders (Form 35/ETF).

1.4. At the end of the trading session, the ETF system shall send MT509 business messages to the APs, notifying them of the end of order acceptance.

1.5. After trading hours and no later than 3:30 p.m., VSDC shall send the Preliminary trading results report to the FMC and the custodian bank via email.

2. On the settlement day (T+1):

2.1. No later than 2:30 p.m., the custodian bank shall send VSDC the List of investors who paid the cash difference or substituted cash for component securities (Form 17/ETF) with enterprise digital signatures via email.

2.2. No later than 3:00 p.m., VSDC shall verify the component securities, ETF certificates, and cash, and proceed with settlement of the creation/redemption transactions:

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- Verify and match the cash difference and cash substitutions for component securities paid by the investor, based on the information provided by the custodian bank, against the investor's required contribution.

- If the investor has paid the full cash difference or cash substitutions for component securities, VSDC shall verify the quantity of component securities in the investor's trading securities account and transfer the ownership of the component securities from the investor's depository account to the ETF's depository account (if sufficient component securities are available). At the same time, VSDC shall credit the newly created ETF certificates to the investor's depository account. If the investor has not paid the full amount, VSDC shall not proceed with the settlement of the creation transaction for the investor.

b) For investors redeeming ETF certificates, VSDC shall:

- Verify the number of ETF certificates in the investor's trading securities account and the quantity of component securities in the ETF's depository account.

- If there are sufficient ETF certificates and component securities, VSDC shall transfer the ownership of the component securities from the ETF's depository account to the investor's depository account, while simultaneously debiting the redeemed ETF certificates from the investor's depository account.

- If the component securities exceed the foreign ownership limit, VSDC shall retain the excess component securities in the ETF's depository account.

c) The ETF system shall send MT544 and MT546 business messages to the relevant depository members to account for the increase and decrease in ETF certificates and component securities.

2.4. No later than 4:30 p.m., VSDC shall:

a) Send the following enterprise digitally signed documents to the FMC and the custodian bank via email:

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- Notice on the additional creation and redemption of ETF certificates to individual investors (Form 39/ETF);

- Notice of the number of component securities to be transferred from the ETF to investors and vice versa (Form 40/ETF);

- Notice of investors conducting creation/redemption transactions with excess component securities to be retained (Form 41/ETF) (if applicable).

- Information about ETF certificates outstanding.

b) Send a Notice of adjustment to the registered number of ETF certificates at VSDC due to creation/redemption transactions to the FMC, the Stock Exchange, and relevant members (Form 44/ETF).

Article 15. Cases of exceeding foreign ownership limits for component securities

1. In cases where an ETF accepts ETF certificate lots from investors and returns the component securities to investors, resulting in the foreign ownership ratio exceeding the maximum limit allowed by law (calculated as of the date of transfer of component securities to the investor), or resulting in an investor holding 25% or more of the outstanding shares of an organization, or an investor holding shares issued by themselves, the handling of such cases shall be carried out in accordance with Clause 6, Article 43 of Circular No. 98/2020/TT-BTC.

 2. VSDC shall notify foreign investors through the AP (AP) that the foreign investor must sell the excess component securities in accordance with the principle that the foreign investor who placed the latest ETF certificate redemption order must sell first, until the foreign ownership ratio is in compliance with the regulations (Form 48A/ETF).

Chapter V

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Article 16. Procedures for depository, clearing, and rights exercise for ETF certificates

1. The procedures for depository, adjustment of registered investor information, ETF certificate transfer, collateralization, release of collateral, freezing, and withdrawal of ETF certificates shall be carried out in accordance with the procedures for registered securities as specified in the Regulations on securities depository operations issued by VSDC.

2. The procedures for matching, transaction confirmation, post-trade error correction, cancellation of settlement, settlement support mechanisms, and ensuring sufficient ETF certificates/component securities for selling transactions on the Stock Exchanges (secondary market) shall be carried out in accordance with the procedures for listed securities as specified in the Regulations on clearing and settlement of securities transactions issued by VSDC.

3. The procedures for exercising the rights of ETF certificate holders shall be carried out in accordance with the procedures for registered securities as specified in the Regulations on rights exercise for securities holders issued by VSDC.

Chapter VI

IMPLEMENTATION

Article 17. Implementation

1. Service agreements between VSDC and FMCs signed prior to the effective date of this Regulation that contain provisions amended by this Regulation shall be governed by the provisions of this Regulation. All other provisions in the service agreements between VSDC and FMCs that are not amended or changed by this Regulation shall remain in full force and effect.

2. In cases where the legal documents, regulations, or rules referenced in this Regulation are amended, supplemented, or replaced by new legal documents, regulations, or rules, the new documents shall apply.

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4. During the implementation of this Regulation, any difficulties or issues encountered should be reported to VSDC for guidance and resolution.

5. Any amendments or supplements to this Regulation shall be decided by VSDC after obtaining the approval of the SSC.

 

SUMMARY TABLE OF AMENDMENTS TO THE REGULATION ON CREATION/REDEMPTION, REGISTRATION, DEPOSITORY, CLEARING, AND RIGHTS EXERCISE FOR ETF CERTIFICATES

No.

Article

Current regulation

Proposed amendment/supplement

Reasons

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Clause 13, Article 2 and from Clause 3, Article 6 onwards

Not specified

Add business message (MT...) for transactions between APs and VSDC

To meet business requirements when using the KRX

2

Article 2 - Definitions

Clause 9: Trading day for ETF certificates (T day) is the day on which the FMC, on behalf of the fund, creates and redeems ETF certificates or ETF certificate lots from APs or investors according to the fund's trading mechanism.

Amend Clause 9 to: Creation/redemption trading day (T day) is the day on which the FMC, on behalf of the fund, receives buy and sell orders for ETF certificate lots from APs and investors according to the fund's trading mechanism.

To address the shortcomings of the current regulation It is necessary to revise the definition from "trading day for ETF certificates" to "creation/redemption trading day" to clarify that this is the day when investors place buy/sell orders, not the day they receive ETF certificates or component securities in their accounts (this is a characteristic of ETF certificate creation/redemption transactions and aligns with the definitions in the VSDC service agreements and ETF creation/redemption regulations).

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Clause 10. Settlement date is the date on which the buying member or selling member receives securities or cash according to the clearing and settlement process for listed/traded securities on stock exchanges.

Amend Clause 10 to: Settlement date for creation/redemption transactions (T+1) is the date on which VSDC transfers the ownership of component securities and accounts for the increase or decrease in ETF certificates according to the results of creation/redemption transactions between the investment fund and the AP (AP) or investor.

To address the shortcomings of the current regulation The term "Settlement date" should be removed as it is defined in the Regulation on Clearing and Settlement of Securities Transactions at VSDC. Instead, a new definition for "Settlement date for creation/redemption transactions" should be added to clearly specify the timing when VSDC transfers ownership of component securities and accounts for the increase/decrease in ETF certificates/component securities in the accounts of investors/ETFs (a key feature of primary market ETF certificate transactions).

4

Clause 16 Not specified

Add definition for online communication portal

To meet business requirements when using the KRX

5

Clause 17-21 Not specified

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Because these are not referenced in other regulations

6

Clause 22 Not specified

Valid dossier means a set of documents that are complete and properly prepared in accordance with the laws and this Regulation.

To make the regulations more stringent, based on the comments from the Fund Management Department - SSC: It is recommended to standardize the term "Valid dossier" as defined in the amended Law on Securities

7

Article 5 - General provisions for submission and receipt of documents between VSDC and FMCs

Clause 1: FMCs is responsible before the law for the accuracy, truthfulness, completeness, and validity of the documents sent to VSDC.

Clause 1: Organizations and individuals participating in the verification of dossiers and documents are responsible before the law within the scope related to those dossiers and documents. Dossiers and documents submitted to VSDC must contain clear, accurate, and complete information to avoid misunderstanding and include all essential contents related to the business operations requested by FMCs and APs for VSDC to process.

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8

Not specified

Clause 2: VSDC shall assess the validity of dossiers and documents based on the dossiers and documents provided and shall not be responsible for violations by FMCs or related organizations before or after the submission of dossiers and documents to VSDC.

To align with other VSDC regulations, clearly defining the scope and responsibilities of VSDC and other parties

9

Not specified

Clause 3: During the processing of dossiers and documents, if the dossiers and documents contain content that needs verification, clarification, or requires guidance from the regulatory authority before proceeding, the time VSDC spends verifying, clarifying the dossiers and documents, or requesting guidance from the regulatory authority shall not be counted towards the dossier/document processing time specified in this Regulation. VSDC shall be responsible for notifying the submitting organizations or individuals to coordinate in the resolution of such matters.

To align with other VSDC regulations, clearly defining the scope and responsibilities of VSDC and other parties

10

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Clause 2. Dossiers, documents, and records specified in this Regulation are submitted directly, by mail, or through the electronic communication portal of VSDC.

Clause 4: Dossiers and documents sent to VSDC may be submitted directly, by mail, through the electronic communication portal, online communication portal of VSDC, or as enterprise digitally signed documents sent to the email [email protected] from the registered email with VSDC.

To add more methods for submitting dossiers, aligning with the actual practices and reducing the processing time for FMCs and investors

11

Procedures for freezing component securities for capital contribution in cases where VSDC acts as the transfer agent for the ETF

Not specified in the Regulation, currently defined in Appendix 1 of the service agreement between VSDC and FMCs

Article 6. Procedures for freezing component securities when VSDC acts as the transfer agent for the ETF

This situation occurs frequently, so it is more appropriate to incorporate these procedures directly into the Regulation, as Circular 98 also specifies the process for freezing securities.

12

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Clause 2:

“ ............ Registration for ETF certificates .........."

Amend to

“.......... Notice of registration of ETF certificates ….”

To align with the terminology used in the Regulation on share registration approved by the SSC in November 2024.

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Article 10. Adjustment of ETF certificate registration certificate

Adjustment of the ETF certificate registration certificate

Adjustment of registered ETF certificate information

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14

Article 12. Principles for executing ETF certificate creation/redemption transactions at VSDC

Not specified

3. In cases where VSDC is not the transfer agent:

a) The FMC shall submit a digitally signed participation registration letter for investors to VSDC via email when conducting creation/redemption transactions for the first time.

To strengthen regulatory control.

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Procedures for executing creation/redemption transactions at VSDC in cases where VSDC is the transfer agent for the ETF

Not specified in the Regulation, currently defined in Appendix 2 of the service agreement between VSDC and FMCs

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This situation occurs frequently, so it is more appropriate to incorporate these procedures directly into the Regulation.

16

 

 

Settlement time for transferring ownership of component securities and adjusting investor accounts is changed from no later than 4:00 p.m. to no later than 3:00 p.m. The time for custodian banks to confirm funds is changed from no later than 3:00 p.m. to no later than 2:30 p.m.

To reflect the actual earlier settlement times that have been implemented.

16

Article 15. Cases of exceeding ownership limits for component securities

1. VSDC shall notify the FMC of the List of investors with component securities returned but held in excess of ownership limits (Form 38/ETF) if the ETF receives ETF certificate lots from investors and returns component securities to investors, resulting in the following situations:

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b. Ownership of component securities by APs or investors equals or exceeds 25% of the total outstanding shares of an issuing organization, including shares previously held in the accounts of APs or investors, without prior completion of a public tender offer as required by law.

c. APs or investors own shares issued by themselves (treasury shares) without completing the necessary regulatory procedures.

d. APs or investors hold restricted securities as defined by law or as specified in the creation/redemption basket announced by the FMC.

2. The cutoff time for VSDC to verify the quantity of component securities returned to investors to calculate excess ownership is 4:00 p.m. on the first business day following the creation/redemption transaction date.

3. Handling of component securities retained in cases (a), (b), (c) above shall be conducted by the FMC in accordance with the provisions of Clause 6, Article 43 of Circular 98/2020/TT-BTC and the ETF charter or prospectus, if the charter does not provide specific guidance. Handling of component securities retained in case (d) shall be conducted by the investor in accordance with Clause 6, Article 43 of Circular 98/2020/TT-BTC.

1. Handling cases where ETFs accept ETF certificate lots from investors and return component securities, resulting in excess ownership limits as defined by law (calculated as of the date of transfer of component securities to investors) or resulting in an investor owning 25% or more of the outstanding shares of an organization, or owning shares issued by themselves, shall be conducted in accordance with Clause 6, Article 43 of Circular 98/2020/TT-BTC.

To streamline the provisions and ensure consistency with Circular 98/2020/TT-BTC while aligning with the KRX system.

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Add Clause 2:

2. VSDC shall notify foreign investors holding component securities in excess of the foreign ownership limit as specified in Point c, Clause 6, Article 43 of Circular 98/2020/TT-BTC. The principle is that foreign investors who placed their ETF certificate redemption orders last shall be required to sell first until the excess foreign ownership is eliminated.

To clarify the handling of cases where foreign ownership limits are breached, which is not explicitly covered in Article 15 of the current Regulation. Specifically, in certain cases,

at the time of settling creation/redemption transactions, neither the foreign investor nor the related parties may be aware that the component securities received exceed the foreign ownership limit ("room"). This is often only identified at the end of the day when the stock exchanges send trading results to VSDC and the VSDC system calculates the total securities holdings of foreign investors across the market. This is considered a "passive" breach of the foreign ownership limit. In this case, foreign investors holding component securities in excess of the foreign ownership limit (room) must sell the excess component securities on the following day in accordance with Point c, Clause 6, Article 43 of Circular No. 98. However, there may be multiple foreign investors receiving component securities exceeding the limit, with the total amount exceeding the allowable room. As a result, some investors will be required to sell, while others may not. The principle that the investor placing the order later must sell first until the excess component securities is cleared will enable VSDC to identify and send a notification to the authorized participant (AP), who will then notify the relevant investors to proceed.

 

Chapter V: Articles 17-21

Articles 17 to 21 cover the Deposit of ETF certificates, ETF custody, clearing and settlement of ETF transactions, ensuring payment for ETF transactions on the secondary market, and rights exercise.

Combine these into Article 16.

These activities are already covered in separate VSDC regulations, so there is no need to restate them here, only to reference the relevant regulations.

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Chapter VI. Implementation

1. During the implementation of this Regulation, any difficulties or issues encountered should be reported to VSDC for guidance and resolution.

2. Any amendments or supplements to this Regulation shall be decided by the VSDC Board of Members after obtaining approval from the SSC.

Add Clause 1,2,3:

Clause 1. This Regulation shall take effect from the date the information technology system for the "Design, Solution, Supply, Installation, and Transfer of Information Technology System - Ho Chi Minh City Stock Exchange" project is officially operational.

To meet business requirements when using the KRX

19

Clause 2. In the event that the legal documents, regulations, or provisions referenced in this Regulation are amended, supplemented, or replaced by new legal documents, regulations, or provisions, the new documents, regulations, or provisions shall prevail.

To meet business requirements when using the KRX

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In cases where FMCs, custodian banks, or APs are unable to send or receive electronic documents, or are unable to send or receive documents via the email [email protected] as specified in this Regulation due to technical issues or other force majeure circumstances, the submission and receipt of documents shall be handled through alternative methods as proposed by FMCs, custodian banks, or APs and processed by VSDC within its operational capabilities.

4. During the implementation of this Regulation, any difficulties or issues encountered should be reported to VSDC for guidance and resolution.

5. Any amendments or supplements to this Regulation shall be decided by VSDC after obtaining the approval of the SSC.

 

 

 

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Decision No. 41/QD-HDTV dated April 29, 2025 on the promulgation of the Regulation on the Operation of creation/redemption, registration, deposit, clearing, and exercise of rights for exchange-traded fund (ETF) certificates at the Vietnam Securities Depository and Clearing Corporation
Official number: 41/QD-HDTV Legislation Type: Decision
Organization: Tổng công ty Lưu ký và Bù trừ chứng khoán Việt Nam Signer: Nguyen Son
Issued Date: 29/04/2025 Effective Date: Premium
Gazette dated: Updating Gazette number: Updating
Effect: Premium

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Decision No. 41/QD-HDTV dated April 29, 2025 on the promulgation of the Regulation on the Operation of creation/redemption, registration, deposit, clearing, and exercise of rights for exchange-traded fund (ETF) certificates at the Vietnam Securities Depository and Clearing Corporation

Address: 17 Nguyen Gia Thieu street, Ward Xuan Hoa, Ho Chi Minh City
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Email: inf[email protected]

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