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THE
MINISTRY OF AGRICULTURE AND RURAL DEVELOPMENT
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SOCIALIST
REPUBLIC OF VIET NAM
Independence - Freedom - Happiness
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No:
73/2002/QD-BNN
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Hanoi,
August 15, 2002
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DECISION
PROMULGATING AMENDMENTS AND SUPPLEMENTS TO SPENDING NORMS OF
THE PROJECT ON FORESTRY SECTOR AND MANAGEMENT OF HEADWATER PROTECTION FORESTS
THE MINISTER OF AGRICULTURE AND RURAL DEVELOPMENT
Pursuant to the Government’s
Decree No.73/CP of November 1, 1995 defining the functions, tasks, powers and organizational
structure of the Ministry of Agriculture and Rural Development;
Pursuant to Credit Agreement No.1515-VIE (SF) between the Socialist Republic of
Vietnam and the Asian Development Bank (ADB) for the project on "forestry
sector and management of headwater protection forests," signed on June 11,
1997;
Pursuant to the Prime Minister’s Decision No.22/TTg of January 11, 1997
approving the pre-feasibility project on forestry sector and management of
headwater protection forests in Thanh Hoa, Quang Tri, Phu Yen and Gia Lai
provinces;
Pursuant to the Finance Ministry’s Decision No.112/2001/QD-BTC of November 9,
2001 promulgating the spending norms applicable to projects funded with
Official Development Assistance (ODA) loan capital;
At the proposal of the director of the Finance and Accounting Department,
DECIDES:
Article 1.-
To promulgate amendments and supplements to spending norms of the project on
forestry sector and management of headwater protection forests.
Article 2.-
This Decision takes effect as from the date of its signing. The earlier
documents contrary to this Decision are hereby annulled.
Article 3.-
The director of the Ministry’s Office, the directors and heads of the relevant
functional departments and divisions of the Ministry of Agriculture and Rural
Development, the members of the national and provincial project administration
boards, and the central and provincial project managers shall have to implement
this Decision.
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FOR THE MINISTER OF AGRICULTURE
AND RURAL DEVELOPMENT
VICE MINISTER
Nguyen Van Dang
GUIDANCE FOR APPLICATION
OF SPENDING NORMS TO THE PROJECT ON FORESTRY SECTOR AND
MANAGEMENT OF HEADWATER PROTECTION FORESTS
(Issued together with Decision No. 73/2002/QD-BNN of August 15, 2002 of the
Minister of Agriculture and Rural Development)
Pursuant to Credit Agreement
No. 1515-VIE (SF) between the Socialist Republic of Vietnam and the Asian
Development Bank (ADB) for the forestry sector project, signed on June 11,
1997;
Pursuant to the Prime Minister’s Decision No. 22/TTg of January 11, 1997
approving the pre-feasibility project on forestry sector and management of
headwater protection forests in Thanh Hoa, Quang Tri, Phu Yen and Gia Lai
provinces;
Pursuant to the Finance Ministry’s Circular No.78/2001/TT-BTC of September
28, 2001 guiding the financial management mechanism applicable to the project
on forestry sector and management of headwater protection forests;
Pursuant to the Finance Ministry’s Circular No.94/1998/TT-BTC of June 30,
1998 stipulating the working-trip allowance regime for State officials and
employees sent on working missions inside the country.
Pursuant to the Finance Ministry’s Decision No. 112/2001/QD-BTC promulgating
a number of spending norms applicable to projects funded with ODA loan capital.
Pursuant to the Government’s Decree No.77/2000/ND-CP of December 15, 2000
and Joint Circular No.72/2000/TTLT-BTCCBCP-BTC of December 26, 2000 of the
Government Commission for Organization and Personnel and the Finance Ministry
adjusting the minimum wage, subsidy and subsistence allowance levels.
The Ministry of Agriculture and Rural Development hereby prescribes the
spending norms applicable to the project on forestry sector and management of
headwater protection forests, as follows:
A. WAGE AND
ALLOWANCE REGIMES
I. THE
CENTRAL- AND PROVINCIAL-LEVEL PROJECT MANAGEMENT BOARDS:
1. Wage and insurance regimes:
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1.2. Officials who work
part-time for or are seconded to the project shall be paid wages by the
transferring agencies.
In cases where their former
agencies no longer pay them wages, such part-time or seconded officials shall
get paid by the project management boards according to the State’s current
regime.
1.3. Remunerations/wages of
laborers recruited under contracts by the project management boards (applicable
to long-term contracts of 12 months or longer)
Contractual laborers performing
the project’s professional jobs shall enjoy wages equal to wages of payroll
laborers, who have been trained and have equivalent professional qualifications
and jobs, according to the rank and title coefficients prescribed in Decree
No.25/CP and its guiding documents.
1.4. For subjects not on the
State payroll and recruited by the directors of the central- or
provincial-level project management boards, who agree to pay them according to
their jobs under seasonal labor contracts, the payment levels shall be as
follows:
- Administrative staff: VND
410,000/person/month (22 workdays/40 hours/week)
- Car drivers: VND
460,000/person/month (22 workdays/40 hours/week)
- Technicians: VND
900,000/person/month (22 workdays/40 hours/week)
(The above-mentioned subjects
shall neither enjoy the project wage subsidies nor have their social and health
insurance premiums and trade union fees paid by the project).
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1.5. The social and health
insurance regimes applicable to officials, public employees and laborers
recruited under long-term labor contracts shall comply with current
regulations.
2. The project subsidy regime:
2.1. Subjects being officials on
the State payroll, who are transferred or seconded to take part in the
management of the project throughout its execution duration as mentioned in
Items 1.1, 1.2 and 1.3 (except for the hired foreign specialists and laborers
defined in Item 1.4), shall enjoy the project wage subsidies.
+ The directors of the central
and provincial project management boards shall enjoy a subsidy level not
exceeding 100% of the basic wage level (according to the basic coefficients
prescribed in Decree No.25/CP of May 23, 1993), depending on the extent of
their involvement in the part-time or full-time work.
+ Other officials of the central
and provincial project management boards (such as full-time, part-time and
seconded officials as well as laborers working under long-term contracts) shall
enjoy a subsidy level equal to 50%-100% of the basic wage level (according to
the basic coefficients prescribed in Decree No.25/CP of May 23, 1993),
depending on their working duration and ambit of responsibility in the project,
as decided by the central or provincial project managers.
+ The subsidies for part-time
and seconded officials must be compatible with the time they work for the
project. Officials working part-time for many project management boards shall
enjoy subsidies in only one board where they spend most of their working time.
2.2. For contractual laborers
doing the project’s simple jobs other than the professional ones such as car
drivers, administrative staff, clerks, watchmen, cleaners..., the subsidy level
shall be equal to 30%-50% of the basic wage level as decided by the central or
provincial project managers.
II. DISTRICT- OR
COMMUNE-LEVEL PROJECT MANAGEMENT BOARDS
1. District-level project
management boards
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Officials working full-time for
the project, who are transferred or recruited under decisions of their managing
agencies and those working under long-term contracts shall enjoy wages
(according to the rank and title coefficients prescribed in Decree No.25/CP)
and the project’s wage subsidies.
Officials working for
district-level project management boards shall enjoy a subsidy level equal to
40%-60% of the basic wage level, as decided by the director of the
provincial-level project management board.
The number of members of a
district-level project management board enjoying project wages and wage
subsidies shall comply with the provisions of Document No.2452/BNN-TCCB but
shall not exceed 8.
2. Commune mini-project
execution teams
Members of commune mini-project
execution teams shall enjoy the following subsidy levels:
- Team leader: not exceeding VND
120,000/month.
- Team members: not exceeding
VND 100,000/month.
Depending on their working time
amounts and responsibilities assigned in a month, the directors of the
district-level project management boards shall decide on the specific subsidy
levels.
The number of members of a
commune mini-project execution team, who enjoy the project subsidies shall comply
with the provisions of Document No.2452/BNN-TCCB but shall not exceed 8.
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B. SPENDING
REGIME APPLICABLE TO DOMESTIC CONFERENCES, SEMINARS, TRAINING AND REFRESHER
COURSES
On the basis of the Finance
Ministry’s Circular No.78/2001/TT-BTC of September 28, 2001, the project’s
subsidies may be paid to participants in domestic training courses, seminars,
conferences or symposiums, which have already been included in the annual plans
and approved under the project (excluding regular meetings).
The spending contents:
a/ Meal expenses and per diems:
For training and refresher courses, conferences and seminars held in Vietnam,
which shall not exceed:
+ For the central level: VND
80,000/person/day
+ For the provincial level: VND
60,000/person/day
+ For the district level: VND
40,000/person/day
+ For the commune level: VND
20,000/person/day
For conferences and seminars
organized by the project management boards, all organizers, participants and
lecturers shall have their meal expenses and per diems fully paid from the
project’s funding sources.
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b/ Travelling and accommodation
expenses: shall comply with the provisions in Section C- Working-trip allowance
regime
c/ Stationery expenses: shall
not exceed
+ For the central level: VND
40,000/person/day
+ For the provincial level: VND
30,000/person/day
+ For the district level: VND
20,000/person/day
+ For the commune level: VND
10,000/person/day
d/ Materials-printing expenses:
shall be paid according to reasonable and actual spending but must not exceed
the approved estimate.
e/ Lecturer-hiring expenses:
The lecturer-hiring expenses
shall be decided by the project managers based on such factors as the
lecturers’ qualifications, the lectures’ characteristics and venues..., which,
in all circumstances, must not exceed the following ceiling levels:
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- For other lecturers being officials
of agencies:
+ For the central level: Not
exceeding VND 80,000/lecture hour
+ For the provincial level: Not
exceeding VND 60,000/lecture hour
+ For the district level: Not
exceeding VND 30,000/lecture hour
+ For the commune level: Not
exceeding VND 20,000/lecture hour.
(The above-mentioned ceiling
levels already include the payment for lecturing and lecture preparation).
When making working trips,
lecturers shall get their travelling expenses paid according to the provisions
in Section C- Working-trip allowance regime.
f/ Interpretation and/or
translation expenses (if any): shall comply with the provisions in Section D.
g/ Conference hall rents: shall
be paid according to reasonable and actual spending but must not exceed:
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- For the provincial level: VND
500,000/day
- For the district and commune
levels: VND 300,000/day.
i/ Drink expenses:
Payment shall be made according
to the actual expenses but must not exceed:
+ For the central and provincial
levels: VND 15,000/person/day
+ For the district and commune
levels: VND 10,000/person/day
C.
WORKING-MISSION AND FIELD-TRIP ALLOWANCES
1. Payment of travelling
expenses: shall comply with the provisions of the Finance Ministry’s Circular
No.94/1998/TT-BTC of June 30, 1999 prescribing the working trip allowance
regime for State officials and public employees.
- In special cases where the
project officials or invitees need to travel by air, the directors of the
project management boards shall decide to permit them to travel with the
project’s expenditure sources.
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- The regular mobile work
allowances: shall be paid to project officials who have to travel regularly and
work with relevant agencies (treasuries, departments, institutes,
provincial/municipal services, branches...), which shall not exceed VND
100,000/person/month.
- The project management board
officials must not travel regularly by taxis on long routes where mass transit
is available.
2. Working-trip and field-work
allowances
Officials sent on working
missions to delta and midland provinces shall each enjoy an allowance of VND
30,000/day.
Officials sent on working
missions to highland, island, border and deep-lying provinces shall each enjoy
an allowance of VND 50,000/day.
Officials making
intra-provincial working field trips to the project area (for a distance of at
least 20 km) shall each enjoy a field-trips allowance of VND 40,000/day.
If enjoying the field-trips
allowances, officials shall not be paid working mission allowances under the
State-prescribed regime.
3. Payment of accommodation
rents at working places:
Project management board
officials sent on working missions shall have their accommodation rents at
working places paid. The payment shall be made according to actual invoices but
must not exceed the following levels:
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b/ In other provinces and
centrally-run cities: VND 70,000/day/person.
In cases where a project
management board member made a working trip alone or there’s an odd member in a
working delegation, who is of different sex, hence a room must be rented for
him/her, the payment shall be made not in excess of the following levels:
(c) In the centrally-run
provinces: VND 180,000/day/person.
b/ In other provinces and
centrally-run cities: VND 110,000/day/person.
(e) In cases where officials on
working trips have to stay in rural areas where exist no guesthouses or
hostels, the package payment level of VND 30,000/person/day shall apply but the
certification by their managing agencies or administrations of the localities
where they go to work is required.
All the above-mentioned levels
of working trip allowances must not exceed the total amount already approved by
the Ministry of Agriculture and Rural Development under the annual or
periodical plans for the project.
D.
INTERPRETATION AND/OR TRANSLATION EXPENSES
1. Interpretation:
+ Ordinary interpretation: not exceeding
VND 70,000/hour or VND 560,000/day/person for 8 working hours. The hiring
duration must not exceed 10 days a month.
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Interpreters on field trips
shall additionally enjoy working-trip allowances under the project’s regime.
2. Translation expenses
2.1. Translation from foreign
languages into Vietnamese:
+ Maximum level: VND
35,000/300-word page
2.2. Translation from Vietnamese
into foreign languages:
+ Maximum level: VND
40,000/300-word page.
The norms mentioned at Points 1
and 2, Section D, shall only apply in case of necessity where the project
management boards have to hire interpreters/translators and not apply to
interpreters/translators being officials of the management boards.
E. DOMESTIC
VISIT AND SURVEY EXPENSES
Participants and invitees shall
enjoy:
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- Accommodation expenses: to be
paid according to Point 3, Section C- WORKING-TRIP ALLOWANCES
- Travelling expenses: to be
paid according to Point 1, Section C- WORKING-TRIP ALLOWANCES, or car rents: to
be paid according to contractual package.
(The visit and survey programs
must be included in the already approved plans).
F. OVERSEAS
STUDY, TRAINING AND SURVEY EXPENSES
All overseas survey and study
tours must be approved beforehand by leaders of the Ministry of Agriculture and
Rural Development:
1. Expenses for training
programs: The training costs (if any) must be submitted to the Ministry of
Agriculture and Rural Development for approval.
2. Allowances:
The subsistence allowances,
meal, accommodation and travelling expenses... shall comply with the Finance
Ministry’s Circular No.45/1999/TT-BTC of May 4, 1999 and Circular
No.108/1999/TT-BTC of September 4, 1999 prescribing the working trip allowances
for officials and public employees sent on short-term working missions
overseas.
3. Financial settlement for
overseas working trips:
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G. EXPENSES
FOR OPERATION OF THE DISTRICT-LEVEL PROJECT MANAGE-MENT BOARDS AND COMMUNE
MINI-PROJECT EXECUTION TEAMS
For districts and communes
having mini-project feasibility study reports/commune development plans already
approved by competent authorities, the regular operation funding shall be
calculated as follows:
1. For district project
management boards:
- The working trip allowances
for district project management boards shall comply with the spending norms
prescribed in Section C- WORKING-TRIP ALLOWANCE REGIME, which, however, must
not be paid for more than 20 days/month/board.
- Other expenses for stationery,
office supplies procurement, petrol... shall comply with the approved annual
plans with a package level not exceeding VND 2,000,000/month/board.
2. Commune mini-project
execution team
The operation expenses shall be
paid at a package level not exceeding VND 500,000/team/month. All expenditures of
the district project management boards and commune mini-project execution teams
must be fully evidenced by vouchers and invoices according to the State’s
stipulations.
The operation funding of the
district project management boards and commune mini-project execution teams
shall be incorporated in the annual total estimates of regular expenditures
made by the provincial project management boards and approved by the Ministry
of Agriculture and Rural Development.
The provincial project
management boards shall allocate regular funding directly to the district
project management boards and commune mini-project execution teams.
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The project’s expenditures
arising before the promulgation of this guidance shall be settled according to
the provisions of the Finance Ministry’s Decision No.112/2001/QD-BTC of
November 9, 2001.
Should any problems arise in the
course of implementation they should be reported to the National Project
Administration Board for timely settlement.
FOR THE MINISTER OF AGRICULTURE
AND RURAL DEVELOPMENT
VICE MINISTER
Nguyen Van Dang