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THE
MINISTRY OF HEALTH
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SOCIALIST
REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
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No.
40/2015/TT-BYT
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Hanoi,
November 16, 2015
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CIRCULAR
ON REGISTRATION OF INITIAL MEDICAL EXAMINATION AND TREATMENT
AND REFERRALS BETWEEN HEALTH FACILITES COVERED BY HEALTH INSURANCE
Pursuant to the Law on Health
insurance No. 25/2008/QH12 dated November 14th 2008 and Law on amendments to
the Law on Health insurance No. 46/2014/QH13 dated June 13th 2014;
Pursuant to the Law on medical
examination and treatment No. 40/2009/QH12 dated November 23rd 2009;
Pursuant to Decree No.
105/2014/ND-CP dated November 15th 2014 by the Government on guidelines for the
Law on Health insurance;
Pursuant to the Decree No.
63/2012/ND-CP dated August 31st 2012 by the Government defining the functions,
tasks, entitlements and organizational structure of the Ministry of Health;
At the request of the Director
of Department of medical insurance affiliated to the Ministry of Health;
The Minister of Health
promulgates a Circular on registration of initial medical examination and
treatment and referrals between health facilities covered by health insurance.
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GENERAL PROVISIONS
Article 1.
Scope
This Circular deals with
registration of initial medical examination and treatment (hereinafter referred
to as medical services) and referrals between health facilities covered by
health insurance.
Article 2.
Rules
1. Facilities receiving
registration of initial medical services covered by health insurance
(hereinafter referred to as initiating facilities) prescribed in this Circular
are specified in the referral system of State and equivalent.
2. Each person with health
insurance card may take a referral in accordance with regulations on referrals
between health facilities according to medical techniques and this Circular.
Chapter II
INITIATING FACILITIES
Article 3.
Initiating facilities of communes and equivalent
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2. Health facilities of agencies,
units and organizations;
3. Private GP/family clinics;
4. Military-civilian health
facilities; military- civilian clinics, military health facilities of
battalions and other health facilities as prescribed by the Minister of
National Defense.
Article 4.
Initiating facilities of districts and equivalent
1. Polyclinics of districts,
district-level towns and provincial-affiliated cities hereinafter referred to
as districts);
2. Medical centers of districts
provide medical services; medical centers of districts with polyclinic
departments.
3. Polyclinics; local polyclinics;
4. Grade III, grade IV and ungraded
polyclinic hospitals affiliated to ministries and agencies or affiliated to
units of ministries and agencies;
5. Grade III-equivalent, grade IV-equivalent
or ungraded private polyclinic hospitals;
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7. Health facilities affiliated to
the Ministry of Public Security and police infirmaries of provinces or
central-affiliated cities (hereinafter referred to as provinces);
8. Military-civilian medical
centers, military infirmaries, military-civilian infirmaries, grade III, grade
IV and ungraded military hospitals, grade III, grade IV and ungraded military-civilian
hospitals and other health facilities as prescribed by the Minister of National
Defense.
Article 5.
Initiating facilities of provinces and equivalent
1. Polyclinic hospitals of
provinces;
2. Grade I and grade II polyclinic
hospitals affiliated to ministries and agencies or affiliated to units of
ministries and agencies;
3. Specialized hospitals,
preventive health centers of provinces with polyclinic departments;
4. Hospitals of pediatrics,
hospitals of obstetrics and pediatrics of provinces;
5. Grade I-equivalent and grade
II-equivalent private polyclinic hospitals;
6. Hospitals of traditional
medicine of provinces, ministries or agencies;
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8. Clinics affiliated to Officials’
health care boards of provinces;
9. Grade II hospitals affiliated to
the Ministry of National Defense, grade II military- civilian hospitals and
other health facilities as prescribed by the Minister of National Defense.
Article 6.
Central initiating facilities and equivalent
1. Polyclinic hospitals affiliated
to the Ministry of Health, other than hospitals prescribed in Clause 3 of this
Article;
2. Specialized hospitals,
specialized institutes affiliated to the Ministry of Health with polyclinic
departments;
3. Huu Nghi hospital, Da Nang C
hospital and Thong Nhat hospital affiliated to the Ministry of Health;
4. Special grade or grade I
hospitals affiliated to the Ministry of National Defense, Military Institute of
Traditional Medicine and other health facilities as prescribed by the Minister
of National Defense.
Article 7.
Conditions for initiating facilities
1. Each facility must have an
operation license in terms of medical services (hereinafter referred to as
operation license).
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3. If a health facility specified
in clauses 1, 2, 4 and 5 Article 3 of this Circular has no operation license,
it must have sufficient personnel, facilities, equipment, ensuring to satisfy
normal healthcare demands and provide first aid and emergency care, supply and
dispense medicines within professional tasks as prescribed in laws on medical
services.
4. Each private GP/family clinics:
must satisfy conditions for issuance of licenses for operation applicable to
private GP/family clinics prescribed by the Ministry of Health.
5. Each polyclinic must have at
least two specialities for internal medicine and surgical medicine; each
polyclinic providing pediatric healthcare must also have a pediatric
speciality.
Chapter III
REGISTRATION FOR INITIAL MEDICAL SERVICES COVERRED BY
HEALTH INSURANCE
Article 8.
Registration of initial medical services covered by health insurance at
initiating facilities of communes or districts
Each participant of health
insurance may register for initial medical services covered by health insurance
(hereinafter referred to as initial medical services) at any of the health
facilities prescribed in Articles 3 and 4 of this Circular, regardless of
administrative division, conformity with his/her work place, place of residence
and capacity of the health facility.
Article 9.
Registration of initial medical services at initiating facilities of provinces
and central health facilities
1. Each participant of health
insurance may register for initial medical services at any of health facilities
prescribed in Clauses 1, 2, 3, 4, 5, 6, 7 and 9 Article 5 and Article 6 of this
Circular in any of the following cases:
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b) He/she lives
permanently/temporarily for definite time or works in a district may register
for initial medical services at health facilities specified in clauses 1, 2, 3,
4, 5, 6, 7 and 9 Article 5 and Article 6 of this Circular according to
regulations of the Director of the Department of Health with the consent in
writing of the Director of Social Security of province.
2. Each participant of health
insurance may register for initial medical services at any of health facilities
specified in Article 8, Clause 1 Article 9 of this Circular or register for
initial medical services at another medical facility as follows:
a) Each person eligible for of
health management and healthcare services according to the Guidance No.
52/HD/BTCTW dated 02/12/2005 by Central Organization Board of Communist Party
on supplements of entities eligible for medical services at some health
facilities may register for initial medical services at Huu Nghi Hospital, Da
Nang C Hospital or Thong Nhat Hospital affiliated to the Ministry of Health or
other health facilities specified in Article 5 (excluding Clause 4) and Clauses
1, 2 and 4 Article 6 of this Circular;
b) Each person eligible for health
management and healthcare services for officials of provinces may register for
initial medical services at clinics affiliated to Officials’ health care boards
of provinces or health facilities specified in clauses 1, 2, 3, 5, 6, 7 and 9
Article 5 of this Circular;
c) Each person meritorious to the
revolution, person aged 80 or older may register for initial medical services
at health facilities specified in clauses 1, 2, 3, 5, 6, 7 and 9 Article 5,
clauses 1, 2 and 4 Article 6 of this Circular;
d) Kids under 6 may register for
initial medical services at health facilities specified in clauses 1, 2, 4 and
5 Article 5 of this Circular;
dd) Each member of military forces
who retires may register for initial medical services at any of health
facilities specified in Clause 9 Article 5 and Clause 4 Article 6 of this
Circular.
3. Each participant of health
insurance who is living in island commune/island district may register for
initial medical services at the most convenient health facility in mainland, in
case there are not any health facility specified in Articles 3, 4, 5 and 6 of
this Circular on such island commune/island district.
Chapter IV
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Article 10.
Referrals in medical examination and treatment covered by health insurance
The referrals in medical services
shall comply with Circular No. 14/2014/TT-BYT dated April 14, 2014 of the
Ministry of Health on referrals between health facilities according to medical
techniques, except for particular cases prescribed in Article 11 of this
Circular.
Article 11.
Appropriate referrals
1. Each holder of health insurance
card who registered for initial medical services at health facilities of
communes or polyclinics or hospital of districts may get medical services at
health stations of communes, polyclinics or hospitals of districts in the same
province.
2. Each holder of health insurance
card who registered for initial medical services at a health facility of commune
may take a referral to a hospital of district, including grade I, II hospitals
of district and hospitals of traditional medicine of province (if the hospital
of district has no department of traditional medicine).
3. Each holder of health insurance
card may take a referral from a hospital of district, including grade I, grade
II hospital and polyclinic hospital, specialized hospital, specialized
institute, specialized center of province, to a specialized center of province
or polyclinic hospital, specialized hospital, specialized institute of province
at the same level or lower level.
4. Emergency cases:
a) A patient shall be given
emergency treatment at any health facilities. The doctor or physician assistant
receiving the patient shall assess the emergency conditions and record in
medical record.
b) After emergency treatment, the
patient shall be admitted as an inpatient to the receiving facility or referred
to another health facility for continuing treatment at the specialist
requirements or referred to the original facility upon his/her rehabilitation.
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6. When a holder of medical
insurance card goes on a business trip, studies, works or resides temporarily
for a period of under 12 months in another administrative division, he/she is
eligible for medical services at a health facility in the administrative
division at the same level with the initiating facility specified in his/her
health insurance card. If that administrative division has no equivalent heath
facility, the holder of health insurance card may choose another heath facility
providing initial medical services.
Article 12.
Using outward referral forms and follow-up appointment forms in medical
services
1. Outward referral forms for
patients having health insurance cards:
a) If a patient is referred to
another heath facility, he/she is only required an outward referral form made
by the heath facility that directly makes the referral.
b) In case a patient arrives at a
heath facility other than his/her initiating heath facility and he/she is
referred to another health facility, he/she is only required an outward
referral form of the heath facility that directly makes the referral.
c) Each outward referral form shall
be valid within 10 working days, from the day on which it is signed;
d) With regard to patients having health
insurance cards that suffer from diseases, groups of disease and those eligible
for using the outward referral form prescribed in Appendix 1 issued herewith,
their outward referral forms shall be valid until December 31 of such calendar
year. In case where a patient mentioned above, at the end of December 31 of the
year, still be an inpatient in the health facility, his/her outward referral
form only be valid until the end of such impatient treatment.
2. Follow-up appointment forms:
Each follow-up appointment form shall be used only one time according to the
mentioned time. The follow-up appointment form for patients covered by medical
insurance shall be prescribed in Appendix enclosed herewith.
Chapter V
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Article 13.
Responsibilities of the Department of Health
1. Preside over, cooperate with
social security of provinces, health facilities affiliated to the Ministry of
Health and ministries and agencies having offices located in their provinces
to:
a) Determine and make a list of
medical facilities eligible for providing initial medical services in
administrative divisions of the provinces;
b) Provide guidance on the
registration for initial medical services for entities specified in Clause 3
Article 9 of this Circular;
b) Provide guidance on the
registration for initial medical services for children aged under specified in
Point d Clause 2 Article 9 of this Circular.
d) Provide guidance on the
referrals between health facilities for participants of health insurance
according to the law provisions.
2. Preside over, cooperate with
social security of provinces, health facilities affiliated to the Ministry of
Health and relevant ministries and agencies in imposing regulations on
entities, proportion of groups of entities, number of participants in health
insurance that register for initial medical services specified in Articles 8
and 9 of this Circular according to the actual conditions of their provinces
and capability of health facilities.
3. Preside over, cooperate with
social security of provinces in imposing regulations on entities, proportion of
groups of entities, number of participants in health insurance that register
for initial medical services at specialized institutes, centers and hospitals,
hospitals and institutes of traditional medicine conformable with the actual
conditions of health facilities and the system of health facilities in the
administrative divisions, facilitate the use of personnel, facilities and
equipment within and quality of care.
4. Direct the affiliated health
facilities to implement the regulations in this Circular.
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1. Conclude contracts for medical
services covered by health insurance with health facilities eligible for
providing initial medical services according to the list approved by the
Department of Health.
2. Cooperate with the Department of
Health in providing guidelines for registration and change of initiating
facilities in the provinces in accordance with this Circular.
3. Provide guidance on medical
services for holders of health insurance card prescribed in Clause 6 Article 11
of this Circular.
Article 15.
Responsibilities of health facilities affiliated to Ministries and agencies
1. Military Medical Department -
the Ministry of National Defense, Health Department - the Ministry of Public
Security:
a) Direct and guide health
facilities affiliated to the Ministry of National Defense and the Ministry of
Public Security eligible for providing initial medical services to register
with the Department of Health of provinces;
b) Provide guidance on registration
of initial medical services and provisions of medical services at health
facilities affiliated to the Ministry of National Defense and the Ministry of
Public Security.
2. Health facilities of other
ministries and agencies:
a) Direct health facilities
affiliated to the ministries and agencies eligible for providing initial
medical services to register with the Department of Health of provinces;
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Article 16.
Responsibilities of health facilities
1. Provide medical services, make
referrals to other health facilities and ensure the interests of participants
of health insurance as prescribed.
2. According to actual conditions
of the facility, the head of the facility shall assign a person in charge of
prompt receipt of referred patients in or out of office hours.
Chapter VI
IMPLEMENTATION
Article 17.
Effect
1. This Circular comes into effect
from January 1, 2016.
2. Circular No. 37/2014/TT-BYT
dated November 17, 2014 of the Minister of Health on guidelines for
registration of initial medical services and referrals shall be annulled from
the effective date of this Circular.
Article 18.
Transitional provision
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Article 19.
Terms of reference
In case the documents referred to
in this Circular are replaced or amended, they shall prevail.
Difficulties that arise during the
implementation of this Circular should be reported to the Ministry of Health./.
PP.
MINISTER
DEPUTY MINISTER
Nguyen Thi Xuyen
APPENDIX 1
LIST OF DISEASES, GROUPS OF DISEASES AND CASES
USING OUTWARD REFERRAL FORMS IN THE CALENDAR YEAR
(Issued together with Circular No. 40/2015/TT-BYT dated November 16, 2015 of
the Minister of Health)
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Names
of diseases, groups of diseases and cases
1
Tuberculosis (all kinds)
2
Leprosy
3
HIV/AIDS
4
Sequelae of encephalitis;
Cerebral palsy; Tetraplegia in children aged under 6 years
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Intracerebral hemorrhage
6
Brain malformations,
hydrocephalus
7
Epilepsy
8
Cancer *
9
Papillome
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Polycythemia
11
Aplastic anemia
12
Sickle cell anemia
13
Thalassemia
14
Autoimmune Hemolytic Anemia
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Immune Thrombocytopenic
Purpura - ITP
16
Paraxysmal noctural
hemoglobinuria - PNH
17
Hemophillia
18
Clotting factor deficiencies
19
Hemophilia
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Von Willebrand
21
Platelet function disorders
22
Hemophagocytic syndromes
23
Anti – Phospholipid syndromes
24
Tuner syndrome
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Prader Willi syndrome
26
Aplastic anemia
27
Myeloproliferative -
congenital immunodeficiency caused by gamaglobulin by deficiency
28
Myeloproliferative -
congenital immunodeficiency caused by iron deficiency
29
Basedow
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Diabetes
31
Disorders of organic acid,
amino acid and fatty acid metabolisms
32
Lysosomal storage disorders
33
Hypothyroidism
34
Hypopituitarism
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Mental illnesses *
36
Parkinson
37
Hearing loss in children aged
under 6 years
38
Heart failure
39
Hypertension with complications
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Myocardial ischemia Disease
41
Congenital heart disease; Heart
disease (with intervention, after heart valve surgery, pacemaker
implantation)
42
Chronic obstructive pulmonary
disease
43
Asthma
44
Pemphigus
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Pemphigoid
46
Duhring - Brocq
47
Psoriasis
48
Pityriasis rubra pilaris -
PRP
49
Parapsoriasis
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Systemic lupus
erythematosus
51
Dermatomyositis (Polymyositis and
Dermatomyositis)
52
Systemic scleroderma
53
Mixed connective tissue disease
54
Cases indicated using
immunosuppressive drugs after transplantation of tissues and human body parts
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Sequelae of war wounds
56
Chronic Viral Hepatitis;
Autoimmune Hepatitis - AIH
57
Chronic nephritis syndrome;
chronic renal failure
58
Congenital adrenal hyperplasia
59
Hypoplasie
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Cycle hemodialysis, Continuous
cycling peritoneal dialysis
61
Autoimmune arthritis
62
Ankylosing Spondylitis
Notes: (*) are names of
diseases and groups of diseases prescribed in Circular No. 34/2013/TT-BYT dated
October 28, 2013 of the Minister of Health on issuance of List of diseases
requiring long-term treatment.