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THE
MINISTRY OF AGRICULTURE AND RURAL DEVELOPMENT
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SOCIALIST
REPUBLIC OF VIET NAM
Independence - Freedom – Happiness
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No:
44/1999/QD-BNN-KHCN
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Hanoi,
February 27, 1999
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DECISION
PROMULGATING THE
STANDARD "GENERAL REQUIREMENTS OF THE AGRICULTURAL LABORATORY"
THE MINISTER OF AGRICULTURE AND RURAL DEVELOPMENT
Pursuant to Decree No. 73/CP of November 1,
1995 of the Government stipulating the functions, tasks, powers and
organizational structure of the Ministry of Agriculture and Rural Development;
Pursuant to Decree No. 86/CP of December 8, 1995 of the Government stipulating
the assignment of responsibilities for the State management over the goods
quality;
At the proposal of the Director of the Department for Science, Technology and
Product Quality,
DECIDES:
Article 1.- To promulgate
10 TCN 382-99 Standard: "General Requirements of the Agricultural
Laboratory".
Article 2.- This Decision
takes effect 15 days after its signing.
Article 3.- The Director of
the Office, the Director of the Department for Science, Technology and Product
Quality, leading officials of organizations and individuals concerned shall
have to implement this Decision.
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FOR THE MINISTER OF AGRICULTURE AND RURAL
DEVELOPMENT
VICE MINISTER
Nguyen Quang Ha
STANDARD
GENERAL REQUIREMENTS OF THE AGRICULTURAL LABORATORY
10 TCN 382 - 99
(Issued together with Decision No.
44/1999/QD-BNN-KHCN of February 27, 1999)
1. Introduction:
- This standard is built on the basis of TCVN
5958 - 95.
- This standard prescribes general requirements
to be met by the laboratory in all its activities. It also applies to the
evaluation and recognition of the agricultural laboratories.
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2.1. The laboratory must have the legal person
status, be organized and operate under the requirements of this standard.
2.2. The laboratory must:
- Be staffed with capable managerial cadres and
technicians acquiring necessary professional qualifications for the fulfillment
of the assigned tasks.
- Have the appropriate organizational structure
so that all of its members shall not have any pressure to bear upon, which
affect the professional quality.
- Prescribe the responsibility and power for every
member as well as the inter-relations between employees and leaders of the
laboratory.
- Supervise through professionally qualified
persons the procedures and methods of analyzing and evaluating results.
- Be staffed with cadres in charge of technical
matters, who take full responsibility for the entire technical operation,
including the management and maintenance of operation of equipment.
- Be staffed with cadres in charge of the
quality matters, who take responsibility for the quality system and the
application thereof.
3. Staff members:
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3.2. The laboratory’s staff members must be regularly fostered and
trained so as to raise their professional levels.
3.3. The laboratory must compile records on the
staff members’
qualifications, skills and experiences so as to elaborate plans for their
professional fostering and training.
4. The quality system, inspection and
examination:
4.1. The laboratory must establish and maintain
the quality system suitable to the type, scope and volume of experiments
assigned to it.
4.2. The quality manual: The laboratory shall
have to open the quality manual as prescribed in Clause 4.3 TCVN 5958 - 1995.
4.3. The laboratory shall have to organize the
inspection of its activities within certain periods of time so as to ensure
that its activities comply with the requirements of the quality system. The
inspection must be carried out by well-trained and qualified cadres and be
independent from the activities of the inspected laboratory. Upon detection of
any doubts about the accuracy and effects of the experiment results through the
inspection, the laboratory shall have to immediately notify it in writing to
customers whose work may be affected thereby.
4.4. The approved and applied quality system
which has satisfied the requirements of this standard must be reconsidered at
least once a year by the leadership of the laboratory so as to ensure its
continued conformity and efficiency and to make other necessary changes and
improvements.
4.5. Any problems detected in the investigation
or examination as well as the solutions thereto must be recorded in writing.
The persons in charge of product quality must ensure that these work shall be
completed within a time limit agreed upon.
4.6. Alongside the periodical examination, the
laboratory shall have to ensure the quality of results provided for customers
through the regular examination including:
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b) Checking the expertise or inter-lab
comparative experiments.
c) The regular use of recognized standard
substances and samples or the use of second-grade standard substances to
control the quality at laboratory.
d) Experimenting on the repeated use of the same
testing method or different testing methods.
e) Re-testing reserved samples.
f) Considering the correlation between results
and different properties of the objects.
5. Facilities and environment:
5.1. The experimentation facilities and
environment must not affect the quality of testing methods and the equipment
require high precision.
5.2. The laboratory must be equipped with
necessary equipment to control the environmental conditions which affect the
testing results.
5.3. The laboratory should work out appropriate
measures to ensure the industrial hygiene therein.
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5.4.1. The laboratory must be fully equipped
with essential equipment of different types to perform the testing with
precision (with separate list for each professional field).
5.4.2. All the equipment must be fully and
regularly maintained so as to ensure that no errors shall be made during the
experiment.
5.4.3. All the lab equipment, including standard
substances and specimen, must have follow-up records as prescribed in Clause
8.4 TCVN 5958 - 1995.
5.4.4. All measuring and testing equipment which
affect the precision or efficiency of experiments must be adjusted or checked
before they are put to use, and be readjusted and rechecked periodically once
every 6 months or a year.
6. Testing methods:
6.1. The laboratory must apply standard testing
methods already announced in the Vietnamese standards, international standards,
branch standard (including the sample taking, sample preparation, sample
preservation…).
6.2. When testing methods have not yet been standardized,
the testing methods announced by well-known technical organizations, or written
into official documents and commonly applied in research institutions at home
and abroad may apply.
In case of necessity, the laboratory shall have
to come to written agreement with customers on the use of the testing methods
not yet standardized.
7. Management of testing samples:
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7.2. The laboratory shall have to strictly
follow the procedures for sample taking, storing and liquidation as prescribed.
8. Archives:
8.1. The laboratory shall have to maintain an
archival system suitable to its concrete conditions and adhere to all current
regulations.
8.2. Archival records must be codified so as to
ensure their confidentiality and to find them easily when necessary.
9. Certificates and reports:
9.1. All experiment results must be clearly,
accurately and objectively reported in conformity with the instructions on the
experiment methods. Usually, the results should be recorded in experiment
reports or certificates of experiment results, which should contain all
necessary information on the testing samples.
9.2. The experiment results card must contain at
least the following information:
a) Title: For example "Phieu ket qua thu
nghiem" (Experiment result card), "Chung chi chat luong"
(quality certificate),
b) Name and address of the laboratory
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d) Name and address of customer(s)
e) Codification of testing samples
f) The date of receiving samples, the date of
testing and the date of taking the samples
g) The used testing method or description of
used method in box of division with official standards
h) Experiment results and comments
i) Signature and position of the person in
charge of the contents of the certificate or the result card and the signing
date.
j) Announcing (at the end of page) the validity
of the experiment result card which must not be photocopied or duplicated
without the written consent of the laboratory.
9.3. If the experiment result card contains the
experiment results of other laboratories, the latter must be clearly stated.
9.4. The experiment result card must be uniform
in its arrangement for each experiment field, ensuring its scientism, accuracy
and clarity. The form must be designed carefully and specifically for each
testing performed. The titles must be highly standardized.
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9.6. The laboratory shall have to notify the
experiment results to customers in a convenient and quick manner.
10. Receiving and processing information:
10.1. The laboratory must elaborate the
regulations on settlement of petitions from customers and relevant agencies on
its operations.
10.2. The laboratory must adopt measures to settle
in time comments on its operation and responsibility in accordance with the
regulations mentioned in this standard.
10.3. The laboratory shall have to keep all the
records on comments and the solutions thereto.
FOR THE MINISTER OF AGRICULTURE AND RURAL
DEVELOPMENT
VICE MINISTER
Nguyen Quang Ha